Budget Committee - Regular Meeting

call this meeting to order oh yeah uh okay a lot of a lot of you have been through this process before so um last week we heard from all the nonprofits that we're requesting funds as part of next year's budget package and traditionally speaking that's not to say that this is how you want to run it this year but traditionally speaking we gathered this group together the week after to discuss um what you would prefer to allocate to each group if uh if if the scenario um is as we right so it's important the budget process hasn't officially started yet so we're not allocating the money today so that's that's an important distinction to make right you won't do that until we get through the entire budget process but if the amounts are there like we think they may be or like they were last year then um given that scenario this is kind of deciding how how you would prefer to allocate those funds so how's that different from actually allocating the funds because the only people that can actually allocate the funds is this body so that won't happen until we actually go through the recommendation to the council the council is the one that actually finalizes the allocation and so this is this is saying that if the budget is there this is what we would prefer to spend it on that could change in next two weeks it pro it won't but it could change in the next two weeks uh if we find that we don't have the budget to spend on I would say this is the the budget committee prioritizing what has been budgeted in the past in the past and what would be budgeted unless during the budget process the budget committee wants to

recommend a different amount budget so right now it's budget at $137,000 um when we get to the actual budget meetings um that number could change and that's where you can have discussions this right now would be I be looking at this is if you were going to spend that same amount how would you want to do that um and if there's more you want to do you might want to just say like uh if possible here's what we'd like to do and when we get to the budget process we can have that discussion way against other options that we could do but if we play around with this you can see that we can start just kind of seeing what those costs are and if you go too far there we get into the red really red can you send us the electronic version of this also yeah we can send that after you s it what's that new computer system well it's just a fancy fancy Excel I don't want to play and if we want to change those amounts the right hand column override it yep exactly so the 137 here so as this reads you can see what folks requested last year if they requested because we've got a couple new groups um last year everyone categorized uh organizations as a one a two or a three with a one being the most critical to the operation of the city uh and the three being the least um and then last year's award is in this this middle column here I've received a spending report for everyone that's requesting funds this year um and then this is the amount that

they requested this year so if we if we change any of those we can we can update this in real time and everyone can see those on there too you talk well luckily I'm I'm almost done pretty well done so with that Madam chair I'll leave it to you did everybody have a chance to look at the minutes and review them thoroughly any changes okay hearing none I'd like to make a motion that we accept those as okay mdon uh all those in favor I opposed okay so let's move on to review of the nonprofit funds do we think that it the process worked last night last night last year this and we want to use the process again I liked it it wasap it for the new people okay well Zach said the same thing so we categorized one two three one were essential to City operations or to the city of Seaside twos were um nice and threes were we'd have to consider it so as you can see it pretty much looked like um read for more we really didn't think that it was appropriate yeah and we were really going to have to talk through that and those were the probably the ones that were going to be um eliminated can I ask a question about um the categories and also a preliminary category maybe like did they complete the application materials as they were supposed to be okay completed did they

submit the things that that we requested I feel really gone through a criteria list what we've done is we've just used that criteria in determining whether we think that they are deserving of the donation okay so us saying you have to turn in these things in order to make an application is not really saying you have to turn in these things in order to make an application this maybe I misunderstood this body can make decisions based on whatever criteria they see fit were there not application criteria that people were asked there was nothing there was there was nothing there was no incomplete applications okay it was just a different way that people I mean we don't have an online application form so everybody interpreted our request and we had changed the requirements this year yeah and if you went through them you pretty you could identify that the pieces were there were they specific enough no some of them were very specific and some of them weren't I also think we need to pay attention to when we asked for information and we're told you'll have that information within the week whether or not we got it did we receive all information that we we requested no I don't believe so who didn't we receive Helping Hands and the little yellow house yes those are the two that jumped to my mind the one thing I would encourage this committee to do is if there are things that you want to see that were not uh one of the required things to submit let's put that next year so so they either have a complete or an incomplete application um and that this is

something that the committee decided you want to see um that'd be my suggestion but ultimately it's whatever you want to do I mean I just opened up the first grant applica grant donation request form and it has required attachments and a list and we spec specified in there something that we absolutely didn't hold people to and we actually asked them not to do or preferred them not to do which is each of the above documents must be no more than one page and the people that attempted to do that we asked for more information from and told them that it should have been more detailed so in my to me we asked them to include these things and then we're not paying any attention to them we're randomly judging these applications any other Grant applications that if it if it has required attachments anywhere else if you didn't fulfill those your application doesn't even get looked at it could be the best project and the best cause in the world but your application doesn't get looked at because you didn't fulfill those primary qualifications now I'm not saying we should do that for this year because that's not what we've done in the past but I think that that's important that we look at that and say are we are these required or we suggesting you include these and suggesting that they might be important because that's how we're treating them and I think that that's a mixed message that we're giving these organizations that have been coming year after year they know don't pay attention to that it doesn't really matter but then one or two of them we might pick out and be like but you didn't do this and we wanted to see that and that's not and it says required and make bold letters so just my opinion first time doing this and I think it's really important that we're being Equitable and following the same rules for every organiz no matter how much we personally like the cause or

not I'm with you but what I heard the answer from Spencer was there were there were no applications that are missing required information now whether they responded in the format exactly or the page length that we wanted that might be a a question but are you saying I'm going I'm going a little off of memory so for those of you that are new on the budget committee and the council last fall the budget committee convened to discuss this process specifically to discuss criteria goals things like that um going off a little memory here so correct me or wrong but I think part of it was um to the extent they provided the information you know the quality or how they presented it would be a reflection on them and you would use that um so if if we if we said you need to submit this they submitted it but maybe it didn't have everything you were hoping for or something like that that was a consideration you make when deciding whether or not they get funds and if they do how how much funds they do get so it was kind of a um my my recollection is the budget committee did not want to have strict criteria you wanted enough flexibility um and basically be able to let them you know here's the minimum things we need uh you submit you want and you you you fulfill that and to the extent in the way you fulfill that we'll take that into consideration um on your application I mean there there's got to be an understanding that a group for example like deliver light who is one person going out and doing the things that she does doesn't make sense for her to go spend $7,000 with an account to get $7,000

donated we have to understand where these organizations are as they are you know a group like CCA or a group like Helping Hands I would expect to have a much more robust financial report than uh you know a Del a deliver light or some other small organization that has you know it doesn't make sense for them to spend 10 10% or more on their budget on an accounting report to get a donation however any organization that is asking for public funds has a responsibility to say what those funds are being used for they have a responsibility we have a group that didn't say what they were going to spend their funds for I didn't interrupt you David okay okay um they they have a responsibility to also record their revenue their expenses for their own use and every one of these as a 501c whatever C3 they have boards and they have to respond to their boards and their boards need that information so the ability should not cost them anymore to be able to say this is here's our income here's our expenses here's what we need here's what we use it for because those are kinds of reports that they are required to give their own boards we're not asking them for something out Pie in the Sky out of the blue and anybody who applies for for um grants from any agency has a responsibility to provide the information that the agency asked for and to let the agency know how those funds were used so I don't believe we're asking for anything out of the ordinary I agree with both what David

said partially with both there are um for instance deliver light you know their boards probably a bunch of friends and and neighbors and it's a very small organization with one person and probably the financials that they get are sufficient for that board to know what's going on um I just looked back and our requirements are exactly the same requirements that we had last year we didn't didn't change a thing and the summary of financial piece of it and I think we decided on this a couple of years ago is that all we're asking for is the budget we are not actually asking for any financials as far as uh year to date or what you did last year compared to budget and that and we did not consistently get that from everybody some of the bigger ones for instance did um some like Darren who was pointed out um he's learned the process and he puts everything on one page he can do that he's he's in charge of that financials and maybe what we should do in the future is say fill out your form like this and have a simple one page that says okay here's what your budget was last year here's if we need to know what the financials were how you ended up the year then put that column in there and then put a column for your current budget um my hopefully philosophy on this and I know Tia doesn't agree that we are here to help the entities in the city that may or may not be big or they may be very small and uh they're doing things that we want to have done the city that

we can't do ourselves we're not equipped for it we're not trained for it and this budget committee has that flexibility to say yeah we want to support this we supported um 4 last year you know that was kind of a split decision Among Us they're not back this year so we can make good decisions maybe the decisions aren't the best but it's this committee but the final responsibility is the city council you know we will end up passing I'm not aware of us ever saying no we need to change this line because we don't agree with it uh we trust the council trusts our counterparts from uh citizens residents of Seaside um for your input on this you know we value it we're perhaps a little more used to it because we see this more and more throughout the year um you guys are here you know for four meetings in April I like the the template idea Steve I think for the financial side of it that's a good idea maybe something to think about for next year and then allow flexibility with the rest of the application like how whatever they want to write about their organization and why it's important to them and what they need the money for um I recently ended a three-year term as the treasurer of a 501c3 in Oregon uh our budget was about $250,000 so you know a little bigger than some of these but the reporting requirements that I had to fulfill came from the state of Oregon they weren't they didn't come from the board I couldn't be flexible in what the board wanted to see or any of the members I had to follow those rules so I would assume small or big Unfortunately they still kind of have to follow you know what the state of Oregon says in order to main that maintain that

certification as a nonprofit so I think big point is that template could be something more simple for the smaller organizations to fill out and adhere to and know what we're looking for um and you know take less time to complete complet the by far simplest one is the 990 um I know this from the the museum that the state of Oregon requires you to file a 990 full form even though you don't have to with the feds with the feds at a certain income level you just basically sign your name on a postcard and send it in and the state of Oregon actually requires it so you know perhaps we use that form because they're all nonprofits they're all going to have to file a 990 as well but those are things that we need to talk about when we get together in the fall and review what we've done for right now we have asked for the same six things or same points on the required attachments and we just have to use our judgment as to whether or not they met those requirements and whether it's that important to us what I kind of heard David say though is you know some PE some groups are going to present a little QuickBook program report some we're going to have audited financials and all different levels what we don't want to get into is so say okay you big guys have to provide maybe your entire audited financials because we don't want to be reviewing those if you really want to review it they've got it posted on their website more than likely I and I think the more important thing is is that when we get into the inter or the presentations from them that we're not asking for more than what we've asked them for on the original application which I think we

have of some yeah exactly so and then so to expect something that they haven't put together you know they have to go to an accountant to get and within a week and get that it just doesn't happen it takes months for accountants to get stuff done did I thought a really good job this year he got it all to us and said okay you have about a week or 10 days to go and through them and look at it and say are there things you think are missing or you have questions about and send those questions he he'd send them on to the entities here nobody asked the thing so you know that maybe it's cuz like a lot of people we put it off until a couple of days ahead of time I don't know you get really busy sometimes that's all you can do well when I reviewed them I wrote myself a little sticky note that said annual budget why needed specifically house spent last Grant I made sure that those things were there they weren't there all in the same fashion they weren't as specific as some others and so there's I mean that speaks to the flexibility and we spent hours talking about this already and this is is how we Chang the form not much so are we ready to move on any other comments yeah bill so the 137,000 is a goal or was is there a different allocation for this year's budget we don't know that uh that's just what we spent last year so we're going to look at getting to the 137,000 and if we go over then they'll have to find that money somewhere else we'll have to find that money somewhere else you can also go

under but you're not locked into that just a placeholder [Music] so shall we proceed with the list and just go down and say category 1 two 3 do I need to clarify more one were essential uh they were great benefit to the city uh we felt that they needed to be funded without a doubt at the level they requested or just they need to be get something something we something right I mean I mean that's my question is number two is number one these are going to be funded we want to fund them exactly like they have not necessarily no no I think we just say yeah we want to fund this at the level of we'll figure that out later and twos were yeah we want to fund this but it's they're not quite a one and then thre is where we really need to think about this this is something different that maybe we haven't funded before or uh doesn't necessarily have they had a really bad and we really or they didn't show up yeah now uh one of my first questions is last your David's chair went to tourism we funded it but it was at tourism and that's outside of our venue right no oh no okay okay okay as far as the process is concerned is there a way to add an extra column so that we can have a this year's category priority me yeah yeah I was just going to change it in real time

but if you guys want me to do that I'm happy to do it yeah I'd like another call okay so I'm going to start at the top of the list between f and g and we'll just go around and say what level we think that it should be G clasa so what are the levels again so one there's one two and three but what if you you don't think they B anything that's a three that's a three yeah but you might notice that threes from last year still got money yeah from So You def so given that a three doesn't mean don't fund because Well everybody's going to have a different place for those for each one but are we going to go back around and decide the amount I'm not sure we decide the amount today you can uh again you can't decide on a number greater than 137 but you can prelimin I guess nothing's getting decided but indicate your preference is that does that help um uh so that when the budget when the budget document is ready it will have the placeholder 137 and then you can take it from there but most of the work on this will already be done okay David do you want to start CL Casa that's a one TAA two Sheamus one one one one one one

one one one one one one ones have it yeah the ones have it okay David's chair for me that's a one if it just because it can come out of Sal yeah because it comes out of Tourism funds I would say one n three one the one for both reasons TM funds and I think it's a very necessary thing yeah I'll up it to one just for that one it's essential one one one one one okay one deliver light three three two three three one um two three two two two two three two okay I [Music] think it came out dou check you got 14 people right six 15 seven so it's a two Helping

Hands two three one two one one two three one one one one ones haven't North Coast Land [Music] Conservancy three three three three two two three three three three you have it cloud of Community Action one one one one one one one one one one one and one ones have it Our Lady of Victory Sunday supper two one two one two one one three two three one three [Music] sorry Bill what did you say one one one three one maybe we look at the average not this one all over the place came out us it's a one maybe next year we just add them up and then we can rank them El Centro Northwest uh two

two one two two two two one one one two two three two okay and the Aver is twos have it restoration house three three two two three three two two two three two that's a tie I like the idea of averaging yeah is it is a two everyone lik to two or half want at a one half wanted a three those are very different discussions huh it doesn't really matter we're still going to go back and talk about each one so it's just a way of us going through the process so just make it a 2.5 then yeah it doesn't we're we're going to be talking about each one of them anyway why we wanted that South County Community Food Bank that's a one one one one one one one one one one one one one and one one have it Sunset Park and W one one one [Music] one one two two two one two two

one ones have it Seaside Hall two three three two one two one three three three one three two one fre have it St Vincent deul who had it on that one oh threes three m one two one one two one one two two one one one three okay who said three I got one so you got skipped yeah okay three I said one you said three three and one the last guy said one [Music] one okay the next two didn't apply this year they're just in there so that you see what we awarded last year did they give us reports how they look I can look is going to make it more difficult um if you want to start with the one John clat of cost is the first on the list they requested 15,000 and there one and they asked for 15,000 last year and we gave them

10 I thought we weren't talking about money no we are we areested we're not we're not making a final decision because we don't make a final decision until we have the actual budget we're making a recommendation to the recommendation we're making a recommendation to the Committees for them to put into the budget to figure out where that money is going to come from based on our recommendation does that make sense we do this exercise so that uh Zach and Spencer can figure out in the budget where the money is going to come from based on our recommendation but it may come back different than that if the money isn't available okay really this is seems to me like budget committee work how do you want to spend $137,000 later in the budget meetings you can talk about if that number is correct if it should be higher or lower but this is just of the amount that's anticipated to be in the budget apparently we got to move the mouse uh it's a hamster it doesn't have a tail um of the of the money that's going to be as a placeholder because we'll we'll keep in what was last year until the budget Committee in the regular budget meeting indicates they want to do something different if that were the same how would you allocate those funds so um I'm trained as a casa and I sat on a casa board for some years and um so and I currently sit on the uh citizen review board which uses the work of Casa um Casa has uh annually come to us for money to train kasas they put out a lot of advertising to train kasas what they told us for the

last year is they had one training and did not get any casses out of it um and they currently have another training I think is what they said um so it's it's almost like we're doing the same thing over and over again and not getting anything I know it's very difficult to to recruit people for Casa um but I'm reluctant to continue funding something that isn't creating and I also know where other sources of income are for Kasa so I I don't want to say nothing but I'm I if I were doing this I would be saying 7500 other comments well I was listening to the YouTube video didn't they say they had two this year two to train I I I took it to mean one that's already completed and one that is either just recently completed or ongoing oh you could be right and I and I do know that from presentations in the past that they are not meeting the need of all of the children so maybe they're 60% I think their executive had to take over because they just don't have enough well and also because they are down one position their program manager position has been empty for much of the year so um is it that an issue of they're not creating what you're looking for due to a lack of Personnel in which case the

funds being allocated would potentially help them be better able to serve the population that they're Ving for I've seen it the same all the years so um whether you've got the the staff because the staff do the training although there's some on a lot of online training as well um is is it a situation ation where we can allocate those funds maybe for a project that they haven't proposed to us like hiring a marketing firm to get more volunteers into their pipeline because maybe they're just not skilled at being able to recruit people well the the methods of recruitment are word of mouth and advertising in uh social media advertising and the paper those are the kinds of recruitment and um so is it a matter of throughput or retention it's uh part of it is getting is recruiting people but then there is Fallout as people are going through the training that they realize this may not be something because it is very intensive training and it is hard work the people who get through the training and become CES um are pretty dedicated pretty dedicated the other figure to look at is that even though they that's 65% of the children who are in foster care are not being served by Casa you have to remember that some of those children are teenagers who don't want

this and some of them don't even live in the county anymore and there are cost es in other counties who are serving those children for us so um make mention yes looking so they they really have $163,000 in income from various sources I mean it's a huge huge effort to go out and get money but but the administrative costs are like 130,000 and so they have no money really left I'm really not sure that their business model really is very effective and you know whatever money we throw at it most of it's going to go to admin cost and they probably need to relook at their but what what would what would be their expenses other than admin costs well it would be employees well I'm not sure but all the money goes to admin so they have something here called volunteers for uh um they have a volunteer training manager executive salary and then if you throw in the uh employee benefits of another 30 thou $20,000 it's $150,000 worth of executive cost it's not a you know it's a it's a service it's not a product it's not a but that's not paying for the volunteers or anything volunteers volunteer I mean the program manager uh is also the volunteer manager and does the most of the recruiting I don't believe in this budget there was a um in p past years until about three or four years ago there was a huge fundraising event Every Spring I ched it for several years and um that has not happened for some time but the total expenses for training is $77,000 period

which which is yes so we would so in $7,500 that covers their training and they said that last year they spent the 10,000 on training and this year they would spend what allocated amount there was on training so however as he's looking at the budget he sees that training is 7,000 so that means it's less than so Peta didn't you ask them if any training occurred in the seaside no I asked that question somebody did did somebody asked depended on if there was volunteer from Seaside or not as I have known their trainings their trainings are usually held at the college that's what she said was that they held their their inperson training up at the college and that's what jumps out at me is that return on investment as far as their operations and how their business is being operated is that there as a business owner trainings an employee and employee retention is your should be your big biggest expense so if this is a volunteer organization investment into the volunteers should be a big expense in their budget I'm not seeing that um and if they're investing all of this time through staff on training before they're really giving the people an indication of the intensity and the impact that this work will have on the trainee not the children then are you actually presenting a realistic picture and are you throwing your money out the window on people that aren't this isn't going to pan out for I mean give them a real picture before you spend what is it4 hours of training over a six week period I mean that's a lot of time that is their employee time training volunteers that they're hoping to do this for free that then then they're not getting volunteers out of

so and they're upside down $50,000 a year so I mean it's it's not working right I mean valuable program do we keep throwing money at it in the same way that they are throwing money at at things and that story is throwing nothing yeah yeah and the story pulled out anyone know why that story pulled out yeah I'm not sure I'm not sure they pulled out they're not they're not fing anything this is zero but if the volunteer expenses are less than the count was that the bud could be that's the budg so neither the county nor the city of asoria so they may not have made those decisions for the upcoming year yet to to populate that number out halfway 15,000 is in there that's from yeah so they put that in their budget at with their intent yeah in the budget they have asked as story for 10,000 see Zer but this is what I think we're looking at is July 24 through June 25 so this is so they did not get that or count or the county and they have us in for 15 when it was 10 last year yeah what and they asked for 15 last year we gave them 10 they have us down for 15 did we give them extra 5,000 that we don't know about no that their budget you would put the budget what you asked for it than this this is a p&l so it's a snapshot and obviously um is wrong so any

conclusions I hesitate with many of these agencies just something I keep in mind is I'm not there and I'm not running the organization um there are a lot you know they have a board obviously they have a lot of people they have to answer to and I I hesitate to try to tell somebody how to do their job that's part of the reason we are giving money um I again just like last year don't think we should give them the whole 15 7500 or 10 something like that like we did last year I would be okay with it's an important service that helps kids uh throughout the county some from Seaside although we can't specifically know we could know agency to go away it's not hard to find out how many foster kids live in Seaside um or how many Foster Seaside kids have Costas that's what we want to know how many well we did ask for that we did we did ask we wanted to know the percent on Seaside and we did not get that answer as far as I one of the things that perhaps they can't say why they're not giving you per there's some rules there are they can but they can't say of the children issues but I agree the I think since it shows their volunteer expenses are 73 then 7500 would be a good espe experience i' say just off the shoulder of this it's got to be a really hard thing to do when you're dealing with children do these volunteers get

any counseling or anything to help them no Casa doesn't do anything for the volunteer who's broken any you know there might be some peer kind of counseling you can talk to your fellow Casas and such but there's nothing in the program that um you know if you're getting overburdened or stressed out that you can that there a resource you can reach out to not that I know of T do you know what the load is that each Costa is carrying as far as kids different Costas carry different loads um it some of it depends on whether they're retired uh whether they they work um some of them usually if you have more than one child uh you have siblings It's usually the same Casa because it makes it much easier so um you're I'm trying to remember when I trained as a casa my requirement was that I had to have at least two and and also different children have different intensity levels that was your personal requirement no as I trained um that was the understanding that I always had to have at least one but I I should strive to have two terer are you able to speak at all to what burn hour I no I don't know about that as of December 31st they had 25 trained cost of volunteers serving 49 children oh there you go and okay so that figure has been in my recollection even when I was on the casa board that figure has remained pretty [Music] steady we get an answer on if asor or

the county has pledged money this year this is clearly last year we know I don't think Ator has had their meeting yet or if they did it was just really recently have we ever made funds contigent on other cities stepping up we could not that I know I mean asoria should definitely be contributing in the county geart and can Beach are small the flip side of that is is if we pledge it and they can use that to get as leverage for the other one if that happens I'm all for it I want to see them step up as well this affects atoria more than us for sure I would say and I can't believe they could tell us how many of these kids are Seaside kids that seems odd well remember the person that came I wasn't here okay the person that did the Pres she an who presented to us is a current Casa and she is a former Kasa executive director I'm going to throw out the 7500 again or even if we want to say it's $ 7,394 or 7400 like Seas sides this is why our contribution is to cover the volunteer expenses I agree anybody disagree okay 7500 David's chair they requested 7,000 and the 7,000 can come from tourism I'm all aboard the 7,000 have no problem anybody disagree Helping Hands has requested 50,000 nevere oh I'm sorry I was only doing [Music]

one um I didn't read and maybe I missed it in Helping Hands materials what they were going to use the 50,000 for it was like operations nothing specific verying to the place on 101 given facility on 101 is Sly lacking to put it nicely i' I've been in there as recently as late January um they don't have a sprinkler system and have no intention of putting one in that don't know how you and and that right there was why I asked the question about is the building up to code as a emergency warming Center they didn't need to have sprinkler system as a full-time shelter they are supposed to have a sprinkler in order to keep occupancy they don't have it they don't intend to get it the reason they don't get I I with the last several years working with the same population that they work with not in competition with them it's just by nature of my work and the reason they don't keep full when they can't keep full is because of the way they're treated and so the the clients don't want to come in so it's why they can't keep the place full um if if you go to a shelter and you're treated like crab not just by the other residents there but by the staff you're not going to want to go back they have very large issues and what they're asking for they haven't told us what they're going to use it for they haven't met the obligations for past ones I don't know that this is reasonable it's an important function if they're doing it right and if they're

doing it in a space that is appropriate would you consider half like we've done in the past if they were willing to show that they're actually using it for a specified purpose but they haven't even offered what they're going to use it for can I have some additional context um because one of the questions came up about the building permits and they work to code um I followed up with our Community Development Department um on just asking a question are there any codage and um his statement was we don't have an active permit for that location in years past they had been found working without permits and that construction had been told to stop but they don't go into businesses randomly to see if there's work going on so they don't have an active permit but have also not you know they if they become aware of work happening without a permit then they will go in but they don't just do like random Popin inspection so he can't confirm or deny the the statement from Allen that they're up to code I would say we don't know because we haven't been in there and done any inspections because they haven't they don't have any active permits so whatever contacts that helps you or doesn't help you just that's kind of the answer I got from Community Development the back the back door is ostensibly their emergency exit but there's a 6ot drop off coming out of it in case of a fire they got a problem and we're funding by giving yeah I don't like us giving money to keeping a building in operation if the building's not even

safe that back door where people would get out to escape a fire hasn't been connected to the building in it's DEC I think we need to think very very carefully about how much money we're giving them and whether they're going to use it or if it's going to go into travel for their people going to Broadway shows in New York I feel like publicly posted about I don't think that argument is fair to inject upon one organization it's it's happens to be an organization that I'm very familiar with their facility is why I asked the questions about the facility itself well on the facility though and I don't know how long it's been operating as a shelter if you do not change the use you actually don't have to put in Sprinklers and things like that except that it did change use when it stopped being an emergency warming Center which is a very specific thing and became a full-time shelter which is what it is now yeah so warming Center it was operating building belonged to helping hand but it was being leased to to uh classup Community Action that's no longer the case so it has changed you it' be good to get the building inspector to give us a comment on that I'm that's not my big concern misusing the funds absolutely that's a huge concern to me I think it's an important organization but I I know that there has been some questions so I'm not advocating one way or the other on anything here but we have in the past made Awards contingent on buildings meeting code just another thing or you set it aside and say we have further questions that we want answered come come back in the budget year to answer these questions like we'll reserve it but there's still a few things to go through

need to do that that is something has happen before in those and sometimes they come back and sometimes they don't yes my Rec they did not come back okay did I I also need to share with because I one of the questions I asked was based on a personal conversation that I had with Allan it had to do the way that this was all written up was we feed everybody we feed families you come in we'll take care of you um and when I asked the question it had to do with um referrals I had asked him some months ago about if someone presents at Helping Hands In Need of a meal will you feed them and I was told absolutely not because they haven't been referred he said they could self refer so I don't know that's what he said then to explain that's not what he told me in a conversation it was they haven't been referred they have to get a referral he never mentioned you could have that they could self refer um so I I found what was in the in the uh in the Grant application to be disingenuous to my personal conversations with him about people being fed and one of the ways this came up also was that I asked do our PE do the people who live in our milpond camp come to you for food for meals and he said we will not feed them Helping Hands is a huge contributor to the homelessness in Seaside I mean in spite of what you know the minutia of

whether they feed them or not or how they feed them is I think IM material whether or not they have a need for money is one question and um the improvements to the house I think is going to be huge addition to the city what how it gets there that's that's a different question but and how much money you give them to participate in that is it 25,000 or is it the full 50 but there is a hole in the city that you need to fill and there is no other organization here except for CCA that really has stepped up to the plate to help these people the dovetail on your point bill it I think they serve a specific role where they're not dealing with the community that's still addicted to drugs they're dealing with people that take the next step and that's a role that no one else is really filling are they feeding the population the camp probably not I think you're probably right about that but that's not the role they're taking on because they don't they're not set up to deal with that according to Al and I'm not saying it's right either way I'm just kind of breaking down what I understood him saying so I just my thoughts on this are not through personal experience with any of the the organization or the person that's leading the organization but with what was submitted and so the information that was submitted says update on past funding which was what we asked for and there's no details in here this is as general as it can be as far as what they use the money for which was specifically asked for what was the money used for that we gave them last time and they said it was funds were used for items ranging from Staffing costs to program supplies to facility expenses and this is a cut and paste from a an application that they submitted to atoria because they forgot to change city of atoria and it also didn't change the dollar amount from what they actually received and what they requested so I have

similar concerns about how the money is being spent and whether this is a good organization or not and whether it is a valuable organization and that we need it in Seaside is not I'm not questioning that I'm questioning is this money well spent are we giving public funds to an organization that is reporting to us as we are asking them to report and spending the money the way that they're supposed to we have no evidence of that that's it consist an issue over the years with the financial reporting which would be my concern with giving them $50,000 when yes these Services need to be given need to be provided to our community but if we do have another organization in the county that is doing that should we give the money to them instead so they can do more rather than give money to an organization that isn't complying with what our reporting requests are those are the questions that I ask myself when I'm looking at these things I recommend we give them $25,000 and I don't have any thoughts about contingency here's a question um CCA over the last few years has built housing of sorts right facilities I'm much more comfortable giving money to them than I am to Helping Hands and so I could see that we have an alternative where in previous years they were Helping Hands was the only place doing thatp that type of work do they do the same role that's what I'm not clear of because I'm not clear actually you have to be clean it's there's a barrier I think CCA there's no barrier so I think this is CC a range of services from in the future managing our camp to esron of Village to Columbia into Columbia in you do need to be there's there's barriers there and then they

also help people get into housing so there's a there's a range of things own housing yeah you know I I think if help own housing here if Helping Hands was still running a warming Center and providing something that we don't have elsewhere I could see the need for the need for giving them that money where I think that service is um less unique now that CCA has these other programs and things going on any other thoughts I think without them being able to identify what they're going to what they're asking for the money for even 25 I think is a bit high and I guess I I have a concern giving money for if we're told it's for that building which we know now is not not sprinkled does not have an emergency exit what kind of um liability uh do the people who are seeking shelter there have we can bring it you know make a contingency towards code issues I think you have to I don't think you can give money to an to unsafe building you don't want your name associated with that when it catches on fire and people die well 25 would probably put in a sprinkler system and repair the pin I would just ask that we think about applying the criteria fairly across all these organizations that would be my request because we might know there's a six- foot drop off that out the back door of this place we might not know about another danger that exists in

another place if we know it and we have firsthand information I'm just we know it we can't ignore it I think it needs to come from the city I don't think we could speculate on this we don't even know if they have to have a sprinkler legally until the building official tells us that's just one of the three properties that we're talking about have it to be permitted improve the other two buildings have come with their own the red building that he were saying would be the house just to the north of the main building has been sitting empty since since he obtained it during that time we've watched move your mouth various stages of construction going on with it thank you I don't know where it's gone that's not anything that's visibly evident but we consider consider this to be a number one category and we know that it's a valuable service to the homeless in Seaside I think I think one of the I think one of the other things that we've talked about in the past on criteria on this is that the money is being used for a specific purpose not just general funding I think it is going into their general fund that's why they and that's what I'm saying is we've talked about hey you know if they came to us said hey we want to put in a sprinkler system this is what it's going to cost can you help us fund that okay now we can decide is it valuable for us to do that is it valuable for us to you know make it make it work that way and given history I would want to see the sprinkler system in before I gave the money wasn't that like contingent on funding or sale or I think we've talked

about sprinkler systems well there was talk about it being a rented facility and not owned and we didn't want to put money into a rented facility and it's still it's a lease to buy but it's facility now but there was also previously CCA operated it by renting it from from Helping Hands so uh one thing and I'm not trying to step in the middle of this because this is purely your your decision but if you wanted to if if you do want to consider the condition of the building you you can put whatever caveats or conditions on this that you want you have you have some discretion here and you could say that they're willing to have a building official go in and inspect the big building and if it is currently up to code they get the funding if it's not they wouldn't until they bring it to C or something like that now I don't think I think they would have to agree to it because we have to have a reason to go in but then it's if they if they want the money they have to do that if they aren't go they might not again we say thr that out there as a suggestion could we say that 25,000 is allocated towards building improvements can we specify the use of it in a condition I think improvements that can be anything building improvements because if you get a permit then the inspector can go in but at this point we don't even know for sure that that's required I know my concern is with the presentation that that Allan gave he said that they had just just completed work in the interior and now we're hearing that there was no permit we don't know if there's we don't know may they changed Furniture maybe they painted you don't need permits the building is up to code or is not up to code right now and all we can say is there's no active permit so there's no

approved construction going on but we don't know if it meets the code doesn't we have kind of no knowledge today of the current situ do we know when the last pered construction was right that's what I'm that's what I'm putting together right now because in his presentation he talked about interior Remodeling and work that they had done to to make the facility more serviceable for what they wanted to use so if now you're going back and saying there were no permits for that kind of work there's probably electrical work potentially Plumbing work that needed to be done to service the the increas population in time there's also some cabinets that wouldn't require any so again we don't know one way or another the last the last uh permits it says the building at 1518 South Roosevelt Roosevelt has a structural permit that expired on 10 2623 the building at 1530 South Roosevelt has a structural permit that expired 10523 and a mechanical permit that expired 92724 a plumbing per permit was approved with final inspection on 6 2923 those are the last the last permits that we pulled it looks like I still would maintain that that Helping Hands does work in the community that's very valuable that no one else does so I I understand the concerns but I don't see anyone else doing what they're doing I agree I mean they have three buildings and two of them are an active use third one's trying to be completed I mean do we sustain the operation there doing or do we just stop I would just like to too what's that I agree with it too they Supply a definite need um we again what I said earlier I don't really want to get too

much into the details of any of these operations because you know Helping Hands is a a multi-million dollar company and has facilities uh across Northwest Oregon and um if there are problems in the operation their board of directors is in charge of it I'm not sure their finances come into play and how we evaluate it though as far as the the scale of their finances being what we're financing is 10% of the operation costs of that building of that facility the J Barber campus which I assume probably includes the the women's place across the street saying the women's place across the street 50 Grand to me seems like a pretty cheap uh way to have the city be able to have some kind of program like this that fits that particular Niche uh 397 people were served last year there and I I don't know how you come up with 39 they said it's 397 new people said 397 Unique Individuals in Seaside okay that's their funding update on past funding I don't have a problem particularly for a big company like this if they just say it goes towards operations of that facility 397 unique contacts is Unique Individuals it's not though that's not how the numbers are counted in this industry what they said I'm telling you from more than a decade of experience in this industry I think that that's not how if if this room came in on two separate days each person in this room would be counted twice as again as a unique contact and I would say that my problem with them again is not the services that

they provide in the help that they provide to our community it's the fact that we're giving them public funds and they aren't reporting completely on them as to how they're being used and so nor have they offered what the money would be for I'm going to throw out a suggestion that we fund $25,000 with a $25,000 second phase similar to how we did for I think it was was it ESP perono um yeah uhuh so we also did that for help we' done this get more information CCA said what they were using the money for in that case that's right and what was your cont is he going to be contingent upon them reporting back the specific use of the first $25,000 but that's not contingent on telling us what they're going to use the second $25,000 for so and I can tell you when C when Helping Hands says that there was a Shel that they operated a shelter there it was not helping hands operating the shelter it was CCA operating the shelter and paying Helping Hands $225,000 to be able to operate the shelter shelter at that building during which time they had access to a third of the building which yeah so CCA is the one what's the right amount it was a one so what is the right amount if they need the money to bring a property of to code to keep operating here I don't have a problem with the entire amount as long as it's being used to bring in it up to code that's they're asking I I think we could budget the money contingent on them bringing us the

project that the money is going to be used for that improves the facilities to bring it towards code approval I struggle with that because we don't know that it doesn't have code approval so don't know how we I mean I agree in spirit but I don't if we do 25 now and they come back in 25 well we paid salaries okay yeah that's why I was going with the building andov I don't know how to say it I agree with the spirit of it but there's such a thing as what they're called reimbursable grants you have to do the project and then you can bill against the grant you have to do what you said you we're going to do and then you get the money how about we put this off until we know about permits and the I mean we already had that discussion a little bit but I don't know if it ended on uh getting an inspector in there if we can't get it there needs to be a reason to have an inspector in I don't know point they're they're not asking for money for that improvements they're asking it for just sustaining the operation of the Eide Hope Center specifically and if you say we're going to give you money to sustain the operation but it's in a building that is not uh safe safe where does that put us I just don't know that we know that I mean well do we have a responsibility to know that I don't know I don't know is that didn't ask any we didn't ask anybody else if their building is but I will give you but nobody else has we're not a

people are not asking us to do things in a funded in a building they own I think that we've had a lot of history with Allen and he feels that we are maybe treating him unfairly over the years and so he's very standoffish and the I think just held the state hostage last year for $5 million and I don't really I don't I don't know about that here he feels like he's under attack so I think treating Helping Hands differently because we have other information and that's fueling our biases yes because we don't have that with South County Community Food Bank I was just going to mention that we the money going to South count food bank is just for operations it's not for anything specific why is that different than Helping Hands because of the history we haven't because we haven't gotten there kind of always kind got to treat people yeah treat them fairly and that's why I was saying I don't care also because it's 50 Grand to go towards operations of a major thing it's only 10% of the operation cost but it's twice what they asked for last year no they asked for 50 last year and they got this year says this sheet says last year's request was 25 yeah but the one we got from oh never mind got the other 25 they came and got the other 25 that should say they got years ago yeah they said they didn't need it and then like in may they came back and said no we do want so we uh we they they met the requirement no two years ago not this year's budget looking right

now good is shall we move on to class of Community Action let's come back and see what our budget looks like help Helping Hands only requested 25 last year then they got it yes correct they requested 50 and 24 I guess what I'm thinking of the discussion would have been though for the budget of year go that would be the budget requests from two years ago that Mak sense yeah but it doesn't [Music] matter so do we want to move on to CCA and come back to this to beuck so classs of Community Action requested 50,000 for their two separate programs one was the care products and the other one was thank you and they are turning around and helping all of our other food banks too I said get 50,000 money will okay any opposed or any other comments about that do we know about the condition of their buildings yeah we do yes actually we do give you a tour and show you and I love it uh Our Lady of Victory Sunday supper for food yeah that's for purchasing food for the Sunday supper I'm fine with that any comments anybody opposed to giving him 10,000 I am but I'll be the minority so I realize

that yeah why curious why um because there's a lot of organizations that do the same thing and they don't get funding agree I agree there's a there seems to be all these different people running different food banks why are we doing that and my other problem is this isn't a food bank feed people this is and they they send it to people who can't get out of can't get out of their house take it to their homes I would I would recommend that every Everybody take the time on a Sunday afternoon to go up to Lady of Victory around 2:30 they open the doors at 3: they send drivers out about 2:30 and um they feed about 156 people every Sunday so um the the heartburn I have is that um this this program is not separated out from the church uh budget and um you know the division of church and state and all that um that's the Heart part I have but the program itself I would recommend anybody go up there and and see what's going on um the volunteers there uh pretty much it's from Our Lady of Victory Church but there are people people from uh gearheart from who who are members of other churches and they're not officially there as other church members um but they are uh cooking and serving and so um it's a it is a valuable program it provides uh those who are homeless those who are uh not who are uh food insecure I think is

the term you use and um um also you don't have to be food insecure I have found it interesting to see people who I know are not food insecure people who I know in this community go and be fed there and I do not make any value judgments on that because it also provides a place for those who need some socialization right and I think that's kind of why other people get invited sometimes is that you know it mixes up a little bit and and previous heartburn that we've had was the money was being used for improvements to the build and everything and so we were improving a religious you know building owned by the church Sunday supper is more than just the food and the social aspects too they also provide a clothing closet they provide food that can be taken with them they they set out tables across that whole back wall of the I don't know what the name of the room is looks like a gym to me um it's the community loaded with Breads and bakery goods and stuff produce and and things so that people can take that stuff to be able to eat Beyond just that one night so I think that in the presentation prior to the presentation my my difficulty with this was the similar the church and state is giving money to a church but he specifically addressed some of those things in the presentation saying that this was not an official church function that the volunteers were they and they were using the church facility but that it was not a church function so that answered my the church doesn't donate money for the spood some of the money um does come out of church collections there is some income but not a a major portion he did say they had to make up the difference on some things and buy paper plates or to go boxes

things like that at some point in time but I would say in the times that I've been there I it's not noticed any outward evangelizing Arrangement there's none no no formal prayer going on no so I wouldn't be hit by lightning if I went to the I didn't catch on fire so no guarantees that's my life any other comments about the Sunday supper let's give them their money okay how about we next move on to South County Community Food Bank they're requesting 10,000 this is again for food does anybody have any uh objection objections thank you how about Sunset Park and wreck 5,000 for their scholarship programs great program y That's the program that gets people like pool memberships yeah people that can't afford it that they can participate in activities V can oh yes question about that are we giving it to just how are we it's to the foundation should say foundation on there wanted to make sure because it would not be appropriate to give it to another taxing district exactly I that from you all I was wondering I on that St Vincent depal food pantry I'm good with that I don't think 3,000 is enough honestly that that one provides such a valuable service well I think they were trying last year they asked for five and we gave them nothing so is this the one that meets at the outlet mall yeah no no the one that's up in you know the blue buildings in Gearhart yeah Sherwin Williams yeah I would like to say based on their presentation that we should give them five I I think that I think that they've

had a vast improvement over the last couple of years in their presentation so I'd be fine with five you can can we did that can we've tried to not encourage it I given the rising grocery cost and the increased number of and their truck that they can only turn One Direction oh that's hilarious that used to be the start Furniture truck here here's an exra two grand fix your truck any other comments on everything helps right 5000 let's give them five unun Helping Hands should giv them more than they asked for agree okay so we have some objections to raising it and I think we need to talk through that setting a bad precedence to give them more than they've requested well that's why I asked are we able to do that and the answer was yes Food Bank desery more than another food bank has to do with the vehicle that they use to they weren't asking for lot of they do no they specifically said that I mean that's one of the things we try to get them to say I I think that's an organization that is extremely Frugal hearing how the truck is run and that a majority of their dollars are going to serving the people and not the organization and so I don't have any heartburn a couple extra thousand to for them to serve the people better as as far as the various food

banks in the area that one is far in a way providing the best for the the people who are using that service the bank for the the bank for the buck is there the quality given is is better well the amount of people that they're serving and how much it's gone up I think that their $3,000 was based on their denial of of 5,000 last year um and so it's not that they didn't have the need and couldn't use the $55,000 with food costs um I don't I don't think that that's a tremendous precedent setting to give them a little bit more that fits more with what their need is in light of the cost of food I agree and they're also you know budgeting $5,000 in the hole already even the contribution we're giving so $2,000 that will help them how you feeling Nancy I don't remember from the financials but support them the city if you're heard but they serve Seaside residents yeah because they [Music] what did you say t I don't know if geart has a grant program they do not much obviously not very organization so what's the final on that we get a show of hands on 5,000 versus 3,000 5,000 what are we V on right now uh 5,000 versus 3,000,000 are we voting on 5,000

5,000 3,000 5,000 wins so let's start back up at the top and we'll go do we want to oh no we'll start at deliver light last year we gave her $4,000 she'd requested 24 and this year she's requesting seven so I have to tell you this is one person's Mission what she is providing is redundant to everything else that we're funding um she's deciding who she will help she is what I call and I do not say this in a in a disparaging way uh she is a Shepherd I am a Shepherd I have chosen somebody who's homeless to help through life she is a Shepherd to the people she's choosing these people have access to Social Services to care and Aid and help from CCA from cbh from Bob the service the the social services that have been trained and it is their mission in life to provide these services and because she decides to do this as her uh as her mission in life call her calling um I don't know that I think it's our responsibility to fund that I have to disagree with I agree unbelievable I mean it's uh everybody that we every volunteer we can get out

there to help these people out on the streets is important and if you can't find volunteers I mean if CCA can't find volunteers and Helping Hands can't F volunteers then you're not going to have anybody out there helping them but there are ways for her specifically gives your details with numbers of how many people they've served out there and if they're willing to do it on their own time and very little of their money goes to any administrative cost I would say every dollar you give them is helping somebody out on the street it's just I agree with Bill how much do we get Tia they're showing vehicle they're showing vehicle insurance at $334 a month that's half the 7,000 right there to vehicle insurance I thought that one was a little high yeah I I I my take is a little different I I agree with uh TAA partially but what what goes through my head is if we're going to give $7,000 to help with this problem I'd rather give it to CCA than I would to somebody who has a because he does have opportunities to be a volunteer for other organizations and do exactly the same or to have a paid position with other organizations and do exactly the same thing she and she even says the funds would primarily go to vehicle insurance general liability insurance and storage so it's not even the cost of food story isn't isn't so much food it's it's tents it's sleeping bags it'ss tarps and clothes and what she's asking for funding for she got to get all her donations but know I I think from my my part having having been

there while she's doing the work and she's providing a valuable service there's no question about that it's a service that could be provided Under the Umbrella of an organization that has that stuff already that is also already serving it th removing that redundancy you know the the the reason her insurance is so high is because she's Tak taking them wither to drive them places you to to appointments or to you know what have you if if the money's going to to the insurance and the car and the upkeep of it in order to enable her to do that is that money better spent by going through an organization that's going to get a better price for it be able to provide that them service a bigger scale I don't have a problem with it as long as we can confirm she's actually doing this I mean people seen her out there okay I mean I again agree with everybody that says that's saying that she's providing a valuable service um she is and uh people need those points of contact my concern is with the redundancy and that um if $7,000 plus a little bit towards storage is basically the $7,000 then where's General business liability for this kind of business coming from and what kind of liability again does that put on Seaside for giving money to somebody that doesn't have general liability insurance and something happens to her during one of those contacts one of the benefits with working with the larger organizations with CCA and being one of their volunteers is you get all that

stuff reimbursed you can you can submit receipts for car expenses and travel time and you're covered by their insurance and so having us fund somebody that says they're paying for general liability insurance but it doesn't add up and it's a service that CCA is supposed to be providing and is cbh and those kinds of things I have a little bit of a quandry there having the reach done has come in handy uh when cca's homeless Le's onos was empty for a while before they brought Kenny anon on uh having deliver light out there providing that redundancy was a good thing but didn't they have two homeless Liaisons and neither spot was filled at that time I don't have a problem with giving a single person that's out there doing that money to run her car um like Bill said every little bit helps and we have not solved any kind of homeless issue yet so whatever we can do to do it let's do it I'm very impressed with knowing Michelle she's a lot of dedication going out there to to help the homeless and granted you know she's she just kind of I don't know if she focuses but I mean she's there to help someone and she tries to change their life she can to get them out of the camp and do so and go back to work so Spencer do we take on any liability if we were to give individual organization like this money uh I think we'd have to look at the language of our contract but I'm sure we'd put language in there I don't I don't see it coming to us I

think the one caveat I would say um that's kind of coming to me now is when we get to the new camp I've been working with CCA on the criteria for service providers and who's allowed to go in there and I don't know if her organization meets that criteria now we haven't settled on that but some of the criteria is you need to have a certain amount of expertise and stuff like that it's not any do gooder that can just go into the camp there are there will be criteria so that is that is one thing that I don't not having not knowing enough about the organization and not having established any criteria yet I don't know if she would qualify or not do we know if she's going into the current camp or is she just finding people in other places she's she's done [Music] both so even once the camp moves she would still be filling in that Gap people further comments I go for the 7,000 for Michelle I don't I don't what would you recommend zero I would recommend the 7,000 go to some place like CCA and CCA can um funnel it to her for her work if she signs on with it [Music] we're going back to telling somebody how to do their business we need to we're going to fund them we're going to fund them we should fund them otherwise not I'm I'm okay with funding the same

amount we did last year she we funded last year she stuck around for the year it's what she did not work was she out for the whole year he was out for some months for what reason I think healthwise okay and then uh you know to have the wherewithal she's been coming to us for at least four years we've declined her several years she came she got money this last time used it still doing the same kind of work I'm okay giving her the same amount of money we did last year do I recall correctly that during her presentation she said that she had just brought on a couple extra people to help her so there was no longer just her it was you said three or four more people now two still more people so that if she can't make it because of the health issues then I think she said it was so they could work a great step up yeah I mean everybody starts somewhere and you know who knows five years from now it may be just another you know [Music] typical charity organization that helps in our community starting from round up other thoughts I think going with the same amount as last year so I we've got three options 7,000 4,000 or zero how many want to funder at

7,000 how many want a fund at 4,000 4,000 how many want to funder at zero I think the so 4,000 maybe someone counted differently than me but I thought the four tied so if you wanted 4,000 can you raise your hand one more time one two three four five six no one more Yep what so the four I thought I thought both four and seven voted at five oh okay so let's go to uh Centro Northwest 3000 they're asking for 3,000 I was really impressed with what they did this year as opposed to the prior years I mean last year they didn't even show up and they the first year they came and they said we want to do this and we found a place we want to rent and and they had no structure they it was like we're giving them money cuz they're going to do this thing they were at that ground level yeah yeah and then last year they didn't come but this year Something's Happened they're organized they have somebody from CCA I think for yeah for CCA they just didn't come to me correct correct I'm I'm fine with the 3,000 any other thoughts I'm not a nonprofit expert but I just felt like their payroll was I I I don't know I just a lot of these organizations I want to see them run by maybe like a single person not it was I think it was 200 something thousand for I think they said

they had four fulltime I don't know what they said that was my only concern yeah a lot a lot of times a service charity like that it's the people that are doing the work that that's what they do it's not like a food bank where the money goes into the food it's the services that provid I get yeah just kind of rubs me the wrong way sometimes when I see big payroll going to yeah I mean and that's what we had said about Michelle with deliver light is when she came the first year all her whole budget was just paying her if it's 200,000 across the bo people that's 200 something it came out to 60 something thousand per employe that's still just barely above lot of employees yes and it wasn't really clear who she was serving or what exactly she was doing a lot of them probably the language their office is over by Domino's Pizza that little strip mall they're the last office at the End by crystals by Crystal Thrift Shop Crystal deals and the the one at the very Forefront is Marie's flowers and she sits on their board part of the organization organ is that manura manura yes I'm playing with 3 specifically said what they're going to use it for so any other thoughts everybody okay with the 3,000 one note was that I didn't see their expense for cars in there they specifically asked for it must have been buried somewhere else expense was Zero because they had gasoline it's it's at the they didn't put it in their expenses but they had it in their uh their narrative and I questioned

that so let's go to Restoration house theed $40,000 I like their mission it's I I like what they do with their most recent one of their more recent people that they've taken on is a kind of a hard to see forward from that did he deal with some of the hardest to deal with yeah that any of our service providers deal with the guy was only there one day oh was he only there one day he didn't make it and he blew out no they they transferred him elsewhere okay there people a little close to home I would think do they have a choice who they take in or is that or they just given them yeah they do but they they have a contract um with uh the the jail system DC yeah department they can refuse one that's being referred to them yes I think they can they always try to get them to their home County right no you system you know it goes back to where uh where he actually in this case it was it was it was just weird why it ended up back here rather than his most recent crime which was in Portland they were reprimanded back to where you offended but this was the original anyway but they are necessary totally necessary but critical thing yes we've been three years on this remodel three years we've been talking about this well when they keep moving it around and the first time was they wanted to remodel their kitchen the next time they wanted the money for um the rent they wouldn't get because they'd have to displace people during the remodel that never happened and now it's to remodel

room or their and pay the rent is it for paying the rent to oh is that paying the rent to the mortuary that I didn't know was gone because now they have to all move that I didn't know whose Ransom was gone yeah I didn't know he so apparently they're going to house the people in the Hughes Ransom building while while they're doing their remodel inside so they're just setting is the business still test yes sir no I don't know I think it's gone it's gone no he said they're negotiating sounded to me like it wasn't done yet okay it almost sounded to me like they're negotiating maybe to buy the building as well I just wasn't sure if they made more they would make more money on this rent than they would on being a mortuary for that period of time so they said we're just not taking any new customers they have another one it's not like we're losing the only one in town gole I'd rather I think I'd rather pay for operations than an investment in their building since they've gotten the $1.5 million Grant well that's for the expansion piece the money that they're asking for on this is to take care of the existing piece that's still going to be left to put it back together got that M and that house was built in what 1897 or something so what are the chances they're going to find lead in there most high very high going to cost way more they did a bunch of Plumbing too they had a they had to go through their the Brown Line I think the plumbing has been redone in most of the building the Electric's been redone a couple of times the foundation has been mesed with in that

building who else do they ask for help from besides city of Seaside because um the offenders don't all come from the city of Seaside they just defend cbh gives them money but cbh pays for a service they're paying for medication management uh to see that's for rent but in terms of asking for Grant type money right and there this this they went from 7, up to 40,000 this year big jump but is that because the project they they have the shortfall with the project so we're funding the shortfall of the project they're expected shortfall expected shortfall and expected lack of rent because they can't fill the rooms no well they're going to be torn up they're taking out one building it's the same story while they're torn up adding 10s [Music] they get 70,000 they are estimating $70,000 in gr income and and 40 of it is [Music] from they lump so you can't tell you really can't tell so small you have 9,000 from Canon Beach 30,000 from I don't know if this is misspelling or something else Prov dent I think they mean the hospitalit Providence because they do come the hospital do yeah but you think County yeah think they go this is serving the whole County well there's a footnote on one page where it says they're projecting

55343 in Grants from City counties CCO and private donations a footnote where page 64 but the but then it's not reflected in the budget I thought for some reason they he he had mentioned he' already attained some sort of a grant that was the grant to build grant that they can only use they have the million and a half they actually have their money now where they didn't even have that last year but the cost overrun is about a half a million isn't it and he's trying to make that up with but for that project I mean because he's got the public how how long has he been coming talking about the same that money was going towards the same project three years three years three years ago was slightly different K try to get the kitchen the grant but the grant really was last year I don't know that he I think he said he had they had actually been awarded but didn't have the money now they have the money and they need to get the rest and he did answer the question that well what if you don't get it can you borrow it and he said yeah but obviously we don't want it like can always borrow it against the house so the house I did ask question yes the uh the nonprofit owns the house up until a few years ago it wasn't the nonprofit it was a private owner one thing that's nice about the restoration house is I maybe I don't

know about it but I have not heard of any issues they've really had and I know they have some serious individuals that live there so I think think they've done a good job does a knock down job keeping the residents in so they would call their poos in there and there's there's somebody from law enforcement there two three four times a week at least yeah they would go from 10 residents to 20 residents yeah 20 I think 20 doing 10 rooms most of the rooms are double and triple the ones they building are going to be single actually the remodel is to turn them into singles I remember seeing SRO oh thought 10 new single so if they've got supporting them I'm just they didn't get anything last year so last they they're at the point obviously where they're going to do something and I it looks pretty certain they'll move ahead they have to borrow a bunch of money it didn't sound like the money was make or break whether he got the full amount or not he sounded like there was other avenues he could pursue I I would say let's do 15 contingent on the project starting yes you mean like construction yes or so when they pull the permit put it that that's that's fine well no would say say pull permit I would say uh breaking ground or or or completion

or something the financing yeah you don't yeah and you don't have to start the construction P the permit well you have to start it within a year you lose it right but that doesn't mean the work's going to get done even if you pull the permit specific would I would I would say um it has reached the point of reconstruction because you don't have to have permits to demolish either or make it reimbursable once you hit that $155,000 in expenses well it could be the first 15,000 the first 15 yes that's what I'm I'm okay with that any other comments on that um can I can I specify I'm also going to put that it has to be done in this fiscal year because yes absolutely there have been people that have come back and said oh I've done this now works yeah absolutely um I'm okay with a 15,000 I think that I would have a problem with 40,000 having been on the Planning Commission whether I presented it as a we have the funding for this complete project and this is feeling a little bit like a bait and switch like so 15,000 I could be okay with that's a miscalculation this is seeming like did you really do your due diligence as you presented it to us I mean he made it he made it sound like this was them padding for contingencies well he has a notice of final decision from the planning right mm based on what theyed to us as yeah they asked for that two years ago but that doesn't mean he's done anything with it he still has gone does and the funding could have been that he's okay the balance we're going to borrow

because he says he has been working mentioned bank I think he said he said they've got the money to complete the project but it may go over budget as every construction project does so he's looking for some addition funding to P that because I think they own their building fully I don't think they have morage on no they don't so is everybody okay with the 15,000 reimbursable I think so okay so let's go to North Coast Land Conservancy they've requested 5,000 would you see their bottom line two million two million bucks yeah this is for and what Porta poot out house portapotty and signage not for trail trail construction too oh reconstruction this is you know it's a great part opportunity get outside get Outdoors uh as a really cool area down yep I kind of wondered too the the thing to remember with their bottom line is they basically plow that back into buying land that's their whole purpose right so they're not piling up you know huge stashes of money just for the fun of it they go out and find projects hopefully like uh giving us some additional money when we get a grant for protecting our wed well we've contract we've contracted we contracted to help us with I was just going to say I like the idea of them giving the public access so in a lot of times they'll get these properties and then you just can't access it and I'm not in favor of that but the fact that they are letting the public out there um I'm impressed by that we should be able to go out there oh yeah I've been going out there for

years supped the idea of supporting him you know maybe five Grand's not the right number U but I like to say we had a little bit of say in it I like the idea bit of help I like the idea that they're going to do programs with the school and educational materials and that they're planning on making them the signage and the and everything that they're doing wayf finding and interpretation in English and in Spanish so it's much more inclusive and they're planning for ADA Compliant paths and and restrooms and so I think that this is a really you know it has a lot of community benefit I like that $5,000 is is a small amount to contribute towards such a huge project I I like it's kind of how I felt about 4 last year I think it diversifies the portfolio of things that we fund and I and I like that it's a drop in the bucket for them but they do do a lot of good in the City by you know keeping properties from being developed and allowing people out there on them to enjoy them so I appreciate it being able to say that the city supports them allows them then to also capitalize on that with when they're making other applications for other things yeah symbolic yeah we could get a par for five grand we do it all the time right any other comments 5000 5000 um Seaside Hall they requested 5,000 this is I feel like we have over the years model their house for them their house as you know the

Methodist Church owns the house that we've we've given the money to move a post in the building so somebody can see we've given them money to do a a smoking uh Shack out on the in the parking lot we've given them money for bathroom we've given them money for floor um I mean it's there's some kitchen stuff here yeah I mean we're and the bathroom is still not ADA Compliant that's right so somebody with a wheelchair or mobility issue can't go to a meeting there because they can't go to the bathroom and and they serve people from all over the county they serve the visitors and it seems like they don't go to anybody else but us for money to fix the to do the tenant improvements you designate this as a tourist destination touristy they they actually in their application did say we serve the tourists and a lot of we we can look at it but it's not in the city which is maybe problem it's not sorry I was are we talking about oh I thought we were S I was thinking of US city it's on third I don't know how the little yellow house be tourism right over there yeah yeah right by the church there but they say you know a lot of people come visit Seaside because they know they of the bucket things I can tell you a couple of things about that little yellow house one it saved my daughter's life two it saved some good friends

lives that live in this community but three the 10 years I spent running that Chamber of Commerce I can tell you how many people came through that door looking for the little calendar that we used to have for the AA meetings the ga meetings the altine meetings the alanon meetings all over the world people know about that little yellow house in Seaside Oregon they come here they walk in that visitors bureau and they want just know where where's the little house that's why I don't understand why their donations aren't higher well the people donations from who the users has the plate around well a lot of you know the the house over on holiday and what is that 13th I think there's a a women's I can't remember the name of them right now they come over on a bus they bring them on a bus to 10 meetings those young ladies do not have any money so they don't put anything in the basket when it goes around um they're serving people who don't actually have money to contribute I know but when I'm thinking know somebody from Spain and you has to go to the little yellow house and see it you know you think they put a 20 in one of the things I I did appreciate this time was that the the we got uh on the revenue side of things uh they actually did break it out and you could see the different names of the clubs and the and the what was contributed Etc but we we have consistently advised this group to do some better

self-funding and um and it's we had a big discussion about this last year um you've got the two big roundups every year in Seaside and um there's a there's a mine there that could be um it just seems like we're the only place they come to help fix that house and it wasn't just last year Tia we've been having this discussion for 20 years years every year every year but again they serve a valuable purpose keep people from getting on the streets I mean it's it's one of those steps that helps you find a solution for the problems we have in the city and if this is this is preventative as opposed to actually doing something in a homeless Camp so they AR homeless people I know they're people with alcohol problems and narcotics problem and if they don't have somebody to go to for therapy of some sort then they're going to be on the streets and if it helps I think $5,000 is a cheap contribution I asked the question this time I don't remember if I've asked it before I don't think so um do they have a specific lease with the church and it sounds like it's just a a handshake but the handshake has been going on for 40 plus years and in so in my mind you know back from my accounting days what we give them when we give them money to fix something it's just called a leasehold Improvement if you ever leave you lose it yeah but they've been there for 40 years and they haven't left and they're paying way below market rate for they're paying 450 bucks so it's not it's not like they're

you know paying for a facility before they have a product or a you know a program there it's again you know even if we were just paying the rent that's what we're looking at here well it' be financially beneficial for the church to kick them out and they haven't done it yet so that's a good sign your rent definitely doesn't cover any repairs exactly and if they start requiring repairs then that rent's just going to go up and they're not going to be able to continue to use it we did ask for information as to how how they use our money last year because they didn't tell us and we haven't been pulled out oh we got it flooring sent an email was it when did they yeah no it was um end of February or so no no no that was not see I got to remember who the emails come from came from somebody and they announced that um it is that Allan was going to be taken over his Char but I don't think I don't remember that telling us that's how they used our money it somewhere yeah it further down that I got was 2024 it's the the email that Zach sent on March 12th yeah there's an it is forwarding another email that was sent to Zack in November does it city council and budget committee for

the generous Grant of $4,000 the flooring has been replaced the work was finished in late September the work was completed by A+ Home Improvement at a cost of 46 17 final payment was made 92024 and the last paragraph says that Alan Evans the new Treasurer being that they fulfilled Tia's requirement I'm all for giving them the money they [Music] request any other discussion about that so now the final Wrap Up Is Helping Hands So what's the look right up there looks like we got 10 grand we've got 10 have to spend it oh come on but it's burning a hole in our pockets $10,500 reimbursable Grant same thing as we did with restoration house let's do 10,000 that way Spencer can we save $500 over even number 10,000 reimbursable everybody's thoughts any reimbursable based on what reimbursable for um facilities what what did they put in in there I'm I want to use their operations request operations 10% operations I will no 10,000 for their here's my struggle and where where I made the comment about applying

criteria equally across all of these things we ranked them and categorized them yet we have threes that receive the fall funding and ones that we're contemplating G giving a fifth of the funding request to was that was the point I was trying to make when we did that because last year we had threes that got yeah well my thought I'm just throwing it out there for discussion my thoughts with the ranking is I want to for sure give them some money I guess I wasn't thinking we're going to give them everything but I want to for sure give them funding prior before the twos before the threes okay that's the way I looked at it personally and when I looked at it it's it's a way for us to be able to say I have a problem with this one let's discuss it as opposed to the ones where we said yeah nobody has any issue with CCA nobody has an issue with the food bank it allows us an opportunity to discuss it because we have concerns we want to give them 10,000 or 25 I'd say in the budget I'd say 10 I I don't I don't see I don't I don't have a compelling reason like a particular project or something that they're trying to fund that would tell me I should go over budget because I need to deal with that compelling reason but I really don't I mean personally I don't think for $10,000 we need to track it and have it reimburse oh no it can't be reimbursable they're asking for operations I I don't have any yeah because there's reimbursal only happens if there's a project or some yeah I believe in the organization maybe it's not managed perfectly but I would like to see at least 25,000

personally I agree yeah minimum 25 for me little May we'll have the budg um reimbursable grants are very very hard for me and my team to deal with because what's going to happen with this restoration house one is I'm going to get 27 different requests for $42 um so if you could shy away from making something reimburse something else reimbursable and make it contingent instead I would certainly appreciate it could that be a onetime reimbursable amount as you got to save them all until you get the whole amount and then document for restoration house I think that's how we envision it okay we're not going to ask them to nickel and dime no yeah that would be hor completed reimbursable up tox okay so I've heard uh 10,000 I've heard zero 10,000 25,000 and more so where are we at 25,000 25,000 I don't know that they're that unique of a service so how many people want to do 10,000 he that half how many want to do 25,000 I don't have any heartburn doing 25 over 10 okay so we're half and half um do it do it one more time I can I can move to 25 I I'm not I vot he 25 David you got leverage now my Leverage is used up it's 25 operations money it's 25

straight gr use it any way you want to use yep just tell us at the end what you used it for anything else they didn't before so what's our what's our total number two they said they used it for operations running that facility so just to clarify with Helping Hands you don't want that contingent and reimbursement no n no okay thank you [Music] anything not conent on a next meeting [Music] is ail April 9th in at 3 o00 3 3 to n my discussion with him is I'd rather fill the time and have fewer meeting yeah well is busy he's already committed to the budget so we'll recess until April [Music] 9th I take nap these budget dates been announced what are the other dates because it's the next three weeks yeah it's Wednesdays at 3:00 so it'll be the 9th 16th so April 9th 16th and 25th one more Wednesday in this month yeah so two Wednesdays off and then we the second in April you're saying from to what uh from 3 to six is what we're sched [Music]