City Council - Regular Meeting

Thank you. Thank you. Uh well, just call to order the Seaside Sanitation District uh meeting Tuesday, January 13, 2026, 9:30 a.m. CIC Hall. Roll call, please. Second, vice chair Black Walder here. First, vice chair Oglesby here. Alternate chair. Mike Burgerer here. We have a quorum. Thank you. Uh item number two is review the agenda. Are there any additions or deletions from the agenda changes? Vice chair. There are no request to change. CJ.

Okay. Thank you. Uh item number three is public comment. Uh any members of the public wishing to address the sanitation district under items of our authority may do so now during public comment for up to two minutes. Public comment is now open. Okay. Thank you. See no one here. No one uh public comments closed. Go to item number four. Uh consent agenda. Item 4 A. Approve minutes from December 9, 2025, regular meeting. B receive seaside san county sanitation district operation report for December 2025. C. Approval of July 2025 through September 2025 expenditure report for Seaside County Sanitation District. D. We adopt a resolution adopting the Seaside County Sanitation District standard conditions for the uh fat oil and grease control program. E. Adopt a resolution authorizing a professional service agreement with the Wallace Group to prepare an update to a sanitation sewer system master plan for amount not to exceed $247,125. That concludes the reading of the consent agenda. Is there any item that anyone from the board would like to pull off the consent agenda? Is there anyone from the public like to pull an item off the consent agenda? I see no one here. No one bringing it back to the uh DAS. What is the will of the board?

I move to approve A, B, C, D, and E. Thank you so much. Been properly moved. Is there a second to approve the consent agenda? I'll second that. been probably approved and second. Uh go to public comment. Public comment on the consent agenda. Seeing no one hearing, no one bringing it back. All those in favor of approving the consent agenda signify by saying the sign of I. I.

Names have the same right abstensions. Hear none. Eyes have it. Motion carry unanimously. Item number five, new business. 5A is election of officers for 2026. Uh normally we do um uh just a simple rotation and so um I will accept nominations for the uh chair for 2026. Who will you have for your chair for 2026? I'd like to nominate uh Mr. Blackholder. I go for speed. This is the next slide. Is he next slide?

Yeah. Uh be uh director be name has been moved for chair of 2026. Who we have for your vice chair? You can nominate Jerry. Yeah, nominate him. Yeah, nominate him. I'd like to nominate uh Mr. I'm sorry. My apologies. No, it's no problem. Has been uh um Mr. Mr. Blackwater, Director Blackwater's name has been nominated for um That's right. Mr. Vice Chair, any other nominations

going once? Any other nominations going twice? Any other nominations? Three times. Closed. Uh let's go ahead and vote on those incoming officers. Uh well, let me just do this. Are there any uh public comment on this item 58? See not hearing none public comments closed. Uh if you accept this slate of officers signify by saying I which is I

I if you support that nos have the same right. Abstensions here nonsy eyes have a motion carry. Uh directorsby is elected chair for 2026. Director Blackwaters director vice chair for 2026. Uh motion carried 5B receive seaside cons and receive seaside county sanitation district quarterly fall inspection report.

Thank you Rose. Good morning members of the board um staff and public. My name is Patrick Grogan. I'm an engineer with the district and the city of Seaside. Um I wanted to give a brief report on our inspection activities for our um FSES, our food service establishments in our FOG program, Fast Oils Greece. In the second quarter of fiscal year 2526, our new engineering inspector began performing fog inspections, taking over for the maintenance workers and consultants who had been performing the inspections in addition to their normal duties. Um, SCSD staff performed 38 regularly scheduled inspections. Uh none of the locations inspected um between October and December were over the 25% fog limit, although some of the locations were very close to the limit and were asked to um schedule their pumping. Uh staff also conducted follow-up communications on locations from um past inspections where they were missing pumping records or other documentation that's required. Um to give some context, we have about 170 food service establishments within the district. Um, and that equates to about 290 regularly inspection regularly scheduled inspections a year. Many of them are inspected twice a year. Some are only inspected once a year. Um, we have a second engineering inspector starting uh in the near future, hopefully end of February or March. Um, that'll help increase our our inspection frequency. And now that our current engineering inspector has received training, he's able to to go and start doing these a little more frequently as well. No, you hit next for me, please.

Thank you. Um, staff will continue to perform annual and bianual inspections on FSE throughout the system. staff are also developing a list of incomplete or pending inspections in the system that will be uh and we'll be working to finalize any such inspections. Uh we have a number of inspections marked pending from um the previous year and maybe a little bit beyond that and we're working to clear that list to make sure that um everyone's inspections are finalized. Um most notably inspections are marked pending if we were waiting on documentation such as pumping records that they didn't have on hand at the time. Um, and new staff will be working to clear that list by the end of this fiscal year. Thank you. If you have any questions, I can answer those for you now.

Any questions? I I have one quick one. What What do we do when they're missing the pumping records? Do we go back out there or

We mark the inspection as incomplete or failed depending on uh if there's other things wrong with the inspection. Um at a minimum we mark it incomplete and then we follow up um a few months later to see if they have gotten the inspections. Um because we uh were lacking staff, we had consultants doing some inspections and that transferred to some maintenance workers doing their inspections and they um have had trouble finding time to follow up with those. So now that we have our staff, they'll now be reaching out to make sure that we get all the records that were owed. So, I'm just trying to get my answer. So, do you go back out or you wait for them to turn it back in?

We initiate communication. Yeah. Because they can just send them to us electronically. If they don't, we'll mark it as failed and we'll go back out. Okay. Okay. And and and it's probably the same answer like when when they're close to just underneath the 25%. How do you u make sure they got it within a a good amount of time? Is it is there a note in the system that says hey you know plumbing was yeah inspectors can and it's been 6 months and we haven't received a yes that's correct and inspectors will place a note on the file and they'll ask them to send the pumping record in a certain period of time. Okay thank you. So no monetary penalty

uh no not currently. No. Okay. Thank you so much. Thank you. Report. We're to item number six is update from staff.

Thank you. Uh good morning chair, members of the board. Thomas Corman, district engineer. So just uh just briefly, we continue to work with um the city of Sand City on the upcoming paving projects uh for for the upgrades that we need to perform uh prior to that. Um and then we look forward to giving you an update in future meetings on the what was just approved for the sanitary sewer uh sorry yes the san the sewer master plan uh update that Wallace group will be getting soon. So that's it. Uh any questions?

Yeah, I I have one. So when you think about your maintenance program going um moving forward in this year, you have any concerns? You're comfortable? Everybody's responsive. It doesn't seem like any hiccups coming forward. Not not at this time. As we get into the plan, you know, we'll we'll we'll notify you of the things that need to be upgraded as we this becomes revealed. Um we'll be modeling the system for the modeling of the system that's part of it and then developing a list of capital improvement projects related to that and that will be basically the result of this this study and the update to the master plan. Okay. Okay. Thank you. Yes.

Now we add up n item number seven comments from uh board members. I have no comments at this time. Thank you. Okay. Uh I don't I don't have any comments at this time. I have some more in next month really just you know how do we look how do we help them do better? Do they have any problems that they could tell us and if you know so we can change policies or change what we're doing to get better. We haven't talked about that in a while. Yeah. In fact I was thinking of commenting on that but I it's a little fuzzy. remember when we're Yeah. having lots of conversations. Yeah. And we thought that we could

maybe clear up some of the language that's there so there's not so much ambiguity. Oh, okay. So, if anybody's got a better memory than I have, maybe we could readress that and, you know, pursue that in this comment. Yes. We'll we'll pick up the discussion in the next month and formulate how you guys want to move forward. Right. Okay. We uh we have any any questions, any comments from from you? No, but thank you. It's a good year. Uh general manager, any comments from staff, anything like that? Additional comments. Thank you.

Okay. Uh we had item number eight, which is adjournment. There's no further questions. This meeting is ajourned.