City Council - Regular Meeting

EXECUTIVE SESSION

None.

Call to Order

Roll Call

APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA

COUNCIL AND CITY MANAGER COMMENT

26-245 Proclamation - Virginia Green Day

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Recommendation: Information Only.

26-246 Proclamation - Men's Health Awareness Month

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Recommendation: Information Only.

26-247 Proclamation - Elsinore Theatre Year in Salem

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Recommendation: Information Only.

PRESENTATIONS

PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)

26-241 June 8, 2026, Draft City Council Minutes

26-235 Continuation of the City of Salem Lien Forgiveness Program (LFP) authorizing the City's Health Officer to forgive liens in the City's Lien Docket resulting from unpaid civil penalties and derelict structure fees for violations of the Property Maintenance Code, if all Property Maintenance Code Violations on the property are corrected.

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Welcoming and Livable Community Recommendation: Adopt Resolution 2026-20, extending the City's Lien Forgiveness Program until June 30, 2027, thereby extending the duration of the authorization for the City's Health Officer to forgive liens in the City's Lien Docket, and the associated penalties, fees, and interest, resulting from violations of the Property Maintenance Code, if all Property Maintenance Code violations on the property are corrected. Summary: Resolution 2026-20 will extend the LFP beyond the June 30, 2026, sunset date until June 30, 2027. The LFP authorizes the City's Health Officer to forgive liens in the City's Lien Docket resulting from unpaid civil penalties and derelict structure fees for violations of the Property Maintenance Code, if all Property Maintenance Code Violations are corrected. This extension will allow staff additional time to research property ownership, build relationships, and increase participation in the program. The LFP encourages property owners to restore and repair their properties, thereby supporting community livability. The LFP also reduces barriers to property transfers, thereby creating additional housing opportunities.

26-242 Transfer of fiscal year (FY) 2026 budget appropriations in the General Fund, Parking Leasehold Fund, City Services Fund, Streetlight Fund, Airport Fund, Emergency Services Fund, and Miscellaneous Federal and State Grants Fund

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. Recommendation: Adopt Resolution No. 2026-32 authorizing a transfer of appropriations within the City's FY 2026 budget. Summary: Several year end budget authority transfers are needed to maintain compliance with Oregon budget law. Transfer of appropriation is required when actual spending is anticipated to exceed budget authority or when budget authority is needed in another expense category.

26-228 Application for project funding under the Building Resilient Infrastructure and Communities (BRIC) grant program issued by the Federal Emergency Management Agency (FEMA).

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure. Recommendation: Authorize the City Manager to apply for funding to design and construct the Geren Island Water Treatment Facility Bridge Replacement Project through the BRIC Grant Program and, if successful, authorize the City Manager to enter into an agreement with FEMA to accept these funds. Summary: The BRIC grant program makes federal funds available to states, U.S. territories, federally recognized Tribal governments, and local governments for hazard mitigation activities. The program prioritizes investment in infrastructure and construction projects that deliver immediate, measurable risk reduction for communities vulnerable to natural hazards. By prioritizing ready-to-implement construction projects and increasing the geographic distribution of hazard mitigation investments, BRIC aims to accelerate and improve nationwide project delivery. The program is a good fit for the Geren Island Water Treatment Facility Bridge Replacement Project because of the critical nature of the aging bridge and its inability to meet current design standards for strength, seismic resistance, and flood passage.

26-231 Council Boards & Commissions Appointment Committee recommendations to the Citizens Advisory Traffic Commission, Community Police Review Board, Cultural and Tourism Promotion Advisory Board, Salem Parks & Recreation Advisory Board, Salem Public Art Commission, and Salem Public Library Advisory Board.

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Appoint and reappoint the applicants identified in this report. Summary: Salem City Council’s Boards & Commissions Appointments Committee convened on May 29, 2026, to consider applications for appointments to numerous Boards & Commissions, as well as a small number of requests for reappointment. The Committee’s recommendations are listed under the Facts and Findings section of this report. Attached to this report are the redacted applications for all applicants recommended to each Board & Commission.

26-243 Selection of the City and Urban Renewal Agency Auditor

Ward(s): All Wards Councilor(s): All Councillors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Award the City and Urban Renewal Agency’s financial auditing services contract to REDW, LLC. Summary: The Council Finance Committee reviewed and scored proposals submitted in response to the request for proposals for financial auditing services. The Committee recommends that City Council award the financial auditing services contract to REDW, LLC as the highest scoring proposal.

26-120 Exemption from Competitive Bidding Process and Authorization of an Alternative Contracting Method for the Geren Island Flow Maintenance Project

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure. Recommendation: Adopt Resolution No. 2026-11 is support of an exemption from the competitive bidding process and use of a CMAR contracting method for the Geren Island Flow Maintenance Project. Summary: The City of Salem Budget and Five-Year Capital Improvement Plan (CIP) allocates funding for the Geren Island Flow Maintenance Project (Project). Staff recommends using the Construction Manager At Risk (CMAR) alternative contracting method for this Project. The CMAR approach involves contractor participation during the design phase, providing critical input on cost, schedule, material procurement, and constructability elements that will improve the design. The CMAR will be selected competitively via a Request for Proposal (RFP) process. Under the CMAR contracting method, a Guaranteed Maximum Price (GMP) is established, committing the contractor to deliver the Project within budget while balancing cost controls with collaborative efforts.

26-234 Capital Improvement Plan for FY 2027 through FY 2031

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. Recommendation: Adopt the Capital Improvement Plan for FY 2027 through FY 2031. Summary: The City of Salem Budget Committee held a public hearing for the CIP on April 22, 2026. Staff provided notice to the community and at the public hearing, provided a presentation about capital planning and anticipated projects. At the conclusion of the public hearing, the Budget Committee recommended the CIP to the City Council for consideration and adoption.

26-238 Adoption of the fiscal year (FY) 2027 City of Salem budget

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community Recommendation: Adopt Resolution No. 2026-31 to adopt the FY 2027 City of Salem budget. Summary: The City of Salem budget for FY 2027 is required to be adopted by Oregon budget law prior to July 1, 2026. Adoption of this resolution will allow authorized spending to occur in the coming fiscal year.

26-237 Recommended amendments to the Salem Revised Code concerning boards, commissions and committees.

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Information only. Summary: Ordinance Bill No. 8-26 contains proposed amendments to the Salem Revised Code to update, modify, and standardize requirements for boards, commissions, and committees ("Governance Groups") and their membership requirements, as recommended by the Boards and Commissions Appointments Committee ("B&C Committee") and city staff. The recommendations are the result of a multi-year process initiated by council to review governance groups, that began with work and recommendations from Moss Adams (now Baker Tilly) consultants. The consultant's recommendations were further refined by staff, the B&C Committee, and City Council.

26-187 Center 50+ Advisory Commission 2025 Annual Report

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community. Recommendation: Information only Summary: This report outlines the ongoing efforts and accomplishments of the Center 50+ in alignment with the Council-approved Strategic Operations Plan. Strategic Operations Plan Since 2007, the Center 50+ has been implementing a Council-approved Strategic Operations Plan, which serves as a guiding framework for the Center's initiatives. The Center 50+ Advisory Commission, along with staff and volunteers, continues to execute action plans, programmatic changes, and expand partnerships to support this plan. The strategic philosophies underpinning this plan include: - Stability and Vitality - Collaboration - Cutting-edge Programming - Senior Leadership

26-215 Update on the Local Bidder Pilot Program

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Information only. Summary: The City's Local Bidder Pilot Program, which was effective beginning November 17, 2025 required at least one quote from a local business for informal purchases up to $100,000 with the aim of supporting local vendors. The short time frame and fluctuations in purchasing between time periods create a challenge when trying to evaluate the pilot program. The data shows comparable year over year use of local bidders when making these types of purchases. However, there was additional time spent on identifying a local vendor for the pilot program. This report provides further information about the pilot program and potential next steps for City Council consideration. Staff are continuing the pilot program through at least the end of calendar year 2026 to have a better year over year comparison to evaluate the effectiveness.

26-225 Purchases approved administratively from May 1, 2026 through May 31, 2026

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Information only. Summary: Specific awards and the sources of funds for all contracts administratively awarded, renewed, or modified during the month of May. Included in the report are procurement contracts and public contracting activities with a current fiscal year impact and annual contracts.

26-227 Planning Commission Decision - A Minor Comprehensive Plan Map Amendment, Neighborhood Plan Map Amendment, and Zone Change from IP (Industrial Park) to IC (Industrial Commercial) to allow a greater variety of Education Services uses on the property - Approved. Comprehensive Plan Map Amendment / Minor, Neighborhood Plan Map Amendment / Zone Change Case No.CPC-NPC-ZC26-01 Salem-Keizer School District 24J - 335 Hawthorne Ave SE

Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA Recommendation: Information Only.

26-248 Announcing Mayoral appointments to the Human Rights Commission.

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Information Only. Summary: Mayor Julie Hoy reviewed the applications for the Human Rights Commission and announces her appointments in the Facts and Findings section of this report. Salem Revised Code Chapter 8 creates the Human Rights Commission, which states that appointments are made by the Mayor.

26-251 Proclamation of the Mayor and Canvass of Votes from the May 19, 2026, Primary Election

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Information only. Summary: A primary election was held on May 19, 2026, at which time the City of Salem had candidates for Municipal Judge, Mayor, and Councilors for Wards 2, 4, 6, 8.

26-214 First Reading of Ordinance No. 7-26 amending SRC Chapter 38 - Tourism Promotion Area

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): All Result Areas Recommendation: Advance Ordinance Bill No. 7-26 to second reading. Summary: On March 23, 2026, the City Council approved changes to the Salem Revised Code (SRC) concerning the Tourism Promotion Area (TPA) which included bringing short-term and accessory short-term rentals into the TPA. Since that time, the City has communicated with AirBnB regarding their ability and responsibility to collect and remit the TPA fee for hosts who use their platform. Due to the current wording of SRC, AirBnB has been unwilling to perform this action. This code change will require AirBnB and any other similar platform to collect, remit, and report the TPA.

SECOND READING:

PUBLIC COMMENT: (Other than agenda items)

ADJOURNMENT