City Council - Packet - briefing

Good morning. I'll call the 07:30 packet briefing to order, and please call the row.

Mayor Morgan?

Here.

Mayor Pro Tem Stevens? Here. Council member Lee? Here. Council member Flores? Here. Council member Fleming? Here. Council member Otega?

Here.

Council member Montgomery?

Here.

Any citizen communication? Seeing none. D one, consider staff briefings and council member discussion or questions regarding items on the agenda for the 03/12/2026 council meeting. We have two proclamations, Rodeo Austin, National Nourishment Day, IT presentation, the consent. Anybody have any questions on the consent?

I know there was some information that was misprinted on the in the backup material with regards to item g six. You've got a clean copy on your desk now. Alright. Resolutions h one consider public testimony regarding in a resolution approving a third amendment to the CDBG. Liz, you're not coming up?

I can.

I mean, we see Joe all the time.

That's true.

So I thought you saved the

tough questions for her then. Alright. Good morning, mayor and council. This item is an amendment to the c b g five year consolidated plan to address some unspent COVID funds. So, go back in history a little bit.

On 06/25/2020, the city received a $397,375 COVID fund allotment. We provide that to the Round Rock Area Serving Center who administered it for rent, mortgage, utility assistance for residents who are experiencing job loss or falling ill with COVID. At the time, 558 residents were served. And then on 04/22/2021, we received a second CDBG allocation for COVID from the federal government in the amount of $668,787. The Round Rock Air Serving Center was able to accept 474,258 of those dollars.

That went again for rent and mortgage assistance for 401 families. The 474,000 was the maximum that the serving center could actually absorb, because they also received a similar large grant from the county. So that left the city with a balance of $194,529. So staff researched other appropriate uses for the, these funds and presented a senior iPad program for accounts to consider. The program considered purchasing iPads and mobile hotspots for seniors during the pandemic to assist them with electronic doctor's appointments, ordering groceries, e books, video calls to friends and family, all of which were designed to help keep seniors home and safe during the pandemic.

The library staff administered the program, and it was very popular. They did a great job. The iPad program has recently been discontinued. The seniors were able to keep their iPads, and everyone appreciated the Libraries team for their leadership and execution of the program. However, we are left with a remaining balance of $76,566 that needs to be spent by July 26. Staff recommends amending the plan to allow us to reallocate these funds to complete three home repair grants. There are two homes currently being completed. Three homes are in the bidding process, and another five applicants are ready to begin the approval process. So we are ready to use these funds and can have the balance spent before the deadline. And with that, I'm available for any questions you may have.

Mayor Pro Tem.

Thanks, Joe. Just quick questions of what what type of repairs there?

Do you think? It's gonna be under our standard CBG home repair. So a lot of times, we see HVAC, plumbing, heating, fencing, inside ADA repairs, so shower conversions, handrails for stairs, things things of health and safety nature.

Okay, thank you.

Any questions? Councilwoman Montgomery?

So with the use of these funds, will we be able to accomplish everything or will you have to add additional funds?

These funds should complete three additional houses. So three full 25,000 grants of repairs. Okay. Thank you. Mhmm.

Alright. Council mayor Flores?

Joe, just curious about the the list for people looking for repairs and such. I mean, any idea how many people are on that list at any given time? I know this is gonna help take some

of them off, but how many more

are in line waiting? Do we know?

It fluctuates. On average, we have, you between five and twelve that are on the the on the waiting list. In the way we operate our home repair, it makes sense to do homes in batches, so we'll oftentimes do anywhere between two to four at a time We'll go out and bid them and contract all that stuff out, but I'll say it depends, but nobody really sits on there for more than a year.

Alright. Thank you. Any other questions?

Do you you know, I saw a story, on the news about the church up here that's been doing stuff. Are you in partnership with any of them? I mean, you know, do they help reach out to

the ones that we're unable to get? Yes. Excellent question, mayor. So that's been, so far, a very blossoming partnership between ourselves with Liz and also our former chief financial officer. She's a member of that church, they reached out, and yeah, so what that program is looking to do, it kind of augments what we do.

So there are two kind of typical cases that they're willing to assist with. One, if there's an applicant who, under the federal guidelines, they make just a little too much money, then this, this organization from the church will come in and help with home repairs. Or we'll have somebody that does qualify, but the list of needs exceeds that $25,000 budget that we have. And again, the church and their volunteers will come in, and they'll they'll do some of that work to bring the total down under 25,000 for us to do those things. So it's a it's a very complementary program to what we have.

And then remind me when we do CDBG funds yearly or annually, I mean, we have home repair as part of that. Right?

Correct. Yeah. That's part of our project funds, which are 65% of the allotment.

Yeah. Alright. Well, it's I I mean, I think we all think it's a great program, and anything that we can do to, you know, help, you know, it's nice to to do. And so tell the church thank thank thank you from all of us for their partnership on that. We appreciate it.

Yes, ma'am.

Alright. Thank you, Joe. H two, consider resolution authorizing mayor to execute your local agreement with Williamson County. Michael.

Good morning, mayor and council. Morning. This item and the next one, I'm gonna talk kinda similar. Two road projects that we are under designed for. We're looking for funding opportunities. So these are interlocal agreements with Williamson County. They contributed money, to this first one. This first one is Deepwood Drive. It's a road that we're designing from 620 that's gonna go across Brushy Creek and then tie into Sand Bass Road there. We are starting the design work with that with half and associates.

This total construction project is $1,616,200,000.0 dollars is our estimate today. With this ILA, the county is contributing, up to $11,000,000. Now so the 16.2 is what the estimate is. We have applied for CAMPo funding for 60% of that number. So if we do get the CAMPo funding, is 9,700,000.0, that leaves about 6 and a half million dollars left.

So we would not use all of the 11,000,000 that the county's contributed. So if it's 6,500,000.0, the agreement also says they'll pay 50% with the city of the remaining balance. So in that scenario, they would pay 3,250,000.00 instead of 11. We obviously would then talk to the county. Can we move that water to another project in the city? So we would have that conversation. So it would be a good problem to have. If we do not get the capital funding, then at the $16,200,000 estimate, they would pay up to 50%, which is 8,100,000 each city and county. The ILA does state that the county we can use part of their money for design and right away acquisition as well. So we that's why the maximum is 11 point, 11,000,000.

So this is an interlocal agreement with the county for Deepwood. The next item is for Kenny Fort 3 I'm sorry, Kenny Fort 5 and Kenny Fort 6. So we applied for four projects with Campo. These are three of them right here that the county is helping with. Kenny Fort segment five starts at Old Settlers right here. It will come up through here and tie in at 112. And then Kenny Fort 6 goes from here all the way to university. Kenny Fort 5, the estimated total project cost is $35,000,000 We applied to Campo, as well. So that is a $60.40 split. So if Campo does give us the money we applied for, that would be 21,000,000.

That would leave a balance of about $14,000,000 that we would split $50.50 with the county. Their contributions on these projects are 4,500,000.0 for each, so 9,000,000 total. And then the Kenny Ford six, which is the top one there, the total project cost is 26,300,000.0. We applied for 15.8 Campo and then we will split the remaining with the county. If the balance if the county puts in money, we have to come up with more than 50%. We'll work through our finances to make that happen. So this project, both of these are under design. We're nearing 90%. Hopefully, we'll have by the summer 90% engineering plans. We will work through the right of way acquisition for the remaining part of the year.

Campo funding, we're hearing 2026 that we will hear if we receive any money. That money does not become available at the soonest until October 2027. So there's some financial things that we're working through with that. But these are two ILAs. We recommend approval with the county. We do appreciate their support and contributions to these projects within the city of Round Rock. So I'd be happy to answer any questions. Questions?

Councilman Flores. Hey, Michael.

Just curious, what makes these two projects eligible to kind of cost share with the county? I mean, is it just a proximity of the of the road?

Yeah. I think, you know, the county, we have conversations with them all the time. We have a master plan. We we work with the county. I think any projects that, have significant improvement, like like this Kenny Fort, it's gonna tie in us up here. Like, we're we're heading into the Georgetown area. Right? So I think the county, they passed bond programs and they tried to the commissioners tried to put money in various parts of the county, and they do contribute to projects that are within city limits. So this one I think it because it kind of connects cities. A deep wood per se, the previous one, you know, that's that's in the city all the way.

And I think it's just conversations with the county and the commissioners of, okay, we have some projects coming. You know, like Wyoming Springs is another one that they've helped participate in. Gattis School six, segment six, which is under construction right now, they've participated in. So maybe there's just, you know, case by case. Okay. But we have conversations with the county as well as tech side and everybody around about participation and cost

And then two questions on this one right here, this H2. I know you said it's under design. Is there a right of way acquisition needed for this road to happen?

Yes, sir. There's a couple of them right through here. We touch these parcels. Then we get through here and we already have this right here. So yeah, there's two or three I think with this project that we need right of way. Do you

know on the design of that road, is there going to be any has there been given any thought to connect or have a step down to the trail?

There is. So if you're at 620 and you're heading north, you will cross a bridge that we will build right here. And then when you get across the bridge, we will have a shared use path and a sidewalk. We will come down, somewhere in here and then you'll come back and you'll be able to tie into the regional trail. Yes, sir. Yeah, that's nice. Thank you.

Any other questions? Yeah, I think the other thing that, you know, this road does is could relieve some congestion off Sam Bass, people coming from the North, coming down. Coming from this direction?

Yes. Coming here. Yeah. There, I will just let you know there's been some concern in the Round Rock West neighborhood about that. Because they're they're concerned that we're gonna throw more traffic onto them.

Well, would say that that's going to get thrown onto 620 not really Deepwood. Mean that's thought. People aren't going to cut through. Mean you'll have some. Mean you're not going ever get away from that

but I think, Mayor, they'll

do most people will come and either go right on 6 20 or left. They get you to 35 and to 45 pretty, you know, from that point.

With the 06:20 improvements, yes, sir. Come you come here, you can get to the interstate really quick that way.

That's right.

Is that going to be a roundabout at Sandbas? Right here, yes, sir.

All right. That's where roundabout will be?

Another one? Well, there's one that we're building at Harry Mann in Sandbas. This one, we are under design with this project that we are looking at a roundabout right here. We we feel like it would flow better. It was a roundabout right there. Yes, sir. But we're still under design.

So You you know George Watts just listening to you right now.

Hopefully smiling.

Yeah.

Are there any other questions?

At h four, consider resolution authorizing mayor to exchange their local agreement with Williamson County for Atlas 14.

This, and this map is busy, but this is really the county. So, basically, we have our floodplain maps that FEMA has. The county, couple years ago, embarked on a updating LIDAR. LIDAR is how they, shoot lasers and they can tell topography and all that. They use that LIDAR data, and they put that into the models that make the FEMA maps for floodplain. Right? So 2024, these areas have been reflown, so we have updated LiDAR data. And the county has already updated a lot of areas outside of cities in the county, with the models. They've asked us to participate. This will be their consultant, so they're asking cities in the county to participate.

Our contribution will be $205 to update all the lidar data within the city of Round Rock. So we would do that, update the lidar data, then update our hydrologic models. And then that information would then be sent to FEMA to hopefully update all of the mapping. And also, have the Atlas 14, so we're updating Atlas 14 data with LiDAR, and we'll have more accurate mapping for floodplain management going forward. So this is an ILA with the county for $205,000.

Any questions? Councilmember Montgomery?

Michael, you say hopefully, so if the update doesn't occur, what else would happen?

Well, I think I'm hopefully because of the future. So the plan future plan is we're gonna have the these updated models with accurate information in Atlas 14, but we're still working off FEMA maps. So the plan is to submit that to the FEMA, and then that's gonna be another process of updating all these maps over the coming years. So I think the word hopefully is we definitely will make it happen. It's just going to take some time.

Any other questions? Alright. Thank you, Michael. Yes, sir. Public hearings, I want to consider public testimony regarding the annexation of 1.517 acres. Brad?

Good morning, mayor, council. So this item is the first of two public hearings. There is no action required or even allowed. State law mandates that whenever a city is going to be annexing a private property adjacent to county roadway, that the city also annex the roadway. And in this case, you have to take the annexation of the roadway separately and in advance of the annexation of the adjacent property.

So this is being the genesis of this is the quick trip property right here that the city will be annexing. They've submitted a petition for annexation that goes along with an amended development agreement that we have with the QuickTrip Corporation for a different property in the city where we're increasing the number of LUEs or living unit equivalents since they're outside the city but inside our CCN. So we're giving them more utility service at that one property. In exchange, they're gonna be annexing this property into city limits. So first, we have to annex this little chunk of County Road 107 Spur on the east side of the Quick trip property.

And for larger reference, we are on the East side of State Highway 130 along University Boulevard slash Chandler Road once you get once you get East Of 130. So this is the property at the hard northeast corner there of that intersection. So the first public hearing is this week. The second public hearing will be two weeks from now, and then city council action to finally be able to annex the roadway is gonna be on April 23. That's because state law also stipulates that you have to have at least a twenty day waiting period after the second public hearing before you can annex that roadway.

So two public hearings followed by city council action to annex the roadway. Additionally, on that April 23 meeting will be the amended development agreement as well as the annexation and zoning of the Quick Trip property itself. I won't be here this Thursday evening, but assistant director Jeff Brooks will be to make this presentation. I'll be happy to answer any questions you've got though.

Questions?

Councilman Flores. Brad, what's the length of that road? Do we have any idea?

I wanna say it's in the neighborhood of 500 to 600 feet.

Okay. Mhmm.

And then if and when we're able to annex this property to the east here, that's when we'll have to take the rest of it all the way up to there.

Oh, so we will ultimately have to absorb that entire length?

Yes. Okay.

What what's what is the name of that road? Is it have a road name?

It's just called C R 107 Spur.

Okay.

So County Road 107 is up on the north side here. It got cut off by State Highway 130, but continues further to the west all the way over to County Road 110.

Thank you.

Any questions? Alright. Thank you, Bradley. Well, then we have executive session, evaluation of judge. Anything else for the good of the community? Alright. We stand in time.