Public Works Committee - Regular Meeting

All right. Good morning. Welcome to the Stomach County Council Public Infrastructure and Conservation Committee for Tuesday, April 7, at ten a. M. We are meeting here in the Jackson Boardroom and remotely. Before we, do our public comment, I do want to read our script. We will take public comment beginning with in person and then remotely. In Zoom, click on the hand icon to raise your hand. If calling by phone, press 9 to raise your hand. When called upon, press 6 to unmute. Each speaker will have three minutes to speak. And please start your comment with your name and city of residence. And with that, we'll go ahead and do roll call.

Committee chair Lo?

Present.

Vice chair Don? Here. Committee member Nearing? Here. Committee member Mead? Here. Member Peterson? I'm here. Chair, there are five members present.

Great. Next on the agenda is public comment. Anybody in person wishing to do public comment today? Don't all rush at once. All right. Anybody online with their hand raised?

No hands are raised.

Okay. We'll go ahead and close public comment and move to our action items today. First on the agenda is motion 20 six-one 140.

Good morning, committee chair Lowen council members. For the record, Deb Eveson Bell, council staff. And with the chair's permission, I would like to give one staff report for the first three proposed motions.

That's fine.

Thank you. Okay. So, motion twenty six-one hundred forty is for change order number three. Motion 20 six-one 141 is for change order number four. And motion 26 dash one four six is for change order five.

All three of these change orders are for the progressive design build agreement, PDB zero one Dash23, with Cornerstone General Contractors for the design and construction of a new Arlington operation center. This project was not bid but selected through RFQ RFP process and therefore requires council approval for any contract amendments above a $100,000 or 20% of the contract value, whichever is less. Public Works has approved two change orders totaling $95,895.24, which are within the public work director's authority for approval. At this time, additional change orders are needed that are above the public works director's authority and require council consideration. Change order number three, it was discovered during construction that additional rock fill was needed for both the hoop buildings so the interior floor drains could meet the 1% slope for drainage.

This total request is for $41,960.01. Change order number four is for additional conference room streaming AV equipment that is needed for a total request of a 129,507 thousand dollars and 54¢. And change order number five is for Jersey barriers that are needed along the south property line above the sloping wall as protection against heavy duty traffic on the neighboring property for a total request of $57,004.68. These three change orders excuse me. One second.

These three change orders bring the total contract amount to new not to exceed amount $30,962,313.47. This project is fully funded and does not include any rogue funds. The requested actions for council to move the three motions to GLS on April 15 for consideration. And this concludes my staff report. I'm available for any questions along with public work staff.

Any questions on items one, two, or three?

Yes.

Councilmember Dunn.

Thank you. So this is one of our first progressive design builds. Mhmm. I guess I'm just curious if the process is working. So maybe in time or after this contract to make sure that having the motions come back to council isn't causing any necessary delays that's costing more money in the long run. So if maybe at the end of it or at some point, if we can, kinda do a review and see if the process for, this amount to come back to council and then if it's if it's working to have these, proposals or motion for change orders come back to council if it's working. So if we can get that from the department, that would be great to hear.

Yes. Is there a specific time, like, six months, a year, during construction, or do you want it after construction?

I guess, like, if it's delaying things, we should know sooner than later. But for me, I don't have a hard timeline. It looks like we're hearing from Kelly in a second. I I wouldn't hold these motions. I'm fully supportive of the change orders. So not looking for something before we consider these, but, yeah, input would be appreciated.

Well, good morning, counsel. Kelly Steiner, public works director for Snowbirds County. Great question. And I think as a county, that's one we should be asking ourselves as well. So we'll work with facilities and the finance office to come back with a report that illustrates what worked well, what we learned because there's been a lot of learning going on and what we might do differently in the future if we approach this again.

I will tell you that overall, just a sort of off the cuff responses, I think it has been really great. It has not delayed any of the processes that we've had. I think it's actually protecting the county in certain ways fiscally, which is incredibly important. And I think it's been working very efficiently. So I think we're, at this point, pleased with the process. But I think memorializing that in the pros and cons and things we can learn would be an excellent thing for the county to do.

And then I know so I'm a board member on community transit, and we're using a similar process for one of their builds. Having that information and sharing it with others will be helpful. Thank you.

All right. Any other comments or questions from council members on these three items? All right. We'll go ahead and move items one, two and three to GLS on April 15, excuse yes, for GLS on April 15 for consent unless there's objection. Hearing none, we'll move that to consent and move to motion twenty six-one hundred forty two.

Thank you. Proposed motion twenty six-one hundred forty two is for appeal of excuse me, is for approval of a professional services agreement with Rhythm Engineering LLC to provide traffic data collection equipment and support services. This is for the measurement of traffic and pedestrian traffic volumes. The current equipment is in need of repairs, the manufacturer is no longer available. Four firms responded to RFP 25Dash0416RBDashS, and Rhythm Engineering LLC was selected through the established federal, state, and county policies and practices.

The total cost is for $187,750.60. And this is for technology services, equipment, and support for public works and are paid out of the road fund. The requested actions for council to move the motion to GLS on April 15 for consideration. And this concludes my staff report. I'm available for any questions.

Are any comments or questions from council members? All right. Hearing none, we'll go ahead and move this to consent on April 15 unless there's objection. Hearing none, we'll move that to consent on April 15 and move to motion 20 six-one 151.

Thank you. Proposed motion 20 six-one 151 is to extend the time for Wave Division one LLC doing business as a Staunton Broadband to accept the previously proposed nonexclusive cable franchise, which was ordinance 25 dash zero seven three. The ninety day deadline was expired on 03/04/2026. And while the paperwork associated with the ordinance was completed on time, due to a miscommunication, Wave neglected to pay the ordinance filing fee until March 24. The motion extends the time for acceptance and allows the franchise agreement to take effect.

Public works has no issues with this request. The requested actions for council to move the motion to GLS on April 15 for consideration. This concludes my staff report. I'm available for any questions

along with public How much

are questions from council members? All right. We'll go ahead and move this to consent on April 15 unless there's objection. Hearing none, we'll move that to consent and move to motion 20 six-one 148.

Good morning, counsel. For the record, Debbie Mock, counsel staff. Proposed motion 26 dash one four eight would authorize the county executive to sign phase one of the 2026 through 2028 facilities on call consultant services master agreements under RFQ 20 five-four 66 RB as well as task assignments issued under the master agreements. Phase one includes master agreements for 11 disciplines, including architectural services, building envelope specialist, civil engineering, commissioning, electrical engineering, fire protection, life safety, hazardous materials testing, materials testing and inspections, roofing, waterproofing, structural engineering, and survey. There are 22 consultant agreements for a combined umbrella amount of $15,750,000 plus applicable sales tax as outlined in Exhibit A.

This amount provides flexibility for use of the on call agreements by other county departments as well. The agreements are effective upon execution through 04/05/2028. The department has requested expedited processing as the current on call master agreements have expired. Requested action today is for council to move to GLS on April 8 for consideration.

Alright. Any comments or questions from council members? Alright. We'll go ahead and move this to consent on April 8 unless there's objection. Hearing none, we'll move that to consent on April 8 and move to our last, motion, motion 20 six-one 143.

Proposed motion 20 six-one 143 would approve and authorize the county executive to execute change order number two to Bid PW24DashO427SB with V and R Roofing for roof repairs at the Denny Juvenile Justice Center. The scope of work includes additional removal and installation of new installation as well as replacement of an additional 600 square feet of roofing system. The change order adds $72,696.39 to the contract and extensions extends the completion time by four and a half months. The new total for the contract is $550,643.92. Council approval is required due to the total amount of the change orders for this project.

The requested action today is for council to move to GLS on April 15 for consideration.

Any comments or questions from council members? Hearing and seeing none, we'll go ahead and move this to consent on April 15 unless there's objection. Hearing none, we'll go ahead and move that to consent on April 15. That brings us to the conclusion of our meeting today. We are in recess until our Planning and Community Development Committee meeting at eleven. Thank you.