City Council - Regular Meeting

APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA

COUNCIL AND CITY MANAGER COMMENT

PROCLAMATIONS

PRESENTATIONS

January 26, 2026, Draft City Council Minutes

**Attachments:** 01-26-26 Draft Council Minutes.pdf

Amendments to the Stormwater, Water, and Wastewater System Development Charge Eligible Project Lists

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure **Recommendation:** Adopt Resolution No. 2026-4, amending the Stormwater, Water, and Wastewater System Development Charges Eligible Project Lists to establish eligibility of funding for infrastructure projects. **Summary:** System Development Charges (SDCs) fund the construction of parks, transportation, water, wastewater, and stormwater infrastructure needed to serve developable land. Oregon Revised Statutes 223.309 requires the City to maintain project lists ("309 Lists") identifying eligible SDC-funded projects. Resolution 2026-4 updates the Water, Sewer and Stormwater 309 Lists to reflect changing development patterns and provide funding eligibility for necessary public improvements. **Attachments:** Resolution 2026-4.docx Resolution 2026-4, Exhibit 1.docx

Request to create a mid-year project to perform a mechanical upgrade to the elevator at the Bush House

Ward(s): Ward 2 Councilor(s): Councilor Nishioka Neighborhood(s): SCAN Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure; Welcoming and Livable Community. **Recommendation:** Authorize the creation of a mid-year construction project to provide companion funding for a complete mechanical upgrade to the elevator at Bush House. **Summary:** The Bush House elevator has been out of public use due to its deteriorated condition. In November 2025, the elevator ceased functioning entirely, requiring a repair estimated at $25,300. The Salem Art Association (SAA), a primary user of the building and elevator, secured grant funding and private donations to cover a significant portion of the costs for a comprehensive mechanical upgrade. This mid-year project would enable the City to contribute the remaining funds needed to complete the upgrade. **Attachments:** Public Comment received February 3, 2026

Approve positions on specific bills for the 2026 Oregon Legislative Session

(This report is in-process and will be sent out as an addition to the agenda)

Motion from Councilor Mai Vang regarding renter protection

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Recommendation to create a social service pilot program

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe and Healthy Community. **Recommendation:** Authorize the creation of a social service pilot program and approve resolution no. 2026-5 transferring $200,000 within the General Fund to fund the pilot program. **Summary:** If approved by City Council, a one-time social service pilot program in the amount $200,000 would be created before June 30, 2026. Funds would be granted directly to area partners to provide needed services to the community. Eligible uses for the pilot program would include housing assistance, access to healthcare, reducing food insecurity, and legal aid. **Attachments:** Resolution No. 2026-5

City Council Policy on Acceptance of Donations

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. **Recommendation:** Adopt Resolution No. 2025-31, adopting a City Council Policy on acceptance of donations. **Summary:** A draft City Council Policy on acceptance of donations is presented for Council’s consideration in response to Council’s direction from the November 10, 2025 Council Meeting (Resolution No. 2025-31). **Attachments:** Resolution No. 2025-31 Council Policy acceptance of donations.docx Draft donation policy V3.docx

Final evaluation of the Design-Build alternative contracting method used for the Salem Public Works Operations Building

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure **Recommendation:** Information only. **Summary:** Oregon Revised Statute 279C.355 (ORS) requires contracting agencies to submit evaluations for public contracts that have been exempted from the competitive bidding process to the local contract review board, which is the City Council, after the projects are complete. The project is now complete, and the Post Project Evaluation Report is attached (Attachment 1). The Report concludes that the Salem Public Works Operations Building project successfully realized the intended benefits of the PDB method, including: - Enhanced cost control through early contractor involvement and iterative value engineering - Improved decision-making supported by accurate cost, schedule, and constructability information - Stronger teamwork and communication across all project partners - Reduced risk of disputes due to a unified contract structure and collaborative approach - Minimized change orders and associated administrative costs The project was delivered efficiently and resulted in a modern, functional facility that supports the operational needs of the City of Salem's staff and the community they serve. **Attachments:** Post Project Evaluation Report.docx

Purchases approved administratively from December 1, 2025 through December 31, 2025

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance **Recommendation:** Information only. **Summary:** Specific awards and the sources of funds for all contracts administratively awarded, renewed, or modified during the month of December. Included in the report are procurement contracts and public contracting activities with a current fiscal year impact and annual contracts. **Attachments:** Purchases approved administratively December 2025

City of Salem Fiscal Year 2026 Quarter 2 Financial Report

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. **Recommendation:** Information Only. **Summary:** The Fiscal Year (FY) Quarter 2 (Q2) Financial Report for the City of Salem reflects activity posted in the current fiscal year through December 31, 2025. **Attachments:** City of Salem FY 2026 Quarter 2 Financial Report

Update on City activities following Council’s adoption of the December 1, 2025 Emergency Declaration related to community impacts of federal immigration enforcement (Resolution No. 2025-33)

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community. **Recommendation:** Information only. **Summary:** On December 1, 2025, Salem City Council adopted an Emergency Declaration related to community impacts of federal immigration enforcement activities. The Emergency Declaration followed public testimony from community members who expressed concerns about U.S. Immigration and Customs Enforcement (ICE) officers engaging in conduct that infringes on the constitutional rights of members of the Salem community. The Emergency Declaration reaffirmed City policy and its commitment to Oregon sanctuary laws and our residents affected by federal immigration enforcement. This quarterly report to the Salem City Council is provided, as outlined in the December 1, 2025 Emergency Declaration <https: detail.aspx?id="7766423&amp;GUID=D55D5E9C-B866-4A80-9982-866B8F07A908" legislation="" salem.legistar.com=""> related to community impacts of federal immigration enforcement (Attachment 1). Since the December 1 Emergency Declaration, staff have conducted community listening sessions, developed and distributed pocket-sized Family Resource Guide, recorded Know Your Rights training, installed signage to delineate non-public spaces at City-owned facilities, prepared and released required staff training, and updated the City's lobbying platform. **Attachments:** COS E Declaration Resolution Immigration.pdf Family Resources Card print ready version

Update on Air Service Recruitment and Operations at the Salem-Willamette Valley Airport

Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): Southeast Mill Creek Neighborhood Association (SEMCA), Southeast Salem Neighborhood Association (SESNA) Result Area(s): Strong and Diverse Economy **Recommendation:** Information Only **Summary:** Air service recruitment for the Salem-Willamette Valley Airport remains active, supported by a community and local government-sponsored Minimum Revenue Guarantee (MRG) totaling $1.5 million. While recruitment efforts are ongoing, the airport's TSA federalization status has changed after exceeding 90 days without commercial service.

Revisions to the Salem Revised Code Sections 58.001, 58.003, 58.004, 58.190, 58.305, 58.455, and 58.457 related to the Fire Prevention Code

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community. **Recommendation:** Conduct the first reading of Ordinance No. 2-26 for the purpose of amending SRC Sections 58.001, 58.003, 58.004, 58.190, 58.305, 58.455, and 58.457 to enforce the most current Oregon Fire Code adopted by the State of Oregon with local modifications and advance to second reading. **Summary:** The Fire Prevention Code currently adopted is from the 2022 edition of the Oregon Fire Code. The State has adopted a new code, the 2025 Oregon Fire Code, based on the International Fire Code with Oregon amendments. Revisions to the City's Fire Prevention Code will align it with the code adopted by the State of Oregon, with local modifications. **Attachments:** Ordinance Bill No. 2-26 Exhibit A (CHAPTER 58) to Ordinance Bill No. 2-26

Vacation of right-of-way in the vicinity of Landaggard Drive NW, north of Orchard Heights Road NW

Ward(s): 8 Councilor(s): Varney Neighborhood(s): West Salem Neighborhood Association Result Area(s): Safe, Reliable, and Efficient Infrastructure **Recommendation:** Advance Ordinance Bill No. 3-26, which vacates right-of-way in the vicinity of Landaggard Drive NW, north of Orchard Heights Road NW, to second reading for enactment. **Summary:** City Council initiated the vacation of redundant right-of-way in the vicinity of Landaggard Drive NW, north of Orchard Heights Road NW, with adoption of Resolution 2025-32 on December 8, 2025. Vacating this area does not affect the underlying platted right-of-way for Landaggard Drive NW. Vacation of this right-of-way is a condition of a land-use approval for the Titan Hill development located north of Orchard Heights Road NW and west of Doaks Ferry Road NW. **Attachments:** Ordinance Bill No. 3-26 Resolution 2025-32 Northeast Section of Vacation Proposal

Second Reading of Ordinance Bill No. 1-26 to amend SRC Chapters 7 and 102 to repeal the Downtown Parking District Tax

Ward(s): Ward 1, 2 Councilor(s): Tigan, Nishioka Neighborhood(s): CANDO, SCAN Result Area(s): Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy. **Recommendation:** Pass Ordinance Bill No. 1-26 to amend SRC chapters 7 and 102 to repeal the Downtown Parking District Tax. **Summary:** On July 10, 2025, the City launched a paid on-street parking system within the Downtown Parking District. Revenue projections for downtown parking have shown promising results. The total revenue for the first six months reached $1,194,063.69. Revenues from paid on-street parking in the Downtown Parking District are sufficient to warrant repeal of the Downtown Parking Tax. **Attachments:** Downtown Parking District Ordinance Bill No. final.docx Downtown Parking District Ordinance BII Exhibit A final.docx Public Comments received by 11:00 a.m., January 26, 2026