Town Board - Regular Meeting

We'll start with correspondence. Did not receive anything. OK. It looks easy. Before we get into resolutions, there are two resolutions that we will not be able to do tonight. As we've noticed, Amber is not here. We will not be voting on the Sylvester Manor educational farm resolution. That's going to have to get pushed to the June 2nd meeting. We're going to do a special in order to take care of that. I apologize. And then the other one that we will not be doing tonight is the pipe dock resolution. Those two will not be happening tonight. so mr manor because liz and i are accused there's not enough people to actually vote on the application um because amber is not president only albert myself and amber can vote on that and for pike it's because we don't have a full board and we feel like that's the most appropriate way to handle it all right so skipping our first resolution do you want to take it from now no that's at the end that's at the end of this to be at the beginning that's for the work session this is the board meeting so public comment will be at the end right whereas the town of shelter island is considering the acquisition of approximately 6.2 acres of vacant land located I'm sorry, Liz. Were you referring to a comment about a resolution that we're about to read? Yes. Oh, my apologies. Then yes, you may speak. I thought you had a comment not related to a resolution. No. My apologies.

Okay, so I just would like to comment on the resolution application of Lynn Culligan submitted to the Town of South Island application for zone change district essentially a spot zoning for one property this application there was an application submitted to the CBA which was to remove for use variance to allow ADU in the property which was which is in near shore overlay so Now another application came back, this time to the town board, for doing the opposite. Instead of putting ADU in an SO, which is not allowed in a town code, to remove the whole property from there. The effect is the same. So my first question is, what's unusual about it is the application showed up only today on the website, literally a few hours ago. And upon prompting from somebody, you know, why is that resolution not there? And second, the public hearing is to be held on 29th day of June 2026, which is like seven weeks away, which is kind of unusual because normally I see the announcements of the public hearing two weeks in advance or three weeks in advance. So how come it's seven weeks in advance? Do you have an answer for that?

No, I mean, it's the correct number of days. We just looked at our June 8th meeting and it was a pretty packed schedule. So, yeah.

Okay. So is the application that just showed up a couple of hours ago for the public to see is this a complete application or is there going to be some additional pieces submitted to it in the last moment as was the case for the ZBA application?

My understanding is that it's complete.

It's complete, yeah.

Yes.

And the action we're proposing to take tonight is just to set the public hearing. I understand that. The public can talk about it.

I understand that. The public hearing is just seven weeks' advance. That's kind of unusual. else will be submitted, and the public can now dig in into the submission, which is basically a recycled CBA submission.

Yes.

And comment on this. OK. Yes. And second thing, I wanted to ask you a question to Liz Hanley. Are you planning to recuse yourself from this?

From the?

From the consideration of this application.

I will be talking to the lawyer and the board of ethics about it. OK. So I'll keep you posted.

So, I think you should, you should bring this yourself, including voting today on this resolution. That's because you're not. Uh, impartial party, uh, you have a long history of advocating.

This doesn't have to do with the resolution. This is a different topic that we'll handle outside of the meeting.

Okay. So, let me just finish with the thought that I'm saying. You're not impartial party. Uh, you have been advocating for, uh. Striking this bad or maybe a few minutes off a long time. There's plenty of evidence articles about the resolution.

This is a different topic.

Okay.

Have anything else based on the resolution per recusal is a different topic.

Okay.

So, let me just say it for the record that you should refuse yourself for. Uh, reasons of not being impartial and having multiple companies having to do. was your prior function as a chair of CBA, lies under the CBA, not CBA, I mean, policy fund, and so forth. Thanks. Thanks for your input.

Anyone else have a comment on a resolution that we're going to read? All right. Laurie, do you have your hand up? Yes.

The resolution on the Westmac water fees, I texted Amber earlier. I didn't know she wasn't going to be here this evening, but there is.

Yep. We made the correction.

Okay. So it's per a thousand.

Correct. Yep. You're right. Thank you. No problem. All right. Please take it from the top. Sure.

We're not reading that one, are we? The first one? No, no.

From the one she started, okay. The second one. The second resolution. Second one.

It's the second time. The second resolution from the top. Whereas the town of Shelter Island is considering the acquisition of approximately 6.2 acres of vacant land located at Cobbett's Lane, Shelter Island Heights, tax act number 700-3-1-7.1. And whereas the proposed purchase price is 2.5 million plus associated costs survey title prorated tax and reporting changes and whereas the purpose of said acquisition is the preservation of open space and water quality and whereas the town's proposed funding source is the community preservation fund now therefore be it resolved that pursuant to section 247 of the general municipal law and section 64 e 8 of the town law that a public hearing will be held on june 8th 2026 at 6 pm or as soon thereafter and shelter island town hall to hear any and all persons either for or against the proposed acquisition of the above described property at a cost to the town not to exceed 2.5 million plus associated costs survey title prorated tax and recording charges. So moved. Second. All in favor?

Aye.

Motion passes.

Whereas Suffolk County Water Authority PO Box 38 Oakdale, New York 11769 on behalf of the West Neck Water District, the Town of Shelter Island has submitted to the Town of Shelter Island a site plan review application to construct a new wood frame building to house a new granular activated carbon or resin system for PFAS. treatment and replacement of hydro pneumatic tank with associated drainage. Now, therefore, be it resolved that the town board hereby calls for a public hearing to be held on the 8th day of June 2026 at 6 PM or as soon thereafter prevailing time in the Shelter Island Town Hall for all interested persons to be heard in favor of or in opposition to the proposed application. So moved.

Second.

All in favor? Aye. Motion passes.

Whereas Robert Wake 9 North Ferry Road has petitioned the town of Shelter Island for permission to install a stake, mooring, and pulling system at a location designated at latitude 41.05234... 2304 degrees north and longitude 72.317194 degrees west. Now, therefore, be it resolved Pursuant to Section 90-5 of the Town Code of the Town of Shelter Island, a public hearing will be held at 6 p.m. or soon thereafter prevailing time on the eighth day of June in the Shelter Island Town Hall for all interested persons to be heard in favor of or in opposition to the proposed application. So moved. Second.

All in favor?

Aye. whereas thomas hashag in 70 west neck road it's petitioned the town of shelter island for permission to install a mooring at a location designated as latitude 41.05163 degrees north and longitude 72.34616 degrees west now therefore be it resolved that pursuant to section 90-5 of the town code of the town of shelter island public hearing will be held at 6 p.m or soon thereafter prevailing time on the 8th day of june 2026 in the shelter island town hall for all interested persons to be heard in favor of or in opposition to the proposed application so move second

All in favor?

Aye.

Motion passes. Whereas Brian and Melinda Carroll, 13A Harbor Lane, Suffolk County Tax Map 701-1-2-26, had petitioned the Town of Shelter Island for permission to remove a 6x8 platform, a 7x16 platform, a 3x15 section of platform, a 3x3 section of platform, two 3x3 triangular sections, a 1.9 section of stationary dock and remove five piles and to relocate the two existing mooring piles and to construct a three by 11, 33 square foot platform and install a three by 12 aluminum ramp leading to a 6.24 float secured in place with two anchor piles as per plan submitted by Costello Marine Contracting last revised 4-25-2026 and approved by the New York DEC 12-23-2025, now therefore be it resolved that pursuant to Section 53 of the Code of the Town of Shelter Island, a public hearing will be held on the 29th day of June 2026 at 6 p.m. or as soon thereafter prevailing time in the Shelter Island Town Hall for all interested persons to be heard in favor or opposition to the proposed application. So moved. Second. All in favor? Aye.

Whereas Lynn Colligan, 9 South Cartwright Road, Suffolk County tax map number 700-15-4-136, has submitted to the Town of Shelter Island an application for a zone change to remove the designation of her property from the Nearshore Peninsula Overlaid District. Now, therefore, be resolved on board hereby calls for a public hearing to be held on the 29th day of June, 2026 at 6. PM. Or as soon thereafter prevailing time in the shelter on the town hall for all interested persons to be heard in favor of. Or in opposition to the proposed application so moved. 2nd, all in favor. Motion passes.

But as a public hearing was held on Monday, April 27, 2026, to hear any and all persons either for or against the local law entitled Local Law Amendment Chapter 36, Beaches and Parks. Now, therefore, be it resolved that the town board does hereby adopt local law number 2-2026, be it enacted by the town board of the town of Shelter Island as follows. Let's read this whole thing. can we say it's posted yeah and the only change you can just read the only changes let's cross out it's just the dates okay i'll just read the changes we're basically just changing the dates of the summer season so um before it was friday preceding the observance of memorial day through labor day it's now may 15th to september 15th of any year so moves second all in favor

Whereas Overbrook Real Property LLC, care of Emily Hochul Miller, 16 Clinton Avenue, Suffolk County Tax Mat number 700-5-3-8 has petitioned the Town of Shelter Island for a permit to remove and dispose of 128 feet 6 inches of existing face bulkhead and 12 feet of north return and to construct a new 128 foot 6 inch of face bulkhead with a 12 foot of north return in place and in kind for a total of 140 Feed 6 inches and provide a 10 foot wedge widget wide vegetated non turf buffer with a 4 foot wide walking path as per plan submitted by. Costello Marine Contracting Corporation dated January 16, 2026 and approved by the New York State DEC on February 3, 2026. And whereas on April 27th, 2026, the public hearing was held on the subject application where public comments were received and taken under consideration. And whereas the subject application was referred to the Water Waste Management Advisory Committee and the report was taken into consideration. Now, therefore, be it resolved that pursuant to New York NYCRR 617.5 Section C, number 2, this application has been deemed type 2 action. Reason supporting this determination. The proposed construction consists of the replacement of 128 feet, 6 inches of bulkhead and 12 foot North return is a replacement to existing structure and therefore does not require coordination with other involved agencies. and be it further resolved that the Town Clerk is hereby authorized to issue a permit for the aforementioned construction as per specifications filed after said applicant pursuant to section 53-9 of the Town Code of the Town of Shelter Island as filed with the Town Clerk a certificate that the owner has at least $300,000 liability insurance on the location in operations covered by said permit a copy of the contractor's current home improvement contractor's license and a certificate from the contractor performing the operations covered by said permit that said contractor has an owner's contractor's policy issued in favor of the Town of Shelter Island for the liability limits of at least $500,000, covering operation of the contractor pursuant to said permit. It be of further resolve that said operation shall be completed within two years from the date of issuance of this permit, said permit is subject to the recommended limitations and any requirements that may be necessary under the New York State DEC, the Army Corps of Engineers, and any other agencies having jurisdiction. So moved.

Second. All in favor? Aye. Motion passes.

Whereas the West neck water district board of directors has reviewed the operational and financial needs of the district and has recommended a one half. Percent increase in water usage and access rates and whereas the town board has reviewed the recommended. The recommendation and finds the proposed increase to be reasonable and necessary and whereas the proposed revised rates are as follows. The usage rates will increase from. $11.11 per gallon up to 15,000 gallons to $11.17 per gallon. The usage rates will increase from $14.65 per gallon between 15,000 and 30,000 gallons to $14.72 per gallon. The usage rates will increase from $19.19 per gallon over 30,000 gallons to $19.29 per gallon. quarterly access fee for residential customers will increase from $81.25 to $81.65. The quarterly access fee for commercial customers whose annual usage the previous year is under 75 000 gallons will increase from $162.50 to $163.30 The quarterly access fee for commercial customers whose annual usage for the previous year is between 75,000 and 200,000 gallons will increase from $250 to $251.25. The quarterly access fee for commercial customers whose annual usage for the previous year was over 200,000 gallons will increase from 625 dollars to 628 dollars and 25 cents. Now, therefore, be it resolved that the town board. Hereby approves the recommendation to increase the above reference water usage and access rates by 1 half a percent. So moved 2nd and discussion.

So, the rates on here, there's just a minor correction we need to make after the 3rd, whereas the usage rates will increase from 11 dollars and 11 cents per 1000 gallons. And then same thing for the 2 below it's per 1000 gallons. So, to prove it with those corrections. All in favor. Whereas the Shelter Island History Museum has requested permission to place signage to promote advertising for their 2026 house tour that will take place on June 6, 2026. And whereas the town board, police chief, and highway superintendent discussed the request at the board's May 12, 2026 work session. Now, therefore, be it resolved that the town board hereby approve said request with the conditions that all signs be placed in a manner that does not obstruct line of sight for motorists or create any roadway safety hazard. and that all signs be removed within 24 hours after the event. So moved.

Second.

All in favor? Aye. Motion passes.

Whereas Mary Ellen Adepietro, on behalf of the Shelter Island Run, has requested protocol to place a banner across Route 114 to advertise the Shelter Island 10K and 5K Run Walk that will take place on June 20, 2026. And whereas the town board has reviewed said request, now, therefore, be it resolved, the town board hereby approves said banner request with the condition that it be removed within 24 hours.

after the event so move second quick discussion yes um i might have missed this where around 1 14 this is better this goes between the presbyterian church and the flagpole where it's gone like all the years past got it their goal was to get it up before memorial day weekend so people could see it and know that it was coming up um which is why it's on for tonight and not for after memorial day again no problem okay all right all right All in favor? Aye. Motion passes.

Whereas the vacancy exists on the Community Preservation Fund Advisory Board, and whereas the Town Board has advertised for and interviewed applicants, now therefore be it resolved that Mark Mobius is hereby appointed to serve as a member of the Community Preservation Fund Advisory Board for a term to expire on February 2, 2029. So move second on discussion, yes, I wasn't able to be present for the interview so i'm going to stay okay.

So we'll do a roll call okay. And I. I. As well.

All right, so then maybe we'll have to table this. Is there a rush? Is there any urgency around this?

No.

We can postpone it. All right. We'll have to kick that to the next one.

Who's up? I think it's me. Whereas the term of Donald D'Amato as a member of the Green Options Committee expired on May 11, 2026, and whereas Mr. D'Amato has expressed willingness to continue to serve in said capacity, now therefore be it resolved that Donald D'Amato is hereby reappointed to serve as a member of the Green Options Committee for a term to expire May 10, 2029. So moved. Second. All in favor? Aye.

Commission passes. The term of Peter Grant as a member of the Water Advisory Committee expired on April 22nd of 2026. And whereas Mr. Grant has expressed willingness to continue to serve in said capacity, now therefore be it resolved that Peter Grant is hereby reappointed to serve as a member of the Water Advisory Committee for a term to expire on April 28th, 2029. So moved.

Second.

All in favor? Aye. Commission passes.

Resolved that Hayden Rylock is hereby appointed to serve as detention attendant for the year of 2026 to be paid at a rate of $21 per hour. So moved. Second.

All in favor? Aye.

Motion passes.

Resolved that Julia Weisenberg is hereby appointed to serve as a recreation specialist for the term of June 6, 2026 to August 30, 2026 to be paid at a rate of $30 per hour. So moved.

Second. All in favor? Aye. Aye. Resolved that Rosie Hanley is hereby appointed to serve as a recreation aid for the term of June 6th, 2026 to August 30th, 2026 to be paid at a rate of $18.02 per hour. So moved. Second. I'm going to abstain. Okay.

I vote aye. Aye. Thank you. All right. Motion passes. uh the result that regina has mo yep weisenberg is hereby appointed just as recreation aid for the term of june 6 2026 to august 30th 2026 to be paid at a rate of eighteen dollars and two cents per hour so move second all in favor aye

PB, Peter Vitale he's all that heather Lee is here by pointing to serve as shopping assistant driver for the senior Center for the year of 2026 retroactive to may 720 26 to be paid at a rate of $25 72 cents per hour so move second. All in favor. Aye.

Resolved that Joanne Sherman is hereby appointed to serve as a volunteer for the Senior Center for the year 2026, retroactive to May 14th, 2026. So moved.

Second. All in favor?

Aye.

Resolved that Josephin is hereby appointed to serve as a volunteer for the Recycling Center Goody Area for the year 2026, beginning on May 25th, 2026. So moved. Second. All in favor? Aye.

Whereas pursuant to Section 31H of the public officer's law, a town officer must sign and file a constitutional oath of office within 30 days after the term of office begins. And whereas the below persons have not yet signed and filed said constitutional oath of office, and whereas the town board desires to have the below persons serve the town of Shelter Island in their designated capacities, now therefore be it resolved that the town board hereby appoints the below persons to their designated positions. Peter to thank this advisory group, Elizabeth galley, very study group, Charles, EMS advisory. Ford, Jennifer Max and volunteer facilitator at the senior center, Cody Miller, dear and tick committee. Gene, Robert Richardson, sorry, advisory board and Michael. To labor and residential repair so moved. second but they still have discussion it's something coming inside the rough this is because they haven't signed so we're just going to automatically force the issue is what this does it overrides the old okay usually it's just a technicality they just don't they don't know to come in or they don't follow up all in favor aye aye

Uh, resolve that the supervisors hereby authorized and directed to sign the municipal cooperation agreement between the board of education and the shelter page. Union free school district and the town of shelter for the. Playground located on school street for the period May 1, 2026 to April 30th 2041. So moved.

Second.

All in favor?

Aye. Resolved that the supervisor is hereby authorized and directed to execute the contract between the Town of Shelter Island and Suffolk County for the home maintenance repair program for a term of January 1, 2026 through December 31, 2026. So moved. Second. All in favor? Aye.

Resolved that the supervisor is hereby authorized and direct to sign the retainer agreement between Peter D. Johnson, attorney at law and the town of Shelter Island for the tax. Sir, Tory legal proceedings for 2026 retroactive to May 13th, 2026. so moved 2nd, all in favor.

Be it resolved that the supervisor is hereby authorized and directed to sign the proposal from MGD Horticultural Services for the installation of native grasses and a perennial meadow at the West Neck Preserve. So moved.

Second.

All in favor?

Aye. Resolved that the supervisor is hereby authorized and directed to issue a refund in the amount of $500 to Mr. and Mrs. Savoy, 13 Spring Garden Avenue from the 2026 be 2,110 zoning board application revenue code for the return of half of the application fee. So moved. Second.

All in favor? Aye.

Opposed? OK.

Resolved that the supervisors hereby authorized and directed to issue a refund in the amount of $75 to Barbara Jean, Ian Pola for the 2026 A2050 mooring fees revenue code for the overpayment of a mooring renewal. So moved.

Second. All in favor? Aye. Resolved that the supervisor is hereby authorized and directed to issue a refund in the amount of $1,500 to Susan Binder from the 2026 B2770B site plan review revenue code for the withdrawal of an application. So moved. Second. All in favor?

Aye. Whereas filming permit 2026-01 was issued on April 28, 2026 to Jenny Landy Productions for filming at 8 Cheekwood Avenue on May 11, 12, and 13 of 2026, and whereas a cleanup deposit of $1,000 was paid for said filming, and whereas it has been determined that no part of the deposit was utilized, now therefore be it resolved that the supervisors hereby authorized and directed to return the deposit amount of $1,000 to Jenny Landy Productions 207 Three Mile Harbor, HC Road, East Hampton, New York, 11937. So moved. Second. All in favor? Aye.

Resolved that the supervisors hereby authorize and directed to extend the sum of $5,348.13 from the 2026 A1680.476 IT and media maintenance expenditure code to Civic Plus LLC PO Box address in Dallas, Texas. for the annual municipal website hosting and security fees for the town website for 2026 through 2027 so moved second all in favor aye aye resolved that the supervisor is hereby authorized and directed to expend the sum of one thousand two hundred ninety five dollars

from the 2026 A1010.497 Downboard Professional Services Expenditure Code to General Code PO Box 772512 Detroit, Michigan 48277-2512 for the Annual Municipal Maintenance Fee for ECO 360 for 2026 through 2027. So moved.

Second. All in favor? Aye. Resolved that the supervisors hereby authorized and directed to expend the sum of $3,415 from the 2026 A1680.476 IT and Media Maintenance Expenditure Code for the ICC Community Development Solutions Co box and Detroit Michigan for the laser feature cloud municipality site support renewal for 2026 to 2027 so second all in favor.

Resolved that the supervisors hereby authorized and directed to extend the sum of 200 dollars from the 2026, a 31, 2491 police contracts and expenditure code to. I connected LLC church street station box 3. 6, 3, 3, 5, New York, New York. 1, 0249 for telecommunications and service management for the 2026, 2027 year. Second on favor.

Whereas the town of shelter island recreation department has received a generous donation for the purpose of sponsoring a Wednesday night sorry Wednesday by the water. At waves from poking construction in the amount of $600 and whereas the receipt of these funds was not anticipated at the time of the 2026 budget preparation. Now, therefore, be it resolved that the 2026 revenue code A2705W Wednesday at wage donations is hereby increased by $600 and the 2026 expenditure code A7310.400 youth recreation programs is increase okay increase by six hundred dollars and be it further resolved that the town board and the recreation department extend their sincere gratitude uh sorry extend their sincere gratitude to folk king construction for the generous contribution so moved second all in favor aye

Resolve of the following budget transfer is hereby approved. $3,095 from the A6772.450 Nutrition Program Presbyterian Church rent to the A6772.400 Nutrition Program food and appliances for the purchase of a new refrigerator to be used for the nutrition program. So moved.

Second. All in favor?

Aye.

Aye. Resolved that the 2026 general claims number 709 through 885 in the amount of $136,721.50, 2026 highway claims number 69 through 84 in the amount of $73,982.82, and the 2026 community preservation fund claim five in the amount of $1,500 $22.50 are hereby approved for payment as audited, and the supervisor and or any town board member is hereby authorized and directed to sign the approval for payment of the same. So moved. Second.

All in favor? Aye. All right, now we will go into the public hearings. The first public hearing is Julia Hubbard.

On the 18th day of May 2026 at the Shelter Island Town Hall at 6 o'clock p.m. or soon thereafter prevailing time on the application of Julia Hubbard for permission to install a safe mooring and pulley system at a location designated as latitude 41.058881 degrees north and longitude 72.341018 degrees west.

All right, so we'll open the hearing on Ms. Roberts' mooring application. wmac i'm approved at six zero okay the application is there any comments from the public all right not hearing any comments i make a motion that we close the hearing can you get a second thank you all in favor And then we'll open the next public hearing on 16 South Ferry Road.

At 6 o'clock p.m. or soon thereafter, prevailing time on the site plan review application for the Shelter Island History Museum, 16 South Ferry Road, for permission to expand their existing commercial use on their property by renovating and upgrading an existing accessory storage barn, adding a sprinkler and fire alarm system, and converting the building to habitable space. All right, thank you.

So we have Caitlin, Caitlin is on from CW Grocer. I'm going to let you start off.

Hi, good evening. So our office issued two review memorandum dated February 10th, 2026 and May 12th, 2026. In those reviews, we requested that the applicant provide confirmation of the wetland delineation date and submit any prior archeological studies and associated agency correspondence. Since that time, the applicant has provided the wetland information and this firm has no further comments regarding the wetlands. With respect to cultural resources, the applicant submitted an archeological report that was prepared for a prior project. And we had reviewed it to determine whether previously studied areas overlap with the areas of proposed disturbance. However, there is no overlap. The applicant did not provide prior SHPO correspondence, so I did contact SHPO directly today to confirm whether additional consultation is warranted, given the limited disturbance proposed. I did not yet receive a response. Once I hear back, I we'll update the board. However, if the board would prefer not to delay the review process, you could choose to proceed with submission to SHPO at this time, either by the applicant or by this firm on behalf of the town, as we've done for prior applications. If PW University does proceed on behalf of the town, we would just need a few representative photographs from the applicant of the areas of the proposed ground disturbance. So that's all that I have on this application as of now.

Okay, thank you.

Teresa? Teresa Mason is on. Hi, good evening, Teresa Mason. I too have two reports, one dated March 21st, 2026 and the second dated April 28th, 2026. In both reports, I did request a copy of the lighting plan because their plans do note that they intend to install new lighting fixtures on the barn. We had also had some concerns regarding the proposed overflow parking plan. They did provide a parking plan, however, It doesn't appear to meet general engineering principles. Specifically, backup aisles are recommended at 24 feet in width when you have 90-degree head-in parking. Also, one of the ADA-compliant parking stalls appears to be partially impeded by the ramp that goes into the existing barn, so that is problematic. They did indicate that they are intending to keep the parking grass and that they would put in some trench drains along the southerly portion of the grass parking area for drainage purposes, which is recommended. We did recommend that if you elect to proceed with the parking plan as shown that you double-check with the town engineer to see if they have any concerns. or if they need to get a variance for the required parking. It may make sense in some cases to maybe ask for a variance or maybe require that they use valet parking if they intend to use that overflow parking lot for large scale events. And then again, we're recommending that they submit a revised project plan that shows that the ADA compliant parking spot that they are proposing is unimpeded whether that means shifting things around, that's something that we're recommending. And then finally, again, we are asking for that lighting plan. One other recommendation to ensure that there is no encroachment from any of the parking areas, the board may want to consider installing a post and rail fence to prevent encroachment on those wetlands to the north on the property.

The planning board had their memo. We all received that. And I'm just going to read their recommendations.

I'm not going to read the entire thing.

Um, but the actual, the recommendations are the actual capacity and space dimensions of the gravel lot updated to be consistent on all drawings. The talent revised based on realistic space sizes, approximate layout of the grass parking area should be provided to in parking spaces and the access points to this parking and clarify. If parking on the border of Shady Lane is included, the layout should account for the trees in the area and the quantity and location of accessible parking spaces should be updated. An accessible path meeting ADA requirements from the ADA parking spaces and the museum to the barn should be provided. Clarified screening of the grass parking area per DOT drawing is anticipated. It's understood that overflow parking at the museum events has previously been in the adjacent town owned lot. But this is not a permanent solution to event parking. Parking at past events has been a bit chaotic and a realistic plan should be provided. And then. They have other considerations. It says the following are outside of the scope of this review, but worth noting the edge of the wetlands, the barn sits 101.9 feet from the flagged wetlands. Provisions for limiting runoff from construction should be indicated on the final construction documents. And then with regards to parking, it says parking requirements, the Shelter on Town Code 133-9, District B1 are for one 10 foot by 20 foot space for 200 square feet of interior space of the buildings, irrespective of the occupancy. This is a regulation that warrants review in the future as a warehouse and a meeting hall have vastly different parking requirements, but follow the same calculation method. The parking capacity for the project should be updated based on the actual interior square footage based on the methodology and the code, which includes all interior space irrespective of occupancy. So that's the planning board demo.

Did see, I see where there is, I was just kind of there's just their recommendations very small, which was the site plan should be revised to correct emissions and include all existing site features, including the manhole. Located on the property, and I believe. That what they meant, but the. Omissions was just around the capacity space dimensions like, like, that's what they were kind of talking about. So.

Would someone from the Historical Society like to present?

I'm Jeffrey ,, I'm the architect for the project. I'd like to respond to just a couple of the comments on the project. Having received the first set of comments, we revised our drawings. The only other issues that are open is for matches like the, for instance, the lighting, the lighting panel. There is no lighting. on the site that we're adding. We're adding lighting fixtures over the three entrances to the barn and those are shown on the plan. The other comment was about the ADA parking close to the walkway and I kept it there because that is really the most adjacent place for a person direct there will be as always uh parkers uh whenever we have events i think that that person could be uh assisted if need be i could squeeze things down a few feet and make a little move but i'm thinking the person access to they said all the other comments have been addressed

Do you have a question? I actually did have a question. I just want to make sure that I'm understanding the parking spaces. So there's like, when you come around Shady Lane, right? And so there's parking spaces. So it looks like they're like double, like double parking spaces. And then there's other ones that are going to be on the grass as well. But there's like a line along the Walkway up to the ramp, right? And then there's double faces on the back, like, closest to shady lane.

Is that yes, wherever you see the 10 foot by 20 foot box parking, the parking is very informal. Yeah, it's not a formal parking lot. And then I get those things that you see things that are playing off hold signs code. Uh, parking space. Awesome.

Yeah. And it says, like, I see the markings here. It says, like, they're going to be marked with cones and temporary grass paint. And then I was just kind of, I was, as I was, like, looking at it, and I've definitely been at events there and, you know, it's casual, right? But I was just kind of imagining how Like, are you imagining people would, like, especially towards that, like, the ADA, like, spot, which is, like, I don't know, for this left, like, towards the barn? Like, I'm, like, how that block of spaces, like, how would you imagine that those people are going to drive up to those spots? Like, how are they accessing them?

Assisted. They'll come in. On the right, I would imagine.

On that, like, right by the stone walkway?

Okay. And then they would come in, and then with assistance, they would be guided into those spots very good.

Okay, cool. I was just kind of... Just now everyone can see what you're... Oh, great, great, great. Yeah, sorry, guys. Yeah, I was just kind of wondering, I was like, how did they get there? Because I see that there's, you know, there's a bunch of stuff.

Those round things are manhole covers. Right. So they're not, they don't obstruct the path.

So they would just drive through.

This is the one I was trying to figure out how that's going to work.

Exactly. And probably back it. That one might be headed.

Yeah, this is like the barn ramp.

That's the concept that you mentioned. But I like that corner for the handicapped spot. Everything, when we lay it out, practically speaking, in the field that night, we could shift things over a little bit.

Yeah, those were just the ones I was like, how is that going to work? OK, thank you for. Yeah, got it. Thank you for running me through that.

I appreciate it. Does anyone else have additional comments or questions?

Anything on the planning board memo has been addressed.

I believe so. Capacity and space dimensions of gravel yacht lot should be updated.

Which it has been.

Yeah. The layout, right, should be provided. I see that. Right. The quantity and location of accessible parking spaces should be updated. We see that. The accessible path meaning ADA requirement for ADA parking spot in the museum should be provided.

That's the path right next to parking space.

And then clarify if the screening of the grass parking area is anticipated. No, no, because it's just kind of open. Okay.

So I think those are the, yeah, it's an, it doesn't really feel the post the rails.

No, isn't the, isn't the wetlands back here? Yeah. Right.

And you just slide the slide down a little bit and then maybe. A little more it's in the upper left hand corner on the site, right?

It's like. Yeah, so I don't know. Because these are all, these are well-defined than gravel, so I don't, I can't imagine somebody, if somebody's over here, something in your valley has gone wildly wrong.

There'll never be a call.

Right? Yeah. It's like something's gone very wild. Because they don't have to go across, yeah, I don't know.

And we also, that tells me that we keep all the equipment back there. It's part of the, it's part of our exhibit.

Yeah, I don't know how they would get it back, you know? Yeah, I wouldn't even think that.

It's also wooded. There's vegetation in that area.

Yeah, I was like, OK, cool. I can't. I was like, I was just like, is there a wetland somewhere else? It sort of wraps back around, but it's not within . Yeah, I know.

And the only real lights we're talking about are on the building, and they'll be facing down.

Yeah, for the entrances. Is that correct? So you're just putting lights on the entrances to the barn.

Is that correct? And they are fully shielded, like it's extra per code chapter 83. OK, great. Very simple code.

Thank you for it. Yeah, absolutely. Does anybody else have additional questions before I go to the public?

No? All right.

Does anyone from the public have questions or comments?

But I was supposed to be here at 6 o'clock. Oh, yeah, you can ask him. So we were . But anyway, so the race, if anyone has any questions or anything about the race, the 47th year of this, then basically contained it into, you know, a very simple event. And we just wanted to hang a banner on that big sign.

Yes, we're good. Be free. Be free. All right. Anybody have anything about the Historical Society's application?

Anybody? Thank you for answering all my questions.

Thank you.

Yeah, absolutely. Teresa, do you have any additional comments?

No, I would just want something for the record confirming that the lighting is compliant with the town lighting code. And then, you know, again, for the purposes of safety, I would ask that the town engineer review and make sure that there's safe ingress and egress into the new overflow parking. Because, you know, I could foresee a conflict with people trying to enter and exit the site when you don't have a wide enough aisle at the site.

Thank you.

Yeah.

Yeah. Caitlin, do you have anything additional or are you good?

Nothing additional and I will report back if I want to hear back from Chippewa. All right. Thank you. Thank you.

All right. I don't have any questions. Do we want to close the hearing and How do you want to handle the SHPO request?

We want to close it to a letter from their architect about the lighting. And maybe Joe is going to be.

I think the building department is going to take care of the lighting.

Yeah, the lighting gets covered under code. I don't know.

That's pretty hard. Part of the job, whatever you, whatever you want.

I'm fine with this. I just want to make sure it's.

I guess the town engineer needs to review the grass parking, right? That's that's she's recommended.

Yeah. Ask Joe to look at the parking for safety and then. Caitlin has made the request to ship out for additional information. So should we.

Um, I mean, I guess I would say if if we. We think the town engineers review is is possible or likely to. You know, require changes in the plan and probably leave it open.

Okay, but yeah.

Because real. Yeah. I mean, I'm not sure how many changes or where they can move the parking to.

I would be thinking that maybe we could close it. And like you said, if something comes through and we need to revisit it, we could just reopen it. But I'd love to see this move along, if that's right.

I agree. Yep, I agree.

OK.

So we'll close it to written comment from PW Brocer if they receive a report from SHPO. And her review and Bridget's review.

And how much time we'll give.

Caitlin, how long does SHPO typically take to respond?

So this was a more informal, I tried to call them. So I'm hoping that they will give me a call back. But if we want to streamline, I could submit a formal submission quickly on behalf of applicant again i will just need some photographs of the areas that's going to have some ground disturbance it's minimal um and that is 30 days at most for them to provide a response to the formal um portal yeah my question is do you feel like you need a report from shipo if the disturbance is so minimal um

Do we ever not? Do we ever close it without one?

I usually have one. Yeah. We should probably get it.

Yeah. I was like, I was like, is there a reason to do it differently?

All right. In that case, why don't we leave the hearing open to receive these documents? So we'll adjourn. We'll leave the hearing open and we'll adjourn to When's our next board meeting? The 8th?

June 8th. Yeah. And hopefully we should have it by then, and we can make the motion that we adjourn to June 8th.

Second. All in favor? Aye. So that was our last letter here, right? Yeah. All right. public hearing, go back into the work session and do one more resolution. Whereas Julia Hubbard of 23 Smith Street has petitioned the town of Shelter Island for permission to install a stake and mooring employee system at a location designated as latitude 41.058881 North and longitude 72.341018 West. and whereas a public hearing was duly held on the 18th day of may 2026 for all interested persons to be heard in favor of or in opposition to now therefore be it resolved that the town clerk is hereby authorized to issue a permit for the aforementioned installation so moved second all in favor aye any public comment not related to the resolutions julia hello i guess it's kind of related to a resolution that will be taken

This is a huge setback for us. We have an application for a grant that is due on August 8th, 9th. We can't apply without a building permit. The next available opportunity is next year. And we can't start the work for that grant before we find out about the permit. So this six-week delay is significant. And so we will pursue with the building inspector, and I just wanted to let you know and ask for your support. We're going to pursue with the building inspector that we get a conditional building permit. Everything that I've looked at that you've asked for has to do with the site. Very little of it has to do with anything actually associated with the manor house that you would have a reasonable objection to that couldn't be overcome by some kind of modification or requirement in the site plan. approval. So I think we're going to just have to go ahead and take it up with the building inspector and ask if we can get a conditional building permit so that we can at least apply for this long-ass grant that we're really relying on. And it's a grantor who's anxious to support this project because it's important to the organization as well.

So I apologize because we had every intention of doing the resolution today. And unfortunately, only three of us can vote on it. And the third is not present.

Yes, it's a unique hardship. And my hope is that that was resonated with the building inspector when we presented to him that not only is that a unique hardship, but the fact that the next available opportunity isn't for six weeks at a time when we have been reapplied in two years, more than two years ago. So now it'll be two and a half years before we even get to this reopened permit. And review, which is her very specific amount of information that to me doesn't material change the application or I would hope. The capacity of that application to receive the approval of the town board that it's more of an administrative sort of checklist that we have to go through some things that we want to look at a little bit more deeply. So my hope is that, given the very administrative nature of this will be able to move forward at least some of the building. permit review. Our building plans are significantly fleshed out since we first applied, and it's going to take them a while to get through all those documents. We want to give them as much chance as we can.

Thank you.

Is there any way to do it on the air? Or do a special?

Well, what we were talking about doing is a special on the second. in order to, but then I need 10 days, right? You need 10 days notice. So we can do the special on the 2nd, but then it only takes us to the 8th, so we need 10 days. So we'd miss the 8th. So maybe, I don't know, special on the 16th. So that's, that's possible. We'll have to talk to Amber. Right. I was like, we're just, yeah. So, yeah, it's possible. We could do a special on the 2nd to set the hearing and then a special on the 16th to have a hearing. But we'll. We'll talk to Amber and sort that out. All right, there's no further comments from the public. Make a motion to close the hearing. Second. All in favor?

Aye.

Hearing closed.