Capital Improvement Projects - workshop

Recording in progress.

Wow. That is loud. Wow, I can hear myself in my own head. Good afternoon, everyone. Today is Tuesday, June 3rd, 2025. The time is approximately 4 p.m. We will now call to order this workshop of the City of South Miami focused on capital improvement projects. Madam Clerk, if you can call the roll, please.

Mayor Fernandez.

Present.

Vice Mayor Corey.

Present.

Commissioner Rodriguez.

Here.

Commissioner Bonish. Here. Commissioner Kaye. Here. Mayor Alcocorn.

Thank you, Madam Clerk and Commissioner Kaye. Welcome from Paris, France. Hope you're enjoying yourself. John, if you could, can you fix the volume? Thank you. Appreciate it. Okay, Mr. Manager, you want to lead us off? Yes, sir, thank you.

Mayor, commissioners, as part of the budget process and looking forward to begin to work on fiscal year 26, for October one. We also take a look at status of our existing projects and we would like to provide your information in the following manner. We're gonna give you a brief update on some of the projects. It'll be primarily public works and parks projects as to where we are on each of these because it's influential for the next conversation which is we have a series of projects that are underfunded based on the initial amount of money that was allocated towards certain projects back when we did this for the budget that we're in. And then when we had either better design estimates and or hard bids, we have a series of projects that are underfunded and we're going to share with you a potential funding strategy to make up for that for this fiscal year. And then we'll get into FY26 and we'll share a little bit about, again, FY26's work in progress is really just to begin to share some things that we've been beginning to put together, take some of your feedback, your priorities that maybe we have not yet obtained. and as I said, work in progress. We'll go back and do some additional work on this and come back as it relates to FY26. So Mayor, if I may, I was gonna have each of the departments, primarily Public Works and Parks, give you a quick update on some of the existing projects and then we'll get into the underfunded and the deficit that we have and a funding strategy for that. So first on our list is nine quick updates on Public Works projects and then we'll go to Parks.

Hello? No, that wasn't me. Another echo.

Okay, so Alex Munoz, Director of Public Works. Sitting with me here is Jose Santiago. He's with the XP. We're in the process of hiring, so he's helping us in-house on some of the project management. He's been just with us for a very brief time, so he's joining us on some of these projects, and his company also has done some of the projects. So just to give the overview that the manager requested on some of these projects, and I'm going to start with the drainage ones. that are on this page as well is the 65th Avenue from 50th to 52. It's a drainage project, the first one, number four on your list. That one is ready to advertise. The documents, we have the documents. It's just a matter of putting them in the right format and getting them out probably in a week's time or less on that one. The 59th place to cul-de-sac, which is the next one that you see there, is already advertised. And we put that out on the street to get pricing. We're going to talk about the timing of that one later, because there was a big shortfall between the estimate and the amount that was budgeted last year. Number five, sorry, number six on your list is Mango Terrace, which you are familiar with. So I don't need to do that one. The next one is the other 65th Avenue. This list is confusing. It's almost completed. Most of the infrastructure, the structures are in. They just still need to finish some of the paving on that project, so it's underway. The next one I'm providing an update on is the crosswalks, which I'm sorry, I don't know where exactly that is on this bigger list. It's in the miscellaneous. You have number 59 on your list. That one is completed on the design side and approved by the county. It's called approved as noted. We'll cover that one a little bit more, but that one just, we got to prepare the bid documents. It does need an in or local with the county for maintenance. That should not stop the construction. And those are for the four crosswalks, three locations, four crosswalks. We're going to talk about that one later because there's a little, I say a little bit, but sarcasm. There's a shortfall on that one from budgeted to estimated. Manor Lane Culvert, which is also on the miscellaneous part of the list, number 68 on the list that you have. Manor Lane culvert. That one we're still working on it, but I'm sorry, we're almost done working on it. We should have a permit within seven days. We are going to have to put the bid documents together, which will take a couple of weeks to get that one out. That one was a high priced project that you'll see when we go through the list. It was the 1.9 million neighborhood. It was worked on by EXP, which is Jose's company. Next one is Broad Canal, a different number on my list, so I'm not going to say it. Thank you. 70 on the other list. That one is still about 60 days out. It's in permitting with Durham and with the county and with water and sewer, so that one's still going back and forth. No issues. It's just running its course on the permitting. The municipal garage, as you may be aware, we tried to expedite that.

Just quickly on that one, on 70, the money we have adopted, which is $500,000, is that for design and construction or just design?

That is the construction dollars that we're expecting. That's the estimate for construction. We'll have to update that number once we get closer. Understood.

I just wanted to know what our assumption was when we were...

The municipal garage, which is number 50 on the first page. 49, sorry, number 49. That one, as you all probably recall, there was a project done for that one initially last year that included repairs, significant repairs that needed to be done for the safety of that structure. So there was always a phase two planned. We moved quickly on the phase two design. The phase two design is mostly to address leaking, because it's the water that runs down. It mostly on the second floor leaks into the businesses. So that one we're working on trying to do quickly. Sorry, was there a question on that one?

I actually have a question on this one. Me and the manager had spoken a while ago about, remember that the lighting was not working at the parking garage and we were going to fix all the- That's been done on the top floor.

The exterior lining that's a 360, all that lighting was fixed and now they're all working in their up lights. Awesome.

On this one, it's in-house permitting. So we should be able to move quickly. So maybe in 21 days, we could have a permit, 21 days or so. We should have the designs done in about seven days. But there's also some construction items that need to be addressed because there's still some cracks and some joists that are safety issues. On the first floor, not high up, but they are concerns. We were out there yesterday walking that site with a consultant. The entrance ramp.

Yes, I know. No, I have a question about, because we kept going when we talked about leaking into the businesses, and we just kind of flew by that one.

I have a question.

What is the timeline for that repair? Because if it's leaking into businesses, it seems to me that should be the first thing we fix.

Yeah, so it had to be designed because it's not just a simple patch. It's actually structural. So you have to take off the seal coating. The seal coating has a weight to it. There are structural designs that go with it. We're going to expedite that part of it, but it's still going to be, I mean, we could go look to see if there's some patching we can do. That was a conversation we had with the consultant already. I don't know that it's going to do anything because the seams have to be taken out. They have to be replaced, and then the seal coating has to go in. In addition to where they're doing that, here's the problem. Where they're doing that seal coating, that there's a structural issue, you have to fix the structural issue. And there's cracks and joists that need to be repaired. Which business is it affecting? The boiling crab.

This is like the gift that keeps giving.

And this building is?

Alfredo's garage is this building, yes.

What is it? We're at 20 years? Yeah, you're 20. 20? 21. 21? I think so. It's 2004.

2006. 2006. 20. So 19. 19 years. Wow.

And you already have Spalding and Joyce.

I have the same question. I'll jump in a little bit. I think part of this is that there's maintenance that typically you would see during that lifetime of 19, 20 years, which really had not occurred. That's why we're seeing some things now that are being addressed. So preferably there would have been some interventions through the life of the garage from a maintenance standpoint.

You'll recall that in the original deal, we financed the construction of the garage. The revenues of the garage stayed with the lessee. Sorry, yeah, the lessee. And all of the maintenance and capital costs stay with the city. So there was no revenue to offset, to drive the investment. So that was the genius behind the original structure of the deal, which is why we have all these issues now. And we obviously reacquired the interest in the garage subsequently, so now we do have the benefit of the revenue, but we do have also the burden of the legacy cost.

And with that, the retail space is someone else's, correct?

The retail space is leased to a third party. We own 80% of it. And we see no income until 2036 for anyone who continues to want to say this is a great deal.

The other thing that we're doing on this one, just to add to the pile, is we're also doing a longer-term capital plan view, because the repairs were just repairs. It wasn't like maintenance. So maintenance in terms of painting, spalling, so the spalling doesn't happen like this. Waterproofing. Waterproofing. Whatever else needs to be done. Lighting, the elevators, there's a whole other conversation and a line that we'll get to. But we're gonna come up with a, we've asked the consultant to include a five-year, 10-year outlook, and also looking forward to the, It could be a 30-year or a 35-year certification based on how far it is from the ocean because it's a three-mile zone. I don't know what the ocean is. I don't know if it's the bay or the ocean. So we have that question in to the consultant to tell us what would apply because it could be as soon as 30.

And I think one of the silver linings is with the garage's utilization dropping off from its peak in 2016, which kind of led to us owning it again. I would imagine if the utilization rate continued, a lot of the loads would have been heavier and probably the wear and tear would have been greater. And we probably would have found ourselves in the same place without owning it. So just my friend over there. Probably one of the unintended benefits of, you know, revenue shopping from $670,000 to what they are today at their peak was the fact that the asset came back to us, you know, came back to us with a, you know, forgiving the existing debt. Yeah, it's a problem. I think we are banking, we've been mentally banking on this deal, this garage being a windfall asset in future years, but it's going to require probably substantially more investment than we've even contemplated to keep it structurally sound.

That's for sure. I've done structural rehab work all around the city, and the minute you open up a little bit, you have to open up a little bit more, and open up a little bit more, and a little bit more, and before you know it, you have half the building open.

So, yeah, we should definitely budget for... That's what we'd like to do, is have a more proactive approach to containing it. And then lastly is the sunset beautification, which, did that make the list?

Yes.

Where is that one? The sunset beautification, which is 69 to 62 on sunset, that one is fully designed. And there's plant material, and it also includes irrigation system. That one is permitted in-house, so it's not a big deal in terms of getting it permitted, because it's really public works and planning and zoning that would, building department that would permit it. And that's another one that we'll be ready to go on with in the next step.

78 on your sheets. Thank you. And that one is showing the 241-605 is actual hard number based on vids we received?

Based on the design, on the revised design. We've updated it based on what was budgeted versus done, so that one came in under. Okay, yeah, good. We'll take the wins where you can find them. Those are the ones I had, Mr. Manager. Thank you.

So we'll have parks now. Oh, sorry. I skipped the bridge. Oops. No, OK.

So I was going to go to that one. And I was going to ask, because I just drove by it. Yeah. Number eight. Where do we stand with number eight? Because even with this all-day rain, I just feel like it's a leak.

That one's being redesigned. We just got the proposal today. The reason it's being redesigned is we were listening to the residents. They didn't want what was being proposed, so we went back out there, talked to them. A lot of what's happening there is just leaves clogging the system. And it fills. Yeah, no, and it fills. So they're trying to figure out how to redesign it in a way to make them bigger and then to address the leaves. It's more of a maintenance issue than it is the structures right now. So that one is going to still take a couple of weeks to before, I'm sorry, a couple of months before we see the redesign.

And they didn't think of an option because you have two drains on the west side. You have nothing on the east side.

Right, yeah, they're thinking about that in the redesign, yes.

Adding additional drainage on the east side, that way both sides of the street, because right now it's just going into two, and they're getting filled up immediately, and then the leaves don't help.

The rainstorm that we had like a week ago or two weeks ago that was really bad, they went out there immediately to see it in action. They confirmed all of that. They did.

You see, not everybody has a wonderful neighbor like you who goes out there when it stops raining to move all the leaves. Because I have the water drain in the corner of my house.

Right.

Yeah. I look like a loca.

I'm sorry. I skipped the bridge. Go for it. Yes. So on the bridge. Yes.

On the bridge, we are, I am... What number is on the sheet, if I can? On the orange one. 16. Where do we show the bridge?

Sixteen. Sixteen. Sixty-nine?

Yes. Okay. We had two bids. After reviewing the bids, we will be rejecting both bids for lack of responsiveness, meaning that they didn't submit things that we asked for. Given it's a repair, then we're going to do a direct negotiation. Okay. with a contractor for the bridge. We do have the permit. We know we have approval on the permit. We have written approval on the permit.

We're waiting to get it. That's it. The fees, it took a while. It was painful, Mr. Mayor. We did follow up and yesterday, or the day before, they confirmed that they're done. Just a matter of giving us the permit. No more questions.

Did we make the decision on the leasing? Are we gonna do it? Are we keeping it? We're gonna do a direct financing on our side.

Yeah, I mean, at least unless through this process or something else, I'd share some thoughts. with the mayor on traditional borrowing and the cost of capital to borrow traditionally. And we'll show you, that's part of the funding strategy conversation we're gonna have next, how we would address that and take care of that shortfall with our own funds.

Are we doing the whole thing or just currently the ends?

As designed, which was a repair that was the embankments and not the middle. Okay.

Sorry, I'm sorry, maybe I missed that nuance. We're doing the embankments, we're not doing the actual, the bridge structure's not being replaced?

The middle of the bridge, and I don't know what port, I don't remember what length of the middle of the bridge is not necessarily, there's not a replacement, if you will, of that segment.

It's a repair, yeah, it's a repair of the ends of both sides. And some of the embankment.

Yeah, so we're able to discern that the middle of the bridge is structurally sound.

Yeah, that's what the engineers did in their review. For now.

For now, yeah.

And then we actually asked them for a lifespan analysis on what would be left. And what was the conclusion? I don't remember. It was more than 10 years, but I don't remember the exact number.

for a substantial number of years that the life cycle is still in place because we went through.

What's the difference in terms of order of magnitude rough on a full replacement? And what's the difference in the time to construct?

No, time to construct?

Yeah. Time to construct? Yeah, both. So the timeline to construct, to do the improvements, right? So we've had, let's just say, 24 months of disruption already with the bridge being partially growth, right? By the way, one of the things I want to talk about before we move on is just the timeline for these projects. I mean, I was gonna mention, you didn't mention items two and three. The traffic circles, they have been pretty well organized projects, but they don't, I mean, they're traffic circles. They move, I think we're into month three of those two projects. I mean, so I wanna understand how we can kinda shorten the lifespan of some of these projects. because I don't see, I see activity, but I don't see constant activity on these sites. And so challenges of managing contractors, and I know contractual expectations in terms of timeline for delivering the improvements are questions I have. But on the bridge itself, before we move on, in the documents that we put out, what was their estimate of the time just to do the repairs that we had solicited?

Well, I don't have a schedule.

Okay, what's your best recollection? 12, 24?

We can look at it, man. We got to go back and look at the bid docs to see what timeline they had proposed. But it was designed as a repair, not as a replacement. So that's why I'm not able to answer how long it would take on a replacement because we didn't really approach it from that standpoint. We did ask order of magnitude cost-wise.

But we did get a replacement suggestion from sustainability partners. I mean, that was one of the options that they had talked about. And so I'm just wondering if they had an estimate on time.

I don't remember what timeline they have provided for that. Okay. But we can find out.

Okay, because I mean, I think it's, I'm assuming where you're heading is we're going to make a pretty sizable investment in a repair, and I don't think we want to be opening up this band again and

you're 10, and you know. Yeah, I think that if you go to the replacement, understanding the logic, we had that conversation more than once, is the unknown on the cost, is gonna be the requirements. So remember the whole back and forth with the county on the requirements. So a lot of what they were looking at was those additional requirements if you build a new bridge. Elevating the span. Yes, exactly. So we were able to get out from under those.

You're gonna elevate the embankment so the span's gonna remain the same. Plus you have a bridge that doesn't connect to anything.

It's going to cost more to do work unrelated to the bridge because of the embankments and the requirements of elevating it to the 2065 requirements. And that's what they're looking at. They're looking at 2065 requirements. We got out from doing the 2065 requirements because it's just a refurbishment, a repair. So I think while the bridge might be $3 million to replace, there's a whole other unknown of what all those other related costs would be to raising it to the 2065 standard. $3 million to repair. Only, only, yeah.

That's the bid.

Three million to repair. The high bid, yeah. To repair, not replace. To replace.

We don't know to replace. Yeah, plus you start a design process for a replacement. And I'll say the difference between this and other projects is that this abruptly kind of landed on our laps, right? Mayor knows we had toured the city to look at different infrastructure items. This bridge just cosmetically looked bad. It needed painting. It just needed cleaning up. an issue of ownership came up and Public Works was reaching out to FDOT to kind of ascertain, hey, who owns it? They came out to look at it to help us to determine who owns it. And through that process, they said, hey, we see some issues that we're concerned with. And then that's what led to the one lane closure, right? All the design and effort and permitting that normally takes place in a project happened with a lane that was closed because that was the abrupt nature of what was before us. And then obviously this permitting process that has been quite substantial. So the two bids that we had were for repairs, and there was about a delta of about $700,000 on the two bids. But as I said, we have deemed both unresponsive because there are different things that they didn't submit as part of this. But we're going to do a direct negotiation with one contractor to bring a contractor on board quickly from a repair standpoint.

One last question was, did you receive any prices to do a full repair? You mean a replacement? We did not. At that point, it's a replacement. Well, to repair the middle and the bank.

Yeah, at that point, it becomes a replacement, replacing the bridge.

I think that's what the mayor was alluding to, that SP may have... I was trying to avoid the permit issues and just try to keep us as, like, grandfathered in, but trying to repair boats.

It's a different process and a new design. Yeah, then I guess...

Yes, Commissioner Kaye?

No, I was going to ask the same thing. It wasn't clear to me... Obviously, I've been switching through phones here, but it wasn't clear to me that for line item... 69, which is what we're talking about the bridge repairs that the budgeted items that we have at 750 and then 3Million that's just for repairs. So, I wanted to ask the same question that commissioner Rodriguez just asked if we're going to, if we have an estimate of a round number of what it would take us to do it new.

No, I think I think I think the only estimate that I'm familiar with commissioner and. On a full replacement was the 1 provided by SP.

But it's not in the budget, correct?

It's not in our budget. The budgeted numbers reflect what we adopted last year in our budget process for what we believe the estimate was to do the repair. And the $3 million is now the estimated expense based on the bids that we received. Correct. On the permitted set.

The delta is about 2.250, which will be part of our next conversation.

So it would be $3 million for repair, $5 million for replacement? No, no.

So to be clear, when we budgeted last year, we had a preliminary estimate. It was a guess as to what we would need to do the repairs to the embankments. And so we've obviously gone through design, put the design permit set or near permit set out to bid, and got bids back of $3 million for the same scope of work. So the cost of the repair is $3 million. The cost of the replacement is indeterminate because we do not have a permitted set for a full replacement. SP, I believe, however, did provide us their best guess at what a full replacement cost for the bridge would be.

What was that?

I don't recall.

Maybe we can look it up. Only reason I bring this up is because we're going to spend the $3 million now, and then in 10 years, to fix the middle, we're going to have to do a complete replacement? No.

No, it would be a repair.

It would be a repair of the center of the bridge. Okay, so then that takes me back to the question I asked before. If we fix the embankments, In that repair, can't we also fix the center now and skip the 10 years?

The problem is we have not our.

No, no, I know the money. I'm just asking.

So seven or eight or nine months ago, we started this conversation with SP. their recommendation was you should consider doing a full replacement, at least to me, because we're not sure that the execution proposed for the repairs is a feasible one. So that was the first. And I think we've answered the question. We did the analysis. We said, no, we think we can do the scope of work for the repairs. is feasible. And so we went ahead and finalized permit drawings on just the repairs. So we do not have a permitted set. Again, I'm just trying to summarize the conversation. We do not have a permit set to do a full replacement. So to the manager's point, we'd have to... start again or extend the permitting period to contemplate adding the middle section of the bridge. Correct.

We would do a revision to the permit, to the set, basically.

Which, again, to...

It wouldn't be a revision. It would be a brand new permit set. It's a new bridge.

So, effectively, it could be a revision, but I think to Director Munoz's point... the bridge repairs are being grandfathered and not to meet the 2065 requirements because we are doing a repair. If we do a revision that looks like a full replacement, they may make us raise the roadway bend, enhance the embankments, and raise the elevation of the bridge further to meet those requirements. So that would not only have a cost impact, but would probably require us to start the design from scratch effectively. And if I missed if I'm misstating or miss summarizing the discussion, okay I would say once the permits issued they're never gonna go back and make you pull a new permit if you submit a revision once the permit and you've already began work, but can we show you is the Commissioner I do is I think that the bottom line is I think the it's it's a it's a choice We can choose we can we certainly can pursue that option and there may be some wisdom in doing it I don't disagree with you I think the problem is we're going to have to substantially revise the drawings at best, and it's going to trigger, we're going to surpass a threshold, which they only highlighted to us the last time, like 90% design, to meet these new standards. So we will have no excuse not to meet the new standards, which will require revisions to the work that's already been perverted, plus the design for the middle segment. to be updated.

The reason I'm saying this is not to beat a dead horse, it's just the cost of the center repair, I guess we would say phase two, in 10 years out is going to cost us more than it would cost us today. And it also makes it seem like, okay, you guys repaired the bridge, now 10 years later you're coming back to do a repair of the bridge. So I'm

But typically in a life cycle of a bridge, you would have multiple items of repair through a capital program. Let's talk about the garage, right? Not that everybody wants to, but similar. You would have over that life cycle, over the 20 years, there would have been certain increments of maintenance and repairs that you would do no different than a bridge, right? And those elements would have been touched throughout time. So that would always be the case. Okay.

Commissioner Kaya, did you have another question? I think you're trying to get into the conversation.

I did not, but I'm of the similar mindset as Commissioner Rodriguez that we really maybe sometimes need to take a step back before we take a step forward. So I understand where you guys are coming from, but I really do want to understand what our option B would be.

I'd like to suggest this to your point and Commissioner Rodriguez's point. I think I'm fine with moving forward as we planned. If someone can confirm to me that the middle section repairs in a decade can be done while the bridge remains open. So right now, my concern is to restore the level of service for traffic and provide the connectivity. And so if there's, maybe from an engineering perspective, if someone can confirm for us whether any future repairs to structurally reshore the middle section of the bridge, whatever needs to be done, can be done while the roadway remains open, that to me would be persuasive to proceed.

To add to that domain, I mean, if I have the cost estimate that. After 10 or 12 years, whatever we say, there's another estimate of 3 or 4Million dollars. And the total replacement to redo this bridge is 5Million dollars. I would take the step back and say, I don't really necessarily care. We have only 1 road closure. So I rather just do it correctly. I'm doing brand new. Yeah, that's just all I'm saying.

Were we able to find what the. for a complete bridge replacement. So $1.3 million more than what we're looking at right now.

And I struggle with that. We have a repair that came in at $3 million, basically $3 million, and a total replacement would be $4 million. Something doesn't add up to me. Plus additional plans.

No, I agree, Chip. Sometimes doing it from scratch is easier. As Commissioner Rodriguez, repair sometimes... Our pain sometimes, you know, scrapping and doing new sometimes it's easier.

We don't know under what standard they built that on. Right. So there's a lot of questions. We can find out. Yeah, but it just doesn't add up for me.

Yeah. And as far as like the repair is kind of like what you were saying. If we're gonna close the bridge once, let's just close it once rather than come back and then close it again in 10 years, because I don't see how we do the structural repairs in the center and maintain it open, especially the center.

Very common in bridge repairs where you have things spread out over certain milestones that you gotta have certain interventions I mean, you've got bridges from the 1800s, right? I mean, those bridges go through repair and maintenance on a regular basis, right? And to be able to keep their structural integrity. So that's very common when you're managing a bridge. Yes.

Let me let one of our colleagues have the conversation.

We'll get back to you. Thank you. And I think it bears mentioning this is a high-ticket item. And so when we're looking at this, when it sounds like we're going to look at this again, if we can look at it holistically, because the mayor said something that I think we all kind of glossed over while we continue talking about the merits of the embankment versus the middle, blah, blah, blah. This has been ongoing for a while. I get it that all of these things, the parking garage, the culverts, we're looking at a lot of things that are in really bad shape because from what we understand, not a lot was done or nothing was done. But now we're here and we need to understand timing-wise Okay, we're here right now. If we continue forward with the way that it is right now, it's gonna be $3 million and this much time. If we do the other thing, we're gonna have to or we're not going to have to do the new permit and it's this much money and this much time because I think we continue to have little bites of conversations but never really see a full picture and I think it's extremely difficult to make decisions that way.

So I think there is some uneasiness about proceeding with just a replacement. I have none, if I can get some assurance that we can, if we need to do work in 10 years, that work can be done without necessarily closing the lanes of travel down, right? The bridge has already been closed two years too many, and easily, in my mind, if we start permitting again, at the rate we want the county, that's at least another 12 months, plus whatever the time is to do the work. We're probably looking at five years before that level of service is restored. That's abysmal in my mind. So if there's a high level of confidence that the middle section of the bridge in 10 years can be reshored, restored, refurbished, whatever the right word is, and we're able to preserve the level of service, while that work is done, that to me should be the number one priority. Whether it costs marginally more or not, we can debate that point, it may, but I think it's not a small imposition on people's lives and I think we should be I think we should be driven first by making sure that the level of service that existed before is restored as soon as possible. That's my priority. I don't know if it's anybody else's. So, Alex, is there a way we can get an answer to that question?

In terms of...

Yeah, we've had these discussions with the engineer. I haven't asked it in that format. So, yes, we know what they gave us. I was looking to see if I could find it, but they did give us an estimate on the lifetime. They didn't ask the second question, which was, can you repair that middle section without keeping it open? Yeah. Elaine, out of time.

Basically, because I do struggle with the point that commissioner and commissioner Rodriguez made, which is, you know, to shut down the bridge repair and then in a decade. Doing a substantial repair that requires you to close, you know. The service again is seems self defeating. So, yep.

Mr. mayor through the mayor.

Yes, sir.

Director Munoz. So for this particular project. Do we already have the engineering of choice? Like, we've already awarded the business for the design that's been completed. Is that accurate?

It's been permitted. Yes, the design is completed and permitted as of a couple of days ago. We're waiting to get the permit, and it was bid out, and we received two proposals, as the manager said earlier. We did receive two proposals.

And then that bidding is closed?

It's closed, and do you want to chime in on that?

Yeah, it's closed, and as I said before, I'm rejecting both bids, and we were going to negotiate with one under the repair statute. We were going to negotiate with a contractor.

So, Commissioner, in essence, the proposal received, the two proposers that bid were deemed not to meet the, deemed not to be responsive because they didn't meet whatever qualifications or didn't provide information that was required in the bid. So the manager's tossing the bid, and Mr. Manager, in terms of direct negotiations, you're going to someone that's on a certified list by FTOT for bridge work, or how are you selecting the contractor that we're going to negotiate with?

Yeah, we certainly would lean on those that are certified and on FDOT list, and then any other ideas that the marketplace may have, but certainly that list would be influential to us.

Okay, but you said you were going to enter into direct negotiations. With a contractor. With a contractor?

I haven't identified the contractor. That's what I was asking. Yeah, yeah, but we are already discussing that internally. First is rejection of the bids, which is happening, I don't know, maybe tomorrow, potentially, notifying the vendors.

And neither of those vendors would be vendors with whom we'd be entering into negotiations with?

One of them, I would say yes. Is it a possibility? Correct. Okay.

And sorry, just to update the 10 years, I'm looking now at the, we did have the conversation with the engineers on the lifespan, it's 20 years. Yeah, I said 10, sorry, 20. That's the estimate for the remaining life of the bridge after the repairs are made.

Oh, that's a different story. 20 years. And I'm with the mayor as well. I think our biggest, our number one goal should be to get this open as soon as possible. That's why I was saying more of, if the repair was not in order, just, begin with the embankment, and then do a revision, fix the middle, while all is being done at once. But if it's 20 years, then I'm good to move forward.

And I do want to say, there wasn't a lot of information on this bridge, right? We didn't even know who the owners were. Yeah, yeah, yeah. So the engineers going off of... standard practice. I mean, we're going to ask the question in a little more detail to see what it takes to get an answer and make sure they're comfortable with that 20 years.

If it's 20 years, it's not even a consideration.

The analysis certainly had the life cycle of a repair was worth knowing that we would have to still touch it at some point at a later date was worth pursuing. And ultimately, that's... That was before we even knew hard costs.

Colleagues, it's 442, and we still have a lot of projects to get through. So I think at this point, if you could just keep us updated on the status of the direct negotiations and when you expect to bring that back to the commission. I think, in my mind, 20 years is, I say we proceed as planned. And I don't know if there's any objection. Commissioner Kaya, does that change your perspective at all?

It doesn't mean it does a little bit, but I'm not saying completely full with this progress. I mean. There's there's there's I don't know. There's something off for me on this 1, but let's move on. We're saying that we can, we can revisit it when we finalize it. Okay. Let's move on.

So we'll give you an update. Director just kind of focus on some of the main ones that are important that may impact the funding any questions from colleagues about the items that you're in terms of when you're presented on.

before we move on to director, or parks director. Any questions, colleagues? Yes?

Are we gonna get an update on where we see shortfalls, where that money's gonna come from?

That's the next part of the presentation, yes.

After we give you where we're at on some of the projects, because it will make sense once we talk about the shortfall. Okay, thank you. So maybe pick some of the ones that are more directly impacted.

And so, Alex, just from my perspective, if we can get some benchmark data on how long our typical project takes to complete and benchmark it against other agencies, just for some comparative analysis.

A bridge project or...

No, just generally our public response. So, you know, a circle or sidewalk improvement. I just, you know, it feels like it's a long time, right? But then again, I'm an impatient person. So I just want to get a sense, so be fair to everyone, what typically it takes elsewhere and how we are performing. It's kind of a...

Yeah, so the challenges are the uniqueness or the elements, right? Because some of our projects' circles also include drainage. Yes. Right, so we always hear the word circle, but there's drainage components, and not all circles have drainage.

I understand, but I'm sure other jurisdictions have circles with and without drainage, and again, I just want to, anything we do here is, you know, you're a big fan of strategic... developing benchmark to, you know, and seeing what the competitors are doing in the marketplace is just helpful to have by way of information.

I just want to expand the word circle because I even forget sometimes that we have drainage as part of these circles.

And we do. The one on 76th Street has, you know, drainage structures that have been installed. And, again, they've been well-organized projects in terms of the impact. I've not heard any complaints from neighbors, which is, you know, remarkable. So I'd love to get a sense in terms of timing how quickly you move these things forward. Okay.

We'll do that, and the manager has asked me to look at benchmarks anyway, and one of the things that we were discussing as well is we do, our engineers are the ones that are checking these projects. We should have a third party doing it as well because they're independent from the designers. It might be an option. I haven't discussed that with the manager yet, but that's something that we're just looking at because it would also help to have that third party. But they are unique to the circles. We can talk about those a little bit more.

Okay, moving on to parks. Sorry.

Sorry. Sorry. I had to go to more questions on CIP. If you don't mind. Yes, please from public works. 1 was the, I know you briefly spoke about the, the crosswalks. So, do we see an increase from the city crosswalks? I don't I don't understand this. So we have 4 crosswalks are internally illuminated with pavement markers on sunset drive and 61st. We also talked about 3 other crosswalks. On 62nd Avenue on Miller, and I don't remember what the 3rd 1 is on 64 street. Actually, now that I just remember. Are those allocated here? Are these separate?

Separate. So you have one project from last year that was estimated at, budgeted, I should say, at $125,000. That's the one for the four crosswalks on Sunset.

Sunset and 61st Court?

Yeah, Sunset and four different locations right here in front of City Hall. Okay. They're on the board. What's that?

And where's the other ones at?

59th, 58th, and 61st. The other two are, one is Brewer Park. crossing, which was budgeted.

Do you have the line item by any chance?

59. Sorry, 77 for Brewer. 59 is the fork crosswalk. 77 for Brewer. So Brewer, it was budgeted last year. However, there was no movement on it because the county had not given the go-ahead. because of the fact that they didn't want a crossing there. But now that the county completed the sidewalks and putting in a bus stop, it appears, we were able to reach back out to them And in mid April, they gave us the go ahead. On the design that 1, so we just received the proposal on that that I'm revealing, like, just received.

Literally on 42nd street on 62nd Avenue. There's no sidewalks there either. So is that going to prohibit what we're trying to do? And then lastly, if we, if we look at the budget at 150,000, we can all follow you.

Can you repeat on which 1? There's no sidewalks.

On 6 on 42nd street on Miller on 62nd Avenue and 40 seconds.

That's not what line item are you talking about?

77.

Okay, yeah, the pedestrian crossing that's the Brewer park. 77 is Brewer park. It mentions 42nd Street crossing at 62nd Avenue. That's a typo on that part. It's a standalone different project, the one on 64th. Wait, let me see that one. I'm reading it.

No, it was three of them.

They're all together. No, there's only one. That's only one. Brewer Park is only one crossing.

No, but 77 mentions two projects. Yes. Okay. It's mentioning the Brewer Park project, and it's also mentioning 42nd Street at 62 Avenue.

77 should only be Brewer Park. 77 should only be Brewer Park.

So I have issues here. I think we should need to revisit this. At $150,000 for a lighted crosswalk, that's astronomical. The numbers that we had received before, and obviously the person's not here anymore, but we're significantly less. Who is here?

Yeah, so we're actually ready to talk about that one when we get to it on the other part. I don't know if you want to address it now, Mr. Manager, and I've asked Jose to actually be ready to talk about this one because the estimate was a lot lower than what our engineers are costing, and the engineers are costing actual products that are being used, like the assemblies that are part of this. The assembly alone for one crosswalk is in the neighborhood of $70,000 to $90,000 for one crosswalk. We estimated in the budget last year $125,000 for four crosswalks. That's why that one's showing up there as $500,000 almost with the $375,000.

I'm sorry, I'm lost. We're still on $77,000? I want to make sure I'm understanding the numbers. So we budget 150. We're showing estimated expenses of 45, which means we're rolling over $105,000 into fiscal year 26, or is that new money?

When I was estimating, I was talking about the... You're talking about the crosswalks on Sunset?

Yes, Sunset Crossings.

That one was budgeted at $125,000.

$125,000 and $500,000 is the number, I guess. Right.

That's the one that I was saying was, you know, because Commissioner Kaya was concerned about the cost, and rightfully so.

Commissioner Kaya, you were addressing $77,000, or were you addressing the cost of $59,000, or both?

Well, I mean, we're talking about cost. I'm going to address both of them. But the one that's significantly higher is the ones that we spoke about. And by the way, there were three.

Which one is the one you guys specify which one you're speaking about? We're talking about two projects. So which one's significantly higher in your mind, 77 or 59?

Well, 77 for sure. And 59 as well. I mean, they're both there. We're just putting lighted crosswalks on there. And the numbers that I spoke to the previous CIP manager, there were significantly less, like significantly less. So I don't understand what the price increase is. And then thirdly, so those are the two things that I'm talking about, Mayor.

I can explain on that, Commissioner. And I'll just say we're definitely still cycling out of projects that were estimated way below what... Maybe they were real market costs and we're trying to use opinion of costs now versus the way projects were funded, if you will. So definitely we're still cycling out of underfunded projects, hence the conversation we're going to have after this one. So that was one. The two, I think that the cost that was put in was for one, and it was not reflective of four intersections, and that was what I believe was the error that was made. With the information that was received, it wasn't extrapolated to four, it was just put in as one.

And we're talking about project 59, so we can all follow what we're talking about.

Yes, project 59 is the one the manager just mentioned. and that's the one that was budgeted at 125, which we believe was for one crosswalk because the assemblies are in their neighborhood of 90, and then you still have site work that needs to take place.

So to bring this around so that hopefully we can walk away from it, each meeting, so each crosswalk is going to be like $125,000 to $150,000, and you're saying it's because the engineers are actually looking at actual costs versus putting a pin in a map and saying it should be this.

Manufacturer, how much does it cost to buy this assembly? Yes, and the manufacturer gave a number plus estimating the site work.

Yeah. They're just not crosswalks. They're illuminated flashing beacons. They're in-ground lights.

Sorry, can you get on the microphone? I can't hear you.

I'm sorry, Commissioner. You know, it's not just an enhanced crosswalk with striping. They're putting in... flashing beacons. They're putting in in-ground LED lighting, which is going to have to be wired underneath. And it's also load-bearing. So these markers that are in the ground are specially made to withstand traffic day in and day out. So it's not just a regular crosswalk. It's an assembly, a flashing beacon. It's tied into the art, what they call the in-ground lighting. So it's a little bit more sophisticated than your standard crosswalk. That's why it's a little bit more.

Well, it's a lot more. Lastly, the third thing that I said was they're also missing a crosswalk on 64th Street.

Well, that that would just came in a few weeks ago as a as a suggestion. Uh, so that that wasn't even in this fiscal year.

No, no, no, no tip. I'm sorry. We've we've been speaking about this for over a year.

So 62nd Avenue and 42 street was the 1 that was put into this budget, which is co located. With the other line, and I got a, we got to sort out because I think there's a number missing. 64th Street, Marshall Williamson, that came up not that long ago.

No, that was always part of the plan from previous budgets. We're talking about 60?

Sorry, what project number? What line number are we talking about again? Line 60.

It's the same one, 77. It's not added on there.

Line 60, I became aware of it about two months ago when... Mr. McCance brought it up here, and we told him we would look into it. So we are asking one of our engineers to give us a proposal on this one so we could take a look at it now. That's line 60.

Director and manager, I added this budget in the item last budget and the previous budget as well. So this is not the first time we're talking about this, nor is it two months ago. So 64th Street and the crosswalk was always part. It was a three crosswalk system that we wanted on Miller on 62nd Avenue at 42nd Street and 64th Street right in front of the Family Dollar. Those are the three that we always spoke about.

I'm not doubting what you said.

There was no recollection, but we'll sort it out. 64th Street was something that's more recent. 62 Avenue and 42 Street was definitely something that was captured, but we'll certainly sit down with you and capture that. I just have a different recollection that 64th Street was something that came in more recent during this fiscal year.

Okay.

By 40-second and 60-second, there should be a signal.

There are crosswalks, but they're not lighted or illuminated. The ones on 64th by the family dollar?

There are crosswalks there.

There's crosswalks, but no illumination, no additional safety measures.

I want to ask this question. As to 64th, I could see the knee because there's no signalization of that intersection. As to 42nd and 60-second, why would we install... We're not talking about installing a beacon system, correct? Because you do have controlled signalized intersection apparently that would have pedestrian controls as well, correct?

Sorry. Commissioner Guy had brought that one forward because of the experience that he was witnessing in, or I've been told, of youth crossing from the west side of 62 to get to either South Miami Park and or the school, and that there's heavy activity at that location. Commissioner, if I'm not describing it correctly, let me know.

No, that's accurate, Chip. No, that's accurate. Thank you, manager.

Oh, 42 is, I'm sorry. My apologies. 42 is not Berger Road. No, it's two blocks south. It's 40th Street there. I apologize.

It's two blocks south, and there's nothing there, Mayor.

Yeah, I apologize. That's why I had the confusion.

And Commissioner and Mayor, we don't know the solution on that one yet. That one's at the design stage, and we're not sure what the solution's going to be. So that one's a little premature. We really have design.

Okay, so moving on to parks, if there are no further questions on public works.

Thank you, Mayor. So line 13.

You have a microphone, great, thank you.

Line 13, a 10-year citywide parks master plan study. We issued a notice to proceed in May, just last month. Anticipated completion of the full plan is March 2026. As you all know, we're working on a Palmer Park conceptual plan, which is anticipated for completion September 2025. Currently, we're working on school collaboration, planning efforts, project branding, drafting the statistically valid survey, and working on focus groups for this project. The consultant will host a pop-up session at the July 4th event, where they'll be gathering information from residents. And our first community workshop is tentatively scheduled in August 2025. Next line item 14, Dante Facel Community Building Project. Current status is project permitting is currently on hold due to lack of fire access at this moment. Once we secure fire access, then we will move forward with the other inner department agencies such as, you know, during paving and drainage. water and sewer, grease, Department of Health, on-site sewage treatment.

Can I ask, why can't we move forward with those other interdepartment reviews, since we do have a solution for fire access in the wings?

Yeah, they won't allow us. It's pending fire.

Who do we need to speak to? I mean, I understand that, but... We have an agreement in principle with the neighbors to provide the fire access. Is there a way for us to have a conversation with the county and say, here's the solution, we're waiting for a signed settlement agreement to be brought back and release the remainder of the reviews? I mean, we do that all the time with private clients.

I can certainly field the question, but I would imagine that we would need to contact the department.

I mean, this project is 24 months behind schedule, not by the fault of anyone necessarily at this table. But again, we need to kind of move with some urgency here. Or if we wait for the county to give us permission to do things, we will be waiting a very, very long time. So I would say let's try to work around getting those other reviews, which are not inconsequential reviews. If you've dealt with DERM lately or health department, those are going to take quite a bit of time. I would like to break ground this building before my term is over.

We don't have the fire one. It's not papered yet because the neighbor, Mr. Mandelson, had asked for a survey. I understand. So we did the survey. So we don't have the actual easement executed.

We're not some private party. It doesn't fly by night trying to put money in our pocket. doing a project. We're a sister governmental agency, and they should extend us the courtesy of review. Again, you guys need to be more aggressive about asking us to intervene because we're not going to make the progress we need to make on these projects. I can't say this any more emphatically. I do not want to wait around and I will not be to, I don't understand why the county would have any aversion to reviewing our plans if we express to them that we are working with a neighbor to, to achieve the fire access that they need. We know we're not going to get it otherwise, right? We're spending the dollars with our design consultants, professionals to expect these reviews. Private parties do the same thing. The difference is we're not going anywhere, right? We're hopefully always going to be here unless Tallahassee has something to say about it. But so, you know, just again, let's push these other issues down the field because it will take us a very long time to get through the reviews from those other departments that you mentioned. And so when I'm hearing that, I'm thinking we are probably... not going to be done with permitting easily for another 180 days, which means the $700,000 gap that this project has today will probably only grow, which means that the execution of the project only gets more costly and more difficult for us to realize. So again, I've said my piece.

All right. We did have an option was to submit as is and make the revision, but we opted to, to try and submit it with the fire access going through the neighbor's property. So we would have advanced to, to review, but we didn't. So, I mean, we made that decision internally consciously knowing that, that we weren't going to get reviews waiting for the fire access through the neighbor's property. So at this point I'll, I'll try and troubleshoot that, but we still, the attorney was submitting the document and survey to get an easement executed so we can get fired to say yes. In principle, they've said yes, but they need to see exactly the executed easement with the neighbor.

Quick question just on this part to the manager. Is it only DERM reviewing or do we need HRS as well? No, there's multiple you have multiple reviews right after the Department of Health no to your agency No, not that I'm aware of at this two to three months behind All the building reviews have been completed all the All the FPC related reviews are complete at this point.

No, no, no My contractor friend here, what happens if the FPC is updated between now and the time this project is being permitted? Are we going to be required to revise our drawings to meet the new standards?

No.

No?

No, because we already- No, we're grandfathered before.

Okay. Because you already, yeah, you submitted already. Okay.

Line 17, Dante Fusil Park and Fugues Park, renovation of the outdoor facilities. The project is currently in the design phase with completion anticipated next month. Upon completion, I'll go ahead and advertise for bidding. Line 20, Gibson Bethel Community Center, new floor tile. The design plans are complete and is currently out for bid at this moment, with bidding closing on June 27th. Line?

Hold on.

Yes, ma'am.

Am I reading this right? They were placing the tile on the first floor of the community center is gonna be $181,000?

That's correct. The scope changed a bit, so it's not just a tile floor. Jesus. That's the bulk of the project, but it also includes some maintenance in the downstairs restroom, the men and the women's, as far as just cleaning of the grout, the tile wall and floor, as well as new doors for the basketball gymnasium. Instead of it being those brown doors that you see, there'll be you know, these transparent, you know, aesthetically pleasing doors. So it's just not the tile floor. Then we need to change the title.

Change the title because this looks like we're paying somebody $181,000 to replace tile and if so, I want that job.

Understood, understood. Line 21. Hold on.

Sorry, Director. Quick question. Just to verify, these are estimated jobs? You have proposals for them, or this is just an estimate that you put in the budget?

The 191 is an order of magnitude cost from our designer. So we have contacted a manufacturer, got the estimate. So that's just the estimate from the designer. We'll have actual costs on June 27th.

Just a rough estimate. How many square feet are we talking about?

Downstairs, roughly about maybe about 12,000 square feet.

Okay, thank you.

Can I ask one thing? And this might be crazy, but why would we put tile, like I was there today, I can't remember what the floor looks like, but wouldn't it make more sense for us to put the same floor they have at the mall?

It depends on what more you're talking about. Some of it's marble.

No, like a or something that we don't have to change again.

I.

Okay, but when did they put this floor down? Like, can we, it's probably the result for, you know, I. I feel like I feel like groundhog's day.

It's definitely the original for building was constructed 2003. so about 22 years ago.

Yeah, I just, I think that. we continue, like I hear you guys on the bridge, I see it here. I think we're playing catch up, and I get that. But while we're playing catch up, can we not do to who comes next, what has happened to us? So can we look at things that are actually going to last? I mean... versus we're gonna change this tile to another tile that will last another 10 years, where if you put a floor that could last, you know, whatever. Can we have a little bit of critical thought, not just you, unfortunately we're here right now, but can we please have a little bit more critical thought when we're looking at how we're spending our money, because if, like we said with the bridge, if you're telling me it's gonna cost me $20 to put a tile in, it's gonna cost me $50 to put something that will stay there forever that we just have to maintain. Can we at least look at those options?

You could actually do like a vinyl tile that will last pretty long and it will be half the cost of that. Question on that, Director. When would this project take place?

So we'll come before you all for an award sometime in August, one of the meetings in August, and we're looking to start the project, I would say probably around October.

So we're going to do this project in the middle of Tamiami having their basketball season?

We could do both concurrently.

Yeah? With a bunch of little kids running through there?

Yeah, we're going to make some adjustments, but according to our solicitation, the community center will be open while this is happening. It'll be phased out. The water contractor is going to have a storage area on site. They'll remove it. We'll take care of it. But Tamiami will continue, or at least basketball will continue.

Okay.

Line 21, Gibson Bethel Community Center, the outside air unit replacement. Design plans are complete and the project will be scheduled for advertisement within the next 5 to 10 business days. Line 23, Murray Park Aquatic Center, that project is actually underway as I speak, should be completed within the next 30 days. Line 24, the next phase of this conversation, the manager will be talking about a funding strategy. This is one of those underfunded projects. About a year ago, when the quote was obtained, Not only did we change the scope a little bit, but we've only received one quote, so we certainly underfunded this project. This work scope includes the coping and cleaning, draining all the pipes, surface research, the actually the foundation surface resurfacing, tile replacement, waterproofing, etc. But the design plans are done. This is actually going out for bid over the next five to 10 business days. And estimated project is $450,000 for this project. Line 25, Murray Park Aquatic Center. This is currently in a design phase and anticipated completion is next month in July. This project will be advertised following the completion of the design. Line 26, Murray Park Aquatic Center. Multi-purpose natural grass renovation. This project is now complete. Palmer Park Master Plan. This project is underway. Anticipated completion is September 2025. Line 30, Palmer Park infield improvements, which also included the laser grading. That project is completed. Line 32, South Miami Park, new tree install. We're currently developing a planting plan now, which will be more trees along a property line that separates the park from the adjacent private residence. That project is underway, so hopefully within the next 60 to 90 days, those trees should be installed. Let's see. What about 31? Line 31. This is actually a proposed $1 million is being proposed in FY26. Okay. Right now, we're currently under the design phase, about 80% completed. I should have a better number, whether that's gonna, we estimated anywhere between 850 to $1 million, but once the design is fully complete, I should have that number.

That was the outside estimate, Commissioner, from the consultant that gave the presentation to us? Yeah. That was the high end of the range.

And I remember when that consultant was here, the plan was to do this project prior to September?

No, no, the design is going to be completed this summer.

Okay.

And if you guys approve the funding, this project will take place in FY26. Construction.

Summer of 26?

No.

After October 1st.

After October 1st.

After October 1st. The middle of soccer season. That's the reason I bring it up. If it's already a disaster, we're going to do it in the middle of soccer season?

Soccer season is 10 months out the year. It's basically the whole year, but the plan does include a phasing plan. So we'll coordinate it appropriately, but it will be phased out. There will be some disruption.

That's going to be a big feat. Yeah. to handle, all right? Just one in a row, all right?

Let's see, where was I? I'm sorry. Okay, so line 33. The existing security cameras that we have at the Gibson Bethel Community Center, the Aquatic Center, and Marshall Williamson Park, those cameras have been converted to the new security camera system platform that we use. That project is complete. Line 34's new security cameras at South Miami Park and Palmer Park. South Miami Park is 50% complete. We do have cameras. over our new field. We're currently working on the playground area and the picnic shelter area. So this one is 50% complete. Palma Park, we're in the planning stages. So I'll keep you all posted.

That's the end of the current projects. Sorry, director. I'm gonna come back to 31. What was the consultant's schedule or rough schedule to perform the work?

The design consultant?

Yeah, well, how long do, are we estimating work to do the new parking?

Which is completing the improvements you're talking about. Oh, completing the improvements. We had it for about six months.

It's a six-month project. Yeah.

If we were to do it all in one shot, it could potentially be a four-month project, but because we're looking at phasing it out, it's roughly about 180 days.

Okay. Just food for thought. Yes, sir. The month of December, the whole soccer is off, so that might be a good time to... mobilize and get that project started. Just giving you that heads up. While we're in parks, to the manager, just wanted to know any updates on the Girl Scouts property?

It's further down. We're waiting to hear from the county. I don't know unless you've heard anything since we last spoke. There's a... a project that somebody else has to do to mitigate something that the mayor had made this connection with someone who has a client who has to do a project to mitigate for something that happened somewhere else. That inspection was done at our site with county staff and with our staff to take a look at it. They are finishing their review. It may be that our site is eligible to satisfy that project. And so therefore, if that's done, that'll be done on somebody else's dime as far as the removing of the invasives.

But we haven't moved from the inspection that was done? Nothing's been updated since that?

No, we're waiting for the county to tell us if they're going to say that they'll accept that project. Independently, we're finalizing the process with the Girl Scouts on the lease and making the modifications to bring that forward for a discussion purpose by the commission. Thank you. Yes, ma'am.

When we are looking at replacing grass and doing that, like I was at the community center today, the community center floods. That field, it starts raining, it looks like a pool. And so when we are doing, I see the Palmer Park laser grade Is that what takes care of these fields looking like pools? Or is there something else that we need to do? Because it rains here. It rains here a lot. And those fields should be able to take the water and move the water so that they don't become a pool. And we change grass, put grass, we do all of that, but are we doing repairs to that type of thing so we don't end up with all the divots and a lake here, a lake there, a pool here in one field.

Yeah, so prior to the improvement, there was a couple of areas that ponded. So for the new project, there was some laser grading or at least the shooting to focus on the leveling. So I'll take a look at it. If that's still occurring, then that's an adjustment that the contractor needs to make because it shouldn't be pooling.

Okay.

So it's been raining lately, so I'll take a look at it.

I know, yeah.

Yeah.

Okay, any further on parks? Questions? Kishakaya? Kishakaya, you good?

I'm good.

Okay. While we're looking, and I know I've said this to many of you, while we are looking at our parks master plan, we need to look at how we are making our parks more attractive. When you drive up to Palmer Park, That fencing and that park, it looks like you're driving up to prison. The fences, I understand they need to be high because you have baseball, blah, blah, blah, blah, blah, but there are so many ways to make things attractive, and I don't think that we've invested dollars in anything to make any park attractive. visually attractive as you drive in. I think we're seeing it now somewhat at Bob Welsh. I think when we do whatever the entrance is to South Miami Park, we might see that, but this needs to be a city-wide effort. If we're gonna start in our parks, we need to do our parks. Right now, we're looking at, I'm looking at the bottom line. We have $4.9 million, we have 6.2 for the next year, in our parks and we're investing millions and millions of dollars and our parks still look like...

This presentation, just so it's accurate, because I don't think it's... It's not $10 million. So this presentation is generally a comment I wanted to make. If someone were to run down the bottom total, you think we're investing $38 million over the course of three years? That's not accurate. So we need to kind of... we look at how we present these numbers, because it feels like when you read it, we're at, correct, and in fact, what's happening here is some money being rolled over from fiscal year to fiscal year, and it just feels, and we don't have a quantification of the shortfall. So this presentation, probably you could use a little bit rethinking, just so it's clear that we're, what the total amount of investment is by year that's been made, proposed to be made, and what's been made in total. Um, your comment about power park is. Exactly what I've been thinking. I mean, every time I go, I feel like I'm arriving at the back of the house. And so, but I think that's hopefully we'll accomplish with our parks master plan generally and specifically. For that park and the planning exercise as well. So. Okay, Mary.

Yes, sir. Sorry. I had one more thing. I think 1 of the things that we need to do to. To further enhance what commissioner was saying was. We need to do also bring that into our communication budget or whatever we need to do, walking around and talking to different people. A lot of people don't know we have a gym. You know, especially on the north side, they don't they don't know that stuff. So if we can continue to do and maybe put content in place to make sure we enhance our parks, it'll be a great deal as well. Not only visually, like Commissioner Bonita said, but, you know, marketing wise and content to make sure people understand what they have in their city. You'll be surprised how many people don't know.

Not surprised, but yes, I agree. Okay, further questions on park projects? Seeing none, let's move on to fleet. Or do we have any questions about fleet if we want to save staff time on presentation? Yeah, I mean, it's pretty straightforward in my mind. Any questions, colleagues? Okay.

Give me one second. I'm just reviewing.

We're still on fiscal 20. We're still on the current budget. We haven't really touched fiscal 26. So what we're going to talk to you about next is the underfunded projects and the deficits and a possible funding strategy. So if you're looking at the orange all the way down, which is FY26, we haven't really addressed that yet. And those are kind of work in progress is where you would get your feedback on priorities. But we're trying to close out FY25 projects because they're underfunded, and we'll give you that, a possible approach here in a second.

Mr. Guy, are you good on fleet, or do you have any questions?

No, I'm good. Thank you.

Okay. City facilities, we touched on the garage, elevator replacement. That's a $125,000 job for both.

So unfortunately, turn on here. One second. So yeah, actually, you're correct. It's very cheap. And yeah, we didn't cover the beginning of this. So I think we got out of order, but that's fine to answer the question. So the garage is going to definitely be in that neighborhood for the repairs. This year, we're waiting for the final, and we still got to bid it out. The elevators, that's just an immediate repair to get that west elevator working. once and for all. The future fixes is a modernization. A modernization is actually probably going to run us more than that by $200,000 to $300,000, quite honestly, total. And there's two elevators. So what we're doing is we're bringing in a third party for a very low price to give us an evaluation of what the best strategy to go forward is. We have a strategy, which is replace the West and modernize the West and fix the east to last a few years without modernizing. That's the preferred plan. We're trying to get that to see if it makes sense.

You can, go ahead.

Do we get more use out of the west side? Because last time I checked, I only ever take the east side elevator. I never take the west.

So unfortunately, we get more complaints out of the west side because it's broken. So it is being used. True, true. Yeah, I've unfortunately seen people inside and they don't want to walk all the way across if they park on one side.

Couldn't we fix the West and modernize the East? The East, I think, gets more movement than the West. I understand that the West is broken, and that's why people are complaining, but if you switch the thinking there and say we're going to fix the West and update the East, the East is where you have boogies, where you have, you know, you've got so much going on there.

If the same question applies, if what we're doing to the East... which is, not to get too complicated, it's the pistons and the packing, which is expensive and complicated and takes a long time, as well as the door motor. If that will carry us for a long time, then I would be comfortable recommending the west and modernize the east. I also, that's my second option. One doesn't outweigh the other. I'm asking the, we have a person that's done this for their whole life, and they're not a contract bidder in the county. They do work outside of here, so there's no conflict. that's going to review both approaches. They're going to do it quickly. We should have it by the next time we meet. I think it'll be done in, you know, seven to 14 days with the analysis. But yes, we're presenting that scenario too.

Okay, thank you. Yes.

Okay. And by the way, just so you know, the modernization will include things like you said to make it last for a long time. Because you don't have to do the inside, but imagine spending all that money and then not fixing the inside. Even things like cameras are required now by the code so that when you fix it, you have to have cameras for viewing the people inside and whatnot. So it'll be a totally different elevator.

Was the cameras not included when we installed all the cameras in there? Was that something different?

Not for the cabs. It wasn't done through the elevator. The only people that can touch those elevators is the elevator companies based on the contract.

Okay.

Okay, security cameras for City Hall and police stations, is that something we need to do now for 26?

We're going to try and finish 25, so if we could, we have some projects that are underfunded. Let's give you that, because we need to close out that, and that will determine how we're going to close out FY25, which will influence... Okay, I thought we were talking about everything. No, no, we were still in 25, and then we were going to touch 26. Yeah. Okay. Next page. Who's got the presentation? We have a separate slide to show you the unfunded underfunded projects and how to a suggestion on how to solve that. Um, and then, and then we can talk about the orange column, which is FY 26.

Sorry, man. Can we take a quick break? Like quick or no?

Sure.

Five minutes.

Yeah, it's fine.

Yeah.

Recording stopped.

We'll get 30 years. Mr. Manager, why don't you run us through the presentation on projects with deficits and strategies to solve the gap.

Thank you. So as we've mentioned through different line item updates, we've identified projects that are underfunded for either initial estimate was very low, bids that came over, miscellaneous, some things that were not part of our initial this fiscal year's CIP. So what you see on the screen is The first section on the top, projects that are underfunded. And I'll just mention the bridge. We talked about the delta being 2.250 from bids that we had received to what was funded. The next one is finalizing what was contributing to the mold, which we went in and had to remediate mold throughout. And this is unit replacements, two AC unit replacements that obviously we need to do that or else we're going to be in the same situation soon. We talked about the crosswalks. We talked about the deck and the resurfacing of the pool. We talked about the garage improvements, first floor tile of the community center, drainage improvements, and you see the numbers to the right are the level of funds needed to fully fund those projects. So totaling $4.1 million. One thought approach of still tackling all of that in this fiscal year would be to repurpose funds in the bottom section as listed and moving money from the miscellaneous drainage improvement project line item 25, miscellaneous transportation project of 100K, Art and sculpture installations. We will be spending a little bit of money there, but we do have money in the art and public places trust fund. Moving money from the drainage project that earlier was stated as came in lower than what we had budgeted. And then we had non-departmental $450,000 of funds identified as non-departmental as a contingency. And then moving money that we currently have in CIP from Dante Passell, since we're not going to probably be in a construction mode this fiscal year potentially. At the end of the day, part of this is, with any of these, we're going to have projects that we may not be able to fund as a pay as we go for FY26, so neither potentially repurposing, borrowing money, or a combination thereof. So we came up with this funding strategy that allows us to finish the projects on the top of the chart for this fiscal year to the $204.1 million.

So, I mean, 14, we're going to defund 14. We would defund it for FY24-25 and refund it for FY26.

And then depending on where we end up for FY26 and all the priorities and different initiatives that we may have or projects, we'll see where we're at from a funding gap standpoint and we'll deal with FY26. So we're basically repurposing those funds now because they're not ready to be utilized for that project and refunding it for FY26.

And that's reflected in the sheet we have in front of us?

that would be reflected in back to the main document that you've been referring to. When we go to the column that's orange all the way down, any, any, any project that has a number allocated in the orange column is a project that is currently potentially contemplated.

We're taking three, two, five, eight of the three, three, three, three that was budgeted. So we had some expenses, I guess design expenses that we design. Okay. And then we're going to, basically increase that amount by $700,000 to fund what we'd assume is gonna be a gap in the actual project costs? For Dante Fasaglia? Correct, yeah.

Yeah, it's budgeted at a higher amount because the estimate has been updated. Okay. Correct. And we're still waiting for a fine-tuning from an update standpoint.

Thank you, Mayor. And we're confident that all these projects will be done in this year and those won't have to be pushed over to next?

So we put these on because we feel that we can encumber the funds, and encumber the funds meaning that we would issue a contract or a PO this fiscal year. Obviously, the bridge work would continue on to the next fiscal year, but that we could award and encumber funds this fiscal year and begin the work this fiscal year. Some will be done this fiscal year.

Can I just ask a stupid question? And I understand before I say it that it's stupid, but I'm looking at the Dante Fasel building, and we're saying it's gonna cost us $4 million to get this building built. Am I thinking wrong when I think to myself, if I was building a house for $4 million, it would be a lot bigger and nicer than the Dante Fasel building? What am I missing? I look at you because you're a construction person. I'm like, where is my logic going wrong Why is a municipal building so much more expensive, seemingly to me, to an untrained eye, than a regular building?

Maybe you can share a little bit of the journey of the design of the building, the estimated costs, and any elements that contribute to it, and just shed some light on Commissioner's question.

I mean, one, it's a commercial facility.

How many square feet is it?

3,500. 3,500 square feet? Yeah.

So we're 3,500 square feet and we're paying $4 million for it?

Well, it could be infrastructure. I don't know. Infrastructure is probably.

Yeah, I mean, you got the sewer, things like that. But because it's a commercial facility, I don't know the main reason why, but it costs more when we're doing commercial projects, point period. Whether it's the fire code, the sprinklers, the infrastructure, concrete, whatever it may be, because it's commercial, contractors generally charge more.

There's a design estimate. It's not a big part of it yet.

I just feel like I see this all the time, and maybe not realistically so. I always feel like we're being taken to the cleaners.

Who gave us this estimate? The designers? SRS. That's a good comment. Infrastructure-wise, we're connecting sewerage.

Yeah, I mean it does somehow right you're talking about a $1000 a square foot. Sure. We're talking about infrastructure with the piping going all the way back to. Whatever street that is, that's where we're connecting on the sewer line, right? You're talking about fire. On the. Yeah, on the north side.

We have an ramp. You don't have that in the house. You know, there's. There are elements of the building that are required because it's a public building.

But it's still $1,000 a square foot, Mayor, that's a lot.

It's $1,152 a square foot to be exact, but it's very, it's expensive. I don't know, I have no explanation. That's what the delta is. You know, theoretically we get better pricing because we publicly procure things, but the truth is, you know, these processes take time, so, and government, I don't know, it just doesn't seem efficient. So, yeah. I don't know how we correct for that.

We were discussing this the other day, right? One simple challenge is that we don't negotiate a construction price. You negotiate a construction price when you're building a house. We don't. We put it out, and we get the lowest bid, which is based on the standards, which are probably typically, I mean, Quinton did a good job of describing. There's commercial standards, fire standards, materials are different. But in a house, somebody tells you the price. No, I don't want to pay $4 million, I want to pay $2 million. I can't pay the $3 million. Then you negotiate. But in a private construction, you get a price. In government construction, you get a price. You have to go with that price. There's no negotiation. That's actually a great point. Do we value engineer at all? We haven't done it on these projects, but yes, value engineering is obviously available to us. You can sit down.

I think if you value it, I mean, we're not building, we're not using, if you built a house for $1,150 a square foot. Well, I'm talking about commercial. I know, I know, but even the commercial finishes at this number, you're going to get finishes that are extraordinarily high quality.

At this number?

At the number we're proposing, yes. I'm with you. Yeah, so we're not, there's nothing, in my opinion, there's nothing to value engineer out of the building. To your question, which is typically, you start with a very high-end finished product and then you start to take away some of the bells and whistles because it's too expensive. We don't put out a product. That's designed that way. There's no wood trim finishes here. There's nothing that's particularly ornate about these buildings. To the commissioner's point, I would say they're not exactly architecturally inspiring edifices. I'll put it to you this way.

I did a 11,000 square foot building for 3.2 million.

I mean, can't we look at how we do business? I mean, do we have to keep doing business?

We're required by Section 255.20, Lord of Statutes. Is that right, Section Tony? To basically put out a bid for any building. Is it $500,000? $300,000.

At the end, the truth is, what is the market saying based on the scope that we put together? What is the market saying they'll do it for? That's really where the, and some things come below and some things come above.

This is like the mafia.

So I deal with it, you know, in my practice, we have clients that want to build public facilities in exchange for land or some sort of other improvements, and I was working with Mr. Munoz on one, The question is, how do we get out from all the public design competitive negotiation requirements and or public bidding requirements under those statutes? There are exceptions. None of them apply to us.

Jesus. And just to... Just to the Commissioner, I don't do public government work because actually in government work you have people who really low bid and a lot of contractors want to stay away from that. So you actually sometimes do get the lowest bids in government work.

Just not me seeing it so far.

It may come in. I mean, this is just an estimate. It's a preliminary ballpark estimate that they threw out. We don't know that. It could come in at two.

From your mouth to God's ear.

Just as a frame of reference, South Miami Park restroom slash concession building, 1,900 square feet, $2.3 million project.

And it's bathrooms.

It's a bathroom.

And it's ugly. It's bathrooms and it's ugly.

But it does include some other infrastructure.

And the school connection, we have to go all the way around. There's some similar components, the concession area, the office.

But it's not an architecturally, I think to her point, it's not a building that you'd like. I'm just talking about the price. That's all I'm talking about.

Yeah, and to that point, we need to revamp the way that we look at buildings. I know I'm killing it. I've said it like 10 times. This city needs to re-look at how We do our buildings. We're paying more than top dollar and we don't need to look like prisons. We don't need to look like utilitarian buildings with no life to them. We can actually have nice buildings. And we need to, I don't know if that means that

What buildings are you referring to?

Because we haven't, I mean, there's only been- No, when you look at it, when you look at all of the buildings that government makes for the most part, and I'm not just saying us, they're big square boxes with a flat roof and everything is just utilitarian. And it costs the same to make something ugly as it does to make something beautiful. And we just are not going to whoever makes things beautiful. And I don't understand that. We're paying for this. This is like the lipstick that we're putting on our city and our lipstick is not good. We need to do better.

No, you're not.

I had a quick question. Yes. What's non-departmental contingency? That's his reserve. So is that all of our reserve?

No, no, that's a budget reserve that manager carries across departments. So it's kind of fluff in the budget.

Yeah, that's a lot of money. Not a lot when you realize the capital program that we have that has to get funded, right? That is now, we're using 100% of that allocation to deal with some of these.

So just to be clear, why call it a reserve? It's not technically a reserve, right? It's not part of our mandated reserve or any of the reserves that we carry. It's what I would call your froth in the budget, right? Where... because you know there's a factor you're gonna probably overspend or you just wanna carry some extra weight. So those NDA accounts or non-departmental accounts are very common in municipal budgets and it's what, maybe a tenth of a mil? Yeah, .015, right? So, yeah.

I have a question. I don't know if it's you or you or you or you. So this money, we're essentially just moving it from one spot to another?

We're taking $20, $25, and we're moving it into out of the line items that are listed there, 9, 1, 64, 6, and 14, and backfilling the gap in the other line items listed above.

And how are we then going to fill those that we're taking out of?

That's what he wants to talk about for FY26.

We're taking money from this fiscal year that we allocated it to, reprogramming, for other purposes to cover these underfunded projects. So these are funds that we have for this fiscal year, right? And then we're moving it to these other projects that are from this fiscal year.

Okay, and now you're going to tell us how we're going to fill the gaps of 4 point whatever million for next fiscal year?

Well, first we would need to kind of maybe get some guidance from you if you're willing to take this approach because we have to make some decisions on all these projects, right? The bridge and...

I guess my question is, so it's not just cosmetic, right? You think you're going to get a direct negotiation done on the bridge in the next four months? And to contract.

That was our, we discussed exactly that, Mayor, and said that is our goal, right? I mean, the fact, we were hoping to get a contractor out of this process that we did, but we didn't. Now we're going to move to expedited negotiation, and yes, our goal is to award an encumber. Yeah, in 25.

Okay, go ahead. I guess to the manager and also to the parks director, how important is replacing that first floor tile? Is that something that, because I see all the other projects, I'm like, yeah, we gotta do it, gotta do it, gotta do it, gotta do it, gotta do it, gotta do it. And then I get to that one, I'm like, eh, we really gotta do it.

Yeah, from the comparing it to priorities on some of the others, it would be towards the bottom, I'll say. I think the director would agree. It all it means that October 1 we're gonna be looking at replacing the tile and funding it then right so I Mean yeah, I'm nothing not do the party, but maybe push it out to the next summer I think I think the question we do we have it we have it procured already.

Yes, it's out.

Yeah advertisement So I mean yes, that's why I think the reason it's there is because it's ready We'll call it shovel ready, but at the end of the day it's not keeping us from doing something else and

If it did, then obviously we would compare it to priority. This would be a matter of getting that done because it's ready to go. And it's either then or October 1, we're gonna tackle it anyway, so yeah. If it was keeping us from doing something else, I would tell you, hey, we're robbing it from here and now we're comparing what's the priority, right?

Yeah. On 21, same thing, what's the status of that project? 21 is the report. Oh, they're resurfacing? Yeah.

The design is complete and within the next.

By the way, the line item reference is wrong. It's not 21, it's 24. Maybe I can't see it. Is it 24 or 21? It's 21 there. Yeah, but it's 24 on the sheet so you can update it. Yeah, it's 24 on the big sheet. Yeah. Just in case. Resurfacing project.

The design is complete. I would say the next few days it should go out for advertisement. So this is ready to go. We will actually.

Okay, but will we be under contract before September 30th?

Yes, we can encumber the fund before then, yes.

Okay. Crosswalks, the same? What was the timing again, Alex, for Sunset Drive?

Hold on, go back, Mayor. Yes, sir. So once we have a contract, it doesn't mean we're going to do the work. I think we would want to do the work in the wintertime when the pool's closed, right? That'll be ideal.

Correct. Correct. Right now we're in pool season. This work will start after October and it needs to be completed by February.

I think, Commissioner Kaye, I understand your question as to the timing. I think what I'm understanding staff to say is when they go to the street for a bid, they want all the monies available so they can get the contract, and the contract encumbers the dollars.

And the pricing.

Whether the work is done before October 1 or not, there's a contract that they want to make sure is backed up by the full amount of the actual project costs.

Am I characterizing your concern correctly?

Okay. Okay.

And we graphed the pricing that we have now.

Correct. So you take advantage of the, you lock in the pricing that we have available to us now.

Okay. Okay. What is safety action plan?

$59,600. What is that? The safety action plan.

The safety action plan was approved last year and it's already underway. It's a grant that studies reducing fatalities. So they are going throughout the entire city. They're looking at traffic data, different analysis on fatalities and accidents. And so they'll come back with recommendations for projects in the future for implementation. Right now it's just the study part that's taking place. The study will carry over. It's already underway. It'll carry over into next year. They'll recommend things like traffic calming and other crosswalks, fixing curves, lighting, different types of repairs. Might even recommend drainage projects if water's causing an accident.

But most of that was offset by the grant?

Yes.

The only thing we're doing is we're pushing our contribution into fiscal year 26, so it's just the $59,600. The rest is funded, right? Yes. So we're just bringing that $59,600 forward into $25,000 and kicking out the cost of that plan for that amount into $26,000.

How much was the grant, remember?

Two something.

$238,400.

Yeah.

How long has that been going on for?

Very brief, we initiated that one probably in April, February, April is when we started the notice to proceed, March, the notice to proceed was in March.

And quick question, kind of like what we're doing with the master plan for the parks, these people doing the study, I don't know, is there an opportunity that they can meet with us? Because if anybody knows about areas that need addressing, I mean, it's us, because we get, I mean, I get emails constantly about traffic calming, everything you just said. I think it would be a good idea to meet with them and give them a list of, look, these are all the areas that we've gotten residents to, you know... You can certainly meet with Alex or... That's part of the scope.

No, no, it's part of the scope. Part of the scope that we're paying them for is to meet with you and different groups in the community as well. Okay, excellent. Yes. But they've just started the study part of it.

Okay, all right, thanks. 10 to six. So any further questions about projects to be funded and projects that are gonna receive the benefit of the allocation? Okay, any objection giving staff direction to move forward as proposed? Yes, ma'am, you're recognized.

I see that we're taking $100,000 out of art and sculpture installations.

So, it's not gonna be the full amount, the manager said. There'll be some amount less than 100,000, because I do believe there's one sculpture installation that we need to complete.

Yeah, we probably have, Mayor, to the tune of about $15,000 on that one, but we are tapping, we have about $900,000 in the Art and Public Places Trust Fund.

How are we replacing that money, because... we're taking from Art in Public Places to do?

This is separate funds. This is not the money that we've collected out of Art in Public Places. This is the money that we have reallocated probably at least two or three years now, about $100,000 a year to facilitate installations at the garden. We only have general fund general out of the general fund. So this we're basically clawing back about a hundred eighty five thousand dollars Plus or minus to reallocate it into other projects Okay, and do does anybody know how much money we have in that fund the trust fund has about nine hundred thousand dollars so we would appropriate one is it just one is a combination of private dollars and

the dollars that have been paid by developers that have to satisfy the, yeah.

But none of what we are, I think to your question, none of what we are proposing to claw back is money that was paid by a third party. It's just the portions of our allocation for installations of the garden that are not needed, okay? Does that clarify your question? It does, thank you.

I'd like to have an offline conversation. I'm saying this because I know I will forget. I want us to have an offline conversation about the Art in Public Places money that is open and available to us as a city that is not privately being used on like let's say the Avalon Bay project because I listened in on a part of the Art in Public Places meeting and now that we have a stellar, why does this keep turning off? Staff controls it. Yeah right, it's off. Now that we have a stellar team, I mean literally we have like the equivalent of Olympians on our Art in Public Places committee.

Thank you Mr. Manager.

Yeah, no, no, no. It's super impressive. So now that we have that, I think we should, if we have unencumbered monies that we can work with, we need to talk to them about it so that we can see what we want to do because having it sitting there and then loving and languishing isn't doing any of us any good.

Yeah, and the fund that we're talking about is an impact fund, right, so.

You wanna share that conversation? We're getting to the table, so you wanna share the conversation, since you're now excited about talking to us?

I'm super excited.

No, it's a good group. It's the Frost, it's PAM, it's every major institution.

I mean, it's out of control.

Okay, thank you. Good job, Mr. Manager.

I mean, good job, and good job to you for rattling those things off that day. I think you just rattled things off, and then somebody really took it seriously.

That's why I'm saying good job, Mr. Manager.

We just followed the ordinance. No, to your point, and we were sharing the link, obviously because that was the first meeting of that group. So obviously the possibilities of staying within the scope so we don't burn out that group. about leveraging that, which was the intent of the legislation.

So you have a volunteer from the commission to help with those conversations. We've given you direction without objection to proceed. Can we close out this part of our meeting? No offense, just trying to, we have a week, because we have a priorities meeting still.

We appreciate, obviously we understand.

Are we going to talk about 26 today?

Yeah, yeah. I'm just saying appreciate the ability to. Terrible job chairing today. repurpose funds and continue things that we that we intended to do early on and So yeah mayor FY 26 obviously it's a work in progress. We begin to put some things in that orange column and but we're going to continue to work on that. This is to, you know, other ideas, priorities, things that maybe we're not addressing, haven't addressed, and then we'll continue to do work. We're going to have some challenges that relates to how to fund things, and we'll also come up with some funding ideas potentially on where we're at. So the orange column is for feedback, and certainly today is not the last day, but it's a collective approach to getting some feedback from an FY26 standpoint.

Okay, anybody want to go down the list? Anything in traffic calming? Only $100,000. Skip that.

Yeah, shouldn't we only talk about the things that

So the next, yeah, so we have $100,000 in miscellaneous transportation and traffic calming. I think we should leave that alone. Roadway and drainage improvements. There are two projects proposed for 26, the miscellaneous line item, and then the stormwater management master plan at $278,000. Is that something we have to update annually or statutorily mandated? Why are we spending money on seven?

So it hasn't been updated since 2012. It should be done every five years or so, and it does help on the community rating system, and it helps to inform our drainage programs.

The drainage system for the public is basically a way for us to reduce our insurance exposure with respect to flooding. So definitely probably a good investment, if not for the city, for the benefit of our taxpayers. So we'll get a rate reduction if it shows positive results. Is everybody okay with that subcategory? Okay.

Okay.

Road infrastructure. We've got sidewalk repairs totaling $50,000 in FY26. Sorry, Mary, can you refresh me where you're looking at it?

Because I'm not seeing it.

We're looking at the big sheet again that's got all requests for capital improvements program, and we're looking at column proposed FY26, which is the fifth column, project description source, adopted 25, estimated 25. Online item? We are on line items 10 and 11. Okay.

Commissioner, it's the orange column all the way down. That's FY26. Got it.

Thank you. No problem.

So for line item 10, the city sidewalks, last year the board adopted a program that would repair all the city sidewalks with the 150. However, and I'm still analyzing this one. I need a little bit more time. The implementation was not done exactly as requested. And the repairs focused on a larger repair that cost more. So we're analyzing what the shortfall is going to be. In other words, they replaced entire segments, flags of sidewalks, as opposed to patching, repair, saw cutting. So we're doing an analysis of what remains. It's going to be probably a little bit over the $50,000 you see there. But yeah, we'll have to come back to you on that one. OK. The streets has very well done. The number that we're projecting for 26 is if you do that for the next five years, you will have completed all the streets in the original assessment that Kimberly Horn did. We'll have to adjust it for streets to deteriorate during that time, but to keep it simple, that amount does all the streets in the program in the next five years.

When you say that, that's 783 and then the 268 thereafter?

The 70... 783 on 811 for 26. Those other numbers, what do those other numbers equal? That should equal the same. 268 is the... It should be in the ballpark of the 768. Does that mean it? It's a little bit of everything. It's simple fixes, minor repairs, resurfacing, and major repairs. Major repairs is the smallest amount, luckily for us. But yeah, it's this...

I'm sorry, we did a citywide assessment on all our roads.

My apologies. I'm sorry, I'm not... 783 they do I'm sorry this so this presentation again. It's just a little bit confusing so because it's Project 11 is three funding sources. It looks like Okay, so you've met out the unit out the seven five thousand dollars from sidewalk repairs in the out years. It's it's 783, okay Understood, okay.

Yeah, that's just 783 in a different format. I

So these three funding sources all total 783 in these out years. Here we're showing it only being paid, why are we only paying it out of the CIP in 26? Yeah.

We have to wait to replenish those funds. A lot of our funds, we've been doing a lot of projects, so we've used a lot of the funding from all of those funds.

I'm sorry, so local option gas tax, those are recurring, so it's PTP, so aren't there recurring sources? Are they forward committed somehow?

We've tapped into all of them, and we're waiting to replenish it, and next year we can tap into them again.

Okay, but... I don't understand that explanation because each one of those sources, we get a fresh allocation of dollars every year.

And we've encumbered this year. We forward committed $26? 100%.

How have we done that?

We just, in anticipation of the projects that are coming, we are keeping the fund positive, in other words.

Okay.

I know off the top of my head, but one of the things was when we were doing resurfacing, we were probably at a 200, 400K.

And obviously we... Well, one of the shortfalls is definitely the fact that we didn't apply for the two transportation grants two years in a row under the prior CIP manager. So I'm sure that cut into that fund. So let's just be direct about it, right? Okay. So that's the short... I just want to know what the shortfall is. for this funding year, just so it's clear. I mean, we don't need to keep it a secret. We didn't apply for a grant two years in a row, and it basically doubled the cost of our free ride service. So that on us, we'll get it fixed.

To the public works director. I think I had the email the other day Miller's Miller is is under the county's jurisdiction for all repairs the section that you had talked about a while back That's like some small potholes like the surface Yeah

We've reached out for the follow-up. That section's under the county.

So it's a matter of the county coming in and doing it?

Yes.

Okay. So when we do the crosswalk and all that, we're depending on the county to do the street?

I'll have a conversation with them. No, maybe we can try to do an MOU with them for us to do it. I don't know.

I'll have to check. Yeah, if not, we're going to be sitting, like the mayor said, waiting for the county. No, no.

Trust me, I know. I don't like waiting. I don't like waiting either.

Commissioner, by the way, I know our county commissioner has money allocated for potholes and stuff like that. So if you bring it up to their attention through their team, they put it on the list and they should take care of it as well.

Thank you. Okay. So any questions I got? We're good? Let's move on to parks. Questions on any of the parkland items? On 15, I just want to confirm my understanding, that's to repair the walking path, we say trail? The road rise track?

Not to repair, to replace with new.

To replace, so, okay.

The entire trail.

Okay.

That's that soft bouncing material? Yes, sir. And to do it all new? Correct. What was the lifespan of that, curious?

10 years, right now we're going on year 13, 14, if I'm not mistaken.

Okay, thank you.

No problem. Quick question. On 18, I was unaware, are we repairing the shelters or adding new shelters to Dante Passell, or there's a design project?

Yes, this is for the design. The intent is to replace the shelters in FY27, but for FY26 purposes, strictly design, we want to expand the floor plan on those shelters. Also, increase the storage capacity on the shelters, as well as improve the accessibility to and from the shelter. Right now, there are no sidewalks that lead up to it, so accessibility is also part of the improvement process. As well as side amenities, typical picnic tables, barbecue grills, et cetera.