Mayor and Board of Aldermen - Regular Meeting

Everyone, I'm now calling this meeting to order. Please stand with us. We'll be led in prayer by Alderman Gallagher. Please remain standing after that for the pledge of allegiance that will be led by Alderman Lars George Payne. Heavenly Father, we come before you and we ask you to lead this meeting, Lord, as you would lead our hearts to you, Lord Jesus. We just thank you so much for all that you've done for us, for your love for us and your grace and your mercy. Lord, I pray that you would be in this meeting, Lord, and that you would influence every decision in Christ's name. Amen.

Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

First on the agenda this evening is the approval of minutes for the March 3rd, 2026 meeting. So move. Second. We have a motion by Alderman Hoots, a second by Alderman Payne. Is there any discussion? Hearing none. Roll call. Alderman Payne? Yes. Alderman Lewis? Yes. Alderman Hoots? Yes. Alderman Jerome? Yes. Alderman Gallagher? Yes. Alderman Wheeler? Yes. Alderman Flores? Yes. That motion carries. Next on our agenda is a resolution to surplus the firearm for a recently retired officer Ben Binham. So move. Second.

We have We have a motion by Alderman Hoots. Second, Aldotman Jerome. Is there any discussion? We celebrated Ben's outstanding career uh both at the last meeting and uh Friday. There was last Friday there was a retirement party for Ben. Uh but anyway, Ben uh had a great career with us and we uh want to honor him by um giving this firearm to him. Any other discussion? Hearing none. Roll call. Alderman Payne? Yes. Alderman Lewis? Yes. Alderman H. Yes. Alderman Shone? Yes. Alderman Gallagher? Yes. Alderman Wheeler? Yes. Flores. Yes. That motion carries. Next on our agenda is a police department contract with Flock.

I guess mayor board. This contract is with uh Flock. Um it's for our DFR. It's for the autonomous drone system. The software which is being purchased along with the hardware is ancillary access to the service that's being provided. Um, and so the uh software is not off the shelf and it's got to be configured to work with the city's existing processes. So it's going to require quite a few or quite a bit of technical service and installation. Um, since it's being built to the city specific needs uh within the block system that we already utilize or SPD already utilizes. Um, the cost is 375,000 over a three-year term. My understanding is there will be the only SPD will be the only entity that has this in the um surrounding area. Obviously, chief currents here being additional questions you'll have, but the contract has been revised to reflect some requirements have been requested and tonight it's being presented for approval for chief current signature.

So, move. We have a motion from Alderman Hoot, second Alderman Lewis. Is there any discussion? So, is this three drone cameras? It's a three-year term. I don't know if it's three drone. I think it's one. It's going to be there. There's more some of the just FYI for board there's some of the details that are for uh law enforcement activity we probably don't want to get into a lot of detailed discussions about we don't want to you know but um chief current how many drone c how many drones is this one this is one time okay gotcha okay okay any other discussion hearing none roll call Payne yes

Lewis yes Alderman who? Yes. Alderman Jerome. Yes. Alderman Gallagher. Yes. Alderman Wheeler. Yes. Alderman Flores. Yes. That motion carries. Next on our agenda is a police department soul source purchase. Yeah. This soul source with a PS tracks uh will be a software will help with the inventory system and um allow the SPD to better maintain and track all its assets. Um so it'll configure that along with providing one location for it. It's a sole source. was the only entity that provided exactly what was requested and needed. The cost is $13,200. Need authorization for the chief current to sign. The contract was also been revised along with the sole source purchase agreement. Mayor, I'll make that motion. Second.

We have a motion hoot. Second, Alderman Lewis. Is there any discussion? Is it is it integrate with Munis? Is it going to work with finance? So, it's just for your tracking purposes? Yes. And is the 135 annual or is it is it a subscription or is it is it a it's a one 135 for installation per year per year? Yeah. Yeah. It's got the onetime fee and the annual fee. Cloud based. Is it cloud-based? Yes. Okay. Thanks. Any other discussion? Hearing none. Roll call. Alderman Payne. Yes. Alderman Lewis, yes.

Alderman Hoots, yes. Alderman Jerome. Alderman Gallagher, yes. Arman Wheeler, yes. Arman Flores, yes. That motion carries. Next on the agenda is a change order for our full depth reclamation contract. Uh this change order will authorize the additional year for the full depth reclamation contract with layman Roberts. Just the only changes for the additional year. No change to the price andor uh addition no for additional term other than the additional year is being granted. Make a motion. Second. Second. We have a motion from Alderman Hoots, second Alderman Payne. Is there any discussion? Hearing none. Roll call, please. Alderman Payne, yes. Alderman Lewis, yes. Alderman Hoots, yes. Alman Jerome,

yes. Alderman Gallagher, yes. Alman Wheeler, yes. Arman Flores, yes. That motion carries. Mr. Mayor, I think we skipped one. Uh, number eight, resolution for surplus. Okay. uh my error there. So, uh let's back up. We'll go to number eight. We have a resolution for police department surplus property. This would just surplus certain assets from the police department that vehicles are no longer needed in accordance with mystery code 171725. Mr. Mayor, I'll make that motion. Second. We have a motion Payne. Second, Alderman Wheeler. Is there any discussion? Yeah. Is this our last crown vic? They're never going away. I wish they'd bring them back. Yeah, we hope not.

We have one more night. One more. Oh my god. Hang on to it. Yep. They were the best cars. Yeah. Okay. Any any other discussion? Hearing none. Roll call. Alderman Payne? Yes. Alderman Lewis? Yes. Alderman Hoot? Yes. Orderman Jerome? Yes. Alderman Gallagher. Yes. Arman Wheeler. Artman Flores. Yes. That motion carries. On to number 10. the contract with Street Sweeping Corporation of America.

At the prior meeting, you authorized signature for the contract and amendment provided that um all terms were agreed to. Since that time, we have got come to terms with street sweeping. Um the contract is presented, but there was also an addendum we did to the contract which authorized a 90-day termination clause along with the identification provisions and um certain provisions as far as damages that were done by street sweeping. Um, they have been signed by Robert Booth, both contracts. And tonight, we're just entering this into the minutes pursuant to the board's direction from last meeting. No action required. Okay, Andrew, you got that?

Thank you. Next on the agenda is our planning agenda. It's Whitney Cook. Nothing tonight. We'll move on the mayor's report. Um, few things to update everyone about. So, upcoming the um we'll start preparing to go out for bid for Starlaning Sweeney. Uh, as y'all know, we have made the shift to put a roundabout there. So, there will be a roundabout at Starlanding and Sweeney. So, that will be um u prepared to go out to bid very soon. Uh, Starlanding Road. Uh, this uh will be the first large arterial road that we've resurfaced twice in my career. So, this is I don't know. It's if I've been around this long to to resurface the same road twice, maybe that should tell me something. But, don't know quite what that is. But Staline Road will be resurfaced starting in midappril. And it is um do it needs to be done and uh as y'all know the other issue that we have uh you know underneath the um uh the interstate, we'll go ahead and knock that out as well. So that'll be starting construction uh sometime in midappril. Nell Road uh extension and Snowden Lane widening projects are both complete. If you haven't been down the nail road extension, it's a got a beautiful median, landscape median. The uh multi-use trail has been extended all the way to Tuloma. So, it's a really a beautiful a beautiful road and makes a huge difference in mitigating traffic congestion, you know, at Goodman and Getwell. Now, people can uh avoid the Goodman Gwell intersection by just cutting over and going to Tuloma and then going north or south on Tuloma. So, that's going to those two projects are are going to be u very key for our growth in that area. Uh our court renovation, if you haven't seen that, go check it out. You'd never believe that. That was a Fred's building. It is a a beautiful, beautiful building. A lot of lot of hands touched that, a lot of

planning, Whitney, uh Urban Arc. Um obviously Dylan and Thomas. Uh so, the whole thing is uh really turned out to be super nice. I did a tour um a week or two ago and the interior is laid out um you know perfectly just like we wanted it to be laid out. We we got a blank canvas and got to build it like we wanted it you know and Thomas you know guide us through that told us you know the ideal way to set up the court. So we have a lot of different meeting rooms and different things that uh you know will add privacy and uh add uh more efficiency and just better general operations for our court. So, um, that is, uh, going through the final punch list and it's done, but if you check it out, it's a beautiful building and it's going to be in service really soon for us. And that's all I have this evening. So, uh, we'll move on. Uh, personnel docket is next.

Mr. Mayor, I move we approve the personnel docket as presented on the state. Second. We have a motion of Alderman Payne, second by Alderman Gallagher. Is there any discussion? Hearing none. Roll call. Alderman Payne. Yes. Yes. Alderman Lewis. Yes. Alderman H. Yes. Alderman Jerome. Alderman Gallagher. Yes. Alderman Wheeler. Yes. Alderman Flores. Yes. That motion carries. Next on our agenda is our city attorney's legal update. Everything I have is on the agenda. Okay. We'll keep moving on. Next on the agenda is our utilities billing leak adjustment docket. Mr. Mayor, I move we approve the utility bill leak adjustment docket as presented. Second. We have a motion by Alderman Payne. Second Alderman Gallagher. Is there any discussion? Hearing none. Roll call. Alderman Payne. Yes. Alderman Lewis.

Yes. Alderman H. Yes. Alderman Jerome. Yes. Alderman Gallagher. Yes. Arman Wheeler. Yes. Arman Flores. Yes. That motion carries. Next on our agenda, u we have um I believe one claims docket tonight. Yes. Mr. Mayor, I move we approve the claims docket in the amount of $3,337 $337,175.88 including demand checks. Second. We have a motion Payne. Second, Alderman Flores. Is there any discussion? Hearing none, roll call. Alderman Payne, yes. Alderman Lewis, yes. Alderman Hoot, yes. Alderman Jerome, yes. Alderman Gallagher, yes. Arman Wheeler, yes. Arman Flores, yes.

That motion carries. Next, u on our agenda is the um purpose of determining the need for executive session. I'll make that motion. Second. We have a motion Gallagher, second Alderman Wheeler. All in favor say I. I. Any oppose say no. Eyes have it. Motion carries. The needs this evening are uh potential and ongoing litigation involving uh the fire department uh city ordinances, annexation, economic development, and interdep departmental personnel with no action. So, is there now a motion to declare executive session? So, move second. We have a motion wheeler, second by Alderman Gallagher. All in favor say I.

All oppose say no. Eyes have it. Motion carries. The mayor board will now enter executive session.