Planning Commission - Regular Meeting

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e e e now I call this meeting of the seaside Planning Commission to order please stand for the Pledge of

Allegiance Al to the flag States Republic for stands all righty this is the time in place duly advertised for the seaside Planning Commission to hold its monthly meeting oh I will do that agenda items can be uh initiated by the general public and any legal property owner Seaside city council Seaside City staff and the seaside Planning Commission something I forgot to ask Jordan would you please take roll call yes Madam chair commissioner Don Johnson he's here commissioner Brandon craft president commissioner Garin stommer uh chair Robin Montero here Vice chair Kathy kesich commissioner Roger Mitchell here and commissioner Chris Rose present thank you does anyone pres present feel the commission lacks the authority to hear any item on the agenda no okay are there any Corrections deletions or additions to the Min uh draft minutes of March 4th 2025 I do actually have some do you want me to okay um when let's see at the bottom of all the comments uh chair Montero asked about the price of Access along Avenue a It should read chair Montero asked about the uh the the cost not the price the cost when performing the original due diligence for the project and um also if the owners had it says if the owners had had requested a trade of property with a neighboring company and I had asked if they had had conversations with their

neighbors regarding possibly trading properties okay any other directions notations okay we shall move on thank you it is standard proed proced for the members of the commission to visit the sites to be dealt with at these meetings do any of the Commissioners wish to declare next parte contact contact or conflict of interest hearing none the following public hearing requirements apply to the agend uh items on our agenda the applicable criteria for the hearing items are listed in the staff reports prepared for this hearing testimony and evidence shall be directed toward the applicable criteria listed in your staff reports or other criteria in the plan or land use regulation which you believe applies to the decision failure to raise an issue accompanied by statements or evidence sufficient to afford the decision maker and the parties an opportunity to respond to that issue precludes appeal to the land use board of appeals on that issue the applicant will testify first followed by any others in favor of the request then any in opposition will testify and then the applicant will be given time for rebuttal for Testimony we will hear from in-person attendees followed by electronic attendees when the time comes to hear from the members of the public attending electronically there's a feature in the attendee view that allows you to electronically raise your hand by clicking on the control panel at the bottom of your screen phone attendees can raise their hand by pressing star n you will then be placed in a queue and when your time comes to speak you will be unmuted and can address the commission our moderator of the uh comment oh our moderator of the comments Administrative Assistant Jordan sprig will monitor this area and let us know when citizens that have virtually raised their hand are ready to make comments via Zoom or by phone background noise

must be kept to a minimum while testifying or your testimony time will be cut short prior to testifying please State your full name and your address for the record and please limit your comments to 3 minutes okay public hearing it it I'm sorry oh she is hi Kathy so uh the first public hearing item on the agenda is it is 769-257-0954 um this first project is a Highway overlay Zone review for a affordable housing uh project that will be going in on North Holiday Drive um the project is north of the uh North 40 uh ball fields um this has been something in the works for a couple of years now the land was originally given to the city from classup County with a specific restriction that it is used for affordable housing this particular project will be um developing 69 units um one two-bedroom three-bedroom um and they will all be every unit will be deed restricted to a 60% Ami affordability uh the city um has partnered with related Northwest for this um and they will be the developer and eventually the uh manager of these um these units as you can see it's in an indust zoned area of Seaside um some recently passed state laws are uh in play for this to be able to use this for affordable housing uh specifically

centab Bill 8 and C Bill 1537 um you can see on the right picture where the old track is from the seaside High School the area outlined in blue is what we're looking at the axis will be off of a North Holiday Drive with an emergency vehicle Ingress egress off of H of uh Highway 101 uh this is the concept uh for the Pacifica as what it's being uh named and um again we're looking at three story buildings um there'll be some amenities including a tot lot and I'm not going to go too into detail I'll leave that up for um our our folks from related to to give more information on uh again this is specifically just a highway overlay Zone review the review criteria is uh in the staff report along with proposed findings um I'm noticing as I was going through this there was a memo from a traffic engineer regarding traffic studies that did make it into the packet I will be emailing it to you guys right now so you guys will be able to see um the Traffic Engineers analysis shows that according to our ordinances a traffic study was not required for this specific project um again we're specifically focusing on the highway overlay Zone this isn't a matter of whether or not this particular project can be built at this location um I've drafted um findings for the overlay Zone uh criteria for the commission to review and adopt um as well as uh conditions uh specifically uh within their development plans we'll need a detailed lighting plan um they have not provided a they've provided a landscape plan but they have not provided a landscape timeline which is is part of the review criteria um I've set the timeline as prior to the issuance of certificate of occupancy for the buildings as we we don't want you

know of course the Landscaping to get destroyed by the construction but the commission can certainly discuss that and uh and extend that timeline or restrict it uh however the commission and the developer want to determine that uh additionally we believe there's an od. access in play um and they are restricting that to only use from emergency vehicles any access work have to be uh permitted through OD do um for the highway and uh bicycle parking will also need to be reviewed as part of the development plan when they do submit for their actual construction permits uh with that I'll turn it back over to you I can certainly answer any questions that you may have thank you oh I just want make the here real quick please Jo see Kathy can you hear us I can hear you now perfect um can I just ask that when you're referring to something it is a visual image that either you share it and let me know what it is that you're referring to or let me know what where it is in the packet that you're referring to it so that I know that I can follow along okay commissioner kesic the first uh visual we showed was the map that's in the packet showing the location of the property um the second visual that we've shown is just the conceptual drawing of the Pacifica and the one that's on the screen now is the actual site plan that shows the parking spaces and building layouts is that in the packet yes should be you know which page it's on the site plan uh we're going to try to share our screen right now let us know if you see it yes I do thank

you appreciate that okay forward all righty who here would like to uh speak on behalf of this application please come forward come on up come on in yeah and do you do you have somebody else with you sure come on and have a seat and introduce yourselves to us okay on okay hi I'm Steph Condor with related Northwest I'm joined by uh Daniela chansy we are um headquartered in Portland so we're an Oregon developer focusing on affordable housing with your address please oh yeah um 20 sorry 208 Southwest 1 Avenue Suite to 40 Portland Oregon 97204 and make sure you pull up your mic so we can hear you great thank you okay Carry On yeah so um what we're presenting today is um a project that we've been working on that we were competitively awarded um through the city of Seaside for this parcel and specifically what we're having you review today is the highway overlay um we're excited about this I'm I'm actually a native Seaside person graduated from Seaside High School 93 um so I'm very happy to come back very happy to come back this is um something that's um I feel very important for the city of Seaside uh and also along the coast um you know we see a lot of evidence of huge need uh for housing that is available for local residents um this particular project is going to serve uh area meeting income of 60% area um meeting income so what that

means for who uh income levels so for a single household that's um incomes up to 38,8 120 for a household of two that's 44340 for a household of three that's 49,8 160 and for a household of four that's 55,8 um we'll be uh offering Studios one bedrooms two bedrooms and three bedroom units uh related is a National Organization I opened an office for them about six and a half years ago um nationally related owns 55,000 units of affordable housing so very long-term active developer and I chose to open an office for them six and a half years ago because I wanted to be able to develop more across the balance of the state prior to that I was developing just in the city of Portland so for me this is a big opportunity to be able to bring our expertise our ability to Leverage State funding to help develop restricted rent and when we say restricted rent we're talking about long-term affordability 60 years of affordable ability at this these you know rent levels of 60% Ami and um you know we've had the pleasure of working so far with the city of the seaside it's been um actually a really good uh working relationship and we're interested to get feedback and um we are in for full funding application right now and we are hopeful to get to housing stability council at the state level next month which would mean that we would be getting awarded we're um trying to hit an October construction date this year to commence construction and I think

it's about a 16mon duration duration 17 month 16 17 month duration um we're planning to develop a a community building that will house the property management but also like Services um as well as a Tot Lot and um a little garden you know garden beds for the residents um there's also like a barbecue area with outdoor overhang we try to be really thoughtful with our design and keeping the parking kind of towards more of the you know to the north where you know it AB buts to that industrial site um and also really taking into you know mind of the Aesthetics and the setback requirements with um OD do in mind we are will be pursuing our access and RightWay permits through OD do so that's something that we're working with our civil um on and I think maybe that's good there yep yep and did you have anything you wanted to I also wanted to add that we received $500,000 Grant from Columbia Pacific uh Community Care Organization and car Oregon to help fund and pay for the uh precon of this project and you just sparked one other thing so um a couple other things we are so pursuing a solar Grant so we will be solar ready and so we are trying to get a grant to do a solar array we'll have four EV ready charging stations for electrical Vehicles the project itself um will be working to get like an earth Advantage which is kind of like similar to lead most people know lead but Earth Advantage is also another certification for sustainability and green practices all of our projects to date have hit Platinum so we are very like efficient um I think another thing to note about

this is you know we work really hard to make sure that the units are livable pantries linen closets things that sometimes you don't see in affordable housing units that are just our standard we just do it because we know that people are going to be living in these units and you need a place for your mop you need a place for your towels you know you need to be thoughtful around that um the building itself is all electric so no fossil fuel we're not bringing in gas lines um we're using um heat heat um hot water heat pumps so you know from a carbon perspective we try to reduce our use of fossil fuels and our carbon footprint and really be mindful of those types of things yep okay well I can appreciate all that knowledge thank you sounds Divine yeah um all righty is there anybody else who would like to has anything to say say in support of this project no uh do Jordan do we have anybody on okay all right well I will ask if there is anybody who is not in favor of this project good okay why don't you trade places here come on up and sorry about that come on up and introduce yourself all righty U my name is Linda is Martin and I live h on Indian way across the street from the proposed project do you have hand oh 624 Indian way okay thank you sorry I get used to microphone it's all right okay um and what's your name Catherine St Stephie I'm sorry I just want you to know Steph that nobody in the neighborhood wants these apartments please speak into the microphone because we I just wanted to let uh Steph know

she's from Seaside and so she totally knows that neighborhood that none of us neighbors want these apartments to be built we don't want them to be built in our backyard as would none of you I'm sure so so I just wanted to let Steph know because she said she went to seide high school that that's how the Neighbors in her old neighborhood feel uh the city just spent $2 million to buy back the Estuary parking lot because uh you realized how important it is to the town and its residents to be able to enjoy that beautiful spot so you must be able to understand that residents of village Terrace Indian way and and North holiday the Venice Park area we value that area as well and it's along the Estuary our taxes are higher because we get to be in such a great spot uh but your proposal to allow a large for Seaside apartment complex whose entrance and exit will be right across from our front doors on what is currently a quiet section of North holiday will destroy our peaceful world forever do I expect you to care yes I do do because I've been a good citizen of Seaside for over 40 years and I think you guys should have our backs and my neighbors my back and my neighbors a proposed three-story Clubhouse will be looking right into our homes I think we deserve better consideration than that the proposed lots are zoned industrial and our construction companies need more areas to store their indust industrial equipment so I think you should keep it zoned industrial and find a better spot for apartments one neighbor uh remembers the Old Village store on the corner and the little village where uh Jenny Michelle's

ghost still haunts I've heard there are Indian Graves in our neighborhood maybe you guys might want to check into that you have 30 [Music] seconds across the highway at the Dutch Brothers where that other apartment complex has seemingly been St installed the Dutch Brothers blocks the entrance and exit of that apartment complex during their busy time so I don't know uh how you would handle that kind of traffic on our small Street and uh the in the apartments are not affordable to a low-income person that makes $24,000 a year they're only supposed to spend about $600 a month for rent so can you wrap up I sure can see what I left off here um the people that live in the Venice Park neighborhood and the all the residents of 17th 16th 15th Avenues they're going to be receiving a lot of extra cars going down their street so they need to be notified as well of this proposed plan so I just want you to know that the neighbors they're not all here right now but we definitely are all against it okay thank you for your input thank you very much is there anybody else here who is opposed to this project no madame would you care to rebut oh I'm I beg your pardon what oh Jordan there's nobody there okay said that they're not able to no a or videos it's just Kathy cesic are you there are your are you hearing and seeing all this uh I did not hear anything that was just said from me or the um the person

opposing I heard the person opposing while she was at the microphone if there has been speaking since then I have not heard anything okay yeah okay okay we're still going so Madame would you like to come up and rebut you have to speak into the microphones to be heard online and I think that's what commissioner kesic was referring to John speak the microphone nice nice and close um what can I say you know I develop in a lot of different jurisdictions a lot of different towns and I understand concerns uh we're a long-term owner and operator I want to make sure that we're doing something good for the city of Seaside I I do care about what happens here my mom lives two blocks away on 16th and she does want to see affordable housing she you know lived here for gosh I don't know 30 or 40 years um longer than that actually uh and you know we've seen the changes that are happening in our in our in our community here and um I think a lot of towns that are heavily service oriented tourist Industries are feeling this all across the city of Bend North Bend and Washington were working it's the same story um a lot of rentals a lot of people getting pushed out and there's no place for people to live people that are your community members that are your mail carriers that are your teachers I spoke with um the seaside High School uh vice principal who I went to high school with which was kind of surreal moment but um he shared that they're having a hard time attracting um teachers because there's no housing for them teachers that would excellent um and I had a great educational experience I you know would like to make sure that we have housing

for for teachers we are looking to prioritize these residents of employees of the city of seide and the seaside school district for this housing I think that's one thing to note as well and that's it I understand the concerns we'll try very hard to be mindful and and make a development that is a creative to the neighborhood and beneficial to the community oh maintain your seating status yeah okay uh we are going to close the uh public comment portion and I will now turn this over to the commission Mr Johnson I'm going to defer right now defer okay Mr Mitchell hi hi so uh am I to understand that this this uh affordable housing restriction will go on for 60 years correct that's all thank you and and just as a note that is we use low-income housing tax credits and state funding and that rides with um a regulatory agreement that is recorded it's a covenant on the land long term yep Mr Rose uh no questions Miss dmer I have a question for Jeff I'm looking at uh the section 3.48 criteria for the uh Highway overlay number three it says that um that the development can be well integrated with the surrounding Transportation facilities or anticipated future developments and we all know that uh there is anticipated future development there the seaside high school and um getting out onto 101 to go north um puts you out on 12th which is currently inadequate and going out at uh the corner there by the bridge that's a traffic Hazard has there any discussion whatsoever about how this fits into the

future traffic flow with um additional development well unfortunately we don't have control over what OD Do's uh intersections um come out to be or are turned into in the future and we don't know the extent of what future development we're going to be seeing in Seaside um we know that this is a project that's on the table right now but the balance of the land that's available over there we don't know what that's going to turn into and our ordinance is written to where a certain additional number of trips generated tra uh triggers a traffic impact analysis uh we've seen those with uh certain projects like the change of occupancy of the the rec center um we've seen it with uh other larger scale developments the Traffic Engineers that worked on this specific project they've determined that the additional number of uh daily trips does not track uh trigger a traffic impact analysis that would address some of those potential future impacts um I will say that this is also this project was also sent to ODOT at the beginning of March and we did not hear any comments back from them okay thank you um another question for you Jeff I I thought I read this really carefully but I'm not seeing what happened to the um house on lot 6600 so um I'm GNA let lot 66 I'm let I'm gonna let uh staff go ahead and respond to that yeah so we are in a purchase sale agreement for the acquisition of that site to do um like a lot consolidation like assemblage to develop along with that we think that um it's beneficial to the entire property and we can get more units so and the layout is nice okay and uh I have some additional questions um are some of these uh units going to be ADA compliance um parking would be close to those Yeah the code requirement for

Ada units is 5% and we are delivering 8% so we're above code because we understand the needs are greater um I think yeah sorry I'm a little actually 2% sorry oh yeah um so yeah code is two affordable housing is five and we took it to eight because we understand the needs so that's seven units um four that are fully accessible two that are type A and one type B type B is the ones with the strobes and um and yeah so the parking you know we made sure to have the parking AB budding up all of the Ada are on the ground floor and so you can see the egress there so it kind of serpentines around the sites and there's only one place for garbage yeah correct those are all my questions for right now okay Mr craft me and my mic um a question for planning director Jeff um so can you do me a favor and Define for me what is the purview of our decisionmaking today it's specifically the review criteria in the highway overlay Zone um developing residential housing on Industrial land is typically prohibited uh the Oregon legislature recently passed C A bill 8 that went into effect that allows for the development of affordable housing so it's got to meet that criteria on land owned by a city or nonprofit um so it's meeting that criteria as well that is a non-land use decision so the the decision to develop housing affordable housing on this industrial land does not fall under the purview of the Planning Commission or the planning department for that matter it's used it is specifically uh pursuant to Senate Bill

8 of that was passed by the the organ legislature thank you I like the location right off of holay it's holiday it's a great straight shot down to the majority of uh tourism based businesses which I have down in that area so um I actually you know I saw I see in here that uh the bicycle parking is uh under condition five which I know will be brought up uh could be brought up um you already talked about the um EV charging which was which is great um yeah I really don't have anything else wonderful Mr Johnson you're still okay Miss KAC yes thank you and thank you for all of the previous questions that I um have on my list of things that I would have asked so happy about the EV charging the solar panels that you mentioned the um accessible uh units and the uh parking that is conveniently placed to those accessible units as well as the Bic bicycle par parking um I have a question about the variance that was mentioned that is needed and then not asked for so how do we address that and where is that being addressed in this application um I I'm searching through it right now I meant to mention it in the um in my first presentation uh the buildings along the highway the buildings with Highway Frontage per the ordinance require an entrance to those buildings um to be located within 10 ft of the highway which on a commercial project makes sense on a residential

project not necessarily uh you're not necessarily wanting children to be exiting Apartments onto a highway Frontage um so the Planning Commission would need to uh approve variance to that um uh specific requirement with um you know the findings that residential uses are different than commercial uses and you you would want them to exit uh um into the parking area as opposed to onto the parking lot and and you can also use the site plan that's been proposed um with uh circulation and access through walkways from the actual interior of the development to the sidewalks on the on the highway Frontage uh that will be installed by the developer um I would just like to add that uh having entrances required on that Frontage for pedestrian and walkability is not only uh to have access right there but it's also to make it more meable for people to use the sidewalks and use the area it makes it more pedestrian if it's uh broken up and it's not just one solid wall without anything visually uh enticing or increasing the safety for people so it's not just a matter of entrances um that is an easy way to put that so I would like to have that somehow included in there as well that it's not just that you are eliminating entrances and exits there in order for there to be a for this variance to be granted but that the the architecture is broken up and not just one solid straight line yeah of wall and commissioner kesic if you um look at the site plans um the walkways it shows that the buildings will be fenced to have some kind of yard area

between the the landscape portion and the highway Frontage but the walkways are also uh including a gated access too um I think a lot of the discussions that I've had with related surrounding this type of development is really revolves around children's safety and pedestrian safety is this is going to be targeting families but I'll can let Steph speak to that some of that make very good point um I think one thing to know I don't know if we can go to the site layout on the screen so we can get a visual so one thing you might be able to note here is we've staggered the buildings it kind of goes off I guess um we've staggered the buildings and um to give some articulation and so that breaks it up we've also got a really good Lush landscape buffer and also a pathway that leads from kind of the interior of the courtyard we'll say to the the highway 101 pedestrian sidewalk um we think a lot about in design crime prevention through environmental design and how we make it accessible but also thoughtful and safe so all of the buildings are fobbed accessed they're lighted for security um we have security cameras you know around the site and in the um stairwells we also are planning an art installation on the um exterior doing like um um a painting panels that are kind of you know this is the entrance into the city from the north and so making something visually appealing that's pointing to you know seaside's history and current day we're working with a local artist Alyssa Burke who I went to high school with uh and so you know we're trying to be mindful that this has some articulation and movement and not just a solid wall so we do have that in mind for this

particular development that's fantastic and I just want to make sure that we we are noting that that is not a minor thing to change the alignment and the look of those walls as far as this variance is concerned with the doors going that direction okay we'll note it in the final decision um and do we have fence in is fence material in style part of the Landscaping uh yes we have kind I think it's like I want to say a 3 and 1/2t kind of more visual fence barrier but it does have some it it I think it looks very attractive it's wooden and it's um got kind of some design features that has some transparency because from crime prevention through environmental design is a big thing with being able to see through the fence but also having some lighting along the fence to uplight um which will be attractive and it actually goes around the entire property to also AB budding to the Future Park to show that delineation of property but also to make it inviting so it's not a really tall fence as it stands with the you know to the north with the single family residents and the um uh industrial site we have a higher fence there to give a a visual break so we're not you know we're giving privacy to the single family residents and also to kind of break up the the the the property to the north with their trucks and [Music] stuff thank you um the only other thing that I have to ask about and to just have noted is that it looks like all of the site plans still mention that there is uh egress from the parking lot onto

101 and if that is indeed not part of this proposal which I strongly urge us to say it shouldn't be um I think we're going to have enough problems with egren entrance on off of 101 at um the north entrance there by the bridge the this strong I strongly urge us to note that that is only emergency vehicle access which it doesn't say on the plans yeah we will update this is kind of an older iteration but we will get that updated in I understand I just make sure we note that yep anything else Kathy nope okay thank you and I just have a question oh okay okay uh two but I'm going to piggyback on Cathy's question so on on that plan it says restricted act access out only utility and fire um how do you plan on controlling that I'm just curious so what we've done at other sites is um sometimes you can have like a crash gate is what you put up um that's what we did in Tiger next uh we have a 144 units across from Washington Square mall it's a very busy thoroughfare kind of like this and um we have one you know access egress for the residents and then the second one that is exactly the same condition so we usually just you know work with the fire department of what's acceptable to them but it's like a emergency crash gate you know I I grew up on 16th right down the road I know that road I watched something terrible happen when I was in high school to a kid that was walking across the street I know how very dangerous that road is and so that's why we were really mindful of exiting off of holiday yep thank you um one other question to the planner um regarding the variance to vehicular access and circulation standards so is

this application considered a variance or is that additional step down the road or what this the the Planning Commission can approve the variance here um if if they choose and adopt findings to support the variance um or it's a situation where the Planning Commission can also require an application and another public Hearing in process that we can hold at the next meeting okay okay um and did I have any other questions it's a it's a beautiful project thank you I will say that can I ask one clarification of course uh commissioner kesic and and chair Montero um do you want to condition that access um to require whatever gate assembly or exiting assembly they used to be approved by the fire department to ensure that oh absolutely oh yeah yeah yes please okay so we'll add a condition to that effect uh to work with the fire department to restrict that access and then you got commissioner kesic has her hand up right to yes I just want to clarify um that these indeed are two variances that are being asked for and we're granting variances along with the conditions that those are two separate things or how are you I mean that's how I'm how I'm understanding your responses just one variance to the uh sighting of the entrance to the building that it's not on the highway side that it's on the interior that's the only variance that's being requested here but then that's not what Robin was just asking about I was asking about the uh the uh egress at the North End of the property traff that's that's not vehicle traffic that's not a variance that's that's just an EG right and then the the number nine which is the variance to vehicular um access and circulation standards that's what I was asking

about so there are two variances in this yes no no it's still one it's it's still one that's just a matter of putting up the right gate and getting fire department that's an add that's an additional condition right yeah right that would be condition six okay and I don't think I have um and gret and you addressed the the new bus stop proposal did you I did not oh okay because I noticed that on um8 where did I put this I loved paper and now we're not doing paper any longer um there was a note in here I know I know I I usually put my page number down so I can find it new bus oh new bus stop proposal on 101 I read that in here somewhere um [Laughter] well that would be up to OD do so I'm just going to let it go I knew I should my page down I'm sorry I was just goingon to say even if it hasn't been proposed yet I would say that that is a good candidate for a new bus stop um so something just to consider maybe you know what maybe I didn't read it in there and it was just one of my uh it come in a thought it's hey how about proposing a new bus stop yeah I wrote a week ago you know it's like I need to refresh myself um anyway hey it'd be nice if a new bus stop were there yeah uh fcing is already there landscaping really that is all I think I have on this okay so we the only

addition to the findings of conditions was number six yes and that that'll be the Gated egress emergency ESS and to work that out with the fire department on what gate system to use yeah okay I will uh any other questions anybody no no we covered them okay then I will entertain a motion I motion that we approve uh with it right here um that the commission adopt the findings justification statements and conclusions in this report and approve the applicant's request subjected to the L listed conditions and condition six which was added second okay that is Mr craft and Miss KAC all those in favor say I I I any your motion passes thank you thank you so much appreciate it okay let me see if I can get to this agenda darn it I'm waiting for the mystery to happen here it's not happening okay next item on the agenda is [Music] yeah sorry ordinance adist it's 34 uh no yeah cross yeah yeah yeah sorry about this folks page 34 my computer just

froze there we go okay now okay before we get to the next uh um agenda item we have ordinance Administration which is I thought it was in a weird place but so we are going to change the order of that okay okay let's go to uh 769-2300 30- plng the uh final plat review for Cross Creek subdivision Mr planner uh so this is the final plat for the Cross Creek subdivision which is across the street across the highway from our our previous project um as you can see from this aerial photo that the earth work was in uh progress when Google flew over um this is strictly the review of the final plat insurance and substantial compliance with uh the preliminary plat that was approved by this commission um the Planning Commission chair is charged with signing the final plat once it's approved by the commission um staff visited the site and identified um some items of so somewhat of a punch list to be completed um I've met with the developers I visited the site again today and it appears almost all the punch list items are complete um there are two outstanding items that we still need to work out uh the parking um number of spaces uh we have to figure out uh that they meet the 111 requ required or a Senate Bill 1537 application will have to be um submitted and approved and um I haven't had a chance to talk to the commission about Senate Bill 1537 but that was passed at the short session and went into effect on January 1 of this year it requires

cities to approve mandatory land use adjustments to certain uh review criteria one of that criteria is parking standards and uh dcd's guidance on that is a total land use adjustment for parking standards if it is creating net new housing which this project is net new housing um essentially what that means is certain developments that create new housing can be built without any parking spaces whatsoever so the applicant has provided um a substantial number of parking spaces for this unit and is is approximately I think two parking spaces short I've tried counting a multiple times and I'm coming up with a number within 108 and 109 each time and they're supposed to have 111 um they have submitted a plan I haven't reviewed it to add to additional parking spaces they also have some additional space that parking could be put in on or a Senate Bill 1537 application would be approved with the First Development permit uh when uh they submit plans for construction um additionally a uh the lighting plan uh was reviewed by our public works department and uh one additional light uh standard will be needed um that is going to take them some time to uh to put in um I believe the infrastructure is there they're just waiting on the actual equipment to be ordered and arrive um there's a provision in our ordinance that allows for a uh agreement and bonding or Assurance uh to be uh entered into between the developer and the city um and that agreement that assurance that Bond ensures the final work gets done it doesn't stop or hold up the plat from being signed and completed and recorded um but it allows for an assurance that the last remaining punch list items will be complete and if they aren't completed then the city will cash in on that Bond

or that assurance and complete it and then um have the money to do so um I've received late today that agreement I haven't had a chance to read it yet and that is something I'll be reviewing with the city manager in the morning to see if it's sufficient uh to cover what we need to cover and the intent of the ordinance so it just leaves the Planning Commission to um make a determination whether this final plat is substantial compliance with the preliminary plat and uh approve the um the Planning Commission chair to U assign that final plot and this is just a dis uh discussion that's correct there's no public hearing okay okay M nothing Mr Johnson Miss dmer I didn't have any Mr crft so just clarification we're what we're doing is really uh discussing two parking spots correct well it's the the plan that they put forth and the substantial compliance with that plan now granted some things have had to change item shifted around nothing that substantially changed what the actual subdivision is which is the actual division of land um and it's on the screen you can see what the actual final plat looks like um and when I went out and looked they do appear to be parking spaces short but there's two different paths they can take here to find room for those parking spaces or a mandatory land use adjustment that would have to be approved with the first um uh construction permit thank you I have no other comments okay Mr Mitchell Mr Rose nothing Miss KAC yes I just um couple questions there was also the Ada access ramp that was mentioned that um was not there as it was supposed to be yep um so that's being rectified as well it's complete um okay the ramp was actually put on the opposite side of the parking lot from

where the plan and the Ada spaces were striped they've ripped out that uh Curbing and actually installed that ADA ramp at the correct location in between the Ada parking spaces that are existing they they've already striped the parking lot the concrete works been poured that ramp also connected to a external path that goes out onto the main walkway that connection has been um paved or been concreted and it's it's all all that work's been done so they they took the punch list and have been working on it the last week and a half and knocked most of it out except for those two items and all the slopes and grades are compliant for Ada regulations uh I don't know if they've been tested yet or if they've been measured by any inspectors from the city um but that is something that can be looked at as we approve building permits for these Pro for these properties okay last question go ahead they're not public sidewalks um this road that enters into this subject property as well as the interior sidewalks they're not public they're privately owned um but as we approve development permits for each building we can certainly check for compliance with that they still have to be compliant because yeah um for for the uh mandatory adjustments which of the criteria are you thinking that they qualify for um that this would uh be net new housing and it would not the number of units that they intend to develop would not happen without a mandatory adjustment to the parking criteria they can they can they can meet the requirements of the parking spaces they've provided but they would have to take away um a certain number of units that they intend to develop with the adjustment they can utilize the parking spaces they have developed and um add those extra net new housing

units okay um yeah so you're saying that this is C which technically says the adjustment will increase the number of units in the application which it it doesn't this application was made for what we approved for 74 which was more than what they had originally said was it 74 or 72 there was a little confusion yeah at the end of the last meeting um about this and so technically this doesn't increase what they are applied for this is their application and they didn't provide the same amount of housing I'm not saying that this isn't a great way to use the mandatory adjustment I just want to make sure that we are using the right criteria that they qualify for if there if that is the route we we take as these are all IND that can potentially be developed by individual developers each specific lot could be a sixplex or a fourplex um the number of parking spaces provided albeit short of what they originally intended they could rectify that meet the ordinance requirements by um requiring two less units uh which would meet the ordinance requirements all the way around now okay that would be an adjustment to their development plan yes but utilizing cill 1537 uh we can justify the additional units uh that are in the plan with less parking okay thank you anything else Kathy Kathy are you done um I also saw in there that there was um fire department comment about uh grade and weightbearing material for the paths has that been rectified weightbearing material I'm sorry so there was Co there was comment in there from the fire department about

what materials and the um compacting and the ability of the paths to Bear the weight of their equipment oh emergency in the back are you talking about the sidewalk Entrance Drive on curbs the paths that the fire department make comment on yes okay there's two fire department comments in there one is for a walking path to go around the uh exterior behind the buildings for lading purposes um through discussions with the fire department they will be um they will be uh developing those as they build each building and that has to be installed prior to certificate of occupancy for each building the second part of that is the drive on curbs um that are in the actual developed roadway that they can drive their Fire Equipment on and that um I I don't know if those have been tested I do know the fire department has met me on site and we've we've looked at those um and similar to number five which is the ballards issue the initial ballards installed by the developer weren't sufficient they've they've rectified that and actually installed sufficient ballards now okay we also I I I I apologize my for the size of my screen I I can't see whether the lighting that we had requested around along the 101 sidewalk whether that is addressed we've we've put in a additional lighting requirements um and when that building is developed that will be a requirement of that public works also um provided uh feedback on that with a a new proposed lighting plant to cover those that specific area um along the two buildings that have that Highway Frontage they're opposite each other they'll have lighting off the uh would that be the northwest side to light that pathway up okay and I'll let

Robin take the intersection entrance and exit that's that's quite all right go ahead go ahead cath thank you um well we had also made some comments about uh requirements for the intersection entrance and exit what's happening with that so they they the intersection has been restriped um with a walkway and I believe they consulted with ODOT on OS change and that was not something ODOT was going to allow them to do um I don't remember off the top of my head what that was I'll let the applicant speak to that if if the commissioner or the commission wants to sure sure um yeah I think that was the only other thing was the uh the make sure that that area was lit because uh with all those new new folks living that way we want them to stay that way uh anything else Kathy no I just want to reiterate because this is now doubling the amount of people with a couple different area housing facilities being built in the same area and the demand at Dutch Brothers and the little takaria there is raises my concerns for pedestrians and cars going through that area noted and um I'm going to piggy back on that um I don't know if it has to be from a private party I know it can come from a city that the city can approach OD do to lower the speed limit in that area it's currently 40 miles an hour from 12th Avenue up to geart um and particularly with what 143

new units coming in I think it would behoove the city of side to petition to lower the speed limit from the beginning of the bridge or where have you down to 12th Avenue just a note I don't know what we can do about it that's something that's something that would likely have to go through the city manager's office to the city council to to make that request yeah I was uh because it can also come from a private party and uh I didn't know if the Cross Creek folks were interested in tackling that um or would have you but seriously how it was 40 m an hour and I know it's been 40 m an hour forever when yeah well and when the school there and that just horrifies me but uh sorry he has to speak into a microphone let him speak if if you would like to to speak in the microphone so we can hear you and record you that would be [Music] great have the same speed from gearheart all the way through Seaside if you drive through there I think there's three different changes in the speed limit going through and you know if a policeman wanted to sit in the sit around they give tickets all day long yeah because people just drive before you go could you just remind us all who you are Steve allstead I'm part of cross green I know but I want to make sure the audio sphere knew it okay um my only question is uh you answer about the the parking and uh the light standard uh does the bond have an expiration um I haven't read what they have submitted yet um and I think uh they've estimated three to $4,000 to complete that light standard so we're not talking a significant Bond um our

ordinance does not have a expiration requirement um so I I don't know that would be something I would have to question with our legal department whether or not or when we can enforce that situation or if it's a situation where we could withhold certificate of occupancy over as well right right yeah the CFO holds holds all the cards um and can you tell me more about the application for um 1537 on the parking they have to the applicant has to apply for it and they would have to apply for it and if they meet the the criter IA of the application then it's a mandatory approval by the city okay um it is not it's not considered a land use uh decision it's a mandatory land use adjustment okay all righty and as long as that application Bond application uh protects the city that's that's my main concern sure protecting the city Mr R said did you have something to say yeah our intent is to create more parking and we can do that we just have to U have Mark me come down and help us and uh he's pretty hard to get a hold of sometimes but uh we're going to look at a couple different options there and we're going to come up with something to meet the criteria so okay thank you and that's all the questions I had so at this point okay folks what do you want me to do do we need a motion appr pring approving you to sign off on this is that is that so it would be uh if if the commission is comfortable with um the uh

developers entering into an agreement to complete the lighting and the parking uh situation then the chair can sign the final plat they can record it and um get that uh piece of it going uh that would be the motion okay would anybody like to make a what he said so does it work that way I motion that I I motion that we approve um the chair to U sign off on that agreement or that process okay so the yeah the chair would sign the final plat once the agreement is in place correct okay wouldn't happen until we say okay we have an agreement with the developer and then chair Montero can sign the plat great okay and the bond is finalized and the bond is finalized so tion Don second I have that down we have first and second I don't know if I can vote on this or not but all those in favor say I I I Kathy I any opposed nope and I I stayed silent so note that on on there wonderful congratulations I had one more question sure this is not about this but it's about the the uh lwi income housing now do they pay property tax on that or is that a is that a organization that doesn't have to pay any property tax on their land I have no idea I do not know who knows yeah it's part of their development agreement and part of their funding mechanism is no property taxes so they do get property tax exemptions for that so they pay nothing on all that for the duration of 60 years yeah the affordability Clause that's a pretty good gift they should be thanking you guys a

lot our property taxes are going to be very high on those apartments we know that but uh I I don't know how those organizations can make any money to be honest with you what do they say they're going to charge $6 % or 50% when when times comes for time to do up upgrades on those places it'll it'll be difficult so good luck we'll probably all be dead by then well matur yeah I'll see you up in the top of the hill yeah thank you Mr olad okay now let's get to if I can get to my my agenda and Jeff that's because it's it is city-owned land correct because they are a a nonprofit nonprofit okay City it's they're they're for-profit developer but it's a we can develop there because it's city-owned land but that land will transact to them during the course of the executing the development agreement that's being worked on by all of our attorneys right now got it okay okay um now I'm going to get to ordinance Administration so I'm reviewing the um the agenda and the ordinance Administration was the Cross Creek subdivision okay but okay I I have nothing else for ordinance Administration all righty um Carrie you can just move up front you don't have to sit in the bleachers if you want okay we've got a discussion uh discussion memo Planning Commission discussion on recommending the creation of a oh go ahead Jeff I'm sorry I'm reading your script oh this is a this is a proposal brought forward by commissioner craft um on the creation of a tourism District in the downtown core and a design review board now is that design review panel or design review board specifically for

that District creation or across the board for the city so yeah I I'll yes I'll get to yes yes and yes it's both and uh for the purpose of this of this conversation may may go ahead yeah um I've been on the Planning Commission uh 3 years and I just started a first first year of a second term um and I sat back and I've watched um and then what I didn't want to do is be a part of something that was we just say yay or a to vrds or Y or a to this or that uh the Planning Commission in the um uh city ordinances on chapter 31 page 11 concerning Planning Commission uh powers and duties um it does get the Planning Commission um I don't like the term Powers uh I I I like duties it gives us the AB ility to assess uh the the city and uh listen listen where I mean we're out there with all these you know the locals and the business owners um and managers it gives us the ability to sit back and listen to their concerns their desires their um uh you know things that they want um and so I'm just going to dive right into it pertaining the section A under the powers and duties um uh ordinance chapter 31 on page 11 um the Planning Commission is able to recommend and make uh suggestions to the council and other public authorities concerning laying out widening extending and locating a public thorough fars and parking of vehicles the relief of traffic congestion betterment of Housing and sanitation conditions and the establishment of districts for limiting use height area bulk and other characteristics of buildings and structures related to Land Development so I my first ask is I'd like to see if the Planning Commission would entertain making a recommendation to the city council for the formation of a uh District called the tourism District or any other apply such appropriate

designation that would uh specifically Encompass the downtown area starting at First Avenue from Pacific Coast Highway and could you put the map up on the the the U the screen it's it's in the it's in my pres presentation my little drawing there oh you didn't put that in I didn't put that in the in the um so uh the downtown area starting at First Avenue from Pacific from 101 to the prominade uh and to the downtown area Avenue B from 101 to the prominade so taking uh taking a look at that area and it it is our it is our downtown area we all know that it's where everybody goes it's where we have thousands and thousands of people parking along the roads and going down and shopping and getting access to the beach as well as the prom um and I feel that um these two parts go hand inand if we designate this area uh and and and set standards for how we want to see uh either future development or upkeep of the facades um in in this area we're able to access more funding than we would um if we have design um standards in place um in order to do this we have to well-defined districts to adequately create standards around the desired goals and outcomes I should just read what I put down on the paper um as this section is impacted by most tourism it is a central uh destination and hub for our visitors such as official uh such an official Des designation could potentially open the ability to Legal uh to legally utilize the funds for TLT as Gretchen asked me what is TLT it's transient lodging tax the discussion is not about that this is just a portion of that uh for building improvements and beautification to promote more visitors

to Seaside especially in the offseason um according to again this conversation is not about transient loding tax but uh a big part of the conversation would be according to 2005 um chapter 187 HP 2197 the definition of a TLT utilization can be used to improve tourism related facilities as defined tourism related facility means a conference center or Convention Center or visitor information Center and means other improved real property that has a useful life of 10 or more years and has a substantial purpose of supporting tourism or accommodating tourist activities in the conversations surrounding the use of that transi lodging tax I have learned that if a property if properly if used properly the city could through the tourism advisory committee create a grant program for tourism related facilities with a useful life of 10 years or more facilities or buildings uh um if a if a standard is set then the TLT could be used to help maintain that standard so I've had personal feedback from guests and Friends uh concerning the needs for improvement and upkeep of the downtown area and I feel this would be a positive direction for the city so I'm going to stop there on part A and entertain conversation about this and then we can move on to Part B response anybody just jump in is this of any interest to even continue the conversation oh yes then that is the question I think there's a lot more question sure um I know there's a lot of uh people and organizations that would probably like to have a little input on this as well and uh I really would like to hear what the council has to go on before we go too far and like to work this into a

workshop but I think it's it's got some good Merit but I I think we need uh more eyes on it than just us absolutely so and and chair Montero actually she sent me a text and she asked me if I was going to have a larger presentation or anything to bring and I said I said no this is this is my preliminary listening to folks and and and knowing what I know about you know knowing what I found out about the the um we have $11 million in TLT sitting out there what can we utilize it for um conversations kind of merged when it came to that again I'm not making this a platform for TLT and I keep saying that and I keep bringing it up uh but this would be a much larger conversation a workshop um uh director Flor and I talked about you know we would need a workshop to work out details um and and such it's I feel that we as a Planning Commission underneath the the um you know underneath part B where we talks about uh beautification of of the city uh or sorry I think it was part a that was part it was what I'm sorry I believe that was a yeah part A where it talks about um beautification um I think that we should be moving towards and having the conversation of what do we want how do we want to grow the uh grow Seaside make it better make it more attractive for people to come back I have several friends that are like you know Seaside hasn't changed in 20 years in the downtown Corridor is like uh maybe a little bit but uh you know kind of has it um they say go to any town too much right so uh yes yeah much more detail and discussion is needed uh my interest is seeing if we are willing as a Planning Commission to take that on question I think it's an interesting project um I also have a lot of questions and would would want to get input from oh yeah a number of people to

see this is even something that we wanted to do and and a lot of our funding for downtown was all done through the Improvement agency um urban renewal and I and I know this area has gone through at least two and I'm not sure if it's three Urban renewals already in the last 40 years urban renewal or Improvement or urban renewal is Improvement okay yeah urban renewal is okay urban renewal is what we do Improvement commission is what we call the is what we call committee that is working on urban renewal and so we've we've done numerous upgrades to downtown through urban renewal and and if if there's another way we can come up with funding to keep maintaining that and making progress yeah and I do want to clarify that this isn't we must do this in order to tap into those funds right uh what this is is with spe pertaining to Part B about creating a um a a design Council or design committee um directed at setting the standards for downtown I'm saying broad I'm saying broad standards you know that my the overall idea would be the city of Seaside would have this design committee that would say okay we need to make sure that every five years the businesses are painting their facades and up keep you know keeping up the exteriors but if we have that standard and we don't really want to force it down the throats of the businesses without having a mechanism to assist with that so say we you know it comes up to the 5year mark and hey we need you we got paint peeling we've got things falling off of buildings which I saw a light fixture that was literally hanging off the building but you know in especially in the winter time businesses don't have the money to do that when they you know when we don't have the visitors in town when we can do some of these projects on nice days um it'd be a

way to say okay now we have a we we we want this standard we want uh to see every 5 years every x amount of time or you know the lighting needs to be such you know there's if the lighting downtown uh we all like going green and we talk about um um environmental initiatives you know if we see lights and buildings and whatnot that are are are CFL which is now a legal or outlawed in organ um that need to be upgraded you know maybe and they don't have the money for it maybe there's a there needs to be a mechanism that we can say okay we have the standard let's hope you get there so that's that's really the conversation is being able to tap into those funds to say have the standard to to promotee the tourism and the upkeep I had a buddy who came um a pbl back in uh last year actually back in um February and he called me afterwards and he was talking about things falling off of buildings and just the the look The Rundown look of the downtown area and we live at the coast I fully understand I've got two buildings in this in this area um and with that being said we would never tap into that we would never go for grant for my buildings we've already discussed that internally um this is for those downtown core um uh businesses that need the need the assistance but we also want to set the standards we as in the city not Planning Commission I was at a meeting last week and I heard somebody refer to Seaside looking tired which is a shame so I I'm on board with your idea um and as far as like a a joint session goes Workshop joint session I noticed that uh the the way the city council works is it's usually in a month that has five Mondays and we haven't had a joint session with them for a long time but that's usually the rule of when it

happens uh there is a uh fifth Monday on June 30th if that's something uh I think that would be a good try good good good point of attack anyway Chris Roger any thoughts no is that Memorial Day June 30th is that Memorial Day June 30th not may this isn't England sorry Y no it is not Memorial Day no you know one thing I would like to to see we have the city hires a um uh not the street sweeper but a a person who is a contractor to go and sweep Broadway okay why don't we have somebody um under the same circumstances be a anti-graffiti zar to go I mean we know what the graffiti is beginning to look like and where the target areas are but I mean that's somebody I would like that was a Ser that would be a service I would like the city to fund sure and yeah we can definitely yeah I I would like to have a broader discussion about this so Kathy you've been quiet well I had my hand up and then I took it down when people were talking and then I put it back up again so I was just waiting um I uh I like the general concept of this I'm a little bit hesitant about the whole design review and funding element of things and getting into that sort of mechanisms but where I see this coming into play is potentially wrapping in some um climate friendly areas type of um land use rules and land which also can be landscaping

and Design Elements and things like that for this area which we will be required to comply with here sometime not far too far in the future um and we could get ahead of the game with kind of looking at it with that sort of lens that might serve a dual purpose so if it's just to beautify the downtown for the benefit of the businesses that makes me a little bit nervous but to do it on a larger scale where it wraps in some of the land use and some of the you know elements that the Planning Commission in general addresses um I would I feel more comfortable with it being a little bit broader scope than what you're talking about now and at the same time more narrow sure makes sense absolutely and that's the typ I'm sorry go ahead if that makes sense it does and I agree again I'm coming Al also I'm coming out this from the perspective of I you know I I'm a hotel owner operator and I see the funds that are being collected and and such um and sitting there and I'm thinking how is a better way to do this legally obviously but but also what can we utilize it for to beautify Seaside beautify that area that is heavily tourism related I I am going to speak all day about tourism because you know that's my passion that's what I do for a living um now having it broader yes that's why we have people out you know those of those of us on the de up here that are outside of Tourism um but also the city council it's it's for that broader conversation of okay here's one Niche how can it benefit another as well and no it's not just to benefit the the U businesses it it benefits itss everybody when it comes to Aesthetics when it comes to repairs and maintenance I know the Gilbert building is is definitely the facade is in need of

repair and maintenance not just you know paint job um so and it's not geared towards one specific it's geared towards the whole the idea as a whole so yes definitely a broader conversation the last thing I'll say is that um the way that you're talking about the TLT monies is as if it's just sitting there and not being used um I think another hand reaching out for determining how that money will be used will be fiercely defended and and and and pushed to defend why it is that they think that they need to have access to those funds because they are fiercely guarded and and I understand that but we have to have the conversation if we don't if we're afraid to have a conversation because somebody's going to push back on us then we don't belong where we're at so um and a lot of it is you know as stated they hasn't been spent period there's $1 million of it sitting there so that's part of the conversation with the city council and again that portion of it doesn't fall under the Planning Commission what our job is as as planning Commissioners up here is to look at what is within our duties and to say hey there's a need let's have a conversation on how to make that happen and that involves engaging obviously the community but it involves engaging the city council because we don't have open forums anymore here at the um I say open forums that's a public comment sorry here at the Planning Commission so the place where the the public comment comes is the city council but if it's not brought up and proposed and you know discussed then we're not really doing it doing much on our end so Kathy you made reference to push back on uh the separation of any of the 11

million TLT funds uh who were you referring to the push back coming from the TR the Oregon tourism people will push back about where that money is are you talking or state I I think you're talking about Oregon restaurant Lodging Association not just them okay not just them this is a very large conversation that's going on in the legislature right now so and so what I just prop in here about the 2005 uh discussion I had directly with the Oregon restaurant and Lodging Association I said hey if we if if if the money could be used to um to you know do exactly like I proposed and they said 100% so there there's also a meting meeting that need on that subject a meeting that needs to happen on all levels of city government with those agencies because there's a severe disconnect when it comes to that and uh so so that's that's a topic totally that's totally off this topic that's a deeper topic so so would everybody be interested in pursuing this and requesting a a mutual or a a workshop with the city council I I I do have some some questions um I thought there was a lot to like about your proposal I've been hoping that there would be a design standard here for some time I think it's it's something that when you look at these other towns in the area they have it and it's done well for them um so that said one of the one of the things that stood out to me was that the funds um could be used for private buildings and when I when I look at this rectangle here I don't see a lot of of building owners that I think of as as really needing those funds to maintain their buildings okay okay I don't I don't have an answer one way or the other it's there's a need to

you to beautify the downtown area and to make it attractive to promote the businesses I I think a lot of um there's a lot of um uh vacant storefronts in the downtown area that could be filled I know uh for a you know for a fact right around the corner from uh one of my property my my the holiday and express there on the corner of the Gilbert building that corner ever since the massage parlor went out has kind of cycled and there was a tattoo shop there for like three three three months or maybe three months and they're gone um but it's what makes it attractive for people to even come and Shop there if it looks you know so investing in our historic uh in our historic story and I realize that there's there's a benefit that comes to the city with with making sure those shops are in are in great shape and the Gilbert building is a good example of something that you would push money towards if you had the right operator in place mhm um so I I I think it's I think it's worth talking about I really like the design part the um there there's other parts that i' probably want to have more discussions on absolutely and and and by all means I'm not saying hey am I you know I want it to go this way I this is my brain you know my brain out on paper here if it looks totally different by the time it's done if something happens with it great as long as we're as long as we're doing something to move towards a betterment of Seaside because that's our job is on the Planning Commission is to move that way unfortunately sdda has the uh like the starfish program with the swag and the and the beautiful flower baskets and that is always attractive and you know this isn't just tourism even even though we're mentioning TLT I mean it is residential as well City Pride it's our

community it's our community yeah exactly so um again what Ed anybody would everybody did you have another question Roger I'd like to hear what the council has to say that's for sure I mean I I think yeah I I don't think I don't think we can really have any questions until it's it's uh until we flesh it out a little bit more sure right because right right now it's just it's an idea and I think with a lot to like sure but we probably need specifics if we're going to if we're going to move forward with it right and and after I presented this and put this forward um I know that I was I was made aware that apparently the downtown area already has a specif a designation what was it called the maintenance I think it's a downtown maintenance agreement but you I think it was you you were saying there was a it was named something well we have the I mean there's the the downtown core which is sure just about this outline but then there you when you talk about the uh for lack of better terms the pocket parts that are up and down Broadway in the insold are MH okay though that's in play and the property owners not the city but the property owners pay for that service the city administers it right with um with the contractor so that's that is there which is wonderful no I was I thought you said that that that that area had a specific name yeah it's the downtown maintenance district downtown okay and Property Owners within that District are assessed based on the linear Frontage of their property on the street got it and that's how that pays for okay for the contract and there there there's more there's information that I don't have that's why I want the the conversation Jeff would this uh if this went through would this necessitate the hiring of of City staff potentially yes um right now the planning department does not have staff to manage another

committee or program like this we we just don't have the stff it would have to be as obiously well okay well I I think I think those at least a year away the budget committee oh I'm sure so my suggestion to the commission if you're interested in in pursuing this a little farther would be to uh at our next Planning Commission meeting hold a work session amongst yourselves um come up with some specifics what does a design review look like what other communities are doing something similar to this um what what criteria are you going to apply it has to it has to be clear and objective and fair across the boards we need to have some examples of what that would be um so that if we do schedule a work session with the city council we have specifics that this commission wants to actually flesh out um I think it would be beneficial to have examples to of of what other communities are doing this is TLT being used for this in another Community because you're you're talking about spending tax money lodging tax money on private property I don't know if that's typically done I don't know if that's legal I don't know if we can use lodging tax on private property um as commissioner kesic said it's pretty heavily guarded and regulated so if there's other communities that are doing this that would be very beneficial uh in regards to what cities and municipalities are spending on TLT on uh take a look at the um little three what was the budget committee three um three months ago or three meetings ago for asoria there's a lot of things that they're spending that money on that is I looked at I like that's interesting so but again yeah that be bring a lot more to the table

than so we can put that on our yes Kathy um to me it sounds like this conversation has boiled down to if we as a Planning Commission want to talk about a design review with the city council and that's not how I that's I to me that's putting the cart before the horse um and I would be more in favor of discussing a zoning overlay for the downtown area and what that would mean and look like and what what elements would be included in that to me would be the first conversation and that would then determine if that was there was actually a design Review Committee that was needed so as as it's slay down on my two pages here yeah that would be the first portion and I said that and then after that would come to it is in my proposal to discuss a design committee so they're both kind of hand inand but yes step one would be a zoning overlayer or designation uh of that so that's how yeah and that's how the my proposal lays it out yeah I like that downtown overlay Zone yeah so on the agenda for the next meeting work workshop does that that work for everybody there a workshop at the end of our May session or may uh commission meeting what is that May 6 or do we have anything on the May one so far that work everybody so we can go home and do our homework and bring it forth on May 6th not May 4th okay yes May the force be with you too I don't think we're going to have any projects for that meeting so we could just hold it as a workshop unless something else comes across my desk I'm trying to think top of my head I don't think I've got a project for me I think

we only have a consent yes that's it okay thank you for entertaining the conversation do you have specifics that you want the commission to bring to the table for that meeting can I get that to you um yeah I we can uh I can I'll send it to you and then we send it out to discussion points and if anybody else has discussion points please send them to Jeff making this it's not a me thing it's an us thing we we gotta we I feel we should have this conversation so okay so uh just uh any comments Mr Mitchell in general no nothing Mr Rose nope Mr Johnson nope Miss dmer I will be in California for the next meeting so I will need to zoom in okay Mr C I said my peace you did Miss Miss GAC any closing notes nope thanks for letting me join you virtually um and yeah okay I was there when you said the Pledge of Allegiance so just so you know we'll make sure we note that in the minutes for the attendance part of it that you here via zo so I can feel your presence yeah I saw you looking a couple times but I was like nobody sees me I know they well I'm not wearing my glasses Jordan anything anything Jeff yeah on Tuesday the 15th of April we're going to um host the next steering committee meeting for the comprehensive plan we're going to release the draft plan to the public that night um and to the uh steering committee to have their opportunity to go through it and and uh and start planning the next steps of public involvement and finalizing a draft that

uh is is including all the public comments the steering committee's comments and get it ready to go to the adoption process and that's here isn't it yes okay I have it on the calendar I just wanted to put that out in the audio sphere anything else okay we're adjourned 735