City Council - Regular Meeting

No, I got one. Got two. Um, everybody get a Yeah, I think we Yeah, I think we all got one. I've got more if you need one. I got two. Like to call this city council meeting to order. If you please rise and join my colleagues and I for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you. Members present this evening are council members Deloro, Dylan, Gerbah, Halsh, Harmount, Mayor Prom Rice, and Mayor Marl. From city staff, we have the city manager Swallow, clerk Royal, engineer Humphress is with us along with IT director Shank, treasure Finch, wastewater treatment superintendent Briggs. Am I missing anyone from staff and legal counsel? Um, uh, we have a motion. Actually, I'll entertain a motion now to approve the agenda as submitted, unless there are amendments. Move as submitted. Moved by Gearva to approve as submitted. Is there a second? Second. Seconded by Deloro. Um, all those in favor of approving the agenda as submitted signify by saying I.

I. Post say nay. Eyes have it. The motion carries unanimously. There are no absence this this evening. Before we get to public comments on agenda items, I should have noted at the top of the the hour here that there are copies of our agenda on the back table along with a sign-in sheet and listening devices if you require them. We come to the first of two public comment uh periods uh at tonight's meeting. Under the open meetings act, any person may come forward and make a comment to city council. This public comment period will be limited to three minutes per person. Those wishing to speak are requested but not required to state their name and address for the record. Please note that city council will not be answering questions during this initial public comment period. Are there any citizen comments this evening? And you are welcome to speak about any issue that is on your mind. A limit of three minutes. Please Tyler. Uh good evening council. My name is Tyler Kinley, 441 South Ashley Street, 206 Ann Arbor, Michigan. Um, I speak to you today uh as the developer for the Murphy's Crossing at UP House Square project. Uh, earlier today I sent anformational email trying to give updates to keep everyone just informed of where we're at. I know that it has taken a long time to get where we are over two years. Um, we have made a lot of progress and last week uh I'm sure everyone saw Governor Whitmer announced that we did achieve our funding. So, that's been the major milestone on our end. Uh, but I do want to make sure you're fully informed with where we're at on all parts of it. So, I provided that email earlier and I look forward to working with Dan uh and trying to keep everybody a breast of of all the progress we're making and I strongly urge anybody to reach out with any questions or concerns as we move ahead. Uh, again, you know, we want to keep everybody informed. Uh I know that it's taken a bit and that there's been a bit of uh information lag at times. So I want to address that, you know, head on

and make sure everyone's comfortable with moving forward. So appreciate your time. Thanks. Thank you, Mr. Kinley. And appreciate your tenacity and leadership on this this important issue. Uh I did have a chance to review your your message earlier, very thorough, and I'm sure my council colleagues will avail themselves. If they do have questions or would like to speak more, they'll reach out to you directly. Um are there additional citizen comments this evening? Again, you'll be limited to three minutes.

The mayor, council, friends, my name is Changing Fan. Before I begin, I'd like to thank you very much for the city council members and mayor. When I was in the hospital, I received a warm uh letter and hope me to get back and come back. Now I'm here because of your encouragement. I like to address one of the important thing in the history of Seline and that is Selen River dan. Actually that is the problem of Milan whether we keep the Milan as it is or not. So I think that the majority of the citizens especially residents prefer to keep as it is. However, the other side also make a lot of sense. I'm here do not want to say who's right, who's wrong, but I want to invite you to go deeper. The problem whether keep or not is whether we are going to create a new history. This debate is not just a matter of keep the mil pound. Actually it is how we as American as the leaders as the owners of the future what we can do. I strongly believe that we should open a new route take advantages of this opportunity god-given nature given saline river valley so we should really consider as last twice before I got a stroke I mentioned that we create a new project this project I can say use 2C contract and community

I also mentioned that we should really rely on the volunteerism a lot. You all the best volunteers. That's you're here and you asked the good question give the good answers. But this challenge question about new pound is not the simple question of the project is that we as American can we work together to create a new history as a sad act machine contracted and people using our muscles like the Chinese like the Amish people raising bars together. So I suggest that to open another tunnel on the other side that's more detail another time that not just open three parts but also open up our heart. We have to accomplish the goal make Seline a beautiful city the the the the important destination not just the victim of the past history. Thank you. Thank you, Mr. Fan, and we welcome you to share additional comments at the end of the meeting if you're so inclined. Are there additional citizen comments from those in the audience this evening? Let me defer to the city clerk. Were there any written comments provided in advance of tonight's meeting in which the individual wanted their remarks read at this time?

Yes, sir.

Easy enough. Then we will transition to the one and only presentation per council directive. Uh we are going to receive an update from the Davenport Curtis House uh working group. And I would invite the um working group chair, Rebecca Schneider, forward. I would also note for the record that we have uh members Sue Kelch, Brett Pollington, and actually council members uh Gearban Deloro, you have a working majority here tonight. Um we welcome a brief update. Um if there are other members of the committee who'd like to share some thoughts, we would uh we would encourage that and then we'll do a quick round of questions. As I noted in an email to city council last week, there will be a much more comprehensive and detailed report given in August per council directive and then annual reports provided in the first quarter of both 2027 and 2028 prior to developing consensus on this issue um in February of 2029. Please begin. We welcome you here tonight. Thank you for taking the time to join us.

Thank you, Mr. Mayor and council members. Um to provide perspective on the work group, we've met four times. So, while I do have a list of things that we have accomplished, please keep in mind we've met four times. So, um the work group started with a lot of administrative tasks, which always take longer than you'd imagine they would, but right now we all have city email addresses. There's a SharePoint drive that has our documents. We've adopted bylaws and we've established a regular meeting schedule. More importantly, we've engaged with Dr. Dr. Diana Wong at Eastern Michigan University who has set forth a strategic plan for our work group so that we can we can clearly and completely accomplish the work that you have prescribed our work group to conduct. The first step of Dr. Wong's process will start at our meeting on Wednesday this week where she will give us a strategic planning process review so that we can kind of achieve a a shared understanding of what this really means. Other elements of her process include an environmental scan of similar properties throughout the state so we can learn what works and what doesn't work. We will also have a planning retreat based on the knowledge that we gather from that and there will be at least 24 focus groups conducted as well as surveys to engage the community. We want to make sure that the the focus groups are accessible. So they'll be at different times of day. They will engage different stakeholders. It's important that we hear from the people of Seline um about what they want to do with the house that they bought. In addition, we've we've handled some property management issues such as access and security. We've assembled an inspection checklist so that when people are at the house, they can check on how things are going around the house. There's nobody in there regularly at

this point, so we need to keep track of how things are going. We've ordered signage supplies. We've also thought about, hey, we have a bathroom here that needs cleaning, and we've taken care of that, too. Our city liaison have engaged with DPW about yard maintenance and pest control. On the communication front, we are working to provide the content for a web page on the city's website. We would like the community to know more about what's going on at the house and why they can't get in it at this point in time because I know that that's a discussion that's going on out there. We'd like to address it. We've also started with Sue's help mansion minutes which will be snippets of information that will be shared on so the city's social media platforms twice a month so that we can continue to engage the public on what's going on at the mansion. We have a draft logo. We thought it was important to kind of brand ourselves so that we have when we do communicate that people know where it's coming from. And the next step will be to create a subcommittee that will manage all of these projects and ongoing communication projects. As you know, we have a wonderful opportunity to do a test case of an event at the property. Jazz in the Park will be July 18th. I like it because it's an experiment that we don't have to run with an established event to see what how things could happen there. We've also created a fundraising and event subcommittee with the purpose of perhaps creating an event the night before the jazz in the park. That would be a fundraising event to raise money to make the house ADA compliant. Um I think that it's important that we try to make the house accessible as soon as we can. We still have not approved the budget for this and the work group has not signed off on this event. There are a lot of details that need to kind of come together and we're working on that as fast as we can because the event is coming at us as fast as it it is.

Finally, Eastern Michigan University is conducting classes at the house. As you know, the curatorial seminar completed their work last week. They were able to photograph and inventory 1,100 items. The instructor plus the students who did this activity contributed 162 hours. That's a huge contribution to the city of Seline because we would have never accomplished that on our own. The adaptive use of historic places class plans a presentation this Saturday on their suggestions. I don't have a time exactly yet set for that, but it is Saturday. The documenting and recording historic places class is continuing and there may be in May a possible archival seminar. Um there's a scope of work for that which um you guys will all have to the city will work out with us. So um those are the things that we have accomplished so far. I would entertain any of your questions on our activities.

Very good. That was uh that was very thorough um and quite detailed. Uh Chairperson Schneider um one quick question for you. remind me um the framework that Diana Wong presented um for strategic planning um indicated about a 90-day period to do research visits and evaluation of comparable facilities, properties in the state and regions. Is was that am I correct? It was about 90 days. So, it means we'll regroup and be able to debrief and maybe have some thoughts and recommendations to share u by that update in August. Uh because that uh 90-day window would take us out to about the first or second week in July. Um, so, um, so I think some important work will be done in the next 90 days. And again, to to the point I just made, I suspect there'll be something very tangible for you all to digest, uh, when, uh, uh, Chairperson Schneider comes back with her colleagues to give a mid-year update in in August. Um, council members Gerb Deloro, is there anything you'd like to add?

No, I appreciate Rebecca's summary, and I think that really much tells what we've been doing. The group's been very busy, so we're looking forward to completing this task front. Very good. Council member Delarco. Yeah, you did an excellent job presenting what we've been up to. very thorough report. Um, we have been bit busy and it's it's really about to get going once we get the strategic planning launched and the the visits over the various properties and the over the summer months. So, I'm looking forward to that. Very good. Mr. Pington, Miss Kelch, anything you'd like to add? No. Okay. Um, okay. How about questions? We'll start at the end of the day. I'll work my way from the right to left. Uh, Council Member Halch, any questions for uh Chairperson Schneider?

Oh, yeah. Just one. So, what is the fundraising goal or target for this uh fundraising event the night before? Dollar amount. Yeah,

we don't really know yet because we also don't know. I mean, we talk about raising enough money to get a lift or a ramp, but we don't honestly know what that would cost. We need to talk to some experts in adaptive ADA structures on historic homes because I don't want it anything to go on this house that is unsightly or inappropriate. Um, so we've talked, you know, Molly Koy is the chair of that committee and she's kind of thrown out $30,000 is what she'd like to raise. She's doing a lot of foundation work. This is not all just um ticket sales.

And so are you expecting this to be an ongoing fundraiser or do you expect to hit that number at that event? We'd like to hit the We'd like to hit that number at this event. At this event. And then

we'd like to also have a public event later in the summer that would be free and open to everybody. So this event would be more of an exclusive invite only event. Okay. Um my other question is I can understand as far as you know some operations like subsidizing operations um through some fundraising but I I I guess my pause is when we're think when we were thinking about the deliberations and when we were specifically running through the numbers um we had accounted for um initial ADA costs um so I It's a little bit new to me um to hear that fundraising for the ADA is a part of it. And so I guess it are there other elements or are there other um parts of the potential strategic plan that you've foresee fundraising for?

Well, if we have an event later in the summer that's free for the public, we would need to cover the cost of that event. If we do an ice cream social, for example, we don't need a ton of money while we still don't know what it is that we're doing with the house. Okay. But I do feel very strongly that since the community bought the house that they should be able to get in it because I think right now the perception is that some people can get in it. And do you think that I guess that event the night before is going to help that perception?

I think that if it is put together in a way that says that the people who are at that event are paying money to make it possible for everybody to get in that it does change it a little bit in addition to the fact that the event the next day is free and open to the public. Okay. Thank you. I I would just clarify or correct one thing for the record. I don't know that I would define or describe the event prior to Jazz in the Park as invitation only. That strikes me as as a bit exclusive. Um it's open to the public. It will just come at a cost. You have to pay for a a a ticket, but anybody is welcome to attempt. Absolutely. Uh Mr. Deloro, anything else you'd like to add? I don't have anything at this time.

Okay. Council member Dylan,

thank you. Thank you very much for the update. It does sound like you've been very productive in that short amount of time. Um, just sort of going back to you had mentioned that you had ordered some signs. Um, we had had an issue come about where understanding whether or not we were going to invite the public onto the property at this time. Has the committee made a decision on that? Has the city made a decision? Um, we had a request for people to come on the property that was before our group at the last meeting and we decided because of because the security measures are not completely in place and the cameras are not completely in place that we would not want the property to be open at this time.

So that was so I was just and that was leading into you had mentioned that you had ordered signs. So, will there be like temporary no trespassing signs that you know park is closed to the public? Yeah, it's it's I don't think we called it a park because we haven't decided that it's a park, but we did say it's temporarily um closed. Okay. And will that that will that then be communicated out to the public, the community at large? Because right now I've noticed that people just sort of walk by and they just sort of kind of meander a little bit. And I think curiosity is a big part of it. And so I just want to make sure that the property remains safe, that people remain safe that are on the property.

Um my other question is when you start talking about fundraising and um grants, money, things like that. A big piece to that is nonprofit status. Will will this group become its own nonprofit? Are you utilizing another nonprofit? Um, it's possible that this group could apply to be a nonprofit for this event. U, the Selen Main Street board will meet tomorrow night and decide whether or not they want to admin be the fiduciary for this event. Um, it would require Selen Main Street to to receive the funds, pay out the funds for the event, and also apply for a liquor license. Um so that is a is a decision that the board will have to make and I will abstain from participating in that vote um as I'm on that board. So, um there is also um you know the the historical society has a 501c3 and I don't think that organization wants to carry that burden but at some point it might be interesting to explore that because the other homes that the city owns are under that 501c3. So there are people on my work group who think that that's where things belong. It's we can be a separate 501c3 if that makes more sense. We're open to that for sure. Um

I just know that it it opens more opportunities for funding sources being a nonprofit. Absolutely it does. Yes. Thank you. Thank you, Council Member Dylan. Council member Gerbot, anything you'd like to add? Uh not at this time. Okay. Council or Mayor Prom Rice, do you have a timeline for the the temporary um like do not trespass situation? I don't have a timeline. It's I would file um getting the security in place at the house along with administrative tasks under things that take longer than you ever imagine they will. Yeah.

So, did this does the city manager or Mr. Sean have any opinion on how long that might be so that we can communicate that with the public because there that question's already come up. why can't we wander the grounds and look at things right and again I think it'll be collaboration between the working group and the city to understand you know what the you know what the timeline they would like uh but also uh yes so we've already got some temporary cameras in place and we're looking at you know longer term how what what would that require uh cost uh for uh for more robust security system things of that nature so I I don't have a time frame uh we are obviously uh the city will be ordering the signs just indicating it's closed until um until all those measures are in place.

I think it's fair, reasonable to expect, Mayor Prom Rice, if I may, that we would be able to provide a um a more um concrete um and specific answer to your question at either our subsequent meeting in April or our first council meeting in in May. Perfect. Yeah, that would be really helpful. Just, you know, folks wander around the depot and things like that. I know we're a little apples to oranges when we talk about like monetary value of things that mansion obviously is monetarily worth a lot more but when we talk about historical assets and community assets in the city of Selen it's kind of hard to have that conversation without just kind of saying everybody just wait just hold on you know we kind of just kind of keep saying that but I understand it

and fortunately we have the security cameras and everything in place at the depot and at the farm museum so getting that at the mansion makes it even more um a concern at this point that's the reason why I I think we all strongly feel that it needs to wait until we can assure that that could that those security pl needs are in place.

Yeah, that makes sense. But as long as like that's what we're waiting for, it's not going to be off off off off the the grounds until you know we have a plan in place. It's more just like making sure everything's secure and cool. Um, my next question, this is more for the city manager, is I think at least quarterly or maybe when we get these updates, having more of a sense of money being spent, staff time, budget, things like that, just so that we can, you know, I know that this group is going to be very thoughtful about, you know, um, Rebecca mentioned, uh, raising money to host an ice cream social, but, there's all those things that start to add up, right? So, I think it'd be really helpful just for us to get like just a clean snapshot periodically that we can kind of see where we are with things.

We did that. We did establish a separate uh budget category for just for the Dport Curtis House. So, you'll be able to see that, you know, and we can run those reports as needed. Uh I have talked with the uh the city treasurer finance director also about tracking some of our staff time uh and some other ancillary expenses that may not be captured in that budget. So, yes, we will have the ability to provide some updates on that. Perfect. Thank you. Well, thanks for this update. It's timely and very helpful as a council member to be able to talk educated about what's going on over there. So, thank you. Thank you, Mayor Tim Rice. Uh, Council Member Harmmont, any questions for our guest?

Um, thanks so much. Uh, good uh, good update. I appreciate it. Uh, so just a couple questions and I know that we have legal counsel here. Do we have the do we have all the in if I can say this right identifications in place um as far as making sure that we don't we don't have leave ourselves legally liable for having a public event on this property

I'd add to that as well if so just uh we have reached out to uh our insurance carrier is probably the biggest thing so uh through Michigan Municipal League and uh we've added the house as well as a liability coverage there so I think we're we're we're good as far as overall I will double check because I did have that same question with just the liquor license and things to make sure we're covered for that additional activity on the site. So, we'll we'll have that verified, but yeah, from an insurance standpoint, uh our carrier is well aware of uh the property and how it's being used today. City Manager Swallow, can you confirm as well um there was a bit of a delay, but the revised event application for Jazz in the Park, including um layout and other specifics pertaining to that event, will be an enumerated action item at the next council uh meeting in two weeks.

That's correct. We just wanted to verify some of the parking concerns because that came up. Uh so the group has been working on uh that aspect and has been submitting information to the city clerk. So that should be on our next meeting. Very good. Please continue. Coun.

Yes. And then I I do believe like um if we just to reiterate the scope of the um subcommittee or the working group is to find a path forward that it's self- sustaining either to um keep or not keep. So, if we're adding physical um for changing the property physically, is that down the road going to if we can't be self- sustaining by owning it, is that going to impact the the resale value if we do choose to um move in a different direction with protecting the house and then putting it on the market? It is not my intention to change the structure of the house in any way.

Okay. If we do, if we have talked about having a lift that could roll up to the house when we need to use it and roll away when we don't, would would uh the group be amendable to having the historic district commission review uh any of the physical changes that are being made and treat it like it is part of a historic district because that's kind of what we were intending for this house. Absolutely. All right. Thank you. Anything else you'd like to add for the record this evening? Well, thank you. Yeah, I guess it's also a question for chair chairwoman Schneider. Other than that, the um event budget does does have um space for event insurance, which we do know we need to have. So, that was

excellent. Well, we appreciate your time. We know we'll be hearing more from you in the coming months. Keep up the great work. Same to to Brett and Sue and all the members of the committee, and we look forward to seeing you bright and early Wednesday morning for our our fifth working group meeting. We'll be there.

Excellent. Thank you so much. You're welcome to stay for the duration of our meeting, but I'm going to take a shot in the dark and say you're probably going to depart and enjoy the Michigan game. Uh, go blue. All right. Um, well, we'll uh transition now to uh the consent agenda. The following consent agenda is of course normally adopted without discussion or at the request of a citizen or council member, an item can be removed. I believe Mayor Prom Rice had one item she wanted to have removed and then uh I'm happy to entertain thoughts from other council members if you'd like to see other items struck as well. Mayor Tim Rice, what was the issue? Remind us the u the item you wanted removed. Um 2662 bylaws for Davenport Curtis House working group. Just one one small thing. Okay. Um if there are no additional changes to the consent. Yeah. Go ahead.

I'd like to remove 2658 day of silence resolution. Okay. And I would like to remove 2659 Earth Day resolution. Okay. Um Mayor Pim Rice, can I uh be so bold as to ask you to uh consider a motion to approve the consent agenda as amended? Noting those three items uh that have been struck. Absolutely. Yes. Okay. Been moved by Rice to approve the consent agenda as amended. Is there a second? Second.

Seconded by Dylan. All those in favor signify by saying I. I. Post say nay. I have. And the motion carries unanimously. We'll come to those items in just a moment when we transition to uh new business. But first up we have 26-36 city hall grinder pump award. This will be a motion to acknowledge the receipt of the memo from city engineer Humphress and to award or not to award the city of Seline sewer reconstruction contract to comprehensive contracting LLC in the amount of $70,01 and authorize not authorize the mayor to execute the necessary documents. Is there a motion? Move to acknowledge. Move to acknowledge. Okay. Moved by Rice simply to acknowledge. Is there a second? Second.

Seconded by Dylan. Engineer Humphris, are you taking the lead on this one? I actually failed to acknowledge our our DPS director is also here this evening. We welcome you to your inaugural meeting in your new role. Uh who would like to kick this off? Uh city manager, please.

Thank you, Mayor Council. As uh council is aware, uh this item was basically tabled at our last meeting uh for just a discussion on ensuring that the contractor understood uh the terms of the bid, the details of the bid package and had accurately uh bid the project. So with that uh uh staff has been in communication not only with the our city engineer OM uh but also uh indirectly with the comprehens comprehensive contracting uh they are comfortable with the bid price uh relative to and are able to honor uh the bid price uh that was proposed at the $70,1 and so certainly uh we have represent both from the contractor and from OM as well as engineer Humphris if you have additional questions at this time. I see a representative from OM. We appreciate your attendance. Who's representing the contractor this evening? Very good. Thank you very much. Appreciate your time. Um, anyone from staff, uh, engineer Humpress or DPS director, you care to make any additional comments? No. Our guests, you care to make any comments at this time? Hang tight if there are questions. Uh, questions from the deis. Uh, council member Gearbball.

Um, of course, I was the one that postponed this at the last meeting. My questions have to derive with the actual bidding process of this. Um, could you give a little information on that if you would? Um, make sure the green light is illuminated at the base of that microphone. I'm not sure that was on. Uh, it appears to be. Okay. Yeah, just make sure pull it pull it close. Um, so what specifically on the um just how was the the $70,000 amount that was derived because I was reading the email that indicated that that was an estimate for what this cost was. And it's interesting. The bid came in at $70,1 and the other one came in at like $250.

Yeah. So, I mean, the short answer is uh the project was uh bid through bidnet, which is the um system the city uses for everything. There's a opportunity in there to put an estimate of project value and the clerk entered that because we ch felt the job was between 70 to 100,000. We usually kind of air on the low end for that estimate to prod the contractor in the right direction. Um, but if there's specific questions about line item bids, the contractor would have to answer those.

Okay. Um, no, for me it was understanding when you evaluated both bids to see, did you look at any concerns that were with the other bid because of the high dollar amount, especially for the grinder pump line item?

Yes, but really the the other bid I'm going to tell you, we've worked with the contractor that was the the second bid that came in. Um, they're a good contractor. They typically do much larger facilities jobs. They're doing a $4 million sewer plant process improvement for another one of our clients. Um, frankly, I I feel like they put a number there and if they got the job, they're going to do real well on it. Um, because this did come in in line with our expectations when we designed it and did the estimate. So, we don't have any concerns about the U. It's unfortunate you only got two. If we would had four or five more, it would have I think it would have probably shown a little better maybe. But

yeah, that I think that was where my concern was and just looking at that one single line item being not understanding what the grinder pump is in its own. Is it? Yeah. And actually all all the line items. So take the traffic control for example. They had 20 the other the second little bit at I think 20 28,000 traffic. There's almost no traffic control on this. So they were, like I say, they were looking if they if they were successful, they were going to um have a pretty good margin on that project. Did anybody else attend the bid premeating or was it just the one? It was a mandatory requirement of premid meeting. Yeah. No, we had I think three or four contractors there. I have to check my notes and tell you exactly. Um but there were more than just the bids received at at the meeting.

Appreciate that. Thank you. Additional questions. Uh Council Member Dylan. Thank you. It's actually probably an internal question. Um, will there be any interruption to city hall use and function and availability during this project? Yes. Uh, they'll we'll coordinate with contractor when they actually make the final connections, if you will, and tie in the sewer system. Uh, so it has minimal impact, but it could have some uh some operational impacts relative to, you know, when that final connection is made. But most of the work can be done independent of that and then they'll make the final connections with the grinder pump. So hopefully it'll be a limited period.

I can add to that too. You you actually have two sewer leads. Um so even even when that connection is happening, there'll be certain bathrooms that will be unavailable, but there will be other facilities in the building that you can use, but that will be relatively short duration when actual final connection. Thank you, Mr. McNamera. And then I and I apologize if it's in the documents. The timeline to to complete this project

uh was relatively open. We just basically the direction we got from the city was they're looking to have it done by the fall. Um so if council chooses to move forward with this, the next step would be then to uh proceed with contract execution and then get a detailed schedule from the contractor which the city would have to approve obviously before any work happens. So um as we move down that path, as soon as that information is available, we'll have you know some follow-up meetings and correspondence um both with staff and with council on the the schedule. But right now it could be anytime really between now and September. And the sewer connection will not impact any of the residential or the fire department next door, anything like that. It's just this one building. Fantastic. Thank you very much. Additional questions. Mayor PM Rice.

I just wanted to comment that um I appreciate you coming out and you u answering these questions. This is just a fluke for us that there was such a disparity that we were like, let's make sure we're not doing something that might get us into trouble where we need to like dish more money out or or Yeah. So, uh, appreciate you. I know this is probably not typical that you have to come in front of council for something like this, but I appreciate the the effort. Um, do you have a question, Coun, please? You mentioned why was it that we did only get the two bids?

I can't answer that. Everybody's busy right now. Um we, you know, it's uh it's not uncommon to get less bids than maybe we did a few years ago when contractors were a little hungrier. Um and this is I wouldn't say niche necessarily, but um it's uh a little bit unique type of project. So there's only certain contractors that um do this type of thing. Um, so I think between just the market forces and um and that um that's why you're seeing some some reduced responses. Anything else? Council member Hermet, uh, Council Member Gearball, before we vote,

the last thing I would ask, um, what type of a maintenance and annual review being that it's a grinder pump similar to other things that we have? Um, how often should that be investigated and and reviewed? because I know we had problems with people putting other stuff down the toilets that like coffee stirs and things like that. So, sure.

Uh well, there is and I couldn't uh recite them verbatim here um offhand, but there are manufacturers recommendations for maintenance frequency and we'll be working closely with uh DPW um to make sure that those are followed so you get the maximum life out of the unit. Um and there is it, you know, it'll get integrated into SCADA and everything else um that the city does with other, you know, pump stations for monitoring purposes. That helped. Thank you. That piece there. Okay, we're going to vote on the motion simply to acknowledge receipt. It's been moved by Rice, seconded by Dylan. All those in favor say I. I.

Oppos say nay. Eyes have it. And the motion carries unanimously. Is there one of my colleagues like to offer a motion to award or not to award to authorize or not authorize? To award authorize. I'm gonna let Dylan be the mover and Mayor Prom Rice be the second. Is there any additional discussion or debate on the motion to award and to authorize? Appears to be none. Thank you again. Appreciate your time tonight. Uh all in favor of a motion to award and to authorize say I. I. Post say nay. I say the motion carries unanimously. Thank you very much. Uh okay. We have three items that have been removed from the consent portion of the agenda. First up is uh 2658 day of no silence resolution. This is a motion to adopt the resolution proclaiming April the 10th, 2026 as day of no silence in the city of Seline. Um move to approve.

Um it's actually to adopt. Is that okay, Mr. Gearbot? Uh moved by Gearbot to adopt. Is there a second? Second. Seconded by Rice. Uh you may proceed, Mr. Gerba.

Um I just wanted to remove this as as you all know day of silence or now it's called day of no silence. It was recognition of the um bullying and discrimination and attacks that were happening on young students of the LGBTQ plus community and this is the 30th year of this um of this movement. Um one of the things as you'll read the wording has changed over the years because I think in reflection of what's happening at the federal and the state levels um when you start to identify specific groups individuals get more and more hesitant. And I think it's clearly clear that it's for me that it's important that we recognize this and continue to realize that um individuals whether they're not part of the straight or u perfect world of what and some individuals feel um are still being bullied and being segregated out. And if you even saw that some of the comments and the stuff that happened as a result of our recognition on trans visibility day um it's clear we have very far to go.

Thank you. Appreciate the comments. Any additional comments this evening? Any debate or discussion on the motion? It's been properly moved by Gearbox, seconded by Rice to adopt. All those in favor say I. I. Post say nay. Eyes have it. Motion carries unanimously, 7 to zero. We move on to agenda item 2659, Earth Day Resolution. This will be a motion to adopt the resolution as submitted proclaiming April the 22nd, 2026 as Earth Day in the city of Seline. Move to adopt. Moved by Harmount to adopt. Is there a second? Second. I like Gear Bob be the second on that. I'll get you on the next one. Mayor Prom Rice, uh, Council Member Harmon, you care to make a comment?

I would. So, uh, we like to say that every day is Earth Day. Um, April is the anniversary of Earth Day and the city of Seline is committed to preserving its natural resources and recognize the important role its citizens play in this endeavor. And Earth Day is a time to come together and celebrate the efforts of young and old alike who strive to improve our environment for both the benefit of today and for generations to come. So Earth Day reminds us all to be good stewards of Michigan's resources and by using our resources wisely. We help u build a stronger economy and a healthier future. It is part of what our environment is part of what makes um the beauty that we live in and it's really important to protect that. So with that I u move to adopt.

Very good. Thank you for your comments. Appreciate that. Is there any additional discussion or council member Hal, excuse me. For Jen specifically, are there ways that members of the Selen community can get involved specifically with environmentally related activities on that day or around that day? So I was going to hold off till the discussion period. I I would like to thank you so much for bringing that up. um we have been able to uh collaborate with the parks and wreck and um we have a lot of a couple different um events and I'd like to uh talk about the calendar at the end of the meeting during the discussion time.

Thank you. Any additional discussion or debate? It's been properly moved by Harmount, seconded by Gearbot to adopt the Earth Day resolution. All those in favor say I. I. Post say nay. Eyes haven't. The motion carries unanimously. Uh moving on to agenda item 26-62 bylaws for the Davenport Curtis House Working Group. This will be a motion to adopt the bylaws for the Davenport uh Curtis House working group as submitted. Move to adopt with an amendment. Okay. Please state the amendment.

Um section five A. Um the last sentence after the bullet points, all grant applications seeking city matching funds or creating ongoing obligations for the city must receive prior. It currently says mayor approval. I would like for that to say city council approval. Okay. I see no uh reason to object. I think that's a reasonable change. Let me first defer. Um I know it's proper to take a second, but um council members Delco, Gearbos, leaison to the Danport Curtis uh working group. Do you see an objection to that change? No, we actually tried to catch all those. I appreciate you catching that one. Thank you. You're good with that. Delco all this just like he said and we apparently missed one.

Um uh so Rice is going to be the mover to approve as amended, noting that change. Mr. Gearb, would you be the second? Yes, sir. Okay. Um, uh, Council Member Rice, Mayor Pton Rice, anything else you'd like to add? No, there are some looks great. Okay. Um, Council Member Dylan,

thank you. Um, I thought we were going to actually have a little bit more discussion because there are a couple of tweaks um that I do think that we need to look at. um where it does say is in same section in in five section B it says exeicial members may be delegated specific work responsibilities but shall not vote unless otherwise authorized by council. Um I don't think we're sort of contradicting ourselves when we say earlier that they're not voting members. Yeah, I would just I would strike the language that the last part of that that's a good catch. I would strike the last part of that sentence and an an ex official

is inherently a a contributing but non- voting member. Right? So if council appoints somebody to any board, commission, committee or working group as an exeicio, they have a voice. They can attend but they're not part of the quorum and they don't have an official vote. And then just for clarification, the next under term of service, it says members shall serve three-year terms unless removed earlier by the mayor for cause or resignation. Should be council. Um, so we just need to change that to council. Y and just understanding, are they three one-year terms or are they three-year terms? I

it's a three-year term. So they when the working group was established, they were they were appointed to a term that will end uh in February 2029. Okay. Because I thought maybe I'm looking at officers. I'm sorry then that those are one-year terms within it. So I just wanted to clarify that. Um so that was I think that was really about it. Okay. So those two changes will also be made without objection. Okay. Um any additional discussion or debate. Uh we have a motion moved by Rice, seconded by Gearbach to adopt as amended, noting the amendments that were both offered by Mayor PM Rice and Council Member Dylan. All those in favor of the motion signify by saying I.

I. Post say nay. I have the motion carries unanimously. We move on to new business item 26-67. Consider proposal from Midwest Power for replacement of the air relief valves on iron filters 2 and three. This will be a motion to acknowledge receipt and to approve or not to approve the proposal from Midwest Power to replace the air relief valves on iron filters 2 and three in a dollar amount of $37,555. Move to acknowledge. Just to acknowledge, Mr. Gearb. Is there a second? Second.

Seconded by Dylan. I'll get you on the next one. Uh, Council Member Delarco, wastewater treatment. Uh, Superintendent Briggs, would you uh, and Water Treatment Superintendent Briggs, would you care to make a a statement? And I suspect there'll be a few questions that you'll you'll also need to address. Certainly, I assume that you can all remember the uh, changing of the iron filter media two years ago. Uh, in that process, these valves were some of them were leaking already, and we changed number one valves in that process. Uh now with number three being down I I did include this in the budget uh for this year so it's not a surprise that right

need to come for approval anyway but with number three being down now would be a good time to change those valves and Midwest is uh has agreed to um compartmentalize or string string along when when we get three back online then we can do twos valve. We don't want to do twos right now with one filter. So, good. Um, council member Gerbo, would you like to begin? And you're welcome to to share any perspective. I'm sure the uh issue of iron filters more broadly has been discussed at the asset management team at least a few times in in recent years, but if you have any questions for our water wastewater superintendent, we'd welcome those.

Yeah, actually, I was just going to clarify um is there any other work that we need to do on these filters because we know the issue that we're doing now and this. I just want to understand, you know, economy is scale at this point. Let's put it that way. So, there's no additional um preventative things that we need to do at this point. We're basically up to date. It doesn't this problem we have with three doesn't continue with any other filters, but we really won't have any idea until it gets several years down the road. Okay. Additional questions? Council Herman. Um Bill, I'm so sorry. I would have asked you this before, but I was out of the country. Um, did we get a more of a breakdown on that quote or is it just the oneline item?

There's there's a breakdown that says all of what they're going to do. There's there's several valves that are being replaced, piping that's being replaced, but you have like cost items for each of those things. You don't just have one lump sum cost. Okay. I just that's that's all I had to ask. No, it's good. Did I miss other questions? Oh, council member Dylan, please. Thank you. Um, along those same is there a way in which like are these stocked items? Um, themselves. The vowels they are there's um I had uh I had another company give me a quote on it too and they said that they were going to have to wait like six weeks to to get the valves but Midwest says where they're getting them they're in stock. So I guess all depends on where you're trying to procure them from.

I know at one point back in the day we used to talk about trying to sort of build a stockpile of sheld items so that we don't have those those long down times. Is this something that we should look at buying an extra to? Potentially. Um, frequently you can repair these. Um, but because they've been in use for so long and part of the problem again is the piping has deteriorated too. So when you start trying to do something to these, I'm afraid we're going to spring other leaks in that piping that goes to the valves. So that's why we need to we need to get it done

as quickly as possible. Any additional questions? Thank you, uh, Superintendent Briggs. Um, well, we we'll proceed with voting on the motion, which was moved by Gearbox, seconded by Dylan simply to acknowledge receipt. All those in favor say I. I. Say nay. I have seven. The motion carries unanimously. Is there a motion now to approve or not to approve? Motion to approve. Uh, I'm going to let Gearball be the mover and Harmount be the second. Is there any additional discussion or debate on the motion to approve? Appears to be none. All those in favor say I. I.

Oppos say nay. Eyes have it. Motion is approved. Moving on to new business item 26-68, capital improvement plan for fiscal years 27 through 32. This will be a motion to acknowledge and to approve or not to approve the capital improvement plan for fiscal years 27 through 2032. Move to acknowledge.

Uh moved by Dylan simply to acknowledge. Was are you comfortable seconding that mayor Tim Rice? Okay. Um, city manager Swall, am I going to start with you? And, uh, for the public's benefit, um, I think it would be important to emphasize, um, that this is a living, breathing document and and subject to change, although it is a a critically important u tool in our our municipal tool belt to help der direct and and allocate resources to uh, to maintain and hopefully improve our our vital infrastructure. So, if you could elaborate on that as part of your comments, I would appreciate it.

Yes, thank you again, Mayor Council. uh as this was the subject of our working meeting back in February. Uh this is not you know you've seen a lot of these projects already and they've been discussed also at the finance subcommittee. Uh so a lot of this has been developing over time and as you said is is somewhat of a work in progress as we look out uh into future years as to what capital needs are for the city and what we can fund and look at those financing mechanisms. So with that as uh we've been expressed but for maybe for the benefit of the public uh CIP is really those larger big capital projects uh that you need to uh plan for farther ahead of time because they may have impacts not only on the budget uh but also on other assets that the community owns and maintains. So for example obviously we don't want to go in replace a water man uh tear up the street and then repave the street you know uh or shortly after. We want to coordinate those um coordinate those projects so that that the work occurs hopefully uh consistently together and as one single project for means of efficiency as well as for uh cost savings. So with that uh again needs to be planned out into the future. These are larger bud budget items usually $50,000 uh or more with a useful life of at least 5 years so you're not getting to you know smaller vehicles and smaller pieces of equipment. These are are major piece of equipment major improvements to facilities. Uh so with that uh you see before you a plan that stretches out not only the uh current the next fiscal year but also five years beyond that. So it is a six-year plan. Uh the costs are estimated to the best of our ability as we get further out. Uh certainly those items that have come in fiscal year 27 which is our next fiscal year are more firm. Uh we know we're like we're going to move ahead with those projects. we have funding in place uh for most of them or the funding is uh at least in process in terms of in terms of if we have to borrow or bond uh for those projects. So those are the firm uh in place projects and then as we go further out in time uh they become a little bit more uh as a while it's a need we don't

necessarily have all of the details we don't have the detailed engineering the cost estimates are a little less firm as well as we don't necessarily always have funding in place for them uh but it is our best estimate these are the priority projects uh you've seen a lot of this already there were a few uh changes since the last time the February 23rd working meeting that summary about effective asset management summarizing the various major uh areas, water, sewer, uh for example, Selen River Dam. Uh so we have some a little additional detail there. Uh the only other change is some dollar amounts in the Selen River Dam line item. We're not 100% sure what we're going to do in fiscal year 27. We actually reduce that to 200,000 really to handle uh the maintenance items we know of and some of the uh engineering that will have to occur based on the final decision uh for that item. Also under the rec center there's several project listed several projects listed. Uh we did show the funding source for that now to be grant funded uh because of the $2.7 million um earmark that was received by the city. So, those are the only dollar changes and just some additional text relative to uh the various uh the various items in terms of where we're at uh in reviewing for asset management purposes. Very good. And as the city manager indicated, we did have a work meeting to discuss this issue more broadly in February. And if you'd like to uh review that material, it's of course available on uh on the city's website via documents on demand. And the video recording of of said meeting is also available on YouTube. Are there questions for the city manager regarding the presented? It looks like probably just about everyone's got some questions. Why don't I just start at the end of the day and work my way uh to to the left? So, uh, council member Hal, uh, any questions or comments?

Uh, yeah, I have a couple questions. So, my first question is probably a rookie naive question. um with us having this document public and with us having um for instance I know that the floor prior to the earmark we included our budgets um for these potential projects is that potentially could that potentially influence the bids we get because they already kind of know what we potentially look to spend in any project uh as we kind of discussed with a grinder pump we always have an engineers estimate. Uh it's always been discussed as part of the budget of what we think some of these items may cost for implementation. Uh so that I guess a little bit of a disadvantage being a public entity. A lot of our information is available and as it should be, but there's still a competitive bid process. Obviously, the contractors have to, you know, have to bid on it. They know they're, you know, they they have to be the low bid in order to see the project. So I think there's still a competitive process that protects us from that.

And um thank you. The other thing that I wanted to bring up is I think back in that working meeting, one of the things that I asked for um about the CIP and then the budget is I don't see um often times how we plan to operationalize our strategic plan through our capital improvements. So, I know for me, um, is is it possible or is there any way that we can tie some of these specific projects to specific outcomes and objectives from our strategic plan?

We do take a look at strategic plan objectives when we uh evaluate projects. Uh, and in fact, some of that's discussed in kind of the asset management aspect of uh of how you know how we've selected the projects that are in here. uh which category they fall into, whether they're essential, whether it's safety, whether community enhancement. Uh so some of that does come in. Uh certainly proactive asset management we know uh was part of the strategic plan. That's a key goal and objective. So I think that this is a living breathing part of that. Uh you know, as far as the others, if you we could have a category where we list which uh goal it addresses. Great. Okay. Yep. Thank you.

Thank you, Council Member Hal. Uh Council Member Deloro, any questions? Uh yeah, just from the perspective of having worked through this document on the finance subcommittee. Um the the the fact that this is a living breathing document is very important. We should be probably trying to keep an eye on this and looking for ways in which we might need to make adjustments or track progress on these various capital improvement projects. Is it we had discussed on the finance committee moving to a um quarterly standing appointment schedule to meet. Is this something we can bring to the agenda maybe uh every quarter or um on a semiannual basis to kind of review the progress on the various projects and make adjustments as needed?

Yes. And as we as we stated, you know, fiscal year 27, we've pretty much, you know, those are fairly well locked in. But as we as we look out in future fiscal years, that's we definitely want the asset management committee to be part of that discussion and how, you know, projects may uh be adjusted in terms of budget or in terms of timing. So it would be reviewed in both financing committee and asset management. It can be. Okay. All right. Certainly asset management has the influence of a greater influence on what projects we select going forward. So, and then finances really more towards the end as we start talking about budget and what we can afford. Yeah. Uh for that, but they are linked.

Yeah. I'm also thinking particularly as more and more data starts being populated into GIS, we might have a need to re-evaluate some of this. Yes. And again, project just because it appears in the plan doesn't guarantee it. uh when you as you get particularly as you get further out in those fiscal years out to that sixth year for example. All right. Thanks so much. Thank you, Council Member Delarco. Uh Council Member Dylan, any questions?

Thank you. Um I had a chance to have a conversation with Mr. Swallow earlier today and I was asking him um because we didn't get a redline version of this document, it was sort of hard to really go line by line and compare. So I asked him sort of overarching what had been changed. And the one thing is you know the very first thing on it which is the dam and there was a reduction in the number the amount for 2027. What is the thought process behind that?

At this point obviously we don't know the specific direction as to removal or rehab. And so we looked at, you know, when would be the first time we'd really probably engage in uh significant construction activities, either rehab or uh removal. And we realized it's not going to occur in fiscal year 27. Most of those costs will occur in fiscal year 28 and beyond. And so we lowered it to just cover make sure we had covered engineering as well as some of the the maintenance items that we know need to occur in fiscal year 27. Okay. Uh that's what I wanted to ensure. But we've been talking about this coffer dam. So, where are the dollars for the coffer dam? Do we have a fund somewhere else?

Obviously, the reason we've been talking about the coffer dam is the more recent failure of the stop logs, right? And that would have to occur in this fiscal year if we're going to do work on those. Most likely would occur in this fiscal year.

Okay. Um, and then you know the one thing that I I will constantly say is that as we kind of keep going through this and is that we are very much underfunding sidewalk repair. We're putting in $100,000 a year. I mean we're we're never going to get anywhere. So, I think that we are going to need to keep looking at this document and figuring out how we are going to repair our our city sidewalks and whether that's, you know, in collaboration with property owners, um, whatever it is, we definitely need to, we have talked about this for as long as I've been on council, and we've really not made progress with it with a definitive plan. And so I want to make sure that we do keep looking back at this. Um the last thing that I wanted to mention was to follow up on what Mr. Swallow had mentioned earlier was during asset management we did talk about um there was a proposal for a new type of spreadsheet that would assess a lot of different aspects of projects all at the same time. And so I think as that comes a little bit more clear, it's also going to bring a little bit more clarity to which projects are going to rise to the top. Correct.

Yes. And we've had long discussion obviously asset management also follow up discussions with uh city engineer Humphress about how we overlay uh the various aspects when we talk about water sewer roads and you know how do we know for sure that you know those projects which ones we want to combine which ones can we do independently and how does that priority work uh relative to that so um actually uh the GIS is actually a tool that uh we think we can be able to utilize that rather than just you know creating a separate spreadsheet uh that overlaying those different uh projects objects and understanding their priorities for each one. Uh we can do both visually and then that can uh then that can result in uh more of the detail about you know which you know prioritization based on which project is uh you know overlaps with others.

Okay. And then the other question I had just very quickly was that we have now taken um maintenance of this building over two fiscal years. Don't we currently already have the bond proceeds? Is there a reason why we can't do all of the projects in one fiscal year?

We do have uh yes, the bond proceeds. So, we have the funding is in place uh for this building. Uh I think the challenge is that we don't have some of the engineering or pre-planning and bidding and things that will uh need to be done uh to sequence these projects. Uh for example, we just talked about the grinder pump that took a fair amount of de design detail in order to move forward. So there are going to be some evaluations that have to occur, you know, over basically the next fiscal year in order to then uh properly budget for and properly bid out uh the for the following fiscal year 28.

I'd like to make sure that we're prioritizing that. I mean, we had that facility study done several years ago and everything that was identified has become, you know, come to fruition and so we know we have a roadmap of what needs to be done at all of our facilities and so I'm hoping that we can prioritize taking care of our own properties. Thank you. Council member Gearban, any questions?

Uh, just a few um a couple statements. Um, one of the things we've always talked about and one of the concerns has been a reconciliation of our capital improvement plan from year to year. Um, there were a number of projects that were identified in FY26 that I don't believe we're going to get to. I'd like to know how or what those are. Um, and were they brought forward into the future years and where that is. Um, can the city manager communicate that via one of his weekly communicates? Yes, I don't. Okay. Um,

just confirmed this comparison between the plan that was adopted last year and this plan. correct? What's add and what's dropped off and what didn't get done for this year because even things from 25 weren't completed. So, we've got a couple years in which things haven't happened and trying to understand where they're all falling out. Just as um Council Member Dylan has just mentioned, um the one other thing, and I'm surprised it's back on here, we were talking about how this page 15 report would primarily be only items that are actually funded or have funding available for it. Um, Milton improvements are on there where it says to be determined having a million dollars in 29 and in 20 in 30. And at this point in time, I'm not sure why it's on this sheet when it should be on the other sheet where it's unfunded projects where we have no idea where that funding is coming from. Um, and then the one other and that's the only one that I see. I know there's something about the tennis courts, but the tennis court or the um it's $100,000 wooden trial. I guess it's a wildwood trail, whatever, but it sounds like that must be have some funds already identified for it. Um, and then the other one for me is I see where we've committed $3 million in both um 2030 and 2031. That would have the appearance of is that removal of the dam or repair of the dam?

Now, that's on the lower side estimate of, you know, what we know uh either removal or rehab uh would probably require. So, we know we're going to have to spend probably close to that $6 million regardless of the selection made.

Okay, that's helpful. Thank you. Um, and I think that's it for me. The only statement I made would like to make is that it's obvious that, you know, as we start to look at where we're prioritizing, it's unfortunate that we have a number of roads that are completely failed and that we don't have that situation resolved in here. And the other piece of it is is just looking at um where are we going to get that funding from? And as we continue to put into city enhancements and things, um there are some money in our fund balance that I think could be spent to address some of our more essential needs and fixes and that we should be looking at that in terms of modifying in the coming year. Um we cannot just sit on money. We need to invest and do some fixes. And I think we're going to have to evaluate that even as we look at um how we move forward in doing some of the more um needed repairs. Um but again for me I would like to see those two items removed for the um Mil Pond Park as we do not have that funding identified at this time.

Is there any objection to removing those? Again it's not a statement. Yeah, Mr. Greg me wrong. It's not not a statement of whether it's not a valuable project or not. It's just a simple reflection. We don't have the funds identified or secured yet to to proceed with those improvements. Okay. That that change can be made without objection. Mayor Prom Rice, any uh questions for u uh city manager uh I was going to say to excuse me swallow. Uh no questions. Thank you very much. Council member Harmount.

Um yeah, so you know the big question is are we budgeting for what the needs are? And you know, I I noticed I I do want to second what um Council Member Hal said is that uh want to make sure that we're circling back and and if we're investing in things like community enhancement, are those funds going to what we expect them to do as far as enhancing the community? So, um that that would be the the one thing that I would say is for the future is to make sure that we are circling back around and making sure that we're adjusting for that.

Very good. Uh the only thing I would add is I I would actually echo a comment that was just articulated by council member Gerba. Um and that it is perfectly appropriate, reasonable, and in alignment with our policy to use fund balance dollars, excessive fund balance dollars on critical infrastructure. In fact, if you read the policy, it states very clearly um that additional dollars should be allocated and prioritized to legacy costs, debt, and infrastructure, um essential services, roads, um I etc. So, um I'm in agreement if we do have additional funds, I'd like to see them earmarked and allocated specifically to improve our our major and local streets. Uh and I think that would I I think that statement um reflects um the broad consensus in the community which is if you have additional dollars invest them in the critical needs and the basic services that we all rely on.

We did have discussion certainly with the Damore Curtis House of unassigning uh fund balance because we are right now at our minimum unassigned fund balance. So we can take a closer look at those assigned balances and if you want to unassign them for other projects certainly council has that authority. Great. Okay. Um, any questions quickly before we vote on the motion to acknowledge? Thank you. Um, I just want to go back to the write up on the dam and that right now they're talking about in fiscal year 26 that we're generating renderings of the river/ park post removal. Why are we spending dollars doing that at this point when we do not have a plan as to what we were going to be doing that

that bullet point is outdated. Um, that was what we're working on in the current uh current Okay. Yeah, those are already completed. So, it should be removed. Yes. Okay. Be removed without objection. Those are those that's already completed. Okay. Making sure there's not further dollars being spent. Thank you. All right. There's a motion on the floor moved by Dylan, seconded by Rice to acknowledge. All those in favor say I. I. Oppos say nay. I have it. The motion carries unanimously. Is there a motion now to approve it or not to approve? Move to approve. Move to approve by Gearb. Was that seconded by Mayor Pim Rice? Yes. Thank you. Any additional discussion? Just remember that change that I

Yep. So those changes, two changes are been noted, one by Mr. Gearbaugh and one brought forward by U. Council member Dylan. Mayor Pton Rice, did you have a comment before we vote? Yeah, quick comment. I just wanted to um acknowledge the thoughtfulness behind how this document is put together. I think it's very forward facing to our community. I think this document's actually better for our community than it even is for us because we can get down into the nitty-gritty. But when I want to talk about something with the community, I can guide them to this and very quickly show them where they can get the information. And I don't think we've had that much substance before that we can share with the community. It's more just like whatever comes out of my mouth and that's not what they should be hearing. They should be hearing what's really what's really happening. So I appreciate the thoughtfulness behind this document.

Very good. If there's no additional discussion, there is a motion moved by Gearbox, seconded by Rice to approve. All those in favor say I. I. Post say nay. I have it. The motion carries unanimously 7 to zero. Uh last uh business item is 26-70 relief of sewer charges, Church of Jesus Christ of Latter-day Saints. Let's start with a simple motion to acknowledge receipt. Moved by Gearb. Is there a second? Seconded by Delco. Uh who would like to begin? The city treasurer or city manager? I can start. you start.

Obviously, the detailed work has been completed by the treasur's office. So, thank you to them for that. But, uh, with this, this is in accordance with our current policy. I know there's been some discussion about updating, uh, the sewer leak policy, uh, or excuse me, water leak policy and making sure it uh, fits, but uh, this does meet current policy requirements. Uh I think the the evidence is fairly clear as you look at the the billing history uh that they clearly had a leak uh far exceeds you know exceeds uh what they traditionally use on a month-to-month or quarterly basis. And so with that uh you know it is clear that they had a leak. It was outside the building. They finally discovered it. uh and looking at the billing records, the treasures offices uh put together a fairly detailed account of you know what their average use is, what the increased use was for the uh for the consumption period. It does cross over uh two quarterly billing periods. Uh so they there was a calculation uh for that uh but it is uh based on uh recorded use uh both before and after the incident um that clearly showing they had a leak. And then also this is only crediting the sewer. So, they're still paying for the water that was, you know, uh, consumed at the site, unfortunately, did leak out, obviously. Uh, but it is only crediting them for the sewer. Uh, and the total amount here, obviously, of $8,73052. If there's questions about, you know, how the treasures office went through that calculation, certainly, Treasure Finch is here to help explain that. Treasure Finch, there may be questions that are best uh addressed by you, but are there any statements that you'd like to add at this time?

No. Okay. If there are questions that are best addressed by you, if you'd please come up to the podium and use the microphone, that would be great. Are there questions for city staff? Uh, Mayor Prom Rice and then I'll jump to uh, council member Dylan. I see here that it says the city did not receive the formal adjustment request until 2025, but we're still, you know, a few months into this year. What was the month? Do you know off hand when they received the notice when the city received the notice for the request? Okay. I'm just curious like this seemingly took a very long time and it's a request, you know, a couple years away. Um, so I'm just I'm just curious as to

it did take some time. Um, there's also limited resources at play here with with getting the work completed and the the repair made u by the time they discovered it and got the information to us. So, we've done the best we can to assist them with with gathering the information. It's just been a a timely process. Okay. Yeah. That and that's fine. I think it, you know, rightfully so. There's a lot of parts and pieces to this. I just my my hope was not that it sat somewhere for a while because, you know, nonprofit entities, you know, in wanting to make sure that we're treating all of our customers equitably in the in the community. So, no, we've we've done the best we can to to move it through as quickly as possible and get a resolution. I figured as much. Thank you. Thank you, Mayor Prom Rice. Council member Dylan.

Thank you. So, just following up on that, so this was a water leak that happened in 2024. So this was a year and a half ago. Yes. Just sort of understanding. So have they had an outstanding balance for a year and a half? They do currently have an outstanding balance. Yes.

And so the city should have seen the different. I mean we're talking about 630,000 gallons of water. I mean somebody had to have noticed this over the course of these bills. My treasury services coordinator does monitor irregular usage reports every quarter when she processes bills. Um, but she is also human and can't catch every single thing. So once this was noted, we were in contact with the church to get it resolved. And so one of the conversations we've had in the past is, and I will be the first to tell you that every month I get a ding from my water advisor. um they're not you know that was something that we've talked about that that the community needs to have their own side of responsibility for this. So did they not know that they were having huge consumption of water? Was it not you know it shouldn't just be on the city to notify them that that's the whole thing with the water um meters. It should notify them directly.

Exactly. They did not have it prior to this, but one of the requirements of being eligible for the sewer credit is that you enroll in the my water advisor. So, they are now part of that program. Okay. I agree with you. There is a a level of responsibility on both sides. Um, however, we can only encourage so much to to partake in that program, right? And so, I mean, so was this completely underwater? And this may be more DPW than than for you. Like, so did no one see that there were 630,000 gallons of water? Please,

I may be able to help and and I just would need to ask a question, but it would seem to me that this leak was before the meter. And if it was if the leak was occurring before it made it to the meter, then um Treasury nor uh DPW or the water treatment plant, maybe the wastewater or sorry, the water treatment plant would be able to perhaps pick up on this, but it is a smaller amount over a long period of time. But if if we're just relying on the uh customer to notice this or for treasury, if it didn't actually make it through the meter, we would have no indication that there was a leak going on. How would they be built for that amount if it didn't get metered?

Okay. So, this one definitely was after. Yeah. Yeah. Yeah. Your point is well taken. Not particularly applicable in this situation. Yeah. Yeah. It was completely underground is the issue visible. Council member Dylan, please continue if you have.

Thank you very much. Um I this just I think is just a reminder that maybe we need to do a little bit more, you know, public service notification to people about my water advisor and such. um and the use of it. And I know this has been our long-standing policy. If it's if it is going into the ground, we do generally issue credits for it. And it's just there were just a couple of weird things here. The timing of it and the sheer volume of water um was just my concern.

Additional questions from the dance. Council member Halsh. Um, I guess my question would be knowing what's happening particularly with the um the hot tub at the rec center, is this potentially the same situation where you you have a bunch of water that's leaked under the hot tub? Is this could that potentially uh could this potentially be something that the rec center may have to do due to the w or due to the leak? Short answer is yeah, the rec center pays its own water bills and so it if the leak yes the leak water that occurred there uh the city has had to pay for um and I'd have to take a close look at I don't know that we qualified for a credit at that point. Uh but uh we could look at that again. Um, and I guess just to keep in mind that this leak also occurred over, you know, 5 to 6 months. And so it was relatively small amount even though, you know, it doesn't seem like, you know, the the small leak would add up to this amount over time. If it's 24/7, it adds up um quite a bit even though it wouldn't be visible. And so is there I guess I would throw out is there a way potentially that we can incentivize like I understand you know we would want everyone in the city to sign up. I need to sign up for it cuz I know I have a leak. Um but is there a potentially some kind of way to incentivize people within the city to sign up for it?

I think this should be a good example of Well, yeah. Yeah. I would I would hope like I'm definitely going to sign up when I get

I I I think to mayor or excuse me to council member Dylan's point I think we we we need to do more outreach and proactive communication about the benefits from both a private citizen perspective and a business perspective of signing up for this this this this free tool. Um, you may recall, I believe it was early last year that under the leadership of then acting city manager El Cole, um, we had our friends at, um, Zippy's car wash, uh, Corey Weaver actually host a video on this subject and he talked about from his business perspective how advantageous it was. I think that was great. Um, I think we should do another video and actually this came up at our agenda prep meeting of maybe engaging our friends at American Soy to also do some messaging on water quality because that's still a sort of a false narrative that gets out there and our the numbers of of complaints uh visav brown or discolored water have declined about 90% over the last 16 months. Um, and they're kind of ground zero based on their their usage. So, I think we have some ideas on how we can um how we can en encourage and disseminate more information on this on the benefits of this particular tool. Additional questions. Council Gearb,

I was just going to say the incentive really is that um you're going to pay for the water that you don't use. So, the goal is to make sure that you don't lose the water. Um, the other piece of it is hopefully as we look at this software and maybe there'll be enhancements that some type of AI can analyze it and assess it and be able to notify where it sees a very significant um, usage or something like that. We've even talked about that from the overall perspective of the entire water system because sometimes water usage looks weird and things and you don't know exactly where it's happening and and unfortunately in this situation even though it happened in a during a summer period um that's when people use a lot of water and depending on the season if it's dry or wet we don't know what happens on it. Um, but I would for one would like to see and I know Miley and your staff do a great job identifying it because they do reach out and contact people is how can we utilize because one of the things with the software and we put these meters in was that ability to notify and to figure out is there a way to enhance it and be able to communicate but people have to sign up. It's not an automatic thing that gets sent out to them. So, thank you.

Very good. Um, Council Member Harmout and then Council Member Rice before we vote on the motion simply to acknowledge receipt. I just just for a reminder, was there a cap on the amount that would we we would reimburse? It's just a one time, right? For it is a one time. It's a sewer only credit. Um I wouldn't say that there's a maximum. Um internally, we're allowed to approve up to $500. Anything beyond 500 is what has to come to council for consideration. So that cap is ultimately um at your discretion. Okay. Uh, mayor Tim Rice,

just tangentally, um, A, Earth Day is coming up, so we can start talking about it in our our Earth Day communications, and B, um, the less than 24 hours after I lift left for a trip, a twoe trip, I received a notification on my phone that we had a potential leak and could call a neighbor and a neighbor went over and we just had a toilet that the thing didn't go down well enough and it was just perpetually running. So, saved me two weeks worth. So, tangentally, uh, sign up for it. Also, if you're going on vacation, it's always helpful to turn off your water. True that. Yep. Very wise. All right. We have a motion on the floor moved by GearB, seconded by Del Oro simply to acknowledge receipt. All those in favor say I. I.

Post say nay. I say the motion carries unanimously. Is there a motion now to approve or not to approve or move to approve by Gearb? Okay. Is there a second? Second. Oh, I thought that was Delco. Oh, Deloro. Okay. I'll do Delorco and get uh get Rice on the next one. So moved by Gearbox, seconded by Deloro Code to approve the sewer credit. Um, anything you'd like to add? Okay. Any additional discussion on the motion? Okay. Then I'll call for the vote. All those in favor say I. Post say nay. Eyes have it. Motion carries unanimously. Seven to zero. We'll transition now to reports and other announcements including updates from boards, commissions, committees, and task forces. Again, I'm going to start to my right and end to my left. Uh, Council Member Halch. Any uh reports, announcements, or updates from committees?

Uh, yes. So, the youth council is hosting its cookoff, a multicultural cookoff. Um, it's May 9th from 10 to 2 at the 109 cultural exchange. Um, another thing kind of coming out of youth council and something that I discussed with um, city manager Swallow is there is interest in potentially um, one of our youth within the community serving as a youth liaison to council. Um, I know that's a position that the school board has. Um, and so I would love to kind of make it a larger conversation of how we can get our youth within the city involved. Um, one of the lower hanging fruits that I think city manager Swallow identified is maybe looking at um looking at our bylaws particularly around committees to see where we could potentially have some of our youth serve on those committees or be liaison to those committees. Um but that's definitely something that I would love to see this body explore more. Uh arts and culture, we are moving forward um with planning for Jazz at the Mansion. Um we are we've designed some of our marketing materials and we are actually in the process now of securing vendors and and more donors. So, uh I think there's going to be a really really exciting event and uh there should be more coming about that soon. Um and then finally, just in general, um I know it's kind of something that's been talked about amongst council. Um but I would also love if we could get some followup to our strategic planning retreat. Um I know that we haven't since that retreat had a whole lot of followup or or conversation. So, I would also like to bring that as something that hopefully we can discuss as a body um to get some

followup there. Thank you. Uh Council Member Deloro, reports, announcements, updates from boards, commissions, committees, or task forces? Uh none at this time. We'll have plenty next meeting. Very good. Uh council member Dylan, uh the cable commission actually met today and we are working through our capital improvement plan, strategic plan. Uh we are almost done with our inventory of assets. We are working through a lot of different things, disposal processes and um so we've got a lot going on right now and I think we're moving in a great direction and just planning for the future. Very good. Council member Gerba.

Uh yeah, just a couple things. I distributed out to everyone the copy of the uh Selen Area Historical Society's annual report. Uh just a couple of highlights in it. This past year we've had almost 3 thou over 3,000 visitors at both museums. Um, a number of things have happened. Um, we received two very nice collections from um, uh, longtime families, both the Leer family and the, um, Wacken Hoods who gave us some items of things that we have not seen, pictures of the city in periods of times in the late 50s before a lot of modernization and thing happened. Um, also um, like to recognize that we lost three long-term members, both Kathy and John Bowman passed in the same year and also a former member Lance Holland. um all were instrumental in helping the uh society be a success and moving forward. Um and then also I'd just like to make a plug for it. Um as we move forward and like every other organization um a lot of our members are you know are very busy and we're hoping to um get more new members, board members and things that would like to participate. our group works very well and as earlier was mentioned tonight about you know all of our potential historical assets and things um it's difficult to spread a lot over a few people. So um when we consider what we would like to be in the future a lot of it involves the volunteerism and the interest of our f of people in our community wanting to support these types of things. And for me, it's been a very welcoming um way to bring about the lifestyles and the past of our um community to share that Selena is a very um moving into the future from its past and developing a lot of things that if it wasn't for what we have done in the past and making sure that we remember those things, we won't know where we want to head into the future. Um also this last week, uh the fire board met. Um fortunately, I missed the meeting, but um Mr. Mr. Swallow may be able to comment a little bit more, but we did change the articles of incorporation. There were some minor

changes that were brought forward by LOI. So hopefully these edits will be the last of the changes and we can move forward and um adopt the articles as written. Um I do want to mention that um as my colleagues, the mayor and Miss Dylan and Mr. Um, Deloro, we shared a lot of time with the former supervisor that just passed away, Jan Kodak, on the fire board. And her help and recognition at this time, I think, is very much um a service that she provided for more than three decades, appointed supervisor in 1996 after Irwin Frederick died and was reelected or was elected that fall. So, um, 30 years as Loi Township Supervisor and a member of the board of trustees before that, a very dedicated public servant who will be missed.

Thank you. Thank you. Um did did you want to mention anything about the ZBA planning commission training on Wednesday? I forgot. Um there will be a ZBA combined ZBA and planning training um related to um well how to work on ZBA board and our planning starting at six o'clock for the members of both ZBA board and the planning. And then I don't know if we have a topic that we're going to discuss at planning or not. I haven't seen the agenda yet.

I don't think so. I don't I don't think there's any action items or discussion items. I would extend an invitation. Um of course Mr. Gerbon I serve as the leazison to planning commission. Um, council member Dylan is on ZBA. If any other members of council would like to attend that training, we would welcome that. Just make sure that disseminate that information to the city clerk or city manager because if we have uh obviously four or more, we would need to post it as a as an official council meeting. I'm sorry, when is the training? This coming Wednesday at 6 p.m. Starting a little bit early.

And it's actually being conducted by Carile Wartman, specifically Ben Carile. Um, it's been probably, oh my goodness, seven years since we've done a planning ZBA training. was pre- pandemic, but they they do an excellent job. Um I think you'll find it very informative if you're able to attend. Um I'm sorry, Mayor Pro Tim Rice, um reports, announcements, or updates from committees or commissions?

Uh first of all, I want to thank my colleagues for on the cassette agenda today approving our um request for finances to do an assessment of the Milon leather structure. The leathers company uh still around. Um they were the original um rompt structure developer, if you will, back in the 80s and 90s. Uh so really looking forward to continuing to hear their expertise on how to enhance that part uh enhance that structure and and give us some ideas on what else we can do um around the Mil Pond playground area. Um and then uh speaking of which um the parks commission is really um kicking it up as far as communications go. We have a new friends of Selen Parks newsletter that can be found um on the uh Selen Parks uh commission website. Um we also have a new Instagram account um thanks to Mr. Shank who has left. Um so we now have an Instagram account. It's Selen Parks Comm. So Selen Parks Commission Selen Parks Comm. Um and one of our commissioners is doing a really great job just highlighting our parks and all the activities that are going on throughout the park. So, keep an eye on that this summer. Um, especially as the construction begins in Mil Pond, we're really going to be highlighting other parks and other ways that folks can get involved in the parks and um get some uh contributions from members of the community and there's lots of fun activities. There's um different parks are hosting um story time um things like that. So, keep a keep an eye out on those communications and spread the word. Um I attended along with um council member Harma um Representative Foreman's women's health forum a couple of Fridays ago and it was really great um kind of initial step toward what we could do as a community health and wellness initiative. Um she had she had invited different organizations to have

tables there and talk to us about um things that are available. You know we often forget down here in Seline that there's a lot of resources available and we're not really connected to them. Um, so I grabbed a bunch of information and Representative Foreman's office said that they're very interested to um, better understand what the city is looking to accomplish through our initiative and she's willing to help out in any way that her office can. So, I told her we would loop her in once we kind of have um, a plan for for that group. But it was really it was it was um fairly well attended and we got a a great conversation about um women's health um especially as it pertains to nutrition and moving our bodies. So was very helpful. Um so I want to thank her office for that.

Good. Thank you. Council member Harmout updates uh reports, announcements from committees or commissions.

Yes. Speaking of health and wellness as well as parks, um I would like to talk about the event calendar that we have for Earth Month planning. So, um, if your calendars are out, April 18th, which is next Saturday, um, get your walking shoes on. We have nature walk at Salt Springs Park at 10:00 a.m. And then the following Saturday on April 25th at 10:00 a.m. Um, there's going to be a park cleanup at Breen and the library trail. And, um, just to remind everybody, the 22nd of April is Earth Day. Um, we're wrapping it up at the end of the month on April 28th, which is Tuesday, uh, at 6:30 p.m. We're partnering with the Selen Library, and we're going to be having a familyfriendly film called Wild Robot, and it's going to be very exciting. So, feel free to come on down. Um, it's going to be a fun month.

Very good. Um, actually, a number of council members touched on some issues that I was going to address. The only uh additional item that I'd like to share for the public's benefit and I share or I posted some information on social media earlier today, but um um we had the pleasure of hosting um the mayor of our sister city, his wife, and two children uh for dinner on Saturday at Salt Springs Brewery. The staff there did a phenomenal job. Um I believe he will be here um actually tomorrow night for dinner at Breen Grill for Stompish. Um and then departs for a broader trip to throughout the states and Midwest. Um and then we'll return to Germany I believe sometime uh next next week. Um I want to acknowledge um uh the mayor Eric Ballerstead uh because his tenure as uh the mayor of the great city of Lindenburgg is is coming to an end. Um their terms uh conclude in in April with uh new members taking office in May. Uh so he has completed a wildly successful tenure of of the great city of Lindenburgg and we wish him well uh in all of his future endeavors and knows that he is going to still stay involved in civic affairs uh throughout the the city and region. Um our last item under discussion was at the request of council member Gearba when we conducted our agenda prep meeting last Wednesday. Um just wanted to ensure that there was consensus to use the community development block grant uh via the county urban county uh for a sidewalk along Maple. And I think the city manager has some additional information that he'd like to share.

Yes. Just uh share a little bit of refresher on how community development block funds can be utilized. Uh first and foremost, they are designed to benefit uh areas in the community that uh qualify as low to moderate income. And so we have two areas in the city that do qualify kind of the southwest corner and the northeast corner. Uh as well as in addition to those areas, you can also uh look at uh certain groups within the community that uh have uh qualification as low to moderate income groups namely for example uh disabled individuals. Uh so you can make ADA improvements to uh public facilities is another category. Uh so with that uh looking at uh the loto income areas first uh we looked at what public improvements uh may be needed in those areas and so we looked at a number of uh number of projects uh namely the public infrastructure projects uh we looked at uh play structures for those parks that fall into there for Curtis or we also looked at areas of like uh is being proposed on Maple where we have some other infrastructure needs like the sidewalk gaps and so in some discussions with uh councelor Dylan who serves as our urban county representative. Uh one of the things that uh was coming up, we have kind of a short window of opportunity uh to uh look at these funds uh because of the way the urban county allocates them and um we were kind of they're basically they're going to rotate um communities uh who are eligible for the funding. So there's a larger uh pot of money available each time rather than a small uh allocation each year for all of the communities. So, we had a relatively short period of time in discussions. Um, we thought the sidewalk project uh on Maple was uh beneficial because it fit close to our funding allocation. Uh, basically we're eligible for about $114,000. So, the budget was relatively close. Uh, it was a fiscal uh public infrastructure improvement in one of the low mod income areas. So, that was the recommendation going forward. Uh but uh as we as we move uh through this every three years,

we'll have another opportunity to look at uh funding and so uh maybe put a little more into uh having a list uh more ready to go uh so that council will have some more discussion if desired. All right, so let me start. I'm sorry, Mayor PM uh I didn't miss anything. It was okay. Um sorry that wasn't porative against the city manager. I'm just assuming that he was concluding his remarks. Um Mr. Grob, do you have any additional questions? Then I want to work my way acuh through the day is to ensure that there is consensus to indeed move forward with the project as recommended by uh council member uh Dylan and uh and swallow or if there's a desire to move in a different direction.

My question and was just to understand what our process is and how we handle this. Um council should have input on and have all the alternates I think to be reviewed and discussed and um I appreciate all the work that's been done by um both um council member Dylan and the city manager. It's just that as we do this and we discussed it, we didn't really evaluate all the other little projects that could be done. One of my concerns on this one was is there a tail to doing the sidewalk on Maple, which I believe there's engineering costs and we don't know what the total potential cost. So, if we start that project, it could be, you know, another we don't know. I'm not sure what it is. So that was my concern is understanding that and as we look at different projects and even when we look at sidewalks when companies or businesses and things do renew review their site plans and things we usually make that as a requirement to put those types of sidewalks and things in place and so not understanding where we are in that process or if those potentially could happen how do we best utilize these funds and so I just wanted to have a more I guess robust discussion and understanding what's going forward and if this is the recommendation and council's all agreed on this it part of the process. So, in the future, I'm hoping that we have more of a a verbal or bigger discussion at council.

Well, let me just say this and then I'll defer to some of my colleagues. Um I I I do support uh moving forward and allocating these funds for the project that was uh previously articulated. Uh we've we've noted on numerous occasions during my tenure as both a council member and mayor um the gaps in our our sidewalk inventory. Um and we ought to be making a concerted effort to to to rectify and resolve those. Um, as I mentioned at our agenda prep meeting, and I think as I've mentioned publicly in the past, um, there was consensus from council, I believe either back in 2021 or 2022, to have the city manager's office send a letter to all property owners, um, in geographic regions that were were deficient, that did not have have have sidewalks. Uh, I think to indicate two things. Uh, one was our desire to work cooperatively with them to um, see that a project was uh, designed and installed properly in the ensuing years. And then also to emphasize to Mr. Gearb's point that if that property or uh, deed holder was ever seeking uh, a revision or modification to their site plan or to repurpose the site into something different or new, that it would likely be a requirement, a stipulation of the planning commission that a a sidewalk be installed. So just putting property owners on notice of of a requirement that may be forthcoming in the future. Uh I for one would still like to see that letter go out. I don't believe those letters ever did go out. Um and so I would like to empower the city manager to take the lead on that uh to identify those properties with with the appropriate staff members and to get those letters um uh disseminated within the next 90 days. Um council member Dylan, any additional thoughts on this matter?

Thank you. Um, I think as city manager Swallow mentioned, this sort of process came fast and furious at us. It was like, "Hey, by the way, you guys get to be first on the list." And it was, you know, you basically had seven days to decide whether or not you were going to accept or decline. And if you declined, then you go into the rotation and it would be another three years. Um, and I agree wholeheartedly with Mr. uh Gerba in that in the six years that I've sat on this committee, we've actually never done a project utilizing these dollars. So, we never had a process in place. We committed to a few different things, but because in the past you were able to bank dollars and not spend them because it was a much smaller dollar amount, we never really got to the point where we had enough money to do a project. So, Mr. Swallow and I are working through that. Um because now we know that there is a schedule and we will get a certain dollar amount every 3 years that we can start bringing forward projects and making a list, making a process so that council will have definitely more time and an opportunity to provide more input.

Very good. I appreciate the perspective in your work on the uh on the committee. Um council member Halsh, are you comfortable moving forward with this project? Yeah, I'm comfortable. Okay. Council member Delorco. Yes. Okay. Mayor Put Rice. Yep. Council member Harmout. Yes. Okay. So, I think there is consensus to move forward on this project, but I think to the points made by council members Gearbaugh and Dylan, a process ought to be developed, and I think you have ample time to do that, recognizing that the next rotation of of funds will not occur for another three years. I go ahead.

I do want to add though that to Mr. Gearw's point is that we will most likely be short dollars to complete this project. Um and so as soon as there was an engineering a preliminary engineering meeting today and as soon as that starts coming a little bit clearer into focus it will come back to this body with some real dollar amounts so that we are able to adjust accordingly because there will need to be a contribution from the city or from the property owner.

Fair enough. Okay. We'll keep us posted on that. We look forward to hearing more. Um, if there's nothing else to be brought uh forward during the discussion portion of tonight's agenda, we'll proceed to the second and last public comment period. Under the Open Meetings Act, any person may come forward at this time may comment or question city council. This public comment will be limited to three minutes per person. Those wishing to speak are requested but not required to state their name and address for the record. Please note, we will not engage in a back and forth or answer questions during this public comment period.

Good evening again, is the mayor, council, friends. I want to continue about the Selen River dam and mil pound remove uh or not issue. You heard what I said. I strongly believe they got to have another bypass tunnel that will be the cheapest shortest. Therefore, there's no need to use any of bigger machines. However, they are earth movement and also have other things need to contract companies to work with. That is first C. The other C is community. We have to really consider the community have huge amount of creativity and we are facing these problem is wicked problem. The wicked problem is do it them you do them you don't. as the other day uh Jack talked about that however there is a solution is involved with innovation. This nation is innovative. This city should be and what we can do is that considering the civil engineering and AI and most important is public participation. We need open proactive community which is you are the leader. Inspired and encouraged by your contribution, great service and volunteerism. I volunteer to do as Dylan long time ago did say that um can you present some of the simulation which yes I can do so therefore there's one thing

which is I like to volunteer and I hope that can give the chance to use the best tool to s maybe city council uh civil engineer can know better the software. Another thing is most important is that this is not just a project is an education. It is the practice to see our government is form is from the people especially from all ages starting from baby boomers up to the zoomers we're talking about XYZ how generation are so we have to consider later what they're going to like or not. So therefore as a subteer I did before I know the people in Selen old young they everybody want to do something we have to lead you in order to lead we have to follow follow who follow the people who really love nature love the city so let us work together save dream and love Seline thank you

thank you for your comment are there any additional citizen comments this evening Let me defer to the city clerk. Were there any written comments provided in advance of tonight's meeting in which the individual wanted the remarks right at this time? Yes. Easy enough. Then we will transition to um a motion to convene into close session. This will be a motion convened to close session pursuant to section H 8HH, excuse me, of the Michigan Open Meetings Act being MCL15.268H to consider material exempt from discussion or disclosure by state or federal statute. Specifically, a written legal opinion by the city attorney that is subject to attorney client privilege. City Council will reconvene into regular session at the conclusion of the close session. Is there a motion to convene into close session at 8:43? So moved. Moved by Dylan. Is there a second? Second. Seconded by Delor. The clerk will please call the role.

Council member Deloro. Yes. Council member Dylan. Yes. Council member. Yes. Council member Hal. Yes. Council member Har. Yes. Mayor Rice. Yes. Mayor, yes. We are convening to close session at 8:43.

like to call this Selen City Council meeting back to order. Is there a motion now to reconvene into regular session at 10:32? Moved by Harmon. Is there a second? Seconded by Gearbach. The clerk please call the role. Council member Deloro here. You have to Yay or nay? Yay. Council member Dylan. Yes. Council member Gerro. Yes. Council member Hush. Yes. Council member Parount. Yes. Mayor Pim Rice. Yes. Mayor Mark. Yes. Uh we are reconvening to regular session 10:33. Is there any additional business to come before Sel City Council this evening or additional statements or discussion items? If there are none, the chair would entertain a motion to adjourn this regular meeting at uh 10:33.

So moved by Mayor Prom Rice and seconded by council member Gearb. All those in favor of adjourning say I. Post say nay. I have it. Meeting is thank you all.