Town Board - Regular Meeting

But she's got All right, let's uh I feel bad call the meeting to order and we will uh start with the pledge of the allegiance to the flag. [clears throat] I aliance to the flag of the United States of America to the stand indivisible with liberty and justice for all. [clears throat]

Well, we got a lot on our plate both tonight and Tuesday. And I thought uh for a workshop, let's get through some of the things so that we can move on uh to the many other items that I know that this board wants to get to. Um, as you know, we Kevin Smith has volunteered and Larry has worked with him to take a look at our AV system uh to make some recommendations uh with some pricing and plan to move forward so that we can make sure that uh um we get these meetings uh to the public so they can see them if they can't attend and that there's a AV record, audio video record of our meetings, someone that couldn't that couldn't attend or can't even watch them live, it's there for them to stream. And I know it's been very handy for me in the past to go back if I had questions about what occurred at meetings. So, uh, we've missed the last couple because we've had some issues. Um, [snorts] and hopefully with the work that Larry and Kevin have done, we can hopefully put this behind us and move on to other things. So, Kevin, do you want to walk through you and Larry? What whatever you'd like to do, go through this.

Sure. Larry, you want to open because we both went through that Saturday.

Well, we did both take a walk through. Um, I was a little gassed at the the age of the equipment that's up there that I've got a mixer at home that's tighter than what's out there and that thing's 20 years old. So, uh, I do agree that we definitely need some updates in that regard. U, I went through the list with Kevin, took [clears throat] a walk through the building, went to the circle room, which is another disaster all on its own. But, um, I don't think that these upgrades are are beyond what's required. I think it's the bare minimum. It it is going to cost some money. That that's just the way it is. Um I did reach out to Sourcewell uh four different uh vendors. I did hear back from one of them. [clears throat] They had comparable equipment. They didn't quote those exact uh dollar amounts and their their total actually came in above what Kevin had found. And then in the meantime, Kevin had did dug in a little deeper and he found some even better deals. So if you want to go over your B&H quote there, Kevin.

Sure. Sourcing through B&H out of New York City. They're uh government contract pricing to New York State. Um the Dell computers will start with those. That's Dell at state pricing as well. So, if you choose to replace both of them, there'd be one permanent here, one permanent in the other room as well, which to me is a good way to go because then you're not taking putting it down, moving it around, and things could happen to it. Um, I also put it the audio part of it down below in the meeting room to uh replace all the microphones. So, they're no longer wireless. they will be hardwired to the a mixer and the power is provided through the mixer for those microphones. I also uh suggest a boundary microphone that stays live all the time so when you're having a meeting if everybody mutes the general public doesn't think there's no sound. It gives you just background sound, ambient sound, and if somebody speaks up in the in the audience, it's heard. Um, adding a network switch, that's just a small piece of equipment to uh add more hardwired networking at one location. The rolling mixer I suggested is actually less because it's um not going to have the audio portion on. [clears throat] It's actually it's actually one that will do all the video mixing, but we have the audio part taken care of with the other equipment. So, we're not duplicating something we don't need. And and there's odds and ends through cabling and like I said, the switch and that's all broken down into what you see on your sheets there. I'll open up for questions. [clears throat]

did we determine uh one of my questions was about the the internet service here in Spectrum. Uh Jim did address that. uh in those speeds there's those two wireless uh toos1 and toos2 which I don't know if those are one's for cord those are just both internal one might be for cord but there's also the business one that we operate on I guess we kept to 100 and that's it's what you see when you vote without signing into the business okay so this mixer Kevin will be hardwired cat 6 or yes so will we have to run a new cable over there.

Uh, no, there's existing there right now that's hardwired. Okay. So, my concern was the speed that's being provided. I I understand I believe it's a spectrum. It's considered a spectrum business account. Yes. Which, you know, takes priority over, you know, residential. Uh, in measuring the Wi-Fi and the guest account, it was only 100 meg uh down. You mentioned the the other two business is 491. The court I think is I'm not sure what the court runs because we never access that. That's theirs. So being hardwired it'll be a function of whatever whatever's in

whatever's in the um you know computer for network as far as that goes. So I'm just trying to address the potential especially if we start multiccasting if there's enough bandwidth there if everybody else happens to be on their phones or tablets or whatever while a meeting's occurring. Well, depending what they're getting at that switch before it goes over there because obviously switch I hear it's hardwired over there the hard line and the Wi-Fi is on its own separate. So whatever is at that switch that we don't know that's the one I think that they did they actually ran a speed test on our network this morning for me and said it runs 491. So, it's you know um and that's the one that we are on in terms of we operate from our computers. We're on that network, not on the guest network. [cough and clears throat]

We're going to be running at what we call 1080p too. We're not going to be doing a 4K broadcast, right? So, we don't need that huge band. Okay. But that's that's down. We're concerned with up upload speed. you know, it might be, you know, the Wi-Fi might be 100 by five or 100 by 20 and the other one might be all I know is that 400 by,

you know, it was a lot slower. We had people had a lot of problem with it. You know, we upgraded it. Um, [clears throat] you know, there's some concern that and why we want to keep them separate is of course if the if too many guests get on it and they have an issue, we certainly want to make sure we're doing it whether we're doing a different type of broadcast, you know, bringing people in. So, well, just as a potential down the road after making this investment, I would hate for that to be the bottleneck.

I don't think just my guess. I mean, I would think that at 491, again, I don't know everything about it. You know more than I do, but it's something we can address. It is, after all, it is a spectrum business account. You would think that if we needed to do something a little better, we could. I think it runs us 150 a month is what we found uh for the charge. Okay. Will it be the same software we're using? Like, will it be like this? the log into the computer still osware so it's doesn't cost anything that okay the uh initial setup obviously we'd have to have CHP come in and uh do the initial setup

is that the best way to do it though we seem to have a lot of problem with that if you get a direct streamer we can set up for direct streaming okay but it's a lot more money so okay um this works I think some of it has been the hardware part of it Okay. As much as much as I hate to say that, it's overall not a big fan, but it works because Okay. Are these Dell allin- ones? Is that the monitor is the computer and the whole It's like like a docking station right to the back of it. So everything is ported right through the back. Okay. So you don't have a bunch of peripheral wires hanging around.

Can you put that in English? Um, sorry. All the all the connections are on the back of the monitor as opposed to having a separate piece of equipment set up mount in the same. So there's not going to be a a tower, right? Everything is in the monitor. The computer is the monitor. The whole Yes. Okay. Got it. You can see that pretty well. If you go over to Tomkins Bank, they that's all they use over there. Yeah, [clears throat] it's very clean installation. On the So, we've got actually two separate things. So, you've got at the bottom of these things the 2467 that's just for the AD portion of it, right?

Correct. That does not computers. No, that's up at the top. Yep. Okay. So, the total is 447. 447. [clears throat] And there's no discount for buying two computers versus one. That comes into the pricing, the state pricing. It's just I mean, if you want 10 or 15 of them, it probably be a cut, but for two of them, I could use this one for

you. I [clears throat] made sure they had enough uh what we call RAM in the computer to make sure that there's no problem with the broadcast part of it and that they order when control not the home version. So in the back is just the spec on [snorts] that's the specs. you know, where were this uh monomalic contingency or where are we going to find out?

Good question. I think that the you know would have to come out of uh come out of the a fund. Yeah. Um, you know,

well, you said we had rent from Yeah. I don't know where that I mean, we do have some cash coming in, but it would have to come out of a budget line regardless of where the rent came. Um,

and what's our current agreement with the village in terms of they just come over and use the hall and Yeah. We're not charging them rent. No, because if you 40 48% of the taxpayers live inside the village, we're already paying we're already paying taxes to Shelby. So, we'll give them a half 50% cut. You know, I don't know whether we'd have enough money in in buildings contractual to pull it out of there.

I think Well, I think that's what you're going to have to put it. And then if we have to transfer it to we should have her ear your mark that money in contingency so that we know it's not available anymore. Yeah. Because the money from the heart we never we never put in for revenue. So I mean that was never considered when we did the budget for whose rent for Ridgeway. Yes. So technically that will cover it. That will cover it. Yeah. Actually they have more than cover. The Ridgeway does pay to use the court. Yeah, Ridgeway.

Yeah, I can I can look at that and we can set something up. It really comes down to whether the board wants to pursue that. Do you want to pursue the whole thing? Just do the AV and try to live with the computers we got or actually to um put put the whole 4,400 or 4500 in into it. I say do it all. That's what I was going to say. I was going to say you too. I don't know. I mean, you're probably better off time. We've tried to take it, have it together, put it all at once. Exactly. Then you have a turnaround time for replacement. Yeah. Everything matches up and everything. I mean, you're not going to try put an old computer on it, you know, to use, you know, it's

So then I would say that do we want to [snorts] entertain a resolution to proceed with the uh AV system that proposed? I'll make I'll make you have a second. I'll second it. All in favor? I against you're coming. I figure it's for the public probably wants to see what's going on.

Well, absolutely true and and actually more and more of the rules by the state are Yeah.

But you've got you've got to do these things. And in talking with the auditors, David today, they do municipal audits for other and part of the audit is what are you doing for procedures? What are you doing from this? And you know, what's the process? And and I talked to them at length about what are the others doing, you know, what are the state and yeah, the state wants you to get this stuff, the whole part of the public meeting laws. And so if you have access to provide this to the public, they're gonna they're want you to do it. So, I think that since we've done it in the past, we've missed the last two meetings. I think this is a show's intent and then forward with it and get it done. So, I want to thank uh Kevin and Larry for putting this time in and putting and for you to volunteer to put it together for us, too.

Yeah. What's the What's the timing on getting it like up and running by like the April meeting? Would you think by first week of April? It's possible depending on the shipping, [snorts] how it gets here. gets here. Yeah. Okay. Well, let's [clears throat] work together because then we'll have to set up purchasing for it because that's part of the other process we're going to have to go through here to, you know, make sure that we get the quotations in fact and then get, you know, right? Well, supply stuff versus equipment, [snorts] too. I mean, different things. I'm sure you Yeah. Did you do like a blanket for smaller things? Like a blanket purchase? We don't have a Well, I don't think really we don't really have a process. Yes,

that was one of the requisition purchase order. Yes, which [laughter] we should which we should do. No, that was what I got asked today and I said no, it's something that we don't have an official we need to work on it. So, um yeah, that was one of the audit questions today. So, now we won't be the only ones using uh I mean if it happens that like the planning board can use it too also. I mean, I I would any any uh Sure. I mean, it's all they're all town zoning planning board. Uh a good idea. Reason that that they can't access it since they're part of town. Yeah. Um I don't know, you know, in terms of getting set up, that's the problem. Yeah.

So, you know, we can see that. I think first of all, we get it set up so it's reliable for us and somebody else wants to use it. I'm sure at some point the village may ask about that also, but since it comes out of the A fund uh and since that's the tax base that the village residents put into, they're paying for it also. So, um you know, we'll see if that comes up. Certainly, let's get it up and work at first. We can address other uses or moment. Now, one thing is we as you look going forward, we do have to make sure that whatever we do, we don't impact whatever the court's got. Exactly. You've got to talk to them.

You know, they are wireless to those two monitors up there and back. And actually, those monitors were bought with court money, town money. So, um we have to make sure that we don't impact what and they do use those on occasion uh for some of the court cases. So, we have to make sure that whatever installation we do, whatever we put in, okay, that it doesn't impact what you're going from wireless to a hardware. [clears throat] So it's not impact. Well, if if they're doing wireless, we want to make sure that we don't again you guys will know what you're doing. Unhook something of theirs. [laughter] Is it is it uh something you do plan eventually? I think eventually. Okay.

Yeah. I don't That's not part of this though at the moment, is it? No. Okay. Did we uh was [clears throat] there any more progress on the projector? I haven't add was uh Gowski because he sits on the board over there at uh was was talking to those folks. I haven't had a chance to talk to him since um I know he was trying to pursue that that they had uh uh extras or you know so we'll hit the judge up and see if he's made any progress on that. Yeah, because Kevin and I were talking about having it mounted to the ceiling and shooting against this north wall. Yeah. North wall as you're seated. Yeah.

Rather than trying to, you know, yeah, the would give you details for like maps, layouts, and stuff or a presenter in there.

That would be pre preferable. And I think the next stage we can look at that. They do have a very large projector screen. I don't know if it's big enough that it's like brand new. I don't think it's been used too much. Uh, so that does exist that we already own. So yeah, I think that would be preferable. Those screens for our purposes maps up or anything else is pretty useless. All right. Again, if you I don't hate to hold you up, but you could welcome to sit through and stay with us and but I appreciate you the two of you putting this together. Okay, next item on the agenda, the municipal solutions agreement. I sent this out to you several weeks ago. Sent it to you again yesterday. Uh I did talk to Jeff Smith. Uh told him that we looking at this and trying to get back to them ASAP so they can begin. And I will tell you also, I found out that um Municipal Solutions does all the bond work for Ridgeway. Um and when I talked to Brian, they've been extremely happy with them. They're actually working on uh [snorts] some new water projects with them. So, um

did we get an email from them or I'm agreeing that they're um being bought out? No. Then somebody else Oh, AES. That's right. Which is to be expected. The um the only I'm all fine with contract, but I just have one question. Do we have did he give us any inclination as to like how many hours we talking? You know, I don't think he knows yet. 50 or 200? A lot of it's going to be how much information we can have. Yeah. I think that, you know, I think he has not spoken with Martin yet. Mark had spent a lot of time on it. Yeah. Anything that we can provide them will cut the hours.

Yep. So I, you know, I think it's really hard to to guesstimate. Uh if we don't play ball with him and get him the information when he needs it, he's going to drag it out. If he has to pull it out of [clears throat] pulling teeth, it's going to take longer. Yeah. Okay. It is going to require time on my part and and people here uh to provide that information. I wish everything was at our fingertips but you know the idea is there we need to get going on something resolved. Y

any questions on that one or any comments on that one? Not from me. No, it's something comment [clears throat] I've got something that should have been done a long time ago. Well, I think finding the right sooner the sooner we get at it, the better off we're going to be for sure. Yeah, we need to resolve that. There's as as the as Margaret and John uh Hamler, the other accountant that's been working with us said we um there's another discussion we have to have about the the cash and water thing. So the sooner we can get going on this and everybody realizes first of all any of the money spent on this will not come out of the regular budget. This comes out of the water

water. Yeah. And it's, you know, it's what we can probably point us in the direction to what to do with the money. A lot of that's going to be, you know, we'll ask them about that also. I think we'll learn a lot as we go through this with them. I'm sure they're going to ask just like the auditors asking all these questions. These guys are going to ask a lot of questions that we that that we don't know the answers to. We're going to have to research and get it to them. Yeah. I imagine they have a maybe not a boilerplate, but you know, a process they use, you know, we need the following information. Oh, yeah. We can all work together on putting the parts and pieces together. Almost afraid to see that, but yeah,

we got to get this done. So, [clears throat] we've been talking about this for years. So, can we have uh someone want to put forth a motion to uh accept this agreement and get it signed and I'll sign it and get it out to them? I move we accept the agreement. Second. Let's get her going. All in favor? I. [clears throat]

Any against? Pass. [snorts] Thank you. This This will be a big weight office. If we can get this done, I just How many years we talking about these big water? It' be nice to put it behind us. And I think there's a lot of people, a lot of taxpayers that'll be happy just to put down something also. Okay. The lawn service agreement. We're getting close to mowing lawn time. Grass is starting to show. We've got the uh a quote from Sunshine Lawn. I passed that out some time ago yesterday. Um and I asked whether anybody wanted to pursue other locations. I know that I do know I'm doing a little research. They did reach out to a number of companies. the last time they did this and this came back I think uh that met the specifications because they actually did send out a pretty good spec sheet.

Yeah. For for the lawn work. It was pretty tight um out to bid. I think there was three. Yeah. Y and I think these guys were right in the middle. Yeah. Trying to recall [clears throat] I felt as though it was around the $36,000 mark initially. might have been when they first did it. I didn't do any I mean that was just I believe in 23, wasn't it? Then everything escalated with the I don't know why I thought it was closer to 40, but I could be wrong. Everything went up. Well, my recollection of the conversations out there were

they were looking for a a range of 3 to 6% increase annually unless you know the board was not good with that. And it appears they're they're taking [clears throat] full advantage of Sure. whatever increase they can put on there. So, I did not realize there's nine cemeteries. Yeah. A lot of them are small. I mean, there's only two major. Yeah. But they're still driving around. Well, yeah. You know what I mean? They still have to load and unload mowers and so the time, you know, I mean, there is some time that it takes to I can tell you that that from just knowing A lot of years ago, I knew guys that did this did big cemeteries in Lockport and such.

Oh, yeah. And the toll on the equipment is Oh, yeah. So, there's not just the fuel and the time, it's it's the replacement costs of uh of these things. And since we own those nine cemeteries, I think the the response, I think, from everybody I've heard from the public is they do a great job. Yes. quite satisfied. Yes, I felt we [clears throat] need to make a decision on this uh as soon as we can so they know and they can put this in their planning for their springtime. Was there in our organizational meeting was their liaison to the cemeteries? I don't think Dale is the

Dale not from the board. Dale is the um is one of them administrator who's the other one? So, can I make the assumption that they're visually assuring this work is being done on a weekly basis or they've been very pleased with I don't know about that, but the taxpayers are are assuring us that they're being taken. We're there. We're there couple times a week watering flowers and stuff at Milville and it's just it's immaculate considering, you know, considering what we've seen in the past. It's they do a heck of a job. And they're from Shelby, too.

Right. They're they're down the road from the shop down road. Yeah. We're never, you know, the the cemeteries. They certainly aren't a a profit center. They cost us a lot to maintain, but it is a service to the public and to the taxpayers. And I think we have to make sure that whatever we do meets the expectations of the public. Well, that was kind of where I was going with all that, you know, versus having an MEO going over there and all that. Yeah. You know, is that would be just the cost triple this cost.

Then you got the you're probably going to, you know, they're getting paid a lot more meo. You would think the equipment cost alone those get beat up I think would eat up this money in a heartbeat. Oh yeah. Two lawnmowers that probably eat that up. Good size one. Easy. Plus all the weed eaters and everything else. Do we have any idea how much time it takes them? I don't like the mole mill or something. I don't know about depends on what crew they've got with them that day. Yeah. Some days there's a couple doing it. other days. There's I've seen So, do we know what it was last year? Yeah, I was going to ask.

I don't know. Yeah, it was they they took the the the raise that the 6% whatever they've got on the contract there. They they bumped it up. I think it was 47 last year. Uh roughly, you know, within a few hundred bucks and that's 49, I think this 44, excuse me. So it went up 3%. Well, they got 44 here, right? Yeah. Yeah. Yeah. All right. Well, there's not enough time to, you know, go through that whole bid process and frankly if nobody wants to put it on the books for next year. I mean, certainly more than welcome to. We do have a bid spec that could go out. So, it isn't like we have to rewrite something.

Now, they got snow removal on here. Is that for the cemeteries also? No, that's the the contract. Oh, that's that's their name of their company. Yeah. Company. Well, like all the other ones, you know, just trying to keep them honest, that's all. Yep. No, the last one they had in there that was cheaper, we thought. So, it was like chasing their tail, trying to get them over there, [snorts] get it done. They missed Memorial Day. They missed Memorial Day. They didn't get anything done for Memorial Day. And that's probably the biggest weekend of the year over there. Oh, yeah. any of the cemeteries and they missed that. Mhm. Whether it was direction from here doing it or those guys doing it, I don't know.

Nobody Nobody got a straight answer. Right. Never never did get a right. Well, I know that they've never had I've had nobody in the public ever have said repeatedly. No, I've talked to that they've done a great job. They're happy with them. So I think if we want to go out to the next time the time to do that would be the would be the three-year thing anyhow. Yes. Yes. Because this is the third year this coming summer. So you can go out. Mhm.

I want to say the village pays close to this if not a little more for boxwood. And that's they're having their own people do it, aren't they? No, they contract they contracted out 60. So that's the only two though. I mean just there's no other It's a big cemetery, but I don't think for nine this two of them are decent size. Yeah,

there's a lot of small ones. So, we wish to proceed and if so, would somebody want to put forth a resolution or motion to uh I'll move to get uh Sunshine Lawn Service to uh do our cemetery mowing approve the bid they put in. I'll second it. All in favor? I want to Larry, do you have discussion? Oh, I I'm trying to remember if only specific cemeteries were mentioned. Yeah, right there. Okay, they are in there. All right. Okay.

Okay. I pass I

anybody against single source. um the discussion and again I sent this out as soon as I got it to everybody. We've had it for a bit. Um they are spending a lot more time on our account than they ever planned on. Uh we are working of course to cut back on that but um it's a work in progress and I think at this point they've done a my feeling is I I don't know where we'd be without them. Uh they're they spent they're available every time I call. It's rare that I can't get a hold of them. Um, I think that's true, Linda, for when you've reached out to Boomer or anybody else. I know Diana spends a lot of time reaching out to Margaret again, more than we had anticipated, but I think the workload is much more. I think it's obvious that when we started in here, we knew things were bad, but I don't think we I know I didn't personally understand just how bad they were. We're still picking up pieces that go back to the departure. I keep hating to say this and repeating it over and over, but I just ran into one yesterday uh where we dropped the ball on something that goes back to their departure and we've been I just had to get Margaret signed into the

portal today. It'll take a few days for her to get access to it, but we've been doing this again, uh, monthly reporting to the New York State RE retirement, uh, fund. Um, something I didn't realize there was a monthly report and the last one that was done was was was May. So, um, [clears throat] you know, we've got to go back and recreate those from all the payrolls and we have to do them month by month. So, it's the kind of thing that is consuming a lot of our accounting time for Margaret. Um, the audit and it's no complaints. They're doing their job have consumed a lot of Margaret's time too since she's been in here. And now, she was in here yesterday with John Candler. [snorts] I'll tell you that the auditors consumed almost 100% of her time with questions and and for John. Um, now that isn't 100% of the time all year, but it does keep her from doing other things like the vouchers. Why we're late with them. I was hoping we'd have those today. Uh hopefully that I'm sure we'll press her to get them tomorrow. She knows the the necessity on that. She's also working very diligently on the new clock, getting the information into that, helping me that uh she spends a lot of time too telling me telling me what I need to do in terms of uh employee and union contracts uh relative to our expenses and our pay. she did a in in talking to her. If we can pull more of this back, she's happy to have that. I don't think that I can tell you that um she would rather not be spending as much time here on our

account as she is. She has other demands on her time and she has a boss. She will and they will if we can pull more out and we're working on that with Diana uh to gradually get more and more of that accounting stuff off of her. Diane at this point has access to QuickBooks to the other information that she can process. So a lot of the stuff that that used to fall on Margaret is now gradually coming in in house. There's still a lot of bumps and a lot to be learned. I think that we also, if you look on the quotation, the $1,500 a month in water, I would hope that if we can get this other thing in process, there may be a an ability to cut back on that. Uh therefore, we will can renegotiate this as we remove time um from single source and from Margaret's time.

Um can I ask how How much time does she have an estimate? How much time she thinks is she's spending over and above what she should because of process issues like we haven't got processes in place that are or either we don't have them in place or we do and they're not being followed yet. We're still adjusting. I haven't got an estimate from her on that. That's certainly a question you can ask her. I I think that we come down not to not to be we don't have time to go out and look for anybody else either at this point. We certainly with the work that's been done, we don't want to we don't want to change in the middle of this.

No, no, I'm not. I'm just wondering how much will settle down and how much Diana, you know, it maybe we're going to be a little off this year. We're going have to try to figure something out. But if if we move her position to more and she can take this on, I I mean I can name you five things right there that but I know that we can do in house and if she has questions she can come to me and we don't have to pay them. I think right now, how much time would you say that you're spending on on just getting the voucher, the bills, the receipts, and

I get them coded and filed as soon as I receive them. And just making sure that everything's on QuickBooks now that I have access to deposited directly into there instead of going through the copier. It doesn't maybe like a day, day and a half just because of the shortened hours that I'm working on like six, seven hours potentially. But what's the bigger issue? Uh the bigger issue is when something is not uploading onto QuickBooks or if I get uh invoices arriving late, but I am already saying that that this is the cut off date. I will call anyone else and tell them that we won't be able to process until the next month.

So she's actually been calling vendors and letting them know if if the invoice comes in late are late. Okay, she was on the phone today just saying this is not going to get paid this month. Understand this. You know, we're a municipality and that you know you'll be paid the next uh cycle, but you know, we need to have these by by a certain date. So, two things. Can you explain to everybody what is your process for the invoices? like are you know are they staying in there or are they going out to people? They go to me. So uh I receive them if uh I code them right away as soon as I can just to have it

you code the ones you're that that supervisor is responsible for. You're not coding other people's. Okay. Yeah. So I have like a separate folder uh for Dale and I will make sure when I have enough that he's in office. I will take it to him. They like wait there while he's coding it and then bring it back with me. Um, same thing with the town clerk. She tends to already have it coded for me and she hands them to me because they received the mail first. Um, anything received has to have a received by stamp just so I don't get arguments from vendors about when something was sent out.

Um, yep. So then I coat everything, put it off to the side. Uh I was kind of hoping a couple days uh before the Tuesday that they are due. Um I would have them all in QuickBooks. I kind of messed up that process a little bit, but I did have like 99% of it in on Tuesday. And uh so Tuesday noon is like my cuto off unless it's vital such as the credit card or uh insuranceances. And is that what Margaret wants just to have them uploaded once a month? Uh that's more for me to make sure that I'm not uh duplicating anything because I do receive duplicate invoices sometimes and I would rather confirm what I have instead of sending them too much. Sorry.

The only thing I would say with that is by giving them like everything and I don't know how many sometimes there's what 40 and sometimes there's 80. Yeah. By doing that and getting them to her on that Tuesday, she then has to make sure whereas if we could send them at least every week. Okay. Um but I had discussed with her maybe every two weeks. Every week he's kind of but and Margaret was okay if we were to do it every two weeks. I think that would probably Margaret would be happy with with that rather than I think weekly she wasn't real crazy about just with her own schedule. Yeah. I'm surprised because she doesn't have to code them right away. They're just they're off your desk. You know they're there. So when they have time they can look through it and

they can start whittling it down and maybe on t on the last Tuesday you're only putting in five versus yeah 75. Right. So that's just a thought and personally I can tell you from my perspective as an accountant I'd rather have them sitting there when I'm ready than have to wait and you know so I don't think it's a it's harmful to put them in every week. And if you keep if you're moving them like into another folder that says these are the ones that are scanned, you can always check just to be sure that you haven't received um you know and that it's not a duplicate. Although the system won't let them enter a duplicate as long as the number is the same, right?

Yeah. Because I uh it was really weird. Some of when I did upload some of them, uh the information wasn't match what match the invoice. So like it would have a different amount to what I've already scanned. I did ask Margaret if that's something that can go in and fix and she just said don't don't touch it. Yeah. They'll get it figured out. And then some of them would say that they are duplicated but the numbers were different and never a statement, right? You're not putting in any statements. I'm making sure to get invoices only. Okay. And then my second question is so the ones that are coming later, are you um are you trying to get people to send them to the accounting? Is that the email accounting yet at Tom Shelby or supposed to be now? I'd ask CHPC to forward the accounting directly to

Yeah. So I now have access to accounting so I can see what's arriving there. Some of them are being sent to my email and yeah, we definitely want to stop that, right? We don't want them going to a personal email because if you turn around and leave now we got to forward another email. Whereas if everything goes into accounting all the invoices then it from person to person you know there's there's continuity. Yep. So that's something that I'm slowly working towards. Yeah. [clears throat] Yeah. And you and we could always put you could always like maybe just put a you know piece of colored paper you know with a little statement that tells we get them all the time at work where you know please please try to send all invoices to accounting at by this date

so that you're you know and when you mail the check out you do that for a couple months and well I think the other discussion that we need to have and we've had some brief discussions about changing our terms or some notification of terms. Y because we 45 days we can't guarantee 30 days 45 days would be municipality there's no count so and and I think on the I think on the municipal solutions it says 45 you know they're looking at 45 so they know we need to let our vendors know y so on these vouchers is QuickBooks producing the voucher or single source literally typing those up.

They're not typing them up. They're if, and you can correct me if I'm wrong, they're taking the information that gets put into QuickBooks with the invoice and they are then um merging that, I think, through a word document, Excel, I believe. Excel. Okay. And then they're creating the vouchers from a um so they're doing like a mail merge for invoice [clears throat] descriptive in the format, right? In the format of what the voucher looks, paste in there. And if it's not enough characters, it gets cut off and then dollar amount goes in or Yeah.

I'm just saying in terms of time, um, it appears to be a bottleneck in that process. And if they're if they're in there, then why can't they be reviewed in electronic format versus leaping through a bunch of papers on a desk? Well, one thing you're going to have, we will be starting here and hopefully one of the questions they asked about signoffs. Um, there will be from now on I've asked for signage uh on the not on each report, but on the warrant report. Yeah,

the warrant report. So you'll each have to sign off on that as you finish with the uh so that we get signatures uh instead of each you've been through the vouchers and then you have the uh warrant report which lists each voucher and you'll be asked to have the assign and block for that. So we moved all this outside intentionally. You know, we had a period of time and Darlene was doing vouchers and you know, we had Williamson Yeah. using Williamson law

and so forth and you know, we said, why don't we just have, you know, an outside firm that you know, they that's what they do for a living for business, you know, handle this, but I'm trying to recall the initial amount. 60. It was like 65. Yeah, I think it was. I thought it was closer to five. I'm talking 6,500,000 for the year. For the year. Yeah. For single source. For single source. But the problem is is this being presented as a addendum to the contract we have with them right now. Well, it's not really it wasn't a contract. It was like it's kind of like a one-year. This is what we're going to charge you this year. And then you kind of

these agreements don't go on multi- these are yearly agreements. So we're due we're already overdue. They're already into the month. So, I will say this, part of the problem is when they took this over, they assumed they would be able to kind of just pick up, you know, the the actual monthly process, if you take away all the mess we had from before, right? The the normal process is not that difficult, right? You get an invoice in when um Diana scans it, it it import it takes it into QuickBooks and then you open up a screen and the coding that's written on the invoice like the the um budget account, you just would type it in there. You check the date and a couple things. It takes maybe a minute to do each one, I guess. But the problem is there there was so much correcting of all the other stuff. They've spent so much time doing that.

And this is my personal opinion. Um I and I honestly I think it's a conversation to have with Margaret at some point, you know, in the next couple months. I think um we should they carried everything over the way we had it, right? We had one account called the computer account. We paid all our bills out of that. Personally, I think it we should not do it that way. It would make it much easier for Diana if we we could bring it back in house easier if each fund AB DA and DB each had their own checking account and then all the input is done into that.

Now, did they import the budget into QuickBooks? Yes, it's in there. So, I see the budget day actual on here and I think you mentioned that's going to be in for the next meeting Tuesday or she's she's hoping so. Yes. hoping to get it because the budget wasn't in. She verified that it's in now. Linda, it was in. I think the problem is she's just still trying to get caught up. So, with the budget being in there, when you're putting invoices in, are they being coded to that line in QuickBooks? Yes. Yes.

DB 100. And any questions that Diana has, if she's uncertain or if she sees any inconsistencies, let's say, and and anything comes out of the highway, she she'll come to me, she'll go to Dale. So, we do question she every one of them, and we question quite a few of them as to where they belong. So, when you're entering them, do you start typing in the, you know, the budget line and then like a window opens up and shows you all the ones available or does it force you to type the whole thing in?

I'm only scanning in the invoices and it kind of self-populates uh what's on there and I'm able to at least match what I scan to if it's seeable and if it but I'm not allowed to actually change anything. It's only in a

So, you scan it, it goes into a folder called receipts in QuickBooks. And so what what what um Single Source sees is they open up QuickBooks and they look in this receipt folder and every invoice that she's scanned is now there. So they click open the invoice. They have a on half the screen they see the invoice on the half the screen is the input [snorts] information and it has pulled it all in off the invoice. But you have to double check just to make sure that like if if it's DA 5130.2 two that the coding that came into QuickBooks is the same, right? And you check the date and and then you say process. Okay. And it puts it in basically into your payables.

So she's not actually typing dollar amount. No, just scanning the document in so that it's in there in the folder for when Margaret gets ready to do it. That's why I said that's a that's a very easy process that we can get Diana to do, but but it's a little more complicated right now because we're using one checking account. So this as we move forward the municipal solutions and we bring more responsibilities in house, you know, I'm not comfortable with saying, you know, signing up for this amount for one year. Oh, I don't think we're held to that for a year. Already said we can renegotiate.

Yeah, we'll we will readress as we pull start pulling stuff off of here and bringing it in house. See how far we can get. That's the problem. And and they're not going to proceed without some type of agreement. I mean, why would they? Um, but they have indicated that they will renegotiate as we pull things in.

The problem we got right now is that still so many unknowns. So you say, "Okay, I'm going to cut back on this next week. I got another huge I already got this one with the retirement." She's going to have to go in and fill out payroll. You have to do that manually. You can't just It just doesn't flow over from our payroll accounts into the New York State. She's got to do monthby-month payroll reports in the New York State retirement for almost the last year. So every week we seem to run into another thing where we think we're making and we are making progress, but then something else crops up and you say they dropped the ball and we're still picking up the pieces and that falls a lot on Margaret to fix.

So personally I would like to see like all the accounts payable stuff come back in house, right? Like we do the we Diana will do all the vouchers and put them in. Okay, they will still do the warrant report at this point because that that's something that they've set up in order to um you know merge and we don't that that's probably a little more than we want to let we should take it in piece by piece until we comfortable with it, right? um the payroll you probably maybe want to let them continue to do it with the time clock.

But if we separate into four bank accounts eventually we might be able to bring that back in house because that again is like balancing your own checkbook at home right if we have four separate accounts and some of the funds like DB and they they don't have that much activity. There's not that much going on. So, um I I I would like to think at some point during this year we should be able to bring a a chunk of this back in house. Seems Seems like I'm remembering before they grouped all these accounts together. There used to be more like 17. Yeah, there was a crazy No, we don't want that many. Oh, I know. I know. I'm I'm I'm saying that they grouped it all together, but they just went too far.

They called it computer account for whatever reason. Right. That was in the controllers's report when Yep. Jeff was supervisor. Yeah. The response was to just lop off [snorts] 10 of those accounts. Exactly. They probably needed to cut them down, but did they cut the right ones down? No, they just folded them into Right. Yep. See, it's things like that though that we're still we know that we've got to get to which makes the bank wreck hard to do which makes you know because you got a wreck that you're you're Well, I mean I agree. need to move back out and and be a little more granular in detail um than just you know one lump of

it takes her some time she has to go and you know and and divide up the computer deposits into the various you know and write the checks out of the various you know and honestly that might that's something we can I I mean [snorts] I guess I would like to again I'm talking from somebody who actually does that I don't do what Margaret's doing right now with how they have it's set up. So, I I can't say for sure, but I don't know why we can't go open three other bank accounts. There's no reason. We just got to get agreement to do, right? We just have to kind of say to Margaret, here's how we're going to we're going to move forward with this and we'll do the work to get it set up

and then eventually we can start [clears throat] in the the stuff. I'll tell you the other thing though that I I was adamant last year and I didn't make much progress two years ago and we tried a little bit this year. It is important when we do the budget to have the department heads be specific what types of things are going into each budget line so that when she's putting invoices in you're it's almost a double check right if if um Darlene says that she's got office supplies in you know 2120 and she actually um codes it to 5120 Diana will catch that because she knows what's in each one of those contra contractual accounts, right? I think once we get to the we're going to start this budget process in June and the first thing we're going to have to do is make sure that we have

worksheets worksheets for the for the department heads and really sit on them to get well I think the you know the actual budget lines themselves need more detail because you know there's proper use of personal personnel you know I pointed it out earlier you know we were going through this budget and um I think it would help us as a board and the general public to understand exactly like you said what those lines are. Yeah. We bought salt who paid for that, you know. Yeah. Well, that's Yeah. Some things always go into one fund, but but one of the things I'd like to see personally is u I want to see overtime separated out

for highway so that we know if we budgeted 800 hours and that was whatever dollar amount, right? Like are we on track with that or are we over? So those are those are good discussions, but yes, sorry. Really easy to do because it ties into the finances. It's really easy to take a Well, I just wanted to make sure we're getting our money's worth because you know, there are other areas that Yeah. you know, we're paying for and you know, we're paying double what we had budgeted for andor anticipate.

I think we you know, we we've underbudgeted a number of I don't think there was any again, I'm just going to go back. I have no idea for even all the time I spent here coming to the workshops, coming to the meetings, how much was dropped. Um, and and it isn't just what you saw from the outside. This goes back way beyond the last group, the filing system, the the amount of information [snorts] that's available, the processes. I mean, it's simple thing like the court contract. I didn't even know we had one. Trying to find it, you know, and there hasn't been a new contract since 2014, 10 years. You know, a lot of our other agreements and contracts have been ignored.

Expired. Expired. They need to be renegotiated. [clears throat] So, well, it's a function of you don't know what you don't know. Absolutely. And I got to do about it when you do find out that you're supposed to know about it. Yeah. Well, we're we're working on documenting. We're working on documenting by the time we get done. Our goal is that anybody can come into that seat

and pick up the book that tells them what's due, when, how to sign in, where they need to go, where it's filed, redo the filing system here, document control. There's a number of big issues that are on our plate. The problem is every day we get tied up things like got two new requests for more reports from the county in one day and they're and their the report that they do is I had to file that 426 for you two, you know, and I did with their pink sheet when you change employment. I go and I set it up and they came back to me today after all this time and said the birth dates are wrong on it. The birth dates are wrong. Well, turns out when I go and try to do hers again because they didn't like the way I did that is that when you go to save it, it takes the birth date out that I put in there and populates it with today's date.

So, [snorts] there's so many things like that that occur on every day basis here. we can work out. We'll document that. We'll get them fixed. But just when you think you've got things, okay, put that away today. The county calls you, the state calls you, somebody called you said, you got to redo this thing. So yeah, my own thoughts about the county. One one [clears throat] more question for you, Dana. um the invoices that we send out this misl do you know like roughly how many like probably for the court fees and a couple but how so I haven't sent out any invoices so I'm not sure okay you have any idea like how many it's rare

we don't we don't invoice for that much I couldn't tell you how many it is okay so yeah I'm thinking it can't be more than like five a month or probably yeah okay because that again that's kind of okay yeah if you give me something to populate just fill it in and I can send it out.

Yes. The part of the part of the process is not so much create creating the invoices. It's making sure that you've gotten the information to create the invoice. And that's the thing that takes more time than the actual creation of the invoice. It's making sure that you've got the correct information to to put in it. Um, I I would like to see to see us talk to Margaret and say that, you know, if we decide we're going to move forward with this with the understanding that that our goal is to transition payables back in house, okay, in the next like 3 months or you know what I mean? So that we know that we're going to get this taken down. And I'm happy to have I'll get back to you. Yeah,

we're do that at the Tuesday meeting and she'll be here, right? Yeah. Will she be here? Yeah. Yeah. Because, you know, like I said, I I understand we can't very well No, I think walk away. But I it it's got to be a goal to bring the time consuming stuff back. Whatever we can do to bring it in here. The only the end the end game here or that the the only thing in there we just have to be cognizant of. Again, she's being very cautious about not exceeding the 20. Worry about it, but she still worries about it. So the more we bring in the more she's going to just be aware that that we'll have to revisit that at this point.

No offense, but you're a hell of a lot cheaper than single source. [laughter] We'd rather add your hours than than work to them. Okay. So you'll ask that question. Yeah, I'll ask her. Put that [clears throat] down and ask. So initially it was it would be roughly 5,500 a month. That's why that number stuck in my brain at 65. Yeah, I think it was. Yeah. Um, you know, I don't think that again now at this amount if for some reason it all goes sideways. I mean, we're up over 100,000. Yes. Because they're t because they're spending not the what 10 or 12 hours a of a a week or 10 hours a week that they thought whatever it was. I don't know. They're spending like double that time. It It's I can tell you how stressed.

She's extremely stressed. when we first started with her, you could chat with her and she's trying to straighten this stuff out and get this stuff done for us. There's a whole different tone to her voice in the last few months u trying to help us out and get this thing moving. Um we're still I hate to say but you know there's still issues being found back to to some of the work that was done uh prior to you know back to LGSS and some of the things that have caused this that she has to go back and rework you know talks to Nicole you know from Yeah I don't

I'd like I'd like to proceed with And then we'll we'll ask questions about the what we can bring back in house and how we can reduce this amount. See what she forecast, you know, with she think we're going to be able to you know, we've got money set aside for the water part of it. That is correct. Yeah. Yeah. That would come out of water, not out of regular budget money. Yeah. And I and I'm and I've had conversations with Margaret and she would be more than willing to let some of this come back in house. So, it's just a matter of we need to maybe change the setup a little because while they understand it, I think it's the the way they're doing it is a little more complicated

without an account. Well, yeah, it it it's kind of complicated for me that it's you know, you just have to be very careful how you're doing things when you're running everything through one fund. And so I think by making a couple little changes, it'll make it easier. Diana can do it. If she has problems, she can, you know, ask. I can certainly help her. We're we're just doing the base part and then let them continue to do the If you want to hold a vote on this and just put it off until you ask questions on Tuesday, I'm okay with that. I just know we can do that. This sounds good. If you wish to do that and make sure Mark's here, you can [snorts] ask [clears throat] questions.

Yeah. Well, I mean, I don't want to give them an opportunity to bail out. And at the same time, we we've already approved, you know, vouchers at at 10 and over uh the last couple of months from them. Oh, yeah. So, I mean, this kind of locks it in. So, I mean, if it, you know, they run over, that's that's their own fault. Well, I think that's a question for them. I think let's go ahead. Let's table this till Tuesday. And I think asking questions like that and like, you know, comments and any other that you can think of. It's It's only a few days away, I don't think. I missed I didn't I'm sorry. I heard what you said, Larry, but it I didn't process it. Can you say that one more time?

They're looking to get locked in here at 95. I know the last couple of months their bills have been 10, 11, you know, and over because they're billing by the hour probably because just so you know, water was never part of the original agreement. I know that. So that's why you're seeing different bills than the original amounts because

so but the water portion of their prior bills was $5,000, you know, now it's 1,500 on here and you know the bulk of the the work that they were hired to do, you know, has been bumped up. Um kind of like uh Municipal Solutions and Sunshine and what have you, you know, they need some sort of agreement in place in order to continue on. you know, if we waffle on it and they're not pleased with all the, you know, extra work that they didn't anticipate they had to do, then they'll potentially move on. Mhm. You know, that if we don't feel that this number I demonstrates the value that they're bringing to the town. And

I would also like to I would also like to talk to her about the breakout there like the 8,500 I'm thinking that they she's spending more time in water, but maybe not. I don't know. So, I think and that's my question. I mean, this, you know, this number was 5,200 and change uh on the on the bill last month. So, why what what happened there to maybe she's figuring do they foresee that solutions they're going to do work that's going to come off her? I think a lot she's figured out what she's doing in terms of allocating the the different water rates and

that was a lot of work and I think that she's feeling that she doesn't have to spend as much time on it at this point. Again, I think you got enough questions. I don't think they're going to go any place between now and Tuesday. Is my own feeling? Yep. They're not. I and and quite frankly, we're not going to go looking for somebody else. But I think it's fair questions from the board. I think it's fair that that with Margaret here on Tuesday that we ask those questions and that, you know, everybody's comfortable and the public is comfortable with the fact we've done our due diligence. [snorts] I I'm just thinking here that once once municipal solutions get rolling on their part of the project, this amount here, 1500 might win down might actually increase at first.

Well, it depends how much they get, right? It's going to be going one way or the other. Depends on the grant too. to the beginning, right? Well, that's right. I mean, again, again, that 1,500 comes out of the water accounts and we've got a lot, not that I'm looking to spend it, right? But we've got a lot of money in water to fix the problem.

And instead of taking it out of the general budget, we make sure that any work that's that is being done on water gets charged to water. Um I would hope that you know again the grant and all the work that's coming out for municipal solutions will come out the water budget also. Um and that's the [snorts] way we set up the budget anyways to put some money in each district for legal engineering and for work of this nature. So So let's wait till Tuesday on this. We're here. Okay. Ask Margaret questions.

Yep. Um, okay. I'll bring up the date on a couple of things. I know we'll get to to to uh the list here. I did forward an email at the end of the day here. Um, we really just started up with the HR uh folks at EBC. um had some personnel issues that I've had to work with them on. Uh they've been very responsive. Um had my first joint meeting call with them. They're proposing I think I followed the email. They're going to they have a a template they use for the employee handbook and then they'll take specific unique things that Shelby has in it in include those in that and they'll make sure that it meets state requirements and all the other stuff that they make sure that we're following the rules in terms of the handbook. Um if you have anything at this point drop them off in writing to me. I'll make sure they get them to include them. We certainly once we get the draft, we'll have an opportunity to go through the draft and make any changes. So, it's not a thing they're going to shove it down our throat. They're here to work with us. Um, but this way we can get it going and get it started and at least have a working document that we can we can uh function with that meets state requirements. So, that's where we are with that one. The audit pretty much done. They're done with court. Uh, they have the clerk to do yet. [snorts] I think they still have questions for Margaret. I kind of hope I'm off the hook, but we'll see. Um, they're doing a good job. I have to It's painful, but I think uh the report we'll

get from them um will be interesting. Way different. Way different. Are they by any chance offering examples of the things they're asking for? I mean that that's quite lengthly about what is your procedure for this and how do you handle this and how they sent that in and I did get stuff out and we tried to find procedures and we stacked them up and I was able to address some of their questions that we could find here. So yes, they sent documents to, you know, to Margaret to me. Um, you know, I'm just thinking in terms of, you know, there's something on there that, you know, I really don't even know what they're asking for here. Can you send me an example of There was so much examples. They were pretty straightforward of what they were looking

They'll say, "We want to we want a um procedure for your how you're doing how you handle your bank reconciliations. How do you handle your deposits? How do you handle your Are they looking for actual SOPs?" Like hand Oh, yes. Oh, yes. Which we have none of. Okay. And it's

that's what I'm saying. How we respond to those things verbal for right now and then and the idea that we're gradually putting this together. I mean, a lot of it explaining a lot of my time was was with the 2025 budget explaining why numbers had were in there, why we were over budget on some things, why this was there. I think there were a lot of questions surrounding all the money that was moved around for trucks. Certainly, they had I answered them the best I could. I've been very clear on on the situation that we were left with. Um, I think they were a little surprised, but I think that that overall they've asked fair questions. There's been no gotcha stuff. They're just looking for for information. I've provided what information I could give them and told them that anything else, you know, I just do the best I can to find them the answers. Same thing with Margaret. She's been very forthright with them. Um, so

they're not there to hang us. They're just they're there to basically show us where our weaknesses are, what where we need to fill in the gaps of things we're missing. And that's unfortunate that the prior auditors didn't delve into everything as much as this group is. But I think that also will show uh the taxpayers, you know, what we've been dealing with. And the answers I've given, I think, show them that our intent um that our intent is to fix these things. [cough and clears throat]

they've been, you know, they spent a lot of time asking questions about, you know, things that, you know, I've said this is, you know, we're working on, this is where we are on that and and, you know, I think that it'll show that we're we're spending time on it and trying to do what we can. They are in here hearing me on the phone and hearing us and they're working. So, I mean, it's I I think they understand what we're up against. So, um, I'm looking forward to that. We have a wrapup meeting, not a wrap-up, but a pretty much a review meeting March 24th, a phone call, speaker phone, or can we be here?

I don't know whether you guys can be here for that. And I don't why not, but it'll be during the day. March 24th. March 24th. I'll get once I once they send a meeting invite, I'll forward it to you. More than one person go comes though. There two of us. Yeah, that's right. Remote Zoom meeting. We As long as we could probably all tag in if it's during the day. Yeah. You have to open it to the public is what I'm saying. I don't know that if you just tap in to listen. No, we're not making any decisions. Well, I think with the supervisor, you know, being the [snorts] CFO of Yeah. You know, I think it's a gym thing. Yeah. and

because they will come in front of the board at the end and give a presentation to the board on everything they found and what their recommendations are and you know yeah so it's do certain state filings for us also I got them access to a couple of different accounts to the state so that they can actually do some filings for us that I didn't know existed had to be turned in. So they are going to do some other things for us to keep us uh compliant. I think what maybe you're they're going to end up doing is kind of giving Jim a heads up about what's coming. You know, what's the report going to look like? Yeah, there's no report in the 24th, but this is where we are. Is it open to the public? No, not yet. We're not sure. Nope.

No, I I think anything they present to the board. Yeah, they they're going to come uh at the end though. I mean, yes. So, the public's going to know everything. Yeah. All right. Um, Larry, you had sent a bunch of questions. I tried to answer some of them, provide some comments. Um, yeah, you know, and my, again, my intention wasn't to I didn't want to just write this stuff down and then, you know, sandbag it and spring it at the end of the meeting. And I appreciate,

you know, we were till 10:00. I just kind of wanted to get it out there because, you know, while I'm working during the day, I'm maybe, you know, whatever. All of a sudden, boom, something just pops into my head. I write it down and I think, geez, you know, we talked about that that we were going to visited at some point and then we just kind of there's a lot of things that that should get to. And I I I'll tell you made a couple calls. I some of these things really as a board I'm really hoping that people will take some up. Divvy them up. Yeah,

I think I don't want to get into a situation that we have witnessed in other boards that meet that they discuss things and at the end it's more we need more information. We need more information every week. If there's an element like cemetery rates, I would prefer it would be great if somebody would say I'll call around and get some of these things and bring it to the meeting. not unlike what you and Kevin did. Go through that and bring it in and then you bring something in here and say this is what we propose. I think cemetery rates are one of those things that need to be addressed. We know that was an issue in the last year or so, but we really need to see what other people are charging,

right? Um so does somebody hear Well, this came from Darlene's email basically, right? You know, and it sounded to me that, you know, she was either questioning the amount that she collected and you know, one person was charged this amount, another person that amount, you know, what is the amount and Well, there is an amount, but I think in one case there was some special circumstances, something was going on that that caused it to be a little bit more. But I think that we really need to we do need to address

we need to address this. It it got brought up. It was raised. It never got approved by the board, but the rates [laughter] went on the website. I think that that we need to f we need to to to make sure that that we know what other areas are charging. We need hard numbers really, get some hard numbers and come to the board with them and say this is what the other ones are doing and then we need to say board vote on it. We set the rates and this is what it is. And you know, I put that one to bed also. So, is there somebody here that would like to take that to make the calls? I'll do the first two.

All right. I'll give you this because I reached out to Barry. There's the guy to contact and I will send you the information because I reached out to Ridgewood. My thinking on the cemetery rights isn't a business. Cemeteries aren't a business for sure. But we don't want to theoretically price oursel out of the market of people using our cemeteries. What little bit we can get back Yeah. is going to be a bonus. Well, it's a it's a pretty costly operation, I can tell you. Well,

watch out here. The one day I've learned that the vaults aren't where you think they are. So, when they go to dig one, it's not necessarily where it's supposed to be. There's [snorts] a lot of work around to make sure they don't damage anything adjacent when they don't know that the records are not always real good.

Sometimes they have to dig in weather where they have to worry about mud and collapse, but that's what the funeral home has has arranged for. So, I think that we just need to look at what what are the what are the other cemeteries charging. It is a money-making proposition and they're a little unfair, but I think also what we're looking for is to make sure that the we're covering the cost of that burial, right? the maintenance is come coming in through the budget but yeah but when you and that's what Rididgeway told me today like you know they're not charging we have to re look at their rates because you know the cost is not covering

just the actual cost of the actual cost to so let's if you want to take that on just come back to us you know when you get some rates from different cemeteries and see I'll try to do it on cemeteries that are kind of physically the same size as ours. No, because you're just you're looking at really more John. Well, that my opinion, you're looking really more at if they have to come in and dig Yeah. If I die tomorrow and they have to come in and dig a grave for me, what's the cost of that? Yeah. No matter what size it is. Yeah. It doesn't matter the size of the cemetery, right? Because the the labor that you're sending out, you know, somebody to go over and dig the grave and, you know, whatever, fill it back in or whatever has to And then then there has to be a cost to the plot itself. I think though that that

what I'm getting at is the cost of the plots. Why would why would the size of the cemetery make a difference in the cost of the plot? Why? That's a good question. Why would it Well, I think those are questions you ask. Come back, do some research on it and and find out what we've got. Okay. And I think that it's it's it would be good that cemeteries are in regions similar to to ours necessarily size of the cemetery. They're rural towns, you know, villages our size. I don't think we want to compare our rates to something like Buffalo's Right. Right. Right. Or even or even Mount Elbian. Yeah. Where [clears throat] that's what I'm getting at. It's something

something. Yeah. There's enough of them around I think you can find between Barry Albian, you know, besides Mount Albian and the rest that you know. Okay. I'm just just out of my own curiosity. I'm missing something about Mount Albian. Well, just you can check and see what they are. I guess I'm just right. It's this phys just a physically big cemetery. Maybe their operating costs are less or maybe they're a lot more. I'm just saying I think it wouldn't hurt, but I I think we just stay out of the we stay out of the city. Linenville has Linenville has um several know. Yeah, especially right I'm sure the town all got their you know rates posted. I couldn't find them. Oh no.

I looked on Barry. I couldn't find it and I looked on Ridgeway and couldn't find it. I had to call Reed Marco. He lives I know. It's not on our website either. Good. All right. It should be. Do we know? You're gonna come back with some good information. I know we got a uh he gave us piece of paper when he increased them last year, but they're supposed to be on the website, weren't they for people? Oh, maybe I don't know. Maybe they are and it tucked away. Are they? I think so. I got They were at least. I don't think we removed any because remember the water rates weren't listed. So, you know, there's things still a lot to do.

Just a quick question on the cemeteries like Mil. Do we know is there like like uh you know an old triple nickel back ho that just stays there that they No, they aruck and trailer and the mini excavator and tow it over there and dig. Great. Well, the the town sometimes sometimes [clears throat] they use our hill. Yeah. Sometimes we do it, sometimes it's our hill. It depends, I guess. I don't know why. I mean, it just depends on what's going on, I guess. Yeah. Yeah. So, and then how's that how's that arrangement? We just get a bill from our hill. Yeah, that's what I'm saying. So, we have to really look at what is the cost to to dig a grave.

We got bills from our hill. We need to make sure that that's being recovered. 300. He gets 300. And then uh you got to figure too is when the I don't know if the MEOs do or not, they dig by hand for uh you know just ashes and they'll dig it by hand. So glad I don't. That's a good question. I don't know, right? Another question what they what's going to cost for something like that. So most of the time turn out to be an interesting return on and then you're going to work. Okay. So that cemetery you're going to come back with something you're going to talk to Dan about the uh the grass grass and weeds thing. Okay. See where

Yeah. I didn't know if it was was it brushing grass or brushing weeds or weeds and gr Yep. has to do, you know, you're not mowing your lawn or you're letting your Well, then the big problem comes around in May. They got no what is it? No mowing May or something like that they got now. Oh, yeah. Yeah. There's a thing like that where it's and that's crazy. Well, for what? Something else for you to bring back to us. Oh, wow.

The assessment schedule. Um, [clears throat] as Linda had some information on this, uh, but I I can tell you as board members, you're always welcome to call Julie. Anybody as the public is, period. So, don't hesitate if you have questions. I can't I can certainly tell you I don't have all the information or the expertise. Feel free. Um, we're not restricted from talking. We just don't have any control over it. Um, it's the the assessment, the process, and schedule is all in that office and really not up to us. So, feel free to give her a ring. Uh, the ad valerum charges. Okay, you saw my response. I think we owe it. I've included that report the uh town or the village had uh done. Um, understand that that's a yearly charge. Now, I think we owe the amount that's on there. I would say that the valerum charge need charge needs to be recalculated for the next one because we don't have the same number of connections that we used to have. And that charge, if you look at the calculations that the group did, was based on on how many connections you had. So Ridgeway versus Madina versus Shelby with our attachments to the Royaltton water that number will have changed since then. I think that personally I think we pay the amount that's in that they're asking for now. I can get an update on that and then I think the next one we have to ask them to

Has the town ever paid to village this area? that I know of. No. This has been a hot topic of conversation. Is this a culmination of 10 years worth of No, that's a yearly charge. Annual annual charge. They're getting charged. It's my understanding they're getting charged from Niagara County Water District because they don't pay um like any upcharge or operation

an operation charge. So at the end of the year, Niagara County Water District charges the village for the amount of water purchased based on and and based on it has something to do with the quantity they use and the um number of connections I think

um assessed values right of the homes. So the village is paying that but when you look at it the village is buying ext you know whatever you know 10 million 20 million extra gallons that are going to the town of Shelby and another whatever to the town of Ridgeway. So it's they're just trying to pass along the piece of the that they're being charged for the total water that they're not using a percent, you know, whatever they said 18% of that they're not even using in the village. It's going outside.

Well, from what I understand, we had asked Kathy to look into this. Are we we we paying her to do that? Has she come up? Not as I think we had the when we presented her when the the I think her first pass on it was that you know she wasn't sure we should pay it but I think it's very clear with the information we've passed on since then it's in it's a contractual obligation uh that was made between Shelby and and Madina that we you know that we would participate in paying our portion of the adorum to me is very clear. Okay. Say we say we uh figure what um

it'll come down because it'll come down because we're getting what about royalty? We don't they won't charge us for action. I don't see anything in it and I don't know how they get away with selling us water without having that. Yeah. I don't know. That's what I was thinking. Here's what I don't understand and and and I don't even know who to talk to about it in talking to some of the people that and maybe somebody who's listening can clear this up.

They'll say it on Facebook tomorrow. I'm sure that there was Madina was one of the original purchases or one of the groups to access Niagara water system water and they should there was an opportunity to be one of like the founding members or membership or something which may have and I don't know enough about it but I do know that they decided to do that. Now, is that something that Royaltton did way back and therefore they don't have the same kind of responsibilities or costs? I don't know. Um, but it seems to me that that, you know, um, that's something we're going to have to find out.

Well, I don't know if you can find anybody alive yet that can tell you anything. I think that, you know, Yeah, but they got to have record over there someplace in county. Yeah. Yeah. But what was the history? Why Madina, you know, is paying an adval is is Royaltton. The contract we have though, Larry, with Royaltton mentions nothing about any additional charges. There's not a word in there. So, um, yeah, it's a pretty simple contract actually.

Very simple contract. So [clears throat] I think this is another element that that when we start talking about what we're doing with municipal solutions becomes another element of that discussion with them to research you know the advalorum and I think that the advorum costs then are something if we look at at alternatives in the future what if it cost you 1.4 four million to to to pump up and get the fireflow pressures up on on on the escarment. The tank and tank and pumps. Yeah.

Tank and pump. So, at what point's the return on the investment? I think there's a lot of things that look at, but that's down the road. I think, you know, currently we have the adorum. [snorts] They're after it. You asked about it in the email and I think that again my view we owe it. I think it's up to the board to decide whether we do pay it and then renegotiate any additional adorum based on the number of water connections as stated in the study. Well, my concern is setting a precedent, you know, because I think it's no secret that Ridgeway is not going to pay it. Rididgeway doesn't get the water from the village though that we get. They get their water from Elbby and her royalty.

They've got an ad valerum bill uh from the village. Yeah, they refused to pay it. Would it be prudent, you know, that this much time has gone by already? I don't know if they've had executive sessions, if they've talked with the lawyer, they're going to start charging us 10% interest, you know. Well, they did send us an adum bill. I could I know I have it in some short the end of the day here. what time I had. I I know they they had talked about adding a late charge to it and I to I talked them out of it at this point that we were researching this to give us some more time. It's something I can see them coming. I mean, here's the here's the difference too though that

our relationship with the village in terms of water is more complicated than Ridgeways is. Ridgeway is very busy on cutting off all their connection to Madina Water other than those residents that live in the village that have no choice about who they get their water from. Uh they're already looking at cutting out some other sections and Frank Brian Napoli mentioned that they'll work against some stuff out looking at that would that we may be able to join with them to to change some of our West Avenue extension stuff or maybe you know some other areas. Just briefly I don't know anything more about it than that.

Well [clears throat] should this fall under the umbrella of municipal solutions to I first we can throw it at him. I mean, you know, we've been going this long not paying it. You you brought it up in the email. I thought I'd bring it up tonight. So, well, again, only because it was one of the things that it was just kind of glaring and and kind of out there. Uh I have been attending the village meetings, workshops. um haven't had an opportunity to really interject anything because you know they've got quite the ball of mess over there that they're dealing with. Yep.

Um but also to determine if that was something that was going to be on their agenda or brought up. It's brought up occasionally. I mean almost as soon [snorts] as I sat on the seat the cat sat here, you know, it it comes up on occasion. It is a sore point with the village. our relationship with them as I was going on is is more complicated by far than Ridgeways. Um, a lot of that centers around the tank that sits up there out there that we own the water. They own the tank and they're paying a $1.5 million bond payment and they don't they don't even get water out of it. What's that? And they get very many water.

It's only an emergency. Emergency, you know. Well, again, and unfortunately, this is this is a problem that was inherited by the board. Um, and you can't help but feel it's got a just a bite of retaliation for how that whole moving away from the village. Absolutely not. No, this is this is going on for a while. They have been after the adorum for 10 years. Yeah. They have sent bills here and and been after the boards. So again, is this 29 whatever thousand an annual fee? Is it a culmination of you know they've been fighting for this fee? No, but I can tell you so they gave up.

We never I've never seen an adalorum bill from the village. No. So those bills were being kept from the other board members or we could have discussed this. We never I never saw previous time. I don't know. Did you see them in your time here? How about way back when you're uh before I got out? I mean, you didn't see nothing or No. don't recollect anything. I do know that they've been after the No, I'm just saying that so they're not making it that those this discussion should have happened a long time ago. Um you may have come to the water department. I mean this

well the earlier contracts actually there's a series of water contracts and there's one that mentions the the sharing of the ethyl charge and it's signed by Shelby. You know what more do you do than that? And so yeah, um I think though there's worth some discussion. I think we can add it to the municipal solutions discussion. throw this at them and see what they got or you know if you want to table it. I if you would it be wise to have them maybe uh look into Niger County Royaltton and Niger County waters or one of us you know see what kind of u that there's going to be any kind of a charge for that you know

from Ryton. Yeah. Yeah. But I mean the contract doesn't have nothing in it. Well, [clears throat] I I think part of that, you know, securing their services would be to review all the current I'm sure it will be. Yeah. Connections, bill cycles,000 rates, all that stuff. That's why I said originally when we started talking about the municipal solutions, how do you attach a dollar amount to it? I think there's more to it than, you know, and as long as we can get them information. But I think as they go through, this is going to be one of those things where this question leads to this question leads to this question. Do you have this? It's already happening right here. Yeah. You know, well, and the other missing piece is uh we don't know where Kathy stands on this.

She hemmed and haw on it. I haven't talked to her recently. She'll be here Tuesday. If you want to bring it up to with her, that's that's fine and see where she is. I think it's very my again and I said in here I personally believe that we owe this because I see in the contract it mentions the and the town has signed a contract with them that says that we share the adorum. So, I'm I'm thinking maybe on uh Royaltton. Royaltton may be treating it as like they're selling their water to a big industry.

You know, not another town per se. They may be saying we're selling it to this calling it industry. So, there is no adel on it. Yeah. Well, if they're original members, I mean, they're probably maybe they don't have See, and that's what I know. That's that's that's a deep research project that goes back to you know when was the original water line put in 70s mid early 70s [clears throat] the first water line from Madina to to yeah from Madina to Shelby center yeah district one in my but Madina I don't know when they switched to Niagara from whatever sources they had that even goes back even further who could you find that could tell you about

I could find somebody because they used to get the water out I uh and Kepler's over there. They had a there's a great big reservoir up on the hill. There anybody still alive that remembers all those? Uh it could be. I don't know. I can find out. I know. I talked to Phil Kepler. He might know some about Yeah. Oh, backless vons. Yeah. Back of less is a huge tank. Yeah. He's open tank right on the hill. Or or Dave Schubel. Yeah, he would know. Okay. Who wants to take that on to do some research? I can do that. All right. I like this. [laughter] Yeah. Oh, yeah. You would know.

Oh, yeah. 99. I think he had a birthday. He's 99 now. He'll be 100 August. August something. August. Yeah. Yeah. Do some research. Okay. Yeah. Yeah. Okay. He's got his It's right right behind Jenna Stone. And it's August. Uh insurance renewal. I will call him tomorrow. So, so um so you know where we are.

Yeah, just so we know where we are. I did speak with the gentleman from Li. He's sent it out to a few places. Um only one company came back and was willing to quote it. Um the problem is he gave me a stack of applications that you had to go through and fill out all over again. So, I have not had a chance to get back to him, but um I will touch base with him tomorrow and have an update on Tuesday. What I guess I really want to know from him is before I spend 3 hours or four hours putting all this together, is there a chance this place is going to come in cheaper than Nimmer? Because I don't really want to.

But here's here's the thing we're up against. I got two emails from Kathleen today. We have to do this if we're going to renew because it's an April renewal. April. I've got a huge pile of papers there that have to be filled out. Yep. Get back to them so they can get a final quote to it. So, the other thing is I'll just check with him too about commissions on it. Like maybe there's some wiggle room with a commission because this is going to take me probably a day to to fill out the So, I I will have So, I wasn't aware. I mean, we got we went through the presentation board and we got the handouts and and all those things. I felt at that point in time it was a done deal. I wasn't aware that we were still shopping.

Linda at the time brought up that she wanted to approach Loi and she did and it's just, you know, we said to get a separate quote. I I and then they just came back and it and it's been a couple weeks and that's you know I just this is just a tough time for me well losing the year but yeah that's kind of my point you know if it's well is it just doing due diligence to make sure that we're not being you know overly charged or we comfort that you know they wouldn't do that for the sake of doing it or you know it's more to just kind of keep everybody in check and make sure that you know we are getting the best rate.

Okay. It just seems, you know, undo un, you know, additional stress and work. Well, that's what that's what I want to find out from if and I'm happy to do it if he really believes that there. But if we're going to save ourselves $200, Yeah. I'm not going to spend, you know, I think six hours to fill out stuff that I think it's part of our due diligence and I don't have a problem checking. So, I think that but I think our timeline is very short. I will. Yeah, I'll talk to him and have an update. All right. Okay, Larry, I didn't quite understand.

Um, yeah, and I didn't get a chance to reply there. I was busy at work. Basically, what I'm what I'm getting at here is when I reached out to Sourcewell, uh, I looked up Town of Shelby again to, you know, to get our Source Well, you know, 13539 or whatever it is. And uh I did fill out their online form and I registered myself, okay, as a source contact,

okay, as a councilman for the town and uh within moments thereafter, I got I heard back from this Heidi Limpert who is, you know, a representative that that works for Sourcewell and, you know, connects you with contractors based on your needs and that kind of thing. And then I began to have more discussions as I was trying to reach out uh using our uh AV quote that Kevin and I uh put together to attempt, you know, to determine who should I talk to about this, you know, who's a good firm. And uh she replied back right away with three different uh possibilities, uh which I reached out to. Unfortunately, didn't get a lot of play off of that. and I let her know that, you know, that these people aren't as responsive as I would appreciate they would be. In the meantime, I did ask her, are there any other contacts listed with the town of Shelby uh with Sourcewell? And she looked in the file and she says, "So far all I have is Lawrence Water Senior Councilman." Okay. So my point being, we should probably list other entities uh as contacts and their position, notably uh highway superintendent, uh clerk, uh supervisor. And what that does is it just it's not like you're going to be bombarded with things, but when you go to reach out like, you know,

we need uh a new copier, we need toner, we need, you know, toilet paper, whatever it is, um they immediately, you know, recognize you as somebody that, you know, they can talk to has Yeah. valid. That's good. Send it to me. Reason for calling them. And then what I did also do today is I I reached back out to her and I asked her if there was any possibility there was um a history of purchases off of Sorwell through the town of Shelby. Uh she was traveling on the road. She deferred it to this Bobby

uh DeWolf or what have you and uh there there is data in the system going back to uh 2015 um and they broke it out by construction equipment, grounds and egg and then others. So, I'll forward this to you guys.

Um, you know, it does show, you know, some activity back in 15 and then it drops right off. And then most recently, which I would say is probably trucks because, you know, those people had to be source well compliant when we're selling, you know, that type of equipment. So, that's not as that's not due to the direct result of somebody with the town reaching out to them. it was, you know, working with a vendor that is bound right by the, you know, the laws of source. Well, so that email and get us signed up.

There's a lot of good a lot of good information there and I was really quite pleased with how responsive these people are. She even took the time to just reach out out of the blue to make sure that I was getting the information that I needed, you know, and I let her know, well, these couple I'm not too happy with these two firms. she forwarded it on to the the East Regional uh contacts and uh it was immediate. Uh they got right a hold of me and apologized and and sent me quotes. So, it's a good process, very valuable to the town. I think going forward we could certainly uh benefit from

um sending more needs um their way and just letting these people, you know, bid for our business, save some money. So that's what that was.

Okay. Mobile phone is in process so as we can get a quote from them. I'm going to have to spend some time because I wouldn't talk to her. Um I sent you the CHPC contract. It's a three-year contract. Certainly it wouldn't hurt uh Larry if you wanted to reach out. I know you have somebody in mind. you want to get another quote that we can have in our pocket at least. Um, you know, so [snorts] when the time comes to look at that closer at the end of that agreement, uh, we have something someplace to go and have an idea to look.

Well, I didn't have time to unfortunately I I seen you sent me the contract. I do appreciate that. I know I've asked for it. Um, but I didn't actually have time to open it uh before I left. And my main concern is, you know, when Kevin and I were going through the building and and we went into that server room and everybody's, you know, they always chuckling, oh, you're going in there. It's uh, you know, part of that agreement is, you know, physical maintenance of this equipment. I mean, you know, number one, it's too hot in that room. Number two, there's probably five years worth of dust accumulation, and I can't imagine. Mhm. Um, you know, we just got those things need to be

I did have them come in here just recently go through all of the old computers, everything that was in there that could go. Uh, they removed the hard drives. And how recent was that? Um, after Kevin and I were here. Yeah, because obviously there's a lot of So, there's cleanup that has to happen now that we've got the shelves cleared off and and we still have one big piece of equipment has nothing to do with CHPC. is that letter folder that's going to have to find its way out of here. [laughter]

So, um, just for your own benefit, I don't understand all what they that whole it thing very well, but I know the village just got a quote from them. Um, and I believe it was,00 a month [snorts] and I think ours is 17. So, I think I could be wrong, but I'm pretty sure it was it's a three-year agreement. So, we're we're signed up for another couple years. I think now is the time though. You mentioned going to somebody in Betavia. Go do it. Yeah. Please bring it. Yeah. I mean, there's some dated equipment there. I mean, there's some stuff that, you know, you would buy from Walmart for your your house. Um has no business being in there.

And again, the mechanics the, you know, the actual mechanicals uh in there is, you know, [clears throat] it's a ticking time bomb. I mean, that thing is just going to it's going to blow up. So whatever you can find out, you know, we've got an agreement in place. I can tell you that so far they've been responsive when I needed them. The systems seem to be working. We haven't had anything, but that doesn't mean that it's okay. So anything that you want to do? Well, I think you know they're uh you know, I don't want to lean on the fact that they're local is is you know, we should be using them. Um just like single source or any of the restaurant. I mean, we got to keep these people honest. They're not getting our money. Yeah, absolutely.

I agree. Well, I think if it comes down to it, we come up with some new uh new information, new I don't say plan of attack, but just say, "Hey, we've got these people are doing I've got an outfit I want to have come in here and look stuff over." You're more than welcome. That's okay. Your name just went on that one, buddy. [laughter] [clears throat] Okay. All about that, I'll tell you. All right. You got the answer on the spectrum thing and and you would um you know, as we move forward on that,

uh the other thing I I really didn't have time to look at um [snorts] your AMTMA funds. Again, is that something that we anticipated? Was this allocated in the budget? Is it a budget line? Is it a What's TMA? That's the temporary municipal assistance and then the assist assistance to municipalities from the state. I don't remember if she did. I don't either. Can't answer that when I got some time. I meant to bring my budget with me. I forgot it. So, I mean that's, you know, there's some money coming in. So, I just want to make sure we don't

miss out on it. And then at the same time, you know, where does it go? And then the the last question on the floor, I I didn't get a chance to ask anybody here. I'm I'm trying to get a meeting scheduled with Dale for us. Yeah. Uh and I asked him to please put it on his calendar every Monday prior to the prior so that we can sit down. But I will ask that. You're right though. This is something CJ should definitely go. Yep. Between one of the two of them. Yeah. And again, and again, just to reason I put the phone number, you guys are all board members. You folks are guys, all of us.

You could certainly have certainly have the ability to call Royaltton to ask anything. You're you're official members of the board and you're authorized to do any kind of asking anything you want. I can tell you anytime I've called Royaltton, uh the clerk there extremely helpful. Um, so if she can't answer, she'll get it from the water clerk. Their water clerk is part-time and doesn't have set hours either. We need to look at that. This I know we won't get it there, but I'm just telling you. So, this fluoride seems like I can remember something on the news about this. Well, a lot of places been after trying to get it removed from removed or or put back in. This was putting it back in.

It's both. Some people want the tennis. I can't remember if it was Buffalo water. That's exactly what what what you're saying is what I recall something about after so many years Yeah. They're now beginning to, you know, to put it back in there. And you know, it's my belief that it shouldn't be in there and that's why I brought it up. No, it shouldn't. Yeah. No. Who's I I don't I wouldn't drink pl water anyway. I mean, what do you get bottled water? [laughter] Well, and well, I got well water, but I mean the fluoride, one of the fluoride, one of the grandkids when she was little, yeah, ate a good portion of a tube of toothpaste and she got sick from the fluoride.

Yeah, that's true. Water comes from they open a tap somewhere. That's pure That's pure spring water. Yeah. [laughter] Okay. [clears throat] I only want my well's probably better than that. I got good well cases of water. I got [laughter] I got a couple hundred cows drinking out the well. So they they keep it fresh. I think part of it we just got the all test results back from from uh Erie on the water that sent out I think the last invoice file was test results from uh Erie

on the water and we had to pay. Well, I just I think about that process, you know, and unfortunately geographically, you know, based on where you're at, you're at the mercy of who's ever at the source, right? So, you know, who decides that for the rest of the masses, you know? Well, you're getting pretty deep now on this one. I don't know the answer. You know, it's uh it's a concern to me. Yeah. People want to know my children, my grandchildren. There's a phone number. Call them and ask them. Ask Madina, too. I don't know who's putting what and where. Oh,

I mean I I I have a whole house Culligan system. So, I mean, I'm not really get myself a reverse osmosis. I didn't have to worry about it. That's what I have. Yeah. It's got all three filters. Yeah. That's what I got. Yeah. Out of my well. Yeah. Had it for 20 30 years. All right. It's the only water I'll drink. You don't have There's nothing [clears throat] in it. [laughter] Tell you when a telegram runs out of salt, you know. Oh, yeah. You ain't kidding there. All right. Anything else before we call this? Um, just one question before my um meeting. Did you ever get your foil request with the readings?

Okay. Well, we need to address that on Monday. Monday. Yeah. Pretty good answer. Yeah. Well, how how long ago was the foil request put in? Three months ago. Three months, wasn't it? He got it, but it was all blacked out. I know. I never got a copy of it, but he brought it up at the meeting. I know. And neither did John Massi ever get a copy. You said you were gonna give it to him. No, I did. No, I gave he You gave it to Kathy. Did you give it to Kathy? Yes. Because you said in the meeting that John and I had copies. I never saw it. Kathy Kathy and she said that it shouldn't. I'm sorry. So, you know, that's okay. Just so we understand that we didn't ignore it. I might have it electronically. I'll send it. Anything else before we go home for the evening?

No, we're going to have an executive session at the beginning. And that's correct. Try to well get an agenda out, but let you know about the vouchers as soon as actually Dian's office come in because she's going to take tomorrow off again trying to diligently stay under have a life of your own, please. [laughter] But she's diligently trying to she actually monitors the time and trying desperately to stay under the 20 hours and to have a wife. So

we we will let you know as soon as we can get those. She's offered to come in in the morning to to match those. Uh so hopefully we'll get those early enough that we can get them. We'll let you know that they're available for the weekend. All right. And uh I think you'll find that we've been much more diligent in getting receipts rather than statements [snorts] and anything else. So they should be pretty complete this time. There shouldn't be any too far out of scope or that we're missing information there. So um we'll let you know. The only thing I have, the only other thing I have, and you'll probably think I'm crazy, uh, is I I think it would be good to move the meetings back to six six o'clock. [laughter]

I thought you just saying, oh my [laughter] god, it's open for consideration, you know. I I feel like, you know, you all agreed for me, you know. Oh, yeah. Oh, you shouldn't feel the way. It was true. I don't [laughter] want to see what happens. But at the same time, I think uh you know, coming into better weather, it's going to be light out longer. You know, they're going to want to get home. Want to get home and tend to the garden and do we do we need to have a resolution on that? No, let's just move it to people are going to be kind of [laughter] Well, and the other reason I bring the other reason I say it now because we're talking executive session on Tuesday. So, is it

Oh, yeah. legal that you know we came in at 6 and had our executive session and and then everybody know the meeting 6:30 as far as I Yeah. But the public No, we can just say it's a 6:00 meeting that is going to immediately is going to have an executive session right away and then we can announce at the meeting that going forward we're going to be 6:00. It'll work just fine. We'll set it up for six executive session. Okay. Board to start afterwards 6:30 meeting. We going to help because I think the executive session is probably going to take a little bit more. Yeah. More than a five minute discussion here. Yeah. I don't want to be rushed. No, no. So, let's let's set it up for six

meeting and then we can announce that the meetings from now on are going to be at 6:00. [laughter] You can put it on me. That's fine. Nope. Oh, that's good. I like that though. I was going I was trying to figure out what he was going to say since you're going to think I'm crazy and I'm going, "Oh god, he wants to move the meetings to 7:30." That's what I thought he was going to say. Oh, dear God. No. Can I have a clos [clears throat] second? All in favor? Yes. I I Okay. Okay.