Library Board - Regular Meeting

all right I call this meeting to order and first let's do a roll call library director Jennifer ready Sarah M I write these all down R you are now T our friends and I'm the representative from the Seaside Library friends and Foundation representative from UC Library friends and Foundation T mono Eve marks and our council is on hiding open here all right so are there any changes to the agenda yeah I added um down under new business the welcome to the new board members and make appointments any you want to move that further to the top I move to move it to the top right now all right the approval of the January minutes to a second right are approved and now on to welcome to board members so we have two new board members we have Kathy Ryan and uh Sarah mullery um who so eloquently uh interviewed in front of the city council um which is and I think you all know that that was very out of the ordinary that's not normally how um that process goes but I think we felt

I thought it was wonderful that we had uh four uh amazing candidates for two openings I think it really shows that not only the support of the library from the community but we've also sort of reinforced um the just a reminder I think to the council and to the folks who are there watching on Zoom that this is the cool place to be so thank you do you want to give a quick 30 second intro of yourselves I me you sort of did that during the interview process but sure uh I'm Sarah I've been in Seaside for about seven eight years and I have a young son who's four years old and we got really involved with the library or I did at least after he was born and then I was involved in sort of the book challenge um and that's when I attended my first board meting I'm Kathy briyan and I too have lived in Seaside years um I've always felt like the library is a Cornerstone in any community and it was like what the old General Store used to be where people gather and you know get warm and drink coffee or beer depending on which general store you went to and um so it's it's just an opportunity for me to be more involved in Seaside well welcome we're glad that you're both here and now for appointments yes so I guess I don't have shair we could do a you want a vice

chair secretary need a what a nomination and then a second and a vote are there any nominations for vice chair I hate to say this but I'll nominate myself in order to not be nominated for secretary [Laughter] any other nominations okay should we vote everyone in favor of Kathleen as Vice chair yes hi I anyone oppose all right Kathleen you're new Vice chair thank you now the hard one any nominations for secretary anyone apparently it just and the nice thing you know well it's not up there now but we are being recorded and we have got the zoom to go back to I think there's a way to transcribe them um but there's also we for the most part we we do follow pretty much to the letter what we had reported and kind of the BS are there um and often the previous Secretary would send me a draft and I would go through and kind of clean up areas that were that I knew I could add maybe additional content what we talk so it's just going through and listening dur the meeting during the meeting can I could I possibly like go at a later time someone who has done that the

quality isn't the best so just keep your reports okay yeah do would you like nominate yourself I could nominate right everyone in Sarah our new secretary anyone clst s congratulations for the new secretary it's really only what 48 pie and we'll we'll work on it could I make a suggestion since um you now have also a new Council leaon you might want to have a little introduction H would you like to do little introduction of yourself I suppose I better I um have lived here since 2016 full-time 2012 part-time I was a police officer for 23 years in Washington and wanted to have a total change of scene so I came here after vac vacationing here for several years I decided this is where I was supposed to be um I newly elected to the city council just um my term started when I got sworn in on the 13th so I've been learning a lot meeting a lot of nice people and I'm looking forward to working with all of you well okay so I think that brings us to community engagement so this is a new addition um I decided I realized uh that I have been in control of the agenda all along recognizing that I could change

it um and you know maybe add add some add some pieces to it that I I hope at least for me it sort of came up from convers a that I had with Heidi and our two new board members about well what do we do like what what does this board do and what what's our role and and I realize that I think there's some additional opportunity to hear what's going on in the community and I stole this from the asoria public library agenda in which they do a community engagement report where each um member goes around and kind of talks about what they're hearing on the street um or what they you know what conversations they maybe had in the last month about the library it doesn't have to be anything elaborate because we don't want to stay there until 7 o'clock at night um but just to I think in the in the effort of this being an Advisory Board and keeping me informed of what's going on what you're hearing from from the community um and also hearing what other people are hearing sort of able to share that back out so that was reasing behind number four anyone like to share what they have heard about the library out in the community or experience about the library out in the community this past month well I can share something uh my daughter-in-law recently moved to Seaside just a year ago and even though I give her a calendar every month because I'm in the library a lot she she goes her kids swim across the street and she said that she noticed something on the reader board that said oh I wish I had known about that I would go to that and I said you know D we've got a we've got a calendar so um but she did she did

say that that this library is wonderful and she really really appreciates it and that's good to know about the reader board because I know that we've had some struggles with it and kind of keeping it up and running and if I'm that helps me to know that it is yes that it is a useful tool something passion to to make sure well she's learning how all the all the ropes around town so right as a member of the general public I live on the other side the library that way and so I use the reader board all the time like I read every time I drive by and I find it very useful but that would be different if they didn't drive every single day I'm it's small as well and I gotta say even though I come here and get it the information firstand I still forget throughout the month and then I drive by do copies at the monthly calendar get put up at the post office uh no I well I don't know that would be a Josh question I know every month the um the animal the pet shelter puts up every month animal new animals needing adoption so and I know I look at it every there and but I don't remember seeing a Library calendar I'm sure you could get permission to put one up Ask Josh Josh s of papers the town with those so we can add that to the list of places out to is it put up in the visitor center I believe it is it's definely in the

kiosk s so well let me put it this way the calendars are shared whether or not they get put up um sort of outs we can follow up and ask um if you wouldn't mind it'd be interested to know where he shares them I I would like to say that when I first came on the board uh Russ tager a president and I think that he did a really good job of keeping the idea of the library as something that geart resident here is the and I sort of feel that I would like see a little bit more I don't know how of you know saying what we offer to give our residents who frequently complain to me about their out of City fee which I explain things to them that they're actually getting a bain um know set taxes but I do feel that without R kind of always sherle for the and your who was the cheerleader Library going to well they have a post office or Postal Office there you could post there as well are there any Community meetings that go on there that maybe I shouldn't be thinking about putting on my agenda or we could be in touch with Chad swe he's the super he's a city manager sweet okay they have a board in sitting to okay not on my radar I already have a fairy long

to minutes i' like to say kudos to Josh on his board game I'm a member of like a North Coast for game group and we recently reorganized to where work at City specific and so the library has been mentioned a lot in our Seaside chat about board game night and also just kind of having space for people to come great we've actually talked about making it every Wednesday just because we don't have anything going on it's a really low barrier program you know we don't we don't serve food we don't it's we just set up tables and put out gain so um that I think it would be you think you do you think that if you did it every week that people would be spread out for four weeks rather than all coming to one week I don't think so in to say I think maybe you might get more engagement because it would be like is it this Wednesday is the next Wednesday I can't remember you just know it's Wednesday it's like every week where you don't always get all the same people but you get any other community engagement reports all right moving on to the assistant director report now Josh is not here in our meeting I'll let Jenn talk a little bit about that but your report is a CCH yeah we kind of talked about you know where his time is best spent um and he puts a lot of time into the calendar into the report that he shares and um and then basically reads it out to us which I think is great um to to have all of that information um so what we thought we would do moving forward is give him some

time back in his calendar during the day and then we would obviously still submit this um and I can sort of highlight again this is the first time we're trying this so seeing how this works um I can if you have particular questions about um looking through the report let see I should be able to pull it up too maybe I don't know I thought i' pull it up Ahad of time um but if there are particular um questions you have about the programs we're offering or any of the attendance did want to show this is sort of tied to it um the public library statistics so all all the staff sort of share various things with me so we have here is our um adult programs you we pretty much run between about three and five and the attendance really varies yeah kids yeah they that's where that's our bread and butter right the kids stuff and so Outreach programs that's when Marian goes to story times uh at other facilities where she'll do uh a book talk up at the school so those are broken out here so those are how many times she went out not how many PE people she spoke with that's how many times she went out and then that's how many people she spoke with where's the house many oh attendance oh there you go so in December she had five Outreach events with a total of 178 conts perfect yeah this one um I believe that was when Maran and um and Anna went up to the schools and signed up um like all the grades all the classes

in in one grade or a couple of classes so like everyone in fourth grade got a library card so that's why there's 479 people so there might have been like you know one day that they went up um yeah it's see that they must have also done in so that's when Mar and I went up to the schools and we did the summer reading promotion and I was actually identified as when I was driving the trolley at the Christmas Christmas trolley and we asked this young man and his his daughter said oh are you visiting from you live in town oh we live in Seaside oh I work in Seaside she goes I know I saw you recognized um so you didn't start taking attendance back in January through June this one um is for our adult passive program so we just started putting out coloring sheets in July oh so that's what this is so this is we put out one passive program so we're I wanted to keep track so we have a sense of you know are we was it waning or people not really enjoying it that much but Josh will determine how many printed sheets he put out and how many are left at the end of the month and so we're able to see um it has actually bumped up um in January and so the numbers went back up from 67 to over a 100 this P month so that kind of gives you you know sort of a different way of thinking about you know the attendance of the programs specific you know these are more specific to each um each individual program but I will will say that the uh this Saturday's program the painting one

we have already maxed out our 10 seats um we thought about adding more but it was 30 bucks a pop for us to add each time and we figured 10 was a good amount sort of get us started but we would love to offer it again because we know it's really fun and the in-laws uh I think we had over over 10 people show up this past Saturday it's a pretty well attended movie and the next film we'll have the presentation with he's a filmmaker but he's also a historian Mike civil uh and he is um stepping in and helping out with this where he's doing the's laying the groundwork of what the movie is about um give a little pre Preamble and then we'll do a talk back after the movie and folks have really responded to that any's doing that for free which is kind of nice I really like seeing the statistics you know the meeting room reservations your volunteer hours um all of that I think that is very valuable to be to see that um and down at the very bottom which we did there uh things added and things withdrawn I find that very interesting yeah it is um and well that and that's actually something I wanted to share with with you all because I would I've been collecting the statistics in this way a little bit so let's see I started in May and then we did a report and I don't remember exactly when I started thinking like oh I need to be capturing this on a monthly basis so that I can pull all the numbers together and just to backtrack a little bit when we annually the library and all public libraries in Oregon report statistics to

to the Oregon Library Association or the Oregon State library and it takes a ridiculous amount of time to compile all of those statistics each year we've forgotten how we gathered those numbers and the numbers that they're all over the place and so what I created um from from that spreadsheet is this this sort of check list of things to track of and it's also evolved um because I start to add different pieces thinking oh I need some more granularity on this particular item and I've seen some versions you know where you have 10 or 12 sheets that funnel into main sheet I'm getting there I'm just not quite there yet but can you go down to the you went through a purge for books there so we have been going through a purge so what that's something else that when when I started you know we have a beautiful collection and we're running out of room and every day 500,000 new books are each day so to try to make room for all the new stuff you know we we had some conversations about thinking about the shelves as like your your closet you know if you're GNA bring in three new items got to get three old items out otherwise the new stuff just gets crammed in with old stuff and then you can't find it anymore and then then it gets lost so it's also really hard to get rid of things that maybe you personally purchase for the collection which is the situation where so um it's it's it's a hard thing to do to go through and and pull out a book that you bought 10 years ago and thought would be amazing for the collection and it never

surged so your criteria includes yeah so we look at there's kind of the um you know we have a handful of criteria there's um whether or not it's even still relevant so that's that could be one reason to to get rid of a book um it could be that it hasn't circulated and that it's not really serving a purpose so if it's if it's not checking out and it's not you know part of the cannon then um then we're not going to hold on to it because we're not a reposit we not a repository can't do everything um but we have we have stuff that's getting or you know if it's in bad shape we will maybe try to replace it if it is something that's that's circulating um if it's the last one available in Oregon we might hold on to it kind of thing or um but again we can't become we can't fill our shelves with stuff just you probably don't want to spend this much time but why do you have three lines for like July for um so and I'm not sure why it's not showing up there but I actually have uh I have ju you got a bunch ofes so this is the Total Line yeah so it was teens adults and kids so I had it split out and I'm not sure why it's not printing here oh I see for a Sur okay yeah so this is probably kids teens okay adult okay do you split out fiction and non-fiction I have not again I couldn't I love data for me like I could completely fall down the radical and never leave the

spreadsheet yeah right sounds like a delightful existence some of some of the books um come to us because somebody leaves a bequest and sometimes we'll see a book them front of the book on the FL saying that this book was is here because it was purchased in honor of somebody or Memorial whatever do you have any kind of a a different kind of process if that book is pulled to be withdrawn that what you do with that book I don't I think it's happened in my tenure but yes we should have we should have some consideration for that because it was a donation right um so like offering it back to the person who Don usually they're dead yeah that would be hard okay what happens with other um that is very secret so depending on um if if they're weed from condition uh we do box them up and we send them to the trash so we that there was a push a handful of years ago to recycle um to try to recycle books uh unfortunately the cost to get the books to the stage of being able to be recycled didn't um there's a lot of glue involved there's a lot of parts in addition to just the paper um so but there's also oftentimes if if we're pulling things that just hasn't C they haven't circulated but they're still in decent

condition it might be of interest you know for a $2 $1 book sale item um we hand them off to the the friends and Foundation to to make available and you'd be surprised actually probably not but um children's materialists usually don't make it that far Because by the time they're getting loved on any other highlights in here so random things that we again some of them we keep track of because these are questions that the um the State Library asks uh and then we've added in some additional things that that we like to be able to see to and do you do a uh friends book sale large one or is it just the shop I believe we've had a large one in the past there's some challenges with that um the biggest and probably the biggest barrier is the where to store the stuff in advance of the big the big sale um we're we're pretty limited on on Space um so that would probably be the biggest one I know that people love them uh and they can generate quite a bit of funds and at least sort of buzz you know up around the library but to be able to uh store the amount of books that we would need to make it a worth while big blowout I think it's been that's been the challenge there'll be some changes in that with the regime okay can I see something about um maybe

this would be helpful to your staff to know but I am a heavy children's Library user and we check out like 40 to 50 books a week and I really noticed that there are continually new books and I love it because I I will like eventually start the same ones that I've already checked out before always enjoy that so I appreciate we do try to it very fresh you know we have we have a healthy budget for for Content which is getting chipped away at because we just did a book order for our s reading program we purchased the prize books and they have Double Bs double so we are seeing we saw a jump from last year to this year um of just the cost that that we incur and we do get a discount for but for the books that we purchased for the library but I believe that will continue to um to be impact so you know if we're given $50,000 for the year and youed to be able to buy try to do back na math but yeah it diminishes well last year I know um Grocery Outlet was doing prizes I'm sure you have data on how many kids chose prizes if you need few books Because unless I said you have to choose a book my chose prize every single time that's true that's you know talk about it we like to have the books available and have it be that's that's one of the prizes for sure and then it right down at the end and this is sort of what we were talking

about before like um you know here's our which I I found actually this was pretty high um so for the year we brought in $1,600 give or take for fines right so that's going to be um overdue fees lost book fees um now library card fees so we brought in $10,000 for card fees um so folks who are outside of the seaside uh City Limits which I I thought it was more like $5,000 five to $7,000 so just something to be thinking about like we were going to go to the idea of maybe being a County Library how much the county would need to kind of kick in just on a baseline of um you know that's money that we're bringing back in and it's important to knowe that those monies do not come to the library they go into the city's General correct which then helps you know fund the things that we've already asked Force but FS everything yes here's friends just an interesting interesting stack shop does the friends also go to the general budget no oh no that goes to the library friends goes to friends and then we use that money to support the library library programs and you're gonna get the opportunity through the next few months to learn a lot more about yes so any um I didn't go over the specifics of of the the various programs

but you're able to see things are going on and have questions questions on Joshua's report I have to tell you does anyone know what a walking taco is no walking tacos where you get a bag of buritos oh yeah and pour the toppings of your taco and then you walk around so the kids are gonna the team I love when I have to test those to make sure they're not poison any questions on Josh's report all right T you give us the presentation report yes glad to do that um as of several weeks ago the cide library Foundation cease to exist and um they voted to transfer their assets to the uh Seaside to the Friends of the Seaside Library um at that same at that same time the friends of the Seaside Library reorganized and became the Seaside Library friends and foundation so basically the two entities merged and what we have done so far is that we have a provisional board I'm the chair of the provis oral board the other people on the board are uh Pat Layman who was on the Friends board Jim Shipley who was actually on both boards as the treasurer Leah Griffith from the foundation board Jim Beasley from the foundation board and chrisy weights from the Friends board um Jennifer was actually a member of a voting member of

the foundation board she is an ex official member of the um of the Seaside Library friend and foundation and what one of the things that this does is it removes UH responsibilities that are uh part of the friend and Foundation from Jennifer's plate she shouldn't be writing the checks she shouldn't be keeping the statistics she she should not have any extra work due to an outside organization that is supporting the Li and so we are in the midst of organizing um I met few days ago with Pat Layman we brainstormed and on Friday of this week the uh sliff is is meeting every other uh excuse me two Fridays a month the first and third Fridays of the month and we're on a pretty fast track that we we want to accomplish a lot of things by July 31st you notice I said provisional board by July 31st we will have in place our bylaws our policies we will have um membership right now there is no membership list and so we will have a increase we will have membership we will have a membership meeting at which they will uh elect the board um and we will have Financial policies a lot of things to be done between now and then um one of the things that we've decided right now is that there will be no change immediate

changes to what we're doing in the bookstore uh ultimately though we want the bookstore to be able to take credit cards we want to take the responsibility of selling books at the bookstore off of the staff here the staff shouldn't have to sell the books so um we're forming different committees for uh different uh functions different things that we will be doing so between now uh it's very important that sliff has a good relationship with the board so that we report to the board here's how we are supporting a library here's how we're supporting you but also hearing here's how uh we would like you to support us or here are the things we need so we I don't know that the friends or the foundation ever had an annual budget we will be having an annual budget and we will be um working on on the ways that we contribute the money and we will definitely be keeping Monies separately there will be what we call the general fund or the friends fund which is for programs for ongoing things but then we will have the foundation endowment fund which we will have people going out looking for requests looking for people to leave us in their Wills leave us a piece of property whatever so those bigger things so that we can help Fund in the longterm capital items and that kind of thing so um it's it's going to be very challenging it's going to be a lot of fun and um this is my passion project for this year oh that's all I can tell you about that um and we'll be keeping you informed um

at the next um board meeting I hope to bring our hopefully uh they won't be finalized byla they will be the draft which we will be taking to the membership meeting at uh in July to be fin any questions keep us updated now nice to have that record yes libr I also tried to put um my report into kind of some categories um and this may change so just some updates about the library facilities um the budget requests to the city council are coming due and just got an email from John it looks like it sometime in March when each department will make their case to the budget committee uh and explain why we want x amount of extra dollars so um if you may recall uh last year um I asked for um full-time benefited position for our youth um our youth position Youth Department um I am asking for that again I didn't indicate that on here but it's not part of facilities but um the two major things that I'm asking for are facilities related but also I'm also asking for that position again because we really are seeing the benefit and the impact in the community when we have Mar in her capacity to be able to do the Outreach to the schools and to um to homeschool groups in town um kind of drumming up interest about the library and having

these conversations and that way we have the assistant here who's able to manage um all of the things that go into getting ready for story time or getting ready for walking tacos or um you know keeping the kids collection looking fting so there's there's some balance there so I am asking for that again um but the the two babies that I asked for in library facilities and it may not be this time around but it's sort of using it as a placeholder for if it's not this year maybe next year um our haax system has been um I mean it's it continues to function but my understanding is that if the building were built today this is not the system that would be put in it's up to to what we need facility how old is it uh the building was built in 2008 so it's from 2008 um and it's basically a residential system um times eight so we have like eight zones we have eight residential zones and when did you get this quote of 25,000 the 25,000 was just for the engineer believe the cost so I I had someone in the HVAC s Community come out and chat with with me and he said this is the these are the steps I would normally be taken and I chatted with public works and and Ed is in agreement with your numbers that the first step would be to bring someone into to do an evaluation of what we would need and then they would say this is what we recommend you doing moving forward so the first step is that 25,000 to hire the engineer the cost of redoing the H is probably more like 750 so I was gonna say because I just had my residential one furnace replaced and it was

$27,000 yes so and the the guy I doctor said that they had gone up 30% in the last year and they were going to go up another 30% because of the Tariff stuff so yeah it's going to be expensive it's G to be expensive and you know the the fire department and I believe the police department probably just had some new stuff done so might have some numbers from there too so um it's kind of a placeholder for the city to recognize that this is something that needs to be done um down the line and so that get my foot that one and if I can add to that that's a perfect kind of place for sliff to become involved in fundraising great that's good to know and actually maybe even more so second item which is um the library Furnishings refresh uh again a lot of this furniture is from when the building was first opened and it's all in great shape for the most part you things are getting bit um but there's an opportunity I think to to think about how the space is used and and put some Furnishings into the space that would really um create more more of that Community Gathering space go to back um or rethink the space that we have in the front so um I guesstimated like $30,000 for that um I did just come up with a spreadsheet of like how many tables and chairs and kiosks and all the things that we have um idea so I already have some fundraising ideas for that too and and I think that's really how it's meant to go is you know you come up with your your your wish list of things that you would like to have done or things that need to get done and then if if the city isn't able to fund it

our next our next line is asking friend foundation and seeing if it's something so that's what's happening with facilities and we did also add a new um send Source uh is a new front door counter um doesn't have it on this one because I just added it in January so for what so we have this Antiquated front door counter that um has like press two buttons at the the same time then you're in a menu and you T tag over and you have this tiny little screen and like littlear game or something um we also have the RFID counsel that the older one is the one that captures right at the front door the RFID is those are the gates you walk through so we have a fair amount you can see the difference right so um let's say here we've this is summer summer months this makes the most sense so we had almost 11,000 C on the front door but only 66,000 coming through the RFID so that's probably kids coming from the programs in here or things happening bathroom or just to the bathroom refill the water exactly that happens a lot um so this new door counter um it and I think it only cost us maybe $2,000 or something to get installed it's um we we're actually going to have on it next week and we can log into um software and it can give us like basically heat maps of you know our activity so really you know we use door count really to talk about what we were changing the hours and discovering that it's might get three people you know in the last two hours of the day so um again

data so we installed that um and then in terms of the Staffing I wanted to share this was a really cool thing that uh Maran and Anna got to do uh back on the 25th they drove down to Salem public library uh and they hosted a mock Prince award so the prince award is the um one of the Youth Awards that's given through ala um and for um excellence in young adult literature so the the titles that were in the in the running everyone who participated in this mock award had to read every title uh they also made it available to students so students had to read every single title to be bu them to participate in the um in the award Workshop so they broke into small groups and it's one of those it's like professional development on steroids you know you get to connect with people who are doing the same thing you're doing around the community which is hard in our tiny little Community because not there's not a lot of us right um and that and they had students each group had a student assigned to them so these are students who again read every single one of the titles um and it was really um it was fun fun to hear their report back um and I believe Maran chose in advance of the Ala Awards being um announced she chose the one that she thought with wi The Prince and and I I recently read it it's it's a graphic novel I'm not a graphic novel reader I have read them but it's not my natural it's not what I gravitate toward um but this one was lovely it's called Brownstone and it's a it's a really beautiful book you can read it pretty

much over lunch so I highly recommend it so that was either live in the library portion it's in the ya ya section yeah it might be checked out it's called Brownstone uh and then yeah again statistics you got the the all of that statistics there but we are seeing um an average of about 10 to 14 attendees at our adult and team programs which I think is pretty good um adult programs are sort of historically the hardest ones to get F to come to we really solid team group too and then of course our story times you know can be 25 and up um and I thought it was interesting in December we added 111 uh new library cards and then for the partnership U Partnerships and Community engagement I want to sh about the books uh we did apply for a team Insurance ship Grant which we're waiting to hear if that's one of the things that's on hold um but that will help uh if we're funded that that will help pay for our class of books in another person this summer um and the books that I purchased in guad laara have begun to arrive and they're on a cart uh and we're we're supposed to get another shipment and I can't do anything with them until I ensure that I have them all here but I had a gentleman in um one evening checked out two of our Spanish language books kind of on um finance and start their own business and I got really excited and just started speaking Spanish poorly but told him about what I was doing and I said can I show you some of the books and so iel them out and was like pointed out a few and so have have

a on to Old business and the library web and I wish I could pull it up for you but we have um we are super close to going live with the new site um we there's I have to I have a meeting with John next week or later this week where we'll talk about how it's going to get hosted but essentially um we're super close to launching it so we we had it paired down to really really simplified pages and simplified um graphics and um once it does go live um or if we have them in tandem or if it's not live I want to share that with you all and would love your feedback we had our staff meeting last Friday uh in here and staff um gave us their input to what they thought about it um and it's just the barebone so we're going to be slowly adding adding to it really excited to have that what's the Target that you're GNA have life um I would like it live in the next month but we the parts that I'm unsure about um are sort of the backend things like where it gets hosted item from Alex like who holds the domain um you know how we Sunset the old site and then make sure that sort of gobbly do the backgrounds and for the page for slip the contact person is Christy Wes yeah and it'll look similar it'll have a similar layout um in that will'll have sort of tabs and and links um but it's it's a little more

streamlined yes well welcome and I think there is that handbook um I just printed a copy of it um it's 62 Pages um there's a lot here I don't think we necessarily need a lot of new um copies of it but if you're interested happy to share that with you or share the link with you um and the process so far I haven't had coffee with me yet but I cular Cy and cular I'm talking about um what what we do here uh at some point I'd like to schedule for each of you to come in and meet all of the staff as much as possible we don't all work at the same time uh and kind of give you a behind the scenes look at to you know we all the magic happens give you a rundown of all the programs that we offer and who people are who made them happen um and start that process going through that handbook first looked at it was 62 Pages it's a lot of redundancy a lot of redundancy but you have Advisory Board you have government's board and so it's not as daunting yes as as it might appear yeah and and you know we went to this I think in the past a subset of this has been written up by by previous directors as a as a packet maybe to hand um hand out so I would like to work toward that where I'm able to you know synthesize this down and then make it a little more um tailor to this

Library we took care of all of our schedule new this earlier in the agenda but is there any other new business all right well I did um I did share out the the draft um Mission Vision and values um are working document you right um so we're kind of running running a little we have a lot to cover um keep revisiting that down I think whatever we do end up drafting I will bring to city council as um this is what we propose and it might also be tied to the BL bylaws we were talking about well that's a whole discussion you know versus policy what's the best way to go well then policies I know it's a little bit of a dirty word but um the I I've now been given the go-ahead from uh from sensoring to start working on um devising new policy and I'm hoping to make it not just here's here's a paragraph how would you change it but here's a section you know here's sort of the framework of all the pieces that we're going to flesh out how does that look what's missing what's redundant and then give you chunks of here's a collection development policy here's a um collection development policy

BR we don't have any public today a comment uh so on to four I also added that because I know that sometimes we would get to the end and some might say I I really wanted to just share and officially from the board I'm curious um I read about the Oregon students ranking among the lowest in us for math and reading which is not something to be particularly of um then should the seaside was like under 40% of the kids are reading at their level so what how does the library partner with the schools uh we parted pretty closely I know that Maran is up there certainly at the elementary level with the teachers and the Librarians up there um I meet pretty regularly with Susan Tad um obviously that's like 30,000 foot view of what they're doing in the classroom um we again because of Staffing we we can't really be up there as much as we would like to be um I do know that the middle and high school you know they have the the the combined building and a a shared Library space so in terms of the library space I also know that that's being chipped away at they've actually converted one corner of the library to a classroom uh which is challenging when you're in the classroom and you're holding a class and there's a liary happening over a high set of shelving so it's not even like full Wells um it it's a challenge it's certainly something that I've um trying to find like where where does our mission like where does

our mission guide us in terms of supporting um supporting those types of efforts at the school level we obviously stick a little more with literacy um just because we're in the business of books but I think I think there there's always opportunity for building those relationships so that teachers know that they have additional resources and support but I also know the teachers get pulled in oh for sure for sure I'm not looking for somethingone to BL I'm just curious as to what has been obessed about kind of stats and is it parents not reading with them at home or did what are they doing to get these kids that are struggling more excited about reading that I don't know but I will share that our winter reading uh challenge so in the summer the kids read for prizes for themselves and in the winter they read to it back so and it's all driven by the elementary the Elementary classrooms and so they're the ones really pushing the kids to fill out these forms saying what did you read fill out a form hand it in then they hand them to us and if you get a chance before you leave if you look in the kids area it should still be up they read for um service dogs to the Blind and every time they reached a certain amount another paw print got put up there uh and the goal was 500 hours and they exceeded it by I think about 125 hours so that was that's encouraging I think you know that the kids are are still reading it's it's through things like that is probably the short answer okay yes honey do those statistics include home schooling or they just the school

system you know I don't know because um I would just it's test results who takes the test and homeschoolers are required to take the test test SC so test totally based off test any other board comments I'm excited I'm excited to type up these all right our next meeting will be um oh you know I do have a talked about in the past possibly moving the time of the meeting got new members to see if it understand or not I that you both ask but is this does this meeting time still work you want to rise it working for me but I recognize it might not work works for I'm fine with it okay good all right well then our next meeting will be 400m on March 4th and we are where's