Planning Commission - Regular Meeting

then also working with SGR continuing that for very specific things. So really appreciate you taking time on a Saturday know how busy that all of you are with your own work lives managing family lives sort of to take the the precious time that you have on weekends to this really means a lot. Real quick I'm going to pass it over to Mayor Rosner and then we'll we'll begin the process and I'll help out with that. So thank you Mayor Chip. Did we get the little sticky dots with Kate? Oh yes, exactly. Oh yeah, I know.

Um, welcome everyone. I'll keep this very brief. Um, it's our annual visioning session. We've all done this a lot. I appreciate staff coming out on the Saturday. I will take the blame for that. Uh, but I'm looking forward to this session. We've, uh, it's the same group of characters that we missed for a lot of years now. So think we're all comfortable with the process. Just uh and Jeff appreciate you being here to lead us on all this and thank you. Uh but one just a little housekeeping item. Uh it is that time of year when we do liaison same assignments. So for our council members here if you're happy with where you're at, you don't need to reach out to me. If you want to switch or you have a different idea about what you'd like to do, talk to the whatever counselor other counselor has that work it out. get back to me and we will get something in front of council to uh do those assignments. So hopefully that will be easy peasy process that

Thank you everyone. So you should have a copy I believe of the what we'll call proposed agenda but it's a little late to change it now. So, uh before I go through that, if you don't mind for for my assistance and also it's good to to acknowledge those that have made it a quick introduction of everyone uh uh while you're here specifically. So, if you are with staff just your name and the department that you're in and then we'll just quickly go through and you are great city manager for Sherwood. Thank you. Christer, assistant city manager. Sarah Lopez, communications and engagement coordinator.

Eric Britage, community development director. Eric Kadair, economic development manager. Dan Stankey, city council. David, finance director. Heather Giles, city council. City council. Tim, mayor, chief council. Tim Young, city council president. Sottler, public works director. Brian director. And if I may just introduce yourselves real quick. Please send out to our commission. Nice to see you both. I'm Dave Murray. I'm with Jamber. Hi, Dave. Craig, parks rec.

Thank you, Chief. Appreciate you all. I mean, excited to have you. So, a little bit about how the agenda is going to go. I'll have some opening comments and then we will uh I'll be passing on to Craig uh who can talk a little bit about the state of the organization some reflections any kind of trends um and also a little bit more uh then Craig wanted to talk a little bit more about how do we message what we are doing how we go about I think an important conversation is to remember that there's no one that better to tells the story of Sherwood than you all and so I think it's a good time for Craig to kind of talk about what is the best way to go about that from there. I was going to ask the council something. We'll kind of just get out of the field. I think we all agree we don't necessarily want to do ice breakers, but what I do think is important is an opportunity for you to just ask real quickly. What is a answer one of the things? What are you excited about for Sherwood in the next one to three years? Or it could be what's keeping you up at night here in Sherwood? What do you consider as a high priority that we need to have? I mean, we're going to be going through a strategic plan process where I am I really anticipate that we'll be able to address what really are some of these, but I think it is important for folks to make sure they know what what is it that is really on your mind right now. From there, the vast majority of our time will be talking about the goals and deliverables and then we should have some time at that. Just a couple quick observations that I wanted to give. Uh, another thank you and this time it is a kind of a reminder for embracing public service. And why I bring that up, I think that is important for why we are specifically here today because public service is a unique animal. I had a colleague of mine that once said something along the lines of you can't do everything, but you can do something. And that's it. You have to have a different mindset when you're in public service because there is such strong emotions in a lot of the decisions that are made. In addition, it's hard for us

to necessarily watch when you have moving targets on what is the priorities or importance or what are the other influences. And that's another thing about our world that we live in um which is there's so much that is out of our control that we have a lot of constraints. The reason I'm bringing this up is what happens when you have that kind of environment is you recognize public policym which is what we are essentially working on today is complex. It's complex because in every single decision that you have to make one has to look as a staff at okay do I have resources to make this happen? Are there do I have the capacity? Do I know all of the options? How am I going to tee those up? And then you have to get to your elected body that is specifically looking at, okay, I've got competing values and priorities here. My constituents are wanting this. I'm feeling this way. Uh, in addition, you have to kind of weigh where is this compared to other priorities you have. So, you have a whole another myriad of different issues that specifically come up. Why I bring all of that up is because of that, so much of our time, 98% of our time working in city government is chewing on these things. And that means oftent times we're just in the weeds because we're at budget sessions or workshops or agendaized items talking about a complex issue and dealing with all of those factors that I just had talked about. But what you don't have is that time to take a step back and reflect. How are things going? Are we really moving the needle? Is this really relating to the big picture? And is the big picture got to change because there's different circumstances and it's a different time or we accomplished what we wanted. Now we got to think about that next step. That's what we want to talk about a little bit here today. So the way that we will frame this to kind of assist you with that is going to be let's talk through five pillars. You

have you have a great setup here on your strategic framework. And so what we'll do is just that we'll look at the pillars that you all have identified are these are the things that will really help us to define success. But from that you then identify goals. Well these are the broader pieces. This is what we're going to be attempting to do. And then your staff worked on deliverables. What are the deliverables to really try to achieve those specific goals? It's a great structure. One thing, however, you're going to want to do is okay, now that we've done that and we seem that there's progress or that there's going to be impediments or whatever that answer is, uh what are the outcomes? Are they are they moving a needle on the bigger picture? Is this still the way that we want to go? Is there any kind of pivots or changes? And that's the kind of mindset that I'm hoping that we all have today if that's all right. The idea here is that we make this strategic planning exercise, if they're done right, they can be helped. Uh but that what that means is and I've heard from very much of you. We've got to make sure that we are doing this correctly. So I talked with a number of you uh city councilors. What I heard back from you was we've got a great structure. Let's make sure that we keep to that. We don't need to be way up at 30,000 ft. We don't need to be way down in there. Let's have a thoughtful conversation that we can kind of go through. Uh I also heard from the mayor a great point about make sure today is a forum for all of you. So a forum for the counselors to speak about what is the passion items that you specifically have and make sure that we have that opportunity and for staff to recognize this is a place that you want to have a more open conversation. are the subject matter experts that often times because we're in such formal settings don't have a chance to be able to reflect and and comment a little more openly to your council. And so that's really what we'll see will be successful. And what that means for me is we want you to have that openness,

but then it'll be my job to kind of be uh someone to kind of be the the traffic cop to make sure that we are continuing to go through that we're honoring the time commitments and going through. So, I'll probably be facilitating in that way. Uh, but really looking for you to all shed a lot of helpful information. So, with that, I'm going to pass it over to Cre. That was a great introduction to what we're here to do today. It was interesting because last night I was talking to one of my neighbors and I told them we had the session today and they go, "Well, there's this person that parks too close to the stop sign. Could you guys make sure you talk about that?" And I'm like, you know, I explained to them this is a visioning session and this is and but I thought for people listening, it's worthwhile for them to hear this is not about tactical. This is about strategic and you guys have heard me say this a lot. We have a great community today because of great leaders, great city staff and planners 20 and 30 years ago. So my vision is like where are we going? How are we setting the stage? What do we want this community to look like? you know, when I'm 80 years old and my kids are taking care of them, right? So, u but just for the folks listening, I just thought that was important point to get out. This isn't about what are we going to do tomorrow, right?

Well said. Thank you, ma'am.

I just have I think everybody knows where we're at today and past year I've said a lot of stuff out on us. So, I just want to hit a couple bullets. Uh over the last year we've made progress on several several as adopted goals while managing the budget limits that we were constrained to and actually unexpected challenges that arose. Uh some projects move forward as planned and some needed us to pause and adjust each giving us lessons for this next year. Current city goals are tied directly to the 2527 budget. Any new goals or deliverables could require either finding new funding source or adjusting current priorities to reallocate resources. just a reflection. I would hope today uh we can progress towards city goals, areas where staff face constraints and they can talk a little bit more about the goals that they've worked on. Uh let's see, using uh lessons learned to improve for this next year. It's also important to recognize where council's guidance drove results. I think that really helped a lot of this. Uh just like the other night, I'm not certain like when we heard talking about the public safety levy, you know, looking back, we were more focused on existing because that's what we heard from you guys last summer when we brought something and then there was a kind of a left turn that was like what do we need? Well, we know what we need and we're happy to provide that information before we start having a conversation, but we were focused. We're all aligning there. Um let's see. the staff. I always give the staff recognition uh despite the challenges this last year, uh we might have not have been Johnny on the spot on a lot of things, but I think uh we adapted right. We're not them calls in court, them calls in billing, code compliance signs. It's human. We're going to make mistakes. We're not going to be out there all the time doing this stuff. Those are key positions we cut out of the budgeting. So in some areas the team was stretched very thin and while taking on additional

responsibility and that's what everybody did stepped up their plate accessibility and commitment made it possible to advance these goals day-to-day operations and efforts uh that effort deserves credit future trends I break it down in four categories growing complexity which I'm talking about rising uh expectations limited staff we don't have money to go out and hire just staff uh re reinforce the need for clear priory ies and achievable timelines. We can't just have something that we're not going to achieve. Growth and change, ongoing development, infrastructure needs, and regional pressure. We're going to hear that from TRAT here in a couple weeks where it's a bus route in town. Uh financial sustainability, cost increases or uncertainty and funding and focus on maintaining improving existing services and assets. And the last one is relationships. Success depends on strong partnerships among elected staff, residents, and regional partners. And one last thing I want to talk about is communication engagement. It's been a big uh conversation the last I don't know four or five years that I in the last two years I've been involved. Um we created Sarah's position to be able to help us get there. So today when we get to that in the goals I really want to uh focus on what the problem is and what are we trying to accomplish because it's big and we have two options that uh we've talked about internally. Uh one option is a phased approach that begins with target impedance aligning communication tools and templates across all departments surveying residents and communication. And I want to talk about a little bit of a using AI for call systems. We average about 5,000 to 6,000 5,000 5500 panels a month. We can do that and maybe use some AI and drop that down to about uh 60%

instead of 40% which would be a a savings. You need to explain what that means when we get there. Like

I will I will but uh it's a it's a lot of time spent on the phone just answering the phones and that's not people with their gas. These are just coming through the building the court system uh and what we can do there to save some money and be more efficient. Another option which is reasonable with The other thing is to go through a seven to nine month process, stakeholder engagement, community engagement, workshops, deliverables such as a new logo, signage, communication, materials, and marketing. I think we got to weigh that for where we're at today financially, too. I think it's all it sounds great, but we also got to bring it together. So, um, looking forward to that discussion. I think clear p uh clear guidelines and expectations on that would be great if council smooth as Sarah will do as well as staff looks forward to your feedback throughout the day. So any questions please feel free to ask staff's here to dive deeper into the goals that they worked on so to get your answers. So awesome. Thanks Jeff. Thank you.

I think so well. Um, okay. So, a couple things I'm going to be kind of bring up. I was had the good the good fortune to be able to talk to a number of you in advance about what were some of the things that you're seeing in Sherwood. And I thought that was important to kind of bring up before I kind of allow you to to have the form of it. Some of the areas that I absolutely heard and you tell me if this is consistent and I heard some of it just a second ago from Craig. uh with regard to discussions of public safety and police and making sure that you have the ability to sustain the amazing level of service that you have well into the future. But to do that means that you have to make sure that you're meshing those service needs with your funding realities. And so starting to have a conversation about that. While this is a strategic session, it's a great time to figure out what will be the decision-making process for that. And so maybe that's uh some of the conversation that we can have is how are we going to approach that specific issue with regard to transportation. Uh really helpful to hear the conversations which we just heard again about assessing the contributions on regional routes and what are some of the other options that are available uh to all of you and whether that looks at local and and microtransit operations whether it's circulator shuttles interlocal uh cooperations and partnerships with others. would be good conversations for us to have today. Obviously within economic development as we had talked about uh uh it's a multi-pronged effort when we look at economic development, right? It is first and foremost to look at our local businesses to make sure that they are indeed thriving. Looking at key areas such as your downtown and making sure that they that you have the game plan in there and talking about Lincoln areas of downtown, what is um how do we see what the progress is? What are examples that we have? I thought were really good observations that you all have given me. Uh and then of course

looking to target uh targeted industries that would help us out in such areas as Sherwood West and then of course within areas like Sherwood West then what would be the housing composite that we would want or can have there. Uh what is the right mix and how does that relate to much larger broader issues uh that come into play? what can we do as a community to kind of make decisions and help decisions on that? Uh other areas such as traffic safety, of course, with the the passing in 2023 of House Bill 3055, you have a little more flexibility on what you can look at as far as your traffic safety issues. And then as Craig had just mentioned, what a great time to talk specifically about public communication, public engagement, public narrative. And I think that would be really good to get your perspectives and staff's perspective on how do we approach this because it can't be everything. And so I thought that was a great point for you to kind of agree on what is it that is most important to you elected officials on that. Now I'm going to pick on you all and just kind of ask you so and if you want I can just probe it or we can go one person at a time but I'll I'll pick on you first mayor. If I were to ask you what you're most excited about next one to three years or what keeps you up at night or what is a priority? Anything that comes to mind?

Well, that's a good question. Uh well, the excitement stuff we're in problem solving mode a lot, right? You know, so I'll start there. Uh you know, we have a challenge with triet, you know, reducing service in our city, but reducing service that wasn't effective in the first place. So we basically um I've been using the term we have a transit desert here in Sherwood even though we pay as a community and as employers a lot of money in transit system that's supposed to be serving us. So I think that's a major challenge with try cuts that we're going to have to deal with moving forward. Um, I think also we have we put together a wonderful plan, concept plan for Sherwood West that we worked really hard with our community um to get alignment. And if you think about it, it was amazing. We didn't have did we have anyone show up to comment during our web sessions and it inspired the community. We had very very few people uh that were upset coming and saying this is a horrible plan. Don't ask Metro to expand their urban growth boundary compared to some of the other efforts in the region which had a completely opposite result. I was really proud about the staff council and our community for putting that together. Um so that's exciting. We have a lot of transmission coming to Salem that's going to make it very difficult for us to to um deliver on the commitment we made to the community of what we think Sherwood West is going to look like. So that's those keep me up at night in terms of how are we going to do that. So in that

yeah wonderful stuff. Anything else that comes to mind from all of you? What is it that comes as present? I live in the financial world in my day world that our budget keeps me up awake and I mean laying off people is never a good feeling difficult decisions that had to be made and then continuing to have the funds to keep up with two of the highest priorities that that the city should have is our infrastructure and public safety. Um and making sure that those funds are funded and can deliver what our citizens need. So, we have a lot of um and we've done a great job at that so far. And we have a lot of amenities that our city loves and how do we keep up with the p the basic needs that I think are the responsibility of the city and still providing the uh the the nicities that we also have in our city.

Great point, Anthony. Balance that goes in. Surf. Yeah, this double I think I expand on that. I think if you look at what to me what as a council our priority one of our top priorities should be for this year is figuring out those questions. How do we whether it's a a levy or not or a fee or some other mechanism. How do we figure out how to balance or not balance the budget but but get more revenue to support all these needs and wants the community has over over the future. I think we got to we really got to work on that this year.

And I absolutely want to hear more. I know that we will absolutely look to talk about what is some of the game plans. One word fundraising but excuse me what else they can like bake sale.

Exactly. I hear they do something about just certain things. Absolutely right about the revenue side and Craig brought it up kind of on a point solution with the the call handling. We have we can't just talk about revenue raising which is important. us up talk about how are we optimizing the funds that we have today because that's how you build trust with the community. So yeah, well said the conversations and why it's so good that you have your your staff here as well kind of think through about how that might go or what the implications are. Yes, I

want to add a little bit to that because I do think that that's true and I also don't want to imply that it's not optimized. I think the city staff runs very efficiently in general. I think the work that at the direction we've given since I've been on council, I think the staff has made some some amount of optimizations over the last five, six, seven, eight years. Is that work ever done? No. I mean, there's always more optimization and and new technologies that can help with that, but I I don't I want to leave it out that that it's like we're not a wasteful city. Like we run extremely efficiently.

Yeah. Thanks for that clarification because I didn't want to imply that we're not but there are al also to your point a lot of emerging technologies that can help um even increase efficiency even more but that's where I was going to agree thank you for that such a great point is one needs to recognize in local government for real we are uh restricted and appropriately so for the types of revenues that we can be collecting and working with that and sometimes it doesn't really appreciate the same fee costs that do and so structural issues like that uh you've already been creative and thoughtful and had to make sacrifices. Unfortunately, the problem doesn't just go away. So, yeah, thank you for bringing that up. Anything else that comes? Yeah, please.

For me, the finances uh would be the thing that keep me up at night as well. And we have been plenty of conversations about uh the budget side of it. And so I've been looking at it from the other side and u utilizing the resources that we already have um that maybe are underutilized talking with the boards after our last um kind of end of year session hearing what all the boards are doing um and then talking with the boards that I lay on to there seems to be um like a lack of direction from council or maybe uh not as clear. So maybe revisiting that for the different boards. Um so we have these volunteer residents from our city that want to be doing something for the city and we need to empower them. Um and so like that's a for me an underutilized resource. Um and then another thing you know with the TSP performance measure discussion we had a couple weeks ago. Um this would be a great opportunity to kind of tie that in with redoing our trail mapping um for Sherwood. Um, we have a PDF right now. It's standalone and using what I'm hearing uh the GIS to really identify the paths. We can really make uh you know connectable Sherwood to these major places. People can use these off street paths to connect with safety livability and all these things we can tie it to our goals. But like partnering up these things that we want to do with stuff that is already going on, I feel like could be a good use of our funds.

Wonderful comments. you know, looking carefully at the thoughtful use of technology that is available to us and and seeing what is really going to be value added in that while at the same time also making sure as another element of public engagement that we incorporate the the feedback that we get from the boards that you all lead us on. So wonderful. By the way, we will be writing these down. I kind of want to just get your general thoughts. This will help to make sure that when we go through the pillars that we all have that and I'll work maybe with Chris so we can talk make sure that we get this. We might want to find someone else. You got it. We need someone writing staff. Not that you think.

So, um the branding is still an an issue for me and I glad we're going to be talking about that. Um, in reality, the thing that keeps me up at night is I, as my children get older, I look at where they are making decisions to settle and their housing is not affordable in our area and just, you know, for people with college degrees and jobs and stuff like that. And so I look at that and I go, well, young families are not going to be able to get housing here and we're having this fight now with Salem and you know, part of me is thinking, well, you know, are if we had a plan for how we're going to get some housing that's more affordable in Sherwood West, would we be having a fight? you. So, part of me is is trying to struggle with that and saying I, you know, it would be nicer if my grandkids were closer to me, you know, and and frankly, that's a selfish reason, but then also we've got these beautiful new schools and we've got all this infrastructure and I want it to be enjoyed by people who live here. I don't want it to be a okay, well, we're gonna come in from other communities and enjoy uh the the schools and the parks and everything and then we're going home to our, you know, I like I want it to be for people that that live here, right? And so that's that's part of what I'm and then of course both the transit in both what the mayor said and what Dan just said about connecting the trails and it does feel like um the the trails are one of the things that I always hear about what people love about Sherwood. So um you know making that more of the selling point and part of the branding of the city and part of

um you know the thing that's that's going to go a long way in helping us. So anyway, yeah, I'm glad to hear that those

coming in today. I've been very mindful that we have a two-year budget that's already been set. We've got these goals that have been already been set. So being mindful that we're not tacking extra projects and onto the staff and if we add something, taking away something, being mindful of all that. But I would say a yes and to what's already been shared. I think another area I would I would go along with what Hillary was saying is housing. We talk a lot about middle housing, workforce housing. Case in point, over the holidays, I had an opportunity to serve through another organization to families who lost their homes here in Sherwood and are living outside the community and commuting to Sherwood schools because of affordability. So, as we talk about affordability going deeper than workforce or mental housing, I also learned through the senior advisory committee, we have a number of seniors who are unhoused and living in their vehicles if they're lucky enough to have a big vehicle and then hiding in areas on on the streets in our community. It's very well hidden, but it exists. So again, not that we have a lot of control over true affordable housing, but I think we have I would like to see us have deeper conversations about what that looks like specifically as we engage with Sherwood West.

Thank you. Very the whole absolutely make sure that we have that conversation including started that today. So thank you sir.

Um three years from now I hope we talk through all our processes and um have things happening in Sherwood West which reflect our desire to have a housing options community jobs um expanded jobs opportunities in Sherwood West. I hope we are mostly done uh building out Sherwood broadband. I hope we are mostly we are fortunate to mostly have our industrial lands outside of Shugler West uh built out and producing jobs for our community um and and tax revenue. Um, I hope we will have given the choice given presented choices to our community to make a decision about um how we want our community to to operate um and do it in a in a timely fashion to be able to decide. Are we going to kind of maintain the status quo of level of service? Are we going to make cuts or are we going to restore some services? Um and that those monies when we based on the timely feedback from the community by asking them a question that then we're in a position to then respond in a smooth way whatever that direction is. Uh certainly we do have uh thing going to keep me up at night literally is is the revenue piece and the variety of options we have. It might not be just a single as other counselors and the mayor have commented you know are there any we are an incredibly efficient community. We stay with our core. We do not do things that some

other communities do that you know um we stay with our core services so we do a very good job and we are incredible and um there's always potential more opportunities there. Um yeah the financial piece is top of mind for me today. I hear you. Thank you mayor. Yeah, I'm just um as I was listening to everybody um I have a yes and another and um this is the place to do that.

Yeah, and uh I love that expression. Thank you. Um the finance stuff is really important. Um and it's something we're going to be dealing with for a while. But I also want to encourage everyone, we still need to be bold and ambitious and think about, you know, what we want this to achieve in this community because we've proven over and over again like we built a $29 million bridge without having to go to our community and ask for money, right? there's when we set those goals out there um even in in the light of our current financial systems we we have just an amazing ability to figure out how to make it happen find the funding work with our regional partners or federal partners or state level partners. So in the midst of all this the financial challenges that we have just reminder not to lose sight of we I want those ambitious goals. You know I want to figure out how Sherwood can um continue to frankly beat our region in terms of economic growth and how we think about things and innovation and all those types of things. So I'll just leave it at that. It's great conversation and this is why you're going to be able to achieve these things is working together on this. Keep your eyeball being courageous enough to talk have these conversations and and that also gets to you is we want to make sure those of you on staff that are aware of this and know of some of these kind of help bring those pieces out as well as we can as well. Obviously, not everything is going to be resulted in, but we will figure out a path to get a sense of priority so that you all staff have a sense of where your resources need to be applied to to make this happen. So, um, real quick, so just how we would go through on the logistics, if this makes sense to you, Greg, Tony, I thought what we would do is so for the flyer that we have that shows, excuse me, we'll go to the Sherwood Glows. So you see this one that has the goals and then we have the small font on

here. If you don't mind, I think this is going to be a good basis for us to walk through the conversations. For those that can't read it, don't worry. We're going to be able to cover you. I'm going to speak to a couple of these major items. Uh from there, what we'll do is I'll tee up what we have for the pillars and some of the goals as an observation. From there, Greg, what I'll do is then it'll allow you to have staff to speak to something that you have as a handout. Here's some of the deliverables that you had worked on the year for those specific pillars. And then what I'll do from there is get some reflections on what you think. Are we moving in the right direction? Do we need to change those? Are we did this define success for us? And then we move to the next one. The whole idea what I want to do is make sure that we get you through on time because I am very thoughtful of your time on a Saturday, but making sure that we have a path for how we're addressing these and that your staff has a sense of what is most important to you. So that's the way I was going to try and do it. Unless you want to support with that so down some of these and is there someone that might be able to help me write some stuff, I can try and do it too, but I want to make sure I'm actively listening. here.

I'll use those. No problem.

Maybe we'll uh we'll tap you out first. We're all going to remember the first one is always the most difficult to get through but we'll give this a try and see we do. The first one we had and where we want to have some of our conversation is on economic development. So when we all had talked I know it's a lot again you can't read it's okay I'm going to walk you through it. Um generally I'm using this as a tea up and then what we'll have is I'm going to allow for staff to speak a bit about what they've done for observations and then I'll just kind of make sure we're on the right path sector. uh for econom development. What you all identify first is we need to make sure that we have diverse growth opportunities that we've heard that again today both as Sherwood West grows and then as our existing businesses that they definitely see a path towards uh towards opportunities going forward and vibrancy going forward and that means supporting new commercial industrial development in the targeted employment areas. So we'll want to make sure that we are have ideas of how we're going to go from that. So I would love to hear perspectives on it. Balancing Sherwood's tax base, that's going to be important for a number of reasons. It it hits us from a fiscal side, but also keeps you less uh keeps you uh safer and more vibrant and diverse. When you have the diverse tax base, then you're going to be least vulnerable to if there's a downturn in the economy. Uh bringing jobs that provide wages to allow people to live and work in Sherwood. That's exactly right. If you have a home and growing industry or access to jobs within the area, you want to make sure that uh they are that you have the wages there that are appropriate for going to that uh kind of what we call leakage uh to other communities is something we want to avoid and then continue the revitalization of Oldtown by exploring some of the tools that are going to that. So if I may, I'll pass it over some quick updates on Mayor on this

and then again you can you can refer to the document that was given here if that would help you as a guide staff. Do you want me to start or

Sure. Okay. Well, thank you for being here and giving me such detailed direction for the last year. I thought it was very useful. I made some we made some good strides in economics as well. Um, I'll just start with um, so I have it ordered a little differently, but I'm just going to go by the one I have on on this sheet on the blue one. Um, because it's kind of blurred that way and I can keep track of my details. Um, improving. So, Eric, I talked about this one with you is the first one is promoting strong economic growth opportunities and under that sub deliverable was improving economic development code to promote stronger economic development. Um, we had code suggestions that were added to the Oldtown strategic plan um to promote vitality and economic growth in Oldtown. An action plan um is likely to be approved by council next month. Um outside of Oldtown, code updates will be reviewed. I think we're going to be reviewing that in a little more detail in 2026, but um our consultants and the planning commission, what was the representative planning commission with the old town strategic action plan does have some a series of of um uh advice and suggestions for improving the development code for um future investment in Oldtown revitalization. So Eric, I don't know if you want to touch a little further on the code.

Yeah, outside of Oldtown, I think there's a few few things we can target for 26 if you guys are interested in it process. So really big picture, I think our code is is a a strong code talking to employment area, our industrial land, commercial, like things are working right. We're getting the invest speculative investment, the businesses we really haven't had a problem attracting, you know, the manufacturing, etc. So in terms of uses, I don't know that there's a a whole lot to expand on in terms of like code improvements. I think the the area would be process like can we fasttrack the the preferred industries that type that type of thing. So that's what I would recommend if you wanted to target something in 26 and actually take on that goal in a meaningful way. I would say the process for target industries is move that I would

we do talk about that in one of the later goals as well for expedited review process and so forth and I know I mean this is development code but I think that can translate into building permit like if we for example a resolution if that's needed an appropriate resolution that says if you're if you're a target industry manufacturing high-tech whatever we will process your building permits first for example and that gives us the cover to actually have the building official work on that and and process those things within, you know, four to six weeks as opposed to other cities that take four to six months. That's still thinking 75 days then. Is that what you're thinking?

We could Yeah. I mean, I think we need to get through it. We need to talk with plan planning department, talk with the building official, figure out what reasonable time frames are.

That also leads over to the housing this more affordable uh thing. I know there's some cities in our area that will get builders that donate land in res in in exchange for getting their stuff fasttracked for the development or different stuff and that land is used then for you know which is the biggest cost on the housing is used then to build affordable house or housing that's more affordable or something like that. So that that's both an industrial, but I I think that and I heard I think I heard you said say this, but

are we going to t are we going to as a council figure get a list of hey, these are the businesses that we think we should be targeting and we can have a discussion on that. Yeah, we have that interaction on that. Okay. I do remember having that discussion. So what exactly are you are you saying in terms of plan of how to do that? Once those businesses uh come, we have the list once and we we can I can share it again. Once those businesses come to us, it's setting up a program, basically an internal program that allows us to fasttrack those through the permitting process. Okay. It's a refinement on our red carpet program. Yes.

And I'd say a little bit more formal because we, you know, we already do that. So like Eric and I, as an example, big manufacturer, 80,000 square feet. They were looking at Sherwood Commerce Center. I went red carpet, rolled it out, talked to the building official. We've already told them, you know, four to six weeks for building permits, no land use review. Like, we already do that. But I think it would be if we can give them sort of the the resolution from you guys that says, "Hey, look, you are on this list, you're a target industry, we will fast track you." That's an economic development tool instead of because what they ask us versus a trust me.

Yes. What they ask us for is money, right? That meeting that we had a few weeks ago, they're like, "What do you you know, what incentives do you have financial?" We're like, you know, we got business Oregon and we'll throw what we can at him, but really we're fast and we're flexible. Um, and but if we have a piece of paper that says, hey, look, here's your here's your industry and it's going to be four to six weeks that that I just money, it just goes a little bit further. And just as a point of clarification, we're talking about specific business industries, not a specific business. change for clarifying. Yeah.

And then on the the old town Oh, sorry. Yeah. So, um for this year too, just kind of an awareness thing. There's Senator Mlan has a working jobs act bill. It's going to go through the short session here. And one of the things they're trying to do is uh create a big pool of money for um R&D tax credits. So, we should watch that closely. And if there's things we need to do to tune our our processes to take advantage of that for organizations that want to move here, we should do that, too, because that's that's great because that comes out of income taxes, not out of property taxes, right? And uh that would be additional tool as we're competing for outside businesses coming into the state. So,

thank you. Y on the Oldtown plan and I unfortunately don't get to see the final until next Tuesday, but um do we have metrics in there that say whether or not it's successful? Right? I mean that that's the only thing I don't see on this is like we're adopting it or we're saying but then in a year's time or two years time I want to know if it's successful or not and how are we measuring that? Yeah, there's a there's a chapter in the draft plan that that are measurables for success. Perfect. Thanks.

One real quick thing just kind of I noticed it. Probably the best thing then is maybe use this blue document. I'll kind of summarize your the one as I up. I think it's going to be easier to read. It sounds like staff's going through it. It might be just easier flow for you. So, as we go through that makes sense. Um real quick for me as an outsider the as far as your targeted in those groups that is something you all know the thing that you can specifically help me with which ones they are what kind of it's advanced manufacturing manufacturing aerospace defense yeah semiconductor

have identified space for have a sense of your the viability of it do you have a cluster concepts that come in do you feel like that Some of that industry is already within the region. We have semiconductors and we have three semiconductor company that serves it right. Semiconductor. Yeah. So that's kind of our target like for the highest paying jobs. Just real quick tax credit bill has a list of qualifying industries as well. It's generally rated against manufacturing which I think compliance with best but we should look at that as well. Yes.

Trade zone status here. We we do have that in our state. Um I part of Portland manages the foreign trade zones. Um I haven't looked at it specifically. There are a couple businesses I believe who have it like Lamb Research has their own foreign trade zone I believe. I haven't looked at it for other businesses. Sometimes it's a nice little kind of sweetener again that you might

Yep. I can look that. Thank you. Anything else seem like it's the right path for access to the high quality jobs for Sherwood residents? uh sustainable industries obviously would be good partners and neighbors in the area. It seems like it's a great great approach and you like the idea of where it's at. I think one thing a great point that councelor Giles brings up which is those measurables in Oldtown but is it something that's literally figuratively concrete that you can see in the area that shows progress in that revitalization is probably something that will be very important if that makes sense. Anything else on that? Any other observations from an economic development perspective that we want to be aware of? As far as the tax base kind of have a sense of that and the impacts that might have because obviously as you look at your property tax, you want to make sure that you've got a good fever mix there. Okay.

It's a pretty good pretty good machine. Things are things are busy. We're a good team. I see. done. We're very lucky to have 2 million square feet of flex industrial space avail that's just been built and uh the economy is kind of down but hope to get it built. If only there way we say we want to bring these to Sherwood so that people can live and work at Sherwood. The only way to guarantee they hire Sherwood people. I think it's more the idea that the people they hired. Yeah, that is too as well.

Yeah. Anything in regard to oftentimes you see within economic development and we get back and we're going to be talking a bit more about messaging communication but branding. Is there something that you're needing or wanting to do as far as the Sherwood brand that you market to these preferred industries? Anything that comes to mind there? I don't I'm sorry to put you all on the spot, but the business broadband broadband service the businesses save them money and make sure that you're sounds like we're doing that pretty well. Okay,

wonderful. That's our next goal. We talked about Sherwood broadband actually infrastructure. So uh if I may, we'll go a bit into infrastructure next then. So what you had identified in the past, so uh building key pedestrian connectors obviously are something that we want to be aware of supporting major intersection improvements. Some huge accomplishments that you've done in those areas uh that we talked about. Then we get to uh continuing to invest in Sherwood broadband utility is an important aspect and and talking through obviously you've got working on completing the broadband fiber to the home buildout area and then looking at other opportunities to really make sure that your residents and businesses tap into that. You also identify continuing steps to build a new public works facility. Again, if you're going to be able to provide all of these specific services if we're going to maintain the level of service that we have uh as a city, then we have to make sure that we have the ability to support all of that. And so I I understand the importance of a public works facility, the challenges, the cost to that. And then we'll talk again about master plans. Well, we'll absolutely go through there's a couple questions councile and then I'm just wondering where we are.

I'm pillar two, but if we want to go there's there's several I don't know. We missed a bunch of Yeah, this is what I was worried about is how I think we should just work off of this document. I think it's Yeah, this is this is basically the new this we've taken all this information. We're going to use Let's go. We're just showing what was adopted. Where would you like to start? We'll start that through and I'll get you through for that. Do you want to go and go self? I I mean I just have there's a couple more of course development I don't know that' be great council probably wants to hear about yes

okay Brad and I could briefly just under a minute talk about uh broadband we meet regularly we talk about new companies coming in I refer companies to Sherwood broadband a lot of companies I've talked to have switched over but Brad if you wanted to

yeah I mean this something we do regularly and always chasing new business coming in. Sometimes they even come to me first saying we're going to be buying this building and broadband there and then I'll go to Eric say hey somebody's trying to buy this building kind of work is very helpful for us to I didn't have originally for the first few months so that was great I guess the only thing that's you know produce jobs but obviously data centers is a direct across so to throw that one out there that that's one easy one, but uh it comes with some some gotchas, too.

At at the risk of uh starting a a big can of opening a big can of words, how about this? Would you like us to to bring a work session to you about data centers? That that's the one use that we could in terms of code updates, improvements that we could code right now is silent on it. And I think because of that we would say not a lot which means it's policy direct. Have you gotten any inquiries? Yeah, we get inquiries. Yeah. But we we're getting inquiries into the deployment area for the central. There's a few uh there's a 10acre lot in the middle kind of off I drive. We've got a few requests in there.

I'd be open to hearing the pros and cons. I It's up to you. I mean basically do you want us to bring it to you as a policy decision to

just as a on the face of it the challenge I have with data centers is it does bring in a lot of property tax revenues and federal assets in those buildings that roll over a lot however it doesn't bring a lot of jobs that's and obviously there's some environmental concerns um but I think what you just mentioned is really interesting that maybe we should talk about are They're very specific areas that will be hard to develop otherwise that we potentially could allow it. Otherwise, it's just going to sit there and never get that that might be worth the conversation.

Worth the conversation. Then then you'll know we're council that on very light introduction to you guys. Then at 26, I think like just right off the top really quickly, you can put a size limitation on these, right? So you're not blowing it out. You could say max 20,000 square 50,000 square feet x kilowatts. if they go above that conditional use and XYZ like you know you guys are in the driver seat in terms of how you set this up and even limit it to very like almost by lot by lot very specific wanted to you could do a data center overlay yeah I'm open the conversation

you tie that to budget concerns and just I mean there's a price where it's no longer economical for them to come in and just under that it funds public safety You know what I mean? Like there's there's some dollar amount where we say but can you do that or can you say yeah I think we can learn a lot from some of the data centers. Oh Eastern Oregon you know so I think to to your point I think there's there was an opportunity there. We just need to be really careful.

All right we're talking conversation. Okay. So, u making sure I think we're at the bottom of this where it says support new commercial industrial development implements and then we have some deliverables on on the next page. Did you want to do that? Yeah, I'll just go quickly. Um um we can Okay, so this year it talks about Sherwood West pursuing development broad housing mix. Maybe I'll let Eric speak to it a little bit, but we are going to be beginning comprehensive and master planning in Sherwood West.

Yeah. So, we uh we won the LCDC appeal. I've heard that they're going to issue those findings by March is when to expect it. Um after that, one more appeal for the Court of Appeals. Probably six more months. And then we don't think it's going to go to the Supreme Court, but of Oregon, but maybe. So, I think it's going to be up to you guys next year, this year, whether you'd like us to start comprehensive planning and win. So, you know, we're ready to hit go on the on the IG and the contract um with with Metro and then get a get a comprehensive plan. The comp plan most of the comp plan will get funded from with Metro. Yes, most of it. Yeah, we have to wait for those appeals to exhaust before we can move forward.

I I I don't think I I think Metro would fund it. We need that final answer from them, but I think Metro would fund it. Yeah, I don't think we should wait anymore. In my Yeah, then it's for me it's how does it fit within your team's workflow, all the other stuff that we're forced to deal with from Salem. Yeah, it might be worthwhile to have another work session on legislation coming out of Salem and our ability to meet the plan. Um there's some a whole set of breaches bills that are already slated to come out this session that are even worse than what we so far. So I'm not suggesting we stop. I'm just saying

I'm not concerned about moving forward. Yeah, we just need to go eyes wide open. There's aspects of our plan that we can't enforce under current state legislation. On the converse and state legislation is only going to get worse and worse. I understand that. But it's eyes wide open. Yeah, we all understand this. Yeah. Interesting.

And then the next one is mainly facilitate collaborations with schools, programmatic facility partnerships. Uh this is my favorite one. This is the one that I think we've made some of the greatest strides in this year, this past year. Um I talked to the high school every week. Name was Liz Barrett. I think technical education director there, the principal. We do uh industry partnership quarterly meetings at the high school. We I recruit actively recruit new companies to come in and and attend the industry partnerships. Have them take tours of the CT pro CTE programs at the high school. Got we got Allied Systems, Olympus Controls, NSIX, Zentech and Tresy Precision. All big employers in Sherwood to be connected in the last year with the high school. Um which was great. took tours, got to see their welding, fabrication, uh, software stuff. Um, they had absolutely no idea that Sherwood High School had all those programs. Um, so that really is creating new opportunities for those folks to come in and speak at the high school about career pathways for students who are not going to four-year colleges. And and I'm going to be meeting with the mayor next week. Hopefully, just have a chat, just intro chat about apprenticeships. We took the high school up to Hillsboro um two weeks ago and had a great meeting with Hillsboro School District and the city about how they developed an apprentichip program for 16 and 17 year olds at uh Gyro Semiconductor. It's very hard child labor laws, insurance issues, all kinds of but Hillsboro has the secret sauce and I want to figure out how we can maybe do that here at high school to do that too. So, um, more on that, but we're making really good like I just love this one, the bad school one.

So, if it's state laws that are making that so difficult, that's another it's mainly bully is the not the bad. It's uh there's not a statewide system for apprenticeships and every new one has to go through bully process. It's kind of convoluted. Yeah. And they had to have Nathan Sosa from Hillsboro really be their advocate. we would probably need a likewise keep pushing these CTE programs, apprenticeship programs, but if there's if not making it easy to have them that's

would be a little bit difficult and every other state in the US almost every other state has an apprenticeship program state one we don't and that's an opportunity for for Oregon as well. So anyway, I think Courtney Nan could possibly be interested if we want to mayor or somebody wants to approach her. She's a former teacher maybe she could help but we would probably need that support. Another school you may consider having conversations with is it David Douglas something Douglas they have an amazing it even sounds like it's might even be better than Sherbet's program nice but they CT can't be better I was hardressed to believe that as well but it it it sounds pretty spectacular

that's cool

yeah anyway that's this one's doing great I'm really having a lot of fun with that one and then um the next one is explore financing options to support necessary infrastructure question to like yeah the CT program and maybe this is for Brad too but is there an opportunity to have internships for that time over the years um I just want to make sure we've got a good program developed so if we bring somebody in we it's worthwhile for them. Okay. So, that's on me to develop that program and make sure we got good work that they do. I also thought I saw it as a Craig, but also a uh a way to offload some work. We talked about that on the on support side definitely.

And mayor, I had conversation last year something like that throughout the whole city, not just one area. I mean, you could take some seasonal positions that you have in public and have somebody come in and learn some GI. I mean, there's ways we could do so,

you know, and understanding fiscal constraints that gets challenging, but maybe using one-time dollars to it so that you can kind of just judge it year in on something like that. Great idea. Thank you. Anything else on that? Congratulations on your work. I mean having a labor force that is here is such a great economic development total and viable and then there's nothing better than having a labor force that is invested in the community and that's of course your own please go ahead finan financing options available to support necessary infrastructure for economic development um we do talk to the business organ support team a lot about capital improvement financing programs er could probably speak a little bit to We did receive some funding um force drive for business Oregon lending program um and we do monitor state programs for Sherwood businesses. I refer a lot of Sherwood businesses to they're looking for help to either the um SBA or small business development center at PCC. Um there's free advising for small businesses there. There's um a lot a lending expert there as well. Um Bearcat Brewing used them uh to set up their business and a couple others that I connected with uh folks with in town. They've gotten great loans and grants through the state on some of these programs.

One thing just to identify on that. So um I think that's exactly right is understanding financing options are available for your businesses that are specifically coming in. Uh this does say necessary a structure. I know with the work you've done in Sherwood West some I so I don't know if that means tiffs SDFs other aspects like that. Any quick observations?

Yeah I mean um that's thank you. I was going to mention sh so the north district in particular that's our industrial land employment land significant infrastructure needed to serve that area. So obviously you guys talked about the pump station with CWS that's going to be funded through uh regional regional funding that that should be taken care of for the most part by CWS, but transportation, water, uh storm water, all of that's going to be needed in order to to develop that area. So you know, we need to do comprehensive planning, but we also got to fund the infrastructure. So we're we're finishing deployment area tribe. We're going to have to the next push and hope and maybe with some state funding or something else is going to be that north district or employment.

I have apologies for finance folks on the spot. Anything so state funding is there any localized opportunities at all that we know of that we can use. So I'm just trying to make sure. Is this something that's viable? We'll figure it out. I'm not worried about that. But you just led a task force. Okay. you do if you

there's lots of crack that were pretty great that I mean sorry to interrupt you. Annexation agreements are a great tool. So if if we're not getting the money ourselves uh raising the money ourselves you know if we have to pay if we get a big fish and they can you know uh we adopt a new annexation code which is on here so we can um partner with them to ensure the infrastructure gets it. Wonderful. Wonderful. That's great. Thank you for clarifying this. Okay. Actively exploring

actively exploring out of state and out of country industry prospects a lot on this. Um this was kind of my previous job for 13 years before coming here. Um so yeah, I lived and worked overseas for a lot of my career, but it's pretty easy for me to form these relationships uh with GPI, Business Oregon, Port of Portland. We work very actively with these uh economic development organizations regionally to I'm always talking about them. There's not probably not many people at the state regional level that don't know about Sherwood and the great opportunities we have here and that's because of the work that my predecessor did and then the work that I'm continuing to press on them and emailing them and calling them all the time just saying hey we got 2 million square feet of this industrial space here. can you help us market it? And they've helped us with some marketing in Korean and uh Japanese um that I've sent to um on trade missions overseas. Um I talked to some Japanese companies uh Select USA last year travel with the state to the east coast in front of these companies. It takes time. um out of state. We we talked to a lot of companies as well that are looking at Oregon. Um you know, Oregon's unfortunately, uh it's a statewide issue for various reasons. We're not the friendliest state for regulations and taxes. So, you know, they kind of pass us by for other states sometimes for these big ones. But I'm kind of intrigued by Sherwood just because we have land coming in from the only metro area that has some developable industrial land coming available soon. Um we have a lot of flex industrial space. We're close to Portland metro area. We have a lot of good school we have the best one of the best school systems. So there's we got a lot of great things that I talk about with

them. But um yeah, we're we're making good strides. I'm going to hopefully a semiconductor show this year uh in your your state Arizona um to with business Oregon to recruit. So Taiwanese presence with Taiwanese. Yeah. So we're going up it's hard it's tough to compete with Hillsboro but we're close to Hillsboro and these companies are intrigued when they learn a little more shop about Sherwood but Hillsboro's got some more incentives in their toolbox anyway. So great approach. Congrats to all of you. That's that's great. Okay. So, talking a little more about the balance of Sherwood's tax base.

Yeah. Take the So, we adopted annexation policy we adopted um last year. Obviously, we had just had the charter amendment as well. Um you know, staff's ready to implement. We got two annexations in just before the charter amendment, but those will be subject to the annexation agreement. So, I think those would be a great and they're relatively small, so it'll be a great kind of pilot, I guess, or kind of initial that stab at that at that code. Um, obviously going to be big for Sherwood West as well. And then target metrics for job housing balance. This one's been a tricky one for staff just in full transparency. um my thoughts on it or we can keep this really simple if you guys would like and just look at like what's the ratio and showment to residential, right? And just always track that number down. That's like on on the other end. Um oh, this is job. Yeah, that that would be a tax base kind of approach to to this to this poll. When you start talking about jobs and housing, it gets it gets tricky. Um it just and so I think there's probably work sessions. We talked to um someone economist about this. He was a little bit stumped as well because it really depends on like what are your goals, where are you at right now. Um and so that this has just been a tricky one for us. So if you guys have thoughts on what you're looking for, love to hear it and we can pick up on the threats. just less about the looking for and more about potential partners like Fall Valley Fire has an extensive database down to the lot level on taxes, property taxes and you know all these things we deal with and they might be a great partner for that raw data that you can use to do analysis. you know those type of residential generates this XYZ there might be good impressions for that. So,

and I thought we were looking at something Oh, sorry. Go ahead. You go ahead. A little I mean I thought something a little more simplified. We we were such a heavy residential for so long and then we you know pivoted toward economic debt. So what percentage of our product coming residential and what percentage is now coming? I mean that's like simplified. Gotcha.

Yeah. On the metrics front I think I don't want to if we have to go to a consultant we're probably over complicating it. So I would say we should be able to identify four or five KPIs that we can calculate internally update without tremendous effort that give us directional information trending over time and accomplish I think at least short to medium term what we're looking for and if we need to get more complicated down the road then we can cross that bridge down the road and start more simple

for me it was a it was a putting a flag in the ground saying as we looked at True West We wanted a lot of jobs and so we did a lot of work to decide what true was fulfill that work is those were done but now we have refinement and master planning efforts um development agreements to happen but I think to still apply to the ground and say okay our intent is for this and this to be jobs and as we keep going forward don't get it let it get converted um the housing They have, you know, housing areas. They have job areas. I mean, I'm at the point that I still want more jobs than what we have outlined in Sherwood West, but we've made those decisions and we're moving on, but let's not backtrack on where we plan as well as existing parts of town that are in the city. Um, I'll keep the flag in the ground and don't convert it or have a very thoughtful conversation before uh

yeah and I agree with the sentiments. The reason I offered up 12 hour to open for consulting um I do think that you look at the different type of commercial and industrial properties you look at the tax change ratios and all that some more desirable than others. So having that understanding could be good and I think it'd be easy to get from uh fire if they with us on that. And then if I may, I may work offline and maybe we can reconfigure that a bit more. So it's a little broader saying you're going to keep your eye on the ball with regard to the appropriate diversity of housing jobs, property tax levies, all of these different pieces using metrics and available information. Something along those lines as opposed to tying yourself just to a housing jobs ratio.

The reality is also tell me to shut up when we did show up. the new housing that we do get is going to be looking very different than our existing housing. So, we're going to have a much wider variety of of housing types um housing sizes um um housing in turn housing density. So, then the um yeah,

that that really helps. I think for us we were Eric and I were talking and goes all the way back to Bruce like you know is do we do something really kind of sophisticated and really track something over time but if if this is simple five KPIs the staff can do I got I got plenty of ideas we can do a GIS and other stuff and I mean just a heads up you guys might know we're going to bring back the quarterly economic development report so I think we'll we'll target like three or three to four or five and just keep putting in those in these KPIs every every quarter. That sounds good. So, we'll identify KPIs that are appropriate to help you with those specific. Oh, let's those are some great lengthy readings. It'll be more

brief. I'll keep it so that um we do talk about jobs, wages that allow people to lose any work, including the use of the incentives. So, I know we talked a bit about expedited reviews, looking at this, but was anything else to follow up on that that aspect. Yeah, just the old town strategic plan does have a lot of incentive ideas as well for council. Um, I have a question about that. When when are we what's our next action on that? Next in February Tuesday, if you want to come to planning commission review,

are we going to have another work session up? Not not planning to unless you feel like you need to. So hold to see what the we've had a lot of conversations about the incentives. We as a council haven't agreed to what the incentive structure should or shouldn't be. So I'd like to depending on what it looks like, I'd like to have a conversation about it before we bring it to a vote. Yeah. You're talking for Oldtown specifically?

Yes. Okay. Yeah. Yeah. We can schedule a work session. Um there's there's a there's a few things in there. Um there's, you know, the the plan itself is fairly broad. Talks about urban design, talks about all sorts of things. But if you guys want to talk at zero in talking about incentives for me, the rest I'm on board with. I want because we we've had high level conversations as a council about things we could do with incentives. I don't feel like we've reached any sort of internal agreement on what we want to do with incentives. And and what they've put in the report is basically just suggestions. They're not like you must do this, you have to do it. When would that turn into actual programs?

Um the way it's set up now in happy if you want to bring it back before adoption. Absolutely. Um but it would the way it's set up now would be a resolution. So it's not an ordinance be a resolution for an action plan. Um and then our plan is once you guys adopt it then start looking at the lowhanging fruit and bring that to you in a work session and say hey we so the incentives aren't baked into this plan. is more of just like we will develop incentives after this plan is adopted. There are a few specifics and there are a few specifics and if um I I'm not opposed to a work session at all but they're specific suggestions not things that are going to be adopted as part of a plan

as not part of a binding plan. It would be part of it would be suggestions follow but you've kind of bounced I feel like you've contradicted yourself first you said it was suggestions it's not binding and we'll have to turn those into ual code at some point in the future, but then you just said some of it was binding. Oh, no, no, no. Not binding. I uh not binding spec there. Specific suggestions. Yeah. Yeah. Sorry, I must I mumble sometimes. In a plan. That's what people read and they think that that's what they before it goes for adoption because let's not put something out there that they're not on board with even if it's just a suggestion.

We and I won't speak for everyone else. I only need to talk about the incentive part. I've seen the rest of it and agree with the rest of it. Just review those before. Yeah. First and then we need to post. So maybe there might be further conversation specifically on the incentives and then one other question would be to clarify something. Sure. Craig, could you just get the draft out to everyone? everyone review it and then see if we need if there's consensus to have a work session before um it comes to the council for approval then we can schedule that works I think it's only

question anything else that has budget implications in that plan that you you need to be aware of in other words you want to make sure if you do have recommendations that there are things that are viable um and that you're interested in or that would be put in a budget if it is indeed low hanging food correct okay so food for thought just to What I'm gathering and and I heard from some of you is let's make sure that we have things that we actually can see that we're moving towards that plan where sometimes.

So the last part of that is talks about expedited review. We form this four to six week building timeline that we can actually put like a company's logo right here. Send it to them and say hey what other city in the Portland metro is going to give you a four to six weekable timeline for building nobody. They're like oh this caught a lot of people's attention. um the company we actually talked to a company that supplies NASA um about they're looking at um I shouldn't say more than that but uh uh they're looking at 80,000 square foot uh building in true commerce center they're very excited to see that

nice anyway that's just talks about non-financial we have a lot of non-financial tools that we do as well that's all we can offer that's good exactly Right. This

any other questions on that? That's I think we're wrapping up the elements of economic development. Is there anything else that you think that is missing? Is it you're going to see that if we are able to continue down this path, we can find a way to define success outcomes? You've identified some key KPIs to make sure that you've got the right uh relative economic and housing and labor mix going forward. Anything else that comes to mind from President? No, I think you're going to say the same thing. I guess as we wrap up this pillar, I'm just moving on where we're at with the goals that we had for this year. If there's any that you want to change, take off, add before we move on to the next section. Last year, we were able to cross some stuff off as we completed them. I think some of these are most of these are ongoing and are going to stay. But I guess I just wanted to double check that helps us when we were to modify things to bring it back for adoption.

I assume we need something on here about potential fees levy slash like that needs to be like finishing that work and making a decision needs to be I think a goal for this year. Oh, okay. My bad.

Well, let me when we get to that then we address that. So, I don't know that you can cross it off, but when we were talking about doing the planning for Sherwood West, and I don't don't know if this is the place to do it, but I would love to have let staff talk, you know, give a lot some time to figuring out, okay, what other what types of housing that's more affordable are being done in Oregon or around.

Okay. But but because this number one deliverable on this was well insured west that includes a broad housing mix and affordable housing option but we're talking about economic development that that is under economic devel are absolutely going to delve into that a little bit more. I think we need to move that to the livability section. Yeah, I think it was just a really I think we put it under act then at some point because it was so it was very it's basically the land use broadly which end point. So if we wanted to break it up we could or

Yeah. And okay and I don't I don't really care where it is. If the council wants to move it to another section that's fine. I just because we it was in there and because I I get that we were focused on the legal battles and physically getting the land in that the second was a problem but now that it looks like there's a light at the end of the tunnel to be able to say okay what might be a plan for doing that. I'm not even saying, hey, you got to follow this model, this, like I I would rather you bring some stuff to the council to say here's what other people are doing now that we've had some time to look at it. But housing diverse, sorry,

well, housing diversity and just more affordability, right? Keith has talked about it too, right? There's going to be different sizes of house or different kinds of h, you know, and and and part of it is one of those is going to be housing that's more affordable. I interject real quick. I want to talk about this in the livability section. So I agree we need to have goals for compensation. All right. Now back to the point about this item. I think the issue with this deliverables is actually needs to be split into two. The first part of it needs to move to livability and the last part about hospitality leisure and stay where it is.

That's probably how I would fix this problem. Okay. But I completely agree. It's on my list to talk about a little bit. Fine. I'm fine moving it. You just Thank you all for clarifying that. It's a very helpful s uh the annexation policy we're at 100% for that. Was there a next step for that? Any other next steps we could identify for the annexation?

So the policy is in place. I think if you guys want to see uh a follow-up goal in terms of implementation, happy to add that. But I think you guys will track it like it's going to come to you operational now. Yeah, it's operational and to you if you have specific goals I guess to accomplish as part of it, but it would just be implementable. We set up we have it in place now and a deliverable that could come off, but it's not one of the old. So, oh, I see. Yeah. Remove the naming. Very helpful to bring it out because you're giving a sense of what we need to do to make sure we're moving at all. Thank you.

Um, all right. So, as we're we're going to continue going forward, I want to just mention that uh if anyone does need a break just to feel free take a step back, walk through uh get us something to eat or drink, whatever you need. Obviously, using the facility is certainly that we'll go a little more before we do a formal break just to make sure we try to be thoughtful of your time if that's okay. But if anyone really feels like, okay, we need that break, then you just give that hand up and we will take that thing. next uh pillar that we're going to go. We'll continue to work through this. Did you have another item on this? I had a question talking at the end here about the last complete the oldtown strategic plan. It'll be done. Do you just want to change that maybe to carry out the Oldtown strategic plan or how should we

I think we had this conversation over the last couple of goal setting sessions like once a deliverable's completed we remove it because it's operational. like we don't have we have a thousand things that happen in the city that aren't deliverables that you guys dearly make that part of your day-to-day operations. So to be carrying out and is part of operations is not a deliverable. This one's actually a goal. So well continue revitalization of Oldtown by exploring tools and encourage it distinctive character. So would that stay? Will you revise that? continue the revitalization of Oldtown and then to in an effort to encourage its distinctive character and then leave the rest for deliverables.

I think the goal stays because we still have work to do around incentive programs and and implementing whatever processes are going to come out of the action plan. The strategic plan was just one deliverable in that new deliverables that should be on this year's list. Thanks. When do those get developed? I mean we can identify them right now or what we've done in the past is that staff will develop them and come back in the next couple months. We're on the same page.

Yeah, this is important to make sure that we're clarify and thank you for bringing it up and we absolutely want to make sure to close out and clarify or adjust goals and somewhat deliverables as as there any of the others if we can specifically on those. One last thing that I know would be helpful is from a staff perspective. I think in this one we have a feel for it, but do you believe what you had heard about here is all something that you can undertake in the next year? Do you feel like this workload is appropriate, especially given some of the constraints that you have? Does this seem like it's very doable? Everything you've heard? So, it's important that we you and staff can come back and say you've we have too much there's too much on the list and this is what we can do.

Yeah. I don't think we need they they dial us back post post meeting. We try the wall and see what sticks and they say this fell out of the wall. It's good to know but I do want to make sure but you know there's expectation management you have something here. I just want to make sure but I think it's important in Renee brought this up at the beginning because we're not doing a budget this year to your great point. Normally a lot of that would arise as we're going into our budgeting process. So I just think we need to be very conscious and add a step here to say you guys come back and say okay we can do this we can't do this how do you want to do it so I think actually the question you asked is possibly more accurate to ask after we've gone through all the pillars okay

maybe review what we've discussed to offer suggestions that the staff consider and come back and say yes no in its totality now they'll know if it got overwhelming or not. Gotcha. Thank you. Because we have to be mindful like our staff is all we have. Like we have no money to keep getting consultants or extra we have we don't have staff fire. Yeah. Or limited consultant. Yeah. Metro consulting money.

Great. We may I didn't hear anything major in that. So wonderful. Thank you. All right. So we'll move here to infrastructure. Just for clarification you had identified a few different items. One of them killed key build killed key pedestrian connectors. Um so any quick observations on that piece and then zoo line staff you want to walk through these as a team. We can walk through them. Yeah. Go ahead. Would you like to speak to

I can take the first one. Cedar Creek petite. We did ask for money last year. We were unsuccessful with the metro regional flex fund as well as uh we did ask for work through some federal funding on that success for that. So we continue to put in for it transportation parks funds. Was that what we put in for Jason last year when they reached out?

Yeah, we put in a request for RTV. basic. Oh, no. The $3 million grant for the underc crossing was a larger grant that we weren't awarded that were considered for us. Some of those bunch of things we never we're not going to qualify for. As long as we're set of programs we have a chance with and on, you know, it's fully utilized. Yeah. We, you know, and I imagine you are, but just Yeah, there's some stuff that they've literally put a wall up that small town's going to have a chance. Thank you, sir.

I mean, to me, I mean, this deliverable falls in the long to very long time range. I think maybe there's a parking lot or we keep it we keep it on here knowing that they're not going to really do a whole lot. and parked in orange. Probably but keep it on here as so that as opportunities arrive we can jump on them but without any expectation that this is going to move significantly forward during what the next year slightly different because I go back to when we had the goal of building the current bridge the effort right now is funding right in building that layer cake so it needs to be front and center from that point of view.

Yeah. um you know working with our federal team 2027 going after the Christmas tree bill you know whatever that looks like we have to start working toward that so I agree with you in terms of actually starting but we have a lot of work to do with that I think the deliverable should probably be edited it just says Cedar Creek wildlife undercrossing that's not a deliverable that's that's really a goal or or a big project right it should just be more nuanced to continue to pursue short-term funding for feasibility studies or whatever whatever the specific things we're trying to fund. All right. Have an action verb in there that's more reflective of where we're at.

Whereas the very very early stages of this what can we do if the opportunity arises during the years we fulfilled that that would change the next time but now we need funding for sector one or

I may I'm just going to push back slowly. I agree with that process, right? But in terms of what we're putting out there to the world, is that our goals? I want that end goal to be out there. Um because this for me like the short-term stuff is getting to a like ideally we could get to 30% design which which really opens up the number of grant opportunities we can go to. So you're right. I just don't I don't want people to think we're milk toast on it. I think that the the underc the build undercrossing should be elevated to a goal and then the the individual the deliverable should change to be more that that's great. So we can because that we could update that goal. Yeah. The goal should be

build pedestrian connectors. The goal should be build correct. They'll update that goal and then we could have some more short-term deliverables under it. Yeah. We will do that. Rich, you want to talk about the pet bridge where we're at there? Sure. Um, yeah. So, uh, appreciate council. There's a few minor punch list items that we're working with our consulting engineer, uh, to close out. So, hopefully here in the near future that's taken care of. So, medallions in

the medallions are not in those, but they're they're very minor in nature as far as these punchless items. So, uh, wrapping that up. Um, so it's not 100%. They're very minor the overall. So, it's 99% considering it done. It's movement. It's functioning. All right. I'll take it off the list then off the list. One of the deals I'm teasing. One of the punch list items. It's better for us to come back in the spring and do it so we don't Let's take it off the list. Has done a great job in our world. It's done. Nobody

as you identified. So originally you had talked to support major intersection improvements and the one that was identified was the design of Chapman 99 west intersection. Any quick updates and I can give a quick update on that since it's at zero%. Um there was no funding in the capital uh budget. It is in the capital uh project that will try to tie something in with the TSP as we're working through that. Take a look at that. So that's what I can give you and if there's available funding out there we'll go after it. Maybe move this one to orange too. I do have a question. Parking lot, right?

Is there any other major intersection permits that we need to identify because we have that as the goal in the one specific project. Is there anything else that we need to be aware of coming up? Sherwood West related. Oh, do we have that somewhere else? It is on uh it's there's a county road. It's under county road. Yeah. It's under the action plan with county roads, but if we need to moves it, we can move it if it's probably more appropriate than this one. So, Greg, just to note that that intersection of Chapman 99 has been identified at one of the intersections that we will be evaluating through the TSP.

Just going back to Chapman real quick, part of the reason we put it on there was putting a stake in the ground with the county as if it is county roads. is going to be an overpass or an underpass, right? So, guess they do their planning. So, as long as we don't lose sight of that messaging, you need to be able to identify suspended long time in a plan. Do you think that this and the ED work should be in the same section? I don't necessarily care where mistakenly brought about 80 and maybe this doesn't fall under intersection improvements but we've had a lot of updates on the school crossings and so wherever that would fit in that was under safety

public safety. Yeah. Okay. We'll get to that one. Got it. We'll get we'll make sure that it goes. Okay. And then on to broadband utility. Brad, can you touch on that a little bit? Yeah. Uh I think we're maybe say we're 50% done progressing. We're we're trying to shoot for done in three years. Um and then at that point we would move on to complex units. Um let's see what the new fiscal update relates. So the BDP program that's a uh

was regard to whether you had received the BDP grant. So other grant opportunities you still require in this or is this one that drops? Yeah. Do you want to move on to that? That's the next goal. I'll just segue to it. Yeah.

Okay. Uh yeah, that project's moving really fast. It has to move really fast. We have to be done by September. Um I'd say we're probably 50% done now. We've uh started to turn it up first customers. The whole area is broken up into three areas. The first area is completely done. We're turning books up. Uh engineering, our engineers, our in-house engineers have done a really good job of finding customers that want service as they're doing mainline. So, we save money uh because when they're pulling the mainline cable, they're also pulling the drop cable. So there's some value ad that's being done there. Um Selena's funding um is working through contracting right now that's supposed to start really quick. And then you all know we who are not successful we so

BDP that's a reimburse reimbursement grant that we've gotten our first reimbursements on Friday. I got notice that we did. Yes. I think 1.2 two million are and I think we've got another a little over a million dollars coming back for construction. I think they they reimburse those on a quarterly basis. So be next quarter. Good. Can we step back to the home? Can you talk a little bit about what we are doing for some marketing stuff right now?

Uh so we brought in just a contract employee to do some marketing for us. She's doing great. Uh so far doesn't have any experience in sales. We're in broadsand but um this month has been our best month ever. So we haven't even been done yet. So the month so you know progress is our experience in marketing. Uh a little bit. Yeah. Was there a lot of New Year's resolutions? Yes.

So something that we've just never had time to do and and it's paying off now is doing a lot of pre-arketing as we go into a neighborhood. Hey, we're coming. Sign up now to get you on the list. Uh and then a lot of good call marketing too. So uh we've got a handful of new products that we're going to launch here pretty soon, premium router options. Uh we've got uh some mobile apps capabilities we can sell. We got a really great outdoor Wi-Fi unit. So if you have a back deck and you don't get good service, you can actually buy this and put it on your back deck and extend your coverage. So um all of those will be um monthly charges. So they'll add to the annual recurring event. And yes, can I relay a thank you from my neighbor?

Sure. He was out in his yard. He cut his fiber line with a shovel on a Friday afternoon. He called Sherwood Broadband. A tech was out there within 30 minutes. Put in a temporary line and then they were back on Monday to put in a permanent line and he was blown away. Wow. He couldn't believe it. testament to Rich and and the crews. Those guys are generally on the spot. I mean, we get a lot of calls of I'm moving in on Friday. Can we get service? And we would we're not built to do service that fast, but we find a way to do it. And that's really Chris and and the construction crew. There's a need. So, other messages that we need to figure out how to craft those and marketing details out because I think that's

captive testimonials. Yeah. Well, I will say still as I monitor social media a lot, when everybody said when anybody says I have XYZ, it's not working out for me, who do you suggest? I mean, it's Sherwood broadband all the way down the thread and then of course somebody Well, they're not my area yet, but you know, so and you say we're coming there as fast as we can. Sorry, I didn't read the comments. I'm just building wasn't gonna throw you under the bus, Taylor. I think you're number 25 in the your zone is the 25th in the list.

I told Tim this the other day, but my my Ring doorbell dinged. It says somebody's asking about broadband in Sherwood and I'm like on my doorbell camera. I guess there's a thread that you can do community comments and it was all on Sherwood broadband and I kid you not within 10 minutes there was 38 comments all positive about Sherwood Broad. So it comes in various forms and that through the ring is through Next Door. Is it the next? It's your Google camera. Like I know that. No, they have their own.

They have their own. So I I'm just in my previous life, I worked with a lot of cities on utility stuff. Watch cities try to roll out broadband networks. I I can't tell you how special this is. This is not the norm for how most cities do this. The success they have, the customer satisfaction that they have. This is just way beyond stories out there. I think you probably can remember back when we were talking way back then. There's a lot of stories.

I still testimonials from cities where dragon and you look now and it's it's not it's just amazing what you all done. You've done it correctly. Great work. Congratulations on a great tool. We'll be revealing how this is working out for the next couple months. And if it's not working, we'll do something else. But our goal is to get better enough that we die. Yeah, but this contract person is like a month demotion, but we have a way to kind of get in and get out of this network and so Okay.

I had moved ahead. I apologize on that. But um anything else? So I I am now looking. Is there anything else with regard to explore opportunities and then is that the right terminology for that deliverable as well? You good? We're fully up to speed, I think. Um great we talk off like sessions. Thank you all. So that we'll go to public works facility.

Yeah, I can just uh talk about this. So we've had this in our water SDC's sewer storm SDC's. I would expect we'll do some numbers uh to bring that cost since that's been a few years ago as we move forward with the with the updates to the master plan. So the financial side gets updated. So, we have that as well as we have the money that's uh dedicated in the URA, but we're still going to have to find that other uh mechanism to fund it. Yeah.

I'm glad we're doing all those those good tactics as we've updated plans and update the SDC's short. This is one of those faces along with this building and library. I think this council needs to have a conversation about, you know, a future bond um that will um contribute to the public works facility, expand this building when it was designed. It's designed to be expanded. That's true because it was in my time. Um and then certainly there's expansion opportunity on the library and we could do it all potentially all all together. But I mean, I think I think we're going to have mechanisms where we we're great at funding their dollars, but this might be one of the cases where we need to fund ask the community to weigh in and help us that conversation. Anyways,

I think that'd be great. And that's where, you know, we're thinking outside out a ways, right? Because Sherwood West coming online, the police departments, they're kind of in some areas they're um it's full and it needs to go out. We need to look at that in the library as well as the future. I think that's great. Police department. They got two nice sheds up there that they can someone I agree with you. We need to have a conversation this year about exploring those options. Yeah. And it's a longer term. It's not a

Yeah. Sorry, we're gonna put a bond out next year, but we need to have the conversation, start the conversation, you know. So, general fund dollars is the moral prepping conversation. Yep.

I think uh well, now I just have another thought, but the first thought is on on just a reminder, especially for the community that's listening, part of the goal for moving that um the public works facility is one, we're growing. We need a bigger facility in our facility is is system, but that's going to free up four and a half acres of land in our downtown community that can be redeveloped. So, the funding can actually be the sale of that land, too. So, we just need to keep that in our thought processes out there. Um, that it's not just about a new building. This is also about economic development for our down. Were

you going to say something or Taylor? Just that I like that this is being brought up to Dy's long-term strategic planning. I think Yeah. And so I was just going to say this also can be a part of the Shore West plan because we talked about having you know a signature park on that side but also feels like there might need to be a municipal building of you know again if we are trying to bridge the divide

buildings on this side. No, I know. But I'm that's what I'm saying is that um there's that might be a part of of the plan because because if part of the funding for expanding this building is going to come from that expansion, right, we ought to holistically look at the needs of both growth related such that also meets the fin which might include partnerships and development related agreements. You're saying you're not when you say municipal building, we're talking about an amenity. Maybe it's a new fieldhouse or something like that. Exact. We split the library and the city hall into two

thing. It could be a library there and then that becomes the you know what I mean like we got to look at that as part of that plan because facility plan more comprehensively. Okay. Other questions on that? Did you uh you clean up any other aspects to that?

You want to give an update on that? So, this project uh we received we're successful uh received $5 million grant for the cleanup of this uh property over off of Oregon Street. Uh we're working through that with consultant. We're at 30% design. Uh we're in the permitting phase with DEQ for that. Um that takes uh about 6 months. Um we're not seeing that it's likely we're going to be able to begin with the cleanup this year. It's going to be pushed likely till next uh summer of 27. Um fortunately, we still have until 2028 to get that site cleaned up. Um as with those larger projects, there are some unknowns associated with that. Um consultants working through that with uh regulatory agencies. Um unfortunately, that comes at a cost as well. So, uh, we don't have what the anticipated full, uh, clean up costs will be for that, but we'll be circling back with council as we get those costs for the cleanup

on the DEQ taking I'm sorry, can I the DEQ taking six months? I mean, I'm not I don't not aware of all the details, but that just seems insane for considering all the studies we've done so far. Is that is there value in certain electives and reps putting a little pressure on them to go faster? I believe that was the anticipated duration for them to go through the process uh you know of the sign also have the POS P vol uh that changed after we were awarded our grant that are now kind of this project. Yeah.

Yeah. So there there was Yeah. So there was some sampling requirements for some of those unknowns, mayor, that we weren't aware of when went into this cleanup effort there. So we're also dealing with some of those moving targets and sampling efforts project. I just just let myself know if we can help the accelerator with the DEQ because that's I I my brain always goes to like every year we delay this the cost probably go up another 10 15%. Right. So I'm just trying to be very conscious of it. So

well and remind me the it's going to take more funding than the five million we have and we have it on our list to continue lobbying at the federal level. Right. Raise and I are going to DC beginning of March. The federal teams about that. So,

so I think this project was around 70.3. We had the five. We've actually applied for half a million dollar uh watershed restoration. Um I think that by the time this summer or spring or summer, we'll know something on that. But one of the things we ran into on this project that we didn't expect is we thought that we were going to be able to take the materials to Hillsboro landfill. And that's how it was all talked about at the beginning. And this has all got to go to Arlington. So there's going to be additional costs there that Rich was talking about as well as I think they were looking at rail versus trucks because there's so much there's quite a bit of material. I think they're taking a look at some other options now as we move towards the 60% of design. So, it's it we knew it was going to take a while to get through DEEQ and we brought an environmental attorney on to help us with that, but um we ran into some problems. So, doesn't surprise me that we did, but so that's where we're at on that.

You say an environmental attorney. Yeah. Does that come out of outside counsel or that come out of the project? But

not the general fund. Yeah, it's not fun. Um, you can see the next piece. Uh, we have undertake important facility infrastructure master plans. As we go through that, just just to make sure while we're we're still going to be showing where we're at on steps and that'll be important, but if there's any big surprises that we need to be aware of, again, we want to identify if there's any major capital financing requirements that are made anticipated for this, it might be a good time to just kind of bring that up. And I think everybody knows this, but for the public, part of what Craig and I are doing with the federal team is um getting capital dollars to fix some but a very specific uh sewer projects in town like in our downtown area. So with all the continuing resolutions at the federal level, it's been a little bit more difficult. Yeah.

Okay. So, uh we'll start with storm master plan. So we're just uh in February uh next council meeting we'll bring bring a resolution to council to award a contract uh with consulting engineers to move these projects forward. These are anticipated to be about a 16-month in duration project uh for the design team and also city to go through that. There will be opportunities as we go through that to meet with planning and council um as we develop those plans taking consideration uh Sherwood West what infrastructure needs we will need in the future to be able to support uh support that growth. In addition, there's also maintenance uh components of that and uh items such as public works facilities to be able to support uh the SDC uh calculations uh for future growth in those areas. Rich as part of that putting Sherwood West into consideration, how much are you able to um storm water is gravity is one of those gravity things. So Sherwood West is is a territory that we've identified there's going to be another Sherwood West and sometime in our lifetime. Are we able to Yes. So that's um to plan to oversize any of the pipes needed for when there is another Sherwood West or Sherwood Southwest or Sherwood Northwest in the gravity zone west like well I could see sanitary being an issue with pipe sizing that

um I believe we're planning for that area or Sherwood West at this time. um regard going outside of that um just an infinite gravity zone and then just part of me I said I know we're going and I think I know the answer we're limited but when it's appropriate to make sure we don't have to replace the pipe with the last 100 years we have replace

I mean looking ahead I mean warm water and uh sanitary sewer week be on the safe schedule. Are you running this as essentially kind of one project with three sub projects and for efficiency reasons? I mean it seems to make sense to me like there's a lot of probably we look at population we look at um type of No no I just meant like actually how we're going to run the project these master plan projects over the next 14 months. We're doing all three at the same time. I hope that mean we can have one CAC one TAC correct for all three instead of having three independent ones and three sets of meetings. Is that what Yeah, there's that the plan.

There's some efficiency. Yes. With that, we will be taking it through that way. I just would add on to Rich's comments that we're going to get this done with our existing system and look outside of Sherwood West, but we're probably going to end up having to come back with some sort of amendment as the planning side gets done with their work on the plan. So, won't all be exactly after this update happens. Sherwood West will probably come in with some sort of amendment. But my question was not about Sherwood West. about these three efficiencies in running these three projects at these master plan updates at the same time. I just kind of answer and kind of I just want to have all your request at one time.

Thank you. And build out a perspective or two things that we want to make sure. Gotcha. Anything else on Go ahead. Anything else on and all of the infrastructure master plans that you know make sure council's aware of?

Oh, just that there's a lot of moving pieces to it and thanks for mentioning that, Greg. No different than the uh uh transportation plan as well. We'll be completing that. Um uh that is a little bit further along. We started that about a year ago with uh different various committees to be able to help guide us with the uh the plan itself. Um just like that plan when SH West comes through there will be an amendment or an update that'll take place with that plan as well. So uh fortunately uh council members thank you for participating in the uh CAC uh for the transportation plan. Um we hear that trails are very important to the community. That's an area that we can wrap that into the TSP as well as we continue on with our evaluation. So keeping those things in mind.

Great. So glad you have your eye on the long term and addressing these issues. That's one. Okay. Anything else that comes to mind when we talk about infrastructure. So as you've talked to your constituents or as you've gained knowledge or through the budget process, anything that comes to mind with regard to infrastructure might be missing.

Right. You can always come back later something to think of. Um I'll we'll move ahead to the livability workability. After that I probably will say that we're going to take a break but let's see if we can liveability and workability which starts with support and promotes community well-being and I was kind of broader piece that talks holistically. Any quick observations Craig on that first one? Yeah. Yeah. Thank you.

Yeah. The first deliverable being improve access to mental health resources for the community. Most of this has really been through the senior center programs and offerings. And I I know that you've all been given up to your office, but they did a tremendous job um who now have two social work interns at some time over at the senior center who are providing one-on-one counseling and helping support some of our offerings on top of everything else that we've added over the last few years. We had a sizable donation, anonymous donation, $18,000 to go towards mental health programming um and support, which is fantastic. So I feel like from the senior center standpoint, they're at capacity and beyond without like building out more. Those services and resources are available to others in the community as well. They could come in. It's, you know, it's there's different opportunities there. I think that moving forward, if we want to keep this deliverable on there, we could really focus more on MHRT or the opioid money, the funding to support um through that, but for senior center, but like they've done a fantastic job. They're maxed out. They're honestly probably doing much more than they should. Um but they're doing such a great job and it's been so important to them that we want to help continue success.

Yeah. And really our program here in Sherwood is looked at not just in Oregon now but nationally. People are contacting Maya and going how are you doing this? What's happening? Can we get training? Can we get support? What do we need to do? We don't know how to support these services. Set up a fee. Well, we talked about that actually even for our other um for the food program. tiger in 12 contact with us about that as well and we're like well we could start charging you and we want training from her on how to run a senior center.

That's something to add on to what you were just speaking about and the senior advisory committee. We've been really talking a lot about age friendly cities and the conversation about the mental health programs and all the other programs that are included at the senior center and the the high useability and the demand and so on and so forth. Something just put on your radar, I'm sure you're already aware, is the idea of an activity director, a coordinator to help just to speak for them. It did flip up in a conversation, you know, and I think that's the challenge is we're we're maxed out on physical space there now and we're maxed out on on staff and volunteers every day. We've got I don't know at least six, eight, 10 volunteers over there. So, it's not as if we're not being creative. We physically don't have enough space for more volunteers to be at the front counter and helping people. Um, so that's what's stopping us from being able to grow. We're having to turn people away and you have to make a reservation for lunch. So there's days when we can't serve more than 75 people and so there's a a wait list. So building capacity for doing any sort of an expansion. If anything, I'm I keep saying to Maya, it's not that I don't think these things are important. We just have to continue to prioritize and maybe take some things away that aren't full or aren't serving the majority of the people or aren't meeting our mission because uh yeah, they're overburdened. For sure.

We we talked at one point about potentially doing age friendly exercise on Centry Boulevard there.

Yeah, Langanger Park. comes and it feels like combining that with well we don't have any more room in this building but we do have a physical activity thing out here and that'll help your mental health and you know it feels like we might be able to get creative in partnership with the parks department about you know how can we get some door that be a large part of the conversation as well as using partnerships and collaborating with other organization agencies season perfect example of that. So those conversations are taking place. I just wanted to make sure that I did my

very helpful. I I think this dubtales too into the facilities conversation that we were talking about earlier because if we look at a a scenario in the future where we split the library in city hall, it might make sense to build a combo library senior center, sell the existing senior center land and then you have you actually have a lot of synergies by having library and senior center together because classroom space could flex more during the day for senior activities, more in the evenings and weekends for library and you have like staff that can hold double duty. There's a lot of there's a lot of probably logistical synergies that could happen there that could be housed that it sold your Yeah. And then that then you have this huge spot of land that you could do something

a big conversation. It sounds like something in there with regard to facility planning going forward and might be and just a comment we are parks sport and senior center are talking about that and um we are going to be going after some age friendly grants or some different resources and getting hopefully getting exercise equipment for Langanger Park. We were kind of waiting for that full transition of Linger Park to be ours, but that's a perfect location for it. I I think so. That's something we've talked about at parks ward. I would think that this deliverable is so close to 100% like it could probably we know it's going to

Yeah, I think unless I I think to what Doug was talking about, this is going to be an ongoing so we know that it's now moving at least the senior center portion into that part. So unless you want to identify something modify the deliverable and focus more on MHRT or or identify and use of FO funds that would be something or if we just take it off that's quite frankly as well. What is the idea of the opioid funds trying to decide for the senior center? I don't know. We'll evaluate uh wait a minute where as a new um I think for a few years we kept wanting to have something on the senior center there to show it was a priority and uh I think we've accomplished that

all the focus we need to and they're going to keep going and they have they have the support and we're going to continue bringing opportunities hopefully back. But I think that was like one of the launches now. Are we pulling people from other cities? Yes. And that's because of the other cities are failing to do we charge more for Yeah, we actually have um a a mechanism in place where you're like a in a card that you're getting or a registration for resident and non-resident essentially just a way to capture some of that.

Sure. Would residents not able to come because people are coming from other cities? Like are we not serving our own community first? if they're not proactive and like for example make a reservation so you don't have to make a reservation for a meal um there there could be a situation in which they miss out the out of city resident made a reservation the incity resident didn't right so it that we try to really keep an eye on that though and we've looked at different ways if that was to happen someone could potentially still get a meal delivered I mean there are diff we're still doing delivery meals as well as in the area to outside the city.

No, we have the out of city residence reservations. I don't believe that we have but I can double check and that might be something question on that because out of city could mean um just south of going just outside. Let me finish. Yeah, I'm just curious. Are we tracking the location? Because if we're like getting a lot of Talton residents coming in, I'd love to have a conversation with Frank about that. Yeah. you know, but if it's just the rural areas coming in, I I think we got to be careful about what out of city is.

I think we I think we do get we definitely get people from Tiger to Pink City, even Salem. Um people travel for our programs and our food because it's great. So, we can get you more statistics on that. Do we charge more for out of city? Yeah, said that. Well, the membership portion. So, it's really just the they're not they're calling it registration, I think, not membership. So, there's that that's charged more, but we don't charge for meals. We received the grant fund of of $120,000 from the county. So, we can't charge them for meals. It's a suggested you can't even charge out of city residents a nominal fee for meals of they're under certain yourself. Correct.

So, in order for us to receive that funding, we can't charge charge for the registration, right? Can only residents get the registration? No. Non-residents. What does the registration give you? That's a way for us to charge the non-resident something. So, we're not charging locals to register, but we're charging non-residents to register so that we can capture something. That makes sense for being a nonresident and utilizing our services. This is probably a bigger conversation. I'm concerned. Sherwood residents aren't having access because

I agree and we can pull up we and track numbers and where people are going budget but you can kind of talk through about what are some of the dynamics and then what are options if necessary down the road to put a bow on I think what Renee was saying earlier and since this deliverable is going away under the support and prom well-being goal you wanted to add the deliverable of figuring out what we do with the opioid dollars. Is that right? Yes, you were suggesting more of that. Yeah, rest agree. Yeah.

Um I'm wondering I don't and I'm quickly looking at this, but since we have been designated the age friendly city, if we might want to have that the the pieces that go into being an age friendly city as deliverables or have that as a mechanism or a a goal, but it's already we've already reached it. Actually, it's it's a requirement with development. Correct. So, do we need to have that somewhere in here? What are the ensure that we continue to be an age?

We're working on at the committee level is to go through the the SWAT analysis of what we currently have that's working well with the so it's housing, it's trails, it's lighting, it's all the above. Placeholder spec for some sort of future deliverables. Once you identify what those are? Yeah. And I could give you some of what's been identified, but I I just Yeah, you need to have that somewhere. That's liveability. The deliverable could be simply that we're working with our committees and Renee to come up with an action plan for the future.

Mr. We had it on a few years ago and it was to get the certification. So we did that five-year process to implement the different components. So we can Yeah. Great idea. Not the same that anything else is it strong enough now or maybe just something in the back of our heads with regard to future facility planning location opportunities anything like that something that we saw not or you want to just keep it in the back of our mind I mean I think we we agreed to have that conversation around future facilities planning it doesn't belong in livability necessarily probably

infrastructure as long as we're going to have that conversation. I think we're good. Sounds good. Great. Great. So, we'll talk a bit about the trail system. I can put you on the spot for that again. So, um we talked already about the TSP working through that and the trail system. Is there any other questions about the trail stuff? That's what we're trying to tie it in. Like Dan's wheelhouse.

It seems like a great opportunity to do like a city-wide trail navigation map uh in conjunction with that. uh we'll be getting the same data that we would for that and then we'd be able to identify the gaps in the map as well easier to see what the priority is for you know our improvement list essentially right trail navigation map and improvement list of mission and gaps y would it be appropriate to add safety of the trails i.e tree tree roots, that type of thing. I think so. Um, yes.

On this note, um, I don't know what the specific things would be yet, but I know the parks board has capacity. They don't really have any big projects on their plate right now. This kind of every month it's the usual kind of um, flavor of the month kind of stuff they have to do to improve some some things, but they don't really have any big meaty projects. So if something could come out of this to to dance back from the beginning of the session, we have people and one of them's here. We have people on the parks board that are very invested in helping and want to help. I we have to figure out how we can empower them in in the right ways and what direction to give them. But I think they're very eager

to provide to provide um help to that point and what Dan mentioned at the beginning is when this is done when we come up with our goals. It's figuring out what maybe could be identifiable for each board if there's something each board commission could be working on because I do feel that way even with advisory board that we not always having something that they could be working on. We kind of throw something at boards occasionally. I'll throw this to cultural arts or whatever. But I think like maybe yearly we need to make that part of this process is where can we empower each board. Yeah. Small goals. when we've implemented those meetings with them twice a year now and so this is just the next step of okay now

right I'll make sure then two things and one in addition to talking staff capacity maybe just talk about are there board assignments so other you

yeah I was going to say one of the things in addition to the safety is wayinding on them so um I discover the trails right but if the board wanted to look at I my idea would be look at what other cities do to help people know where the trails are, how to take advantage, how to discover new ones, all the other stuff. And then does, you know, is that signage? Is it brochures? Is it part of what we advertise to businesses that, hey, come here, we have this awesome trail. You know what I mean? Like, how do we do that now so that it's it's you it's usable by more people? Because I mean, I've lived here 25 years and there's still trails where I go, "Oh, I didn't know that this was here." Yeah. I think I think we talked about this last year about a year ago. It's kind of an offshoot of the conversations we're having about the medallions on the bridge and some of the way finding we might do along the bridge. And we and I know I brought this up of the idea of like we should have some sort of theme citywide that we we can put on all the various trails we have around the city with wayfinding markers and whatever whatever we want that to look like. I think it's a combination between parks board arts commission probably to to take this on but and it's I know we don't have money but we have budget for these for small amounts of money every year in these areas right we

all signs are pretty cheap we could pick this off over time like we just like we do with some of the other stuff right if we $50,000 a year whatever it is and you can make significant headway in five years right um talk about a great project for the park sport yeah park for us Yeah. And frankly, we might be able to do it cheaper than we thought just because u you know we saw the result from the high school students doing the medallions even we go oh wish we would make some of those more permanent you know what I mean like we might even be able to figure out as long as we give them the design language and the like that and say hey here's here's how we're going to do waveinding then it could be a five 10 year project right

good stuff counselor stanti just for the way finding to have some type of standard standard standardized way finding signs for the city. Oh yeah. So that's standard. That's what we mean. Yeah. Same. Yeah. Um very helpful. Something that came up in the conversation about trails and way finding was the idea of an app a trail app maybe similar to what TBN does with their pulse point. Yeah. That type of some of the existing trails. Thank you so much. is great.

It's a It's a wonderful thing. In my realm, my my perspective, I kind of assumed that was part of the the website city app thing thing. But they do have the interactive city map, but it's not specific to the trail system yet. It might be something you could do in the existing city app instead of a standalone app. I think, but we could look at both options. Yes, I think that's the same data captured and so it

frankly I would also Renee I don't oh sorry I don't know if we can throw this to the youth advisory committee there are programmers at the high school that might be interested in creating a you know an app using again open source real real tools that are being used by developers that are essentially free to use to do that kind of thing. It doesn't have to be updated that frequently because our trails don't change that much, you know what I mean? But we could figure out a project for that existing.

So, and just not to tidy too much. I I can't remember the name of the city, but they they created had an app created that it wasn't just a map. It was interactive and it gave history lessons when you got to certain parts of the trail. You know, like if you're in Stella Olsen, I talk about this used to be a a sawmill, right? You know, brickyards, you know, all that kind of stuff. There's all kinds of cool stuff with old photos and stuff, too. Yeah. Exactly. Yeah. Great conversations for your community. And numbers. Thank you. With regard to new trail development, you can identify there Craig and Christian on the uh sorry

analyze trail requirements for new development. Take that one. So sorry. The development code in some cases requires trails. I think this could actually be improved to have more teeth. A lot of developers have been actually putting in trails like Brookman and a lot of the new subdivisions. They'll put it in voluntarily. They do it because it checks the open space requirement and they don't do a park basically. But I think we could get more teeth in here. We need more teeth in here. So I think we should assign this to a planner this year. capacity allowing more.

We need to really pull Metro metros speed to the fire. They have a Tonquin uh trail master plan that they put together that has a lot of trails in our city and uh they bring in a lot of parks money. I mean they could be allocating more funds to get these done. They put the plans in place and let spec cities just figure it out. So I think we need to put a lot more pressure on Metro to help them. you know, we applied for uh our RFA Jason, what is what was that one called? Our RFA, I think it was, we didn't get that grant metro for the ice age while either intensity left and right. So, yeah. Would it be helpful if different gaps were identified for these grants or is that not as

um for Cedar Creek Tolken Trail? Like what they're pretty clear and we applied for phase two of Cedar Creek trails what we applied for and didn't get that funding. Um really what I'm thinking about is new development in Brookman. Certainly once we get to Sherwood West and it's really Brookman that I'm thinking of and making sure that when the new development goes in they don't not continue the trail system. So far they've all done it even though I think it's questionable whether the code we could actually require them to. Um and then you know we have of course we have all sorts of gaps. I'm thinking um right by Stella Olsson Park I think there's you know that's a sidewalk but there's a sort of infill. We're not likely to get new development there. And so that would need to be capital or a grant or something like that. And actually, you know, the city would sit to use that because it's not going to be done with development basically.

Thank you very much. Thank you. Any other questions on that element? And then uh before we move specifically to Cedar Creek Trail, Ice Age, Tonklin Trail, any quick updates we want to on that? I'm sure you're keeping an aware of just when there was we had the conversation of when new water services line in on the west side like they are agreeable putting a trail on top of it as they do that project. So uh that would be huge if that's the truth.

I have no idea what timing there put that line in. Last I heard Brooklyn done. I think they might be waiting to see what's going on with Sherwood West too um last conversation with the because I followed up about the piece of property was it kind of this went nowhere after

yeah our partners got distracted on other topics for a while system okay so um with regard to the next I know there there was some interesting conversation here So specific goal or deliberately to identify, promote and monitor diverse housing that will accommodate a wide variety of life stages of needs that may have you all focus staff just kind of give some updates of your approach on this and then um we can have some good thoughtful conversation on it.

Um we have infill various locations of infill that provide opportunity for multif family. maybe mostly found. We have the Brookman edition which is our most near-term opportunity for housing within you know development applications that come in now in the Brookman and then we have Sherwood West of course. So those are our opportunities. Um we are going to be required to do a housing production strategy by the end of 2027. Um sorry housing capacity announcements by the end of 2027 and then a housing production strategy by the end of 2028. That's basically the new um what do we used to call it? Housing capacity analysis what we used to call it or housing needs analysis.

Needs analysis what we used to call it. Last one we did was in 201 19. So it's been about six seven years since we've done one. This is a state state requirement. Um this new requirement they have really changed how this how the planning has to happen at the local level and the targets that we need to hit. So, we're going to get a number of units um and the the price point, not the price point of the unit, but the the income range that that needs to be available too. So there's going to be it's 0 to 30 um of the median family income, 30 to 60, 60 to 80, you know, 100 to and then and then onwards. And we're the state has already given us those numbers and we need to do a housing production uh strategy that says where all of that can go.

The state has told us we need this many units available in zero to third. 0 to 30. So units available or new units capacity to accommodate those units and then they're going to track if we actually attain those units. Those are new units added that we need added to correct. Correct. It' be a 20 20 year time frame. You share those numbers with us that we've been Absolutely. Yeah. Absolutely.

There's a lot more there's a lot more detail and then there's going to be more tracking. I mean there's going to be a website. Here's how Sherwood's doing. Here's all the housing is delivered. They've delivered a whole bunch at 120 plus, but not zero to 30. And then there's going to be potential actions the state is already threatening if we don't hit those numbers. I just because we are of course sorry, don't mind.

Yeah, we're I'm going to go down there a little bit. But the the challenge with all this too is they're setting targets. They have they're starting Apple's actually is working on penalties if we don't hit it. We're getting no tools. We're getting no money. And at the same time, there's a bill being introduced in Salem that would require cities to compensate developers would require them to do affordable housing. So, it's Salem is making it incredibly difficult um to achieve some of these goals. And to be clear, I'm all for affordable housing, but we got to we got to have a path to get there. So we we're we're in other words, correct me if I'm wrong, Eric, they're setting goals and setting kind of punitive actions they can take without any tools to actually achieve those.

And worse than not any tools, the rules are changing in real time. Yeah. To even be able to achieve those even if we have the tools. Exactly. Yeah. the the penalty, if you will, I think that we might be most concerned with is related to local control is model code. And so if we don't hit targets, then they will um apply a model code throughout the city. And the idea is that that model code would then result in the types of housing that that we need because our code literally hasn't closure is a problem. It's just assumption that the code is the problem.

Yes, sir. Is one way to combat this though, coming up with a hey, here's how we are going to get more affordable housing. And sure, and by the way, I'm I'm even okay saying, hey, we can't do all this kind of housing because of where we're physically located. We can only really do this kind, but here's how the plan is. And we can point to it as a plan from staff that we've then discussed. And that's why I I want to have something that we can point to that says, well, your law is going to interfere with us delivering this kind of housing that's more affordable. Um, and we're going to have to go back to the the drawing board, you know, because I because we have that plan in place, right? And so that's where I've seen these other cities and granted some of them taken 20 years to do it, but they had a very, you know, a plan early on. Hey, we want 1% that's housing in this new area that's going to you know what I mean? Like we could that's those are the numbers. I just want staff to I I understand the sentiment and and I know I'm not going to say which city it is but they had a plan like that and then Salem continues to pass mandate that have actually destroyed their plan. Right. So I I think I have

I don't think there's a plan that's going to like let Salem say, "Oh, never mind. Ignore what we're doing because you have this plan." They see they don't seem to care what the plan is. When the governor goes on the radio and says cities are the problem, you know, it's I understand the sentiment want to work with them, but we'd have to be very defensive on this, too. Okay. But it doesn't seem like this is a it feels like a battle that we will lose.

We've been trying that route for five years and it's got us nowhere. And and I'm I'm not I'm try not trying to be flippant and I'm not saying we don't have plans. I'm just saying we have to the reality is s's not going to give us a task just because we have the plan other than Doug. So, I'm excited about the goal that we need to have this next year of having a meeting conversations about uh housing choices as part of master plans in Sherwood West and what that would result in plus the state's mandated requirements of this that the other thing and how that impacts things and of those requirements in the How much of that is achievable with a plan and how much is only going to be achievable if this this you know this nonprofit comes in and builds you know that housing because so far nobody's knocking on our door to build um new affordable housing projects in Sherwood because we don't have mass transit which all those projects want um

required requiredly for funding. Yeah. And so it's it I'm I'm looking forward to having those conversations because yeah to part of it I agree that if we say here we're doing all key part of our plan is to have a nonprofit come in here and build a project they don't want to come because we don't have mass transit or whatever the reasons. I don't know. Um then then we and then we get penalized because of that.

Yeah. There's far enough in advance of a deadline. Yeah. Then we go back to the stick Salem and say, "All right, so are you Salem, are you going to create a nonprofit to come into SH to do this or what is the mechanism to achieve this now?"

Yeah. So, there's two things that I' like I I don't know if these are deliverables, maybe they are, that I think we should look at doing this year. Firstly, we've danced around and talked the affordability too for years. I don't think as a council we ever we've ever had a conversation on defining what that means for us and aligning on what we're what we want to go after when we say affordability just a word that can mean a lot of different things to a lot of people. I think internally we need to have that conversation so we can set direction. Couldn't agree more.

So I think that might be a series of conversations. So let's get that on the agenda. That's a deliverable to me defining what affordability means for us and our community and then going forward with whatever that result of that is. Secondly, I am now of the mind that our best approach forward on Sherwood West may just be partnering with developers, right? And so I think the idea of getting legislation we like in Salem and having code that that achieves our concept plan and and trying to accomplish Sherwood West in that direction may not be possible anymore. Let me let me just finish. And so my thought is maybe we should have like whether these be work sessions or we form a subcommittee of council members or something where we actually sit down with Shard West developers and we start putting together what do you want to do like before any application before any annexation right just and we try to work with them and partner with them on accomplishing these these goals for diverse housing types different um different types of housing, different uh price points of housing, and maybe there's a path forward where we can get close to what we want through that mechanism versus the Salem mechanism.

I hear anything else? Yeah, I think that um that's that's exactly why we put the annexation policies in place. It's it's requiring that partnership. So, we go into it eyes wide open on what we're getting. The difference, let me just say the one difference I'm saying here is that instead of on a on a parcel by a parcel annexation, we have we have it ahead of time and the whole the whole thing.

Yeah. Yeah. No, I don't disagree with that at all. If we can get that agreement, I think where we have to be careful with Salem is getting preempted on even our ability to do that. I think that's part of it. Um, but the other thing I wanted to add was this right here. This reason I stole this from you. We need this program as well for housing, right? We need to be out there front and center saying here's part of the reason Salem's winning the argument. The the pub builders are winning the argument with the legislature is they say cities are taking too long. We need to be able to show no, we're not. We got this great program. We're fasttrack you. Here's how you here's how you move through it. Here's how we get things done. It's like red carpet for housing. And it kind of goes along with what you're saying. Uh, I'm all for partnering with developers. We just have to be eye wide wide open about what that means is

we're gonna have to give up some stuff. We're gonna it's going to have to be a compromise. Ben Taylor, one of Taylor's ideas. So,

so in fact, I've I've spoken with several and they're totally willing to come to the table and just have a whiteboard session of, you know, but I think your point is perfect of you got to define what we mean. And I always just kind of stuck a thing in the ground. originally said a $250,000 two-bedroom, one bath, you know, I was just picking something to give somebody to to react to and I've now gone up to 300, but but you know what I mean? like I but just saying hey this is about what the vibe we're going for and and then for developers to say well uh we can do that if you can fasttrack us if you can you know we'll donate this parcel to you uh for those for cottage houses if we can get these other things fasttracked you know I I think that there is a way to do it and to the mayor's point um when they if the governor stands up and says the cities of the problem. It's much easier for us to stand up and say, "We're not. We got shovels in the ground over here and we're building this kind of housing that is needed and that's wanted and is affordable." You know what I mean? Other than just saying, "Well, because you guys aren't being good partners, I'd rather say we are doing it. We're producing houses that are livable, that work in Sherwood, that young families or seniors are able to move in." You know what I mean? like it it changes the conversation of we're not the problem here, right? We're doing it the way that it should have been done in Salem.

We haven't been the problem, but we can't say that when we when our median home is,

you know, $800,000 that's been decision. Quick, I'm going to um take it mayor and then I just have a suggestion after that on on the conversation. So the so my response to the governor saying cities are the problem and I've been out there saying this a lot is no cities is a solution who really want to solve for this and it's so easy they're going to solve for it. So I I agree with that 100%. But if there's a path on a local level we can get some agreement with developers. I agree with that as well. I just the caution and I want to go down that path. caution I have is it's not I don't believe it's going to change Salem's trajectory

right and and so if we can get some annexation agreements and get a story we need to get great but it's not going to change them's trajectory so

I do have a suggestion real quick I I suggest we take five minutes real quick I'm I'm being thoughtful of time this is great conversation we've got more to come we are hitting a little bit of a time piece if we take five minutes I I think we can revisit this piece again maybe beyond the kind of the approach sure would have with the legislative body. I still think there's a little bit more conversation we need to to have on what will be the approach that we address this issue that we do after a fivem minute break and then we we look to also figure out what's make sure that we're going to get through all the categories if that's all right with all of you and there's food on the box some food so are we ready to go yeah working lunch

okay more time on this it's not finished up but I just do five minutes I want to make sure that we're going to be able to coordinate to get to all your or serious distraction. I was going to say

we got some soccer again. all the cheats on the market.

No, but you get

Exactly. No. Yes. Each time you got five and maybe next weekend that yard they don't put that in the ground from previous owner for that. So still on, but the developers right now what Sam was doing like he wants the result with the developers now. on these lamps.

Yes.

We've been so focused in so many code that they have to adhere to. That's not doing a fine job. We have to solve problems as good as they got these monsters. unit but nobody's driving down our road.

I don't know what to do. I think on Steven Road that I don't know. totally sing bucket but it doesn't cost signal signal controller truck honestly to go find this stuff. It's all the way back to the way it was

literally say whatever it's 99 45 mic Friday, but then we have we can get some acceleration very that's what I'm trying for internal city get off Uh maybe

shut down again. Sure.

I think that's important. expect to be on it. The lead in time and be nice. But they'll soon take it. Nice to have friends like that. Oh yeah.

Some of my better friends beyond the religious. So now we'll do one step different. more notes. Let them go in so you can get to the next sent. No, I don't. I've just taken notes. just

I want to remember so much. Yeah. Yeah. I've been doing it since like junior high and it's long enough to if you get it like every priority You're right. But it's just impossible.

So the New York on the They never tell you. But yeah, that's a problem. Can I add an additional perspective or something?

All right. Well, we're gonna go ahead and if you can kind of make a short week where it started, we'll talk a little bit more, but real quick, councelor Browse, you had a suggestion and I know I um was going to talk with councelor Giles and mayor and I had and talked about the best way to kind of go through this very challenging issue, but council

simply wanted to add an additional perspective to the conversation. I loved the comment that councelor Scott made about the affordability issue and the idea of partnerships and this is my interpretation of something that I heard about nonprofits not wanting to come in and provide affordable housing because we don't have the transit system and some of the amendities you'll additional perspective that I would like to share is that we already have those individuals in our community that are living here that are losing their housing. their ability to award.

So, we could potentially find a partner that would build for those individuals that are here that have grown up in this community and want to stay in this community but no longer community. Yeah, that'd be awesome. So, those are just my alternative or my additional perspective to this conversation.

Really appreciate I know that councils, you had once identified a committee that actually approaches and I did some research on that. Any quick observations? I 100% I all I would be looking forward to is giving staff permission to be able to say okay here's what affordability looks like in Sherwood and granted you're going to get you're going to pay more for a house in Sherwood than you will other places so that's why I want it for this particular area and then the second part is what are some ways that communities have done it because you know and again this pro the program I was researching that I was referring to you has done in Boulder, Colorado. They now have 4,000 affordable places that are about $300,000. Um, but some of them are built by students at the high school that are uh built in a factory that now is owned by the city that is a partnership with Habitat for Humanity and the city. And they they year round they've built these modular homes that are on cement foundation things that they've replaced an entire trailer park in. and they've now given these these not given but you know they they've affordably allowed these people to have an upgraded home that now increases the property value of everything around you know what I mean like there was and I'm not even looking for that 20-year term. I'm just saying let's get the ball rolling by saying, "Hey, here's what it means to have housing that's more affordable in Sherwood and here are some options that we might look at how to get there and let's discuss it now as a council."

No, that makes sense. Again, a great conversation what I'm kind of hearing and wrapping up is if we can work with the Sherwood folks on identify what affordability means. What are some of the tools in the toolbox that we have? And let's keep in mind those Sherwood residents specific in mind. And there are ones that you can do that um are incentive deposits that allow you

in addition to partnering with developers like councelor Scott was saying we need to look at our own cells because some developers have said well if you change this setback or if you did that you know this there there could be things for targeted bits of code that we can do as a city that make it more affordable for that particular you know what I mean. So, so, so there's it's it's that and partnership with financing and all these other nonprofits and stuff like that, but it's developers in the city and us that need to give options.

I love to get put a bow on this. The the two studies that I was mentioning, we we will even though there state mandates and there's going to be some uh some walls that were sort of put put in between, it's going to be contextualized for sure. So, we're going to do public participation. We're going to talk to local developers. We're going to talk to the city council planning commission. And I think the the way I understand it now is the affordability is going to is going to be defined for us actually based on the area median income and 0 to 30 30 to 60. But what you guys will have the opportunity to do is say here is where this type of housing is most appropriate. So, you're going to be able to land it in the Sherwood way. Um but we are going to be what I'm hearing is that the next two studies are kind of is that what is affordability what does it look like and sure where does it go that's what we're we are going to do that's what the state's mandating that's over the next 30 years so we're start this year

and then on top of that I'm hearing is could we look at some rec once that is something that's identified what and in addition where maybe it's located what would be some of the mechanisms that we could do to necessary to promote that absolutely That's the second part which is the and I think I think you know our goal here is to set a deliverable to go out and do this work. I don't I'm just trying to be but there's agreement that this is a deliverable. Absolutely. Let me I want to know what the state is telling us they're supposed to be. All right.

You have to know what the expected outcome is. Yeah, I send you send you the numbers. Yeah, it's in it's in a table. Yep, I'll send it to you.

Really good. You know, obviously, like we this is a huge broad issue. It is good that you talk about in a strategic setting and so obviously more to come. As we said, plenty of time to get in the weeds as we do that. Next, we'll talk a bit about some of the environment environmental initiatives that we're looking at. I thought that was helpful that you had put that it's achievable and impactful and then when the patient came and you've identified some of those uh reviewing the benefits and offering perspectives for amending the tree the city tree code I think um the really quick I guess feedback that I would be looking for here you know it seems like we're we're looking at tree code update uh this year but one area that I would recommend we do at a minimum is translate the code from subjective to objective. There is a new state law that says tree code as it relates to housing development and land use review has to be clear and objective. So we need to take the subjective part of that code and translate it to objective so it doesn't get thrown out during development review. My my my question and what planning commission wants to know and others are do you want us to do a more comprehensive tree code update budget staff level permitting um and not just translate this from subjective to subjective but really look at a broader code update for for trees.

Okay. Yeah. My my feeling is that's another thing along with trails that people always mention about Sherwood and what they love about it. And so, you know, I I'm not sure where the gaps are in the tree code right now. So, maybe it's a work session, maybe it's a memo. I don't I don't know doing something different than state mantra one, but let's understand the problem or opportunity. Well, it says planning commission proposed tree code updated as a priority item. So maybe it'd be helpful to understand why planning commission is thinking it's needed.

Yeah. Let's see. I think their their feedback and concerns is around green field developments and mature trees. So Cedar Creek Gardens, I think everyone's aware of that mature trees, brand new development. It was I think the concern is less about um street trees for example and types of street trees. It's less about um you know we have a we have a 30% canopy with with industrial commercial 40% canopy with residential but that's after we allow them to cut down trees and so the the the focus was really on preservation of existing trees and in particular mature trees. I think our code right now is quite strong on requiring the trees to be put back, but it allows you to cut them down in the first place. And I think that was the main concern on all the existing trees and then they plant. Sorry,

Stan. Sorry. Let me finish up on on mine. If planning commission is a priority for them, are they they're meeting from us that it's also a priority? Because they're not going to work on it if it's not a priority of ours. They're yielding to you and they're and they're saying, "Hey, do you guys want us to work on it?" likely to recommend we do. So, I'm just recommending sounds like we're probably going to need a conversation outside of Gold.

I think a conversation is good. My concern on the tree code is large green field development where they're cutting these trees down for people's convenience, not necessarily because it's in the way of a home or road, right? And you know, is there preservation opportunities out there? Sometimes you just can't. But there's also the idea you could design your development differently in a different configuration and get save more trees and end up with the same number of lots and that be done through incentives like if you preserve x amount there's there's tools currently but I I think let's have a work session chat about pros and cons of doing something and

yeah we we can lay this out for you what the identified issues are pros and cons if you have a do you have a certain size grove of mature trees for the most part all or nothing. And if you start locking them down, they're where they grew up with the supported the neighboring trees. And if you they're very tall, you take two/irds of them out or half of them out, the remaining ones are going to blow over and maybe have a gene if not all planning commission at least gan there to for us to understand what's coming before them and why this is a concern of them. and how much we have facility to deal with it relating to the development statement.

Yeah.

Will say it's they'll say we're happy to let you cut down trees or developers cutition what their perspectives make sure they're aware of all these pieces and then have a work session with council to kind of look at this holistically and congrats on having a strong one in place. one item. Um, I apologize if I'm skipping forward. We could took that. You have practice environmental stewardship work financially feasible that talks about the tree code and so do are you all right we go to review benefits and topics climate action plan. Is that still something at this point that uh we want to have in here? Not that it's not important but if it's not something that we're putting uh able to put resources to. Is this something you want in your thoughts? I would love to have a vote session this year to help define the scope from council what this will look like. I feel like it's too broad to ambiguous for staff to have direction of where to go with it right now.

Starting out something small. My my question around this one is always a tiny little town. what we do and just by law or by by natural law it could isn't going to have a very big impact on the climate. Um, now I'd love to hear from staff if there are tactical things we can do that will that will be beneficial that great. I'm I'm open from a city's perspective and maybe let's define the opportunity of the question. It could be are there things that we as a city and how the city operates should be

um just a being a good example because we're doing this versus that. Um or and then there's things that those are things we try to promote the community understanding what we want to try to do. We need to sit down and talk about it because I'm not for performative stuff but if getting a grant to do solar on the city on the city hall roof that's not performative that's real. So I think this is an area we're this is an area we can really involve the youth advisory committee. They've expressed interest in this this topic. Yeah. Do we have a staff person that could engage with the advisory?

Oh, I know the le I think we before we go there we need to probably ourselves first. Yeah, I hear you. Okay. So we'll make sure to kind of uh bring that back as a workshop get that further defined and what could be those elements where sure we could be a good steward toward that then look at action item which includes a wonderful okay next we had invest in community enhancements parks and public spaces uh wonderful goal designing I mean not necessarily design concepts for singlestory flex building on the lot in front of the arts building so any quick updates

yeah we've a draft our he will go up for that uh likely in February uh and have a consultant take a look at and work session bring alternatives for site. preferred uses identified by you guys. Um feasibility, it's basically going to be a feasibility study for what are um cost of construction um based on less work session preference for the city to own, develop, maintain, operating costs, return on investment, all that sort of stuff. Design as well. One of the things we talked about with that it's not just that lot, it's a configuration of that whole area. Yes. So with that, it's looking at our

It is. So we have a a draft of the art center expansion already weigh in here, Kirsten, if you Kristen, if you'd like. The RFP will require them to build off that study and also look at the the basically the entire area including shared parking, shared utilities, all that space, that's everything. Amazing. Thank you. Does that drift across the street into that other parcel on the corner? It does not go into that parcel just on the It would be the side of it would be the vacant pad plus the art center and the restaurant for parking area that including the parking across the

I don't think it' be a problem to bring that in like the u the left and right area. Yeah. Yeah. should be brought to bring that in. Gotcha. Next, we had identified acquiring parkland in Sherwood West area. Of course, you've been on that process. Congratulations. In spring at 25. Yeah. So, I think we acquired 8 acres. We're currently looking homeowner out there. I don't know if it'll be successful or not, but uh they're not in a hurry similar to what we ran into before. So, just see that.

Any other questions? I know you you're very much on the topic of the point over parks and trails in the area. So, we we talked maybe it was just been a one-on-one, I can't remember, but we talked about essentially maybe um creating an incentive for those people in Sherwood West to that we could, you know, freely partition their land or something to get along east along Chicken Creek that we could potentially do a trail or something and we would like is that something that we want to even investigate as to because I know that it makes their land more sellable if they didn't have wetland in the back or whatever and we would be able to then potentially get partial is that we want to discuss and again I don't I can't remember if it was you I talked with or or somebody else but the idea that we could create a program that just says you want to divide your land we'll do it for free if you give it to the city for a trade a park and then you get to sell yours. My only response would be if we uh get the master plan done right for Sherwood West, then it'll essentially be a requirement that they dedicate that area for us. And the annexation code that we adopted actually says, you know, you're not coming into the city unless you agree to dedicate that land for park space. The only caveat there is a full taking of the property. If we take all the value out of the property, then it's a it's a constitutional taking. You can't do that. you got to compensate them for it. But as long as there's some value left in the property, we can we can move the land. Okay.

We have very big stream corridor requirements. So which is unique in the region. Yeah. And so we're able to usually capture all of that. It's part of just normal development activity. They would be able to build. Yeah. Easier to sell their land anyway. If I don't need to worry about that, I will right thing to bring up and think about. So go there. We all want that trail.

Thank you. Sounds like right path going so to speak there and then next if we can chat a bit more on identifying prioritizing investments in public art. Maybe hear staff first and then I'd love to get your feedback. Helen.

Yeah. So, a key projects this year that everyone's aware of was the bridge lighting, pedestrian bridge lighting. That was a big one. Organ street artwork is finally complete as well of the deer that went in there. Um, and cultural arts commission's working on the medallions for the bridge. Uh, that's well underway. They also did the snowflakes that were purchased through a C grant that the cultural arts commission helped oversee and uh recommend where those would go and also what was purchased. And then the other thing the cultural arts commission is working on is the wrap for the rest square. Thanks for that. So from a cultural arts commission standpoint they're very busy. They've got a lot on their plate. Very much a working board. Yes, capable has to. They do a lot on top. Their priorities are your priorities as far as like these efforts are wonderful.

Yeah. The council gets to ultimately weigh in on most all the suggestions. So they get to say yay or nay and give feedback, you know, think about blah blah blah as well. feels right to you as far as the right composite and about the right level of investment obviously watching fiscal constraints which leads to the use of TLT funds. Um you had some conversations on that this year take that one.

Yeah, thanks for hearing a little bit on the TLT fund presentation back in October. I know it's been a little while. Um, we will kind of bring back some findings to you sometime in the next month or two. Um, I did have a chance to meet with the hotel still there's some financial issues. So, uh, and did compare some counties around. So, I think we do need to be a little cautious actually. Now, after I looked at the numbers about raising the TLT, uh, it would actually put us collectively because the county is very high TLT, 9.5%. Actually, if we raised or doubled our TLT, it would make sure we're the highest in the state uh for TLT percentage collectively. So, maybe move cautiously on that. Um, we have talked to couple of hotels last week. We met with a major hotel chain. They looked at the lot found lot G which is right next to Caner Square um for one of their higher end brand portfolio. Um so they're going to talk to investors about what's seen would be interested in that that plot.

Um so the county is about to get tremendous amount of TLT. Is there an opportunity to um either to secure some of that as gifted towards us? It's a long shot. I'm just saying they're collecting a ton of money. Yeah. And they they put their fork in the ground, you know, decades ago of that rate.

Yeah. They do give us the 3% of that nine. Um so they give us 3% of the nine and a half they collect. Plus, we also have a 3% or 2 point 3% TLT in our city. So, we do get a little bit from the county. Maybe there's some room to negotiate additional maybe onetime grants, you know, every other year for that.

To Walton Valley that TLP funds explore to Alton Valley and and we should be going after those grants. We just come back but just has been once again trying to get more flexibility for cities on TLT to live different 30% general usage to 70 and that might put pressure on the US with count the county is they might start looking at funding other pass is there is the reason that the numbers don't look good when you look at the numbers because they don't have um occupancy or is it mixed management at the Hampton in?

Yeah. Like why would we be looking to get another hotel in town even though I the study said we could handle three, right? This would be a different style hotel. So it's mainly more higherend hotels that are kind of looking at Oldtown. Completely different kind of market, but um there are actually hotel chains looking at another spot on Highway 99. Um But they I they wouldn't want to error their issues out. No, we don't have to. I'm just again I'm wondering. We had this theoretical study done. Yeah. And I'm wondering if it matches if it's matching reality. Thought well

we're not hosting enough athletic events or we're not doing it. You know what I mean? Is that why we're not getting capacity has what had the occupancy right then at our one? Yeah. And it's not our problem to solve. I just want to make sure before we say yes, we want to raise it and we want more hotels that we're able to I think solved it in here. Yeah. Yeah. We just recognize that we need to have some conversations. Anything else within that community livability element that that you're thinking really needs to be brought out or that is not identified? This.

Okay. So a couple other categories that we have ahead of us are public safety and then of course we will then also talk a little bit about financial management. There can be some overlap there of course given some of the convers correct me if I'm wrong there's two questions here. One the rate that we may or may not decide to change and two is how we're dedicating funds both those are ongoing conversations still right. Correct. Okay. Thank you. Both of them are open and maybe that should be two different deliverables. One deliverable is the rate, one deliverable is how we use the money.

A couple meeting things that I imagine and there might be something else as you look will be obviously always important to talk about public safety and the level of service and the challenges and trends that are coming. That's going to be an important converation being aware that we only have finite amount of time. It also then spills over to the funding requirements to make sure that we can support that and other important uh services that you have and including other general fund services. Uh and then there is still a conversation. I want to honor Craig's comment about I think this is an important setting to have a conversation about citizen engagement and public communication as well. So just wanted to give you a heads up because I'm really trying to be thoughtful of time which we're we're hitting it a little bit. So as that's the case, always keep in mind if there's something you want to talk more or needs to be talked about.

It's going to be a framework for decision making of how to talk throughout this. All right. So wait a minute. We're in public safety, right? We are about to go to But you but you just said something about citizen engagement which is in the next section. Yes. Yeah. So what I'm saying is we got three things left. Public safety, your financial management, fiscal, and then public communication. We want to make sure you have time for all that. Thank you. Okay.

SP would be done by one of course. I've got time, but I'm I'm really just trying to honor your all tell me if how you're doing if we're speeding up or slowing down, but um just kind of a feel for that. Okay. So, continue police career cycle planning. Um obviously we're looking at the deliverable really identifying the programs that you have recruit and retain officers. Congratulations on as I learn about that you've all done a great job chief on really doing working hard to find capable laterals recruiting well. Any quick observations you'd like to offer?

Uh no you touched on it. Obviously our biggest challenge is just that hiring and retention. Uh and our biggest thing is just looking forward to number one succession planning, retirements, all those things that we can have foresight to uh minimize the impact because I've talked at Nazium about the length of time it takes to get somebody up and running. So I think we've done a really good job uh with uh our marketing and just incentives that we offer to hopefully attract people not only now but we're looking at longterm that retention in that regard on our investments.

Wonderful. I agree you guys have done an amazing job is just look at our percentage bill slots compared to agencies around us. I mean you're basically beating it. Amazing job. My only question is we have this marked as 50. Sounds like we have a good program in place. I'm developing more programs around this. Is it I mean, I'm not saying the work's done, but we have a program now. What's that other 50% in terms of deliverable? We just we just tied it to a budget. It's halfway through. You It's on point. It's really going. But that's why we got that 50 is probably closer to 100. In some other areas once we've got the program in place, you're taking it all the way. we can come on.

Yeah. Great. Great job. Okay. Um, obviously so much more to talk about with regard to your your public safety needs and police and I know you've had conversations as well, budget process and overviews, but I'm going to steer a bit to encouraging pedestrian, bicycle, and driver safety. We have a couple of items in here which I'd love to hear staff's report. Then um certainly I think I've heard some priorities from all of you as well. So anything there Craig and team as far as the traffic uh safety advisory board or other measures to enhance pedestrian safety that was established unless you guys want to talk about it 100% should be removed.

Yep. Um, that's really I would like to add something if if we're all councled. Um, I would love for the traffic safety committee to take on a project that looked at lowering our residential speed limits to 20 m hour. The uh the data is clear on that. That 5 mph difference saves lives. And uh we especially because we have some like choke points in our neighborhoods like Dewey Street and stuff like that. About universally gently. Yeah. Where are residential residential? Some cities are already doing this. The state gave us the power to do it sessions ago,

but I I'm not saying do it, but I'd like to have our traffic safety committee take that on as a project. Sure. That came in. I kind of thought we were talking about here explore the mile or presidential areas and pinch points. Is there another question?

Uh no, but I do have um we first kind of it's both. I would say the traffic safety board um as something that they can be helping with would be evaluating these things within their uh like direction from the council uh both with like public education, ebike etiquette, school zone awareness. Uh these are things that would fall within their board that I could see um as educational for council and for the community especially the ebikes. Yeah.

Yeah. Education school awareness would be some of the charge within the traffic safety advisory board. Is that correct? My suggestion everyone. Excellent. I I would even expand that just slightly that if they have recommendations on city code changes that we need because like we have challenges with the definition of ebikes versus motorcycles versus whatever. When do you have to have a driver's license? When do you not if there's golf carts driving around the neighborhood? So if there's if they have recommendations on ordinances that need around like state the state law I don't know maybe there's some great in there we can work it

maybe it's maybe it's just educational right there just like bringing awareness of education like Dan and then uh as a second part would it be helpful for like a semiannual or annual reports for the complaint trends or recommendations projects from the truck safety Yes, I think so. I love I love it. I have I mean I know they've been operating doing a great job, I'm sure, for years, but I like no idea how many complaints they get, what the resolution of those are like. Okay. Yeah. Love to have they track it and it wouldn't be if I have a great sheet already. Yeah, I'm just send sheet. I don't need extra work. Just include us in the DRO list.

There you go. to your point I think an annual report would be nice thing is that they still report in AI and will give me something. Yeah, there you go. Anything else with regarding to expanding pedestrian safety primarily in the school zones either for staff or I think we just did the mobile speed camera with council so we're good there. Elementary school we just did. Can you give a quick update on the sunset section from uh

Oh, yeah. So, um we have this project's been going a little longer than we anticipated. Um we are uh receiving some of those long delay uh lead items. We're still anticipating hopefully believe it's the end of February being able to stand up that signal at that intersection. So, um progress continues. We went through and corrected the ADA ramps. We did some legends out there as well. Um so yeah, anticipating and that u with that commissioning of that you have on here we'll begin design for rapid flashing beacons at Archer Glenn. That's different than the than the Yeah. So as a tempor as a

temporary fix or a cheaper fix cheaper fix but I think getting a design so we can even qualify to have a shovel ready project for safe routes school or anything that we want to go after for the midblock crossing there. So that's what they're just starting on that from since our last meeting. Okay. So brought up a it's a tiger that went after CGP grants. Yeah, I had sent that to the

Yeah, I did a um a grant request through CDBG for a the hybrid something or other through a school zone or and I thought potentially we could qualify through the Archer Glenn area or or Hawk View because Archer Glenn has near apartments uh the low-inccome apartments, the mobile home parks and then the senior center and some low-inccome. We don't know. It'd have to We have to look at up the next application process next year, but idea. Thank you for bringing that up.

All right. So, as I look forward, anything in regard to St. Don County on roads and in the urban work heard earlier, this is where we want to combine Chapman in this one. Yeah. And Eric, can you give any anything that makes Well, we need to combine them. Does it make sense for them to be in public safety or infrastructure? Does we need to move this one there or that one here? I kind of think infrastructure personally, but you know, in structure. Yeah, it probably should be. Yeah, I think moving the ED over to

um and then on that one. Yeah. So, we've kicked off that project with the county. Uh we're going to have the first um public uh participation opportunity at the January 28th uh capital uh improvement um open house that we're doing open house. Um you guys will we have two work sessions that are part of the contract with the consultant to touch base with you on on that project. So, you know, just really quickly, the county is always focused on throughput and freight, and you guys have spoken loud and clear. Uh, city spoken loud and clear. Um, we want Elmore Road to be, um, a, you know, more of a neighborhood kind of livable street. And so, we got to work with the county, and I think your guys' input at those meetings is going to be really important in shaping that vision, uh, with the county. So, we'll bring that to you through two different work sessions.

99 is the freight and throughut rate. not right and it's and and actually we just met with the county fortunately actually based on their planning documents it is not a freight router they still tend to talk about it as a freight route um but formally it's not the with the freight route on the county TSP or the city TSP and and with the improvements that have been made to 99 and 12 Sherwood and then there's no longer any need for anyone to pretend El should be a freight route right right yeah I think A yeah right or a through route right is just amazing demand.

So that'll come to you this year. The project expected to wrap up at the end of this year. So two work sessions will come up pretty quick. Probably late winter if spring you put the first one in the last one in the summer. Good job. So generally encouraging from your mington county on the concept of what we're trying to do on your road west with our road because they're uh yeah I mean um I I don't know if you guys know this but the show does a longterm keep list but the roads that they plan to keep road is not one of those roads. So because

I've learned something like sign significant today. That's a big deal because of that they have and we've had to use that quite a bit because the county operations guys showed up and said no street trees yada yada yada. We said no no no this is our this is going to be our road. You guys need to weigh in street trees. Yes. And so uh they've been we've pushed back and they've been hearing that. Um Jason and I the the last step uh the next step we're going to take with them Jason and I are going to work on cross-section. So they the county engineer has said hey sure we propose propose a crosssection for a work road. Um and that's the next step we're going to take. So answer is yes.

I know I know we just had a couple of roads moved from the county to the city which is great. Is this a road where we could potentially use the things we just discussed to accelerate um getting it into the city rolls and off the county rolls or is that even something we want because of costs uh maintenance costs or whatnot? I'm just wondering if we get it in the city sooner then it it makes it easier for us to do whatever we want to do with it sooner. Sure. Yeah, absolutely. I will say it's not going to be a cheap road. I mean part part of the study is going to look be looking at the crossing of chicken creek and those bridges are going to be expensive. That's why that's why we have development agreements.

Development agreement will help SDC's will help reimburse districts will help. Yep. Similar conversation for ED road too once that Yeah. So in the show we're ed alignment study and then we're going to transition right into the ED uh 100% design. Yeah. My only thought is if we if we get those roads in the city sooner, it may give us better control over developing them.

Yeah. You know, with those those little nuggets, you know, it makes it even more in my mind and Tim probably is already on that page, but transformative Sherwood West will be to the greater part of the existing part of Sherwood West, too. Yeah. I mean, so that's it's that's that's that's a big deal that the county is not wanting to keep our word.

It's basically TW Sherwood Road. Um, interestingly, Oregon Street right in front of our tea and that's about that's about it on their long-term keep list. Everything else comes to the city. Uh Jason, you know about Brooklyn? I'm not sure that I'm not sure about that. Maybe I don't I don't know that that it is though. I don't think I mean Brooklyn wouldn't make sense to be on the I can send you the county because Clark is gaining. All right, good conversation.

Well, there was some good info sharing there. Thank you very much. Okay. So, um then we're looking a little more on enhanced overall community safety. One of the items that you all had identified was the need for increased law enforcement coverage for your your mental health response teams and uh there's some conversation you have some joint collaborations it looks like between Sherwood Taton and Tiger slowly on our way. Any other quick observations on what the city can or should be doing in that area?

Our hands are tied with budgets. right there. There's going to be things are outside of our control be happening one way or the other. Um there's a lawsuit with the county and and black um about dispatch and what's dispatched um could have like ramifications. It could change could change the makeup of our police force. Um, so too early to tell.

On the on the good news front with the support of housing services dollars that Metro collects that gets distributed to the county. What's being reconstituted, there's actually going to be a board that directs that that's going to include mayors from each of the counties because one of the big arguments we've been making is some of those dollars have to flow to space. Um, I believe the grant we got for the current MHRT program came through SHS through the county. So, there might be opportunities down the road to get some more direct funding coming in. That's great. Are you thinking are you confusing the SHS funds that are funding the homeless advocate out of that works for Tiger Twitton?

Not MHRT. Um, some of the MHRT money came through that too. My understanding and talking about that yes there might be other opportunities as that something else staff from that side. Thank you for that. So then um with regard to opioids settlement dollars is that something you've had that conversation or have a good sense of approach in that we mentioned earlier we needed to add it in the first pillar but it's already here. So yeah that's what I was going to ask too since we don't need it in both. Yeah, was just more appropriate. Yeah, I think so. Yeah. Okay,

we don't need to add it to the first um next week. Proactively review law enforcement needs for the plan Sherwood West area include observations for the staff. I think we're sorry. So from the from this facility standpoint, I think that having high level chats with the advisory committee staff on that additional space would be needed. You know, how some early early work on on the building is

and that should probably detail into the larger overall facilities conversation too. Are we library and and public works? Honest question. Are we able to do that before you finish the plan of what Sherwood West looks like that they were going to say that they were going to start from a have some general idea of numbers? I think you can I think you can from a high level

I think you can you can say okay here's some limitations of this property um and what if we knock the wall in my understanding when this was designed but the the walls on that end go up over the grass. So how much additional capacities that give our building that how does how well does that serve you know from a theoretical perspective of a town that's 30,000 people or 35,000 people right 20,000 people right the only thing I was thinking was and go correct me if I'm wrong if industrial gets built first we need x amount more officers if residential gets built first we need x plus three you know what I mean like I

I say you plan the capacity for the total build out for the total build out and Just yeah building the building building is one thing staffing is another my hearing have anformational effort that is given to stakeholder groups to help some of the we build an asset like that it's a a 30 40 50 year asset so I think we know enough about Sherwood West to Gil's point to understand so this is about what does that look like to inform future bonds or grants I don't know if we need to have Natalie session separate.

I wasn't thinking I was thinking if you wanted to what I heard if I was right is start engaging some of those important stakeholders. We have a we have a police advisory committee. We have our public safety. Um so our our existing folks that look for stuff important tasks to do and that's good conversations that that they'll sink their teeth into. I think when we're looking at facility capacity, we need to look at it collectively, not in these individual like I don't think we need the the police advisory committee to tell us how many more seats we need to have in the in the building. like our staff will be able to answer that question. But I think what we need to look at is okay, police needs this much more capacity, library needs this, senior center needs that, public works need this, then collectively and maybe we then we have a conversation about what is our what do we need on a bond or whatever to fund all of these facility things in one fell swoop if we can. Right? So to me it's more of a maybe we need a bond committee at some point that looks at all this holistically

but I don't think we need to have individual boards. Well, I think what the board would do, police advisory board and what they helped with six or seven years ago is as short west grows, we're going to need x amount more officers and that's going to need x amount more space in a building which will help define I just assume we already know that but if we need the board to do it that's fine. Well, the boards have already they're already doing it. So, I think it's the guess end. But isn't it's just a math you have 10,000 people. It's this many officers. Is it that complicated? It's simply conversations that are already taking place. So, it's bringing them into the

putting them in in meetings is saying to not include them. So, some of it is is is and then certainly as Kim knows really well and I think most everybody else does too. with the senior center. We um the senior center for sure is about the is the one facility we know that as long as there's federal money going into the community block grant program is an opportunity for us to get those dollars.

I think where it's coming from and and I I think it is a yes and is each of these functional areas have requirements but there's this overall piece that says oh what's the strategy because you can divide the police department with the library and stuff like that. So what's the strategy and how does that inform all three we need more classroom space right we don't need all like we might be able synergies there that's right that's where that global comes in

right so it does lend itself I mean to me what I sense that is an elephant in the room is having a conversation about an identified operational and capital facility needs comparing that to your financial resources is if you're seeing that there is some kind of gap, laying out what those options are. Once those options are starting to get distilled by this elected body, start anformational process with first with your stakeholder groups. You can then give you feedback because you're the ones that ultimately have to make the decision on that and then kind of build from that if it requires a levy increase, if it's a user, whatever is the the initiative that would require it. Two very different things.

Okay. Fair enough. Yes and no, I would say because if you're going to have a big investment to your community, very separate thing, okay, looking at our core buildings or a build out of our community with Sherwood West, that is a thing. It's being strategic and thinking about it and and then right separate conversation of operational knowledge that we need for next year. Thank you for clarifying, but I do have a question from a law enforcement standpoint. If you're looking at maybe for the most part in the next population wise in all reality very little population growth the next five years

very little because that things just go so fast in Oregon that we're going to be tied up still in the courts for another year then what I'm hearing then two things we kind of migrated to the facility needs that would be one aspect then you're talking the other elements whether it's operation needs that would be a different conversation. Absolutely. And that's the first. Anything else on facilities then that we need to do before we talk a little more on the operational side? I think we've exhausted that. We know what we need to do. And staff has got a good sense of how to approach that for you. Well, today's probably the first day I've heard of it. So, I don't know.

We've been thinking about some of this stuff. value you I mean it goes back to the police staffing uh that we're going to have a conversation you know as you mentioned not a lot of growth so one one and a half% something like that we hit by year eight with master planning and we start developing yeah we need to be planning this in too maybe that gets to 2 and a half when that all starts happening out 20 years maybe you end up with 31 to 37,000 as a population at buildout so what does that look like what's the police department need expanded is that going from 15,000 ft to 33,000. We need to do all our buildings some sort of feasibility. I don't want to say master planning, but some sort of feasibility so we know what they need long term. So I think that's what I'm hearing from you guys. And it's a multi-year, you know, work.

Yeah. So it's not a whereas the setting the community how this how the city operates and delivers services for the next five years is a more immediate conversation and are we going to stick with our current level of service as you know for the next few years? Are we wanting to enhance it or whatever? And then what's the what's the path of making those conver those conversations is from a if we ask the community the question if they want to um provide more resources to us. We have three dates the next day team knows May of this year, November of this year or November of next year.

Why is May of next year not an option? That's our city charter. It's not you may have a primary. Oh, and it may have a primary. So, we have those three to choose. We're asking for other for for new dollars. And so, um it's generally very unpopular to ask voters um one of those questions on an election in November. So, now if if you stay on that path, then you're May of this year or November of next year. And when do you need the resources to do whatever the council is trying to do? Is it May of this year or can we wait till November of next year? So do we have other dollars that can bridge till May of next November of next year?

So I think coming back to the deliverable, we have a staffing deliverable, police staffing plan deliverable that we still need to continue to choose and then we have this larger facilities conversation which is not operational which is this capital that we need to pursue. So I think we all understand what we're trying to get after. Yeah. I'm sorry I skipped the physical.

Well, no, we first were asking about Sherwood West. It then migrated into facilities, then operational stuff spilled in and so that's where kind of learning. So what I'm hearing is um Sherwood West to some degree kind of a identifying that there will be some additional resources and operational needs to address it in buildout which will have to be identified by staff. Chief, any other quick observations on that? No, that's just okay. Projected

I would maybe modify this to be a little less specific about the Shor West and more specific about police staffing needs all-encompassing over the next five years. You know, Short West is included in that, but it's not exclusive to Shore West. It's replacing some of what was lost. It's other indust industrial area growth. whatever your operational whatever your staffing needs are holistically not just insuring. Do we currently actually have what we need? Are we short on what we need?

Gotcha. That's good. Makes sense. Thank you. That that makes sense. Okay. So, we'll look maybe if that's all right, then we'll kind of change that deliverable a bit to look at what are law enforcement's needs for existing services as well as looking out over the next five-year period and maybe even potentially build out. Are you all right with that? Okay. Yeah.

Excellent. Thank you for clarifying. That's that's great. Anything else, Chief and Craig, with regard to public safety that you want to make sure we we chat for today? I think I'm good. I think we're going to have one session here in the next uh month, month and a half to talk about the staffing and that'll be tied in vehicle that'll be tied in a bunch of stuff uh with that and then maybe not the facility part but estimate of that and then I think after that we'll come back and talk about uh the public safety fee for commercial and industrial that we are looking at as well. All the work sessions we've already identified with two sections to go. We're going to have a very busy agenda for the next six months which is great. These are important conversations.

That's where that's at. It's good with that. Well, our regular meetings are like this short on the work. I mean, yeah, let's do it. Sense. All right. Anything else on that? Okay. So, I'm migrating out of public safety a bit into fiscal responsibility where you identified the need to maximize available revenue sources. First identified on that was the federal and state grants. any click observations on your success?

We're still north of the federal. We're going back in March. We're going to probably ask for three or four projects. Um due dates the first part of February. So those projects are identified as uh the uh tailoring project for 800,000 I believe sewer project and this will be the third or fourth year I think we've taken that back. Um we looked at Oregon Street, breaking it up in a couple different uh projects as well as um Cedar Creek Trail stuff. That's what we talked about. And then uh we're fine-tuning the police technology package is what we're looking at uh for this year, but we'll we'll narrow that down here the next couple weeks probably. And then um as you know, we received the we did receive the 9.2 2 in 2025 as well as we didn't get a 46 million grant for broadband and we had received uh 3.2 million for the Brooklyn sanitary sewer line project which will really help the city out there and the Christmas tree bill and we've also got a $500,000 water short grant if any. So did you say anything there on that? what we've been talking about.

I think that's right. And just so you know, we've spent the last three or four months working with our federal consultants and not just looking at here's a project we want funded and where's the grant money for that, but what were all the grant opportunities, what's the easiest path because of the funability of our general fund budget. So, we tried to take do we did a deep dive on making sure we're hitting all the areas where we think would have the most success. Could I and you can give this to me later. What is a police technology package?

It's a variety of technology from Chief. You want to talk a little bit about what you're talking about? Yeah, we're just we're just looking at all our technology basically from our body war cameras to our evidence to our DFR program to all first responders um and trying to package that all together over the next it's one of the areas that I'm hearing now if that's an easy path for funding and like if we can fund body warn cameras then that money that we would have paid for that can go somewhere and so that's mostly replacement of outorn equipment for the most part not DFR but for the most part yeah so I mean currently our fiveyear contracts like $670,000. Yeah.

Um and it's continually going to increase and I've said this for quite some time that uh technolog is outpacing personnel costs at some point. So we need to leverage these opportunities and DFR is just a great program to jump on forward with that because it's just the push responder for us to get there. We can talk about that later, but that's what that's all about. Yeah. T I think a couple other things to add. We've actually looked at IP needs as well that relates to the police department. I believe there's a server some stuff related to server and computers and some of those things. So, okay, we're trying to package that all together, right? Are we

more of a tactical question, but are we moving to cloud versus on prem servers wherever possible and legally allowed? Um, not not on premise applications. We still host those in house. uh but the numbers of those are drastically going down because most of our applications are becoming SAS based anyway but the numbers don't pencil to move the infrastructure to the that's something you're always evaluating yeah that's all

that's always good you keep going over changes in technology so regard I think the next deliverable where we explore current prospective revenue opportunities sounds like you have some work sessions in play you've got a good sense of what that scoping is you're you're good to go council on that and best of luck as you you go through a very laborious process there and and next is uh to be so please

we're almost there is does council have an opinion? Are we wanting do we know enough at this point or do you know um if we ask the community for dollars are we saying May is too soon. May is too soon. There's no way we can get the community by May. That's my opinion. Is that the collective opinion?

I have the opinion is we in theory we could attempt May and then try again and if it doesn't work, we have we can adapt and try again at the following November. But that's just one idea. If you lose one, it's really hard to come down from that. And in fact, the people that say no in May because it thrown together, whatever, if they come back in November, it feels like there's a weariness to it like, oh, they're asking like we're always being asked for more money, right? I I think you've got to nail it the first time. I just want people to buy in. So,

I don't know. So, I'm weighing in that I I feel like if you rush it, that very rush job could potentially sink it when if you presented it correctly and community involvement all, you know, here's what we're using it for. I don't know. I guess my only counterargument to that is my guess and it's simply that is that no matter how much time and money you spend on outreach, 90% of voters are going to be reading about this stuff the first time when they when they're get their ballot and they're reading through their So to me, I think we do a lot of work around educating the community that goes to 10% of the community. The other 90% don't even think about it until they get their ballot and they open up their

disagree. If I say that's a guess if I looked at the high school levy that just took place and the education that took that was huge and voters were educated, but that was a huge ground. How do we know voters are educated? How do we know how many what percentage of voters were educated? Yeah, I heard I heard more discussion on that and I even heard more people changing their mind on it because it went from a we're not giving more money to school because they mismanaged it to I understand why it was mis you know isn't that what's anecdotal based on

No heard more discussion about that same thing with the even the library thing where I where I heard more discussion outside of this room of people discussing, well, why do we need more? Like, was this dozens of people or thousands of people? I would just say more. I I wasn't I wasn't tallying. I don't want to belver the point, but I I feel like Yeah, you and me, we're in the business customer feedback times and and sometimes it's it is useless, but not saying that you get some of those I know, but you get some of those people who are like influencers or or you know, in their That's fair. their their group they go oh I understand it let me explain it to you guys and you get another 10 votes right you know

I don't think we have to answer this question today because we're gonna have more work sessions on the the needs and then so what I just want people to to chime in it's clear that you know so and that's because I just I don't want anybody to complain you know or comment whatever that because we don't have money to do blah blah blah because we didn't try in May and if that I just wanted so consensus by the group that that's the case and then say didn't Ryan say we missed the deadline for February mark 27th 27th of February

wait I I want everybody to weigh in that's on council

yeah I don't even know what the date is or to know what to ask I'm so sensing a consensus will be this is that from a staff perspective we'll identify what are specific service needs and costs that are required what are some of the funding options at the same time if it's all right I'm hearing that if you could lay out some schedules or calendars of what would be needed if there was something that required a public action on that and then maybe in that you could also have a conversation at that same time maybe of what a public communication campaign would look like. That's again not to presuppose anything but more along the line of if there are these options and these options require the public this is the general approaches that we would do. Is that makes sense for you to talk about in future work sessions?

Okay. Make sure you're good with that. Well, I'm just kidding. No, this is important. I mean, I absolutely understand why you're taking the time on this. So, okay. Let's see if I've got anything else here. So, u with regard to business process improvements, we have a few different items in there about exploring improvements or looking at a sustainable model for the library best practice innovative efforts in financial management and strategies to mitigate inflationary pressure. So, do you mind just kind of summarizing in the budget process how you approach that?

So, uh Brad, do you have anything on the first floor? I know your team was involved in that. There's a lit that we kind of go through each year. I mean, I've got just ahead of them here that if you wanted to go by detail, but like we're always looking at using this technology that we have more efficiently. Big one for us is we moved everything into SharePoint this year. So all of our documents are kind of in a little bit more intelligent document management system which has paving the way for other things to do um small business processes, invoice processing, uh contract uh tracking, a lot of little things like that. So I can dig into any one of them in depth if you've got questions. So

what's I was going to say we also did maybe this LA two years ago we did an HR system and a financial system too didn't we last year that was last 24 okay yeah a big one for us this year that we're still working on um we have to start we haven't started yet but is a moving all of ouring into PowerBI so financial reporting will be done through that tool um that's a that a easy win for us it's a it's a cost um to get all the reporting out of there and move away from open something else right on some of those other

uh mate levies they all know pass we're working on the progress so we did that still need to be on here that seems like it's unless there's something yeah I mean it's just the spring I said take it that will obviously come before but there's not much action we could do right we can talk about the IG subject really deserve as much as possible I don't have anything else besides my

so you can see in the comments some best practices that were identified and worked through your IT director your finance director as well and then some other of the strate strategies that you would included in there. Any questions on those seem like there's progress you're looking for when it gets to your uh aspects of identifying. So nothing budgeted right now for open DV at this point and letting that kind of go through which means uh you then go look at your technological enhancements innovation uh and looking of course at exploring different AI generated opportunities including software options and programs. Anything else there that you'd like to mention Brad? Yeah, we've got a couple different AI projects in way. So, some of you may have seen maybe that we launched our AI agent on the website now. So, it'll produce kind of natural language responses to a permit type of thing. So, that's scanning uh city information on the website as well as PDFs. Um we're demoing co-pilot across the management team.

What's the agent doing on the website?

Intelligence search engine essentially. Yeah, it's just they're searching our website for information that's there, but instead of giving you a link to the document, it's telling you what's in the answer to the question. So, you know, but we hope to have the mobile app launched here probably, we think in February. So, we're really getting really close to getting that ready to go. I just add uh a couple other items to that. We've uh done some stuff with urban SDK for GIS, including planning software for traffic this year. So, we've added that as well as we went to a draft one with it part of Axel the police department for report writing for our uh officers which is saving time in their so they can actually I think when Brad was talking about the part on the website there's another part when we get into communication we might be looking at we looked at probably I don't know how many AI different variety but it costs money right it's not free so I think we need to weigh the cost against what our operational needs are on a lot of stuff. And I think there's certain things that are really good out there and then certain things that we just need to move past. And actually Brad is working on a project right now that's going to get us to a point that we can actually use AI for some of this stuff of being able to pull information from our s different systems. So I think that's a pretty you probably got a better term for it than I do, Brad. Um

well then go ahead. I I just No, you go ahead then. I just want to offer some examples.

Centralizing some of our data so that we make it a little easier for us to run AI uh voice AI response or texture based AI response. Um working on a really great agenda management program that I'm really excited about. She demoed a little bit of it to Craig the other day. So, um, some of it's built in house, some of it is, uh, specific products we're purchasing, but a lot of work has been gone into AI and, uh, we've got a policy now and a strategy guide that goes with it. So, we just have to be real careful about the data that it touches. We deal with a lot of sensitive information including, uh, DJI information. So, making sure we don't jump too fast and miss something. Um, so

yeah, Brian's got a deal with you about the agenda management. It'd be nice to eventually get something like City of Lincoln City's got a really good uh system. Uh, they use a software, but Brad and them are working on some stuff that will get us there. So, I think it's just a matter of time till we're able to use some of these tools. So, and I just want to give big kudos to Craig and the team because you've been rolling through lots of vendors, not necessarily because you're evaluating buying them just to learn what the what the capabilities and the potential is that industry is moving so fast right now and so kudos that you guys are reaching out learning and doing all that a lot of work.

Awesome. Okay. So some conversation real quick within citizen engagement and your council in the past had identified the importance of improving on effective communication citizen engagement and some of those were through uh the citizens academy as well as looking at branding communication marketing strategies any quick observation staff on that and and feedback from the council just from the staff side citizen academy community council the best since it's been started Um, how many attendees do we have?

So, I think we initially had 16 or 17 registered, nine show up the first times and then it drops even more and we ended up seven graduating. Thank you. So, I think one of the things we want to do is re-evaluate it once again and say, are there some better tools that we can use and have like an online learning platform? Thank you. Yeah. where you're like recorded. Did we record the sessions?

No, but intentionally they they weren't set up. I think if we if we can put together some videos, some online learning platforms, have a little bit more condensed, have the materials, but have it more condensed so that you could record it and then you can learn about parks and rack or the parks board or um the library or whatever it is you're looking to learn about. Yes, I was I'll let you finish and making it aware. I want to have something to say about this. So, that's that's our that's our thought is we're glad we did it. It brought all the information back, but times there was as many staff as there was participants. Those who were there really enjoyed it. We got great feedback,

but it's a lot. And I don't feel like it was our marketing or advertising because that we got to where we wanted to numbers wise. It's just they didn't follow through. As I've said for the last five years, I think bringing this back in person was the wrong approach. Um, which I think has been burned out. Um, in 2026 now and beyond. Um, I think it's not worth the staff time involved. I would be in favor if we do anything. I would be in favor of coming up with some sort of web- based things that we can put out there and then they just live there perpetually and people can enroll in them whenever they want. knowledge on the synchronous learning. Yes.

And I also don't think it's a high priority right now. Agree. I'm I'm happy not having I mean I'm glad we did it again. We're glad we found out what we found out. It was well it was way better attended 10 years ago. We're hoping the world's changed. And and I will say that one did dwindle too. By the end we were had under 10 people.

So I And it could be something that I don't know you structure it so you still you don't where you you do some online official kind of plan like all right people to in theory sign up you watch encourage them to watch you know one week after then you then there's a half hour zoom call where you can people ask collectively ask questions about the thing you just viewed I don't know it could be also a series of short videos five to 10 minutes each on particular. That's how the world consumes information these days. Yeah.

The other thing that I think we did learn through this is there's going to be some of that information that we can use with youth advisory board. They're very interested in learning more about how our government works. And so last week when we met the mayor came and spoke to them and they loved that. They loved having a half an hour sit down. So we talked about how can we have you know invite different departments. I want to come to the PD next. I haven't talked to Ty about it yet, but they want to come here. They want to do the tour. They want to learn more about the PD. So, it may be that this is, you know, a way that we utilize parts of that program with the youth advisor, but that's only helping the seven people on youth advisory board. Correct. Correct.

I think what we need to do is figure out how we segue that into that. Maybe maybe it's the youth advisory board themselves that turn these into five 10 minute short videos that that can be can then be leveraged by the entire community. Yeah. And it my point was not that it's in place that just that it actually set us up really well. Another opportunity is to turn it into more of a communitywide not simply learning about the city but organizations and different components of the city. So it becomes more of a forward leadership broader opportunity.

I think you got to be crowd almost crowd sourced to a degree right if they did. Sorry it's okay. Um just kind of going back to what our goals were for that you know obviously educating the community and on what the city does for them and all the different departments. I just just a reminder as we're thinking about it is awesome. It was also just an incredible recruitment tool. We get people interested in serving on our boards and commission and we have a lot of high quality people who came out of that and I'm not saying do it like the way you're doing it today but just remember that goal too is that's exactly right is a lot of these training like that are meant to be a pathway for those that are interested in civic service in the future or just beginning of

and for citizens engagement we've looked at that for um like the tiger for example has some videos to recruit board and commission members and this is how you can learn about the boards and so there's some different methods. Yeah. Yeah. And I think I'm feeling as Lydia just whispered in my ear. Um maybe the deliverable should be developing strategies to recruit boards and commission members, right? And this could be one tool in in the toolbox on this. Very good suggestion of both to educate community and

recruit. That's good to so as I go forward me ask you Craig. So develop and implement branding communication marketing strategies insights observation interest in getting feedback on it' be nice to get a little feedback against one o'clock. We're going to have a work session. We can do a work session on this. And Sarah I was going to have Sarah talk about a couple things with you guys today. You can do it today if you'd like. It just depends. Keep going. I'm good. I'd like to hear it. All right. had to leave at 1, but I've got till six o'clock tonight. Just I just want to be uh mindful of everybody's

wonderful.

Yeah. So, um with this deliverable in mind, uh what I did was I talked with some different companies that focus on uh rebranding cities. And so I learned some of their strategies, got some ideas of their price points, um, and then, uh, thought about how we might want to execute that in Sherwood. But before I went too far with any research, I just really wanted to come back and talk to you guys and see what you would like to see. And um one uh firm that Eric and I actually met with uh brought up two high-level questions that keep sticking with me when we're looking at this. And the first one is uh what is the problem we're trying to solve? And then the second one is what are we hoping to accomplish? So, uh, they brought up a really good point just to not get too tunnel visioned on maybe one certain aspect of branding that we could change, but kind of look back at the bigger picture. Um, so those were two questions that, you know, again, I want to be respectful of everyone's time, so I'm going to keep everything kind of brief, but if you guys have questions, just jump in. But uh I want to learn, you know, what the answers, what you guys feel about those questions so we can um develop a strategy.

And um I met with three firms. I'm sure there are a lot more people I could talk to, but out of those three, there were um really two different approaches that came up and a lot of overlapping ways to start the process. Um, one strategy uh is a phased approach and Craig kind of touched on that in the beginning and I like to think of it as kind of like an allocart approach like um not necessarily a full city rebranding overhaul but we look at specific deliverables that we can change in the city and that could include just um focusing on our internal communication s um templates, um talking with the community, um doing some surveying, seeing how they want to be communicated with. Um just kind of cleaning everything up within the organization first. So that would be one option. Um the second option is just kind of the branding overhaul and that is like around a 7 to nmonth process. there is obviously like a higher cost involved in that too, but that would be the other route that we could go. Um, and it doesn't mean we have to do one or the other. We could do both. We could do one now, one later. Um, and just keeping again those uh questions in mind. What are we trying to accomplish? What are the problems we're going to solve? And maybe we have certain ones right now and then certain ones um a few years down the road.

I if I may and thank you very much on that. I I very much want you to speak. I just want to make sure as you think through it when we say or when you heard about what is the problem you want to solve. Examples as I understand it and then I want to hear what you think but some of that came to mind would be raising public awareness. It could be increasing public buyin. It could be just building trust. It could be economic development, meaning that's why you go about branding. It could be community identity. I'm giving you just ideas that I would love for you all to react to what I'm missing there. So, there's a few people I think mayorhead first and then last. Okay.

So, mayor, councelor Scott, councelor. Well, I was gonna refer you to Kim, but no, I um I love the question. What's the problem we're trying to solve? And uh yeah,

and maybe suggest we focus on branding and and because when I hear branding, I hear logos and letter head, all that kind of stuff. And I think that's important. But that's just a piece of a program that says the way I look at it is how do we engage our constituents in a way that's compatible with their busy lifestyles, right? It's I think it's unfair to expect people if you don't come to a meeting, you don't get input. I mean that kind of old school mentality like how do we use all these different mechanisms, social media, whatever to engage with our community on important subjects, educate them, events coming up, land use decision, whatever those things are. What are those what's that tool set we need to do that in a way that some, you know, family that they're both working and they got kids in three different sports programs, you know, and they're running around. How do you how do we fix that? How do we engage with that? That's very high level, but I think it kind of frames how I think about this.

So, y um I agree with everything the mayor said and I'm looking at a couple of primary problems here. I think that's one of them. Engaging. We need to understand how people want to be engaged with and then we can actually put that plan together do that. I think the second part of that to me is we have to and this is one of the reasons I believe we created Sarah's position and she's now filling it is we have always been very siloed and fragmented in how we communicate with the community right it's done department by department everybody does it differently it looks different it feels different it acts different so to me solving that is the second problem and I see that two ways I think the branding is absolutely critical here and This is where I would I would say and I look I this is my starting my eighth year on council. At the very first one of these I attended we talked about new branding. We have made zero progress in in seven years. Um I'm frustrated. I also so to me let's come up let's do the branding right and I don't think that needs to be a nine-month project right. I think you can you get a logo you get colors you get uh fonts you and I'm oversimplifying right? But like there's you can do a branding package and all these things and then how you implement that can take years right you can do all the external stuff first then you can work worry about internal it can happen peacemail over time and you got to have the toolkit that everyone can then on their own time frame and on their own schedules implement and so to me let's create a holistic brand a look and feel when somebody sees something they know that's from the city of Sherwood no matter who they're getting it from and then and then we can implement that first with our external communications with with the community and then internally or with other vendors, however long it takes. So, I'm adamantly strongly wanting to get a logo and the branding piece done this year and I don't think that needs to be a seven to ninemonth project to do that piece of

it. Allon activities obviously will take very much long.

Agree. Agree. Agree with all that. um the problems that we're trying to solve like the mayor said um how best to communicate with our community and how best to communicate internally. I don't know the struggles that you guys as staff have internally um from coming to city council. I think and I think it I've seen a lot of um presentations lately that are utilizing the same setup, the same you know they all we know this is a presentation city Sherwood because it looks like this. Um but the communication to the community got to figure out the best way that people can get that information. But I just keep looking. I have City of Tiger in my feed and I see all their stuff and they do amazing and their their look, you know, it's Tiger, you know, it's um just that. Yeah. So really um making sure that there is

informationation templates collaboration anything that is put out items like logo brand the look all it needs to be there needs to be a level of consistency that you see internally throughout the city

I would add to that one the location right as Doug just pointed out sometimes things are on Facebook sometimes it's a newspaper you know like it's it kind of depends I can't tell somebody, "Go here. Here's a card. It's on the back of all our business cards that has if you want to know what's going on in the city of Sherwood, you go here." And it's always there, right? And it's it's the social media, everything all hooked in. I would say the problem I'm trying to solve, the logo looks like it's from the '9s because it is. It is six colors, so it's expensive. Every time we have to embroider it, every time we have to print it, it doesn't look great in black. like all these. And how many cities our size have an iconic piece of architecture now that is going to forever be associated with Sherwood in the bridge that is, you know, that we can now take advantage of as and I I mean it's a it's a beautiful beautiful thing. That's all I ever hear about um about the bridge. I I mean some people complain about the cost, but everybody even those people say it's beautiful. It's iconic.

It's iconic. And I mean it's it is and I know this is overstating it, but it's like citys size Eiffel Tower, right? You know, I mean it's a it's and so so part of me is saying I have to capture on that. And I've heard people since I joined, hey, we're going to be the gateway to wine country. Well, great. Maybe we're the gateway to wine country. Maybe we're the gateway to Silicon Forest. Maybe we're the gateway to nature. Whatever it is, we can we can bounce around on that idea and and it could be we have a gate now. The gate the gate is there. Whatever behind it you want, but the gate is clear.

Yeah. Bridge to bridge, you know, or whatever it is. But we've got to we've got this moment. We've got a new website. We've got We're in the moment right now. frame something that can be flexible and anyway that's we claim we're modern and forwardlooking but we're running with a with a look that looks the opposite of that and I want to slap it on stuff when these guys are going out to high-tech companies I need them to go out with a more updated logo than what we've got currently that is way too much energy for Saturday but huddling it up all you know seven years I haven't for the last one and we don't have Yes.

And the reason why it takes seven to nine months if we truly want to be an engaged city with our community, we would want to take some of this information to the community to get their buy in on what the logo, what the branding, what the strategy is going to look going forward. We could do it in solarity. It could be the staff. It could be council that by projects into it. But if we truly want to get to this pillar of citizen engagement, it is a process. I think there's two things here. Okay. Go ahead. We have team folks. So just just real quickly, I know

Ian and and and I I just don't want us to lose sight that branding when we look at branding, we have to have that that wider perspective of what we're trying to achieve and what our goals are, what engagement are. I just to me they're two. The branding is one deliverance. Let's go get that. Then that that becomes part of your citizen engagement package which I realize is more complex and will take longer. We don't want to start that with old shitty outdated branding. I don't want to I don't disagree with that. That's why the process is longer because you want branding but we're trying to boil the ocean.

Yeah. go out and hit this branding done and then we're delaying a logo because we're trying to do the entire thing in one fell massive project design. I I am not at all I don't think that logo was designed by you know a small group that feels like a corporate hey we're going to throw this oh everything contest design your new logo here's the parameters we need we need the artistic people to design I just enjoy the whole conversation anyway I'm just I I can't I I don't want a creative people I want free

I know I want a logo by artists Okay. So, I'm going to bring it in. Um, I think what would be helpful if I may, first of all, thank you. Actually, this is important that we have this kind of conversation. I needed to have that openness. Um, you saw some real strong opinions and some direction. I think if it if it makes sense to me, you tell me would be maybe oneon-one get further information. what is kind of the expectation and and the timing elements of it so that we know then as you do lay out a game plan what is possible and viable within that. So

so I I knew when I said the word logo I knew that was going to you know spark a lot of passion. Um, but I do think that um, like Craig had said and Kristen, we should have a work session to speak further to this. And it's interesting because before I started talking with any of the companies, I was really logo focused and and I'm not saying I don't think we should change the logo with the whole rebranding, but what I found with talking with these firms is just not to get too focused on the logo. The logo refresh change will come with the branding update, but just to focus more on kind of bigger picture things. Um like Renee had said, the the process that they go through does take a while because you do get a lot of stakeholder engagement and um community sentiment. Um even one firm I was I thought it was interesting they also talked to uh surrounding areas and see well what do you think about Sherwood and just um

avoiding the fire. Yeah. Get a lot of opinions. But basically, you know, you you want a look that represents more of where we're at now, where we're going, uh the vision we see. Um, and that's what a you know, kind of defining our DNA as as a city, telling our story. That's what a branding overhaul could do. Yes. So, do we have something budgeted for this in this two-year budget 2000? So, over the banial, we have 30 and 40. So, onetime expense for this project.

And and what I'm finding too because I I I'm a numbers person. I I like to get graces. You know, we can definitely work with that number. That's a good number to get I think what we want to get accomplished. So I think we need this work session to define what we need accomplished because I don't think we're in agreement. Yeah. I don't want to belabor it anymore here. Yeah. But that Yeah, we um I think that would be a great idea to get something on the schedule soon to practically to align. I think that's right. Isn't there there still needs to be there's some difference of opinion on strategically on how to approach this tactics.

Yeah, maybe I I actually think a little different, but that's I hear you loud and clear and that conversation needs to happen. So, I think that's very important that you have that opportunity to really convey exactly how you're wanting to approach that and what those tactics are and it'll work. Okay.

Yeah, I was just going to say also prior to the work session that we have, I I don't know when we're going to plan on squeezing that in, you know, the calendar, but I would love to know um any additional qu like specific questions you guys might have that you want me to reach back out to these firms with. If there's any, you know, anything maybe I didn't uh get when I initially met with them. Um, I just love to know any, you know, anything else you guys are looking for so I can have all of that ready. So, Sarah, I think all of them,

so we won't know what you got from them. So, is there is there a synopsis of what they provide to you and that might help guide us with more questions? Session first. Yeah. Sorry, I Yeah, still. So, that might be for Yeah, that makes sense. the first successful work session I think we do is just have you come in the one on maybe that's a good idea everybody's thoughts and then we can kind of okay it's been a really interesting topic though to research I've really enjoyed you know talking with these firms and seeing what they've been able to do for other cities so I think it'll be fun conversations to have with you guys

exciting I like think this is going to happen this year or start Definitely. If we don't have a new logo before the end of the year, we have utterly failed. I agree. Time is of the essence. That's what I'm asking. We don't need to make this joking. That's so easy. We're making this way too hard. Find a community thing and saying, "Hey, we have fantastic designers all in this area. You know, we'll buy you lunch."

I know there's a lot more than the logo, but the logo itself should be easy. What I'm going to recommend is you have those one-in-one conversations because there are different ways that you can approach this. I'm hearing loud and clear time is of the essence and look for lowhanging fruit as well so that there can be things that can be real progress instead of waiting for something that's broad and that we're back here again next year. That's what I think we're hearing. Wonderful. Thank you all. I know. Yeah. Okay. still figure it out. I'm gonna quickly two last items that uh if I may so I can put it up in the review

with regard to uh the organizational lens of diversity, equity, inclusion and accessibility. Any quick observations? So,

we talked about this one and this one honestly is still a little bit of a challenge to report back on and part of it is everything that we do all of our events that we've landed and we made inclusive as much as possible. It's different than when you have a standard like parks and recreation department you have uh PPIs or something a standard that you're trying to reach towards or get to. So really this is an ongoing something ongoing something that we consider every time we're running and doing something. I don't know if we want to keep it on the list and this is another one that every year we're like okay let's tweak it a little bit. Let's tweak it a little bit so that we're making a statement that it's important but I feel like it's just become part of our daily operations

as it should. That's that's my whole point on this. Have we identified something we're not doing right? And if we're if all of our programs and all of our classes and all of our events are open and accessible to everybody, I think it's part of ongoing operations. Ongoing operations operations. Does it help us? So I guess if we were to develop an official does it help us get grants or does it help, you know, right now? Okay, you're right. But um fortunately I mean Yeah. No. Okay. That's fine. I I accept. Yeah,

you all done a wonderful job. But really those elements and investments help to ensure that your culture is one that just has that as part of your size. If there specific policies or changes that need to be made, let's put it in as a deliverable. If it's just part of our this is the way we do business. We always make sure we consider this lens. Great. Yeah. It's always about if we can identify something we aren't doing right, how do we fix that? But nobody has ever come brought any of that. That's part of our regular assessment, you know, at the library, the art center, at the senior center, and for our programs. Something that we're always asking of, but it did come up in the SWAT analysis for age friendly city Sherwood

about seating at park events and the ability to get to certain parks. As somebody who has ADA issues that specifically called out, my suggestion would be would keep it there as a something to reflect on each time we come to our pillars. There might not be a deliverable underneath it at this point in time, but that was specifically addressed at the last advisory. Yes. Seating at park events like specifically for seniors who had ADA as a

and well Kim what about our meeting with the park people right about hey can we get a section of a park that is ADA what is already in our parks master it is it is the other one that came up was more public restrooms I don't know if that's necessarily part of that but

I think some of this can fall in the age friendly. If we make that a bullet, then we can address some of those issues under that. I mean, I know for example at Music on the Green, we have um the gators. If somebody needs assistance in and transportation and they can get to the gator, we'll take them down. I mean, besides paths like we've done stuff like that, just letting us know communicating and planning for it. Um but maybe it falls under age friendly work. But to Taylor's point, I guess with the separate from age friendly is those who are wanting our parks more accessible or needing our parks more accessible. But

so the deliverable will be like, hey, give us something by the end of the year that is we're going to at you know, Snyder Park, we're going to make this area uh the surface um budget issue, right? But it could be a recommendation or it could be again I get it in the budget for next time or you know what I mean like that could be the deliverable of here's how we're going to baby step this the deliverable maybe could be have our parks board identify identify and make a recommendation so yeah changes to exist changes to a existing park or but not a promise to do anything we because we don't have

opportunities for inclusivity in your park or have our boards and commissions identify just did that yesterday areas that could be adjusted to be more just we we did the large study and we did a whole bunch of community surveys and how to respond for that and accessibility study last year. Okay. We really need to do is take what Renee got there and combine it with our ADA uh report and see how stuff matches up. And I do think there's some uh work that the boards and commissions can build. Maybe staff can come back with some recommended deliverables we can add to this

ramps and stuff programs and access and accessibility to our spaces. Yeah. To events all our facilities, parks and the sidewalks. Yeah. And we had a lot of responses, right? But I I guess what I would say is it would I would love it if we could say by this time next year, you know, we have a plan to baby step it, but instead of just yes, we need more accessibility. It's like we are doing this at Purse Park or what, you know, we're putting this out the wood chips this surface in for this 20 square feet.

You know what I mean? So, we've done something. It's not just well as part of our policy that it is ADA. I I think the deliverables we can have right now when staff can come up with them is maybe two or three that are maybe we say okay the deliverable is the parks board will identify the top three priorities and the seniors board will identify their top three priorities and then we'll by the end of the year we'll have those priorities in place and we'll be in a budget cycle. policy federal that we can yeah not to open a can of words or go down a rabbit hole but also recognize that d e i a a isn't simply about the accessibility piece it's about other factors in our community of making sure that we're creating an inclusive environment

and then regarding youth advisory boards youth advisory board has been formed so we can take that off the list unfilling. They're doing fantastic. Yeah, that's awesome. It's awesome. Okay. Anything else that within the pillars that we had talked about that we are missing or that we think that we really need to prevent or that you need to know what is going to be the way we're going to be discussing this in the future work sessions.

I have something um within this community engagement. um talking with the library board they you know the last few years at their joint meeting we talked about having additional joint board meetings whether it's just two board meeting or three or whatever um I don't think that those are happening as much as we as a council are hoping that they do and so if including the deliverable for joint board meetings is that something that is worthwhile to like have as a goal whether we reach it or not but just like I got to say because and The meeting could even be about citizen engagement like how the two boards can work together for that. So it seems like an easy in to starting those joint meetings if we're really wanting that.

You're talking about the each committee joint library and traffic saf. Yeah. So I love that it speaks to a wider like when I first got on council there was this culture where leazison would go to council and you weren't allowed to say anything or give input and there was like no which isn't bad. That's not what it said. I know, but that was kind of the culture and there was no back and forth and I think we've made some strides, but I think we need to continue because we talked about it earlier. It's like getting good input in those committees like getting them assignments for lack of a better term and then sharing what they have to say. So,

but you're saying not library and city council, you're saying joint with board. It feels like a senior having a a meeting where they're discussing how do our parks work for seniors. Do they need permission to do that or can't the two parks invite members of it? Absolutely can but if we have it as a goal then it encourages them to actually do the year.

Yeah. The library is kind of like a hub of the city. And so if they were able to meet with each board individually throughout the year as like a citizen engagement type of like to collaborate, it could only be beneficial to the city. And by putting it as a goal, it just like reinforces that that's what we as a council are wanting to see out like encourage and support boards and conditions to meet with each other

and then provide some direction for what that would look like for them. So that's not like why we're meeting together. I don't think we want to necessarily have words beat that that have no reason to or or just have like I but I think it's more of you should feel free and encouraged and and blessed to have a joint meeting if and when it makes sense anytime you want. It would be as simple as instead of having one or two joint council and board meetings, we were more intentional about having them more often. Does that get to it?

Well, I think there's two different things here. There's council and board joint meetings, and there's board and board joint meetings. And I think we could improve both. I to your point I think we should try to make it a goal this year to have a joint session with every one of our boards separately one time per year right getting that is if we did that then maybe then through the course of the conversation it would naturally identify itself to the board on the board to board

collaborate and if we do make it a goal then that means that when Craig's having his staff meetings he could ask the staff is there an opportunity for collab here between the boards that you guys are on. You know what I mean? Like it'll be a part of top of mind instead of oh, we've always got our stuff that we've got to handle instead of instead when Mark says, "Well, we don't have anything to discuss in December or January or whatever it was." Then you could say, "Well, is that a good meeting to have the seniors in?" Right? Because it's top of mind. I don't know. That might be a reason to make it a goal of saying we'd like to have some crossation. at all.

If you're all right with that, I I did put down kind of board cross engagement and council interaction as well. So, kind of recognizing the two elements of that and getting that incorporating it as a deliverable. Okay. So, um real quick, what will happen next steps for us is I'll coordinate with Craig and Kristen, make sure that we have all of these different pieces right. We will craft what we think might be some proposed language for these new deliverables, place them in the right spots. There will likely be some areas that we specifically missed, and then Steph will get that out to you to kind of get your reaction on, make sure that you're comfortable with that before you have any action on that board. Does that sound right on that piece? One thing before I pass it over to the mayor, just a quick reminder is kind of what we had mentioned is competing values and sticky situations which require a lot of different time. It is so hard to do this kind of work. I really appreciate that you all kind of brought forward what you really felt was important, the priorities to it, how you go about it, the different views because we just don't get enough time to have that kind of open conversation. So, thank you very much for allowing that and allowing for your staff to also hear and get reaction um hear your reaction to what they put forward. I think that is so important that you are aligned in all of that as you go forward. That is what makes Sherwood special. I will tell you that. Uh so with that, I'll pass it over to mayor. So, how about a round of applause for Jeff and a lot of cats easy today.

I'm going to So, I'm going to take the next 30 minutes. All right, we're ready. Yeah. No, I just wanted to say uh and I I say this I know I'm going to get this very mushy for a second. We have an amazing council. All of you are passionate. All of you have ideas. You want to talk about it. The staff is amazing and we get a lot of great work done in this community. I look at my fellow mayors and the councils they deal with. But what's going on in Portland right now? There's other councils that do nothing and they leave it all up to the city manager to get the work done. So, I just uh just thank you. Let's keep doing this. I really appreciate it. Staff appreciates it. I hope.

And uh we appreciate the staff. So, thank you everybody. Another good year. I'm sorry. Um, thanks. I'm just curious uh on the reporting structure. Is this good enough to use as we move forward uh with a little graph? Is that I just want to make sure if we're sending it out, it's worthwhile versus having uh that we use bullets. I just want to make sure it's you don't want dense paragraphs or like five pages long. Prefer bullet points. All right. So, does someone have to say

I was like I love it. and really illustrate. I'm gonna go try