Town Board - Regular Meeting

If we could all please stand for the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. [clears throat] Welcome to the uh November 20th Town Southeast Town Hall meeting. Uh, if you take notice of the exits behind you on both sides and there's an exit to our right. Please turn all electronic devices to vibrate. Kathy, can we get a roll call? Yes. Councilman Cypress here. Councilman Larka here. Councilwoman Lewis absent. Councilman Mazada

here. Supervisor Duranti here. Okay. So, uh, we'll get right to it. If I'll make a motion to open a public hearing for sorry for 67 Main Street subdivision. Second. All in favor? I. So Eric Lark has been working this so good day.

Yeah. So uh this is an official public hearing because it's [clears throat] not required but um we're trying to be as overly transparent and communicative as possible on this. This will be the fifth time it's on the agenda. Sixth time we're talking about it. And we did talk about the village, too. So, we own uh this property. It's 67 Main Street. I'll go through this quick because we've done it several times. This was the proposed development for the village revitalization project which has um I don't know where it is. It's in a state of purgatory. Um we got a survey on the land. What this is the survey the whole property um up here is Main Street. Down here is Marvin Avenue. uh the building on 67 Main Street that houses the museum and the Culture Arts Coalition. Uh there's there's interest in doing a lot of work to it, which they haven't been able to do because we own it. Um and by us owning it, we think that we're holding it back from um being used and the community getting access to it like like we should. It's a beautiful building and we'd like like it to be utilized more. So, what we're proposing to do here is um subdivide that piece of property to break the building into its own lot and we can um then sell it in the future if we'd like to. And then we would retain the remaining part of the lot that has all of the parking spaces and um uh basically the rest of the property. This green line was a previous lot line before these two lots were combined because at one time I believe they were separate. Um so we are going to I think I have a zoomed in version of this. There is

we will keep or we will revert back to this uh line for the subdivision and then uh this blue line was in question. We had discussed it at the last meeting as a board on where it should be. Um, if I go back to this proposed development, [clears throat]

um, they had a municipal garage that really cut through that, uh, building that is here, which we call a double wide, which is not in good shape. Um, so we're trying to keep some land here if the redevelopment does happen at some point. Um, and we would put the line here, right through that building, and then we discussed maybe removing that building at some point. So um that's the update and there was another question about um easement which I discussed last time. Uh there is no easement and this shows the distance between the two buildings. Uh Alena, I know you're interested in that and whether or not a uh fire escape would fit there. So that's summary and I'll open it up to the public. Hold on. You have no questions at all. This is all for you. [laughter]

I just want a copy. I guess you got it. The survey and I guess Oh, can you go to the mic? I'm sorry. For the record,

I'm Elena Trescuit with the Cultural Arts Coalition. I would like a copy of the survey that Terry did. And I it would really be nice if we could stick a ramp and a fire exit on the west side of the building, but it looks like she only measured 3 ft 6 in. I don't know if that's possible, but we can talk about it. Whether it's something that the town can override codes on.

Well, this would be village. So the next step for this would be um and I think the board's in agreement on where that blue line should be and I'll send this to you. Um we will submit application to the village and go through their planning and zoning department. I had talked to Mayor Shaig and uh he said that you know they're going to help us through the process. So if we need any variances I'm sure they'll uh hear us out. Okay. And on the east side where you have the line drawn um this one.

Yeah. Does that give us enough room to put even a ramp and a stairwell on that side or would we ask for variances or easements? Yeah, I think I think it does. U it's a good question. Um, and if you want to let us know how much you would need and and maybe that's something that Michael, you and the board can discuss. Um, we can make sure that's in there. Okay. Yeah, I think they need 15 ft from whatever property line

that's from a zoning perspective or from a fire escape. I think for um to put something, you need an an access easement in order to put something there as long if if the property line is within 15 ft of wherever you want to do something. And in this case, there isn't that much room. But I guess I could come to the town to [clears throat] ask. But if if you're talking about like a set a 15t setback, we could just ask for a variance for that. But to the village, not the town. But the parking lot is going to be used still. Oh, yeah. I don't Yes. Are you talking about

like if we put an elevator on the east side, you haven't given us We're going to be on that property line when we put the elevator there. Okay. But that's something that we can maybe work out. Yeah. Okay. Um, I'll send you this and then if you want to send some questions, we could take a look at it if if we need to if you want to, you know, bump a block out here cuz that's where it would go. Correct. Yeah. Um, I'm I'm fine with doing that. Yeah. Whatever it takes. Yeah. All right. I'll send you a copy of the survey and this and then we can connect

and then again I'm going to make application to the village. um uh Terry Bergenorf or Collins, they're going to they can make whatever changes before we submit application and then I think there'll be public hearings as part of that approval process as well. Okay. So, it might be helpful if I bring my architectural drawings for the building that we had planned for 2018 to you and her and she can maybe use that as the basis. Yeah. Why don't you send it? Uh why don't you send it to me and I'll take a look at it. Okay. Okay. Excellent. Thank you. Anyone else? Can I ask a question?

So, she did the survey. If we wanted to bump that line out like you say, they just can do that for us or is that a new Yeah. Yeah, she we can put both of these [clears throat] lines wherever we want. Um, you know, we want to obviously, um, if you look, you know, this was the development plan for the village. So, um, I think what when Alena is talking about would be fine, right? You you'd have a block up here, but we would I I think that we'd want to leave space. I don't think this plan was really

ever going to work. the topography doesn't work, but I do think maintaining an access uh through from Main Street to Marvin should be good. Um, cool. All right. So, we'll consider bumping this line out to accommodate uh an elevator in the future if Okay. Anyone else from the public? Uh, so I guess I'll make a motion to close the meeting with a five-day grace period. Yeah. Written written comments. Written written comments. Second. All in favor? I.

All right. So, we'll go right into the work discussion. Today, we have Mary Matson. She is our dog control officer. We I I just met Mary. Um, but we've talked in the phone plenty of times. When we have issues with dogs or residents have issues with dogs, they call uh either the humane society, they don't call Mary directly because she'd never her phone would never stop ringing. Uh so she came down today just to kind of tell us what she does for us. Uh so that residents know she is available if there are issues. So hello.

So I'm Hello. Good evening everyone. Um I'm the dog control officer. I work I'm on call so I work my expectation is 247 365 um and I do just that. Um but I respond to calls either it's typically from the town clerk or the local police departments. Um it's anything from loose dogs, dog bites, uh anything nuisance like related to chapter 60 of the dog code. So barking dogs, anything like that. Um, I do have the ability to write tickets, which I do. Um, but I have to either witness it or I have to have a witnessed, like a signed witness statement from a resident, so it gets a little tricky sometimes. Um, but yeah, I'm, you know, available for any questions at any time. Um, we do pick up quite a few dogs. The town contracts with the Humane Society. I think I just had inspection on Monday and we're up to 22 this year, which is I cover a couple towns and that's the most for me for a town. So, we are pretty busy when it comes to that. Um, but we do have a good return rate. A lot of dogs do go back home, but we do get some dumped ones as well. But the humane society is great with vetting and adopting out stuff like that. So,

do you do other than dogs? No. So, the state only requires dogs. the I have assisted the sheriff's department. Say there's like an accident, there's a cat in the car or something like I have assisted in transportation, stuff like that, but generally it's just dogs. So, so, so, um, funny story is my neighbor has two little bulldogs and you came and got them one day cuz they were running they were running. Um, I believe I know exactly what you're talking about. [laughter]

But yeah, I mean, we bring them down to the shelter. or the owner can claim them at any time. I help them. We actually I have a scanner personally, so if I can get the owner before bringing them in, I will. Unless it's a nuisance thing where it's loose a lot, then, you know, they have to pay fines. The dogs have to be vaccinated and licensed. Um, but we're, you know, we're really good about that. So, they So, if they if um you come take the dog, they have to pay a fine to get it back.

They do. I believe Southeast the shelter handles the release. I believe it's $50 for the first time. Um, and there is an an additional fee for as many days as it stays at the shelter and then the licensing fee. And if they need to vaccinate it, the shelter will bring it down to the vet to get a vaccine. So, the owner's required to pay that. Do we do we control the amount of that fine? Well, is the fine go to? The fine comes here, I believe. Yeah, the the humane society collects it, but then they send it at the end of the month, I believe. Yeah, it it comes to my office. Yeah. Does the county set that or do we No, we set the the fine. We just updated it this year when we did our our fees. Did we increase it? We did. We should increase it again

actually uh in a month because it's set by the the state the state agricultural market. And it is a New York state law actually that you have to have your dog licensed. It's not even a town. It's New York State requires it. I did write a couple of those tickets this year. [laughter] We we actually have one person who um didn't want to get their dog vaccinated, get the rabies vaccine and you know there is an exemption for it, but you have to find a vet who's willing to sign off sign off on that exemption. So So a little confused [clears throat] given the ticket. There's a fine if the dog's not licensed. Is there a fine for you if the dog is licensed for you picking them up and bringing them to the shelter?

There's a fine no matter what if it enters the shelter. And both of those fines are determined by us and regulated by the state. It's it's in our code, but I think they're they're they're capped by the state agricultural markets law. And those are two separate fines. So there's a they would have to be I think from what I understand there's like a it is capped. They set a minimum and I don't believe and a maximum.

Um and they the state sets it but the you guys can regulate what it is. There's a fee the second the dog enters. So, it's that redemption fee and then it's per day. So, I believe it's $50 per day. Um, and then there's an additional fee to license whatever the town fee is. And then there's an additional fee if it needs to to have a rabies vaccine. If it already has one, then they won't do that. But so, we control the license fee. Yes. And that's not determined by the state. Uh, the license fine. The fine for un for being unlicensed is set by the state. The maximum. Okay.

So, we can't exceed the maximum. That's what I'm told. And the release fee goes to the human. It comes to they pay it there, but it comes here. It comes here. They send it out to you. I will say I cover a couple towns. Southeast is one of the higher ones, which is good. I think they should all be raised. Um, so I think where you're at is is relatively fair to one a resident and to, you know, you guys and sending me out and stuff like that. And I'm a little dense. I'm sorry. So if I have a dog that's licensed and you get it Mhm. take it to the shelter, there's a fine. Correct. No matter what. If my dog isn't licensed and you take it, goes to shelter, it's the same fine

plus a license fee. Plus the fee. Okay. But not a fine. It's called a redemption fee, which is technically a fine. Okay. So, no matter what, there is a redemption fee. It's the same as a fine. Got it. Well, there's there's a fine for a dog at large, like if your dog is off the property, right? That's what she that's what she gets it, right? But if [clears throat] the dog is not licensed, then

you got to pay for that. Well, if if if if uh Miss Madson issues a ticket for uh a dog off, you know, off premises or a unruly dog, individual barking dog, it's returnable in the town court and we could have a trial and we could impose a fine, but the fine is is uh the maximum fine is set by state statute and it's not that high. Okay. It's not. Yeah. Got it. Thank you. But so what happens when the cats are going crazy?

Well, there's no laws for cats, [laughter] so it's hard to control, but there's a lot out there. But I do already assist like if we get questions on cats, I'll refer them to the shelter, stuff like that. I know the shelter stepped up um in the village when there was a lot of ferals. So they're they're really good. They uh they definitely help out. All right, good. You guys got any questions? I'm good. Thanks, Mary. Thanks for coming. Appreciate you coming. Anytime. All right. Thank you. [laughter] Have a good night. Thank you.

All right. So, our next discussion is uh municipity in the building department update from Michael Vine. Um Mike, I actually wrote a little something for you. walk up to the uh festival. [laughter] So um so to talk about uh municip, uh the digitalization of our basically our whole system, our records, how we how we operate uh and and those things to get us away from paper. Uh so I met with Mike, Mike, Kathy, and Jack. He talked about the migration of municipity connect portal to help us go digital in the building department planning and zoning departments. Uh we're working um on who will be the leads in the building department as Jackie would be the lead for the zoning and the planning department. Um Jackie actually does some level of digital digitalization already. Uh so it it shouldn't be a a tough task for her. Um Kathy's going to be involved with most act aspects because of the record retention portion of all of this. Um Kathy's been great with answering my questions on laser fish and all that craziness. [clears throat] Uh so last time we talked uh I gave you guys some numbers uh for the imp implementation of of the connect portal and also the laser fish. laser fish was uh somewhat high. So Kathy's working with the county to understand what we can do with their laser fish. We're trying to see if they will allow us some other rights than what we have because we really don't have many rights with them with their laser fees right now. Uh so we'd like to try to piggy back off of them a little bit more. Um, also what we can do, I found out today I

talked to uh David from Municipity. We [clears throat] can enter all our scanned information into Municipity. Uh, they offer us a 100 free gigabytes of of storage every 100 gigabytes. after that's a $250 yearly charge which is considerably less than all the boxes around and all the storage that it takes up for us. Um so we can also set it up so that the municip is readon information. uh we decide what information they can see. Um if and what we could do if they uh if they foil other information that's necessary, we can forward it to them to that particular person. Uh so they can't change any or update any information in our system. I think at one time we had heard there's a chance they could do that. They can't do that. They're basically locked out. Uh so what we're going to do first, what we're talking about doing first is setting up the credit cards. Um just so that's established for when we move forward and we have to start taking credit cards. It's it's u it should make everybody's life a little easier. Uh so I'll meet with Mike, Kathy, and Jackie again. We'll put put it in concrete on who's going to be the lead in each department basically. Uh so uh from there it's my understanding uh that we basically have to talk with municip set up a contract come to a deal and then we get assigned an implementation team from municip uh but like I said Kathy and I are trying to understand what we could do with laser fish uh because it's a little bit easier to use laser fee for some of our the way we're set up. Well,

[clears throat] I I haven't seen how Municity would organize the records in Municity and I think you it's important that they are set up in a way that's um easily accessed. Yes, we talked about that today. Um uniform across the board. So, that's something we have to look at before we you know [clears throat] make any decisions. Um, Laser Fish did seem to think that um I was in a call today and they did seem to think that I should I the the county should be able to give us some of that access and including a public portal, but um you know the the three groups have to meet together to go to figure that part out.

Yeah, I think we're asking the county a lot of questions that haven't been asked yet and that's by anyone else. Yeah. Yeah. So that's I don't think many people are really utilizing it. Uh so the way we want to. Yeah. So that's kind of where we're standing on all of that. Looking at the big picture at once is a good thing, but we're kind of I [clears throat] see it as like almost three different topics. The online portal. Yeah. Digitizing building, digitizing all of the town. Yes. So just when when you make your final presentation, like I would just

think of it that way as you present it to us. Yeah. you know, cuz maybe doing all three isn't reasonable at the same place. So, you know, maybe we do one and two, maybe we do all three, maybe we only do one. So, just unless you disagree on how I see the project, I' i'd look at the financials for those three components separately. Okay. I see what you're saying. Yeah. I guess once we find out more about Laser Fish and how Municity lines up with us putting all the records in there, if it works for us, that could change things cuz the numbers so far that you shared concern me, frankly. So laser,

that's why I'm saying maybe we need to break it up. Now, if you guys come up with a solution [clears throat] where we get everything and it's more reasonable, you know, that's great. Okay. The the laser fee number as compared to other towns is astronomical. It's crazy. Yeah, other towns do not pay even a quarter of that. So, that was my concern because I asked some of the other clerks. So, I'd like to know what's our why ours is different than theirs. But, if the county can give us what we need, you know, that that's the perfect solution for that portion of it.

Um, there's a New York State archive grant. I I left a message for Jimmy today to see if the from from the county clerk's office to see if they're going to be doing one next year because we would like to be a part of it. a shared you get 150 the shared but as a town you could get 75. Um they do look more favorably on shared um grants. So if a couple of towns want to do it um that might be an option just to even at least get the digital part of it. Um that could include even paying someone to scan things if we don't want to send it out. So it's you know there's all different options. Yeah. So we're we're digging it. There's a lot to it. It's a long time away.

And the last time it seems like the recurring charges were a little bit of a surprise. So like let's just make sure we know what we're signing up for. Oh yeah, for sure. For sure. Um okay. So Mr. Mike, um if you want to come up and share what you think about all that and that meeting and then your update. One of the questions I asked today, Mike, was uh the the mapping to to be able to see it on the computer screen. You remember Jackie's asking? Sure. Um what what the guy actually said to me was um a lot of towns that use it, they have a basically a monitoring room with a very large monitor and that's how they read the maps. Okay?

You know, can you imagine looking at one of them huge [clears throat] maps on this little computer? You know, I wear glasses to read. Can I couldn't imagine trying to read those things. So, I thought that was interesting that they set up a, you know, a universal spot for that. But anyway, just we got one of like

Yeah, that's we got a couple. I think we gave some away. Uh Kathy asked that. Uh sorry. Go ahead, Mike. Well, uh certainly uh as as you uh discussed um we have spoken about um putting into play uh improvements to our record management uh pro process. Um the [cough] the actual [clears throat] work as as I understand it to some degree is done by third party. So in the whole digitation process um however I think there's going to be a huge undertaking by my office to assemble the materials that have to go out or whether or if it's happening in house to make sure that the information that's in the folder is in an appropriate order and so on. So, you know, one of the things that really wasn't addressed during this budget cycle was overtime for the department to answer to that. Um, so I don't really know [clears throat] whether that's something that is going to um be necessary and to what degree having never gone through that before. Um, but I would anticipate if we get involved in that in that change in process that there would be a request for um for overtime to be added to the budget.

Kathy and I just go ahead. Oh, [clears throat] I'm sorry. But yeah, just whatever estimate should be part of your Oh, yeah. whole proposal. Yeah. Kathy did say that in other towns uh some of the grant money was able was able to be used for an employee to do some of the work. So yeah, we'll definitely consider

one of one of the thoughts that I had um with respect to the online permitting um I I drive a lot. So I I think about uh these aspects of of change. Um, one concern I I do have with online permitting is that it's not going to be used by our constituents. Um, you know, I've I've thought a lot about the fact that you have a large a large se segment of the people that submit applications that may only do one application a year or maybe one application every 5 years. So, I think that those folks are probably going to be reluctant to learn a whole new app so that they can submit their their one application to to rebuild their deck. Um, I do think that some of the uh businesses that we do business with over and over and over will be happy to see that type of portal available um to accommodate their business. Um, one thought I've had is when we tr when we move in the direction of making the transition to the online portal is changing our process at the building department to basically mirror mimic what the user would do online. So that it's a it's a very similar process and it would give them the ability to transition.

So where today our department accepts a paper application, reviews the information, um takes the fee, the the customer then leaves the department and we're left with their packet, whatever they they provided us. Um, in the case of tailoring our application process to mimic what the online portal would look like, I would actually recommend um having the customer come in, sit down with a clerk at a station, and actually the the application would be entered into the system um with information that is being fed directly from the applicant. Um, and the only thing that we would do sub subsequent to them leaving would be to scan the information that they've provided in into the into the application. So, you know, I I think that that's a a good way to look at this. And I think that by doing that it would also um you know leave that customer maybe with a a better comfort feeling if they if they move forward and they want to do another application um they may utilize the online portal. So

would you you're considering this for the for the initial roll out to both assist your staff and the customers or are you viewing it as even though we have an online solution the customer would still have to always come into your office? No, what I'm saying is if once once we set up the online portal Mhm. anyone that wants to submit an application has will have every right to use that portal.

Um I believe that there's going to be users that want to use the online portal and then I think there's going to be a number of people that are just very reluctant to use it. I believe by changing our process to mirror how that application comes in through the portal at the office or at the building will enhance our effort to get people to to move over to the online you know the online portal.

So they're the same. So you're saying they [clears throat] we get online up and live give that a little test period once we're comfortable with that have like an iPad or something in the lobby and if someone comes in they would fill that out same form. Is that what you're saying?

Yeah it would be if you know if you've been to a doctor's office where you have to read a screen and put your initials that type of thing. Um and then some of the information the the clerk will you know work directly with that information but the c but it'll be done while the customer is there. So, if there is questions or if they've left things blank, um it it I think will you'll basically have an application in place when [clears throat] they leave and then they'll also leave with a list of any any, you know, items that they owe. So, if they didn't bring the insurance for the contractor, that's something that now they can just email to us and we can attach to that application

or they can submit it online when they leave. Right. But, Michael, who's entering it? The customer or or you guys. That's what I wasn't clear on. And that's Well, we would we would be entering it. It would be See, I I would do it the way Eric said and be like, "Hey, here's a tablet. Enter it. I'll help you for you." So that's what we did at recreation. That's what we did when we went to my wreck. People, we either did it with them over the phone or they came in and did it like on our on the [snorts] computer in our in the extra room. Um we would sit with them and have them actually do it. But um you know, we were there for questions. Yeah, I mean definitely assist. That's a good comment. Let them let them do it and

I think that'll help adoption. And I I mean I think just my opinion like I'd rather fill out a form online than head down come and see you guys. [laughter] I wish I could fill the form out for 67 Maine online but I have to go to 50 Main Street. [clears throat] Um we actually are we did something with the census. The average age in Southeast is 44. So you guys are pulling down our average a lot. So David from Municity said, "Don't get rid of the paper for for a while, but this is actually something that I think would help." And they would all rather fill out a form.

Oh, yeah. They don't want to come see us for sure. Um, and the other thing that it it's up to you guys, but uh, can we call them residents? They're not customers. Fair. You know, I just for some reason that kind of bugs me. They may not be res. They may not be. That's true. could be a a contractor. But

Mike, I have a question about this and [clears throat and cough] I think we I don't know if we talked about recently, we talked about it last time. Um, with this type of implementation, the training and the work effort is intense, especially for that roll out period. And last time we had to shut the office down for a few days. Um, and I know I think it was during a busy part of the year. So, have you considered what time of the year would be best to do an implementation like this?

I I would have a hard time answering that other than to say that um you know, the winter is probably the best time uh to roll it out. Um, but the I didn't get a guarantee from Dave, but it doesn't seem like we have to shut down. It can be done while we're operating. I think it was our choice to shut down. Get it done quicker. Yeah. Okay. I mean, you know, as far as the on the online portal is concerned, I mean, if we have

you you you don't know when applications are going to be submitted. So, those those applications are going to be submitted and they're going to basically be docked in municip to to work on them. So, you could walk in on a Monday morning and there could be 40 applications waiting for you. Yeah. Um You don't have to answer now. I just think it's something we need to figure out because I think there were vacations. Somebody may have been out on medical. I can't remember. But um we can't we need to make sure we pick a good time to do this. That's all. It's fair.

Okay. You don't have to talk about that anymore if you don't want to. Okay. Because

um I can give you a quick update on on where we're at for the year. Um, this is a good time of year to kind of see where where we're at. Uh, so we did uh 1,54 total permits this year, including 140 for rental occupancy, completed 261 municipal searches. Uh, over 1,400 building and life safety inspections. Uh currently we have uh total revenues for the year of 420,000 against 450,000 budgeted. So we've had a very strong last couple months. I think the last time I I met with you, I wasn't quite sure if we'd reach our revenue projections, but it looks like we'll be pretty close to to the

we're at 75% to the budgeted number from through October. So that's that's [snorts] through

78%. I'm sorry, Mike. Okay. Yeah. So, I mean, my number is showing about 420 as of today. So, so we should be pretty close. Uh the office issued 544 certificates for completed work. Uh majority of the completed works for residences. Uh we did have several uh cos issued for for new commercial uses. Um, so Lesser Evil at 101 Pugsley Road. Uh, Salsa Fresca finally at 1577 Route 22. Ground Donut [clears throat] and Horizon Nails up in Lake View Plaza. Uh, Southeast Kitchen uh, built a new building at 10 Old Donesburg Road. I don't know if any of you have uh, been to that building. Um, it's pretty nice looking

building and I think they did a nice job with that property. It's a It was a pretty marginal property. Um [snorts] so if anybody's in in in line for a kitchen upgrade or a bathroom upgrade, um it's [cough] nice nice place to go shopping. Uh right across the street from uh from DMV uh and the health department. uh company by the name of Northline Utilities bought that building and uh they wrapped up construction and uh uh they're just finalizing their CO right now, but they did a nice nice facelift to that property which was sorely in need of it. Um and then up in Clock Tower, if you're not aware, um a new new restaurant opened up where uh Clock Tower Grill had been um by the name of Flossy's Tea House. Um, so those are just a few of the commercial occupancies that we uh issued CO for. Uh, rental occupancy, recent legislation. Uh, we've updated our application forms and Kathy put them online for us. Um and we've also uh advised the health department of the requirement within our code um that the customers have to meet a certain standard for the septic. Um so there's going to be some communication there where the customer needs to reach out to the health department. Um so the health department completely understands and supports uh what we're asking for. Um so we'll see how that that plays out. Uh finally uh past this this year we did uh processed 556 complaints, issued 332 novs. Uh

uh we we actually just came from court where we had 30 cases tonight. So, um, property maintenance code enforcement continues to be a focus of our department. So, um, I definitely have noticed some properties have gotten cleaned up. It's, you know,% it's it's a it's a process and it's it's kind of never ending. Yeah. There's always stuff out there. So, but it it it is a lot of work. It's a lot of effort that that's going into it. So, uh, that's all I had if Okay. No, that's You guys got any questions? I do not. No. Thank you for the update.

Yeah. Thanks, Mike. Thanks for Thank you, Mike being here. Thanks for being at court. You too.

Okay, so the [clears throat] next discussion is the employee handbook. Um, had this for a while. I apologize for that. But we are we're at the end game. Uh basically what we did was there was there were some uh wording things that needed to be uh handled. There were some uh contract negotiations that needed to be changed and uh we actually had hired a new maintenance person so we had to put his time in there. Uh the request from Jared was to change their times uh so he had more access to these guys. So we had to put that in there. Um but I think I'm pretty sure everybody's relatively happy with what's there now.

Yes. I mean it it's hard to know that every comment we ever made in the past year made it in there. Yeah. But I checked the big ones and I'm comfortable enough to move ahead. So, okay. I think one suggestion based upon what we learned certainly we'll have to have a word version of our current version as of right now. Yep. And that way we can, you know, use that as our base for red line changes moving forward. Yeah. Which I think was a big part of the reason why [clears throat] we struggled. Yeah. Um so that way I think moving forward it shouldn't be that hard to capture future changes and and keep that version control.

Yeah. Agreed. Yeah, for sure. I I I am not the most proficient in all of that. Uh but we're getting there. So um we good, Eric? Yeah, we're good.

So with that, we can go right into the uh intermunicipal agreement with Pman County sales and compensation use tax sharing. So, I was kind of questioning the um the population numbers they were giving us and Kathy checked, Chris checked, will checked and their their numbers are correct. So basically for the town of Southeast there's 1,500 15,550 residents and we are getting 15.92% of the tax share and that estimates around 360,000. Uh so basically at this point um I have to sign this and that's why we're discussing it today. I I tried to get us extra population but it just I tried to get us extra percentage we both failed.

It wouldn't work. Yeah. Um so we are to the end line on this. Um and the payments are made. Uh is that in the document the payment schedule is there? Yep. Yeah. Their quarter is in calendar. So like first quarter I think starts around now mid January some but the first payment is around January 15th. Okay. And the agreement is for two years. So we got to hope that you know it gets better. I think that the reason why it's two years is it runs with the two-year extension of that extra 1%. Oh that's right.

And that they vote on every three years. No, it it'll go to uh the legislature, the state of New York. Um if if the county legislature wants to extend it, they have to do a home rule request to the state legislature and then they uh they amend that section of the tax law because if the sales tax rate [clears throat] was to drop, the county is not going to want to share. Yes. Exactly. Yeah. Okay.

Okay. So, our next discussion is 6162 All Avenue. So, um, my lovely, uh, town assessor came to me a little while back and said there's a piece of property next to, uh, our highway garage that the county retained again for tax purposes and uh, so I looked into it a little bit. We we looked into it a little bit and the property runs right alongside our highway garage and I'm going to show you a picture here. So, this is the whole piece of land.

I don't think the projectors are working. Oh. Um, can you just press the button on that thing? Press the button on. It just went to sleep basically. What did uh projector the projector Paul can you just check that out please? Thank you.

I thought it was a little dark in here. So, uh, so what we're, we will and I went to the county last week or two weeks ago and met with Kevin Compton, uh, Bill Carlin, and we were trying to talk about us getting the land. Because after I mentioned it to Kevin, Kevin was like, "Oh, yeah, sure. You can you can add it, blah, blah, blah." Apparently, uh, Jim Showning, um, has been talking to a developer to do the village revitalization and he's telling the person that there's a piece of land there that they could probably have if they would like to do whatever they want to do on it. So, it's it's basically uh goes up to all view right next to Eric Lark's dad's house. Um up to here and this is the whole piece. And here is our highway garage. So, right now, Mike is encroaching on the property. So, here's the here's the line. These are Mike's items right here. So, I what I want to what the county is telling me and will correct me if I'm wrong. Uh they said next step get a survey and I and I truly believe that they are going to um let us have what we ask for. Uh so I the reason I made three lines is I don't want to get greedy. Um but I do want to give Mike uh as much as we can get for him. Uh because basically the reason that county got this back was the land is kind of undevelopable undevelopable from the all view avenue side and from

our side it it runs along our whole property line and to get into our highway garage. We already have an easement with the D uh because they own the land down here in the corner. Uh so nobody else can use that access. So that's why I think the countyy's willing to to let us have what we have what we want. So here in the corner, the far red line, this piece is actually number 63 all view. And we, Lori and I uh concluded that it's landlocked cuz there's no way to get out. You can't get out in our property and you can't get out up to All View Avenue. So, uh it's just like a piece of block on this other piece of property. So, the um red line is basically three 250 ft from Mike's uh property line. The blue line's 185 and the yellow line is 130 ft. So Mike was asking for like 200 cuz he feels like he's already 40 ft in here. So basically we have to get it surveyed. Uh the estimate for the survey was 5100. Um, and I I am I I can say I'm very confident the county is going to let us have it if we can get them the survey and, you know, convince them that we're going to use it.

Yeah. I mean, I expressed concern about the cost of the survey only and it's all rumors, but I've heard different rumors about that property and you know, initially it seems like yeah, they'd give us whatever we wanted and then it was starting to not feel that way. Yeah. And I was hesitant to spend $5,100 [clears throat] if there's no chance. Yeah. I mean, I could I could definitely speak with Kevin again, but like I said, I I got a good feeling at the meeting. Uh Compton was like, "Yeah, let's just get it done." You know, and um Jim was on the phone. Jim was actually out of the country at the time. Uh but this and this is village. This property is within the village. So, yes,

it was annexed into the village back when [clears throat] they were trying to do the uh the proposal. The last developer Bos development was the name of the entity. Um and because uh they were I I guess planning on accessing the village's uh water and sewer uh they needed to be in the village. So there was an annexation proceeding which I had totally forgotten about but it it's uh was reminded me by Lori. Um and so that land which was once in the town of Southeast is now actually in the village of Brewster. Okay. Uh yeah. So if you want I can reach out to Kevin again. Get

it was just me. I mean I don't know how anybody else feels but yeah I mean how long ago was your conversation that meeting? Two weeks with the county executive. Yep. And at that point they Yeah. I was had no uh hesitation.

Uh well you know they were basically listening to Jim Jim's uh input. Um but you know I basically told them there's this much other land. I'm not sure Jim knows that. It's kind of It's kind of like landlocked. It's going to be a tough a tough fit for anyone that goes in there. And really, when I walked it with Mike, it it's relatively flat right around his garage up to probably the blue line. Um, so he can definitely utilize it. Will would could we have any contract drawn up in in advance basically saying you know both parties agree to subject to the we could have a memorandum understanding um subject to the uh

it would be you know subject to it one of the good things about dealing with the county the county took it in rem uh for failure to pay taxes after a number of years and and whereas if we were doing it we'd have to go through a subdivision uh process the county because of the Monroe document document doctrine as they call it can basically just file a plat and subdivide it and convey us the land that they've identified for and of course it would have to go through the state the state county legislature they'd have to prove it and um and I don't see any reason why they won't u both um the uh uh

both legis legislators wrote a letter for us both legislator wrote a letter for it. Um, got a new legislator coming in and I have no reason to believe that he'd be against it. Um, but it does feel weird though, right? Will for them to ask us to spend money without saying you could have it. Yes. If we're good like that. I I I thought as as Nick did that it was like this is going to get done but we're not going to do the sub we're not going to do. So we we said, "Well, we'll do the drawing." Yeah. And there was no talk of a fee or anything for us to get it from him. They're just basically

there. This is this would be uh much we've done a number of different things with the county where they've basically um given us land over time with the with the reversion reversionary clause that says if you fail to use it for municipal purposes within a certain period of time then it reverts back to the county. Case in point is u sunset ridge or whatever they call it. Yeah. Yeah. Okay. [snorts] Yeah. So, that's um I mean that's it. I'll put the transfer to you guys and if we can if we can get it done, we'll get it done.

And like I said, I'll reach out to Kevin again tomorrow. Would we feel better if we had theou in place before we contracted for the survey? I mean, would that bind would that give us any assurance that they couldn't change their mind in and Well, the the reality is that we're going to get the legislature to sign theou county executive. So, I mean, Will's point is there's risk in the legislature, but it would be nice to at least, you know, the CE and Compton were, you know, we're officially on board, I guess, right? But,

okay. So, I'll uh I'll reach out to Kevin. I'll give you I'll I'll shoot you guys an email tomorrow. Tell you what what I what we talked about. Um okay. So, with that, uh like to make a motion to go in the regular meeting. Second. All in favor? I uh I'd like to make a motion to wave the reading of the correspondence. Second. In favor? I. I'd like to uh make a motion to approve the voucher list for 1,84,341.91. Second. All in favor? I I I'd like to make a motion to weigh the reading of the budget transfers and to accept such transfers as submitted.

Second for discussion. Okay. Um, I'm not I'm going to I'm going to vote for it. But I think if we're going to get over a hundred budget transfers for hundreds of thousands of dollars, we should get some dialogue as to why. Yeah. So that's on me. Yeah. Yeah. I mean, cuz when Ron gave it to me, we went through it and it's basically things that uh just cost more money that we weren't prepared for. And then Mike spent a lot of money. So, we were

Oh, I mean, the Mike buying stuff I that I totally there's a there's a lot of line items in there and you know, one-word descriptions doesn't really give us enough to Okay. you know, and so in in addition to that for this report, the contingency report, can we have Ron add a date because this is just a running list. Uh, unless I'm reading it wrong. So, I think this isn't all from this month. Like, I don't know when. No. Yes, it is running. You're right. So, have a breakdown. If it's a date or or a mark for what the ones that are for this month, a date would be simplest, I guess. Yeah. Okay, I get you. A date of what? what he had done.

Yeah. When that ent doesn't seem okay.

Okay. So, um it's coming to vote. Yes. So, uh, I'll, uh, make that motion to accept such transfers as submitted. Second. All in favor? I. I.

Okay. So, supervisor's report. I sat with Ron today. Ron was actually going he was going through um the projections for the rest of the year to see where we're going to land. And we we're going to we're very close. We look good. We're not Mike. Mike uh spent the most money. We are, you know, he spent a little money out of his his fund, but he got a lot of vehicles. Probably doesn't need to do much next year. I've gotten a lot of grant money for him to take care of his building. So, he's not going to need money for that next year. and in talk uh before with um with Mike Lavine Mike Levine I keep we are at he's going to make his number I feel because we still have November and December he's at 78% because that's a big number for him and we are at we are at good thresholds for almost all of our items There was a little extra overtime for the for the for the facilities guys because they were dealing with 67 million for so long. Uh right now our our whole budget is at 80 84%. Uh so I definitely think that we're going to get we're going to look good by the end of December. Uh Ron's going to try and give me that estimate tomorrow. So, I I'll get that to you guys so you can see it.

Yeah. I mean, overall, we're at 88% of revenue and 84% of expenses. So, at a high level, that sounds good. So, um Okay. So, with that, I'd like to make a motion to set meetings and public hearings. Second. [clears throat] Second.

In favor? So, all all meetings will be held at 1360 Route 22 Brewster, New York at 7 p.m. unless otherwise noted. Thursday, December 4th, 2025. Thursday, December 18th, 2025. We have a couple of resolutions today. All right. Our first resolution is the employee handbook amendments. Now therefore, be it resolved that effective immediately, the Town of Southeast employee handbook, a copy of which is annexed here through and made part of hereof, is hereby updated and adopted to reflect changes made to the town's collective bargaining agreements and the current practices and procedures affecting the town's non-unionized workers. So moved.

Second. All in favor? I

I. Our second resolution is the adoption of the 2026 budget. Now therefore, be it resolved, the town board of the town of Southeast hereby adopts the 2026 preliminary budget as amended and as for the annual budget for the town of Southeast for the 2026 budget year. And be it further resolved that the town clerk is authorized and directed to cause a copy of the 2026 annual budget adopted to be published of the town on the town's website and that sufficient copies thereof are made available in the town clerk's office for public inspection. So I'd actually like to make this a roll call vote. Kathy, if you could. Council was nobody seconded

or I have to second before the vote. Well, someone's got to make a motion and second. Okay. All right. You can make a motion even if you're not going to vote for it. Okay. No, no, I I'm not going to surprise you. So, moved. Okay. Second. All in favor? I roll call. Oh, okay. Yes. So, uh now Kathy, roll call. Uh Councilman Cypress, yes. Councilman Larka, yes. Councilwoman Lewis, absent. Councilman Mazada. Yes. Supervisor Durant.

So, I'm going to vote yes, but I just have to say a little piece. Um I I just what I had handed you guys I felt was uh a little a lot more conservative than what you guys had given me. And you know, I I feel as in this seat that's what I felt I needed to do. Um so I appreciate all the work that you guys did do on it to get it to where it is. Um, so I just wanted to say that piece. It's not uh and you know like you did last year. So I'm I'm confident that we're going to be okay.

Yeah. I mean there's no doubt that the work we did introduced a little bit more risk, but you know last year we cut the supervisor's proposed budget. The year before that we cut the supervisor's proposed budget. And every year we hear that it's too risky and it looks like yet again we're going to be just fine. So, I'm very comfortable with the work we did.

Thank you guys. Uh, so I'll go into our next resolution. Excuse me. It's a CEA collective bargaining agreement amendment. Now therefore, be it resolved that the supervisor be and hereby is authorized to execute a supplemental supplemental men memorandum of agreement to amend the collective bargaining agreement with the CSEA which commenced January 1st, 2025 and expires on December 31st, 2028 to accommodate for additional responsibilities and duties of the clerk assisting the town assessor in the form and substance approved by the town attorney. So moved. Second. All in favor? I

I. Our next resolution is the Centennial Golf Golf Parking Resolution establishment performance bond. Now therefore, be it resolved that the bond amount shall be established for the project set forth below. Centennial Golf Parking site improvements 1,40,000 soil and erosion 100,000. And be it further resolved that a certified copy of this resolution shall be transmitted by the town clerk to the planning board secretary forth with. So moved. Second. All in favor? I.

Our last resolution is the intermunicipal agreement with the county uh with the sales tax sharing. Now therefore, be it resolved that the supervisor is hereby authorized to execute and deliver to the county of Putnham an inter intermunicipal agreement between the county of Putnham and the town of Southeast taking effect December 1st, 2025 and ending November 30th, 2027 regarding the sharing of a portion of the sales and compensating use tax collected by Putnham County with the town of Southeast in the form and substance annexed here you. So moved. Second. All in favor? I I

All right. So we can go on a new business. Um I have something today. Uh I hope you all saw the email from uh Mike about the van for uh for the uh wreck department. So, he found a van for 5,000 in Albany, uh, Alabama from an Air Force base. It's a federal It's a federal um, uh, what did he call it? It's a federal entity. So, we we can basically go right to the site. Uh, and he's estimating 2,000 for delivery of the vehicle. Uh last time he did a delivery for a vehicle from around the same location, the number was 1,500. So he just made that a teeny bit more uh in hopes that he's on target. So I was going to put that out to you guys for tomorrow uh to see if he can take care of that because he says it has to be uh it has to be accounted for tomorrow. So, two questions. And I fully trust Mike and his sourcing, but

like no one's told us what this van is. It's just a van. I'm sorry. What year? What model? It's a Chev It's a Chevy van. Uh, it has 25,000 miles and it's only ever been on the airbase. So, it's a full size like G series van like covered up. It's a 2006 Chevy 1500. 15 2006. Yeah. So, it's been on the base for this whole time. So, when Jared first asked for this, did you do a budget transfer for this or or are we now saying spend the money and there's no budget line for it?

No, there's no budget line for it. We were going to try to just come out of the general fund for it, right? But legally, before you tell Mike to buy it, there needs to be money in a budget line. So, we're we're backwards again. Oh, we have to trans. I don't have a problem with the purchase, but yeah, we're we're backwards again. When when we knew we were shopping, we should have done the budget transfer. Yeah. Not knowing the number. Well, you must have an idea of what you wanted to spend. Yeah. Um, all right. Let me I mean, at this point, I don't want to blow the deal. So, yeah. Yeah. But that's what we should have done

because I I talked to Ron today and that's what he had told me. He said we weren't going to line it. We were going to take it out of the general fund. Maybe he did do that. I don't I don't remember. I'll check with him and I'll let you know in the morning. You know why that's important as well, Nick? Because if we do the transfer, we are basically establishing a not to exceed amount. Yeah. As well, if we planned it the right way versus kind of acting this way where we're just getting the deal and hopefully we have the funds available. From a process perspective, we could have agreed. We feel like up to $10,000. You're up to be able to do at the discretion and you could have just acted already. Okay. Yeah, I see what you're saying.

Could you make a motion tonight? You could if you wave the rules. What's that? You could wave the rules tonight to make a motion to accept it if you wanted to. Can you explain that? I if you're looking at authorization for the for this expenditure, you could do a a verbal, you know, motion to wave the rules and then offer a motion to uh authorize the expenditure not to exceed x amount of dollars to be Yeah, that part I'd be okay with, but we don't we don't know the budget transfer lines that that don't go to. No. So, so should I what I would do is I would do what Will is suggesting. So, at least

that part's okay. Yeah. And I'm still uncomfortable that that we're spending money without a budget line, but at least we're a little better than doing nothing. So, okay. I would make a motion to wave the rules and add this to the agenda. Okay. Yeah. So, so I'll make the motion to wave the rules to add Well, I just did that, but Okay. I'm sorry. [laughter] I thought I had to say it. No, I'm sorry. But I'm trying to help you. No, I get you. I second it. All in favor? I. So, now you can make a motion to say what will said. So, now I'll make a motion to uh authorize an expenditure for a um what is it? Yep.

2006 Chevy uh 1500 van not to exceed $7,000 for shipping and for delivery and the van. Second. All in favor? I I Okay, that wasn't so uh Okay, so that that's all the new business I had. Anyone else? I've got uh two things. Um I don't know. I heard there was a traffic safety meeting and I heard from Mr. Seaman and you're more than welcome to come up and talk, but I think we should get an update. I saw the letter that went out today. Yeah. And uh school.

Yeah. I'm I saw the minutes. I'm I'm fired up. So, I want to make some comments, but I don't know if you want to give an update first. Uh yeah. So, I you can come up, Scott, but I asked the DOT person when we were here last month, you told us you were going to give us another traffic study. And she says, "No, no, we did one in 2024." And I said, "But you said it." You know, and uh she says, "Well, we're not going to do it." Yeah. And then even Mike Berdick was sitting next to me and Mike basically said uh you know they're not changing their policy. So that's why I think now we get a letter from the school and we going to have to knock on some doors.

Yeah. So, unfortunately, I was in Memphis yesterday or whenever it was, so I couldn't make it, but um Scott sent me the minutes from the prior meeting, and I had gone to a meeting over the summer. Then I went to this meeting in September. Uh during the summer, they said that they did a traffic study in 2024 when they sent us a communication saying this intersection doesn't meet the warrant for a traffic light. I said that it was done way before then. Uh the gentleman there flippantly told me to foil it, which I did, and you guys know that. Uh I went to the meeting. Um and this is from the minutes. It says, "Councilman Lark has submitted a foil request to obtain information to get some answers of his questions." And it says, "The traffic study was requested in 2019, but not uh complete until early 2022, which was during CO. Um, I argued the traffic counts. Um, in the meeting I think I was shushed and basically told you're going to get a traffic study and it's in the minutes. DOT states they submitted a special request which was approved and they're going to do another traffic study. Uh, I didn't go this meeting but I'm told they deny all

Yeah. And then the the traffic study itself, it's 72 hours Tuesday, Wednesday, and Thursday. And you know, like Mike is saying, it it's got to be approached differently because if 84 is okay, nobody's on six. they're taking. There is a website and I brought this up in the meeting too uh which again I don't think anyone was listening but there is a website that Ashley showed me that you can get traffic count estimates for other things. The busiest traffic on the intersection of 121 and Route 6 is during the weekends and and in the summer really

and we've been asking for during the school year and the weekdays. Um, so I'm asking the wrong question.

Well, I, you know, I brought that up and they said, "Well, we look at things differently or something like that." Um, so anyway, uh, I don't know the contact information for that lady. In fact, in this meeting, in the minutes, it says, um, uh, I brought up the project where they're closing the ramp on 84, which they didn't know about. And verbatim, Councilman Lara brings up 121 will be a detour ramp for work being done on I 84 with DOT being lead agency. He suggested that DOT should address intersection before the detour begins. Councilman Larka provided his email to DOT which and they will reach out to him with updates regarding the intersection. Haven't heard a word and I did give him my email address. So

Mary asked him that question and they're they're saying 2027 is when they're going to start. Yeah. 2627. Uh they were saying they just received the information for the 84 and the 684 closures. And there's been no review and they're projecting it out to 26 possibly 27. Yeah. and when that work will be done and it will take that long to design an intersection traffic light. Yeah. So, and then I understand the next meeting is until February. Uh, so I'll have to keep my rage inside till next year. Do you want me proper medication helps? [laughter]

Do you want me to put something together to get it to Harkham and and Waller and try to get these guys to poke around in there? Yeah. Uh I I wish we could get the contact information of that lady. I would say if you approach the traffic board, I mean these people the the two individuals are there at every meeting. I'm sure they have the contact information for it. They are not listed on the letterhead from the traffic board, but I know they just turned over. I'm sure Mary or you know a number of them, you know, Leonor uh can reach out and get us get you guys the contact information for the DOT. the the minutes that you gave that I had in my hand. Is that have the link to the report that

that's not in the minutes that's in the agenda for I have that on the agenda is the link for the information you requested that they sent before. Um if they specifically stated even at this meeting that the traffic study was done in 24. So she's going back to saying that

in 24. So even though like you said the documentation shows otherwise they're saying it was a 24 and that's why it's not done. Now uh Miss Smith did bring up that a lot of the traffic already accounts for it and it goes through Cobb Road. So she suggested that the study could include Cobb Road as well and when they mentioned it they put their heads together and they said that could be a reason to trigger a new traffic study even though like you said it was promised. I was at that meeting and she did specifically say you're right we will do another traffic study. I mean it's verbold in what she said and now at this last meeting now it's like oh no that that never happened. So there are suggestions that because the flow's already taken into account that the people detour themselves because nobody wants to come down that hill.

Um I would from the perspective of the school board uh I know supervisor Denny did come to one of our board meetings and we discussed what we could do to assist it. Um what we are waiting for is some type of letter or request from the board on what you would do. So if you can get that out to us it to to Miss Gosh.

Perfect. And then that way we can uh get together. You know Dr. Gosh can talk to transportation talk about the the highways we have to redetour our flat our the fleet of buses. Um you know we're the one of the largest sources of buses on the road in our area. So we have definitely have the information. So, anything we can do on that say and I know there's a lot of also communities in an area that have been willing to reach out as well, but I think everyone's just really waiting for a guidance from the board on what you would want to do. We don't want to all go at it from five different angles. We'd rather channel everything through you guys. Um, I did attend a U meeting with uh Senator Harkham. He had a a meet and greet in the village and I brought it up there again and his point was you really have to let the DOT do what the DOT does,

which is nothing. I well, you know, sorry. Nobody wants to spend $350,000 on a traffic light. Basically, it is frustrating because um we're getting blamed. Well, we get a lot of heat for that intersection and we're working on it and their incompetence makes us look incompetent and uh state the state loves to share. Yeah. Uh anyway, if we can I'll try and get that uh lady's contact information. I'll draft an email and um I'll flow it to the board. You guys can make it nicer and then we'll send it out.

In fact, I just offer one other item that did occur at that traffic meeting. Uh they had an individual uh Victor Tishop uh he was discussing a Piscala road. Now back in 2013, I guess that's an historical section of the road. They worked with the county legislature to get weight restrictions pushed on that road to try to limit a heavy vehicle through fair uh trucks and stuff. You know, being a historical road, it's undersized. And at that time, the bridges were undersized. So, I think that's there was representatives there from the county that said, "Well, you know, that's why we did it." Cuz now that they're asking to have the signs put back, the county is saying, "Well, the bridges are fine, the road's fine." But supposedly in 2013 there is an actual Putham County law limiting use on that road and all the side streets also have these signs. So I don't know if that's something uh Southeast having a lot of historical roads uh could attempt to use or something similar to try to limit some of the heavy truck transportation through our areas and our neighborhoods.

Just you know an item and I know the representative I think it was uh Tommy Fe Tommy Tommy Fury he was the one who was getting all the copies. So, if there's a way to we approach them, it's something. I mean, it sounds like it's a heavy lift, but if there's no other way to stop trucks, the reality is all every road in Southeast except for four, they're not allowed to travel on, right? Uh, in fact, Rich Hargrave had a truck in his front yard the other night at the corner of Settler's Hill in Miltown. And we put signs that say no [music] tractor trailers and

it comes to enforcement cuz even they they they pulled the records for the sheriff's department from 2013 to today on that road there has never been one violation issued which means it's never being you know done. I mean I understand the county has limited resources but maybe the enforcement when they get stuck in a yard and the police come they're not getting a ticket a ticket. It's not a common law from what I understand. Right. Uh but we could you know Nick if you want to look into I'll ask Tommy I'll talk it just something and then that man was very thorough he even he even wrote a song about it so you know it was you missed quite a meeting I mean yes he was an interesting

he was an interesting character but you know thank you for your your working on this and of course you know I we were back with Dr. Gosh to see if there's anything we can provide you know in that aspect. Thanks. Thanks Scott. Thanks Scott. Thanks. Could we uh allow Pete to give tickets for tractor trailers? Pete, we need you out there in the middle of the night. We're going to wave your rules again.

I have one more one more new business if if you want to discuss it, but I think we're coming up to the new fee schedule. Uh, and Lori sent an email. So, Lori, I don't do you want to talk about that for two seconds or uh anyway, I'm fine with the what she had proposed. we talked about last year and I think it was too late for us to input it but was basically increasing the cost of the radius list um having a cost for rush and having a cost if they don't get it cuz it requires a lot of work more than what the current fee supports.

Yeah, I mean the fee that we that our office charges now that's on that radius list request is it's $44. It's not a lot. It's enough for the last I don't know probably 10 15 years. Um, but I know that we've reviewed all our other fees over the years and you know, my office isn't a huge fee generator, but that does take time out of our office's day to pull them. And people have gotten more used to going come calling in on a Thursday and oh my god, I have to have it in by tomorrow. Can you can you So like we drop everything. We do it for them. They come, they pay for it. But, you know, then that's that's hindering my workflow in my office, you know, and we're trying to accommodate the the clients that are coming in that want to do these projects. So, um, Eric Lur and I had mentioned casually a couple months ago, maybe we should increase the fee. Everything's more expensive now, you know, paper, copies, printers, whatever to 100. He didn't seem to think that was unreasonable. And then, uh, with this whole last minute thing, I was like, you know, well, then we should also be able to charge a rush fee, if you will, if it's less than 24 hours notice. If they, you know, like the other day, my clerk was at the window. She came back. I said, "Do do you have somebody at the window waiting for that?" She's like, "Yeah." I said, "No, no, no, no, no, no, no." [laughter] I said, "Tell them to come back."

Just like that.

I said, "You can't just drop everything and have them wait for you to do this for them. What if you were in the middle of putting a deed through or something important?" She means well and she's excellent. But in a case like that, I would like to be able to charge a fee to accommodate us accommodating them on such short notice. And now, and then we'll do the same thing. We'll produce the list and the labels and we'll let them know that it's ready to be picked up and paid for. And I have one in my office for probably a week now. They haven't picked it up. We've done the work. We've spent the money and the time to produce it. And what's happened before, it's rare, but it has happened that by the time they decide to come pick it up, now it's a month later and they're they have to renotice it and there's four weeks of new deeds with new owners and they we have to rerun it. So, they don't pay for the first one. They're only paying for the one they pick up.

That's great. Um, so I I would like to throw something in there for that also. Okay. What What When When do we discuss the fee schedule? We We set it in Normally, we do it at the organizational meeting, right? I know we got a couple in late this year, but do we That's why I'm trying to get it in there now, just so you guys can think about it. Do we do we put it out and then make adjustments and approve it? Like, should we get that out for our review? I guess we just look at the current one. I guess do we discuss it before we approve it at the organizational meeting? Yeah, I would suggest Nick you share the current fee schedule with us and we could all opine on any changes, but I agree with Lori. Is that okay? That's the proper process.

Yeah. So you put on for the next meeting. Yeah, that'd be great like for discussion or whatever. Yeah, I'd appreciate that. Thank you. Thank you. Thank you, Miss Lori. I have one more thing. You said you said I'm just kidding. Doesn't [laughter] get all over, man. Hold on one sec. [snorts] Go ahead. I was kidding. Oh. Oh, okay. I'm sorry. It's kind of funny. Uh, okay. So, now we could open it to the public if you'd like to come up and make a comment. And what I'll say to you high school guys, if one of you guys come up and ask a question, you're going to look like a superstar tomorrow at school. So if something's on your

YouTube tomorrow. Yes, exactly. [laughter] Our our [clears throat] newest county legislator. You You don't want to come say hello?

I don't want to jump. [clears throat] Hey, Scott Seaman of Southeast. I'm here from the Brewster Board of Education. Uh just wanted to go through our updates. Uh we finished the fall season going into the winter sports season. Um just had all our Veterans Day ceremonies and we're looking forward to our fall ceremonies and everything we're doing for the holidays and Christmas and such. Um, as always like to thank the town for what they've done for our students and if there's anything we can do, you know, please let us know. And um, happy uh, Thanksgiving to everybody. Thanks. Hey, don't you want to tell us about uh, the um,

I'll give you a little bit. I'm getting more information. I know you're very tied to um, I like the uh, NJRTC group has been um, highlighted recently. Uh, they're running a number of armed unarmed drills, any number of items and then they're really doing extremely well. In fact, the last one they were at when they placed second, they re reviewed the card and they actually placed first. So, they had to re relist that. But, they're going above and beyond what's going on. I'm trying to put together a list for you on that. And so, maybe towards the end of the school year, I give you everything that's going on with them. So, I know how Nick likes to celebrate our students. We can make arrangements to do something with that and bring in some highlights for you, you know. But, of course, thank you.

Thank you. Thanks, Scott. All yours. Thank you, sir. Good evening all. I'll I'll tell the students this because I just left the county meeting where I guess some of your You have to introduce yourself the accounting meeting. Sorry. You have to introduce yourself.

My name is Thomas Rean. I'm a proud resident of the town of Southeast. But you guys definitely chose the right meeting cuz those guys were over at the audit budget meeting. Definitely much more fun over here. So, I am here tonight to say thank you. And I just kind of tripped into that about how proud I am coming from this town. But thank you to the board. Thank each and every one of you. I am so proud to to represent this town. I'm very very appreciative of all the work that goes on and and making our town what it is. And I I promise as I've always done to do my best to do by southeast while I'm over in that job in the county. So, I did want to come by and thank each and every one of you and pledge my allegiance to Southeast. I do love this town. I love the the people that are here and you know, like like like good family, right? We always argue amongst each other, right? But but the job that you guys do make me want to do the job that I plan on doing over there, which is do the best I can for our town and for you guys. and thank each and every one of you cuz I would not be here if it was not for each and every one of you sitting up there. And to all the residents, thank you so much.

Thanks. Thanks. Congratulations. And we have a long list of asks for [laughter] there's red lines, yellow lines. I like green lines, Nick. If you're going to make a chart, put a green line in there for me, you know. Thank you so much, folks. Thanks. Thanks. Does anyone else from the public have a comment? Anybody from the board have a comment? No. I'll just say uh it's the end of November. Happy Thanksgiving. Enjoy your holidays. Even if your family makes you nuts, remember that you love them, you know, and uh hang in there. Enjoy enjoy your time off. And uh and with that, I'll make a motion to close the meeting. Second. All in favor? I. Thank you, everyone.