Town Council - Regular Meeting

[music] [music] [music] Good evening and welcome to the Smyrna Town Council meeting for February. I will um call our meeting to order. And tonight I'm going to ask uh Tim York, our Smyrna Police Department chaplain, to do our prayer. And our pledge is going to be done by our assistant town manager, Todd Spearman. If you'll stand with me. Let's pray. Father, we're thankful for this day. We're thankful for a good place to live. Thank you, Father, that you have brought us through some tough days with storms. Thank you for protecting all those who served our community during those days. We pray that you will bless the council tonight with wisdom. Give them leadership as they lead our city. We pray for our residents. We pray for those who serve the city that you'll give them blessing and protection. We ask all this in your name. We pray. Amen.

Amen. Aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thanks, Tim and Todd. Miss Amber, if you will do roll call, please. [clears throat] Councilman Dempsey, present. Councilwoman Peoples, here. Councilman Cole, yes, ma'am. Councilman Short, here. Councilman Sullivan, here. Vice Mayor Atkins here. Mayor Reed

here. Okay, we will move on to approval or corrections of the minutes. um January 13, 2026 regular meeting, the January 29th, 2026 quarterly joint meeting of the planning commission and town council, and the January 29th, 2026 workshop meeting of the town council. Jeff, are these in order? Unless the council has any additions you'd like to make, council, any additions or corrections? Seeing none, do I have a motion to approve? Move to approve. Have a motion to approve. Do we have a second? Second motion and a second. Any discussion? All in favor say I.

Any opposed? Minutes pass. We'll now move on to item four, which is awards and recognitions. Amber, Dave, any tonight?

Nope. Okay. Then we'll move on to item five is our consent agenda. And consent agenda items are those items determined by the town manager to be routine matters and not necessarily needing individual discussion. Um, I do like to read these so that um, those here in the audience as well as those at home know exactly what we're voting on. So, our first item is approval of the terms of an authorization for the mayor to execute a contract with Gory Reagan for a three-year agreement to use the attendance on demand system and to lease time clocks for employee time management. Item B is approval of the terms of and authorization for the mayor to execute an agreement with maintain X for a work order software for the public works department. Item C is approval of the terms of an authorization for the mayor to execute an application with the Army Corps of Engineers for the use of Jefferson Pike for boat day on June on June 6, 2026. Item D is approval of the terms of and authorization for the mayor to execute the first amended lease agreement for the senior activity center. Item E is approval of the terms of and authorization for the mayor to execute a contract extension with Benchmark LLC for locating service for gas, water, and sewer. Item F is approval of the terms of an authorization for the mayor to execute an agreement with Arya filter filtra system support relative to the 247 technical phone support for water treatment plant. Item G is approval of the terms of an authorization for the mayor to execute an agreement with Staroint Imaging Services to digitize the official records of the town clerk, court clerk, and human resources department. Item H is approval of the terms of an authorization for the mayor to execute an agreement with MCCI for Laserfish Enterprise Content Management Software for the town clerk, court clerk, and human resources department's records. Um, do I have a

motion for the consent agenda? Move to approve the consent agenda. Motion. Do we have a second? Second. Motion a second. Any discussion? All in favor say I. I. Any opposed? Consent agenda passes. We'll now move on to old business. Tonight we have Oh my gosh. One, two, three, four, five, six, seven, eight, n, 10 public hearings. Way to be on top of it, Mark. Um, so our first item uh that is a public hearing is consideration of an ordinance relative to a budget amendment for fiscal year 2026. Sierra,

good evening, mayor and council. These are our midyear budget amendments. The bulk of these amendments are funding the purchase of police vehicles and the completion of an FY25 fiber network expansion project. These increases in expenses are offset by expected increase in um revenue with bank interest earned and then expected decrease in expenses with retirement matching. Um questions for Sierra on this? We've talked about this quite a bit. Seeing none, we'll go to the public to see if there's anyone here to speak for or against these budget amendments. Seeing no one, we'll close public hearing. Go to council for a motion. So move. A motion. Do we have a second?

Second. Motion and a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. We'll move on to um item B. It is a consideration of an ordinance amending the Smyrna Municipal Code Title 5 Chapter 2 relative to the privilege and business taxes. Hey Ben. Hello. Good evening. Uh again, this is an ordinance that would allow Treasury to assess a late penalty for delinquent privilege uh taxes, business taxes, which we have not been able to do so prior to.

Ben had given us a little presentation on this at our workshop. Are there any questions for him before we go to the public? Seeing none, then we'll go to the public to see if there's anyone here to speak for or against the privilege and business taxes. Okay, seeing no one, we'll close public hearing. Go to council for a motion. Make a motion. Do we have Do we have a second? Second. Motion and a second. Any discussion? All in favor say I. I.

Any opposed? Motion passes. Item C is consideration of an ordinance amending the 2025 2026 fiscal year fee schedule to add a late penalty for delinquent business privilege taxes. Ben, again, this is a counterpart to the previous one. Uh, this will actually implement a uh implement the tax for this fiscal year that was approved in the previous ordinance.

Questions for Ben on adding this to the uh fee schedule? Since there are no questions for Ben, I'll go to the public to see if there's anyone here to speak for or against. Seeing no one, we'll go to council for a motion. Have a motion. Do we have a second? Second. Motion and a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. We'll now move on to item D, which is consideration of resolution relative to a plan of services for property located on tax map 35, parcel, part of parcel 81.04. Hey Kevin.

Yes, mayor and councel. This is the plan of services that would put in writing the services that the town would be providing uh to the property. That is your next item on your agenda if you choose to annex it um on Florence Road there. Um the town would be providing all services to this property. The planning commission held a public hearing, reviewed the plan of services and did recommend approval and staff would also recommend approval. Questions for Kevin on the plan of services for this project. [snorts] Seeing no questions for Kevin, we'll go to the public to see if there's anyone here to speak for or against this item. Seeing no one, we'll close public hearing. Go to council for a motion.

Move to approve. Have a motion. Do we have a second? Second motion and a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. Item E is also a public hearing. It's a consideration of an ordinance relative to the annexation and PID zoning of property on tax map 35, part of parcel 81.04. It's requested by Sunny Patel containing 3.54 acres and the property is located at 8216 Florence Road. Kevin.

Yeah, this is uh property educated on on Florence Roads directly across from Lisa Lane, which is a road across the street there. Lage plan would support medium density single family in this area. Surrounding zoning is C2 in town and RM in Rutherford County. Now, there is an existing single family house on this property. Uh this proposed P would allow for 35,400 ft of conventional self storage and covered outdoor storage in nine buildings. Uh the existing house on the property would be converted to an office for that business as well as some additional rental spaces in that building. Uh four of the buildings uh would be conventional self storage. Five would be covered storage for boats and RVs and things of that nature. Property is bordered on the west and north by the US Army Corps of Engineer property and a vacant privately owned wooded track to the east. Uh as a part of the review, the planning commission did require that the developer preserve 20 ft of the existing vegetation along that eastern property line were feasible. At any location where it's not feasible or it doesn't exist, a type D buffer would be required to be constructed. Um the access to the development would be through the C2 zoned area which is developed with a convenience store and gas station and other businesses that is part of this same tract of land. It's only that portion was annexed at the time. Uh the majority of this track does lie within the 500year flood plan, but this adds no additional regulatory requirements for the development of this property. Uh the plan commission did review this, did recommend approval. Staff would also recommend approval.

Questions for Kevin on the storage units for this property. I think we discussed this at the work session about um dedicated access to that site, but it's the same property owner, correct? That owns both of them. It's all the same property. But if it was ever, I guess sold off, there'd have to be a dedicated uh u access to it. Yeah. If there if this were ever to create they were ever to sell this the stores business separate from the from there there would have to be easements created and and dedicated access would have to happen at that time before we could reh approve that plot. But in that is that core property there on the front. Yes.

Okay. Yes. It's the west and the north is all core property. Okay. But between the this parcel and Florence Road is is core property. That's correct. The triangle there. That's correct. Okay. So, I wasn't my concern or something that was asked at the last meeting related to this wasn't so much a dedicated entrance, but whether or not that um turn was so sharp that it would cause problems for the larger vehicles getting into that site. And I think someone was asked as asked if it could be looked at if if that's going to be me. I don't like it at all.

Okay. I mean, you know, part of the problem there is you look at the main entrance to the store right there and it's immediately adjacent to the entrance way into the u um storage area and it just look like it's, you know, would create a [clears throat] uncomfortable throat to drive through. Yeah, I know that they did fire department did require an auto turn and they did they did show submit that that the fire department could make that turn and traverse the site if need be. Um they actually widened some of those drive aisles through the site to make sure that could happen because the original plan it was a real concern. Um certainly obviously we'll have a public hear and the the applicant they're here can maybe answer some of those questions for you. But if you moved it on down, you're going to take the parking and would that still allow for the parking that would be required for the businesses that are behind

if they would have to we would have to relocate it or something. They because that's all the parking that's there is required to meet the requirements. So yeah, they would have to relocate the parking if if that happens. But if you were to take the entrance way to the to the that's designed right there and just move it down there, those would become parking places. You you could certainly Yeah. Could of course. And then you're still driving on in through the parking lot. I mean, it's kind of you're going to have one half dozen of another.

Yeah. When we talked about it in planning, one of the conversations was just that moving it down. But if you do that now, you have [clears throat] a big portion of this is RV parking. That's a lot of this. So, let's say you've got a truck and a trailer coming through this parking lot. If you move the entrance further into the parking lot, you're going to have a truck and a trailer driving through the middle of a parking lot where you have people potentially crossing the parking lot. At this way, it keeps them out of the parking lot. They're making their turn before they get to the parking lot where the people would be. And if the fire truck can make it, we assume those trucks and trailers won't have a problem. And honestly, if they do, it's really the applicant's problem because that's the primary function of his business. If they can't make it, that's going to be his problem to fix. Anyway,

other questions, right? Um, that doesn't make me feel any better. Are are you going to pull your truck and trailer over there? Uh, I might your and then move it. Okay. Keep it there. We go twice a year if you want to go with us. Other other questions for Kevin? Okay. This is a public hearing. So if there's anyone here to speak for or against this item seeing no one, we'll close public hearing. Go to council for a motion. I'll move to approve. A motion to approve. Do we have a second? I'll second. Motion and a second. Discussion. All in favor say I. I. Opposed?

Yes. Yes. Okay. We'll move on to item F, which is consideration of a resolution in memorandum of ordinance 26-7 relative to annexation and P zoning of property located on property on tax map 35, part of parcel 81.04. Do I have a motion? So move. Do I have a second? Second. Any discussion? All in favor say I. I.

Any opposed? Motion passes. Our next public hearing is consideration of an ordinance relative to the amendment of the existing PRD of property located on tax map 55, partial 31.00 owned by Charter Commercial LLC, containing 25 acres. This request is from M2 Group on behalf of the property owners and is located at the end of Antique Avenue. Kevin,

yes, this is a a portion of property of a PRD known as Derby Run. This portion abuts Antique Avenue which is an existing county road. Lanny's plan would support medium density single family residential in this area. Shining zoning is the Aton and Cedar Hills PRDS in town uh as well as the rest of the Derby Run PRD and then um RM and Rufrey County. The existing PRD for Derby Run was approved in August of 2019 for up to 204 single family homes on 68.66 acres. PRD was amended in July of 2020 to reduce the number of lots to 200 102 amend the road layout. Uh this the original PRD did require the houses to be at least 1,600 square ft be constructed of brick stone and fiber cement siding. Um the amended PRD does uh provide for 29.35 acres of total open space with 4.75 acres of improved open space. Um the requested amendment would add four houses. So there would go up to 206 from 202. These four lots would be accessed via an extension of Antique Avenue and the lots would range in size from 610 of an acre to 1.85 acres. The total open space remaining would be 21.2 acres and again still having the 4.75 acres of improved open space. Uh this is in excess of the requirements of the of the zoning ordinance. A 20ft buffer is shown for the property boundaries which do abut the the county zoned um RM which is consistent with our our new PRD requirements. Um the planning commission uh did review this did recommend approval. Staff would also recommend approval and

um we had quite a bit of discussion on this one. Um, we had quite a bit of discussion of um, changing of PRDS and uh, but are there any questions for Kevin on this?

Just got a comment that that was my question. We initially approved a PRD with X number of green space and X number of density. And now to get these four lots in, even though they are bigger lots, which I appreciate, we're taking 8.15 acres away from the green space and basically increasing the density by passing an amendment of an approval that really approved a certain amount of density and a certain amount of green space. So my my biggest thing is you know I don't want to set a precedence

and we had that discussion. I mean I think all of us agree but I think we also like the size of the lots too. So um but okay this is any other question [clears throat] on the map or map number three in our file there between Seab Biscuit Court and this development there is an odd drawing there and I just don't know what that is talking about the curve linear kind of line through there. Yeah, looks like a highway with a curve in it. That's a stream. That's that's a that's an identified the hydraologic study had identified a stream on that area. So that's what So that's that's the stream area and and a buffer on either side of it.

Other questions? And one of the other maps shows a 30 foot buffer on both sides of that stream. Other questions? Okay, this also is a public hearing. So, is there anyone here to speak for or against this item? Seeing no one, we'll close public hearing. Go to council for a motion. They're abstaining from this one. Okay. Do I have motion to approve? A motion to approve. Do we have a second? Second. Motion a second. Any discussion? All in favor say I. I. Any opposed? Wait, are you the I? Yes or the no.

Yes, I. Yes, I. Okay, got it. He was a little boy. [laughter] Mr. Slow. I was going to see who else made the eyes. Yeah. So, you're going you're going to hear my bed. Gotcha. Gotcha. Slow or she Well, okay. What about this? Call that too. You're going to slow down this much each month. [laughter] Any opposed? Motion passes. Too much wet paint.

That's right. Right. Okay. Item H. U This again is a public hearing. It's a consideration of an ordinance amending the text of the Smyrna Municipal Zoning Ordinance, Article 4, Section 4.010.4 A, Article 5, Section 5.052.2 and 5.05 52.7 and adding article 7 section 7.061.2. 21 regarding climate controlled storage facility requirements in the C2 and C5 districts. Kevin,

this is a text or text amendments to the zoning ordinance. Uh these are things that were discussed at the the joint council and planning commission meetings. Um and this was have the effect of adding climate storage as a use allowed via special exception review by the board of zoning appeals in the C2 and C5 districts. Um and so uh basically the amend it's article 5 is to allow them as a special exception review as I stated article 7 those uh 7.06121 would add be added to the ordinance would establish the conditions and an application would have to meet as a part of the review by the board of zoning appeals and article 4 would be amended just to create a parking requirement for this type of development. The planning commission did review this did recommend approval and staff would also recommend approval. questions for Kevin on this one. Okay, this is a public hearing, so we'll see if there's anyone here to speak for or against the items regarding controlled storage facilities. Seeing no one, we'll close public hearing. Go to council for a motion to approve.

Have a motion. Do we have a second? Second. Motion and a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. Item I is a public hearing. It's a consideration of an ordinance amending the text to the Smrna Municipal Zoning Ordinance Article 2, section 2.020 regarding solid waste services.

Yeah, this is a text amendment. This is one that was not discussed at the joint meetings, but was brought forward by staff. Um there was and it was really to address an issue the zoning ordinance really didn't address at all. So, we wanted to make sure it was addressed. um solid waste services such as storage of rolloff dumpsters or someone running a a trash hauling business are not really addressed in the ordinance and so we had a business that was recently opened on a C2 zone lot had no approvals from anyone but did did open up and so uh really didn't believe that district was really an appropriate location for that type of use but again was without it being addressed in the ordinance we we it was hard to difficult to provide any direction to that property owner that business owner And so um these amendments would define solid waste services, place them in the activity type of warehousing, goods transport and storage which would have the effect of allowing this use in the industrial districts as well as the the three industrial districts as well as the A1 district. Um do want to point out this is only the storage of trucks or containers or equipment used in that in that type of industry. It does not allow a landfill or other storage of trash as that use is already contemplated basically only in the uh heavy industrial district by board zone appeals review. So uh the planning commission did review this did recommend approval. Staff would also recommend approval.

Questions for Kevin on this one? Seeing no questions. Um I'll go to the public to see if anyone's here to speak for or against this item. Seeing no one, we'll close public hearing. Go to council for motion. So move. Do we have a second? Second. Motion and a second. Any discussion? All in favor say I. I.

Any opposed? Motion passes. Our next item is consideration of an ordinance amending the text of the Smyrna [clears throat] Municipal Zoning Ordinance Article 4 section 4.030.F regarding temporary use regulations for outdoor sales of food and retail merchandise. Kevin,

this is another uh a result of other more discussion at the joint meeting with the planning commission and council. Um and this would basically u is regarding transit vendors conducting sales within town. Um and so this would also help to kind of rectify some differences between the zoning ordinance and the municipal code with regards to transit vendors. Um and so this u this amendment would create a better definition of what if what of definition of merchandise to mean any consumer item. Uh as well as that it also does remove the stipulation that these vendors be reviewed by the board of zoning appeals. Um it also has has would remove or text has been added rather to the ordinance clarifying that any vendor shall obtain a transit vendor permit prior to conducting sales. So we it would mean any anybody would have to go to get a transit vendor permit prior to setting up for sale and a separate permit would be required to be obtained by the property owner from which sales are to be conducted by that vendor. Um the owners or the on-site employee may be cited for failure to comply with any zoning orders from munipal code requirements and in addition to the vendors the owners of the property would also be uh would be subject to enforcement as well. Uh it would not affect mobile food vendors such as food trucks or uh these have separate requirements and and or permitting requirements. Um nonprofit entities, events conducted on town owned property and private events with no sales to the general public are also would be exempt from these requirements. Um the planning [clears throat] commission did review these amendments, did recommend approval, and staff would also recommend approval. questions [clears throat] for Dave on the uh outside sales on the transient vendors. Okay, seeing no questions, I'll go to

the public to see if there's anyone here to speak for or against this item. Seeing no one, we'll close public hearing. Go to council for a motion. Move to approve. A motion. Do we have a second? Second. Motion and a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. Our last public hearing tonight is a consideration of an ordinance amending the text of the Smyrna municipal zoning ordinance article 2 section 2.020 and adding article 4 section 4.030.8 regarding yard sales. Kevin.

Yeah, this [clears throat] is something um that again was discussed at the joint meetings. Currently, our ordinance doesn't address shard sales in any way. And so, this would um try to again bring clarity to the ordinance. These amendments would create just a definition of exactly what we're talking about enforcing here with the what a yard sale is. Uh just in in writing and then also that uh specific provisions applicable to yard sales. Um this would provision would restrict them to four times per year per address. uh can't exceed three consecutive days or two consecutive weekends. We would not be requiring permits or anything of that nature. Uh this would just be uh enforcement. If if we had complaints or if we had observations of the coast department had observations that um there was a yard sale every weekend at a particular address multiple times and once they passed that fourth time um that they would would would be enforcement could be taken on them. Um the uh planning commission did review these did recommend approval. Uh did in the slide that's up there right now. We looked around to some of the surrounding communities, Murphy'sboro, Ruford County, Franklin, and Nolanville, kind of the closest communities to us that had rules for yard sales. U and this is consistent with what they require um four times per year. Some of them do have permitting systems and and have additional restrictions on hours and different things. We didn't get into all that. We are talking about four times per year. So, and again, planning commission did review this, did recommend approval, and so was staff.

Questions for Kevin on this? We had quite a bit of discussion on this one. So, um, is there anyone here in the public to speak for or against this item? Seeing no one, we'll go to council for a motion.

Mayor, I would like to make a comment. I think what we were trying to achieve was to the perpetual yard sale that just continues day in day in on the weekends. And it's almost like it's a business, but they're not going to get their brick and mortar and their license and everything. I don't think we're trying to impose any, you know, harm to people that's wanting to have yard sales. Well, another thing to that is a lot of times it's the neighbors of those individuals that are calling us and wanting us to try to help and we had nothing on the books to be able to help them. So, I can assure you we are not going to be the yard sale police going out every weekend trying to find yard sales. But if you're one of those that continues to have them over and over and over and your neighbors calling us, there's now something on the books so we can have some discussion. So, uh, so good point, Jerome. Um, okay. So, do I have a motion?

I'll make the motion. Do we have a second? Second. Motion in a second. Any discussion? All in favor say I. I. Any opposed? Motion passes.

You know, I want to say something else here real quick if I may. Um, I don't know whether it was Dave's idea or or or um Kevin's or yours whose idea it was to have the joint planning and council meetings, but um I think that they're very productive and and they they streamline our actions by quite a bit. I mean, just I think the last three items on here were were items that uh were uh conceived and discussed and and passed through the votes and and now going into effect immediately. And uh I just want to say thank you to whoever it was.

I think the other thing it does, it helps planning commission understand what our vision is as they're looking at projects that are coming in. So agree, I think it's well worth it. Okay, new business. Our first item of business under the planning commission [clears throat] report is consideration of an ordinance relative to the amendment of the existing PRD to PUD for property located on tax map 28 partials 44.07 44.26 and 44.32 owned by Vintage Harborbrook LLC Vintage Smyrna Block One Owner LLC investor Waldron Family Limited Partnership LLC containing 91.66 66 acres. The property the properties requested are located on Needm Drive, White Birch Avenue, and Old Nashville Highway. Kevin.

Yes, Mayor and Council. This is a request to amend the existing approved PRD for vintage um which phase one is is completed and they're getting started on phase two currently and there's two other phases to come. Um these are on um like I as stated earlier Old Nashville Highway north of Genie Lane also has frontage on Edom Drive, White Birch Avenue and Carriage House Drive. Um the land use plan for this area is the Samri character area which would support a combination of retail uses and services uh that kind of serve local and regional customers. Surrounding zoning is a mix of R4, R6, C2 and PRD in town and um R2 and agriculture. uh in Leverne. Uh the existing PRD for the vintage was approved in March 2021 uh for up to 1,283 multif family residential units in four phases. Uh the overall layout, architectural requirements, density, and proposed amenities are not being proposed for amendment. Um the requested amendments uh include the following. Allowing up to 10 uh office suites for each phase. uh the minimum building separation would be 20 instead of 30 uh 20 feet right instead of 30 feet. Each phase is responsible for the maintenance of the common areas and common space in lie of an owner's association and the common park would be owned and maintained by the town instead of being used and or sorry owned and maintained by all four phases uh in that with that association. Um the proposed non-residential uses within phase one will be located on each floor along um hallways that are largely residential. Um the initial submitt of that staff has some real concerns about um especially with some of the uses that were proposed. Uh that the list or the use listing has changed

quite a bit and has is much more restricted now. Um, also those hallways are uh only accessible by key card. So you have to actually live there or be the business owner in this case if this is approved uh to be able to access it. So any customers or people coming to these businesses would have to be allowed in by um again someone who lives there or the business owner. Um again that's and it's been li the use listing has been limited quite a bit so that the traffic from non-residents would be kept at a minimum. phases two, three, and four, which are the ones that are are still not built yet, they would be required to have those non-residential uses limited to to those common spaces like on a first floor where you have such uses as a mail room or a fitness facility or it's a clubhouse building or something of that nature. And so you wouldn't have them on sharing the hallways with residential uses in those phases. uh the list of uses I didn't show or just I highlighted there from the pages they are in the PUD book as well as the the floor plans for those existing buildings in phase two which are the two that have been developed to this point kind of show you where they would be located. Um the planning commission did review this proposed amendment did recommend approval. U there were a few conditions uh one that upgrades will need to be made to the existing office space and future office spaces to meet life safety standards. primarily uh life safety codes, fire codes, those type of things. Uh an occup occupancy inspection is required before renting out any units and prior to offices being occupied. And that's just just to confirm that those life safety codes are being met. Um number three, provide a written statement of approval from the state fire marshall's office for phase one as the buildings were originally reviewed and approved for residential occupancy only. Uh that that's certainly on its way. I've talked to them. They they're trying to obtain that. Just haven't received that yet from the fire marshall's office, but it's it's to be

submitted. And then number four is really just kind of anformational thing and and just to so everyone's clear, there's White Birch Avenue and Needam Drive have a tremendous amount of landscaping within the rideway. Uh that's part of the the development kind of the amenities to the development is the the landscape medians and that sort of thing. that was in the original PRD approval was to be maintained by the owners of the development meaning that association um as there's no longer going to be an association. Each individual property is going to be responsible for its own property. Um um so each individual property owner we're going to have to have a separate agreement because against within the rideway um the town's not going to do that maintenance. So, um, and so we got to work out exactly kind of a delineation of who responsibility and and where and which portion of each lot's going to be responsible for. So, that's still got to be worked out and it would be a separate agreements that would come back to the council for approval and um for the maintenance of those landscaping areas. So, um, and with those conditions, staff would recommend approval. Um, I know y'all talked quite a bit about this and I think it got deferred. Was it just once? So that there could be more discussion had um so that they could bring back exactly what planning was looking for. Uh Steve or Mark, anything you want to add to what Kevin has said? I think you covered it probably pretty well for whatever all the topics we discussed was primarily the usage and this kind of came to to birth because they didn't realize what they were doing in [snorts] some of their buildings was not approved. They had some flex space. They just started renting out to small business. So then when they realized they had made that mistake, they had to

come to us to to get approval for it. um small business uh kind of backdoor operations if you will, accountants, things like that that just need a little flex space for but not a lot of foot traffic. Not a lot of foot traffic and no [clears throat] parking lot work. I mean, you can't sell goods from the parking lot or whatever. It has to be all kept indoors. So, uh we talked about it at length in planning. Steve may you may have something you want to add to it as well.

Yeah, the u the main issues that I think were brought up was the access to the residential hallways. Uh once we confirm that that's all keycard access and that visitors to these businesses will have to be escorted, then it's not just the random public walking in a residential hallway. Um the second thing was there were a couple of uses that um we weren't real sure about. I think one of them was a nail salon or nail technician or something. those happen to be uh that happens to be one of the tenants that they already have and they've already been operating. They found out they were not correct. So when they found out that they were not really doing what we thought they were going to do, they stopped leasing. So they only have four of their six locations leased in that first building and that those other two have been sitting empty waiting for approval. So they didn't continue forward once they realized there was a mistake. Um, so they've done everything honestly in good faith to to remedy and fix it. I don't feel like they were trying to get away with something or get over on us or they just honestly just didn't realize that it wasn't covered.

We really narrowed those uses down. [clears throat] We weeded them way down. It was a much more liberal usage under the zoning and we made them come back with a list. We called that list. Staff got with them and called that list again. So we made it kind of uh almost tenant friendly type of stuff. So other questions or comments? Yeah, I had one question on the uh planning commission I guess condition number four. How many agreements with the town would we have to enter into to maintain the rightway uh landscaping?

Most likely I I mean there's four potentially four. I I most likely it's going to be you could really cover it with phase one and phase two because that's where most of that landscape areas are is along need which is between phase one and two and then white birch which is already built uh up as far as phase one and there's a piece of it to be built as part of phase two. There's not landscaping shown within carriage house drive. Um so it's really just that kind of those entry roads. So, most likely two, maybe three depending on how they want to divide it up amongst each each individual property. Is that a public ride away? Yes. Yeah.

Yes, it'll it's a public ride. We've done those a couple different places around town already. The one at top of my head is the on Kim Pilkerton there, kind of that roundabout area that's in between TCAD and and those apartments. That's actually we have an agreement with the owner of those apartments to maintain that landscape area within that roundabout. So, I have a couple of questions. Is that it? I'm sorry. Okay. On the separation going from 30 to 20. Why did that have to change?

And that that's still meeting the fire code requirements. It's these are all sprinkle buildings and everything. So, it's not an issue there. It just allows a little bit more flexibility in the placement of the buildings. Um, it's not something that we're as a staff have any issues with with doing making that change. They just asked after they developed this first phase that it decreased. Is that what happened? Or did you tell them that they they needed to? That's why I was That's they asked for that. That's something they submitted and asked for. It wasn't something we Okay. asked them to do. No.

Okay. And then you said that on number three, each phase is going to be responsible for its own common areas. Is that the landscaping you're talking about or is common areas somewhere else around the phases? Well, yeah. Each individual what you had originally was was the the large part, the multi-accre park that was going to be owned by the association.

There's going to be an property owners association like an HOA, but obviously just the four lot four phases. Uh potentially could have four different owners. And so there'll be an association to maintain that common area as well as those that rideway within those the or the landscaping within the public rideways. And now that is going to be something we it's going to be a town park. They're going to build it and and we're going to own it and maintain it long term. And so that association is not going to be in place anymore. So each individual phase is going to be responsible basically for its own phase as far as the amenities that are within that phase, any landscaping obviously all those kind of things like a typical setup really for an apartment complex. And then the association goes away. So that's really what that's that's just addressing needs. They're going to be responsible for the amenities on their own phase, but once that park is built, the town would take over the ownership and maintenance of it.

But the amenities that they're going to be responsible for, you're going to at least look at that agreement as well. Is that what I'm Well, I mean, that's be part of their development. They'll be building the the pools, the dog parks, whatever those amenities are with each phase. And so they'll it's going to be their ownership. They're going to own it. They're going to have to maintain it. as part of their but we're going to look at the contract because normally like you said there's an HOA to oversee this and they're not going to have one now. So are are you before they sign this or create their covenants. Are y'all looking at this to make sure you're comfortable with what they're going to be

overseeing? Yeah. Each each individual phase as they come in. Yeah. We're we're we're looking at all that all those amenities are they meet are they consistent what PRD required the FUD requires and that they'll be ownership will be responsible for long-term maintenance of those. Yeah. The assoc the association was primarily for that common area. Okay. It wasn't really for each individual phase was always going to be responsible for their own individual phase. It was really just that common area and then the the the landscaping within the rideways is really what the association was primarily for.

Okay, I understand that now. And with regards to phase one, um I know you explained that they had started leasing these out before they knew that that was not something they had permission to do, but now there are offices or office suites within the building. So are they on multiple floors? Is that And are they like between apartments or

Yeah, they're they're the floor plans. I think we included the floor plans. U they're basically on on individual floors. There's like one per floor I believe or something like that. They kind of vary in size from a couple hundred to some of them are maybe 300 350 square feet roughly. U they're kind of at corner like at at where the buildings turned and that sort of thing and those kind of things where they had some just some space that was um not big enough for an apartment unit but could be something that could be usable. And so I think they were originally planned and it's just kind of what when we were reviewing them when the codes department was reviewing and that sort of thing and probably the fire marshall too that these were going to be kind of u uh for the residents kind of as a they could could reserve kind of as a conference room or or a party room or something to have an extra space or maybe they wanted to work during COVID they wanted to have a space to work that's outside of their apartment or something like that and they've um then they kind of morphed to to these spaces that they're renting out. So, um,

on all the other phases, those those are going to be like on the first floor. Phase two that they're getting ready to build, it's going to be on there's going to be the area that's kind of the common area where the the mail room, the fitness facility, all those kind of things are. They're they're all grouped together in one area. Um, and so they'll be on the first floor, not not sharing hallways with residences and that sort of thing. And that's what would be required in three and four as well. And you said they have up to 10 of 10 of those on in the other phases, but on phase one, they don't have as many. Is that

right there? I think it's up to 10 is kind of the maximum. I don't think there's even I think there's only six ready in phase this phase two as well. There's not 10. I think this gives them a little flexibility, I guess, as because phase three and four is still really just in concept plan stage. They haven't done a a lot of design yet on those. Okay. Other [clears throat] questions? There are no other questions. Do we have a motion? I'll make a motion to approve. A motion. Do we have a second? Second. Motion and a second. Any other discussion? All in favor say I. I.

Any opposed? Motion passes. We'll move on to item two, which is consideration of an ordinance relative to the annexation and PRD zoning of property located on tax map 54, partials 20.00, 20.01, and 3.04 requested by Catalyst Design Group on behalf of the property owners containing 102 acres. The properties are located at 7025 Dell Thomas Road. Kevin, [clears throat]

excuse me. Yes. Uh these are on Del Thomas Road uh about 100 ft from the intersection with Rocky Fork Alville Road. Landish plan would support medium density single family in this area. Surrounding zoning is PRD which is the courtyards at Stewarts Creek PRD which is to the uh east of this site uh in town and in RM and Ru County. Uh the town would be providing all services to this area upon annexation except for water which would be provided by consolidated utility district. Uh the proposed PRD is for to the Yeah, there's the concept plan. Um it's for 162 single family lots and 40 town homes. So 202 total, which is about 1.98 dwellings per acre. Uh if the common open space of approximately 45 1.5 acres is removed from the calculation, it's about it's on 56 and a half acres. So it's about three 3.58 dwellings per acre. Annexation of this track would include the annexation of approximately 660 ft of the existing rightway of Rocky Forkville Road and approximately 450 ft of the rightway of Del Thomas Road. Um the proposed PRD would be accessed from Del Thomas Road with a connection to uh Dubois Avenue in the courtyards at Stewart Creek development to the east which would be required to be built before the 100th house could be built to provide a second entrance. Um there are significant upgrades required to provide sewer for this project. It would be required to be it has been shown uh to be extended from bankside along Rocky Fork Creek to the site. Uh the necessary off-site easements would be required to be attained and the line installed um before they could get any building permits. Uh this would all uh be completed by the developer. Uh an Arap will be required for each road, trail and utility crossing. There are some streams on the site. So there that's

what that's covers multiple locations on that. Um the improvements as recommended by the traffic study would be required to be completed by the developer. These improvements include a realignment of the intersection of Del Thomas Road and Rocky Forkville Road, widening Dell Thomas to create a left and right turn lane at the intersection and adding a left turn lane into Restoration Drive. A right turn deceleration lane is recommended from Rocky Fork Amville onto Del Thomas would involve widening the existing bridge. Uh that bridge is not proposed to be annexed. So that improvement would have to be overseen by Rutherford County. Um any rightway to make these improvements would be required to be obtained prior to the submitt of the preliminary plat. There's a couple adjoining property owners they would have to get a little bit of right away from in order to make those improvements. Um the PRD as proposed would meet the revised requirements in the zoning ordinance for PRDS including a 20 foot landscape buffer abuing RM zone properties. Uh there's more than the 12 required building elevations are shown. Um the lot size variation requirements are being met with regards to the different lot sizes and um they're meeting the open space requirements. Um we have we do as staff did have a concern regarding there's four lots shown at the entrance. uh which are separated from the rest of the neighborhood. Uh it does really don't make seem to make a lot of sense with the overall layout. They're proposing those to be um for model homes during the development, but obviously after completion those homes would be would be sold and and people will be living there and they're kind of separated from the rest of the neighborhood. We did recommend and would re still recommend relocating these lots within the neighborhood, creating some sort of amenity uh in that space instead. Um the planning commission did review this request did recommend approval

and that's all I got. Um couple of questions and and uh Kevin we had talked a little bit about this. Uh CUD in their letter in their will serve letter said that they would not be able to provide the fire flow for the main building. So will that building be sprinkled? I think that that was there was thought that that was going to require a 1500 gallons per minute fire flow and talking with the fire department I think that's it's it's only because of the size of it and what it'll be used for it only be a thousand and they can provide 1,000 gallons per minute and they can Yeah. So they would not have to sprinkle a bit. So it would not be Yeah.

Um Dave and I had met with this group um a couple of times and I think some others might have as well. One of the concerns that we talked about was the kind of the oddness of the four lots that were there at the beginning. And I know they were going to use those as model homes, but I kind of wanted to see how council kind of felt about that because we're we would be approving this as a PRD, they would be where they're at. How did y'all kind of feel about those?

We actually discussed this in planning for a while, too. Um, from a sales perspective, you know, they love to have the visibility out by the road and have their model homes set up. One of the questions I asked in the meeting the other night was could they flip that around and put the kiosk there and move the homes down closer to the subdivision. I didn't make it part of my motion, but uh that was one of the concepts we discussed and I thought a little bit more about if you do that then you're moving the kiosk all the way up really where you come into the subdivision. anybody that might want to walk to get their mail would would then have to go all the way to the end of the subdivision to do it. So, um or as as Kevin or staff suggests, maybe move those four lots somewhere into the in the development. But, uh I I really didn't have an issue personally with it, but I understand staff's concern about having four homes separate from the neighborhood. So, when I made the motion, I didn't include that, but I think that's open for discussion. Anybody else on that specific item?

Well, I personally would like to see it. I liked what uh what staff had as far as their recommendation of moving it away from there. I agree with that. I didn't hear what Jerry said. Jerry said he'd like to see it what staff recommended it not being there at the front of the neighborhood. Um the other discussion was, you know, we talked about the bridge and uh that was my on my list, too. Well, um I'll let Kevin kind of speak to that. That's the county's bridge, right? So, we don't necessarily want to annex the bridge and take the bridge over, but u also tying that into Rocky Fork Alamo Road and how they're going to have to turn that to make it a smoother entrance coming onto Thomas.

But the traffic study did say that it needed to be widened. Is that not correct, Kevin? that there needs to be a turn right turn delane from Rocky for Fork Comable Road into Dell Thomas. Yes. So, she's talking about the bridge. I'm talking about the bridge which would involve the bridge because the bridge is right there. I mean, there's not there's not like there's three or 400 feet you can build without widening the bridge. You don't have to widen the bridge. I mean, so is there another option? So, the bridge doesn't have to be widened. Not for a right turn delane right there. No. I mean, that's just the way it is. I mean,

well, and the other thing is how does that work? If we choose not to annex it, are we going to get into the same issue that we have with Drew Street in regards to having to work with the county on that? [clears throat] I mean, yeah, certainly we'd have to work with the county on that. I It's a development in town, but it's on a county. It's a budding and would be affecting a county road. So, yeah, we certainly have to work with them. Um, okay. Those are the only questions that I had. So,

I got a few comments, mayor. Um, the the the overall big picture, this is adding more development out to this area. And I know in our previous meeting um we discussed um what improvements are going to be done to Almavville Rocky Fork Road. So how does this impact the other intersections like Rocky Fork with Rocky Fork Amavville? Um Rocky Fork Amavville with Amavville. Um, in my opinion, if this if this goes through, you know, some way that bridge nudge does need to be widened because if we don't annex it and it's left in the county, it probably will never be widened. Um, and then the bigger question is, I've had a couple of folks contact me, um, how far out do we want to continue this type PRD developments out Dell Thomas Road? You know, I know it's in the urban growth boundary. Um, my only concern, we have a lot of roadway improvements that need to be performed in this area and we're asking them to do offsite sewer work. A lot of uh roadway work and somebody reach out to me kind of pointed out those intersections in that area need some turn lanes. The bridge needs widened. I personally know a couple folks that live out on that road and they're opposed to it. So, I'm just trying to figure out how this fits with the overall infrastructure of the roadway and our planning process out Dell Thomas.

Well, I'm I'm I'm glad he brought up the planning process. This is something and Jerome, I don't I don't recall if you were in any of the meetings or not. I don't know if you were on the council as as of yet, but we alluded to those planning meetings, you know, uh getting together with planning and council and having those roundt discussions as to what it is we're looking for from a density perspective. And we changed all of our ordinances. So, I asked about two or three times, I think Kevin will remember this, um does this meet those stricter guidelines that we placed on our developments now versus what it would have been later or would have been would have been before and your answer was this meets every ordinance that we put in place

for the revisions. Yes.

Right. And so we also discussed uh the roadway out there. You know, one of the things we wanted to know was about Rocky Fork Elmo Road being widened and we actually had that discussion in our round table earlier. That's in engineering now. So we know that's coming. We don't know how quick it'll get here. But the intersection is definitely a question. It's definitely an issue. You got to have safety and you got to have turn lanes there. Um I think that's where we're we relied a little bit on staff the other night to talk to us about the bridge and what could be done. So if we don't annex the bridge, Kevin, does that put the onance then on this developer to go to the county for any kind of help on that bridge? How does that work? If we don't want the bridge, how does that work?

Yeah. If if it's if we choose to annex the project with the requirement that the all improvements as recommended by the traffic study, including that improvement be included and then we don't annex the bridge. Yeah, it's it's up to they'll have to go with work with the county on getting that improvement made. And that's what I thought. I think that answered the question that came up. Yeah. Uh just [clears throat] a little while ago. So I guess follow on to that question. If if the county says they're not willing to widen that bridge and we don't annex it, what happens to the road improvements?

I think at that point we'd have to look at considering to me I don't think I think to me if I were the county I would say the developer has to widen the bridge. I mean it's their third their cause. That's what I would expect. So it wouldn't be something that the county road is going to have to they'd probably like the idea of having somebody I would think if you get a better bridge out of it. I think they would I don't think there would be an issue but obviously I'm not them I guess I don't understand then why we wouldn't annex it and force the developer to widen it.

I think we were just uh I Mr. King is not here tonight. He can't answer it. I don't know and I might have discussed it with him. He was he was had a real concern about annexing the bridge. I don't know if there's some issue with the bridge. It just seems to like to me if we don't annex it, we have no control and we're kind of pushing something back on the county [clears throat] and if we do annex it, then we can make the stipulation that it has to be widened as part of the improvements. Plus, we're going to get an agreement with the county that they're going to oversee the construction of the bridge. That was kind of one of my questions, too, because it that's what I kind of saw that it said there. It goes back to what may

but if the traffic study says the bridge needs to be widened, I I don't I don't think it's fair for us to push that onto the county to do. I mean there you hear all the time that the county's concerned about what we do and how it impacts them. This is a perfect example of us doing something that puts work back on them whether I mean they can s certainly say no but if they say it's still putting responsibility back on the county and I'm not sure there's any point if the point is the county is going to say if you want to build your subdivision you're going to have to widen that bridge and why aren't we just saying the same thing and annexing it?

I don't disagree. Tom, do you have I'm sorry to pull you into this. I know this was Charles's thing, but do you have any idea in regards to the bridge?

Uh, well, I think Charles and I had discussed this a few times, and it's really a matter of just limiting how many bridges that we accept because there are so many bridges that uh if this needed to be totally replaced, something happened in 10, 20, 30 years, that would be a major expense onto us. We're trying to just limit where we annex into the town to help limit those future concerns of costs and budgets to be able to fix a bridge that you know maybe had not been repaired along the way as in the county and then all a sudden we would have to kind of be left holding the bag for major repairs to the bridge. But if it's in our urban growth boundary that's going to happen someday.

Yeah. And and so if we want to annex that, we can certainly annex that in, go to the other side of the bridge and take that on and and also have them follow the what said in the traffic impact analysis. Kind of seems like we're just kicking the can down the road in hopes the county spends the money before we annex it. There's another item, Steve. Um widening the bridge and then bringing it up to to our standards. You know, is it up to what we want as standards now? Well, the idea to widen is in order to completely rebuild the new bridge. Well, that that we need to define that. You know, widening is one thing. Bringing it up to standards is another.

I I agree with you, but I think that's covered in our motion and our ordinances, right? If we if we motion that this is approved, but they have to make the required road improvements that it is it not normally accepted. They have to do it to town standard. It seemed better to spell that out. road. Well, sure, but I'm just saying, isn't that the normal process? I know that we usually we don't accept roads that aren't up to our standards any other place. So, why would this be an exception? My point is, if we annex it, they got it's got to it's got to meet whatever standards it's got to meet.

I think there's a difference between widening what's there and bringing the bridge up to our standards. You can make that assumption for the long haul, too, right? I mean to his point in 20 30 years that bridge may need some work, right? But if you bring it up to standard now, right, it's going to last longer than if you just try to ride there. So just to mark one thing off the list, if we were going to approve this, are we all kind of in agreement that the bridge needs to come in with the annexation rather than giving it back to the rather than making the county deal with it? I don't have a problem with it. I I was taking staff's kind of guidance from planning the other night. Not necessarily guidance, but

you know, the bridge was a topic that they didn't feel like they really wanted to take on, but I don't have a problem with it. Okay. Okay. Thanks, Tom. Uh, I just want to say we had a similar situation like this with Gwen Farms where there's an existing bridge. Gwen Farms had to widen that bridge. They did not do a whole They did not do a complete replacement of that. They were able to work with their engineers, tie into it, follow T dot road and bridge manual, widen it out to be able to add the additional lane that they had to add in there. I would see this being very similar if it had to be widened for the right turn lane. I'm assuming it would have to be widened for the right turn lane to be able to accommodate it. So that's we would follow very similar to what we did on with Gwen Farms on Rock Springs Road. That was in Leverne though, wasn't it?

No, that was in town, was it? It's the one talking about the one on Rock Springs Road. Not the one on. Okay. Um Kevin, is there is there anywhere that we've not made the developer follow the traffic study? The only times I can I can't recall specific seems like there was some times where we were literally getting ready to do an improvement or something and and we didn't it didn't make sense for us both to be in the doing in there working at the same time and so we didn't. But if if there's not an improvement imminent, no, we've always required it.

Yeah. I think I remember at least one case where we allowed them to put money in a portion of the money that they would have spent to help us do something else rather than having them do the work and [clears throat] then us going back and doing that, right? It didn't make sense. But still, they had skin in the game, right? Like maybe it was a sidewalk improvement. There was something that we did. It didn't make sense to be us both in there working at the same time or or they do something we have to go in and tear up or whatever. Yeah. But typically, yes, we do require it. Okay.

And we did have a public speaker at planning that actually talked about this same issue. And his uh he was not he's he lives on the road. He wasn't opposed to the development, but he also believed that it needed to be three lanes right there, which is would consider the bridge being wide. And that was his comments. Okay. Other questions? Does anybody know where it was where in the traffic study that it refers to the bridge? Because I'm sure I need to upgrade myself with that. Yeah, I saw she saw she's going to learn. It's there's some it's probably multiple places. It's there's a there's usually an exe it's an executive summary toward the beginning or whatever with recommended improvements. Um

yeah, it's in the traffic study and page uh it's right towards the beginning. What's our page number? Yeah, I'm looking. It's um it's on page ES1 and ES2 of the traffic study. The traffic study is one of the standalone packets items in the packet. I don't have the same pages y'all do, so I don't know. Um HG start at 368 368.

Yeah. Essentially it says the traffic volume base right turn is warranted and that it would require annexction of this portion of Rocky Fork Road. Additionally the existing bridge that spans Rocky Fork Creek would be widened as part of the regional improvement to include the improvements at Rocky Fork Anvil Road and Rocky Fork Road. So ba this part of it is talking about a right turn lane, a deceleration lane coming southbound I believe on correct rocky fork ammo

and then make that right turn in. You would have to widen the bridge to make that give it a dedicated turn lane. There were also improvements in one of the maps showing they're they're also proposing right now that turn is about a 70 or 80 degree kind of back switch and they're proposing to make it closer to a 90 degree perpendicular intersection.

Then the other thing we did talk about is the regional connection road to Mchuan. and it's quite a bit uh further I guess north of this location. Yes. So it doesn't really come into play but that once that connector is done that also affects these roads tremendously.

Are there other questions for Kevin? Yes. Yes. Yes. Yes. Um Kevin, I see that most of those streets are stubbed out with a culde-sac. Do we not feel like that the this subdivision uh may abut and enjoin with any other property that's up there? I mean, you've got Dubois or Dubo here in the south. Yeah, that's I I looked at that um when I was look reviewing it. There's some pretty significant topo. Pretty rough on the

to the especially to the what's on the drawing there to the left to the south. There's pretty significant topo there as well as to the to the kind of to the top of the page there to the west. I never could find any elevation lines in any of my maps. Yeah, there's there were some that were really intense in the um I think it was traffic study. I don't know where it was. Yeah, there's there's there's some pretty significant topo and it didn't I looked at that it didn't make I was primarily thinking to the west because to the south it gets pretty steep to me.

So you're saying that if they did they would probably develop from another direction. Well, I mean, I think those if if those properties on either side to the south or to the west develop, you're probably going to have the same. It's going to become so steep, it's going to be very difficult to make from to make a without just completely demolishing a a hill to fly in the bottom corner down there. Is that pretty steep also? Yes. Yeah. And that's why look at this area. If I can make my thing work here. Here we go. There you go.

Um, this area like right in here in the courtyard is Stewart's Creek is not developing for the same reason. It's it's the other side of this hill, you know. Um, so the hill peaks where hill it kind of peaks well kind of here. This whole area here is a big ridge. And so this is this is the same side of the hill. There are some lines if you really zoom in you can see them. um it peaks at 872 ft and on the opposite side up in the north it's 720. So it's about 160 foot rise from the top of the screen to the bottom of the screen. But we don't see any where it was just like right there near there where we were looking at the subdivision that had the 10 to 12 foot cut. Right.

We don't anticipate any of that happening here, do we? Well, I mean they're going to have some significant grading on the site for sure. They're not showing a big gigantic rock wall or anything like that. Be crazy. [clears throat] Other questions?

Yes. Can you explain for me the um comments about the the sewer project that there is a significant upgrades required to provide sewer for this project. Sewer is required and shown to be extended from bankside along Rocky Fort Creek to the site. But then in reading one of the the letter it says that we would have to participate in the cost difference if it has to be upgraded.

Yeah. The developer would be installing that sewer line. The only thing what how we typically where Mr. Strange can explain it if he if he needs if you have any questions maybe a little better than I can. But say the development requires a 12-in line, but we need for the long-term growth in that area, we need it to be an 18inch line. We'll pay for the difference in the cost of the 12in pipe versus the 18inch pipe, but they would still be involved doing all the installation and all that.

And it's going where though? It's going from basically um kind of close to to Morton to Cedarstone Park there at the at the uh on the the other side of the road Cedarstone Park at Bankside [clears throat] and going along the creek all the way behind along the creek basically to to the development. There's a drawing in your packet there, but it kind of shows there's one drawing shows the whole thing and then multiple drawings or that shows kind of each phase of each piece of it. Is it stubbed somewhere though?

I think it's near where the u the lift station or whatever that was there for the for the schools and stuff. I believe I think Mike's willing to help you out. He's going to let you dangle there for a little while. [laughter]

Yeah. So, uh, we've been working with the developer. Um, their site requires an eight and we're requiring a 15. Um, that would come along the creek. Several options were looked at this up front. Some of them being coming through subdivisions existing and pipe bursting or upsizing those lines, which is not a good situation. And so we didn't go that way. Um so we are coming down the creek. We are working on a developer agreement with them for the sewer. We're getting close. Uh we're not there yet, but getting close. Um so that I misstate anything. We good there? Yeah. Okay.

The only thing I would ask I wonder how much if we have to get a new pipe. I don't know that answer. That's marked. what that'll be what's in the that's what's in the developer agreement and and then anything they'll pay they'll get the uh tap fees back for what their line is but then we have to take the amount for that goes up to the 14 yeah I think where we're at I think Mark has requested the calculations they provided some numbers so we're looking at that yes we would have numbers yet they have provided a number but he's wanting see the okay

the whole the whole shooting match. So to explain the difference that we would credit back on the tap fees and where we are today with the cost estimate that they have. So with the cost estimate, the number of lots they have, the tap fees are 4,400 per lot. There's not enough there to give them 100% payback. So there's a delta there. So that's why Mark has requested to see their bids or their, you know, their pricing cost estimate to make sure he's on board and we're in line with this. Uh there would be a delta that is over and above what their what their lots could pay back if that ends up being the final number. I I don't know if you guys have sent that to Mark yet.

He just requested. So as soon as he gets that, we'll go through that, get back with the developers, see where this all shakes out, and go from there. So if that doesn't happen, what then? Because have we had that happen yet? It's not happened yet. So this would be the first the recommend do we have a recommendation if that is accurate what we would do? Uh I'd like to see where the final number comes out at before I'm able to make that recommendation.

Jeff, do you are you comfortable before that developer agreement is worked out that we move forward if it passes first reading of the second reading? So, well, with first I'd like really like to meet with Mike about because I don't know about these numbers that he's talking about. So, I'd really kind of like to talk with him about it first before you do that before we even do a first reading. That'd be my preference. Okay. Okay. Okay. I got one more comment. Not Not for the Not for Mike. Okay. Yeah. Okay. Um I'm reading I had one more for Mike. Okay. Go ahead. Go ahead.

All right. I'm sorry. Um I I'm still concerned about the end of that pipe. Does it terminate or does it is it pass through the property or what happens at the top end of it? It will go to the far side of the prop. Am I correct? Y'all have worked with Mark. The the sewer line goes to the far side of the property. So it would be set up to serve anything within that basin past the development. Which brings up the my previous question of if you're going to serve something up there then obviously does that street need to be culde-saced or should it go through? Okay. So it's a carryover go back to Kevin then. Right. Thought you were done.

No I knew I wasn't done. [laughter] Um, no. I again I just looked at the topography and I thought it to me it was going to be very difficult to develop or to connect these two together just because you're going to end up completely having to bulldo bulldoze down a hill to make it to where the the grades the roads connect could connect with the grades. And so that's that's what I was looking at. I mean I'm happy to look at it again with them with with the developer engineer whoever. Um, well, does the does the hill peak right there then or I mean it still goes on up? Yeah, it's over 20% slow.

Do you see anything going up there? I mean, you know, why run sewer up there if because there are pieces of property 10 years ago we in a million years never thought would develop and look what's happening. I think about that all the time. Every time that we have one of these pieces of property with all this spare property, I mean unused green space with it. Unused, right? Um, okay. So, give the floor back to Jerome. Oh, yeah. Jerome, you had

I just need some clarification kind of reading through this traffic impact study. Just like it's not recommending a left turn lane off of Dell Thomas on the Rocky 4 bill in my mind. Can we see some kind of exhibit or a listing just that quantifies everything that's going to be done as far as roadway improvements? Yeah, if you actually look at I saw that too. It says that, but it does recommend a right turn lane. And since that road doesn't go straight through, there's no point in a straight lane. So, if you look at the drawing, there is an exhibit that shows both a left and right turn lane on Dell Thomas.

I wonder why they didn't recommend it. And well, I think it just wasn't a requirement from the traffic study, but they are putting in a turn left turn. That's sort of what I'd like to quantify exactly, you know, what they are. us not just saying based on the recommendations of the traffic impact study. Other questions before are you all okay with allowing the developer to get up and Sure. and answer any questions that we have. I have another Oh, wait. Before we do that, okay, go ahead. Just uh have we made any provisions for uh preserving any green space up in adjacent to the to the creek?

Yes. Yeah, they they'll be required to meet the all the feedback deck requirements there with regards to the to the to the buffer along. So trees and and 30 foot the buffer area along the creek on both sides. Yes. Should be pretty good.

Okay. So if whoever wants to speak for the group and when you come up if you will state your name, your address, and if you live in the town limit so Miss Amber can get you covered. Uh Chris Smith with Goodall Homes. My address is 976 Neon Court. I do not live in the in the town limits. Um to clarify clarify a little bit on the bridge. So if you read in the traffic study, it says that it states that there this is a regional improvement. So our project actually is not the nexus for the traffic improvements on that bridge. So actually the traffic improvements this that bridge today already needs to be upgraded without our property added on. So what we've done is we tried to work with staff when they were fantastic to work with of where can we add and subtract to this entrance here. That's why you see a left and a right on Dell Thomas. uh as well as the realignment closer to 90 degrees. Also, another thing we did was we changed our road network uh to to deboy lane and added a turning lane into restoration drive as well. So that that was the over six or seven months, you know, there's a lot of things and iterations that change, but that is where we've ended up with the bridge because of technically what the traffic study says today is that the bridge needs to be widened and there's actually two other roads um that need to be improved to the north of this as well um today. So that's that's why the annexation was going to stop at the bridge is what we were told.

Okay. Um we talked about the four lots at the beginning. Is that something that could be moved into the development?

We can look at that. Um you know, but we wanted to make sure that we came in and didn't ask for any variances whatsoever. Uh we wanted to make sure that we followed you your ordinance to a tea. The one thing about this site that's really awesome is it's very secluded. Uh, and you really can't see it back there, which is great for our homeowners and the adjacent property owners. The downside to it is from a sales perspective. Potential u buyers can't see it as well. So, that's why we have those four lots out there. We actually, this was not part of the original acquisition of the property. we we went and uh worked out a deal to acquire that uh additional property there so we could have that model uh courtyard there. One more thing I want to point out on those lots um we didn't just jam four lots in there. Those are our four largest lots in the entire neighborhood um because we wanted to help with the transition from the property owners that were on larger larger parcels uh next to us to kind of make it feel more like a transition into the neighborhood. Those are at least 11,000 then. Do you know what they are? I I just

they're most of them are close to 90 foot wide and they're 180 to 190 foot in depth. Roughly probably close to 15,000. Yeah,

they're they're right at that 12,000 square foot in that that range. Yes, ma'am. So, I I have one more question on the traffic study. In the traffic study, it says that a right lane is um warranted. I'll get the right lane warrant is expected to be met with approximately 50% of the P Patterson development. Um and this is talking about the dale southbound right turn lane at Rocky Fork Animal Road and Del Thomas, but that's not shown on either one of the drawings. So,

that's correct. So, um, that's what we were talking about was then the nexus of the bridge getting widened was that technically whether our project happens or not is in place today needs to happen. Um, because of the traffic that is there. So, so I guess for me from so from what you're saying though is the traffic study said that you guys would warrant a right turn lane right there at 50% capacity. You're saying you couldn't or wouldn't do that because it involves also upgrading the bridge off of sorry on Rocky Fork off of Rocky Fork Amvil on to Dell Thomas

right lane um I I can't answer that exactly um yeah it's a that's southbound right coming from William County it's almost kind of eastbound eastbound it's calling something southbound so I assume that's southbound

right Turn lane on Rocky Fork Amble Road at Del Thomas Road. It's determined a right turn lane is expected to be warranted at this intersection during PM park hour PM park PM peak hours, but it doesn't say it says right now this area is considered a service level of B. So it sounds to me like your development is requiring that turn lane or creating the need for that turn lane. Does it say what it's going? going from B to what? Or did it say um it will will go down to C? Which one? Yeah.

Yeah. Traffic operations will be characterized level C at AM and P p P P P P P P P P P P P P P P P P P P PM times after fill B full build out. That's where they're talking about the bridge and and I I see your point. It specifically says that the bridge needs to be upgraded, but it says that you need that right turn lane. And if you're saying that right turn lane can't really be done because the bridge needs to be upgraded, then I think you are driving the upgrade of that bridge. The the other the other portion of that is is there's um to do that there would have to be two parcels that would have to be condemned as well, including uh homes that are located right there.

So there's a lot of there was a lot of layers as we worked through this with staff. Um and and this was the recommendation of the traffic improvements that we agreed upon. Uh that's represented on on the drawing. That's right here. Okay.

That's why I think we need itemization some exhibits and then get the sewer agreement worked out. Well, obviously based on council's recommendation, we do not need to vote on this tonight because there's still some information he wants. I just want to make sure that staff knows exactly everything we feel like we need to be able to make a decision toward that. That's not fair. I don't want to get into another hillwood.

Completely agree. So, um I also I mean I don't think it's fair to put something on one developer, but I also don't want to get us in the spot where like we have about the roundabout at Lee Road of we just kept kicking the can down the road and now it's going to be [clears throat] on us to take care of it. So Jeff, have we kind of we've kind of talked about this over and over when we have things that are going to be an issue because of multiple developments and ones that come after them. Is there [cough and clears throat] anything that can be done? Well, I mean, right now there just has to be that that nexus and there has to be a little bit of the no and Dolan test as well just to see whether property that can be obtained is

going to be Yes. It's going to be used. Yeah. Talking over my head. Well, so just it's another it has to be a nexus that's going to be used for public purpose and there has to be a reason why you're acquiring those properties as he's talking about those types of things. But um how did we how did we do Gwen Farms u the bridge on Rocky Fort? It was figured you mean on Rock Springs? I mean Rock Springs. Yeah. They had to they had to do though they were required to do the widening of that bridge. It was in their offsets, was it not? It was part of their property that they bought. Yeah, it was their property. It wasn't our property.

But [clears throat] as as you know, now is the time to probably do that this year because of some legislation out there that could further restrict our ability to ask developers to to make these improvements. You're not going to let that happen, though, are you? I'll try not to. Okay. So Kevin, because obviously unless it's chosen to be voted down, which I'm not kind of getting that sense, I want to make sure that you know what what council is looking for for you to go back and have discussion with the developers.

Well, I think the sewer agreement is obviously part of it. I think and I think the we have continued discussion on the road improvements. I think if council if you decide you want to annex the bridge technically that has to go back planning commission has to make a recommendation on annexations. You can't. Um so you'll need to think about that. So if you want to do that um so doesn't mean you have to send the whole project back. We just we ask them to consider a recommendation whether or not to annex the bridge or not. So, um, do we know enough about where the bridge stands as to what the bridge needs to be brought up to standards?

Um, I don't I know we can find out what the T DOS bridge inspection reports. We can look into all that and find out. I don't I personally don't know, but we can certainly look into that. We have no idea if it's even on the county's radar or anything like that then. Huh. I I haven't talked with him about it in a long time. But it's not on the the bridge list like the one that was out past Jefferson, is it? I don't know. I I don't know what I don't know where what T dot's bridge inspection reports. We'd have to look at those and we can find those. That's not an issue. We can get that, but I think we can certainly look into that. But

um and we can certainly talk with them again about the the four lots if that's something you all still want us to look at into that. We can try to work with them on some options for them to look at there. Certainly. Is there something else I'm missing? Is there anything else? And Jerome kind of wanted in regards to the exhibits for the road improvements. Correct. Yeah. Sort of itemization. Yeah. Yep. A bullet point list. And the other thing, can we improve that intersection without widening the bridge? You know, that's um I don't think we can. So we we've got to make a decision whether we want to annex it or not.

Well, based on what Steve read, the widening of that road is part of the development. So, okay. So, Kevin, you good? Make sure. I think so. I'm trying to make notes of it. I always go back and watch the video, but I like to try to make notes. I think so. There's one other question. Off-site sewer, how will that work with them obtaining the easements? Sorry, Kevin. Another mic. We will assist with getting the easements. We're going to help get the Okay. And that would be part of the agreement.

Anything else? No, but I do want to compliment them for listening to what we asked for. I mean, our ordinance got reworked not even a year ago. most likely or maybe a little over a year ago and it was specifically designed to make sure that we saw the densities change and become lighter and we set that ordinance in place and they have followed that to a tea. So I appreciate them doing that. I said the same thing when I met with them that yeah that we had asked for that and they didn't. I wish more people would pay attention to that, you know, listen to it.

Well, and we hope we can get something worked out and hopefully between um the questions we want answered, we can figure something out. So, um do I have a motion? Make a motion to defer. Jeff, do we need to put a timeline or can we say until next What does that give, Kevin? Does that give y'all enough time to do what needs to be done or do we need to say until staff is ready? I mean I think that gives I think we can take care of it in a month 30 Mike. Okay. So Jerome deferral for till next council meeting correct I make motion

next council meeting not workshop till next council meeting. Yeah. Okay. We'll have we'll certainly this will be on the workshop agenda as well. Will that give you was two weeks give you enough time? Yeah, I mean we may have to give an update and there's more still to come. Certainly the next workshop. Okay. Of course you if we get to the workshop and we don't feel as if we're we're ready, we could always let you know at that point, too. Okay. So, we have a motion to defer till the next council meeting. Do I have a second? Second. Motion and a second. Any discussion? All in favor say I. I.

Any opposed? So motions deferred for 30 days. Okay. Item three is consideration of an ordinance relative to the resoning of tax map 51 partials 8.26 from PRD to R3. It's requested by Hollings Head Land LLC. The property requested to be reszoned contains approximately 12.94 acres and is located south of Lee Road. Kevin.

Yeah, this is a piece of property uh south. It's located about 800 feet south of Lee Road, about 800 feet east of Lee Hollow Lane, which is a private county road. Lanny's plan would support medium density single family in this area. Surrounding zoning is PRD and PUD in town in RM and Rutherford County. Um the uh property uh this property there's also two adjoining parcels, one to the north, one to the west, were a part of the original PRD for Olive Branch, which at the time was known as Tilly Farms, uh in 2008. And so that development never occurred. And so, uh, when that fell apart, a subsequent developer did purchase, uh, part, but they did not purchase all of the properties that were in that original PRD and did amend that approval. And so, um, this property, uh, was not included in that PRD amendment, but still had a PRD zoning just because of that kind of a remnant left over from from the, uh, the Tilly Farms PRD. So, they're wanting to reszone it to to an R3. Um the uh property again as I stated it has no real road frontage on any public street but it would would be uh there would be accessed through the adjoining olive branch pud. There are stub streets planned in that development that would stub into this property and so they would access the property uh from that development. Uh the planning commission did review this request did recommend approval. Staff would also recommend approval. questions for Kevin on this.

Okay. Do I have a motion? I'll make the motion because I appreciate going from PRD to R3. I didn't know that's what you were going to say. So, we have a motion. Do we have a second? Second. Motion and a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. Item four is consideration of resolution authorizing the acquisition of rideway and easements of by negotiation or condemnation for the purpose of adding a sidewalk along Old Nashville Highway. Kevin,

yeah, [clears throat] this is a mandatory referral. This is was re recommended by planning commission to you. This is to obtain rideway and easements for the installation of a sidewalk along Old Nashville Highway between St. Michael's Lane and St. Luke's Lane. Uh this would add a sidewalk along the west side of the road where one doesn't currently exist. Uh it would fill an existing gap in the sidewalk, provide a continuous sidewalk from Chicken Pike along Old Nashville Highway all the way to Sanley Parkway. Um in this on the west side, um we did attach the map that show it is on the screen there as well. Shows the location where those rideways would be acquired. The planning commission did review this to find it consistent with the comprehensive plan of the town and did recommend approval. Staff would also recommend approval.

Questions for Kevin on this HD neighborhood. Yeah, I enjoyed living over there. Close to yours, wasn't it, Drum? I was in it, too. Yeah. So, y'all talked about the the fence. I remember you did talk about that at the Just can you explain what's going to happen? Yeah. And Mr. Rose can has has been obviously more involved in that, but we would be replacing the fence that's there now because it would have to be removed as part of the improvements, but we would go back and replace it with a a is it a vinyl privacy fence? PVC vinyl PVC vinyl privacy fence would be what it would be replaced with. So the where columns go away and

can you get me a fence on Mayfield Drive? I mean a a sidewalk on Mayfield Drive. I just had somebody send me a message about that that says they walk from the soccer park over to Gregory Mill and they were asking about that and that was one thing I was so we may need to look at that budget. Well, I see the old folks some of them and people on wheelchair in wheelchairs stuff like that. I mean, you know, they're going from from uh uh Walmart to the um Mayfield Manor. Maple M. No, Mayfield Manor. Mayfield Manor. Mayfield.

Okay. Um so, do I have a motion? Have a motion. Do we have a second? Second. Motion and a second. All in favor say I. I. Any opposed? Motion passes. Item B on um new business is consideration of an ordinance amending the Smyrna Municipal Code Title 12 relative to the adoption of the 2024 uniform building codes. We have talked about this quite a bit with Miss Christie. So Christie, how are you tonight? Pretty good. How you doing, Mayor? Good. Great.

So what can we help you? Uh mayor and council, this is the um the ordinance for the official adoption of the 24 uniform building codes from the international codes council. Um we have been working on this for quite a few months with the adjoining jurisdictions. Uh they also will be presenting to their specific councils and adopting the same ones. We have a few minor um changes that are specific to Smyrna that we did talk about. So, [clears throat]

okay. Um other questions for Christie. Seeing none, do we have a motion? Motion. Do we have a second? Second. Motion a second. Any discussion? All in favor say I. I. Any opposed? Motion passes. Our last item tonight is our public comment. The town's public comment period shall be reserved for those citizens that have signed up to ask the town council or board or committee at least 24 hours in advance of the meeting pursuant to the town's public comment policy as outlined above. We had one person to speak under public comments, Matt Ford. I do not see Matt.

He did reach out. He had some things come up, so he's asked to be removed at this time. Perfect. Okay. So, um that's it for public comment. Um department heads, directors, staff, anything? Oh, Mike Moss has got his finger up.

Um talking to Dave and after the uh ice storm that we had, I want to announce emergency uh work down at Volunteer Park on the concession. We did have a pipe bust up in the attic. Uh a volunteer park concession. Never happened. It's been there 30 something years. Um so we're working with Warren Construction. They uh said they could get to us pretty quick. They're already mitigating down there. That's going to be about $7,900 on drying it out and clean up and then it's going to be about um almost $11,000 for the actual repairs. A lot of that ceiling work, light fixtures, insulation, things like that. So we're trying to get ready for spring season. Was that added to the disaster for the county for the total amount? I noticed that we got that email today and I just want to make sure because we've got to make sure we hit that threshold as a county.

Yeah. Go ahead. Do you know? We gave them a preliminary uh estimate, but we now that we have the update, we can provide that over to Chris. It's not significant. I don't think it's really going to move the needle. I think we were pretty close, weren't we? Was it 1.6? But was it 1.6 is what we had to hit? I think I saw it was almost at 1.5. Um, last I saw was I thought it was 1.3, but I may have been mistaken. Okay. Either way, we'll make sure that they get the update. Okay. So, Mike, couple of questions. Obviously, I'm a little vested. Um, so you're right. It's never happened before. The water heater, for those that don't know, water heater is in the attic, right?

Um, so that when it busted, everything busted and washed out the roof, the ceiling. Um, I assume we're putting it back in the attic. And what are we going to do to keep this from happening in the future? Yeah, there'll be a couple of things. Uh we've had this happen once before with overhead piping. Um it actually wasn't the water heater busted. It was a pipe to it. Um so we've already wrapped that and put heat tape on that. We will also be dropping the attic door a little bit. When it does get that cold, put a thermometer up top, maybe a booster heater in the bottom. But now that we know that's a thing, we staff seem to think it's the extra insulation from the summer that was put in there. didn't let the heat up like it always has.

U but we will be mitigating that to, you know, to try to do our best not to happen. There's some other things in the attic just going up there myself that we might be able to do around the set. Sometimes you can put some foam board and things like that to keep that uh from the wind. A lot of times the wind is really getting getting to that uh because it's coming through the set on the side and coming through the sopet on the bottom. Yeah. So sometimes we mitigate that with some boards. And last time Warren gave us some um recommendations and actually did it for nothing out at Sharp Springs. I'm not a fan of overhead piping. No, I mean obviously this building floods and so everything is elevated. Our utility box is about 30 ft up in the air. Um so I mean that's reason why it's where it's at. Yes, sir.

I mentioned to Dave and I know probably a significant more cost, but there's not a huge water need down there from a hot water perspective. It's just sinks. So, um, at some point maybe a, um, small tankless that's mounted up on the top part of the wall in the room might be a better idea, but Right. And I think we'd work with the league and see what works best there. I mean, that's probably why it's upstairs because of space. Um, and not having it downstairs around the food and all that. Okay. I think it's a great suggestion. Does does anybody have a announcement for the uh parks master plan update?

I just thought we'd get it from the horse's mouth. Anybody have it in their stuff? Dave. No. Okay. So, no. So, does it But I'm more than happy. That's fine. I'm fine to let Dave do it. I'll do what I'm told. [laughter] and your wife has trained you well. Very well. Okay. Anything else for Mike? Thanks. Thank you very much. Okay. Any other directors or department heads? Tom, was that a No. Okay. Amber, anything? Amber, we hope your daddy's gonna get better. We're thinking about you. He's a trooper. That's right.

Dave, just one uh announcement for tonight. Oh, do we want to do the uh Yeah, maybe we should do the Oh, I'm sorry. I forgot. Sorry. Sorry. Sorry, Sierra. Just real quick. Um, yes. Slide. State share tax came in at 743,000. It's trending very slightly below budget, but anything under is expected to be covered in normal budget variances. Next slide. local sales tax came in at um 1.7 million and it's trending pretty much right on track.

Any questions? We got to get that number back up. So, we got all got to shop local. Buy buy your chocolate candy at a local independent merchant. There you go. Okay. Uh Dave,

just one announcement tonight. Um this is related to our parks master plan. Uh part of that part of getting that plan updated is getting public input. Um we we already did a survey, but um immediately following our parks board meeting, we're going to have an open house over at the uh SRA Outdoor Adventure Center beginning at 6:30 on Tuesday, February 17th through 8:00 p.m. Uh please join us for this openhouse style public input meeting as we share survey results and gather additional community feedback for our 5-year parks and recreation master plan. Your ideas will certainly help us shape our future park program and amenities. Thank you. Is that it?

That is it. Jeffrey, nothing. Um, yes, Mayor. Uh, can we hear from the senior citizens? See where they're at on their capital campaign? Absolutely. Before I do my public on Yes. before the meeting. So, she's I've got the update. you would tell us who you are and who you represent even though I think most know just so we make sure. Do I need to give my address? Amber. [laughter] Yes. Okay.

Um Fran Dunn. I am the executive director of the senior activity center of Smyrna. I live at 213 Andy John's Drive within the town limits of Smyrna. Um we are so excited. Um, our capital campaign has now reached $3.1 million and as of yesterday, we have submitted our application to the Christy Houston Foundation. Of course, they have three requirements. Um, one being to raise half of our goal, which is $6 million, to have our land, and thanks to you all for your vote on that tonight to extend the lease and then to have our construction plans. We have started those that it'll be a few months before they're complete, but Ann Davis gave us permission to go ahead and submit the application. Steve Still and I will be presenting to their grants committee on March 2nd. So, the whole process is moving along. I told everybody at our monthly meeting today, I said, "Hold on. It's going to be a fast wild ride over the next few months." So, we're just so excited that we're to the point that we think we might start clearing some land this summer. So, thank you, Jerome.

If someone wants to make a contribution, what do they need to do? They can um reach out to us at the senior center. Um they can come by. We have pledge packets that we'll be happy to share. We'll also gladly take a one-time donation. Um did you get information about an announcement from me? I do. I have that on mine. So, we're good on that. I'll be doing that. So, yes, absolutely. We also have periodically um lunches where we invite people to come in and talk about the campaign that we think we'll give. So, if there's someone who's interested in that, just let us know and we'll put them on the next invitation list. And you're enlisted as a nonprofit, so it'd be tax deduction. It is a tax deduction. Yes.

Great. Thank you. Thanks, Fran. Uh oh. Yes. Yes. Um I have a public service announcement. Uh town offices will be closed Monday, February 16th for the president's day. Regular hours will return on Tuesday, February 17th. That's it.

I have a slide as well. The My Smyrna app is your direct connection to the town. You can report issues anytime, track updates, and see your feedback in action. Go to townofsmyrna.org to sign up for the app, or it is available on um Apple and Google products, the My Smrna app. That's all I have. I always want to call you judge. You said your honor. [laughter] H please don't. Um,

I have a slide, a love where you live slide. It, um, it shows the little man throwing his trash in the trash can, which is what we need to do. It also has the recycle symbol up there. So, let's, uh, let's always try to recycle. Then, um, help keep SPO litter free for 2026. Also, we want to shop local. in an independent business if you can and also be kind. Thank you, Jerry.

Okay, I've got one as well. The uh we are now accepting applications for the uh Captain Jeff Cous memorial scholarship and it's open to graduating seniors. To be eligible, you need to be a high school senior planning to attend a college, trade school, or another postsecary program. You have to live in Smyrna or attend a Smyrna high school. You can apply online at the town of Smmyrna.org and the deadline is March the 13th. So need to get that in. It's a a great opportunity. Uh it's really a nice thing that uh uh that that is being done. So if you're going to school and you want to try to get a scholarship, uh that's how you can do it. Uh, also just want to say happy Valentine's Day and especially to uh to my wife, but uh happy Valentine's Day to everybody.

Steve, I have a slide as well. Town of Smyrna board and committees openings. Uh there is a pretty lengthy list there of uh positions that are open. Um we're looking for residents interested in serving on these boards. Um they're volunteer positions and obviously very vital in shaping policies and programs for our community. Um if you're interested in getting involved, we encourage you to apply at townoferna.org. And um I think we usually start voting on those in March. Right. So coming up. Yeah.

Um the only other thing I have is uh grandson number one uh celebrated his third birthday yesterday. So happy birthday, Kendrick. Um he's uh growing up very fast already. He was just 6 months old just a few days ago. Yeah, they grow up really quick. Yeah. I'll have a slide. Are you done? I'm sorry. Yeah. Yeah.

Okay. I've got one coming up here. This is called the Smyrna Town Hall Road Show. Uh this Thursday night, we'll be the council, some of the staff. We will be out at Steuart Creek Middle School from 6:00 to 8:00 p.m. And this is so we can get out in the community and meet our neighbors and they can come and they can meet us and they can ask questions and uh we just really want to get out there and meet our people more. Uh we don't get a lot of people that will attend these meetings, so we want to come out to them. Uh each road show, there's another one that'll be Thursday, May the 14th. That location is yet to be determined, but that will come. Both of these are from 6:00 to 8:00 PM. 6 o'clock to 8:00 PM. Each road show will include a brief town overview, public safety updates, infrastructure and transportation projects, growth and development, parks and recreation, and ways that the residents can stay engaged followed by an open Q&A. So, I hope we have a full house and we look forward to seeing you guys out there on the road show. Um, just real quick, uh, Dave, I'm going to save you a little trouble right here because you're you're going to be in trouble if I don't. Okay, I read my weekly report and you've got an anniversary, a 20-y year anniversary, you and Meline. So, I want to congratulate you on your 20 years, you and Meline, tonight. And so, you can tell her Mark covered for me. I told him to say it. Okay. Um, to Keith, well wishes to Amber's dad. Hope he recovers well and does well. And happy Valentine's Day to all of you out there. You know, Jerry, I think you and I are the only two that wished everybody happy Valentine's Day so far. But I know who's coming and she's going to teach. She's going to pick on Todd. So Todd, wherever you are, be ready.

Mayor, that's all I have.

Couple of items. First of all, the Capitol Connection breakfast was on Friday and um Dave and Raquel, Steve, myself, and Jerome got to hear from our uh state delegation about things that are taking place in Rutherford County. And just want to say thank you for um everybody being there and let keeping us updated on what's going on. And Miss Fran talked about this. This is the side men of note. It is a fun community event coming up on St. Patrick's Day. The Senior Activity Center is hosting a benefit concert at the Williamson Williamson Farm family farm and it's shaping up to be a really great event. The band is sidebin of note and all the proceeds will go towards supporting the senior cent's capital campaign which we all know how important it is uh to our community. Tickets are available now on Eventbrite and just search for Sideman of Note. There's also a sponsorship opportunities available for anyone who'd like to support the event in a bigger way. And if you have any questions, you can get in touch with Fran Dunn at the Senior Activity Center at 615459-4839. Come out and enjoy an evening and support a wonderful cause. Um, I don't have anything else tonight I can think of. So, um, council, anything else? I do want to say Valentine's Day is coming up on the 14th. If you have somebody special in your life, don't forget them. It doesn't have to be anything grand.

Todd, um, the small things make the most uh, impact. So, if there's nothing else, we are adjourned.