Planning Commission - Regular Meeting

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I call this meeting of the seaside Planning Commission to order please stand for the Pledge of Allegiance Jordan could you please take the role yes Madam chair uh commissioner Don Johnson pres commissioner Brandon crafts present commissioner Gret stommer here chair Robin Montero here Vice chair Kathy kesic commissioner Roger Mitchell commissioner Chris Rose thank you wonderful happy Fat Tuesday everybody yeah Al righty this is the time in place duly advertised for the seaside Planning Commission to hold its monthly meeting agenda items can be initiated by the general public any legal property owner Seaside city council City staff and the seaside Planning Commission does any anyone present feel the commission lacks the authority to hear any item on the agenda hearing none are there any corrections deletions or additions to the draft minutes of February 4th 2025 hearing none the minutes are adopted is written it is standard procedure for the members of the commission to visit the sites to be dealt with at these meetings do any of the Commissioners wish to declare an expart contact or conflict of interest I okay I also have a potential conflict of interests as I own and operate hotels in town okay uh potential conflict of interest as I own and operate hotels in town however I don't have a direct conflict

of interest Mr Mitchell Miss KAC no ma'am Mr Johnson Miss T okay um I went to visit the site and while I was there I did meet the neighbor of Seaside Brewing we said hello how are you and no other further discussion so there you go it's on the record the following public hearing requirements are are apply to the items on our agenda the applicable criteria for the hearing items are listed in the staff reports prepared for this hearing testimony and evidence shall be directed toward the applicable criteria listed in the staff reports or other criteria in the plan or land use regulation which you believe applies to the decision failure to raise an issue accompanied by statements or evidence sufficient to afford the decision maker and the parties an opportunity to respond to the issue precludes appeal to the land use board of appeals on the issue the applicant will testify first followed by any others in favor of the request then any in opposition will testify and then the applicant will be given time for rebuttal for Testimony we will hear from in-person attendees followed by electronic attendees when the time comes to hear from the members of the public attending electronically there's a feature in the attendee view that allows you to electronically raise your hand by click clicking on the control plan panel at the bottom of your screen phone attendees can raise their hand by spend uh pressing star n you will then be placed into a queue and when your time comes to speak you will be unmuted and can address the commission our moderator of the com of the comments Administrative Assistant Jordan spra Will monitor this area and let us know when citizens that have virtually raised their hand are ready to make comments via Zoom or by phone background noise must be kept to a minimum while testifying or your

testimony time will be ended early prior to testifying please State your full name and address for the record and please limit your comments to 3 minutes public hearing ing items the first public hearing item on the agenda is 769-2450 plng Mr planning director thank you chair Montero this is a modification to a conditional use uh that was approved by this commission last year um the applicant um has conditional approval for a six-unit hotel above a restaurant with a parking area um that's offsite uh but near near the rear of the building uh the applicants requesting a modification to their parking plan as well as adding an additional unit um to to the hotel uh the hotel rooms the the applicants have shown that they've got sufficient parking for the proposed use again it's within the C4 Zone um the parking lot is adjacent to the highway as you can see there on uh on the screen um staff's provided the uh findings and justifications for the commission to review uh one thing of note um our previous review uh staff missed a couple of criteria that needed to be addressed and the applicants addressed it with this and it has to do with landscaping and access off the highway um as you can see from the the applicant previous plan there was only a 4 and 1/2t buffer there needs to be an average of a 10-ft buffer from the highway RightWay overlay zone so the applicant has changed their parking lot configuration to where Ingress egress

will be from the alleyway um instead of from the Avenue a side of the property um the applicants had conversations with ODOT and has provided an email um that you should have in your packet from ODOT that their preference is for access from the highway it sounds like there's some moving parts to odot's uh redesign of this intersection that's coming in the next year or two uh which with their review of this and then their their support for the applicant um they've uh shown that access off the alley be better for the the the highway uh Ingress erass um the applicant uh late yesterday uh provided us with a more detailed landscape plan um you'll see as part of the landscape requirements the applicant has to uh uh submit a plan to be reviewed by the Planning Commission and provide a timeline the applicant has not provided a timeline yet um that has been addressed in condition five if the if the commission chooses they can provide that timeline in writing to the city instead of coming back uh to the commission for that or if the applicant's comfortable tonight they can provide a timeline when they give testimony couple of things I want to to point out um when we look at the actual site uh the applicant has proposed a sidewalk that will still tie into the Ada ramp um that's that's existing and wrap around and tie into the neighboring property to the West uh we'll also look at the OD do uh Ingress egress this is a 10-ft Alleyway um and again I haven't seen a atic of what odot's going to do but from my understanding it's a it's a pull in pull out bus um stop where the the bus

will be able to get completely off the highway um I will note I have I have been told in the past too that they're going to cut into City Hall lawn which is right out here to widen the the right of way out to what they're they actually show on their their uh their maps and the plat Maps um me get back to so as you can see from the the zoning map there um and the map to the right with the actual tax slots overlaid over the aerial how the highway overlay or the highway uh ride of way is is significantly wider uh near the applicant's property than it is at the neighboring properties um so the applicants will provide the 10 foot buffer and again we don't know what OD Do's going to do but there's space there to manage a bus stop especially if they widen out to the east side of the highway as well um I've provided the commission with five um five recommended conditions in the addendum report that was sent um these are similar to what was on the original approval with condition five ensuring that they schedule have a schedule for the implementation of their landscape plan um and again we will still need these two lots tied together through a deed restriction so that uh the parking for the proposed Hotel use is is kept available for use of those um tenants for as long as the hotel is in operation um that's all I have I'll I can turn it over to the chair and if the commission has any questions I can certainly try to answer them thank you and who would hear would like to step forward and represent this project it can be both of you if you

like all righty come on no you can have a seat at the table you get to sit at the table oh and make sure your uh your green light is showing on your microphone and pull it up it is it is introduce yourself so my first name is rayel and my last name is good blat and I'm the newer architect on this and your address please pardon me your address oh right 5010 Southwest Mitchell Street Portland Oregon 97221 thank you tell us all about it um I came on as you know this is a we're just looking for a slight change to the original approval and I took over this project in April and we're getting like everything's moving along nicely and we're just trying to go back through the system and work with Jeff to basically add one room room guest room to the building and one parking spot to the building and change the egress Inlet to the parking lot it would we've I've been working with ODOT to find out what's going on with them I've been working with Jeff in terms of the schematic and we're just at a point where we need you to say yes or convince you to say yes whatever however you want to look at it I can walk you through the drawing if you have questions about anything that was laid out um as you can see from the old and the new it's the difference is that one of the big differences is not having the uh access off a street that is um being done for numerous reasons but one of them is with the changes OD Do's going to make they're actually going to be doing an ADA ramp across the street so we don't have to do an ada8 ramp across the street and the second issue is moving that power pole and moving that fire

hydrant is hugely difficult it's not a common situation and I called uh the power company and they came out and looked at it I had a discussion with them to get an estimate for the work and the process in terms of and also moving the fire hydrant from the water department and it just seems like doing that that's what alleys are built for to keep traffic out of the way of difficult spots and I know I've been coming here during the winter which has been nice because there's not a lot of traffic and I know that summer in Seaside is got to be a lot of traffic in that area so I'm hoping to convince you the change is small and the redesign will work and it's better for the owner for sure it saves her a significant amount of money and it adds a room so she has an opportunity to make more taxes in room rent and I don't know what else it's been vetted by everybody to make sure the idea Works before we came to you for the change okay thank you okay is there anybody else who would like to speak in favor of this project we are in if you would like to speak you need to come up on and have a seat doing the project please state your name and address Aon uh my name is Aaron faucet uh oh yes 1242 Southwest 9th Street uh Warrington Oregon 97146 um I've been working with Raphael like you said since April um about the redesign of this and um with ODOT and um we just think this is a safer entrance on into the parking space we were estimated moving that poll would be a 48 week process which um

that doesn't really fit our timeline too well but if need be we could still do that um it adds uh additional parking space so she can add an additional room um uh what 4 oh and so we anticipate uh with approval that the parking would be done anywhere between three and four months tops um because we know that uh it needs to be done for her to open up the hotel and um we're anticipating uh having the building done and uh certificate of occupancy around August so that's our goal for that okay yeah thank you thank you is there anybody else uh oh I should first ask Jordan do we have anybody online or we do not okay is there anybody who is not in favor of this project please step forward hearing nobody okay you're an observer that's fine that's fine um Rafael if you'd like to come back up front now I'll turn it over I'll close the public comment and turn it over to the Commissioners for a Q&A Mr Mitchell no questions Mr Rose no question thank you Mr Johnson um I have no questions that pertain to the I just had some curiosity questions uh where's the main entrance going to be for the for the motel on Broadway okay I bet there is a back entrance off of the the alley also which

is the Ada parking um um on the larger drawing you see the the other spot we have is Ada right next to the building so that kind of helps with that sort of circulation okay and then again these are just Curiosities that's okay I like and and the restaurant is going to be separate from the motel yes right Anna and and and and the second floor is going to be a a restaurant as well or is that part of the motel that'll be a lounge for the motel oh okay yeah yeah I got it great an if you would like to come and sit in the front because we need to get your comments onto the record Jordan is this microphone working all right perfect so if you could just repeat what you just said uh so the second floor is going to be the hotel lounge where people can come downstairs and have a breakfast light breakfast or coffees and lounge around okay perfect no that's great thanks M dmer I have no questions Mr craft pardon sorry I'm so sorry um in the original drawings um can you pull up uh the original parking lot drawing please Jeff okay so when they side by side I'm counting on the original 1 2 3 4 five six including the Ada parking space on the original on the revised if I'm counting this correctly it would be 1 2 3 4 5 6 7 8 plus plus the Ada van parking by the building correct correct okay so you're increasing by that okay great thank you um just a

moment too many windows open um can you uh highlight for me please what is the change on on the on the Landscaping portion is it uh on the new drawings is it the highlighted plants you're just adding additional plants to it or what's the exact change on that so the code requires an average of a 10- foot landscape buffer off of the highway um the previous plan had a 4 and a2t buffer um while this one actually meets the meets the code requirement and the applicants actually put together a more detailed landscape plan so in our codes there's no definition there's no standards or criteria for what Landscaping is it just says Landscaping is reviewed by the Planning Commission um so the applicants put together uh different types of of plants and grass to plant that will be similar to what's existing with the neighboring property there uh just something to buffer off of the highway with and uh one consideration the commission could make to is to um re request or condition that Landscaping be kept at a certain height so it doesn't uh U get in the way of a Clear Vision triangle or anything like that as well so um I believe most of the plants and plantings that the applicant is suggesting are under four feet tall here great thank you I just I I needed I got the buffer portion of it but then the second drawing had color to it so I thought maybe there were more something else needed he he submitted a more detailed landscape plan with with actual plant types and grass types just making sure it didn't have any big significance thank you that's it Miss clac um well while we're on the Planters I'll stick with that because I just wanted to make sure that we have it in writing that it will be a 10- foot planter not 4 foot as

was written in the application yeah I mean it has to be 10t okay just yeah that's I I Dimension it I don't know if you can see it in the drawing but I did put the 10ft dimension on there yeah I saw it on the drawing but then in writing I also saw four feet so I just wanted to make sure that we were clear on which one was being approved 10 that's my my understanding is 10 10 10 ft um now if you'd go back to the original parking lot application when we first considered this application there was a discussion about um not sending traffic out the Alle Alleyway or coming in the alleyway I forget which one because of the speed of traffic moving through that area already um and now we're just deciding that it's all good I just don't understand where the conversation about the speed and safety of traffic movement through the alleyway went to um in the interum there's there's nothing no criteria in our code that prohibits Ingress egress out of the alleyway that I can find okay but it is our Jeff and I did I don't mean to but Jeff and I actually had a long discussion about about that like how do we make sure people can get safely in and out of the parking lot and not and make sure they can see the alley so you see where the two cars are one coming in one going out there's a you can on the newer plan I put another dimension on there that's 17 ft deep which a parking spot is 18 ft deep so a car can either come in or go out and sit there and really check what's going on before they enter the alley or if they're coming off the alley they have a the whole width of the drive a is 24 and a half feet so what we tried to do is say okay we only have a 10 foot alley what can we do so make sure that the front 20 or so feet of the parking lot is available for

people to make a good decision so I'm going to say that all of your customers will be the perfect angels and will Drive slowly and carefully in and out of your parking lot and and to enter the the alleyway I think the discussion and the con concern was the speed at which people are using the alleyway whether entering off of 101 which sometimes in order to do it safely people assume they have to do it quickly because of the amount of traffic and and um congestion that is happening there so they come into that Alleyway really quickly and then they also exit that Alleyway very quickly neither one of those is specifically your responsibility however you're adding to that traffic and adding to those pinch points so has that been cons considered and have we done any sort of traffic study or consideration in that regard this application does not rise to the level of needing a traffic study ODOT has been advised odot's been working with the applicant ODOT could have required a traffic study should they have requested one and they never requested one okay well I will just note my concern especially since they're going to add the extra added element of a bus pull out right where people are going to be entering that Alleyway and we are adding congestion to that so I think as much as this makes Financial sense to move um everything off of the sidewalk and I like that there's going to be an sidewalk there I mean Al of a and that there's going to be a sidewalk there and an ADA ramp I think we're looking at trouble as far as pinch points and access and accidents at that entrance and exit to the alleyway off of 101 and future different messages that you might get from ODOT when you're adding traffic in that in that area so um may I speak please um when I was here January 2nd the previous me uh meeting that we

had I said that we are um supporting a less traffic congestion we are actually diminishing the number of cars going in and out by by doing this parking space because right now cars can park there at their own you know Accord they they just park there nobody is controlling them you can see 20 30 cars at any time parked there but by having um supervised parking spot I think that having just six or seven parking spots is way better than having 20 or 30 this is happening as we speak so I think we're contributing in diminishing the danger I appreciate that perspective um I don't think the math Maths for me but I still appreciate the perspective that you provided um can I just respond one more sure to your uh questions Jeff can you put up the more recent drawing I did okay the other thing I want to point out is that see with a trash area is M it set 6 ft off the property line also MH I really tried to make sure that people had a vision triangle when they were sitting in that car before they touched that alley so that way cuz in talking to Jeff about it it's like how much what's everything we can do to make it safe so even the location of the trash are set it back do everything you can so it I definitely considered it as I drew it how to make it as safe as possible and it it look I have to say as

we know so I'm hired by Anna I have to try to make it work for her that's my job right at the same time I don't want to sign on to anything that isn't welld designed and safe period I don't care what it is so that it was nice for me to get to work it like here's Jeff's insight as I tried to do it to make sure that it was safe so and then also like working with ODOT a little bit it is I tried to make sure all stakeholders had an opinion while the drawing was being produced it wasn't like we just didn't come here and throw a drawing on your table to put you in an uncomfortable position it was more about here's our homework we think this works so I just want to explain like I don't I want to make sure I'm respecting your thoughts on the safety issue I appreciate that and and I also will say that with all of odot's moving Parts with this particular intersection sometimes it's the the question that you ask that determines whether you get all the answers that you need and so that's all I'm saying about that um going back to a procedural housekeeping um thing is this a extension of the original conditional use is this a a because it's been over a year they've been issued building permits there's been substantial construction taking place to enact the conditional use that's all the ordinance requires I didn't see that anywhere documented in here that that that that had happened so I just wanted to make sure housekeeping wise we were good on that um where was the other thing that I had in here where's my note sorry don't I apologize we're working on

iPads we're on getting used to different iPad programs where did it go you saw it um as far as the uh conditional use permit is concerned and the uh adding the additional room which floor is the additional room being added from the previous application the second floor um and that's a permissible combination of usage is um shortterm short-term residence and restaurant usage that'll be up to the building code and the okay and how the designer of the project meet the code and get it that change permitted okay I cannot find my other question right now so I will temporarily pass I do you want to add one thing um Madame Vice chair um in SE under Section J Landscaping requirements you mentioned earlier you didn't see where it said 10t it does say the average of 10ft strip of land under Section J and they have a comped or complied with that you just mentioned earlier you didn't see where it said 10 foot versus 4 foot it is under Section J right and in their application they actually wrote four feet okay I just wanted to clarify that because I was confused what you were asking thank you thank you did you find it no but go ahead okay hi how are you I have a I have a couple of questions um just for clarification you all answered already why you're adding a seventh room that makes sense and I saw that you eliminated the video poker good for you um now Raphael as I understand you came on in in April of last year yep um so

when this came before the commission last year on January 7 second I I'm curious how the due diligence did not show the cost of that curb cut on Avenue A from the get-go and that all of a sudden now it's $130,000 that you weren't aware of because we asked how long and how much it will cost but you did you know that ahead of time that's why I'm asking CU I mean that I was researching the internet I thought I could just go buy a electric pole and bring it and uh we found out that only the Pacific Power can order that and they gave us the pricing and it takes a long time for them to respond to us so when we found out we were surprised boy that is a long time considering it was last January asked for 48 months to deliver the poll 48 months or weeks eight months minimum to get the poll here sorry yeah okay okay I I was just curious because address can I address question one more so when I came on the project didn't have approved permits they were um Bob Mitchell the reviewer had uh put together a big list of items and when they hired me because Bob had put together such a great list it was one of the reasons why I'm like okay this is a good job to take on because people had gotten to a certain point right and didn't have to do all that other homework and so when I came on board it was my time to start for lack of a better word tear up every question that is in front of me and see if there's a reason to re-evaluate it so when I saw what was going on with the parking lot and everything I'm going I got to call the power pole people I got

to know what's going on here so I started investigating it while we were still submitting for permit when we F I mean while we were still responding to the check sheets to get final approval that's when I started finding that out but I couldn't stop everything because we knew we had to go to the Planning Commission and we knew we needed to get the building permit also going so the priority is okay let's get the building permit going let's investigate this more and let's just keep going because it's always obviously everybody who's spending money wants to keep going that's like a normal response so that's where it came from it's because of the transition I think the other architect would have found out much faster also but because I came on new it's like I needed to like okay what part should I do now what part should I do now and that's how he discovered it okay that was just a a curious question no I was Cur me too surprise yeah um I'm I'm curious Anna has there been in any conversation with your yourself your um LLC and you owner of Seaside Brewing in possibly doing a trade of properties um because I know that uh on the west portion of block six uh last four digits are 231 which is on the Far West um I I'm just curious if you've had conversation I know that sounds just so simple but why not if you've had conversation with uh Jimmy of seide Brewing possibly this was suggested to me actually by the uh the land my landlord for the warehouse that I'm renting right now where I keep my equipment waiting to finish the project and he suggested that and I

thought it was a good idea but it never came like we never spoke with Jimmy about that because there's an existing curb cut is why I'm asking and um I mean it would just eliminate a lot of these issues why don't you just exchange properties I'm like is that how simple that is if you have the conversation it very well could be just food for thought um and also um and and if that were the case maybe I don't know you do the the East End Landscaping as a neighborly gesture um I have a question Rafael you're probably going to be the one to answer this on the easement on the easement Jeff if you could bring up the the easement oh no um do we have a a tax map by chance okay that's right I'm I'm just I'll just kind of roll with it um the easement was with uh the poges and equest which I believe was Mr faucets yeah company okay and in reading this and then looking at the tax map it looks and please correct me if I'm wrong that the easement was uh between Lots 19 yes Lots 19 and 18 which is Seaside Brewing and nones um your property is lot 20 so I'm I'm just confused as

to a little bit about this easement um you don't have the drawing Brewery you said is between the brewery and well according to the tax map can I I got to get out my computer for a minute cuz I have another drawing that shows the other site with the easement on it grab it if you got it right with you yeah I do I'm it's I'm just confused and I want to make sure [Music] that this is the drawing that I turned in Jeff right we have that right so here's the building and here's what I understood and what I was given for the easement and then this is the verbal description if you give me another moment I can pull up the whole easement um oh I have the easement here okay that's that's where I'm confused because it refers to Lot 19 and 18 18 is Seaside Brewing 19 is nonan and 20 is the Mensel building oh here there you go Jeff I'm trying 821 Broadway I at this moment I don't know how to answer your question that's all right I want to go well Jeff's gonna bring up the tax map um and why he does that let me ask you something else so you can have a seat so he can get it on the on the microphone or on the record um is the Ada parking on the easement uh a necessity to fulfill the parking requirements well if you put in parking

the first spot has to be van accessible okay the Ada code okay so we need and Jeff can correct me seven parking spaces now is that correct and one employee so you need eight eight total to run if you have a seven room place you need eight spaces Okay so so so you really do need this to fulfill and is this going to be an exclusive easement between the hotel and um I mean and next door is nanies of course do they have I mean it's really confusing according to this but would they have rights to park there as well they already have those rights they have been used the space all these years and having their garbage there and their parking spots and they have a really big sign that says no parking or you're going to be towed from here right right there um were you able to are you asking like so when you look at that kind of those spaces where the tower is and so right now there's four parking spaces there so are you asking if when they put in the adaas space is the adjacent owner going to be using the Ada space Also well I that's what I'm asking do they have the rights to use that space as well uh the parking spots are um on the Eastman it specifies that the parking spots are for the Menzel building the easement does say granted for the unrestricted use of the defined real property and land for the purpose of parking and grassy Gris and use of cement brick built hose Tower okay

um uh doesn't say Menzel build no it does not it and if if I'm looking at this it says Lots 18 and 19 I think the Lots were renamed later on at some point doesn't that the the numbers that surprises me um okay just getting down to the um Ada entry ramp um I the Ada entry ramp which uh on the south entrance of the building M uh I it says that there's an ADA entry ramp so in the technical World okay of ADA ramps if you do a ramp that's one the slope is 1 to 12 uhhuh it's 88 okay if you do 1 to 20 technically it's a walkway okay it's not called Ada ramp so it doesn't need handrails and it doesn't need curbs it doesn't need all that so when I can as an architect I try to elongate the walkway to 1 to 20 so it's a little better slope so that's what I put in on the back the other part of it is to do it that way is from the back of the building to the property line is 4T according to the survey that I got in the technical world you're supposed to try to get that 5ft turning radius mhm there's no physical way to do that so I'm trying to make the top Landing a little larger because in the Ada code side approach to a door lets you go down to like 54 in and even 48 depending on where the latch and lever are so I'm trying to make it as accommodating as the width and the spot will allow me so

my question is there there will be a ramp heading west to the door where it's flush to the door entry correct because it's like a 12 in drop right now it's an 8 inch drop 8 inch drop okay so that's going to happen and so will you be putting up a handrail I'm we're GNA I'm Drew in uh just like a little pipe rail that follows the edge of it so nobody can walk off the edge of it or trip or fall off the edge of that's that's probably a good idea thank you no I don't okay I to sleep at night too yeah um so um over to the the parking lot on the the East Side Up in the northwest corner there's a powercom uh a power pole and a telecom box in that northwest corner how is that going to affect uh Ingress and egress into your parking lot I think it's hang on let me look at my own little photo here right it's close but we should be able to park you'll have clearance yeah okay because I noticed it wasn't it wasn't drawn onto the plan as an existing and now I'm going to go double check but that's the nice thing about doing the 246 of the drive a like I I haven't cut any of this close because like typically when I do a drive aisle all I need is 20 feet M so and if I have to make the trash area a little smaller and make it a little then I have that room so there's room to make things continually fit good within you know what I mean because that's part of design also squeezing it a little bit as

you get closer to doing it and on the revice parking lot um drawing that we've got um where is the uh the power or the lighting pole that was a condition of last year's approval I don't see a drawing on there anywhere um I talked to the electrician about doing um smaller lower um what do you call it uh ground light instead of an uplight this is just me what I do as an architect you're always trying to reduce the Skylight as you can but give people low light so instead of doing one big light we talked about doing solar powered lights at a more like a 4 foot level so people could see the area but not more light string because there is a light pole right there also so that's what I talk last I talked to the electrician who I'm gonna see tomorrow I think Jeff can those um baller lights thank you very similar to yeah baller uh very similar to like Riverwalk up in Asteroid can those be placed in that 10 foot buffer or does that have to be absolutely clear again there's no um there is no criteria for what Landscaping is that could be considered Landscaping if the commission wanted to consider that as part of the landscaping and from a traffic safety perspective Ballard along that edge would potentially prohibit a out- of control vehicle from crashing into the parking lot if it's on the um yeah if it's on the the East the west side of that you just want to make sure that you're clear of the overhang the can it be swapped for the condition of the light pole well that's what I'm

wondering what do you have to say about that rafhael um ask me your question again I'm not clear in what you want me to answer I'm sorry what does everybody else think of that lighting ballards versus a a power pole or a light pull it would look a lot nicer okay I would say as long as that light output provides the same amount of safety for the parking lot as a power pole as a powerp Lightwood and there is Street lighting there you said okay I'm just noting swap uh Ballard lights Jeff would you write that down so I don't forget is this a another condition that you're looking to well it's a change of trade it's a change of condition from the last approval of a parking lot like standard to ballards solar power Ballers that's the goal that's the goal is well you know our weather so keep that in mind you may have to actually Electrify them yeah um okay so there's that and on the the trash can uh area how tall is that surround I was going to make it six feet okay 6 feet and where is the access to that to uh it's there is a set of gates that will probably be swing gates I drew sliding Gates there swing gates right there in the middle on the North side yeah exactly on the North side okay so they can just pull their truck up pull everything out do their job okay all righty and just hope that nobody has to get in or

out better work quick huh um I would suggest on the your landscaping and you um and as far as as the condition goes um to modify that from a 4ot maximum height to a 36 in maximum height M uh just because of the the visibility issue going north when you look North curb cut that comes down that alley is well for a lack of better words beautiful uh because you don't have a Sharp 90 degree you will have a sharp 90° when you're going out and even though um there is o. land that goes beyond there um I just I think 36 well when I you see the part of the dotted Square that's right next to the word alley and the dimensions are there so that I left Turf so it doesn't have any so when you're sitting in your car and you look to your right you only see the turf and the plants start kind of at the end of the okay at the trash area so I did again I was always thinking of that Vision triangle I'm in that car I want that angle okay well let's go back to four feet then but that's at mature height yeah mature height because Rota dendrons I don't know about yours but mine are eight foot tall yeah well I tried I think I use aelas which tend to be uh a dwarf of a it's its technical name is Rod dendron you can see it there but it I put down the aelia and then I tried to write four feet reminding whoever takes care this trim them at four yeah cuz uh like I said you don't want you don't want an 8 foot rotor dender nobody wants an 8 foot root or dend let me tell you uh one other thing um you will be getting folks going

northbound uh and heading west into the alley it is legal to take a left on a double yellow line but you can just that's a pretty much a note to my self but I had Madam chair that traffic pattern may change depending on OD Do's Remodel and that was my concern because if a median goes in you're only going to be able to receive um southbound traffic so just a note um one of the things also from last year's approval was that a uh Right Turn Only heading east out of the alley was is to be attached to the stop sign and I think I put that note in the notes for did I put that in there I can't read it from here number number four turning from parking lot to the existing alley right turn only yeah okay because of course this the sign never went out um now that's a a city stop sign is that going to have to have approval by the city to put that right turn only on there the right turn will be out of the alley so it'll be the alley not right turn onto the highway right turn onto the alley so no I'm talking about heading heading east out of the alley onto 101 that's something that would have to go through uh the city and probably Highway 101 or the OD do for approval to do that okay are you trying to get the alley to be a right turn only I'm just trying to clarify heading out of it yes because it's well for two reasons the applicant doesn't have control over that the applicant does have control over his their own parking lot of making that a right turn only but right turn only from a public rideway onto the highway is going to take approval from OD do and likely the

city okay and if there's if a median does go in on 101 it's a moot point but that's that's a dangerous spot so we know we're trying to work with you with the minimum amount of Ingress and egress that you have to to alleviate any traffic further east or further west on the alleyway it's sufficient for the to um condition the parking lot on having the applicant put in as noted in their plan a right turn only out of the parking lot onto the alley note that it's on there good good good good um and I I just wanted to let you know that in the previous plan um the the exit out of that parking was always heading north and coming out that way but that there was a one way rather that we reduced it into a one-way traffic from this project rather than both directions of traffing yeah yeah um and G whiz I think I've asked and you answered all my questions um ODOT is fine with it Madam chair as it yes sir as it pertains to condition five again we applicant still needs to um provide a timeline they've offered a timeline of 3 to four months uh what's the commission's feeling on that for satisfying condition five in the meeting now instead of providing it in writing later how about um well three or four months we know what what can happen you know with our weather um end of September that actually gives you a few extra days what is everybody saying end of September good okay condition five will be Rewritten to to allow the landscape um plan to be completed by the end of September September 30th 2025

well they said that you have to have the paring they gives we have to have it otherwise I'm okay all right we have to open our business yeah sooner the better right Jeff is that uh the parking lot or just the Landscaping uh just the Landscaping the parking lot needs to be done before they open the business okay yeah so it'll already be um defined but the Landscaping can go in until the end of September and end of September yeah okay thank you okay I found my two other things okay I'm going to turn this back over to Vice chair pleas actually she found her two other questions for you thank you I don't see where the bicycle parking is noted in this new plan on the on the the other drawings it's by the Ada it's by the Ada Park okay no wonder I didn't see it thank you it's back there I I could see it over his computer and those are that's going to be providing bicycle parking with with lockable bicycle stands or just somebody could stand their bicycles there a standard rack I mean it's going to be a rack yeah okay um cuz cuz I couldn't see anything but just the bicycles drawn in there so there will be a bike rack there and then they have a fir recall interior that was a bike parking too okay for perfect um and in condition four uh you note that the applicant will need to provide signage to ensure parking lot is reserved and strictly for guests in the hotel to prevent Hotel guests from taking up parking along the Broadway that signage seems to refer to signage in the parking lot um I believe in my opinion we also need to require signage in the hotel that says that that's where you're supposed to park

because otherwise everybody else will know that that's only for hotel guests but Hotel guests could park wherever they want and walk into the hotel and have no idea that that's there's actually a place where they're supposed to park uh with booking or reservation they will get written instructions okay but I think that we should make that that that should be an included part of the condition that that's that's up to the commission not up to to me so speaking from the hotel operation side of things that's a m that's honestly that's not going to do anything once it has to be the conversation at the front desk as well as the time of booking and instructions walking them through cuz I've been doing this 18 years and no matter how much you put signage up signage becomes a wallf flower and nobody pays attention to it so it's it's really in the operational portion of booking and communicating that personally upfront okay so did we want to make that all of that part of the condition or just uh well that would be conditioning the operations of which why I'm saying a sign in there which is then part of the I I'm I'm simply saying that from from experience it won't matter conditioning the operations of their business is stepping outside of what approval criteria can be while conditioning the uh use of the parking lot to be restricted strictly for guests is I believe within the F purview of of the commission and the signage would be inside saying for hotel guest parking only um aquamarine hotel guest parking only you can do it from the outside but you can't do it from the inside any other questions ma'am nope that's it all righty with that being said who wants to say

what I'll entertain a motion well there was a lot discussed so I I I move that I'm sorry I do not have the correct one up here there commissioner CRA before you do that let me make sure I go over what I have for notes um so that the the count the commission can can make the motion and agree on on what we're saying here uh condition two uh exterior lighting will be to add solar powered baller lights for the parking lot and uh and uh along that Eastern Edge or was it the Western Edge it's the Eastern Edge along the Eastern Edge in the uh planter strip oh oh I see what you're saying yes somewhere in the planter strip strip okay we'll just say in the planter strip with you know reasonable distance from the front of front tire of an F50 you know F Ford 150 you know whatever that extension is um and then condition five uh to implement a 4 foot maximum height on landscaping and that's what he addressed to begin with yes and um and the landscap scape landscape plan can be completed by the end of September yes okay do we need to include the equivalent lighting capacity of the ballards that is to what the standard pole safety would have provided well I I don't know my Lumen chart um I am going to defer that to the the planning department and the building department uh we do have an outdoor or an exterior State poll are you able to provide a a lighting plan I know okay so why don't we add if you want to add to the condition to submit a lighting plan for review yeah there you go on number

two great number two yeah I just don't want sure know household right solar lighting to be stuck in the ground and be yes personally I'd rather they be um hardwired but I understand um solar is is a green way to go you know little bit at a time you know like anytime you can so use a little more green little less uplighting that's kind of the what you're taught in school and even though I've been out of school for a while you're still trying to meet certain ideological criteria well my concern is I just want to make sure that they are illuminated at night e even when you have a Street Lamp there because sometimes when you have a street lamp on a solar light will not come on well uh we're meeting with the electrician and if hard wiring works I I don't object I'm just always trying to design what I think is best I prefer to see Ballers solar powered but if the condition is wiring it you know then you wire it I don't you know like I can't I can only suggest I can't demand yeah anybody have thoughts on that I I think that we should make the condition balled lighting of of similar L lumens as the as a safety okay um and leave it up to you to figure out which way is going to be the best way to go um you know you can set them on a timer rather than on you know dust on I I know that's the other thing I like about hard wire but based on Lum but solar you can do as well set it on timers rather than but anyway that based on safety provided by the lighting not okay okay source of energy okay so we

have the notes on condition two and we have the notes on condition five was there anything else that's what I have no okay so we have go ahead and finish your sentence motion oh the number okay so I move that we approve 769 d248 plng with the um condition that were just stated as amended as amended as amended okay so we have a motion do I hear a second a second who came in first Gretchen Gretchen okay we have a first in and the second all those in favor say I I I any opposed you're approved good I just I just pounded with you when you all like this and you know don't hesitate to have a conversation with your neighbor we're always exchanging uh text over messenger she sends me our toilets our Porta is when they when there's a storm they walk around so Jimmy sends me a a snap well a conversation over a cup of coffee or tea is always a good thing Al righty thank you very much can I say one more thing I want to thank Jeff just cuz working with him on this was uh great he made himself available helped out he communicated when he could he's a little too busy but he worked around that talk to his boss about that did you hear how somebody tried to scam her out of money in the name of Seaside that Jeff Caught no but we'll have to talk about that at another time but thank you thanks for coming in folks thank

you alrighty have a nice thank you night have a great project I now ordinance Administration I have nothing for ordinance Administration okay comments from City staff how's Deb doing uh we're running short right now that's all I can say we're about 50% down in Staffing for an extended period of time uh I will say though we are scheduling a presentation on our buildable lands inventory it'll be at a upcoming city council meeting likely first or second meeting in April where the Planning Commission will be invited to join the city council if they'd like and hear the presentation on uh on our buildable lands inventory which is a big part of our comprehensive Plan update as well awesome okay and uh I'm sure we'll get plenty of notification for that comments from the commission I am going to hold you Noe I'm good nothing Mr Johnson nope miss dmer Mr Mitchell Mr Rose Miss KAC um any updates on the comp plan where we at what's happening we're going to present the buildable lands inventory and then uh from there um I'll meet with I got to meet with our consultant to figure out when we're going to get on the books I want to get a date on the books for the uh steering committee and roll out the first draft of the plan so the buildable lands is part of the Consultants work with the comp plan um they would have done a buildable lands inventory for our comp plan but the county did a countywide uh project for buildable lands and Readiness for comp cool so it's so yes it's part of our comp plan but and it's the same

consultant part of the contract that we're paying for right perfect yeah that that was good Al righty Mr craft you're up thank you um I do have something and this is a longer uh discussion but not for tonight um I did go u i did uh send um some ideas and thoughts over to uh planning director Flory um I'm going to read a little bit a tiny summary of what it is but I do have a packet for each of you not a packet it's two pages of some things that I'd like the Planning Commission to consider um so I'd like to see the Planning Commission would entertain making some recommendations to the city council for items on um that are listed in the packet that I'll give you but to city council uh this is not up for full discussion at this time it needs to be an agenda item uh and the Commissioners need time to review the documents um I have uh provided a copy of it via email to director Flory um and it's in regards to the Citys side ordinances chapter 31 on page 11 concerning the Planning Commission uh section titled the powers and duties uh and opening up discussions around uh sections A and B in the ordinance and just some items in there and I'll give you these for you to look over and hopefully we can have some uh good discussions about this Y and uh Jeff I believe it's uh targeted to be on April or March or April this is March oh my go April April's agenda uh I'm late we'll do it uh we we'll put it on the agenda for April so that it it goes out to the public so if anybody wants to um join us then they have the ability to do that um but along with commissioner Craft's information he's going to put out um a um article 9 section 9.10 is very

specific on who can authorize or initiate amendments to the zoning code or the zoning map and it states um an amendment to the text of this ordinance or to a zoning map may be initiated by the city council the Planning Commission or by application of a property owner so it's well within the authority of the Planning Commission to um have discussions on making amendments to our code and making those recommendations to the city council um I would suggest uh we have the discussion in the commission meeting get a consensus from the commission and more of a scope of what uh commissioner craf is uh is U proposing uh before we go to the city council uh and and the second step my I would suggest would be maybe a joint work session with the city council to hash out some of the finer details before we go full on into uh an application an amendment uh we don't want to go down the road of of doing work on something when or if the council has no uh desire to move it forward can I make a suggestion so that we don't run a foul of public meetings law um it would probably be best if you sent the email to Jeff and Jeff disseminates it to all of us rather than you disseminating it to all of us is that how you like to do it instead yeah you we can do that and I'll send it out tomorrow I already have it so great you you said bring a packet so I brought packet okay great if you hand him that folder and he hands out well he already has he has the email with if you guys want it tonight not to have the paper but yeah yeah I can yeah we can do that okay okay um anything else from anybody else believe it or not I have nothing to say except