City Council - Regular Meeting

I'm sorry. How you doing?

I'm sorry. Anyone's understand.

It'll I'll fumble through it a little bit today.

Got to do what you got to do. You know, make compensation for what what you got going on. when I do printing too because I have a print. I just like I said I like to be able to zoom in and

at least on planning commission really helpful. You'll be fine. Neighbor, he gets to made it to state robotics. My daughter's on the same team. In a couple weeks, they're going to state robotics.

Are we ready, Britney? Are we ready? Yes, I'm ready.

Okay, we're ready to start. It's 5:30. So, thank you for all coming to our Roy City Council meeting tonight. We want to recognize Councilman Spar, Councilman Saxon, Councilman Jackson, Councilman Wilson, and Councilman Hbert. Okay. So, Councilman Hbert is going to lead us in a moment of silence and the pledge of allegiance. Will you join me for a moment of silence? Okay. Will you join me for stand for the pledge of

allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. Okay. Okay. Tonight we have a couple of consent items. We have the January 20th, 2026 council meetings and the appointment of our alternate planning commissioner, um, David Young. So, any comments on

Well, I'm excited, David. Welcome. Welcome. We're really glad to have you on board. And then I just had a small change that I've already submitted to Britney. Okay. So David, yeah, I've known David for years and he loves Roy City and I'm very excited for you to also be on the planning commission. So you're going to make wise choices for our city, right? So okay, if there no other questions or comments, do I have a motion to approve the items? So moved. And I have a second. Second. And all those in favor say I.

I. And now we're ready for our public comment period. And this we'll be having two public comment periods tonight. So if you want to make a comment on our both of our public hearings and then I ask that you wait until we address those. If not, um if anybody else wants to come up and make a comment, anything they are concerned about or just want to tell us anything to do with Roy City, they can come up to the podium and then just tell us your name. First, I want to congratulate Oh, I'm Dave Young. Thank you.

I want to congratulate every one of you for being um winning the election and and or appointed on being sworn in. My condolences because the citizens of Roy at some time will swear at you. Uh anyway, um when the mayor uh suggested that uh I was going to be on the planning commission, it was like, "Oh, what a surprise." And then terror set in. So, I'm try and do the best I can. And I'm going to use uh the gas formula, which I all uh ask you guys to do, too. When something comes up in the city, go and see gas. Look at it personally. Don't just look at it on a piece of paper. Go look at it before you make a decision on it. Uh and when you uh make comments, uh please uh note that it's I don't think or I think it should be the citizens of Roy think. This is how it should be. So those are just my comments and time's almost up. So thank you.

Thank you. Any other comments anybody wants to come up and say? Oh, okay. We'll go out of our public comment period. And now we have um action items and Amber is going to be addressing those. Okay, it's going to take a second for that to come up, but I have a presentation that will come up on there. Um, thank you, mayor. Anytime we transfer money from a utility fund to another fund, state code requires us to hold an enterprise fund transfer hearing. The purpose of this hearing is to present accounting data of how the money in the enterprise funds is being used to cover administrative overhead costs in the general fund attributable to the operations of the enterprise funds and receive public input on the proposed transfers. We held a similar hearing last June in conjunction with the budget. The purpose of the second hearing is due to the change in the budgeted land cell amount that is being transferred to the general fund. Technical difficulties. One moment. Sorry again. Oh, there we go. Okay.

Okay. State code requires the following hearing requirements and this information is also included in the council packet if anyone would like to review that and it's on our website. Uh we have completed the noticing requirements and if this notice resolution passes tonight, we will post the accounting data on the city's website as well as post the notice on social media media and notify all utility customers on their utility bill. Uh the following chart shows accounting data for the water and sewer utility fund. Each of the transfers out of the fund are shown here with a dollar amount and the percentage of the total fund expenses that the transfer represents. The only change in these numbers from the previous resolution adopted last June is the transfer to the general fund has been increased from 1,567,393 or 11.59% to $1,629,111 or 12.04%. This difference of $61,718 is for the increase we actually received in the land sale compared to what we had originally budgeted. Uh this chart here shows accounting data for the storm water utility fund. Each of the transfers out of the fund are shown again with a dollar amount and the percentage of the total fund expenses that the transfer represents. These are the same amounts that were adopted last June, but we're presenting them again just for consistency. And then our last utility fund is the solid waste utility fund. So, same thing. Each of the transfers out of the fund are shown with a dollar amount and the percentage of total fund expenses that the transfer represents. And these are the same amounts that were adopted last June. Uh these transfers are used by the city's general fund, information technology fund, and risk management fund. They provide administrative, clerical, maintenance, and other support to the city's enterprise utility funds. These personnel include the city manager, city recorder, city attorney, legal and risk management staff, public

works director and staff, management services director and accounting, payroll, human resources, and utility billing staff, IT professionals, and equipment operators. These positions are split between the general fund and the utility enterprise funds. The money transferred from the utility enterprise funds are proportional to the amount of time these positions spend working on the utility enterprise funds. Uh, we recommend that the city council receive public input on these enterprise fund transfers and consider approval of proposed resolution 26-3 to transfer monies from the water and sewer, storm water, and solid waste utility enterprise funds. Okay, now we'll go into a public hearing. Um, do I have a motion for that?

I motion to move to public hearing and I have a second. So, I'll second. Okay. So, anybody want to come up and anybody All those in favor? We have to Oh, we have a roll call vote on this. Okay. Council member Spar I. Council member Wilson I. Council member Saxton I. Council member Hbert I. And council member Jackson I. I almost said I.

Okay. Now, do we have any public comments on this? And so, so we'll go out of a public comment period. A motion to go out of public hearing and I have a second. I'll second it. All in favor say I. I. Okay. Now, Amber, you have another one to propose to us. Oh, yeah. You guys discuss it. Yeah. If anyone has any questions, I'm happy to answer those.

Okay. Any council member have any questions on I didn't. Sounds like a clear way, a better way to kind of sort out our funds. So, I appreciate you going through that effort. And the pie charts I think were very helpful. I like the way you have the percentage. Thank you. Yes, I do appreciate the visuals. So, thank you. Yeah, Amber, you do a great job and you're really smart. I'm glad you know what you're doing. You make it very clear as mud.

It was uh it was specified in in the presentation or in the write up that uh there was some overlap of um I guess jobs or roles in the city. And so this is kind of taking care of that which is is taking care of some money and saving some there. So yeah. Okay. So now do we close this? We need a motion for that. Okay. Now we need a motion to close that public this public comment period.

I move that we uh consider resolution 26-3 resolution of the Roy City Council approving enterprise fund transfers. Do I have a second? Oh, it's my Oh, but I I moved I move to consider. Right. Move to approve. Move to approve. I move to approve. Now you'll need a second. Now, anybody have a second this one? Okay. So, now now another roll call vote. Council member Saxton. I. Council member Halbert. I council member Spar I council member Wilson

I and council member Jackson I Okay, now Amber, you're up.

Okay, our next public hearing is for amendments to the current year u fiscal year 2026 budget. Uh tonight's budget opening is for a few items that were included in last year's budget but were not completed by June 30th and therefore need to be rebudgeted in this budget. Uh the feasibility and impact studies are still currently being worked on and need to be rebudgeted for $45,000. Uh we will also receive an additional $61,718 from the water and sewer utility fund as mentioned in the last public hearing. And the remaining adjustments are to remove the tax increase that was denied by the tax commission. Uh, in the capital projects fund, we have two public works vehicles that were budgeted for but not received by June 30th, as well as the leisure pool cover at the aquatic center and playground structure and park improvements at Fox Glenn Park that were budgeted last year but still need to be completed this year. Uh, in the water and sewer utility fund, we have the final budget adjustments for the land sale and increase the transfer to the general fund of 61,718 as approved in the previous hearing. Uh the proposed resolution will decrease the previously approved general fund budget by $928,978, increase capital projects fund by $286,000, and increase the water and sewer utility fund by $630,718. Uh we recommend you receive public input and then consider approval of resolution 26-4.

Okay. Okay. Do I have a motion to enter a public hearing? So moved. Do I have a second? Second. Okay. Roll call vote. Britney. Council member Wilson. I. Council member Jackson. I. Council member Hbert. I. Council member Saxton. I. Council member Spark. I. Okay. So, anybody have anything to add to this? And so, um, now we close the public hearing by motion. I move that we go out of public hearing. Second. Second. Okay. And so, now, um,

all in favor? I. Any opposed? Okay. Yeah. Any oppose? Nope. Okay. And so now we need a motion for this resolution. Anybody have anything to discuss about this? Okay. So, we need a motion for resolution 26.3. Motion to approve resolution 26-4. Yeah. 26-4. Right. Okay. So, do I I'll second it. Okay. Now, a roll call vote. Britney. Council member Spar. I.

Council member Jackson. I. Council member Wilson I. Council member Saxton I. Council member Holder. I. Okay. Now we close. We close. And um this is a roll call vote to close. No, we just Okay.

Oh, okay. Okay. So, discussion items. the ULCT youth essay contest participation and that is you Janelle. Yeah. Okay. So, um because Councilwoman Jackson and I have been on the legislative committee, I see a lot of um of the stuff from the Utah League of Cities and Towns. So, I was looking through their website and I saw that they have a essay contest that any youth in our city because we're part of the league can participate in. And well, it's for certain grades. It's I think it's for fourth and seventh grade. And so, I just wanted permission, I guess, from the rest of the council to um move ahead with that. And it shouldn't take it's already I mean, you can you do it online on their website. It's nothing that we have to, you know, put onto our website or anything. It's um we would just advertise it and if some of our people win, then they get a prize and then so does the school that they are from. So, it's a motivation for teachers to get their students writing the essays as well. So, and we get to be featured at the convention or the conference, the training conference that they're doing that they would do a little video and feature a student, the student that won. And so, it would be kind of I thought it would be neat if someone from Roy won.

We don't know if they will, but if they did, it would be neat to be able to see them um featured there. So, so any comments about this? So, how do the schools hear about this? um we would have to send that out to them, but I know most of the schools with those grades, so it wouldn't be difficult for me to just pass that information along. So, and then they would just directly submit it online to the Yeah. Or they can mail it in if they don't have a computer. There's an option to mail it in as well. So, our role basically is just you letting them know and

Yeah. and just supporting it. like I would probably send you guys all the um link and stuff so you could also share it with people if you want. So yeah, that's about it. Great opportunity. Yes. Well, it sounds like a a great idea, especially when kids can win money. They're all going to be prompted to want to do that. So, and now we have discussion on development of a traffic calming device circle. And Janelle, you're leading this also.

Okay. So basically the idea is I just wanted I guess the go-ahhead to um take what has been talked about already on this subject. It was in a meeting before the end of the year and um Mayor Dan Doy at the time had done some work on it as well. And so I just wanted, I guess, permission to move forward with what he kind of already started. And I would talk to department heads and different people to kind of set up a system for when residents come in and have an issue like a traffic issue in their neighborhood. I know it's sometimes frustrating because it feels like they don't know how to make something happen there. And so this would set up a process so that um they would know exactly what process to follow. And of course this would have to be brought back to the council to be um voted on eventually. But um I just wanted to see if you guys were interested in doing that so that we can move forward and have something like that in our city. So

who would Well, maybe I can just jump in. Um, so Brandon, I guess you're probably going to be in the middle of all of this sort of thing. I was just wondering maybe you can come up to the microphone and just tell me what you see offhand. I don't know if you've had a chance to consider it, but probably over time you have, what you can see pros and cons to to having a, you know, a policy and how that impacts your department.

Yeah. No, I was involved with Mayor Dando. In fact, he sent it out to me and I kind of critiqued a few things on it, adjusted some items on it. But I think it's a great process to have some type of way that the residents can reach out and then they kind of have like she says a step program of how they're going to do it versus come present it to council and then you guys just kind of decide. So I think it kind of lays out like you know like what kind of traffic flows we need in them areas to to warrant these type of devices. So I think it if nothing else it will educate the residents as well as you know like maybe they want a traffic device but they get this uh program and they say hey you got to have this amount of cars daily to even you know warrant this type of device. So I think I think it's good to have this in our city. So I'm for it. So

what do you see as maybe a disadvantage? Where would a possible unintended consequence or or glitch be? Um, and I mean, and I I think you guys could override that. I mean, obviously every road is not going to probably maybe not meet the specifications, but you know, we could send an officer down there. That would be probably the only downfall is there there may be an issue in a certain area that doesn't meet the qualifications that this would need to succeed. But, I mean, that that's about the only thing I could see. But, I think you guys could handle that case by case. But I think this would kind of weed out like lots of lots of them. So well and my thought was that you can always put something into that that if it doesn't meet those criteria and it seems to be

Yeah. I mean there's lots of options we can do with that for sure. I mean you guys still hold the final decision for sure. Yeah. That was going to be my question is does such a policy allow for flexibility in a case by case situation where something doesn't meet but yeah I think you could just write it into it. Okay. into the policy that you know I don't I don't know maybe that's not a good thing to do. I don't So you could consider something like this being like a springboard or starting point at least you can kind of get some context and then work through the process after that. Is that does that like sound right? I mean to to me I always understood like are we is this a an ordinance proposal?

A policy proposal. So I kind of okay that that makes more sense. I was thinking ordinance is more strict, more like but this is more of a policy and just kind of a a process outlining the process. Procedurally how it would work is if staff needs direction from three city council to spend the time and effort to put it back. We would bring it back to you for edits and comments and feedback before it was approved. But yes, it could be drafted very easily to have kind of, hey, here's the criteria of what would be a traffic calming device. And then essentially there could be either like an emergency provision or an appeal provision that would allow like Brandon's talking about one of those things that it doesn't meet it but it might practically be worth it. So we could draft the policy that way.

And could it be drafted to the reverse too where something may meet the criteria but it doesn't really still warrant it? You know what I mean? Yeah, that's more difficult. Is that okay? I'm I'm not I'm not thinking of any specific situation. should that come up, you know, is that flexible enough? Yeah. And we can work on drafting that. But I mean, kind of the general policy ordinance law, like if it meets it, then you get the right. Yeah.

Yeah. And just so people know too, the one that it when I looked at it all, it looked like it was based on one from Mil Creek. Not exactly, but um that was kind of what he was basing the system, I guess, on. And um it something I liked about it and we could obviously go through the whole thing and it'll be a whole process, but um was that it was kind of educational as well. So when a citizen came and got it, they get like this little packet they can fill out and it kind of explains some of the stuff if that makes sense. So, I kind of like that idea as well because then it explains what they're dealing with, I guess, and and what the different calming devices do and different things like that. Sure.

So, are you thinking this is something you'd put on our website or like if somebody comes in to our public hearing and wants a calming circle, do we say go look at this, you know packet and or is it going to be on a website or do we just give them a packet or

Yeah, I mean you guys could say so I kind of think of this just like we did the red curb policy. Um we had a lot of questions from residents saying, "Hey, can we get red curb?" Um, and there wasn't a policy. Now, if they ask that question, we hand them the policy and this is the procedure. They follow that procedure and it's pretty easy. We had one, I think last year, you know, the next week it was painted. Um, but it kind of sets everything out there so they understand the expectations, too.

Yeah. And I just want to say from personal experience with the red curbing one that I know that Sandridge, I was the PTA president at the time and there were always bus problems every day because of a certain corner was difficult for them to turn and people would park on that side and and so since they're the property owners, you know, we didn't know what to do. We kept people kept asking different people and blah blah blah. Nobody knew what to do. And um finally Sophie Paul happened to be in the room at the time we were talking about it and she was like oh there's a thing you can do for that and I was like oh great. So it made it so much easier and less frustrating as a citizen and as you know the school as the property owner to be able to do that without having to go through an entire huge process um because it was just written out how you could do it. So, I think that it would also help residents not be as frustrated when something like that happens because as we've seen in the past, sometimes it can take months for the council to go through and decide and different things like that where if we have a process, it could go a lot smoother. So,

well, and obviously you would have in there, you know, the Brandon would be involved and the police would be involved and Yeah, we can put whatever process we want. Yeah. Right. So, and so who writes that? Brandon's in the middle of it or I guess you are or Matt or I can add my things. Yeah. No, I'd say let's get a draft. Yeah, I think it sounds like a great idea because the more you can, you know, the citizens can, you know, be aware of instead of having to come and ask us and then if it's on our website too

and if they are frustrated and want to call me circle, they could, you know, put that in there and then it would all come up and and they might look at it and go, "Yeah, I probably don't think I qualify." But at least they can look at it. I think it's it was a great idea, Janelle. Well, and I like it too because they know their neighborhood better than we do, you know? So, it's um they'll be able to look at the process and the educational parts and be able to see like what maybe really does apply to their neighborhood. So, I think it would streamline the process as well. So, instead of having to them wait for us to have our meetings, they can get started on the process whenever they feel the need to. So, I'm definitely on board with that. And if it's a policy,

Yeah. Because then if it's a policy, it never really comes to us unless there's an exception, right? So then it would be just moving through. Yeah, we could definitely make it that way. Y

yeah. Okay. Now we're going to go um to Council Member Saxon going to talk on a about a cola. here. Um, first of all, uh, it it should it should be cola fy 26 and instead of 27. Um, my my thought is that after talking with Matt on different occasions that we should restore this year's COLA 2.5 to the city employees across the board. Um, the reason I think that we need to address it now is because Matt is already working on the budget for FY27 and we could put this this cola in place by prorating what we would need out of federal or not federal reserve funds come to

about 140,000 for the rest of this fiscal year. Right Matt? um a 2.5 is 450 for a full year. So if you were to calculate that out, yeah, it's about a

Okay. So we could we as a council could restore that. The the downside would be we would be obligated in 27 for the 450 which would amount to well it could amount to as much as an 18% property tax rate increase if sales tax revenues did not rise. We know that sales tax revenues have risen in the last quarter by nearly 3%. So, the reason I feel like it's important we bring it up is because there's probably 15 to 20 employees current with the city that have the will have no opportunity for a merit increase because they've already maxed out. So there would be no merit, there'd be nothing for 20 of our staffers that are obligated and have shown their loyalty to this city. And that doesn't make any sense to me. But there are, you know, those strings that will come with if we do this. But it Um well, it will address

each department and it will help with our turnover rate. So anyway, I I wanted it as a discussion item because I know that I voted against the 28%, but it doesn't mean that I didn't propose a 4.5% increase with reserve dollars being used. That's why it fell, I guess, at my feet. Anyway, I'd love to hear your guys's opinion. Um, that's where I'm at.

Okay, council. Any comments? Well, I I do thank you for bringing it up because I do think it's something that we have to talk about and discuss, especially in concern to the upcoming budget. And so, I think that um yeah, I think we do need to talk about it. And I I think that is a good point that you brought up that the merit is maxed out for some of the employees. So, they if they don't get cola, they get nothing. Um, so I do like those points. Um, like you said, the con is the 18% auto basically automatic next year depending on like you said sales tax. So I guess you said that would be up to 18% is what you said.

It could be paid down. Yeah. where that just to kind of clarify where that number would be coming from is last year when we were doing the tax increase a 1% is about $50,000. So a 9% is $450,000 which is about a 2.5% cola. Mhm. Now if we do a 2 2.5% cola now that that cola amount that $450,000 is going to be obligated to the employees next year. The 18% is what about next year? What are we going to do for next year's budget? Are we going to do a 2.5? Are we going to do a little lower? A little higher.

So when you compound those years, it compounds that rate year after year. And so that's that 18%. So a 2.5% cola does not equate to a 18% tax increase. It equates to about a 9%. Giving that nothing else changes. Right. If that makes sense. And so when will we get that money? Is rainy day fund. You're saying three months, right, Brian? Yeah.

And then because usually when we vote, we vote in August if we're going to do a tax increase. And so normally we don't do back payments anymore. And so that means August would be August forward. So then rainy day fund, the way I think I'm hearing it would be April, May, June, July, August through the end of August. So we'd have five months of rainy day fund because then the tax increase would go forward from there. Is that correct? Kind of. Um you can technically after the tax increase that goes for all of next fiscal year.

So you can I mean if you if you say that you have to you can't make that decision until August. That's factual. Um but let's say you did a cola next year. That's for all of next year. So then it would cover July if we want to because we haven't been right. We've been taking it August forward. Yeah. So like typically speaking we wouldn't implement that cola until that tax increase went through or whatever financial mechanism to pay for that tax inc or for that cola. That's when we implement and then move forward.

And then what if we don't get the tax increase, right? Or what if we don't vote for it? Now, we have a lot of money, $450,000 we've committed ourselves to in addition to the $112,000 because if because then that that cola would go from now throughout that year. So, we would now be possibly taking uh five 575 out of rainy day fund if something if there should be a glitch because there was definitely was a glitch last year. So, I'm a little more cautious. You know, I don't know that I'm quite as confident with that. But,

I understand. I just I I I find it frustrating that we have this incredible savings account for a catastrophe. But the very people that would be responding for the city to the catastrophe are the ones that we're forgetting about. And that doesn't make any sense to me. And I, you know, I'm on a fixed income as an individual, but I would hate to be in a position if I was working somewhere and got no increase for the year. Plus, it only puts us further in a rears when comparing the wage study. So why would we allow that gap to get any larger? That don't make sense.

Absolutely. I I guess I would beg to differ that we forget that we're forgetting about them because all of those points are very valid, Brian. And so I think that's part of the whole discussion and

it's kind of a it's kind of a big topic to discuss in 10 minutes or 20 minutes here. But you know I appreciate that input because I really did appreciate your point as Janelle mentioned that there are staff that have maxed out and that's their only option. I think that's that's very insightful and and uh but still doesn't take you know away the the challenge of thinking it through. I think that the biggest um hang-up for me on using reserve funds for a COLA um and just increasing of wages is the is the fact that it once it's spent, it's spent. It doesn't come back in. But I'm not opposed to the idea um and I'm not sold on it because I know there there are, you know, concerns with it. But the idea of providing rather than a cola increase in wages a you you would term it something different but like a bonus because that is a one-time thing. If for any reason we did not get the the the increases that we were hoping for to pay colas out in the future that bonus just can be not continued in the future. Now, there are some concerns. Suppose, and these have been brought to me, you know, my attention before. Suppose someone got the bonus and left, right? Okay. So, that that's a thing. Um, Weber County Sheriff's Department actually was just able to um use some some funds in a similar way to pay their sworn deputies um a wage kind of kind of a wage gap like kind of kind of like a bonus while their wage study was being completed. and they paid it in increments so that it was paid what 2,000ish at a time um you know or bits at a time so that over the course of the next few months while their wage study was being completed they were we're were getting paid and then by the time that was completed they were caught up. So that is is a kind of

I guess a suggestion we could consider that but I again I'm I'm not like sold on this idea until we talk I feel like to the department heads. So what I propose is if we do want to want to consider something like this that we consider in a work session where we can have the department heads come to us and let us know how they're how their departments are doing because what's the time we have to we have to do our our tax consideration quite soon after what it's March now June

so June it would be like only three months before we would start talking about colas in the future so what I would want to do is get a feel for how the department heads and how their departments are feeling about that idea to see if that would make a difference. So, we don't know if they would or wouldn't appreciate that. We don't know if that would or would not help turnover because like I don't work in their department. So, what I would want to know is the department heads if they could tell us if that would make a difference for their turnover, if it would help with retention or if it wouldn't. And that's what I would want to know before we move forward. But I do want to I do want to speak to your point about about um showing appreciation and showing like we are trying to keep up and we're trying to catch up. And so that's what I would want to get a feel for with the departments and and and and hearing how they would view such a thing before I would go forward with it. I I just want to make I just want to make certain that we start addressing this and that's why it's a discussion item. We're not voting.

Sure. But that being said, as much as it's great to have the reserve funds, the monies that would carry us through to the rest or through the rest of this fiscal year are monies that are currently uncommitted. unobligated. So now is our chance as a council to either okay, we can live with that and maybe we can get this thing paid down so it doesn't have to be an 18%, you know, obligatory expense. But I just want to remind the council that 18% is still 10% less than what you had proposed as a tax increase. So all I'm asking is that it be considered.

Go ahead.

Yeah, I think it's a great thing that you brought up, Brian, because I I agree. I think our employees, we have some great employees and and I feel that any type of a cola, they would be so appreciative and bring up the morale of some of the departments and and with the 28% that was going to be $9 for my house. And I know people have nicer houses than me, but an 18% would probably be maybe $5 or $4 a month for most homeowners. and to consider what it would do for the morale and for our employees. I mean, I think it's a good discussion that we all we need to talk about. And

and I don't think that the hangup is, oh no, now we're going to have to do 18%. I think the hangup is that what if that didn't happen. The I mean, that's not even the discussion right now is how much would it be or whatever. The problem is what if it's zero? Because we've seen that happen now. It it almost makes us pause and go, okay, we need to make sure that whatever we're committing to can be done going forward. And so that's why I hesitate to say, well, this money coming from reserves, it can't be promised forever. Eventually, it runs out. So, it's when you have revenue coming in, that's how you pay for ongoing expenses. But that's why I'm proposing that we consider this in a work session with department heads. would they it's possible that that their employees um can see you know the talk about the colas in the future and we're trying to get caught up and we're committed to getting caught up and they might see that also as boosting morale. We don't know if if a bonus will correct turnover. We just simply don't know that because we don't work for them. their department heads will. And so I propose that we continue discussing this with their support and with their expertise because they're going to know their department. And I want to get to the bottom of this with you, Brian. I want to get to the bottom of it. I just think that we five people, we don't have the whole story. We don't have the whole picture until we talk to more to more experts. So that that's where I would say we go next.

So I agree with doing a work session. And I don't know if that's what you kind of had in mind when you I I don't I you know what I my hope my hope in putting this on the agenda is that we would really put ourselves as a council in high gear and get this addressed before we have a station go dark or we have a few more good people exit our doors. Yeah.

Then let's do it. I mean, how what do we do? When do we how do we schedule this so Matt can help? If we want to have a work session, we just pick a date and pick a date and we have to have 24 hours in advance. Okay. Like today or right like we have to have 24 hours notice. I mean I mean can we can we set a date today? You know, we propose one today. That's what I mean. Yeah. I mean, I'm whenever we want to. I'm Let's go. So, we could do it at any time or we could do it before. We've done in the past we've done before uh council meetings. You can do it before or after. You can set the time whenever. Yeah. Because we've had as long as we have time to notice. Yep. 4:00 and then had council.

Yeah. And plenty of city councils do that actually. They just have a regular one before city council meeting. Well, I think that's what we should get together and set one of those up and um text all the council members and see what if you want us to look for dates, we can do that and uh yes, get something set up. That'd be helpful. And this just is great because this goes right into you talking about work sessions. Um yeah, Councilman Jackson. So, so are we uh can we can we say by the end of the week we need to have a date? Is that a fair is that a good goal? I mean, how does how's the most efficient way to do it?

Um, usually speaking in the past when you do it on a council meeting night, so like in two weeks, everybody's already free. Sure. Right. Okay. That's typically the easiest date. Um, emergencies, you know, if everybody's free, we can do it certainly. But that's But we have to check with every head of a department, too, to make sure. I mean, if could we do March 17th? Yeah, if you want us to Why don't we check our calendars and then we could wear green? I like that, Brian. That's an excellent idea. We're talking about green. So, that's fair. But we can tentatively set it for the 17th and if the department head can't come, we can have a deputy or somebody somebody there in their place.

Is like half an hour in advance of the meeting good or is like an hour better? An hour. So, we say should we tenatively say 4:30 on the 17th and then if there any glaring opposition we can adjust then. But I would think 4:00. That's fine. Yeah, probably to get a little really once you get talking time just flies. So we won't have a lot of comments before that. Yeah. Yeah. Fine with me. Okay. Four o'clock March 17th. Thanks. Thanks. So Janelle, then do you have anything else to make talk about? I mean, not Janelle, Alexis, something like that. Council

member Jackson. It's so hard for me to call you Council Member Jackson. It's okay. Um, let me I gotta get my deal pulled up again. Are you talking about mine? Yes, you were next. Okay. Yeah. I mean, this is just really

saving the Okay. Save the work session. Um, this is just really a brief thing, but just to kind of um be transparent with the public and and and just kind of look at what's coming up. and that's that I I'd like to have a work session um to well start with a work session and that's to kind of flesh out all the options that we have for our fire department. So, we've we've heard a presentation on one option, but there are other options out there. And I think it's it would be fair for us to look into all the options and try to figure out what's going to be the most prudent for our city.

And so, I'd like to kind of start with that. When we have all the information on the different options that we see, I'd like to present them to the public in in like an openhouse kind of format or like a a a town hall kind of format. Um, the way I envision this is is a place where it can be a little round table, maybe kind of openhouse style where people can talk freely and we can kind of go through answer some questions and things, but I don't know what the possible formats for meetings are. So, I think I I considered like a town hall and and I was told that it would still kind of be, you know, you have to take your turn at the podium, that kind of thing. But I could be mistaken. What's what's I guess what's a good efficient way to do that where we can get information out but we can also accept free comment.

Sure. So if you do a work session you actually can't do public comment but if you schedule right what would be an open house or a town hall whatever you want to call it. Um, a good example, I don't remember, but UD do one of those. We've done some for the general plan where there's essentially either a round table or a couple different kind of stations with with exhibits that people can walk around and talk and then that's certainly fine to set up. Um, you kind of when you set up an open house like that, you actually uh don't have some of the recording uh and minute requirements because it's more open where everyone can communicate freely. Okay. And and we can have a quorum there. Yes,

that's fine. Okay. Okay. And I do, just to be clear, I want to do both. I'm not proposing one or the other. I do want to do a work session that's going to help us really get the the information all collected and get a little presentation so we can present it to the public and then I'd like them to get some feedback because there's there's some decisions coming up and and I don't want to be without public input on that. So, open house is good just because it usually lasts several quite a chunk of time. So, it gives the public more chance

more chances to come in when they're free. They don't have to come by a meeting standard like a a specific time. They can come in, look at the documents, look at what's there, discuss it amongst themselves or amongst us that are still there. And then we can have comment sheets where people can have just like some of the other ones that they've had where they can write on whatever maps or different things. Yeah, that'd be great. And I'd love to have the public comment on that. Not like a virtual option, but can people like still obviously people can always send us emails, but you know, maybe like a a uh a topic kind of email where they're sending about the topic too if people can't make it want to. So maybe beforehand or something like that. You can do it beforehand and you can have a list of all the comments made from email at the open house. Sure.

And I guess to that point, so for that reason, I would like to have the information that we are presenting or that we have presented at the work session or whatnot to be available before this so that people can digest it before they are able to, you know, send in comments so that they we're on the same page. Right. Well, this might be a little ambitious, but my idea was um that you could have because when when you go to open house, usually the ones I've been to, at least they have, you know, the pictures and different things. I was thinking maybe we make a slideshow of the option so that that could be posted online for people to look at and comment on, send us comments and that could also be going on a screen the entire time to give the very basics of the idea or what or the different choices or whatever. Yeah.

And then you could also have the but the physical ones there that people like I like the idea when people can write on them and different things and that's cool. So you're basically talking about the fire department. Yeah. For the for the work session work session on the 17th we're just talking about the cola. Right. Right. And so Okay. And then because I think whatever happens with the fire department affects everything.

Right. And so, um, but like Alexa said, there's not just one choice. There's, you know, maybe several choices. And so, we just need to work that out in a work session and then be able to present those choices to the public so that they can um kind give us feedback. Sure. We can make an informed decision that way. And we would obviously have those people in charge like Yes. like the Weber Fire District. and what other options that that they would come and present there. Yeah. Not us telling them what to do. So,

yeah, it's going to be a complicated subject. It's not going to be an applesto apples comparison. It's I mean, it's going to take a lot of uh financial work to try to get this digestible just for our level, let alone be able to explain it to the public in a way that they're not that they can understand as well without having to go through classes and talk to a bunch of boring people like us. Well, and that's why I like the idea of like visuals and things because I I know like for myself, I like to it really helps me to see something visually. I'm the same way. Yeah. Does a town hall need to be recorded? It would be recorded, right? A town hall. So if you do it as an openhouse style doesn't

but a town hall and a more formal one of the benefits I see about hearing other people's questions it sometimes um might prompt other questions from some people. So sometimes when they get caught up in a little tiny conversation with one person then they don't get to hear a bigger broader um thought pool. So I don't know if there's a way to mix some of that or because I do like the individual discussion as well. So I don't know if if you know if we have two if we have you know maybe we just have two styles because you know instead of answering the same question for you know wouldn't that be cool if we had 100 people come that'd be cool or you know maybe we or maybe we do I I don't know maybe we could mix it just because there are some I think you know pros and cons to the different styles but uh

well and then hopefully each department that's coming presenting can have two or three people there instead of just one person and they're all lined up to talk to and so that that would help. So if I were to choose an order, I'd do obviously work session first

and then a town hall type of thing and then if we feel like after that we need additional whatever then we would move to more I mean sorry I meant open house. Yeah. And then move to town hall um format maybe. Yeah, that's what I my thoughts are on it. Exactly, too. Because there's some people in the public that are not going to like they don't like talking to a microphone and it kind of stifles ideas and thoughts. So, I agree with it going with an open format where people can discuss things amongst themselves, even other citizens when they're there doing it. And then we can have the town hall after make it more official so other people can hear well then I think

what everybody else is saying too. We we don't need to limit it. Definitely. Well, and I think it helps the citizens like once they see that in the open house style, then they might have more questions pop up as it go, you know, because I know that when I see information, sometimes it takes me a couple days or a week or something and to mull it over in my brain and then I have more questions. So, I think that that could be a great benefit to citizens as well to do it in order. the the hardest thing will just be getting the word out that we're going to have these things because um it's always difficult.

It's just the hardest thing is people it's going to be over with. So I didn't have a clue. I didn't have a chance to. So we're going to have to figure out a way. I mean obviously um we'll put it on our Facebook page, but a lot of people don't look at Facebook and then we'll have to figure out other ways to There was the water bill thing, but now I think everybody's doing digital now. So, I don't think they're getting paper water bills anymore. You can opt in to do it because we get the paper one. So, because I like to see my little newsletter, I get the paper one, too. So, some people still do. Well, with this new newsletter format, how fast are we able to get something into that and out? That's very, very slower still. Yeah.

And that's another account. just in the communications and that's how big of a deal if we printed out flyers and like just put some at the complex some at the senior center or just at strategic places in Roy maybe or we could I know we could put one at the burger bar they'll let me put anything you know up the advertise or just you know maybe to get the word out that way that wouldn't be a very expensive way to print up some 50 definitely do that I would probably not as effective as other means Yeah, I mean that along with you know other with everything else. Yeah, I think

trying everything would probably be the best. If we have 12,000 um residences, you know, even if it was, you know, nothing, that's $12,000. I mean, you know, for mailers. So maybe we pound the pavement a little bit, you know, maybe we try to do some of that. I don't know. I mean, we can definitely do that, but it takes project definitely takes a lot of time. I've done Yeah. it every year for our neighborhood yards and for the campaign and everything. I mean, it takes a significant amount of time. Absolutely. It does.

Well, my intention tonight was just kind of bring it to the public and and communicate my intention to make this a public process and not just a public meeting when we like lay down and decide because we will have been doing a lot of work. Um, we all will be have been doing a lot of work to get this information and I just want to communicate my intent to bring that to the public. So, that was the purpose of this discussion. There's still information we don't have yet. We're not ready quite yet for the work session. And so, I, you know, we don't have to schedule it right this second like we wanted to the other one. Um, but there's still more information we're gathering. And so, I just kind of wanted to outline, I guess, my my plan to try to incorporate the the public on this process and make sure that it's all transparent as possible.

Yeah. Right. I agree. And I think that's really wise. So, okay. So, now we have manager and council report. Matt. Yeah. So, if you have a piece of paper and pencil, I have a lot of dates for you. Okay.

Um, first off, on March 10th at 400 PM, it will be the Boys and Girls Club grand reopening next door at the Hope Center. So, you're all invited and I wanted to make sure you knew that. Um, also the Arts Council poetry contest is going to be the due date is Thursday, March 5th, and they would like to see you guys there on March 14th at the Southwest Library at 100 p.m. Um, the Roy Recreation Department is hosting the Gold Dig event at the complex on March 14th at 10:00 a.m. to 11:30 a.m. Um, and then also, we've talked a little bit about this in the past, but the ULCT conference in April, if we can get um, confirmations from council members if they would like to attend by March 18th, after the 18th, fees do increase by them. And then also for the police awards banquet, please RSVP to that by March 31st.

Okay. Council, do you have any anything you want to discuss? I did want to add to that list the um because it just came out today on social media that the the Roy Brook put out the spring kickoff which is the Easter egg hunt I believe and the vendor booths and a touch a truck and music and so and that'll be coming up too for people in April. So, just so people do know, we will have that in April because people are already asking because they're excited. So, what date is that for Travis? Do you know the Easter egg hunt? Checking right now. Okay. It's always the Saturday before Easter. Yeah, it's the 4th.

From 9 to noon. Okay. April 4th. Sorry, I looked at your flyer already. So anyway, so I thought I know my kids always like it and there's only they only have a few years left so it makes me a little sad. Yeah. Right. Yeah. And that is a great way you guys organize that by age and no parents allowed to go out there and help them and so it's a great event and it's great that man waste management donates all that candy. That's great savings for the city. So, um, anybody else have anything they want to bring up? Can I also do a shout out?

Sure.

Okay. I just want to give a shout out to Roy Wreck because I have I feel like their flyers online and things, their design has been extra good lately. And so, I just really appreciate that. And a lot of the new programs they've been doing. I've heard comments about the rookie program for the younger kids that they get to try all the different sports and um I wish my kids could go back in time and do that because a lot of kids don't know what they like, you know, until they try it. And so I think that's great. I think it also helps in the future for kids to choose sports that they want to do in junior high or high school or things because a lot of kids are scared to do that if they haven't. It's it's scary to try things when you're a teenager that you haven't tried and you might fail at. So, um and even for younger kids, too, that So, I think there's been a lot of new programs that I think are really great and I know there's lots of people excited about it. So,

okay. Okay. I've got just one more thing. Um and that's just a quick thing. Janelle and I have been on the Utah League of Cities and Towns um in uh checking out the legislative session. So, we've been involved just kind of keeping tabs on it and how everything and the bills that are being discussed are affecting cities and towns around Utah. So, um they are going to be having a wrap-up session where they're going to review everything and um sorry and Matt who I text all the time like tell me about how this is with our city. So, thanks yeah to both of them for being really supportive of that. Um but I Janelle and I talked about the calendar today. Oh, it's the 12th at 11. So, I'll send the link to everyone. Okay. Yeah.

Yeah. So Janelle and I just want to come back um when that's over and just give a recap of the ledge session and um what things you know would have affected us, what things will and won't and that kind of thing. So we kind of know where we stand and we know how, you know, the state legislature is affecting Roy City. So but that to be to be uh coming up later and I will say our legislators that at least I've reached out to have been responsive to those things. So I do appreciate that as well. So, but yeah, Alexis has been great to work with on that. So,

okay. Well, thank you. I just want to thank everybody for coming tonight. I know this is a new council. I'm a new mayor. As you can see, I'm learning a little bit each time and I appreciate your patience. I just hope that we always think something kind of somebody and always you can always find something good about somebody instead of always maybe trying to find something bad. lot of good people in this city and um I've known a lot of them since they were in junior high and we are very fortunate to have such a qualified um welcoming that love city working for us and so just want to thank you for um everything that you do for us and I'm honored to be in this position but I know I have a lot to learn and I just ask for your patience and and So now we will are going to go we have to adjourn this meeting or no go into a closed door meeting and so we need a motion to go into a closed door meeting

and it's to enter closed dooror meeting to discuss strategy sessions to discuss the purchase exchange or lease of real property including any form of a water ride or water shares or to discuss proposed development agreement project proposal or financing for financing proposal related to the development of land owned by the state or political subdivision which will take place here in the council chambers. Do I have a motion? So moved. Do I have a second? Second. Okay, Britney, a roll call vote. Council member I. Council member Jackson I. Council member Wilson I. Council member Saxton I. Council member Hbert

I. Okay. Okay. Then now we would just ask that Yeah. Thank you all for coming.

Another one done. Yes, I did. Yeah, but I'm still there. I know there's out there going I know. I don't trust me. I don't like a Facebook

because like I said, no matter what you say, try to be nice and think of something. just their brains wired that way. They always look for the bad March 17.

Yeah, we do have usually Oh, it's I saw you. It's at the high school.

Well, you like it's at Roy High, right? Is it Roy High? I think Well, I know cuz I work there and someone called to reserve it or something. Yeah. Yeah. Can we change them?