City Council - Regular Meeting

APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA

COUNCIL AND CITY MANAGER COMMENT

PROCLAMATIONS

PRESENTATIONS

MINUTES

RESOLUTIONS

ACTION ITEMS

26-101 Exemption from Competitive Bidding Process and Authorization of an Alternative Contracting Method for the Franzen Reservoir Liner and Cover Replacement

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure. Recommendation: Adopt Resolution No. 2026-8 in support of an exemption from the competitive bidding process and use of a CMAR contracting method for the Franzen Reservoir Liner and Cover Replacement Project. Summary: The Current City of Salem Budget and Five-Year Capital Improvement Plan (CIP) allocates funding for the Franzen Reservoir Liner and Cover Replacement Project (Project). Staff recommends a Construction Manager At Risk (CMAR) alternative contracting method for this Project. The CMAR approach allows contractor involvement during the design phase to provide critical input on cost, schedule, material procurement, and constructability elements that will improve the design. The CMAR will be selected competitively via a Request for Proposal (RFP) process. Attachments: Resolution 2026-B Franzen Reservoir Cover.docx Exhibit A – Facts and Findings of Franzen Reservoir Cover.docx

26-109 Launching Engagement and Outreach for Drug Prevention, Treatment, and Enforcement in Salem

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. Recommendation: Information only. Summary: Substance use remains a significant challenge impacting the health, safety, and livability of the Salem community, and is a high priority for residents. In response, the City has initiated a comprehensive Prevent, Treat, and Enforce strategy to better understand and strengthen the system of services addressing substance use. Through ongoing engagement with community partners, the City is mapping existing resources, identifying service gaps, and clarifying roles across prevention, treatment, and enforcement efforts. Early findings highlight gaps in enforcement capacity and confirm that treatment services are largely outside the City's core responsibilities, emphasizing the importance of partnerships. The City has developed an initial assessment and engagement tool to guide this work and is leveraging existing collaborations, including Marion County and regional partners. This effort aims to align resources, enhance coordination, and avoid duplication while identifying opportunities for immediate and long-term action. Staff will continue engagement efforts and return to Council with findings and recommendations to inform a coordinated strategy and next steps. Attachments: Prevent Treat Enforce.pdf

26-102 Purchases approved administratively from February 1, 2026 through February 28, 2026.

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance Recommendation: Information only. Summary: Specific awards and the sources of funds for all contracts administratively awarded, renewed, or modified during the month of February. Included in the report are procurement contracts and public contracting activities with a current fiscal year impact and annual contracts. Attachments: Purchases approved administratively February 2026

26-111 Salem 2025 Annual Tree Report

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship; Safe and Healthy Community; Welcoming and Livable Community. Recommendation: Information only. Summary: The 2025 Annual Tree Report highlights efforts and accomplishments related to the care and protection of our community forest in the 2025 calendar year. Attachments: 2025 Annual Tree Report.pdf

26-116 Hearings Officer Decision - Conditional Use Permit to allow a short-term rental in an existing single-family dwelling located at 2494 Crestbrook Drive, NW - Approved.

Conditional Use Case No. CU26-01 - Joseph Jordan - 2494 Crestbrook Drive NW Ward(s): 8 Councilor(s): Varney Neighborhood(s): West Salem Recommendation: Information Only. Attachments: Revised Land Use Decision CU26-01

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