Town Board - Regular Meeting

I swear allegiance to the United States of America and the Republic, which represents a nation under the guidance of God, indivisible, with freedom and justice for all.

Very well, we will start the meeting with the comments from the public.

Phil Gerardi, I would like to take the floor if possible. Bonjour aux membres du conseil municipal HLB et je crois à monsieur Krausch. Je suis Phil Gérardet, vice-président du conseil consultatif de gestion des voies navigables. Je suis ici aujourd'hui pour signaler une erreur que nous avons découverte dans la version en ligne du chapitre 53 concernant le code des quais. The error was noticed when we realized that no file existed for a major quay project at Westnext Harbour. A project involving a trailer, a barge, a crane and a significant amount of equipment. It was determined that after the adoption of the Quay Code revised under the Local Law 2-2025, a change was made to section tariff 53-6, the one on permit requests. Lors de cette révision, le rédacteur a, semble-t-il par erreur, effacé deux sous-sections du 53-6. Les sous-sections supprimées concernaient l'obligation d'obtenir un permis pour les réparations de quais existants déjà autorisés Nantes. Ces dispositions spécifiques sont la 53-6-A1 qui exige ? a permit if the cost of repairs exceeds $10,000 and the $53,600 that it requires if the repairs are not identical. The WMAC met last night to discuss the problem and its impact on the surveillance of the Quai projects. We voted 5 against 0 for the original text approved and adopted to be restored in section 53.6 by the review process. I therefore ask that this process be engaged and I would like to know in what time it could be done.

Merci Bill. Il s'agira d'une modification de la loi locale. Ce sera donc le processus habituel d'adoption d'une loi locale. Nous en discuterons en session de travail, nous définirons le texte, organiserons une audience publique, puis nous l'adopterons. C'est la procédure.

Quand vous dites définir le texte, ne s'agirait-il pas simplement de revenir au texte original adopté ?

Si le Conseil le souhaite, oui.

Eh bien, si un autre changement substantiel devait être apporté au texte, cela ne nécessiterait-il pas tout le processus de révision suivi au départ pour le code ?

Non, pas nécessairement. C'est une décision du Conseil municipal de modifier le code. Donc c'est au Conseil municipal de décider si cela doit retourner au DWMAC ou non. Mais je ne m'attends pas à d'autres changements dans la formulation.

So, will there be a notification at the time when the municipal council will discuss the exact formulation that will be restored?

Yes, it will be the order of the day. I don't know when Humber prepares the orders of the day and it is not there today, but I would say either next week or the one after. I think the order of the day next week is quite busy.

Okay. It's just that we would like to restore this formulation as soon as possible, because at the moment there is very little surveillance of the quay projects in progress.

Well, I understand. I talked to Reid and he inspected the quay several times, so it's not totally without surveillance. It's just that it doesn't go through the full process of permits for the quays. But thank you for your concern. We will certainly take care of it.

And maybe it's a question for Thomas. But could you explain?

Les processus de réversion auxquels nous faisons référence ? Oui, je ne sais pas. Je ne suis pas familier avec ce terme.

Je pense que le seul processus est de modifier la loi locale, comme nous devons passer par le processus d'amendement habituel.

D'accord. D'accord.

Merci.

D'accord. Merci.

Quelqu'un d'autre pour un commentaire public ?

Très bien, passons à la suite.

Ensuite, nous avons une demande de tournage de Jenny Landais Productions. Donc le tournage est prévu au 52 Tecumseh Avenue. C'est un lieu où ils ont déjà tourné auparavant. C'est donc un projet plus modeste que certains autres que nous avons vus sur notre bureau récemment. Il y aura deux camionnettes et six voitures. Ils vont se garer dans l'allée et d'un côté de la rue devant la maison, sans bloquer la circulation ni les accès. Le total des acteurs et de l'équipe est d'environ 16 personnes. Il prévoit de tourner le 24 septembre et ce sera essentiellement toute la journée, de 8h01 à 19h00. C'est une séance photo de mode avec des mannequins posant à divers endroits, à l'intérieur et à l'extérieur de la maison. Le propriétaire donne l'autorisation d'utiliser la propriété. Quelle est la date, pardon ?

C'est le 24 septembre. De 8h00. Je crois que nous avons déjà eu cette demande. Nous n'avons jamais eu de problème avec. Le service de la voirie et la police ont donné leur avis et ont dit qu'ils étaient favorables à la demande.

Je suis également disponible s'il y a des questions.

C'est Jenny Landais. Désolée de vous interrompre.

J'allais justement vous solliciter pour voir si vous aviez... D'accord. Quelques commentaires. Tout va bien. Quelqu'un a-t-il des inquiétudes concernant la demande ou des questions ?

Non, cela semble très simple. Oui.

Très bien. Nous soumettrons donc ceci pour approbation le 21, lundi soir, lors de notre réunion de conseil. Vous devriez donc être parés. Merci à tous.

Très bien.

Merci.

Et mon seul rappel dans mon domaine de compétences, c'est juste la répétition, n'est-ce pas ? Donc c'est une fois pour cette propriété. Il y a eu des années où une seule propriété était sollicitée deux ou trois fois et on arrive à un point où c'est un « mais ». This is in a residential area. It's just a reminder. We had two photo sessions in this block now, so to speak, didn't we? Probably a few hundred meters apart, one from the other, which doesn't matter to me, but with it, I would simply remind them that a few times a year is one thing, but when it goes beyond this frame, it changes this...

Oui, tout à fait compris. À ma connaissance, et encore une fois, je ne suis jamais le seul agent sur la planète à avoir accès à une maison, mais j'ai l'impression que cette maison particulière n'a pas fait l'objet d'une demande cette année. Donc, quelque chose dans le quartier ne devrait pas pénaliser cette maison, et je ne sais pas vraiment à ce sujet. Tout à fait d'accord. Je sais que vous ne voulez pas de multiples, vous ne voulez pas plus, que je suis parfaitement conscient que vous ne voulez pas plus de quelques jours au maximum dans une maison particulière. Oui, nous ne voulons juste pas que cela commence à devenir comme un commerce pour le propriétaire. Oui, oui. Mais je ne pense pas que nous ayons ce problème avec cette demande pour le moment.

Merci, ça ira.

Merci. Très bien, ensuite nous avons une demande de remboursement WQI. C'est quelque chose dont je vais me récuser. Je ne sais pas si quelqu'un de la liaison WQI veut en parler. But in essence, it's for a residence in the center and they have been approved for the WQI grant. So if you have the summary sheet and this will be submitted for resolution at the next meeting of the council. So if someone has any questions, I would say to contact the WQI.

I can't answer them. This is generally not my field. And then we have the risk mitigation plan. I will let the boss take the floor.

feel free to join me. A few weeks ago, the county made its global plan advance. We are part of a global plan of the county, but I just wanted to remind the council part of the process so that we understand where we are. We are updating the quarterly update of the multi-jurisdictional risk attenuation plan of the county of Suffolk concerning our city. Our local process started in January and we held our last local meeting on April 6th. This working group consisted of participants from various municipal services. We had a few members of the municipal council within this group. We had the Urbanism Service, the Engineering Service, the Forest Service, the Police Service. And we met six times to examine different parts of our 2020 plan. I would like to thank all those who participated, because each one brought a different expertise. During one of these six meetings, we also called on local experts. Lors d'une réunion, nous avons invité le service d'incendie pour connaître leurs préoccupations spécifiques concernant les feux de forêt. Nous avons fait venir le service informatique avec Kevin Manski pour parler de cybersécurité, de notre profil actuel et des menaces. Nous avons invité PSUNG et PSUNG Long Island. L'électricité est l'un de nos risques constants. L'un des appels les plus fréquents au service de police en cas d'urgence concerne les pannes de courant ou la localisation des lignes électriques. So we made them come to talk about cuts, rehabilitation and their resilience. So I found this process very effective. I think we had productive meetings and that we arrived at the stage where we have a plan project that each member of the council should have. It is 112 pages. And Shelby, I don't know if it has already been published on the website, but I presented it to Andrew so that they submit it to the municipal council.

And we are now at the stage where we hope to advance this plan project.

I just wanted to mention what seems to me to be changes in relation to the plans of the last five years, and one of the main areas is that of floods. Over the past five years, we have seen changes concerning floods and we have particular concerns that are taken into account in the plan. For the Ram Island road, we have already submitted to the Council various measures aimed at protecting residents of the city during flood periods. For the terminals of North and South Ferry, you know, we work with them in the framework of a public-private partnership in order to develop plans to improve our ability to transport people during strong storms. Burge Street poses a problem during storms, just like West Neck and other low-lying areas of the community. We therefore tried to remedy it in this new plan. Cybersecurity, we have gone from what I would call a medium risk to a high risk, because even before having a minor problem here, we have seen over the last five years that the county of Suffolk has encountered a major problem, just like our neighbor in Southhold. And as I just mentioned, in July, we had a minor problem here that was quickly handled. But with these events, cybersecurity has become a more important threat to the community. We have therefore raised the risk level of means to be raised in this new plan. Another area of change concerns groundwater, drought and drinking water. We have listened to the community as a whole. And if we think back to the last five years, we can see how much groundwater remains a major risk for us, because we depend on a single free water source. Nous avons connu différentes périodes où la sécheresse s'est accentuée et notre dépendance à cette nappe unique est particulièrement importante pour nous. Le nouveau plan inclut donc un projet d'urgence visant à fournir de l'eau potable lors de ce type d'événement Lying Illness . Thus, residents will be able to go to a distribution point where we can provide drinking water, whatever the circumstances. We have also highlighted. And Elise, I give you the merit of this part of the plan that we have examined more in depth our vulnerable populations. And we tried to integrate it more in detail in this plan. I took a few notes. We focus more on the risks that affect elderly people, those who have medical needs, people with reduced mobility, as well as those who have means of transport and limited resources. We now specifically take into account social vulnerabilities when evaluating and prioritizing attenuation projects. This is important on Shelter Island because a power cut, flooded roads, the stop of ferries and long-term emergencies can have a much more serious impact on a person who cannot easily move or meet their own needs. So this plan took these elements into account and we tried to integrate them when we examined risk mitigation. Thus, if we have to face a flood or an emergency, when we study this emergency that we are trying to mitigate, we will also examine its impact on vulnerable people within the community. So what does adoption mean? The FEMA approved the county plan, so they will validate the county plan once we have adopted it, right? The municipal council must finalize our local adoption. So we ask, or I specifically ask the municipal council during its next meeting, to carefully examine the plan before that. It is more than 112 pages long. My hope is that we can adopt it during the next meeting so that our plan is part of the global plan of the county of Suffolk. I just wanted to highlight a few other points. This does not engage us in any financing, does it? In fact, this is for something else.

What you will see in the plan is that we are going to consider raising, let's say, access to West Boulevard, isn't it? An example.

We don't have to do it. We recognize this as a risk.

We recognize that this is an area that can be isolated by resale zones.

If this goes into our operating budget, we could do it. If we have an opportunity to subsidize through various sources, we are in a much better position with this plan to say that we have a risk reduction plan. This area has been identified and we would like to ask for funding from FEMA or DEC or any other source in order to be able to carry out this project. In large part, most of our funding is at least 80-20%. They provide 80%. We provide a counterpart of 20%. And this project, if it cost $100,000, would only come back to $20,000 for our community.

But we have about 20 areas in this plan that we have identified.

Some would be very expensive and others less expensive to realize. One of the other things I can remind you of is that we could try to get a generator in the community center capable of feeding the entire building. And we consider this as an installation of heating and air conditioning. If we came to lose electricity and our vulnerable citizens could not refresh themselves, we could open this space to a larger part of our community. There could therefore be a grant opportunity for a generator. Thus, if it is a generator at $100,000 with a grant of $80,000, it only costs $20,000 to the municipality. But this is well identified in this plan. We have done our best to identify most of the needs recognized by the community and those that the Council has discussed over the years. And for this to be reflected in this plan. I think it's important for our community. If it is not made public with the mess. Then finally, the final version. Because I think we are in a good position with this. This will be transmitted to our committee.

Our committee had the opportunity to refine certain things and it approved it.

Let's now present the advice for a complete final approval. Thank you.

And you did a great job.

It was a fascinating process. Yes, it was really great.

Did I forget something that you thought was relevant? No, I don't think so.

Amber was there too, Tom Boyden was... No, I think, yes, I think you covered all the important points. I read it in full.

They are very complete. It contains a lot of things.

The end of the document. But you know, the beginning of the document defines the line of refuge. And it's actually an excellent tool for other urban planning or other... And the urban planning plan contains these questions.

Yes, that's the case.

To do things. But it really was a good tool for us in various other cities. Thank you.

Thank you.

I'm going to see if Humber has registered this for the 21 for approval.

The next point in our agenda is the update of chapter 43 on building construction. This concerns two changes that we are trying to bring to the Code. One is to require a permit for all garden shelters, and the other is to require a permit for closures. I was wondering, how do we define a garden shelter? Because if these plastic shelters that we buy at Home Depot are now considered hangars and we have to install anti-horizon fixations, it's starting to get a little absurd. So I talk to Reed to try to define that and make it functional. I don't want it to go in all directions. And we have not really managed to find a precise solution. What we are considering is simply to reduce the size of the shelters requiring a permit. Currently, from 144 square feet, a permit is mandatory. We are therefore thinking of lowering this threshold to about 50 square feet, perhaps. In this way, we better cover the large shelters that people install in bad places, in remote areas or in wet areas. At least, the urban planning service will be able to monitor the largest shelters, those of 12 by 12 feet and others.

What about existing shelters?

Existing shelters are, I think, covered by acquired rights, because it was managed by the application of the rules.

If a neighbor complains that the shelter is on the limit, the urban planning service intervenes and forces you to move it. You are in the right area. That's how we did it for shelters, without needing a permit. But currently, if your shelter is 144 square feet, you should have obtained a permit from the start. It is therefore simply to reduce the surface so that more shelter is included in the permit process.

I wonder if we should not look at the standard sizes sold at Home Depot and choose a lower limit of 10 feet for what we want to regulate.

It's a bit like that, I got there. J'essaye juste de faire des recherches. On aura ça pour la semaine prochaine. Merci à vous. Travaillez là-dessus. L'autre point concernait l'exigence de permis pour les clôtures. Je veux juste m'assurer que ça ne pose pas de problème avec d'autres juridictions comme le DEC et autres. Il faut qu'on détermine comment gérer ces règlements car on devra peut-être ajouter des règles aux codes comme l'interdiction de clôture à moins de 100 pieds d'une zone humide. Mais comment gère-t-on si une clôture de piscine doit empiéter sur notre zone de recul de 100 pieds ? I asked Ryd to look at some things of this type to avoid creating more complications by trying to authorize something. Currently, the fences are mainly managed by the application department. Your fence is too tall, you have to cut it. It is not in the right place, you have to move it. But in short, these are the two points on which Ryd works. But I don't have any concrete answers yet. I hope to have one next week. Very well, this is what was on the agenda. We have the reports from the municipal council.

Je vais commencer. Nous avons eu le CPF hier. En gros, la grande nouvelle est qu'il y a beaucoup d'argent en banque. 10,7 millions de dollars. Environ 10,Z millions au total. J'étais là.

Oh, dis donc.

L'autre point concerne le programme de bénévolat pour la gestion des terres. Basically, the program with the volunteers is going very well. They have made a complete point on each person's actions and it was really encouraging to hear. Oh, I'm going to talk about construction costs. You know that I worked on it, we talked about updating construction costs and also files with the service of the voie. First of all, a big thank you to Christina who calculated what the budget impact would be. I would like to point out that it is a very approximate figure, but we are in the right place. The good news is that I even think it is a low estimate because it does not take into account certain additional costs that would be asked of us. But it should have a budget impact of more than 340 dirhams. Dollars. With this and the $134,000 of the Wari service, we reach a total budgetary impact of $473,000. I hope that we will be able to cover part of the cost increase without touching the reserve fund. I am quite enthusiastic about this subject. Really enthusiastic. Yes, it should put us in a fairly favorable situation. Ensuite, j'ai parlé à Brandy hier au sujet du Conseil du logement communautaire. Merci beaucoup à Meg d'avoir remplacé Ben et moi. Ils organisent une journée porte ouverte le 17 octobre de 13h à 16h pour présenter l'enquête sur l'évaluation des besoins en logement communautaire. Vous verrez donc passer plus d'informations sur les réseaux sociaux. I know that the Community Council is perhaps considering holding stands in front of the IGA and around it. So don't be surprised if you see us in groups. Brandy also prepared a very interesting document on the rental project on which we are working. You will start to see it circulating because there are gaps and people ask a lot of questions, so it's to answer them. And I would simply say that contractual negotiations are in progress.

J'ai eu un appel avec le comté hier.

Notre contrat a été reporté à la semaine prochaine, mais quoi qu'il en soit, tout est en marche. Meg, you were present at the meeting. I've just received the contract, right? It covered a good part of the subject.

I mean, a lot of things are happening. The housing investigation is online and people are answering. They are enthusiastic. So if you haven't answered the housing investigation yet, and if you are a company, you can also participate. There is a plan specifically for you. They hope to get as much information as possible before the open day of the 26th to be able to share them. You will answer the investigation faster, it will be better. But yes, you have really well addressed the housing issue. I didn't have much to say last week. It was the weekend, so not much happened. There were a lot of events in the community, but not really files related to the municipal council. So I don't have much to say.

The WBC took place last night. Albert and I were present. Bill Gueretti? who intervened earlier to summarize the main point. The rest was just a rather boring series of discussions.

So, correcting the code or canceling the error committed by removing these subsections is something we have to do quickly.

I will make sure that this is in order in the coming weeks. Je sais que nous avons un ordre du jour très chargé mardi, le 22. Ça semble intense. Mais peut-être la semaine suivante, nous pourrons l'intégrer à l'ordre du jour. Je vais l'ajouter dès maintenant à titre provisoire pour qu'Amber sache.

Super, merci.

Pour ne pas l'oublier.

As-tu tout ajouté ? Non, c'était tout.

Très bien. Si c'est tout ce que nous avons, Shelby, as-tu quelque chose? C'est bon. Très bien. Je propose de clore la session de travail pour passer à une séance à huis clos concernant la négociation du contrat.

Qui est pour? Pour.

Merci à tous.