Planning Commission - Regular Meeting

call to order the meeting of the planning commission. Today is Monday, May 18th. It is 9:00 a.m. Um, we've established that we do have a quorum this morning. I want to thank the staff and everyone that showed up this morning um to participate. So, uh, we will go ahead and there is no consent agenda and, um, I'm sorry, I need to open up for public comment. Do we have any public comment on the record, Ray? We do not.

Okay, perfect. Um, and for those of who not attended um a planning commission meeting, if there is a case that um we come up to going down the way, we should have had you sign in um in order to speak. Each person would is allowed three minutes on the microphone and then we'll go on from there. So, if there's any questions, please let us know. So, we'll go ahead and close public comment um and move on to the consent agenda, which we do not have any items. So that's going to go ahead and we'll go ahead and close consent agenda this morning. And we do not have any meeting minutes to approve. So we are going to move on to the regular agenda. Very breezy this morning. Oh, really quick before Aaron starts, if anyone has a cell phone, can you please go ahead and silence it? Thank you. Oh, thanks. Haven't had this coffee yet. Okay. On our regular agenda, um our first item is subdivision plat. The planning commission has a final authority for approval. Uh appeals will be made directly to the city council. Our first item is FP26-05 South and Hills addition section 30, which is SMD number one, a request to final plat 7.443 443 acres to create 22 lots within the RS1 zoning district located along Valley View Boulevard between Stone Canyon Trail and College Hills Boulevard. Aaron,

thank you. Chairwoman, uh, planning commission, Aaron Venoy, director of planning development services. This morning, we have Southland Hills edition section 30. As you guys look at the screen there, uh you can see the area right up here at the very top of what we would call the pie shape that's been being filled in over the last year, year and a half to two years. This is the north side of Valley View that abutts um that area right in there and that's where they're coming in with their final plat which is amazing for our community that that's been a you know a vacant track for a very long time and so we're very excited that it's coming forward. So, this is 7.443 acres. Uh, it is the extension of Valley View Boulevard going east well kind of east west. Um, although this is a little it's hard to tell what's north and south on on this screen, but uh it's between Stone Canyon and College Hills. It's in district number one, Mr. Tommy Heert, and it's in the Bonum neighborhood. So, I show this image just to show the neighborhood and things like that, but uh you can see all the red parcels and you can see the roadways. Um, this here is College Hills coming in and coming down to that area. You can see Southwest Boulevard over there. And then you kind of see right here is the beginning of High Point Drive and it kind of comes down and it terminates right here. The reason I show you that is that's terminating into this property uh where they're going to separat separate out and create some lots. So, just want to give you a visualization of that is really not a thorough street. Uh you can see Stone Canyon here to the left, which is why it's a collector. Goes all the way back to the loop. Uh same with the college hills. It's a little wider on that side. So here's the plat creating those lots uh from left to right. You can see that they do project to have an alleyway over on this end that connects to these existing alleyway that's along the back

all the way through back to College Hills. Here's where High Point is going to come in and terminate. It's actually going to it's basically just another kind of alleyway um between these and they have some drainage that's going to come through here on this side that will either flow down Valley View back to the detention this way. They may divert some of it that comes down the alleyway back to the detention over there, but their uh representative engineering may be able to explain that a little bit further. But those are the 22 lots that they have uh on this tract. See the vision is neighborhood. Uh to the south is the planned development that they utilize to create differentiz lots. To the north on this piece of of property are RS1 and all of the lots are conforming. Uh they are slightly bigger than your normal 50x 100, but that's that's kind of what they're looking for in that area right there. With this, the staff does recommend approval of the final plat of Southland Hills section 30 subject to the five conditions in one note. Uh construct valley view and the alleys to the city standards. Um they did um we did have this was and I should mention that this one was tabled last um planning commission so we could discuss the high point whether it needed to continue to valley view or not. After discussion with multiple groups and teams, it's it's not advantageous for uh High Point to actually go into Valley View. We think that would be a little too congested in that area where Valley View is going to be traveling back and forth. There's really not any driveways projected at this time on Valley View. They're all going to be alleyway kind of entries that we know of. Uh and so for high high point to go through does not make sense. So we just have asked them to complete High Point uh at a dead-end street standards. um install a water mane or required service connections. And I'm going to go back um this was probably good here, but as I mentioned,

you know, the south is developing at this time. They have a condition on their plat uh through there as well. And so really, it's kind of a cooperation. The reason why it's on this plat and it can be a what we would call a deferral is if the developer at the south stopped for some reason and the developer at the north wanted to continue it would be their responsibility to continue the water main. Um that's the only reason why it shows up here. Uh but they're both the developers are are communicating and working together on that but that's why we said that that that would be eligible for a deferral. Uh there is a sewer main that's already there and it's just installation of wastewater service connections and revised drainage study shall be submitted and of course the standard note from fire prevention about the hydrant statement. Are there any questions that I can answer for the planning commission?

Does anyone have any questions for so that high point deadends into the alley correct? That was why we tabled it last month.

That is correct. I guess for the for the the developers and engineerings to really talk about what is what is the main reason for High Point to continue down and connect into Valley View and it's functioning as a local road. We really want that traffic and since it's already got alleyways that traffic is going to be diverted to these uh collectors that are on each end. Having another road that's a local road coming through here is not going to see a high volume of traffic, we don't believe, and it's really not going to be the best spot for an intersection coming into Valley View at that location. And adds a lot of cost. Yeah, 100% agree. Okay,

thank you. All right, with that, we'll go ahead and open public comment. Russell Gully. Russell Gully with SKG. Aaron did a phenomenal job. Well, I really don't have anything to add other than ask if you have any questions and ask for your approval as presented. Does anyone have any questions? Thank you. All right. Thanks, Russell. Thank you. Okay. With that, we will open for discussion. Well, sorry. We're closing public comment and we'll open for discussion or motion. I'll make a motion to approve as presented. I'll second. All right. Uh motion from Lyndon, second from Shane. All in favor? I.

All right. That's a 50. So motion passes and we'll go ahead and move on to our next one. Um our next item is going to be read a little bit differently. We're going to go ahead and do a subdivision pl um reading and then the case also comes up um on our conditional uses. So we're going to take two votes. We're going to read this in vote and then we'll read the next portion of it in um and take a vote on that. So um this is item FP26105 Chrysland subdivision section two. I might have said that wrong. I apologize. SMD number one, a request for final plat of Chrysland subdivision section 2 located at 2325 and 2365 Old Eola Road um with the following variance request. Number one, S uh LDSO chapter 9 uh section two number two block length is more than 2200 ft along Old Eola Road. Number two is LDSO chapter 10 section 3A52 to allow no curb and gutter along the roadside adjacent to the property. And our third item is LDSO chapter 10 um 382 with minimum width being less than 26 feet in paving width. Pass it to Aaron.

Thank you chairwoman. Aaron again, Aaron Venoy, director of planning development services. So we have an interesting lot here. Um, I say interesting. It's a a rather large lot. It's almost 11 and a half acres. Uh, it is just south of Goodfellow Air Force Base and it ab butts Oola Road and uh Chadburn, uh, South Chadburn. Um, it's got a flag lot, if you will, uh, that has a main access here to Chadurn. Um, and Chadurn is a is a an arterial and is and is rated to sustain the type of industry that they're looking at doing here. Um this is just the replat and so with replats it touch you know any infrastructure areas uh that touch it we look at those to see what's going on. So the official address right now uh although through this process they'll get an address off of Chadburn Street uh is 2325 and 2365 Oola road. It's in district 1 Tommy Heert and it's in the Glenmore uh neighborhood. So, I wanted to do this larger uh picture just to give you a sense of scale. Obviously, you see Goodfellow Air Force Base. Right here is the subject lot. This again is Chadburn that's coming out and curves and goes down. This is 765, Farm Road, uh Farm to Market Road 765 that comes out to 306. And this is old road. That's just kind of a little loop road that goes back this way. Has some housing, small houses in there, and then again comes back to Chadburn. So, we're talking about this lot right here. They're again, their primary access is designed to be off of Chadburn. Uh they may have secondary access off of Oola Road, but that probably won't be used a whole lot. But there's nothing that there's nothing in our ordinances or codes that says they cannot have access back there.

So again, this is that uh plat is what it's going to look like. We have the zoning and the vision plan. The vision plan is commercial in that area. Right now the zoning is general commercial and you heard heard the chairwoman uh Davis talk about that we have a conditional use to allow a higher use in that area. And you can see everything to the east and maybe even just the south here is all general commercial. Um, but we we think this area is actually turning more heavy commercial and probably is due a zone change to accommodate some things. This here is a material provider. They have a planned development from 2016, but essentially they they are a heavy commercial and across the the road you see there's just some light manufacturing. There's actually some heavy commercial light manufacturing in the area. it really doesn't function as ranch and estate. Um, and then go back to this and you can see there are some houses much further south. Uh, but in this kind of quadrant or or area here, this is this is more heavy commercial uh area getting to this major arterial getting down to either loop 306 going to the south or loop 306 going to the east that goes back to 67 and 87. So, we did go out and do some measurements. Um, very hard to tell on the tape measure, but you can kind of see there's kind of the the real edge of the old asphalt, but obviously there's maybe some subbase or some stuff here during a seal coat. And so, uh, we did that. I wasn't quite good enough to get it all in one picture. So, I have two pictures here. So, don't misunderstand that it's not that short. So, uh, again, you can see the the the heavier edge, but then again, we have, you know, there's a pretty solid edge that goes out just a little bit further. So, that's about that mark right there is 18. So, you're getting close to not

quite 19 ft, somewhere 184, 186 for a width of that road. The one on the left is looking to the east. And the reason I took this picture is just looking to the east. Um, the main thing I look at here is this edge. It's actually got a a pretty good edge on it. And so that's that's a little not surprising, but that's just evidence that it's got a pretty good edge on it. And as y'all know, there is a variance request for curbon gutter. And I just wanted to make sure that y'all could visually see, well, what does that edge really look like today? Yeah, you've got some high grass that needs to probably be mowed, but that'll be maintenance stuff. But what does that edge look like today? the one on the right. I just want you to know that you're looking west and the property actually starts past this pipe fence, past this pole. It starts there and goes towards that red kind of tanker truck down there. And there's a cell tower that's just on the property to the other side of them. So again, you look at both sides of the road there, they're actually pretty decent. our concern in the future as this area turns more heavy commercial, not necessarily with this plat at this time, but we do start seeing that that road edge starts to uh erode a little bit uh with heavy truck traffic. Um this is just a closeup of that on the left side. And then one thing that we did notice while we were out there is that we do have a very narrow road. Uh this is just one of the large trucks that's heading off to the east. Uh heading back to probably 765 to get to the loop or to somewhere else uh to go do uh a a truck. Again, you can see the um Air Force Base fence there. So, our biggest concern is road width on this plat. Um we did talk about it uh with staff quite a bit. Uh the block length is not a major concern. Um, mainly because there's really not a logical place when you get to this

level. There's really not a logical place for a local road to try to cut in here and get back to 765 when you already have this loop that comes in. So, we are supportive of that variance of the block length. Um the engineering department uh is supportive of doing a modification or a partial variance for the curb and gutter and asking for a ribbon or a what's called a header curb, a kind of a rollover curb along this property line. And then we get to um the the biggest one is a city staff is recommending a denial um for the request to keep or for the variance to keep the the road width at 18 ft instead of the uh minimum 26 ft. Um so we are asking that it gets built to 26 feet. One of the um and I'll see if I can get a better overhead shot. I had one and I may not have put it in the image but maybe if I can zoom in here. So if you will observe the property line and the road. This is the road right there. That's Oola. The area that is really to be improved is towards the base. It's not directly adjacent to this. There's actually the right ride rightway on this southern side. It would be adding pavement in the middle. Again the ride ofway is only 48 ft here. Don't know if I mentioned that, but since this is an existing road, it's allowed to be only 40 ft. And there's the perimeter fence of the base and their what they call their perimeter road, which is their dirt road to um do security around the base. Um so we the staff still is because our subdivision says nothing less than 26 ft. We are are staying pretty firm on we would recommend denial on that variance. Um the other conditions obviously there there's no sewer in the area. So they're

going to do a septic system that they provide this the standard Tom Green Environmental Health uh with a suitability study for the septic. Um there is a water man in Chadburn. So they'll be able to tap into that water man for their service connection. Uh again the block length we are supportive of that variance and a drainage study shall be submitted. With that are there any questions for staff? Okay. So, Erin, can you go back um to you tell me flat please with the red lines? Yes, ma'am. So, technically Perfect. Let's see this one. Uh the larger one, please. Large one. Okay.

Okay. So technically we would be if we were looking at this property we were hoping that the truck patterns would go out of the property to the left back to 765 but correct from the other photo you could see there was probably some khichi of potential other there are from other properties along there right now there is not any real development on this property okay uh so I want to make that clear that it's not this property that's turning out onto Oola right at this time okay uh that's some other properties properties back here that probably need a resoning because they're they're functioning as heavy commercial instead of general commercial. Okay.

But they this is going to be a utility supplier. Um so they'll be supplying utility infrastructure, piping and and things like that. Um, now we as a as a city do not have any true regulations except for one, and I'll get to that, to prevent trucking on a road like this, a local road

from a zoning standpoint or a subdivision standpoint. It's a local road. They would have access to it. The only thing is in our truck route, this being a local road, it wouldn't support that type of traffic at this time. Um, but again, it's not necessarily coming from this property at this time. So, I want to make sure that that's clear. I don't want to mislead you. That's showing the edged the edge uh compromise is not from the property in question. Okay, perfect. Uh, but the old Eola makes a loop. It doesn't actually connect into another road other than 765.

Correct. It's it connects there at Chadburn and then loops down to 765. That is correct. Perfect. Uh, does the planning commission have any other questions for Aaron before we open up public comment? No. Okay. Thanks, Aaron. We'll go ahead and open up public comment. Do we have anyone signed up? Russell, go. Okay. I don't know if you want a second image or not.

Russell with SKG. Um, the pavement width and the rightway is is really unique in this situation. They're to the north. We have good fellow air force base and we realize it's never going to be platted right such that it would trigger any improvements to the to the north side of older road and the way Ola road sits in there it's somewhat offcentered kind of towards our side. So um and maybe Aaron can help clarify this. If we're if it's currently 18 ft and we need to be 26 ft, does that mean we're obligated to the incremental half to get to 26 or do we need to do the full 8 ft to get from 18 to 26? Um, you know, we probably would have room for 4T, 6 feet on our side. Um, like I said, it's getting a little narrow to our direction, but if we improve the 8 ft really, it would be better on the Goodfellow side or on the north side, uh, the way it fits within the rideway. So, it kind of just creates really a unique situation. Even if you look at the pictures that Aaron had provided, the the edge deterioration from the truck traffic on that adjacent property is is really occurring on the Goodfellow side or on the north side of Oldola Road. So, it just kind of is all driving to that and and the developer owner of the property representatives from Absco is here. they may can talk to you a little more about this, but their main focus is going to be using um Chadurn Street. You know, their their intent is to be delivering and and using Chadurn Street for for access their main entrance. As Aaron indicated, they'll with their site plan, they'll probably reress the property to have a a Chadburn Street address. So I I think from my understanding they're talking about maybe having one entrance onto Oldola Road, but not really a primary entrance

onto that. So um you know, this one is really unique. So we would kind of ask for some cons consideration on on the um the street widening there and maybe a clarification on that the width. Russell, are you considering the kind of flag lot that's actually not platted with that? like that may be their main entrance. Like it looks like there's another like strip coming down. Is that owned by the same owner?

No, that that's a different property owner. So there there's kind of multiple flag lots. Their their piece um is kind of the northern leg of that flag. Um they they may kind of jointly share access at some point with that property owner, but but even based on Aaron's picture, they're they're using Oldola Road for access. Really not their flag, right? for for that lot. So So if they down the road were going to use um old Christoville, how would they gain access through the neighbor's property? I mean because am I unless I'm missing something on the plat I don't see the when you go to the other can't see very well.

There you go. Okay. So there is a piece of property is actually just a piece of property here to the south that is um owned by a different owner. Got it. So they currently have their drive that they anticipate to have is right there.

Sorry, I'm the larger one if you couldn't tell that. And maybe there's even a compromise and this is maybe something we can have a conversation with Aaron and engineering of some sort of deferral agreement, developers agreement or something that could trigger if additional improvements are made to Eel Road at some point or if they they use it. you know, maybe there's some conversations to be had um with the developer in the city on some sort of deferral or developers agreement to figure out um how we deal with old Leola Road, you know. So, maybe one of the questions is cuz it's it's kind of currently a chip seal. So, if we add if we add to it, do we just put down some base and do a twocourse because that's what it is at this point. So, that may be a conversation we can have with engineering.

Okay. So, just just to clarify, Russell, are y'all asking are y'all asking for a waiver of doing it? Are you asking to not do the whole 8 ft or are you asking to do it on the north side? What exactly are y'all asking for? Well, ultimately we're asking for the full variance, right?

But if that's just you don't have no appetite for that. We're we're throwing options out of, you know, do we have conversations with the city and and where is the best place? Is it better to be placed on that north side or or if we have to, we'll just put it on our side and meet the requirements and and do we you know, typically we're responsible for our incremental half. So I guess I was doing the incremental half from from 18 to 26 is is is four, right? Half of the eight. So, so that was kind of where I was maybe confused. So, when you when the city's saying that, what are what is the city wanting four or the eight? So,

so, so for staff, if we if we approved it without the variance, is that something that y'all will work out with Russell and the property owner after the fact to figure out how it's done, or do we need to say, you know, this is kind of we're not approving the variance, but we would like it to be done on the north side or whatnot. Is that Do you get my question? Sorry. I I do get your question. I think I think the direction that staff would need would be how much is it 4T? Is it 8 ft? We we read the the ordinance as it must be 26 feet wide. Mhm. Um which again, as Russell stated, that would add 8T.

Okay. Well, does the planning commission say, "Okay, well, we really probably don't need 8t. We need enough to get to 20 feet, so that's two feet." Or is it four feet to get to 22 feet? Um, and I do think y'all can give the direction to work with the engineering department to say, "Well, where is the best spot to put that if that's the way you wanted to go?"

Or is it something like again Russell had mentioned that there's plans of potentially m moving the address to Chadurn. So maybe they end up using that little flag leg right there. But, you know, we do four feet now so they have access and the road doesn't keep eroding for other travelers. And then down the way if there's other replats that trigger then maybe we readress the additional for I mean like is that would that be a deferral? Yeah, that is a deferral within the ordinance that that is allowable. Um

the the challenging part with a deferral is how long does that deferral sit out there? We just don't know. And that's that's the hard part which we understand and we we recognize that their primary access we recognize that it's going to be on Chadburn. Um, but from a city's standpoint, from city staff standpoint, trying to say, "All right, what can we do for this the city in general is all right, do we get we do we try to get the pavement today or the requirement for the pavement today or do we say, "Okay, this road is not that heavily used and we don't need the pavement for this road and 18 ft is acceptable because this does turn into a county road at the end of the base and goes out and then circles into uh 765." And so, you know, anytime you add pavement, that's adding maintenance cost in the future. But we also know that this area is turning a little more heavy commercial and so we may have some larger trucks and so do we have enough room for passenger vehicles to get by? That's our concern.

Do you know, and this might be an off comment, but um um Chad or what is it? Chadurn. Um, is there any plans on because of the amount of truck traffic and development there on more of a heavy commercial side, is there plans on widening that at all? Do you know with the city or the county?

That would be Tex Dot since Tex actually owns that portion. Um, I have not heard of any, but that doesn't mean they're not in plans. I know they're focusing on um interstate routes and things like that coming through our community and where those expansions would be. Um, but I know that they do trip counts and trying to see what's going on there. But Chadurn does have a lot of rideway, so they could widen that at some point. Um, but they we're just not aware of that at this time. Okay. Any other questions from the planning commission? Is this the only section that is would be this wide is just along their property?

That is correct. They would only have the responsibility for this section. I'm just wondering what good that would do that little bit. You know, it's going to erode probably before that street ever gets widened.

Yeah, it does depend on if there's, you know, development that happens on any of these other properties that would trigger a subdivision that then we get the opportunity for infrastructure. Uh to my knowledge, it Oola Road does not show up on a CIP or capital improvement plan at this time. Um, and so for the the city to say, "Well, that's a project. We need to go and widen it a certain width." I also don't see this road ever getting wider than 26 feet. I don't see it becoming, you know, a 30 foot wide road or a 40 foot wide road. There's just there, as Mr. Gully mentioned, the bases to the north. It's not ever going to probably develop into something different in our lifetime that is going to say, "Okay, they're going to put in their their portion of the road."

Okay. I just didn't understand the importance of widening just that little area for now. It it is about 860 feet. Does that sound right? 814 something around 800 linear feet. So it is a it is a distance. Um let me get to this. I mean but it's not going to be their primary use. It does not look like it's going to be their primary use, but we can't restrict that. So it could become their primary use. But again, that's not their intent. But if this property sells to the next customer or something like that, it's we don't know. And so this is our opportunity as a city to say, "All right, infrastructure infrastructure is triggered. What do we need to make this area?"

I I guess where I struggle is, you know, I do kind of agree. I mean, it's 800 ft. That's a lot.

That's a lot of cost, but also that is a lot of road. Um, it's not going to be their primary use. I believe that. But the reality is there is other trucks using it and every once in a while they may use it. So, but I I do kind of agree, you know, the housing over there back towards the west, you know, they would probably benefit from having some nice pavement there, but you know, what is that nice pavement do for 800 ft? Um, and you know, are we just adding a whole bunch of cost for something that's going to erode anyways? you know, but also if they're using it and then they're making it a road. Um,

so and just to kind of play and I might not be going a different direction than you, Shane, but even like if we're not looking at this as their primary entrance, but again, we can't foresee that. It could be, you know, obviously if a farm vehicle is traveling down the road, you have the same issue as you have an 18-wheeler.

Now, what if um, you know, and we've looked at this on, you know, where the lake road curves around into contro or whatever that is um on widening only certain parts and whatnot. Is there anything in our ordinance that we can say, you know, within x amount of feet of the entrance, you have to just widen that enough for a truck to make that wide turn? Because I really think that that's the biggest issue. Yes. Can the truck go off the side of the road while he's driving? Sure. But the biggest thing I think is is when they're making those wide turns into a property, that's when they get up maybe up on the shoulder and starts eroding that portion. So just looking at it as a financial thing for you know a potential um uh citizen trying to do their business like do we have other options? I will say the ordinance doesn't speak directly to that in in any way, but I do believe that the planning commission can make a recommendation say that within 50 ft of the of their secondary entrance, you would need to improve a certain a certain portion of that. Now, obviously, if they have a true entrance on say the south side, they will probably put an approach in that kind of protects that side, right? uh then if they need to add you know two feet four feet for a certain distance or turning radius or whatever that may be I do believe that the planning commission can make that as a condition

right um for for the plat maybe this is a stupid question but but from where starts right there where Chris Oola and Christoval or Chadburn I'm sorry that from right there going back to say the first house how long you think that is 800 00600 probably way back there or like that that first residence probably. This first house is right about 3,000 ft. No, it's not quite that far. It looks like a long distance, but I'm going to say that's probably close to 1,000 ft.

So instead of 8t of pavement at 800 ft wide, could we make them do 2,000 ft of pavement at 3t wide? And that would actually be a bigger help in my opinion to those residents. It may be a bigger help, but I don't think we have the authority to make them pave the road beyond their property limits. But we could we could um consider uh as Russell said the the two or four feet in the area that this um property entails on Ourola Road. Right.

That that is correct. you you can their variance request is for zero. staff has said we would we want eight but the planning commission can say well okay we think a certain width is more appropriate and again to um Miss Wararez's statement all right do we need the whole length or is there a smaller section and what about the type of pavement right now it's a chip seal and it's a local road which is acceptable so the city is not mandating that they have to go and like do a cut it out do a true pavement multi-course or however that works.

I think that's the intent of our ordinance is to have the the the true pavement. But again, I believe that is a recommendation and a condition that this the planning commission can put on the plat. But when a pavement and a chip seal hit each other, isn't there going to be a ton of deterioration? Sorry, I'm not a road person, but I'm not a road person either. Our engineering department is out here this morning. Um I bet I bet Mr. Gully could probably answer that a lot better than I could. U but I think you're right. There could be a challenge for compromise there at some point. Again, it does really mean the base is what is the base like

on a on another note, sorry. We are going to be talking we've worked with the LDSO stuff a lot. We are talking about that tomorrow with council in our joint meeting. That is correct. And everybody has been pretty strict on 26 feet is the minimum after talking with the fire marshall and engineering and all of these different departments over the past nine months of looking at a bunch of things. So that's the only reason that I struggle is, you know, tomorrow we're probably going to stick to this 26 ft thing at our agenda tomorrow. So what does it look like if we're giving a waiver today and then tomorrow we're, you know, putting something in force.

Chairman, I think the the gentleman from ABSCO would like to come and speak. I was going to say next, David Reid. Okay.

How are you? My name's David Reid. I'm the contractor representing ABSCO today. And I think this is complex at best. Um I think maybe I could clarify some things and I understand that if a plat is approved if they sell the business things can happen later. So I understand where he's coming from. So ABSCO is a waterworks plumbing supply business. That's who they are. They deal with general public, local plumbers, that type of entity. And then they do large waterwork projects for cities and whatever. They don't do the projects. to sell the the product which gets into the conditional use later. The road and you don't have privy to the plans which I wish you did but the plans we're using South Chad that's our entrance. We've already submitted for a new address. All of that's been done. We're going to have a large improvement on that road getting onto the property and the building itself is going to be situated in such a way that it'll concrete drive all the way around it for the fire departments go around and then exit back out. South Chad Trucking will do the same. That is their control by the owners. They control what the trucks do. We do show an entrance exit on Odola. Right now it is shown 30t wide. We can control that by narrowing it down to 20 foot or less which stops trucks from using it. And then they can also do routing. The other option is we remove the drive completely there. They don't need it. It was there. They don't have to have it. We just we'll have it. We'll attach. So if it comes in our favor that we could get a variance and not do anything on old yellow road, that concrete drive completely goes away. We don't need it. The other issue that I see which y'all have mentioned several times is how do you how do we do our fair share of our half of old road? It's offcentered. Um it's chip seal which you know if we do our half and I want it half to city standards. Now I've done, you know, 13

foot of asphalt, the base, the curbs, everything. Now the other half is chip seal that you're never going to get from Goodfellow ever unless the city does it because legally you can't make me do it. And I'm not trying to be boastful, but I'm just being stating the fact. Um, we don't want to cause any issues for us. It is never ABSCO's intent to utilize as a truck entrance and exit period. As you can see in the photos that y'all saw, there's a lot of deterioration farther down the road where trucks are entering and going. That is never our intent. And if that is a concern, we'll remove that option completely. So, y'all have any questions for me?

I guess I have a question for staff. Could we approve the variance on the condition that on their site plan there is no, you know, entrance or exit on Oola? So my initial answer would be no because site plan is controlled by a different section in the zoning ordinance and then there's the access control ordinance that also controls uh approaches if you will. Would y'all have the right to deny an entrance on the site plan? In this case we don't see any legal reason within our ordinance that would say we could deny it. It is a local road. if someone was to request.

So, we just take the gamble if they follow through or not. If we were to go down that route, but if they reduce the entrance size that a truck can't go through, it would just be it would be much more problematic for them trying to get trucks on and off property if they chose if they chose to do that. We can't say that they could. But on the site plan side when they you know pull a permit and all the things can y'all y'all can say the maximum width for that entrance or no. Our maximum width is from well our minimum is 9 ft. Our maximum is 35. After 35 then you have to have permission from engineering services. But so they could go up to 35 without extra permission. Correct. So even then it's not it's still a you know correct

just their word. I'm not saying you know. Yeah. Hm. Okay. All right. Do we have um any additional public comment or does um the applicant or Russell want to make any other statements? Any questions? I'll sign whatever you need to sign. Easy. I promise you they're easy. They're Yeah.

All right. Planning Commission. Any other questions for the applicant? Do we have any other public comment? Ray? No. Okay. We'll go ahead and close public comment then and open for discussion or a motion. So I person I understand where the applicant's coming from is if we're not using old EOL, why would we want to spend the additional cost? Especially if you look at I wish we did have their site plan. Um because you know they're concreting all the way around the building. They're going to be following fire code, all of those things. Um, but then I also understand where staff's coming from is this is our chance to potentially improve this road. Um, but as I've always said in past meetings, I just I feel like sometimes when we do those improvements, we have a bump out in a road and then it narrows back down. It also, yes, it's good for travel during the day, but it also poses safety concerns at in the evening that somebody's traveling and then all of a sudden the road comes in six feet, you know, and if somebody's not paying attention the right way, it could lead to some safety issues. Um, so, you know, it's kind of, you know, a little bit of a which way is the right way.

What other comments or thoughts do we have? I do agree that I I struggle with them having to pay for just that little portion if it's not going to be something that they're going to be using.

Little portion that's actually a big portion that costs a lot of money but doesn't make a you know huge difference. But I agree with Britney. At night it could be, you know, hard going from six feet to 10 ft or so. I I guess I have another question um that maybe Erin could answer and I apologize. Um we talked about a deferral with a time frame or not a time frame. a deferral on anything on Eiola Road until maybe there's another development happening and then if it uh kicks in their side of the road. Is that possible? And if so, what how would that work or could it work?

So any develop any deferrals fall under what's called a performance agreement. Usually deferrals are not financially guaranteed, but they run with the land. And so what we do is we have a document, a contract if you will, that is filled out by the property owner and it is filed with the plat at the county so that the for say for un unfor it gets sold then they have that documentation at the county that the runs with the land. Mhm.

It is. While I I think that is a potential solution, I think for city governments as staff change over time is who really remembers that sitting out there. Now, I think we have some more sophisticated software these days that can put this on a land management file for the addresses involved and say that there's this commitment in the future. The the challenging part is when does the future happen or do we put a time limit of when that future would happen? In some cases, we have put a time limit. So if it doesn't happen within 5, 7, 10 years, then that commitment goes away.

I see. Um something else went through my head and then I lost it. Um they would or wouldn't have to put up a bond or some sort in that. Usually with deferrals, we do not require a financial guarantee, but that that's usually our engineering services that that controls that part of the process. Um, and so I I can't fully speak for them, but that I think that could certainly be part of the direction um as well as the discussion with them of our what do we what improvements are really needed. I'd like to hear from the applicant if we can open back public comment. If you don't mind,

go ahead. on a project in a for John Deere quality improvements industrial boulevard needed to be expanded. They had the same agreement we did with them. Um in order they deferred it and it stays with the property until whenever and so quality implements agreed with the city of Abene that they would pay for their portion of Industrial Boulevard if and when the city decided it needed to be done. And that document's still in place. I did that in 2020. So, the owner is in agreement with doing that if that's the route y'all want to go. So, they're not against that at all. Thank you.

I like the idea of that, guys, cuz I I I don't like the idea of just giving a waiver partially because like I said, we're going to go over this tomorrow. We've had a lot of discussion. And I've been part of that LSO a few of their meetings and things and there was a lot of comment on minimum width and it was pretty stern on 26 ft. Um so I like the idea of a deferral because I think it gives us the option later to be able to help that road out but it it doesn't incur the cost right now. Uh and I think that's important because I think that we need businesses. I think that we need them to develop a, you know, 400 $500,000 site and start paying in property tax on that. So, I mean, that's going to pay for itself.

I agree. Versus if we add another I don't know how much this costs with the road, but I mean that would be nice to help them, right? Yeah. I mean, the city right now, I mean, we're definitely encouraging. We're trying to get more and more businesses to come. So, if we're able to, you know, make it work for both the city and for the applicants, I think that St. Angel is going to continue to grow on a business aspect on that. So, I agree with you, Shane. Um, well, I don't mind making a motion uh to approve uh the final plat of Chrysland subdivision with the five um um conditions

conditions and uh regarding the variance for widening the street that be deferred. um uh with the property as it was explained and uh that deferral not have a time frame on it but be a city um notice uh when other things are being done however we want to word that the my as long as the city doesn't come back in like two weeks and ask for it. Yeah. Yeah. That was not the intent of this motion. I think it's

right. I I just want to make sure the intent is whenever the city comes back and and has a project for the length of Oldola Road from Chadurn to where the county Mhm. Yes. or a massive majority of it. Yeah. Yeah. Okay. W with the other just sorry Candy just just to clarify. So your motion is to approve as presented with the other variances except for the Eola road paving as a deference. Yes. Okay. I would second that. Okay. So, we've got a motion from Candy, second from Shane. All in favor? I.

All right. So, that passes 50. And again, for all of our attendees today, we're going to skip over onto the second page under D conditional uses. Um item number four, which is CU26-094664 South Chadurn Street, SMD1, request for approval on conditional use to allow warehouse facility and outdoor storage located on a property within general commercial CG zoning at 4664 South Chadurn Street.

Good morning, Ray Linbury, lead planner. So, um I did want to clarify that they did receive a Chadburn address since they plan on um using that as their entrance, which is why that is this is 4664 South Chadburn. Okay.

So, they are requesting a conditional use to allow a warehouse facility and they did request an increase in the outdoor storage. Um this is zoned general commercial in district 1, Tommy Heert and the Glenmore neighborhood. We did mail out six notices. We re did not receive um any in favor or opposed. We did receive a phone call of a ne from a neighbor um that was in favor. So the vision plan is on the left. It is commercial and the zoning is general commercial on the right. Um, I'm just jumping straight to staff is recommending approval. Um,

I like that.

So, this area is very um good for the warehouse. Um, general commercial. So, I did want to speak a little bit on their request for the outdoor storage. General commercial allows 10% of your property to be outdoor storage. um staff does not believe that a conditional use can increase that. However, um looking at everything heavy commercial, you have unlimited outdoor storage and it also fits warehousing without a conditional use. So staff, one of the conditions we have is that they reszone to heavy commercial um within 12 months. This conditional use allows them to get started um get their site plan going and everything and they can come back with the um zone change request um because that will handle everything they're requesting. And then um number two on the on the conditions is opaque fencing surrounding any type of outdoor storage and that they obtain all required permits.

Okay, with that is there any questions? Any questions for Ray? Okay, then the applicants. Go ahead. Representative open public comment. So, can I ask a question? Yes. So, I have a question about the OPEC fencing. That's the first I've um heard that all the fencing around there is chain link fence. Yes. Even around the other yards. Um when we had the we had a DR um we had a consultation with the applicant and when speaking with them um they mentioned the chain link fence but they were going to add slats to it um was that was a thought but in y'all's winds my experience with slats and chain link fence they go down so yes and they look like garbage

so yes my my concern is good air force bas is across I'm sure they don't concern him and And um everybody around has it. So I'm a little back. I'm sorry if I caught you off. No, no, you're good. So the owner asked me to ask. And that's a large fence. I mean, it goes around. It's just opaque fencing around what? Can you go back to what what's recommended? Yes. I was trying to see what was around around outdoor storage. So that would not follow when they get reszoned to heavy commercial. Right. Correct. The conditional use. They could put it on their site plan and not have it completely finished. reszone and then do an amendment and not have to do it. Correct. Okay. So, can we just Yeah. Can Could we just wipe that?

I feel like that's a waste of time and money on all you got the planning commission can make change the conditions. Okay. Thank you. Um do we have any other public comment? Okay. Okay. We'll go ahead and close public comment and open for discussion. Motion. I'll make a motion to approve as presented minus the opaque fencing requirement. Yeah, I I would second that and see you in 12 months or less. Okay, so we have a motion from second from Shane. All in favor? I I

All right, motion passes 5-0. So, we are going back to the first page and we are now in the rightway abandonments. City Council has final authority uh for approval of rightaway abandonments. Our first case is RO26-04 MLK and West Fifth Street, which is SMD number three. A request to abandon 176 acres of street and alley rightway around the 200 block of West Fifth Street.

Thank you. Austin Reed, planning and development administrator. This request is from the downtown neighborhood. It is district number three, Harry Thomas' district. Um the vision plan here is downtown. The property totals about 0.17 acres and what we have is a request to abandon two portions of rightway that you can see there around West Fifth and MLK. So we sent out 19 notices on this. Someone mind closing that door real quick? Thank you, Daniel.

No, it's okay. uh two in support from neighboring properties and none who were opposed. This is the exhibit that the applicant provided. Really what you're looking for here is this little portion is being abandoned and then this portion where it says 20 foot alleyway is being abandoned east of that line. It's a little bit easier to see on this. So, the portion of Fifth Street, which is the first one I pointed to, measures about 006 acres and it does have an existing building within it. Um, those are the original platted lot lines and original um pieces of rideway that are probably over 100 years old. The building has been there for a long time as well. Um, the portion of the alleyway is 0.1 acres and is unused as an alleyway. Really, you would never know that it is an alleyway. Um, there's no city utilities there. uh we don't think that it would negatively affect traffic patterns and really it would allow them to replplat and kind of clean up some of the surrounding legal lots and legal descriptions which is always a good thing. So with that we are recommending approval subject to our usual three conditions for abandonments. Number one being for payment, number two is to record replat absorbing the abandoned ride ofway and number three being for that quick claim deed. Do you guys have any questions?

Any questions? Can you go back to the um Yes, that's what Yeah, it's quite an unusual. I know. It It really really is kind of strange, but I was looking at it previously and wondered exactly. Can you do what you did a while ago to show exactly what's being affected? Yeah. Sorry, this is a little bit busy, but it's this strip right here. Okay. And what you can't see, or maybe it is delineated there, but there's a building that actually encroaches into that. Oh, okay. And then the other portion is this this alley um imaginary kind of alleyway that goes this way and stops right there that also runs into a building.

It's yes that and it's kind of in the middle of a street that's not really a street as well. So Okay. Thank you. Anything else? Any other questions for Austin? Thank you, Austin. Thank you. All right. Do we have any public comment, Ray? Um, Russell Gully, explain how this happened. Back in 1892,

a railroad came through and cut it all up and then they abandoned portions of the railroad and they retained some and left some and platted parts and didn't plat parts and built buildings and and here we are today trying to clean it up and and fix it. So, Mr. Mr. Fluger and Southwest Orient Properties has numerous properties along through this area that kind of some of the old right of way that and even some streets and alleys through this area. So, we're just kind of working to clean these up. We've done some further to the east. We'll probably be coming in and doing more over time as we kind of want to clean these up and and get them, you know, we have buildings over alleys and such. So, we want to get that cleaned up and and not not only do we need to do this through the city, we'll have to do some stuff with the Texas Transportation Commission or text dot on some of the some railroad rideway through these areas as well. So, we're going to continue working on this. I would ask for your approval on this abandonment and happy to answer any questions.

Any questions for Russell? Smart. Thank you very much. Thanks, Russell. And Lee Fluger.

Okay, Mr. Fluger. No. I'm Lee Fluger, 1215 West Avenue D. Thank you. I'm just thank you for helping us work with this. We uh uh this building here was probably built 100 years ago and it's on top of the city right away. It's on top of a a railroad spur that was never built. And it's and of course you got the alley and it goes to a place that there's no platform from there going back east. So uh we'll be challenging you with several more of these. Uh I've started working on try to clean this up for my for my grandkids. So that's what we're working on. Thank you very much.

Thank you sir. That is it. Okay. We'll go ahead and close public comment and open for discussion or motion. Go ahead. Oh, sorry. I'd like to make a motion to approve his second. Second. Okay. Motion by Shane, second by Lyndon. All in favor? I.

All right. Motion passes 50. Moving right along. We are on our second uh rightaway case, which is RO26-03. Address being 655 KO Street, which is SMD number five. Request to abandon a total of wow, I can't read this morning. 0.328 acres along several portions of the street right away around Central High School being at 655 KO Street.

Good morning, Ray Lime Barry again. Um so this is a request from SISD um and SKG Engineering for them uh to abandon some of the rideaways. Um they are trying to um enclose the campus more. Um this is in the central neighborhood district 5 Karen Hessie Smith. The vision plan is neighborhood and campus institutional. Um the total acreage of everything being requesting to be abandoned is 328. Um we did mail out 10 notices. We've received zero in support, zero in opposition. Um this is the drawing they provided and then I'm going to have better shots or not well better closer shots. Um so this is Mosquite. They are requesting to abandon this little from the red line to the curb all the way down. And then on this side, this is Hickory and they are requesting to abandon from the red line down or to the cur from the red line to the curb down to San Antonio. Um, okay, hold on. There we go. To San Antonio Street and then San Antonio Street, they are requesting this side and the other side from the red line to the curb. And then this is Cottonwood. And Cottonwood they are requesting from this red from the red line to the curb all the way down to POS. So the analysis um staff did is it is unused right away and the school is trying to enclose the campus. Um there are no plans to widen those streets in

order to take some of that right away. Um there the city utilities are mostly in the street not in the ride ofway um and the abandonment will not negatively affect any traffic patterns. So with that staff is recommending approval with the three conditions that the pavement shall be remitted that they record a plat absorbing it within 24 months and um that they provide the quick claim deed. Okay. All right. There any questions? Questions for Ray? So they're they're requesting this because they want to put fencing up. Correct. Correct. To enclose it, correct? I I I think so. I think that is a state thing now or whatever.

And and they want to go to the curb rather than their property line. So can you can you go back to the Porsche? Can you go back through the pictures? Not there. So this is Cottonwood.

Yeah. So, is there a reason that they're not taking over like a couple of those streets or especially the mosquite street? Like why don't why don't we abandon all of it? Is there infrastructure there? So, I'm I'm gonna say we did have a consultation with them this past Thursday and that was mentioned um and so talks have begun with engineering um city staff and SISD to do that um with maybe some easements through there but talks just started so that there is a possibility that we'll come back and abandon um some of that and it'll be a private road because if go back to this one um I believe this part right here and down is private, so it would kind of continue, but that those talks just started

because I would like to this, for lack of better terms, if we're going to give them what they want to be able to put their fence out, I would like for SASD to take on the cost of those roads that's only used by them and take it off of, you know, the city. Well, and again, if they're fencing around the property, mosquite just seems like a safety hazard. And my my perspective is that that should be enclosed into the campus. Yep. Because it, you know, it runs around anyways.

So, we have had some of those discussions and I think that's for SISD, I mean, to come forward and and make those proposals. We can't force them to take over those roads, but I think that they're they also know that that maybe in the long term they have some master plans that they're still looking through to see if that's advantageous to them or not. We also al have to be mindful of uh our fire department and their emergency response and how they respond to campuses like this. Um and so same with our our police force uh that may have to respond to a campus like this. What are what are their access points? But we know that security for school campuses is important and we're we're trying to work with them uh to help them in that way and this is like the first step. This is like this would be the minimum they would need and so they're kind of like thinking through what else could happen that they would need to do.

So after the discussion on Thursday, they're not wanting to table this. They just want to move forward with approval and then continue to seek out. Yeah. Because this will get them started and allow them to to continue with their projects. Okay. You have a thought? I do. Yeah. Well, I was kind of jumping the gun, but it is the I don't know if it's Russell that's working with them or who, but is the applicant here? Russell for Russell is the representative. I I think I'd like to hear. Okay. So, um we'll go ahead and open public comment.

Russell with SKG. What really originally started this was they're working on new plans for a 2000 seat gymnasium theater and and cafeteria. Um and and looking at where the building was placed, we were trying to be far enough away to create some separation from other buildings. And so that was putting us within the 25T building setback. Looking at the rideway maps, there are 60 foot rideways. So, hey, we can gain that extra five feet we need for a building setback to allow the building to kind of sit where it's planned and and it kind of just snowballed from there. Oh, hey, there's some existing parking lots that encroach into the ride ofway. Let's clean that up. Oh, hey, there's a building in a part of a of the band practice field that encroaches. Let's look at that. And then we met with staff on Thursday and they they brought this up. So, it it's kind of grown as we've looked into this. So, so absolutely. Yes. Because of I guess they're wanting we're putting plans out. They're planning and designing. They're hoping to kind of get it out for bid and start construction in in probably August, September time frame. And so that's coming pretty quickly. And so we wanted to kind of make sure that we kept this process going. Ray did ask, hey, would we consider tableabling this? and we were like, well, let's keep this going so that we don't potentially delay uh, you know, a hund00 million project over while we sort out maybe some additional rideway abandonment. So, and also as part of this, we're working to replplat the the that larger contiguous campus. So, this pulls in as part of that. And so, yes, the the district from their their campus safety plans and stuff or fencing and wanting to control this better. So, I think we just wanted to give the school board the opportunity before we've all told them what we did. We wanted to let them know uh that let's

let let's hear what they have to say and and let the campus and the the district work through their safety plan and and pull in everybody for that. So, we're we're moving forward with this. This kind of addresses the immediate need of some building setbacks and and getting some parking spaces kind of legitimized within this, but it potentially could grow into more. Okay. Any other questions for Russell? Okay. Thank you, Russell. Thank you. So, we'll go ahead and No other public comment. Okay. We'll go ahead and close public comment and open for discussion or a motion. I'll make a I'll make a motion to approve as presented. Second.

All right. Motion from Lyndon, second from Candy. All in favor? I I Sorry, Jennifer. Did you Okay. Sorry, I couldn't hear you. Okay. Uh motion passes 50.

Okay. So, we're on to rezoning and comprehensive plan amendments. Uh the city council has final authority of approval of resonings and amendments to the comprehensive plan. Our first item for discussion is Z26-05. Address being 411 West Avenue H, which is SMD number five. A request for approval of reszoning changing from two family residence RS2 to low-rise multifamily RM1 for 0.195 acres. The property located at 411 West Avenue H. Erin.

All right. Thank you, um, Chairwoman Davis. Uh, Aaron Venoy, director of planning development services. So, we do have a one parcel here uh that's on West Avenue H. I have on there 811, but I just need to double check the address, but it is this parcel that is between Coenheim and Abe. It shows here on our old imaging that it has a structure, but that structure no longer exists, and I'll show you that on one of the U images coming up. But this is a request to reszone from two family residential RS2 to the low-rise uh multif family RM1. It's in district five, Karen Hesy Smith and in the Santaita neighborhood which stops right there at Coenheim. So on the eastern edge of that um you'll know that there is an apartment complex here to the south and Denny's is a little further and as you start looking at the um vision and the zoning the vision is neighborhood center. neighborhood center is appropriate for housing as well as um small commercial type of thing as far as a vision and that's what we have and we've seen that change over time uh that we have some office commercial in this area uh a couple little pockets there. This is the uh RS2 area that kind of sneaks over just a little bit and then this RM1 area to the to the back. And so they would like to extend that RM1 area onto this lot here, which is compatible with the neighborhood center. Uh you can see across the the major road is light manufacturing uh that backs up to the railroad to the east. We did send out 17 notices. We have not received any for or against. Again, this is a bigger picture. You can see the commercial U corridor that kind of starts there with the split. And we know in between Abe and Coenheim up and down there are from residences to businesses. Uh none of them are are high or intense businesses, but uh they kind of fit in

there. And RM1 low-rise multif family uh is a good zoning for that that type of area. Here's a site photo uh showing that you can see the apartment complex at the back. Uh it is 50 foot wide but it's I think 170 or 180 ft deep. So it is a much deeper lot than normal. Um their structure style they do actually want to do a um a duplex there. They thought about doing two duplexes because it is large enough to do that but they think they're just going to do one uh at this time. Um, but they do want the RM1 zoning in case the duplex ends up one of the units not being rented and they uh are close enough to the downtown area uh that they could utilize the short-term rental um in the R the RM1. Staff's recommendation for this case is approval to reszone from the two uh two family RS2 to the low lowrise multif family RM1 located at the 411 West Avenue. page that I'll be happy to answer any questions.

Any questions for for Aaron? No. Okay. Thank you, Aaron. Do we have any public comment? Okay. So, close public comment and open for discussion amongst the planning commission. Well, I know that there are some I know there is um uh single family residences across the street on H. So, this makes sense to be in line with that. So, I make a motion to approve. I'll second. Okay. Motion from Candy, second from Lynden. All in favor? I.

All right. Motion passes 5-0. Our second reszoning case is Z26-06. Address being 309 to 333 West 8th Street, which is SMD number four. request for approval of zone change from two family residents RS2, general commercial CG and uh general commercial heavy commercial CGCH to low-rise multifamily which is RM1. Um this would be over 78 acres of a property located at 309 to 333 West 8th Street.

Thank you. This is again Aaron Benoy, director of planning development services. So this is a property most of us are familiar with. It's right here just north of Bryant, north of Houston. It's right to the right. You see those vacant lots that have been vacant for a while and they have a multitude of zonings uh as Miss Davis had to read all of those in of what we're trying to change to. Uh but this is a property that's ready for redevelopment. It's right across from from Carver. Uh to the north is again Bryant is one of our good uh commercial corridors and this area is looking to continue to grow. Uh it is within the uh TUR district or the north tiers district if you will. Um this is district 4 Mr. Patrick Keley and it is in the Blackshere neighborhood. And so all of these properties collectively are 78 acres. They are 50 by 100 lots except for this one here in the end. As you can see the ride ofway over time has cut it off into an odd shape. Again, this area is neighborhood center um where it should be a blend of commercial and residential. You can see on the right where we have had RS2 and then over time somebody thought they might well let's reszone some of these to general commercial. Maybe we try to do a business there. Um the other end is along uh Martin Luther King Boulevard. You can see the general commercial heavy commercial which kind of covered a lot of our our boulevards. I'm going to go back one slide and just mention one thing. So, one thing that you'll you'll notice here on 8th Street, it is a dead-end street. It does not make connection with Bryant and that is not uh in the future plans by us, Texot or the developer, but it is just a dead-end street. So, that access and this being commercial does not make a lot of sense. You have to get through the neighborhood to get there uh to do that. So moving this to RM1 uh makes a little more uh sense to do that. We did mail out 12

notices. Uh we have received none in support or in opposition. Here again is just a photograph from 8th Street looking to the south. Uh again vacant lots that are ready for development. With that, staff does recommend uh approval to reszone this area from the RS2, the the general commercial, the general commercial heavy commercial to low-rise multifamily, uh the RM1 zoning district located at 309 through 333 West 8th Street. I'll be happy to answer any questions.

Um okay, couple for you. Uh one, Black Shear. I mean typically we would have a conversation about sidewalks so or Carver sorry your neighborhood um Carver is not a functioning school or anything of the such so we don't have any sidewalk trigger or anything like that

during a resoning it is not triggered through through the resoning and since they are currently platted lots he would not have to go through a replat unless he chose to change the lots it does not show up on our older imaging here but X dot has come through and put a sidewalk along this back area all the way through and connects around. Okay. At this time, unless there's further evidence that we see that it really really needs a sidewalk, we do not believe we would be requiring a sidewalk uh along 8th Street at this time. Uh, of course, there's not a trigger for it right now. Um, but we we don't see that in the future either at this moment.

Okay, perfect. Erin, is there a structure based on the photo um at the uh there is a structure there a single family home or It is and they plan to demo it and because they have purchased the property and they're going to start again. Okay. Thank you. Okay. Any other questions for Aaron? No. Ready? We don't have any public comment. Okay. Go ahead and move on to a motion or discussion amongst the commission. I'd like to make a motion to approve as presented. Second. Okay. Motion by Shane, second by Candy. All in favor? I.

All right. Motion passes 5-0. We are on to our conditional uses. The planning commission has a final authority for approval of conditional uses. Appeals may be directed to the city council. Our first conditional use case is CU26-06. Address being 2719 North Street, SMD number two. a request for approval of conditional use to allow allow household living on a property located within neighborhood commercial um sand zoning at 2719 North Street.

Thank you. Austin Reed, planning and development administrator. Um this request is on really the edge of what our map showed to be the Bluffs neighborhood. It is district number two, jail cells district. The zoning here is neighborhood commercial. CN vision is neighborhood center and this is a request for approval of household living. We sent out 24 notices. Uh we did not receive any responses that I'm aware of. Here's a photo of the front of the property. Of course, right now it is vacant, but what they're wanting to do is construct a single family home. Um the neighboring properties right now are a mix of commercial and residential, and we do think think that this would be compatible. I'll show you the zoning map here in a second. Um, this also helps to meet a community need for housing as indicated in our 2019 and 2024 housing studies. Here's our zoning and our vision plan. On the left, you can see the zoning. Um, it does abut commercial and then you have that existing uh surrounding residential. The vision plan is entirely neighborhood center which can go either commercial or residential. So with that, we are recommending approval subject to two conditions. Number one is just for their building permits and number two is that this property follows RS1 standards with the exception of past variances. You guys have any questions about this?

Any questions for Austin? Is there a reason we're doing a conditional use and not a resoning? Probably not. It's um you know the neighborhood uh center vision plan would support a resoning if they did want to do that. Um but I think the conditional use is just quicker. Okay. Um, and this is in the new this is infill now, correct? Because that whole neighborhood is now Yes, I do think this is within the city's designated infill area. Okay. And then this is a silly question, but with the conditional use, is there more upkeep on the city's end to keep track of conditional uses instead of just reszoning it on the map?

If we have some conditions on the conditional use that we think require tracking or some sort of enforcement mechanisms, probably, but in this case, I mean, these are pretty standard conditions. So, okay. Can Can we make a condition that they reszone it? If we approve this, they have to reszone it within 12 months or something within your ability. Yeah. I just like looking at when we sat in the meeting the other day, looking at

the previous city map that we don't get the same access to, you know, you had a lot of like conditional uses. And I just feel like, you know, when other cases come up and then you've got to go back and maybe look at what that property's, you know, conditions were to me down the road, I think that just would create more headache and more time on the city side. But maybe I'm incorrect in that thinking, right? That I think the planning staff are pretty used to checking for conditional uses when we're researching a new property, but for other city departments, they may have to dig a little bit deeper to find that conditional use. So, okay. Okay. Any other questions for Austin? I like the idea of changing requiring the zone change.

Okay. So, um on that, do we have any public comment? Okay. So, we will make sure close public comment and um have discussion or motion. I I would like to make a motion that we approve as presented adding the stipulation that they reszone to a residential zoning within 12 months just to clean it up. I'll second.

All right. Sorry, taking notes there. Uh we've got a motion by Shane and second by Lyndon to approve. Um but within 12 months the applicant does need to actually reszone to residential. All in favor? I I All right. Motion passes 5. Oh, I I have a question. I'm sorry. I know that just passed, but um do I have to reopen that? Okay. Um we're making them reszone, which is going to add cost, right? because they're going to have to put in an application now to reszone. Could Could we wave that cost or no? The planning commission doesn't have the ability to wave that cost, but part of the infill program does can pay for that cost and so we'll make sure that the applicant knows that.

Okay. Thank you. That's a good point. Thanks. Okay. Um our next conditional use case is CU 26-07 3 or 3813 Parkwood Drive, which is SMD number six. Request for approval of conditional use to allow a short-term rental property located within the single family residential zoning at 3813 Parkwood Drive.

Good morning. Ray Limebury, lead planner. This is a conditional use request for a short-term rental. This is the Sunset neighborhood um district 6 Mary Coffee. Uh and the vision plan is neighborhood. We did mail out 24 notices. We received one in opposition. They did not say anything other than they are opposed. Ray, sorry. Can you go back? What was the star? Um, I added a new because we're getting so many sometimes around the notification area. I just added that for No, that's great. Thank you.

Um, so on the left it is zoning and it is single family residential. On the right is the vision plan neighborhood. uh picture of the front of the property. They did pass their safety inspection on April 13th. Pretty grass and rain. Um pretty grass and rain.

Um I am going to go back to this picture. They do have the recommended or not the required not recommended. Um where am I at? The required parking. So with that, staff is recommending approval. Um, and we are recommending that they renew starting June 1st, 2027. Um, since there is only a week left, two weeks of May. That is there. And it's not within the 500 ft of another. Correct. Correct. And it is not within 500 ft of a school because it is um next to Buoie. Knew that.

I feel like y'all should put that on the on the presentation because that's always our question. Nip it in the bud. Okay, perfect. Any other questions for Ray? No. No. Okay. The applicant is here. Um, if you want to We'll open up public Oh, sorry. They're not currently using it as an STR, correct? They are not. Okay. Okay. We'll open up public comment if the applicant or anyone else has anything they'd like to add. Okay.

All I don't want to move this too much. All right. Dave Bowers. Um, is our house. We're a military family. My wife is active duty and we're moving, but we want to keep our house and stay, you know, connected to the area. So, um, you know, just having a short-term rental allows us to black out time and come back as often as we want. And they have a local operator. They designate a local operator. They three houses down. He works for the city. So, good guy. Perfect. Thank you. Okay. Okay. Do we have any other Okay, we'll go ahead and close public comment and open for discussion or motion. I'll make a motion to approve as presented. Second. All right. Motion by Lynon, second by Shane.

All right. All in favor? I. All right. Motion passes 5. Okay. Our third case on conditional use is CU26-08926 Jodie Lane, which is SMD number one. A request for approval of conditional use to allow for waste related use being a bofuel conversion a storage facility in a property located within the light manufacturing zoning district. Austin,

thank you. Austin Reed, planning and development administrator. This request is from the Glenmore neighborhood is district number one, Tommy Hemer's district. The zoning for this area is light manufacturing. The vision plan says that it is commercial and this is a request for approval of a biodiesel conversion facility. Um, we sent out 32 notices actually within 1,000 feet on this one as required under a current ordinance or current ordinance. We did not receive any responses. So, they're looking to convert the property and the existing structure there into a biodiesel conversion facility. For those of you who aren't aware, um, this involves converting materials like vegetables and vegetable oil into usable fuel. Um, really the end product is non-toxic, non-hazmat, and biodegradable. it kind of has the EPA's endorsement and so we don't expect any adverse uh effects on the natural environment. Um also this area is zoned light manufacturing right now and really this conditional use um is isn't considered to be more intense than the uses you typically find in light manufacturing. So here's a look at the zoning in the vision plan. zoning. You can see that light manufacturing. It does abut some ranch in estate, but those are big lots that we don't think will be affected. And then the vision plan says that it is all commercial and really it's kind of moving more towards a heavy commercial type of area. So with that, we are recommending approval subject to one condition just for their building permits. You guys have any questions?

Could Could they give me a jug so I could give them used old? You can ask. Pick it up. That's a good thing. What was it being used for previously? Do you know? I'm not sure, honestly. Do we have any public comment on this one? Um, Nelson, if you want,

you have to pardon me. I lost about 80% of my hearing. Oh, no. You're fine. Sorry. If you could just state your name and your address for the record. The address of this property or where I live. Uh, your personal address. Correct. Okay. My name is District Nelson Mench and I'm at 16 East 30th Street. Uh, and I'm new here. I've been here two and a half months. Okay. Great. Well, this seems very interesting. You're what you're going to be doing with the um bofuel conversion. Okay. I take used restaurant cooking oil.

Mhm. And I turn it into diesel with this small equipment. Wow. It's not a big refinery, a small scale. Okay. And uh this will make 10,000 gallons of biodiesel per month. And it fits on a sheet of plywood. Oh my goodness. Okay. Very cool.

Uh the purpose of this is I've been in electrical energy for 63 years and I retired. Then I got I'm retired. Uh there's a global need for clean energy. I can replace petroleum diesel with clean diesel. Zero carbon emissions. But uh my main purpose is I build megawatt power plants that clean energy using biodiesel. I can power schools, hospitals, communities, AI centers, industrial centers, airports, whoever needs large uh electric where the power company takes four to six years. I could do it in four to six months.

Wow. Okay. my power plants. I can put 50 megawws in this room where solar takes 10 acres for one megawatt. Wow. One megawatt will power 600 to a,000 homes. Okay. So, there's a global need for what I do.

Yeah. This machine will power one megawatt of the fuel and it's clean energy. And the US Department of Energy says, "Please, please, we need energy. We don't have enough in the grid for AI centers and that's what I do." Okay. Wonderful. Well, very cool. Thank you, sir. We appreciate you coming today. Thank you. Thank you. Okay. Thank you. Okay. No other Okay. We'll go ahead and close public comment and open for discussion or motion. I'd make a motion to approve. I think this is cool. Cool. Second. All right. Motion from Shane, second from Candy. All in favor? I.

All right. Motion passes. 5-0. Congratulations. Uh we are skipping number four since we've already done that. And our very last uh conditional use for the day is CU26-10. address being uh 10008 East 18th Street, which is SMD number three. A request for approval of conditional use to allow household living on a property located within neighborhood commercial zoning located at 10008 East 18th Street.

Good morning. Ray Limebury, lead planner. So, this is a request for a conditional use to allow household living. Um, it is in the Reagan neighborhood. It is district 3, Harry Thomas. The zoning is currently neighborhood commercial. Um the vision plan is neighborhood. We did mail out 18 notices. We received one in opposition this morning that I provided copies to you. Um they have lots of reasons why they are opposed. Um there I did want to address a couple of them. The lot size, it is a standard lot size. um a little bit larger actually lengthwise. Um well, and the person in opposition is not present. Correct.

Correct. Okay. So, I was able to make it the time I called in. I was not sure I would be able to be here. Okay. Perfect. So, we'll allow you a moment to to speak. Sign in. If I need to, I will. Okay. Thank you, sir. Um so, really quick, Ray, I just wanted to um well, finish your presentation and I'll ask you a question. Sorry. jump in again.

Um, so city staff uh did analyze the area and they are trying to construct a single family home. Um, there are neighboring properties that are residential. Um, so we do feel it is compatible and the request will help a demonstrated community need for housing. Um, this is the site plan they have turned in so far. Um, which does I think I should have turned it. Sorry. Um and the zoning is neighborhood commercial and neighborhood on the vision plan. So with that staff is recommending approval with the two conditions that they receive um all necessary permits and that they do the single family residential development standards.

Okay. So couple questions, Ray. um on the commercial neighborhood um with that since it's located in the CN um zoning and we're doing RS1 um they still need to follow our standards you know 5 foot off the property bounds 20 foot or 25 foot off the front property yes pin etc. So so it's still because I know that was a a question or concern um that Mr. Walton had. So even though it's in a different zoning, we are still following every regulation that the city has, which would also meet any fire regulation or code or anything like that. Correct. Okay. Yep.

And again, just like the other one, we could put a stipulation that it's reszoned within 12 months. Correct. Because I think that all of those houses we we should clean up. So th this would be a little bit more difficult. Um but yes, I mean it can be done. Why would it be more difficult? It just because it's in the middle of a block and it's one property that's almost spot zoning. You'd have to get with the other neighbors and have them agree. Correct. Like if they all agreed to reszone that whole block then it would work. Okay. And that's it's a dry cleaner or something up in the right laundry facility. Um this one. Yeah. Turn around but like

that that's an old convenience store. This is at that intersection where Maine comes in in 19th. It's a very odd intersection. To the south is the Baptist Memorial and the new Dollar Tree. I think it's Dollar Tree on Main Street. Uh so it's kind of an area in transition. I think in 2000 when this got designated as neighborhood commercial, it was oh well this is close to this major intersection. Maybe this will turn more commercial. It really hasn't. And so maybe staying with single family residential or even the lot, the big lot behind them that says commercial, maybe that turns into RM1 day.

Yeah, I just like cleaning it up because, you know, the conditional use, they put a house there, you know, the guy to the right, the guy to the left, that's zone neighborhood commercial, then they put in a gas station or I don't know, whatever they want to do. Then you have a single family house in the middle. So I I think that I know you said it would be difficult, but to some degree, I would like to see some sort of at least trying to get neighbors together and get it reszoned to residential. That would be my comment. Ray, are those um residential homes um to the right? Yeah, those two correct. Okay. And what's I think that's

there is this one is the residential home. Um there's a church or something. I think this is a church. Yeah. Okay, I see. to Shane's point. That's what I was Yeah. Okay. Any other questions for Rey and there is no public comment. Okay. I know there he hadn't signed up because he wasn't sure if he would make it, but Mr. Walton, would you like to come up and and speak? Oh, I'm so sorry, sir. I was reading the name off the Oh, here. I'm so sorry. I'm going to have you come to the microphone so we can hear you. I apologize. I I'm I'm going to clarify what he's saying. That the person that sent the email is this house.

Okay. Oh, that is a house. Yes, correct. That that is Are you the applicant? No, he's not the You're just another neighbor. I'm sorry. Are you just another neighbor? You're not the applicant nor the person to the left. I'm from the property to the north of the subject property. The vacant that's zone commercial. Well, right there. Okay. I'm coming to the mic. my confusion. The orange block over here that says commercial,

I had listed this several years ago, probably four years ago. My name is William. Um, it's a the property there that says commercial. Whenever I listed it, the realtor came back and stated that it's considered residential. went to the tax appraisal district and they stated that it's in an overlay that it was noted as residential because 25 35 years ago there was a house facing Wade Street on the corner. It was demolished or moved off or something. I don't know what happened to that. But anyway, the other end is considered like commercial. So I had to split the listing. Um I was wanting to sell it all at that time. I was involved with it because it was my parents' property and because of the residential, I couldn't sell the listed as all commercial. They wanted me to split it out. It never did sell. Uh my father wanted to sell it all at one lump. So with this being said, this is part of my confusion for the opposition. Y'all show it as commercial. Tax office shows it as residential without going through resoning. And I don't know at that time they were saying that it'd probably be worth more as commercial. I never went through with it, but they said that with it having the commercial overlay that it was commercial. But so my position is the confusion of is it commercial? Do I have to reszone it to get it commercial? And if so, or you know residential. So, is as far as the subject property that we're talking about here, this lot, are you in opposition of there being a single family house there or would you like there to be a single family house?

Okay. I really don't have a problem with it and I really think it's kind of funny because they've already poured a pad there. So, okay, you go out there uh about six or eight weeks ago, they were putting a khichi pad on it. Okay. So, which I'm pretty sure is you don't necessarily have to have a permit to start that process. Yeah. To put the khiji down, you don't once you start digging trenches, you have to have a permit, which is probably what triggered this review is they went to get a permit. Okay. I was kind of curious how we're putting the cart before the horse.

I don't have any opposition because if I sell mine is commercial, I would hope that by the same consideration that I could get if anybody ever wanted to buy it as commercial, we could get it all reszoneed together. But likewise, I see that they're putting up duplexes all over town, popping them up. If somebody wanted to come make me a decent offer or whatever, I might consider splitting it up. But um I I think my opposition was for two reasons. The confusion between the zoning issues, is it commercial or is it residential? I get told from one area of it that it's residential. I'd have to go get it reszoneed if I wanted to use it commercial, but then also if I want it commercial, I have to go get it resoneed for residential. So, it's it's kind of like which is it?

So, we'll leave that up to city staff to answer. Yeah, I think it looks like it's commercial. Yeah. What your property?

What we can do is we can work with Mr. Williams and make sure that he gets a zoning verification letter that he can have for his own personal information as well as us provide one to the appraisal district so the appraisal district knows what the current zoning is for anything in the future. Um, again, the vision plan shows it to move towards commercial or neighborhood center, which is kind of a a light commercial. That's that's in the future, but that's not the zoning. the current zoning is neighborhood um commercial. Now, we know that housing does kind of fit in that and he as he mentioned, you know, even the duplexes and things. Uh that would be an opportunity for him and his real estate agent. We'd be happy to sit down with both of them and kind of walk through what that would look like. Uh but I think to start out, we'd be happy to get him a um a zoning verification letter so that he has that in his records and we can present that to the appraisal district so they know what it's currently zoned.

Yeah. Okay. Wonderful. Skip the realtor. Go to Aaron directly. I'm sorry. No, he he was making a joke. So, um so afterwards, um if you'd like to to meet with one of the city staff planners, um they'll kind of get you set up on what what we need to do in order to clean up your your portion of it. Okay. I would be very appreciative. Like I say, I'm not objectable because I mean, I really don't care if I sell it as residential or commercial, but I just didn't want I I guess I needed the guidance of what is it? Yeah. Yeah. Where do I start and where do I go? Yes, sir. So, I guess because of the ambiguity, I haven't done anything. Sure. Thank you.

So, yeah, if you'd like to just stick around um afterwards, somebody will get with you. need to sign anything. Benz, I uh that would be a Ray question, but I think we're good. Oh, I'm so sorry. I actually Can you come back to the microphone and just state your name and your address for the record? My name I go by Bill. It's Bill Williams. I live at 1206 June Lane. I'm not That's out in the Pauland West subdivision. Perfect. Thank you, sir. Thank you. Thank you. Okay. Any other public comment? Um Okay. So, if we're going to go ahead and close public comment, um, but we did receive from Mr. Walton, who is not here, he did have a question on some setbacks and um, some property pins. So, um, Ray, I don't know if I mean, so if

seems like an internal dispute to me, correct? And so if he happens to be watching the YouTube, I just want to make sure that he understands that SKG or whatever wy engineering or somebody will be going out to the property um to actually locate the correct property bounds and because it's an older neighborhood, you know, things might not have been um the same as 1980, you know. Um, so but there was a question on his moving his privacy fence and I don't that obviously with him not here we can't speak to but I'm not quite sure why he would have to move his property fence unless it was on somebody else's property you know.

Correct. Um I'm going to assume based on his comments that he's saying the property markers are wrong and so that would mean he has to move his privacy fence. That's a civil matter. So yeah. Okay. He he wasn't sure when it got necessarily moved. And that would have been my question. Um when did this change happen? Well, they don't the markers were Yeah. The stakes in the ground don't just get moved. So there was just confusion sometime in the past,

right? On where they actually were and that happens when people can't find the property pins and they decide to build a fence and sometimes it ends up a foot in the wrong direction. So I just wanted to make sure we did address that as far as it is um going to go follow under the RS1 um guidelines as far as our setbacks 5 foot off each side etc. And it's bigger than the minimum. Correct. Okay. So any other discussion amongst the commission?

Well just going back u to the letter uh Mr. Walton's. Um I would say since they're asking for um uh placing a single family home and he's got a single family home next door, I he didn't address that in his letter, but I wouldn't think that that would be his problem that he addressed to us. Correct. Okay. Okay. Okay. Oh,

I I was just going to say I I would like to see there be some reasonzoning happening there. I know that it can be difficult with spot reszoning and things. So I'm not sure c can we put you know if we put a condition on it and they don't satisfy that condition because they cannot does that go how does that work I guess I don't think they can get a co can they correct and with this being a conditional use it goes particularly with that single property so my suggestion would be is to direct staff to please work on a resoning for that half of the block that would come in more conformance of what that um the adjacent and block to the south would be okay. I would Yeah, I would hate to impose that on a somebody building and not being able

I'd like to make a motion to approve as presented on the condition that staff does start working on that. Please, not that you don't have anything else to do, Eric. Okay. So, we have a motion from Shane with um that condition directed towards staff, not towards the applicant. Um and do we have a do we have a second and a second by Candy? All in favor? I. And that is including the direction of staff to correct to do a little cleanup. Okay. Wonderful. Well, that put it on the to-do list. That concludes our conditional use cases. And I'm going to open it back up to Aaron for his uh director's report.

Thank you, Chairwoman Davis. Uh this uh it's going to be very very brief, but tomorrow, as you guys know, that we have our joint planning commission city council meeting at 8:30 tomorrow at McNiss Convention Center in the city hall chambers. I wanted to give a quick rundown of how that process kind of goes uh or the format if you will so that you understand how you'll want to make comments and have discussion on the individual items that are presented. Um so at first the the mayor will open the meeting. He'll establish that he has a quorum of council and then Miss Davis will open the planning commission and establish that she has a quorum of planning commission. At that time, the mayor will read in the first agenda item. Uh planning staff would come forward, present that planning uh agenda item, and then there would be open discussion and it could be between planning commission and city council. Uh it could be just within planning commission. It's kind of an open format for y'all to have discussion. Um the idea is that planning commission would act first. they would come forward at some point with a motion uh and then a second and then we would also potentially have public comment. Now it is an option after the discussion period with staff that you say well we want to hear public comment on this item and we have public comment come forward and that public comment would be for both planning commission and city council at one time and then again planning commission needs to act first. They would need to once public comment's over, are there additional questions for staff? Are they ready to have uh something to move forward? And at that point, then the planning commission would have a discussion amongst the planning commissioners. Are we ready to make a recommendation? Here's our motion. We vote. Here's a

recommendation made to then at that point to city council. City council would then the mayor would ask his city council members, "Do you have any further questions? Do you have any further discussion or is there a motion? And then if they have a motion and second and the vote and then that would be the first full hearing and public reading of that ordinance or that agenda item. So who closes public comment since we're taking the lead on this? I'm I would be opening and closing public comment. Yes. So and so we'll be working with our city clerk to understand who's who's the last person on public comment. Okay. And when we talked to when we talked to the mayor about it, I think we were trying to do public comment before

either party did a discussion, right? So comment that's allowable. And then we're still limiting to three minutes because we have both parties. We're not giving people six minutes. Correct. Right. Okay. That is correct. Somebody tell Russ. Wonderful. Um Okay. Well, and then once once the city council votes on that agenda item, then they will move to the next agenda item and we'll rinse and repeat. Okay. And then do we know for sure that uh planning commission has a quorum? I know Mitchell just got back from his honeymoon. Mitchell will not be there. Um do we have an alternate? I've heard from all five of you that you are good and then Liz will be there. Okay. So, are we still using alternates? Yes,

we do have an alternate. Um he is not available. Okay. So, there'll be six. Okay. Okay. And as as of right now, that is all I have for my director's report because we have a big day tomorrow. And then we will so I guess just for the public and different things. So we will have the joint meeting. We will close that. There'll be a recess and then city council will have their normal meeting afterwards that talks about all the things they have that's not on our joint agenda. That is correct. Yes. Yeah. As soon as they as soon as we close the joint meeting, we we are able to leave. Do we have that agenda or did I miss it

for email? It was in the same link. It was I just Okay, thank you. I'll go get it. Okay, so that is the end of your planning. Okay, perfect. Um, so our next regular meeting of the planning commission is scheduled to begin on Monday, June the 15th, 2026 at 9:00 a.m. in the East Mezzine in City Hall at 72 West College Avenue. And I'm going to call a motion for adjournment. Motion to second. First by Lyndon, second by Shane. All in favor? I. Thank you everyone for your attendance and we will see everyone's shining faces tomorrow. It is 10.