Historic Preservation Commission - Regular Meeting

Monday, April 21, 2025

About this meeting

Government Body
Historic Preservation Commission
Meeting Type
Historic Preservation Commission
Location
Round Rock, TX
Meeting Date
April 21, 2025

Transcript

126 sections (from 148 segments)

0:00•Speaker 1

Fifteenth. I was reading it off of last week's. The April 21, at 6PM. Item a, call to order. Item b roll call, please.

0:10•Speaker 2

Commissioner Conrad? Here. Commissioner Ellum?

0:13•Speaker 2

Commissioner Parson? Here. Commissioner Simmons? Commissioner Wolf?

0:18•Speaker 2

And chair Whitaker?

0:20 – 0:48•Speaker 1

Here. Thank you. Okay. Now, item c, pledged to the flags. Pledge allegiance to the flags of The United States Of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

0:53 – 1:12•Speaker 1

Honor honor the Texas flag. I pledge allegiance to thee, Texas, state under god, and envy. Okay. Item d, citizen communication. Judy Anderson.

1:16 – 1:48•Speaker 4

Good evening, commissioners. Judy Anderson, president of Round Rock Preservation. Just wanna give you an update of some of the things that are going on with Round Rock Preservation, if I may. We had our annual membership meeting on April 12, and it was a time for us to celebrate all of our accomplishments in 2024. The major one, as you well know, is the completion of the Round Rock Stagecoach Inn and the celebration that we had October 19.

1:48 – 2:14•Speaker 4

It was very well attended. That was an exciting day for everyone concerned with the rehabilitation of that building. And then we laid out our goals for 2025. We will focus primarily on advocacy as well as education. We are providing history articles to Round the Rock, Facebook page.

2:14 – 3:55•Speaker 4

We've collaborated with Stephanie Tyler who has that Facebook page and she is publishing history articles every month for us that we're providing to her. You probably know the subject of Historic Preservation Month is harnessing the power of place, and our Discovering History Program speaker will be Randy Michna from Old Settlers Association, and he will bring to us the history of the Old Settlers Association through its inception in 1904 to now, all the education programs that they provide, and how that organization has grown through the years. We are going to have a library display, we always do that in the month of May, and this year that's being coordinated by ANDR, and it will be a display of vintage handkerchiefs and historical information about their design and the intricacy of the work that ladies did for those handkerchiefs back in the day. Then we will participate on May 3 at Pioneer Day. We've collaborated with Williamson Museum on that and we will also be present at the Round Rock High School reunion and give information about Round Rock preservation and historic preservation events and initiatives in Round Rock.

3:56 – 4:32•Speaker 4

Then May 15, if you're not aware, Baca Center is having the kickoff for their art display in conjunction with preservation month, and we will be present at that event as well. Hope you all will make an effort to come to any and all of those events that your schedule will allow. We will also be present at two events of Music on Main during the month of May, as we have done in the past. Happy to take any questions that you might have? Hearing none, thank you for your time.

4:32 – 5:11•Speaker 1

Thank you, Judy. We appreciate what you do. All right. E, approval of minutes. E one is to consider the approval of January. I would like a correction, please, under h adjournment. It should be chairman Anderson adjourn the meeting at 06:25. Are there any other corrections or additions to the minutes? Okay. We need a motion to approve.

5:11•Speaker 3

Motion to approve the minutes.

5:13•Speaker 1

Thank you. A second? A second motion to second.

5:17•Speaker 2

Thank you. We have a

5:18•Speaker 1

first and a second motion to approve as corrected. Could we have a roll call for those, please?

5:24•Speaker 2

Yeah. Commissioner Conrad? Yes. Commissioner Ellen? Yes. Commissioner Parson?

5:28•Speaker 2

Commissioner Simmons? Commissioner Wolf? Yes. Chair Whitaker?

5:33 – 5:58•Speaker 1

Yes. Thank you. Minutes approved as corrected. Alright. F, election of officer. F one, consideration, the nomination selection of a vice chair. This can be yourself. This can be someone from the floor, or you can nominate someone that hopefully you've talked to that is willing to do this. So do we have any nominations?

6:01•Speaker 6

I would like to nominate Richard Parson for vice chair.

6:04•Speaker 1

Okay. Thank you. Any other nominations?

6:11•Speaker 6

Can I second this right now?

6:13•Speaker 1

Can we have a roll call go, please?

6:15•Speaker 2

Sure. Commissioner Conrad? Yes.

6:17•Speaker 1

You need a sorry. You need a second. You need a second to move forward. I will second that.

6:23•Speaker 2

Okay. Commissioner Conrad?

6:27•Speaker 2

Commissioner Ellum? Commissioner Parson? Yes. Yes. Commissioner Simmons?

6:33•Speaker 1

Commissioner Wolf? Oh, I'm sorry.

6:35•Speaker 2

Yes. I'm sorry. Chair Whitaker?

6:38 – 7:02•Speaker 1

Yes. Sorry. I was reading instead of paying attention. All right. So, thank you. Our new vice chair is Richard Parsons. Thank you for providing a nomination, and thank you for being a part of the organization. We appreciate it. Alright. G is significant certificate of appropriateness. Number g one is 405 East Main.

7:10 – 7:36•Speaker 2

Good evening, commissioners. First, certificate of appropriateness tonight is 405 East Main. The Nelson Career House, also known as Woodbine Mansion. So this house was built in 1900 in a Queen Anne style and remodeled in 1931 as a classical revival style. This application is relating to the garage, which we believe was built about 1960, and stock best described as minimal traditional.

7:36 – 8:13•Speaker 2

The garage the the property is a recorded Texas historic landmark, but the garage isn't listed in that, so the THC doesn't doesn't do a review of it. And the request is there there are three damaged windows on the garage, and these are wood six over six windows. The applicant proposes rebuilding new wood windows but without muntins and using it so that he can use tempered glass. And this that change is what takes it out of being maintenance into being something that the commission reviews. Advice or guidance from the secretary standards are numbers standard number six is deteriorated.

8:13 – 8:44•Speaker 2

Historic features will be repaired rather than replaced. Where severity of deterioration requires replacement, the new feature will match the old design, color, texture, and where possible materials. Replacement of missing features will be substantiated by documentary and physical evidence. So these are photos from last year before the windows were broken. Steph felt that redoing the windows without the muttons would make them one over one windows, and Steph felt that that was much of a change.

8:44 – 9:22•Speaker 2

And the reason the applicant had suggested or requested changing to tempered glass was for a safety benefit. So staff suggested adding a wood grill to the outside of the glass, which is something that we allow for when new windows are ordered for some reason. So so the staff recommendation is based on standard for rehabilitation number six. Staff recommends approval as presented with the following conditions. Add a wood grill to the exterior of the glass and may wish to add a condition that once the measurements and drawings are completed, the design must be approved by staff. And the applicant is here if you have any questions.

9:24•Speaker 1

Do you have any questions, discussions?

9:29•Speaker 2

Okay. Okay.

9:42•Speaker 1

So do we have a motion to approve the CFA on 405 East Main Street?

9:53 – 10:05•Speaker 6

I move to approve the motion as recommended, with the condition that once measurements and drawings are completed, the design must be approved by staff before beginning work.

10:08•Speaker 1

Okay. The motion has been made and second as stated. There any other discussion? Okay. Let's take it to a vote, please.

10:18•Speaker 2

Okay. Commissioner Conrad? Yes. Commissioner Ellen? Yes. Commissioner Parson? Yes. Commissioner Simmons? Commissioner Wolf?

10:26•Speaker 2

And chair Whitaker?

10:28 – 10:44•Speaker 1

Yes. Okay. The motion has been made and carried. Yep. Are we good, mister Levine? Okay, perfect. All right, thank you so much. All right, let's go to G2, which is 207 North Stone.

10:45 – 11:23•Speaker 2

Okay. This is about the Peterson Jordan House, which is a folk Victorian built nineteen o five. And in this case, the request concerns the garage, which was just built in 2002 or 2006 and doesn't isn't old enough to be considered historic itself, but it complements the house as a historic the historic features of the house. The issue here is that there's a water damage on one side of the garage. The owner believes it's from rising damp from contact with the soil, And she would like to replace the siding.

11:23 – 12:07•Speaker 2

This is plywood siding with batons over it, and would like to replace it with the same except that in at the bottom, there would be a horizontal band of fiber cement, and it's that change in material that is bringing it, making it not maintenance, and bringing it to the HPC there. The two fiber cement boards proposed are hardy and have two different textures, and she also plans to paint the entire garage with bare silver mine. Again, the Secretary of Standards recommend where severe deterioration requires replacement of a historic feature. Well, is not a historic building. The new feature will match the old and design color, texture, and where possible materials.

12:08 – 12:50•Speaker 2

So in this case, since it's not a historic building itself, it's just like, would the change be detracting anything from the historic structure? Something to note that the selected Hardie Trim comes in two different textures. You may want to condition smooth or may want to not mention the condition and leave it up to the applicant. You could also say traditional load bearing board and batten construction like is where the boards and the batten are holding up the building and they're not instead of being sheathing against the studs that are holding up the building, they didn't have any horizontal members. They'd have diagonal and not on the exterior.

12:50 – 13:24•Speaker 2

So adding this horizontal member on the bottom is a little counter that. But then, again, this is sheathing. This isn't isn't load bearing, and since in the last hundred years or so when it's used as sheathing, horizontal members are quite common now. Steph believes the work is consistent with standard of rehabilitation number six and recommends approval of the certificate of appropriateness. If you wish, you could consider making a condition about the texture if you like.

13:27•Speaker 1

Any discussion or questions, commissioners? Okay.

13:34 – 13:50•Speaker 3

Motion to approve the, the CFA with the staff recommendation and with the condition that if possible, they use the smooth textured fiber cement plank. If not, then the other side of the fiber cement plank will work work as well.

13:50•Speaker 2

And I'll second it.

13:52•Speaker 1

Alright. Thank you. Alright. Can we have a vote?

13:56•Speaker 2

Okay. Commissioner Conrad?

13:59•Speaker 2

Commissioner Ellum? Yes. Commissioner Parson? Yes. Commissioner Wolf? Yes. Chairman Whitaker?

14:07 – 14:25•Speaker 1

Yes. All right, the motion has been made and seconded and passed with roll call vote for two zero seven Stone. All right, G3, C Of A on 3300 East Palm Valley Boulevard, which of course is the Palm House.

14:25 – 14:56•Speaker 2

This is regarding rehabilitation of the AJ Palm House, was which built 1873 on the Palm Farm. It's a center passage, a national style building. In 1976, it was moved from the Palm Farm to 212 East Main Street, where it served as the Chamber of Commerce. It was later designated as a recorded Texas historic landmark in 1978, and when the Downtown Historic District was created in 1982, it was part of that. It was a named contributing structure in the district.

14:57 – 15:57•Speaker 2

And also this commission reapproved a certificate of appropriateness for relocation back to the old settlers association, which was the former Palm Farm in December 2023, and the building was moved in January 2024. So these are the rehabilitation plans, and plans include rebuilding the back wall in eave, replacing the composition roof with cedar shakes or synthetic cedar shakes, removing and refurbishing and reinstalling the doors, windows, and shutters, replacing the porch columns and restoring their original spacing, new accessibility ramp, and upgraded wiring insulation and air conditioning. More secretary standards applying here. Number two, the historic character of a property will be retained and preserved. Removal of distinctive features or alterations of feature spaces and spatial relationships will be avoided.

15:57 – 16:21•Speaker 2

Each property is recognized as a physical record of its time. Changes that create a false sense of historical development, will not be undertaken. Changes to a property that have acquired historic significance in their own right will be retained and preserved. Distinctive materials, features, finishes, and construction techniques will be preserved. And again, number six, deteriorated historic features will be repaired rather than replaced.

16:22 – 16:52•Speaker 2

So here we'll go aspect by the other. The first is since it used to have the Chamber of Commerce building attached to the back of it, so there's a cricket. In the last year, the architect has investigated the back and determined that the second there are two back doors. There's one in the off of that center hall and then one off of one of the rooms, and they determined that that's probably original. So there and checked for termite damage and all that.

16:53 – 17:49•Speaker 2

The siding that they proposed putting on the back will match the siding that's on the sides. The siding that's on the front is different, and we think that's probably that looks like older photos, so the stuff that's on the side is a little different, but has been there long enough to acquire its own significance from when it was moved in 1976. The, roof cricket at the back that connected it to the other, to the other room will be removed, and the back eve will be extended to the same depth as the other sides. And, the Texas Historical Commission approved of all that and staff believes it's all appropriate. The then replacing the composition shingle roof with cedar shakes, the Texas Historical Commission reviewer wanted evidence that it actually had a cedar shake roof at one time, which we do.

17:49 – 18:28•Speaker 2

It had a cedar shingle roof until 2021 when it got a certificate of appropriateness to get a new roof because it was leaking and they could afford the new they could afford the shingle roof. Then to replace the K profile gutters with half rotten gutters, again we can see that in the photos, which staff believes these measures are appropriate. They're all documented historic conditions. The alternate materials, the brothels, synthetic cedar shakes, which they took both the historic commission and staff felt was not appropriate. The next is to replace the porch columns.

18:28 – 18:56•Speaker 2

For some reason, when they moved it in '76, they moved the center columns closer together. But, you know, the as you can see in the older picture, were evenly spaced the whole way along, and they were also shaped. They had a chamfer in the middle of it. So Steph believes that these are appropriate, and again, it's a documented historical historic condition. And then the the there'd be stone skirting from the for the crawl space, hiding the crawl space.

18:56 – 19:37•Speaker 2

And, again, that's something you can see in the photo, and staff believes it's appropriate. Also, adding the new ADA ramp, which is necessary for the public purpose, the educational purposes that'll be used for on in its new location. It'll be off the edge of the edge of the porch by the in front of the chimney, and that'll be, metal railing on a concrete ramp. So it's kind of distinguished from the from the historic building. The Texas Historical Commission felt it was appropriate but had the wrong slope, and staff believes that with the right slope, it's appropriate.

19:38 – 20:29•Speaker 2

The new air conditioning or heating HVAC puts the air handler, but they went back and forth over a couple different designs, but the air handler will be in the attic with vents in the ceiling, and the condenser will be behind the chimney, which are excuse me. Our ordinance require that it be screened, and the screening material hasn't been determined, but, it must have a certificate of appropriate appropriateness to be or must be approved with the certificate of appropriateness. And Steph believes that the placement and and plan there is is appropriate. Then there's the new back deck, which is the upper two drawings there. It would be a wooden deck with square posts and metal railings, and the skirting would be wood lattice instead of stone.

20:31 – 21:14•Speaker 2

The alternate that was submitted was a wood frame screen porch, which would be worked into the roof. And the Texas Historical Commission felt that the deck was appropriate, but the screen porch was not appropriate. And the staff agrees for the reason we felt the deck was more clearly not original. Doesn't look like it is trying to have been to look like it was part of the house, and it's also easier to remove. So Stephanel's oh, the doors, windows, and shutters are to be removed, refurbished, and replaced.

21:14 – 21:43•Speaker 2

The windows, excuse me, were removed for the for the move were taken out for the move back to Palm Farm, and they're currently on the inside of the floor with the shutters. The windows and shutters are to remain operable. Cephalase is appropriate. Wiring and insulation is to add the wiring and add insulation in the walls, attic, and crawl space. There'll be new electrical, including one ceiling fixture and two outlets in each room and a new porch light.

21:43 – 22:24•Speaker 2

And Seth believes these are appropriate because they're for use. So, staff recommendation here based on standards for rehabilitation number two, three, five, and six, staff recommends approval as presented with the following conditions. The condenser unit must be screened, A certificate of appropriate a certificate of appropriateness review is required, and you can add staff reviews, add that is an administrative CFA as a condition. Cedar shake roofing is appropriate as proposed. The alternate synthetic cedar shake roofing is not appropriate. Appropriate, the back deck is appropriate as proposed, and the alternate screen back porch is not appropriate. And we have the applicant with us here if you have questions.

22:26 – 22:47•Speaker 1

Thank you, Kirsten. Okay, That's a lot, guys. Thoughts? We do have the architect here, correct?

22:48•Speaker 1

So if we have any questions, now is the time to ask. Do you have anything that you want to add for us, sir?

22:56 – 23:33•Speaker 5

Yes. My name is Ben Heimsath, and I just wanna thank you all for hearing this case and for your service, and thank the staff for a wonderful presentation. I think a small clarification. The back porch is an alternate, and we are having it priced. Part of my concern is that the way that this attachment when it was at Main Street, and you all may have been there when it was part of the Chamber of Commerce, It appears that those are interior doors, and there must have at some point been either an attachment.

23:33 – 24:00•Speaker 5

We do have some diagrammatic or or rough photographs that show there was some type of attached structure on the back. We can't tell whether it was enclosed, whether it was a porch, and there's no evidence left structurally because, of course, that was all wiped away when the addition was made at Main Street. But that's an interior door, and so it will be exposed to the weather. I think it will be a maintenance issue for this owner. We're aware of that.

24:00 – 24:44•Speaker 5

We're gonna do our very best, and we weren't able to describe that in detail to the THC reviewer. But, the city has not committed to doing the enclosure with the screen porch anyway. But one way or the other, just we're mindful that that those two doors really were never, at least in as far as their useful life from what we can tell, were never meant to be exterior doors. And so we'll have to we'll have to address that in some way. But that's we could come back if if the bids come in and we still have it in the drawings, we could still come back at a later time for a certificate of appropriateness if if the city wants to continue to pursue that. But at this point, that's that's an alternate. It is not the base bid, just to clarify.

24:44•Speaker 1

The doors will be covered under the overhang

24:48 – 25:23•Speaker 5

a modest degree. Yes. And we are recreating the the overhang, which was chopped off by the it wraps around to the flue of this fireplace in what was clearly an appropriate way. And then when they got to the other half and they started the addition, they just went back flush to the edge of the building. It's it's a very awkward detail. So we're not only extending it around the back, but we're also wrapping around and matching the side elevation so that it is appropriate as it comes up against the chimney stones.

25:24•Speaker 1

What direction will those doors be facing?

25:27•Speaker 5

You have to ask me, but I think they're facing north.

25:31•Speaker 1

So that would be a concern to the elements. Right? That's what I was thinking too. Okay. So Anything else, guys?

25:41•Speaker 1

What about maybe you said it and I missed it. I'm sorry. The ramp, the slope in incorrect. That

25:49 – 26:18•Speaker 5

is a diagram for now because we're dealing with existing grades that is going to be meeting ADA requirements, and so we will have less than a one to 12 slope. There will be a handrail. There's been a slight change over and I don't know if this was in the drawings or whether it's been modified since we sent those to you, Kirsten. But, we're not gonna do a concrete ramp. It's actually more it's more reasonable in that type of structure.

26:18 – 26:40•Speaker 5

And with the fact that we've gone some amount of, you know, expansive clay, it it made more sense as a late consideration. We're just going to do that out of wood, but it will still have a metal rail. It will still be distinct from the historic porch. And the ultimate slope is going to be determined by the final grading that's out there. K.

26:44 – 26:59•Speaker 1

Anything else? Any questions? Concerns? So you said the material sorry. You said the material was gonna for the slope, it was going to actually, mimic the porch. Is that correct?

26:59•Speaker 5

No. No. It's going to be distinct from the porch. Distinct. But it is going to be a wood material.

27:03 – 27:40•Speaker 1

Okay. Thank you. Okay. Whenever we do, the, recommendation, the motion, I really like what, Seth put on. Please consider the conditions will be recorded on the certificate and city works exactly as stated here. This is a big project. We wanna make sure that that is stated and that any minor changes of any kind, of course, come back to staff if they're not comfortable with approving it, then it'll have to come back to to the commission.

27:42 – 28:01•Speaker 5

And we'll we'll make sure we pass that on to the project manager as well. But as I said, we're still several steps away. My guess is after the bids are finished and we're at the point of awarding the contract, any adjustments or tweaks, we can catch all of those at the same time, and then that would be the time for us to come back for an update for y'all.

28:01•Speaker 1

Okay. Gotcha. Gotcha. Okay. Do we have a motion then if we have no other discussion?

28:07 – 28:26•Speaker 3

Motion to approve the recommendations, put forward by staff with the caveat that changes be brought back to staff if needed. If they're not comfortable approving, then we'll see them toward for the entire commission for us to look at that.

28:29•Speaker 6

You. May second that?

28:30•Speaker 1

Yes. Thank you. Thank you both. Alright. Could we have a vote?

28:34•Speaker 2

Kersten? Okay. Commissioner Conrad? Yes. Commissioner Ellum? Yes. Commissioner Person? Yes. Commissioner Wolf?

28:41•Speaker 2

Chair Whitaker?

28:42 – 29:13•Speaker 1

Yes. Alright. The motion has been made first and seconded. It has, been voted on and approved as stated. Thank you. Thank you for coming in and explaining to us. I'm just so glad that it's back at its home. We're supposed to be. Okay. Item eight on the I'm sorry. H on the agenda is the planner report. Sorry, guys. My allergies are making my voice very creaky tonight.

29:17•Speaker 7

Evening, commissioners. I'm Lily Park. I'm a planner. Your monthly update for April is included in your packet. I'll just highlight a few of those items.

29:28 – 30:04•Speaker 7

Now, May is preservation month, and the theme is the power of place. There's a calendar of events and month long activities that's included in the update. A few days to keep in mind, the proclamation for preservation month will be read at city council at their meeting on May 8 at 6PM. And we would like you all to attend, if possible. We will have a table at Music On Main on May 7 and May 21.

30:04 – 30:52•Speaker 7

If you are able to volunteer to be at that table, please let us know. And a reminder that at the annual work session in September, you all adopted a goal for each commissioner to solicit one new nomination for Local Legend. The deadline to submit Local Legend nominations is June 30. The nomination form and more information about the program is available on the city website, so you will be able to share that with folks. And then just, again, the deadline to submit nominations is June 30.

30:53•Speaker 7

Do you have any questions about any of the other items in the update?

31:00•Speaker 1

I'm sorry. What was the date on the work session?

31:05 – 31:17•Speaker 7

At the work session in September, you all had adopted the goal to solicit a new Local Legion nomination this year, and then the deadline to submit those nominations is June 30.

31:17•Speaker 1

Okay. Perfect. Sorry. I didn't get that written down correctly. All right. Thank you. Okay. Any questions?

31:25•Speaker 7

No? Okay. Kristen will I

31:28•Speaker 1

put thank you.

31:29•Speaker 7

Yeah. And Kristen will come and share a few more details on the historic tax exemptions.

31:34 – 32:09•Speaker 1

Okay. While she's walking up, I did put a printout at each one of your seats. This is something that the city is involved in with Williamson County Museum, which is, course, of our pioneer days coming up the May. The Chuckwagon dinner is always fun, and then the rest of it is on the the next couple of pages, telling you all the different events that will be available, and this is such a good way to get our youth involved. And it's open, especially to homeschool children, which really gets a lot of people there.

32:09 – 32:46•Speaker 1

We usually had three to 5,000 kids through there in one day, so it's a little overwhelming, but it it can work. Also, one more thing, tomorrow night, if you're available, we do have a wonderful lecture at Grace Heritage at 817 Main Street in Georgetown. It's the owner and editor of the Sun, the Williamson County Sun newspaper. She's going to tell us about how they what they have done and how they've led to the growth of Williamson County. So that'll be great tomorrow night at seven If you could make it, we'd love to have you. I'm sorry, I've butted right in on your stuff. Go ahead.

32:46 – 33:05•Speaker 2

Oh, sure. This is just to go into a little more detail. We've had a couple of questions about the tax exemptions as they're going here. So tax exemption program was established in 1982. Goal of the program is to prevent deterioration of the city's historic resources.

33:06 – 33:58•Speaker 2

These are a an ordinance adopted list of of criteria that are to identify items that if left unrepaired will cause structural damage or compromise historic integrity when their properties are inspected each year that they apply, and then they have a year to address those issues. Program exempts 75% of the city of Round Rock portion of their property taxes and rewards timely and appropriate maintenance to prevent loss, encourages the reinvestment of those tax savings into property maintenance. So what the applicant is expected to do, the applicant, must submit an application each year that they, wish to apply between January 1 and April 30. They must undergo a property inspection by staff and evaluation of that inspection by HPC. The applicants with failing inspections may be will be contacted by staff and invited to address the HPC at its May 20 meeting.

33:59 – 34:45•Speaker 2

And then they're expected to complete the if there's any outstanding maintenance issues, they're expected to complete it by the following year. Staff responsibilities are to process applications received from WCAD and conduct inspections on-site as received, upload inspection reports and photos to SharePoint for commissioner review. The reason here is to try and put the paperwork and the legwork on staff and then the decisions and the judgment on the commission, which is a task. And then, communicate to the owner if the reviewing commissioner does not think the issue has been adequately addressed, and staff will send regular updates to commissioners with a list of inspection reports ready for review. And I think you've received three of them by this by this time.

34:45 – 35:27•Speaker 2

What the commission is expected to do is there there are a few properties that have had issues that came up since last year, and staff will contact them, Review the email updates from the SharePoint link, compare the 2024 and 2025 inspection reports and photos. Check the inspector's ratings for each item and be sure you agree with that or what is has or has not been accomplished and what you expect to be completed by next year. Most important part is to identify properties for discussion at the May 20 HBC meeting. And the earlier you can do that and then I can let them know that there's an issue and they may need to appear. The earlier I can tell them that is a bit better.

35:28 – 36:16•Speaker 2

So there apparently have been some issues with the SharePoint link or with the is the form that we're using was, is a word document that we used before we started putting things putting things on SharePoint, which I think we started during the pandemic. So in here, there's these are the twenty twenty four inspection files where last year's photos are. There's a folder for each property. Then each commissioner has a folder, and as as, inspections are completed, those photos are uploaded into here. The folder has a bunch of photos, and the word document is the inspection form.

36:18 – 36:56•Speaker 2

And that's interesting because this does look normal. This this looks like like a what I'm told people look like is they is that you see little blue flags on the corner instead of check boxes. Here we see what the check boxes are, and that's what I see is usually is the check boxes. So what I was planning to say is if you don't see check boxes, you can just insert a cursor and put an x right in there. So how the form works or looks.

37:00 – 37:26•Speaker 2

So this is, again, what they look like to me is a what gets printed and sent to the applicant. We'll have the check boxes on here and the list of their final rating here. The shaded boxes for after the council adopts it. This is for last year's. And then the last two pages are each of the 16 items in the ordinance.

37:27 – 37:59•Speaker 2

And each of them, there's a check box by the passer, by needs maintenance. So each criteria is marked passer needs maintenance. If they're all and it's something an item may be described here, either if it's been addressed or if it's or something to investigate and or something that's kind of getting to be an issue, but isn't but you're not sure if it needs to be done by next year, then they might still say pass here instead of needs maintenance. It'll only say needs maintenance if we expect it to be done by next year. And you may disagree with that.

37:59 – 38:31•Speaker 2

If you disagree with the timing or things like that, feel free to go ahead and change the pass or needs maintenance of that item. This is a case where they it's noted that they had completed it, and this is a new issue. And so that's why they have a thing. It's very interesting that the that the chamber up here looks different than it does with the other. Anyway, so as of April 21, as of this morning, have received applications for 43 properties.

38:32 – 38:57•Speaker 2

34 inspections are completed and uploaded to SharePoint, and one commissioner has assigned a rating. Things to remember for the May 20 meeting is we need full attendance for discussion of the inspections. Staff will compile all the ratings for the HPC to review. And if you wanna put something you can put something on the on the discussion list for any reason. It doesn't have to be that they're in danger you feel they're in danger of failing.

38:57 – 39:25•Speaker 2

It's just something that you wanna discuss for some reason. At the meeting, we will we must address any potentially failing properties. If anybody is potentially gonna be denied the exemption, it needs to be discussed before, going there. And then it makes the right the HBC will make a recommendation to city council, and the first reading will be on June 26. So important dates.

39:28 – 39:54•Speaker 2

Inspections are being uploaded as applications are received. All the please have everything rated by May 6, and then you make your recommendation at the May 20 meeting. Again, we have the first reading on June 26, then the council must adopt the ordinance by July 15. And there's cushion in there in case there's a second reading. Usually, they dispense with it.

39:55 – 40:40•Speaker 2

Also, a quick update on preservation month. Added a couple items that the bold items are things that we'd like to have a commissioner presence at, the Music On Main booth on the seventh and twenty first, and then especially at the the preservation month proclamation on the eighth at city council. Couple things that have been added. These are things that we found other peep other groups were doing. The virtual black history tour will be on May 3, and that was rescheduled from February, and that's a little bit at the library put on by the Round Rock Black History Organization. And the Round Rock Cemetery Association is having a cleanup at the cemetery on May 17, which we felt was kind of an active reservation. So,

40:41 – 41:16•Speaker 1

that's it. Thank you, Kerstin. Anything else? Any other comments, questions? So we're all good? Okay, then, Adam, I on our agenda is adjourned. So I move that we adjourn at I'm sorry, that was H 1 that we just completed, so now there's H 2. Okay. Let's go to H 2 then, I guess. And there is no discussion.

41:17 – 41:33•Speaker 1

So now we go to I adjournment. May I go ahead and adjourn commissioner? Alright. We don't have to have a motion for a commission to adjourn. We're adjourned at, because that clock up there is not correct, 06:41. Thank you.

This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.