City Council - Regular Meeting

the council meeting. We appreciate you being here. Just a couple minutes late tonight. Um, but we'll go ahead and call this meeting to order and are grateful for the council for being here with us. We have a full council tonight. Uh, we've asked Councilman Gri to give us uh the opening prayer and then we'll You know what, Chief, you're already standing. Would you lead us in the pledge? Would love to, sir.

Okay. Our father in heaven, we're grateful unto thee for this day and the many blessings we receive from you each day. We're grateful, Father, for this country in which we live and the freedoms that we enjoy. We're grateful for the opportunity we have to serve the citizens of this city, for the community we have here and the many wonderful people that we serve. We ask you, Father, to be with us and guide us as we make decisions concerning our community that we will do what is in their best interest and be able to receive input that would help us make the best choices. We pray for this guidance and do so in the name of our savior Jesus Christ. Amen. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

All right, we have um two packets of minutes to approve tonight. Um has everyone been able to see those? So, are there any amendments or corrections to those? Mayor, I didn't see any. I move we approve both uh sets of minutes unless someone saw something. I I didn't notice anything. Okay, we have a motion to approve. Any other comment? Okay, a second by Councilman Goodri. All in favor? I. Any opposed? Okay, that's unanimous. Um we do have our public comment period at this time. Anyone from the public that's here can take up to three minutes to address the council if you'd like. Um, if you do, we ask you to come to the pulpit and speak into the mic. Are there any here tonight that would like to take that opportunity?

Tommy, no. Seeing none, we'll go ahead and move forward with our meeting. Um, our first action item tonight is a donation request. Kings Peak Elementary School Kobe Horser. Yes, that's me. Yeah. Okay. Go ahead. I come up here. Yes, ma'am. This is sadly the first um council meeting I've been to. Tommy was trying to give me some tips. Oh my goodness. And I didn't I didn't say do that. You did not.

Okay. So, I don't even know. Three minutes or is this not three? Okay. Three minutes. I better start. [Music] Is it on? Okay, pause the time.

Okay, please. Yes, thank you. I need all three minutes. Hopefully not. So, I'm Colobby Hosher. I am the PTO, so the parent teacher organization president over at Kings Peak Elementary. And I am here because I was going to attend the last one. That was prior to our one and only um uh we do a jogathon for a fundraiser for our school and it's the only one that we do to kind of give a little relief to the local businesses and parents. But I am here to ask for a donation from the city. Do I say would you guys like all to say yay here? Now,

is there an amount you're Is there an amount you're looking for? So, $1 million, Cody.

I mean, any donation would be appreciated. If I did, if I was being selfish, I would say $1,000 because our larger donors weren't as um forthcoming with their pocketbooks, if you will, this year. But if I want to, if I said realistically, I'd say a dollar a student and we have about 474 that we just got some more in. So that's about what we are looking for. And all that goes back into our kindness weeks, our um teacher appreciation, parent teacher conferences. We do um a birthday table every month for the kids that might not be celebrated at home. Um we also do Red Ribbon Week and Dr. sous week. And so all of it goes right back to that. We're actually even looking for the funds to put towards um type C, which is you have to buy it to not have ads that are inappropriate pop up on the side for um our typing aids that teach that class. So, and it's about $500 a year.

Mayor, it also says in your union.

Yes. So, I was going to do that for um Steph Jenkins was who is also the um secretary there. um because a lot of people don't like to ask for money and I have no problem cuz the most you guys can do is say no and doesn't affect my health or anything. Um but she actually made her um wrestlers go out and do all of that over fall break. So that's no longer a need for for Union High School. So I'm just here on behalf of Kings Peak Elementary. So the only thing like I really app I know what it's like to to be in that position and it's a very difficult one for me and this is just my personal feelings but for the for a public entity to to use taxpayers funds for that is a difficult thing for me

but I would be happy to donate personally with my business. Oh gosh that's so nice of you. Yeah. The reason I came to this is because the other three elementary schools within um just Roosevelt itself, the other two rather, they're title ones. So, we don't get as much funding just being because of our demographic, but all those children from those areas still come to our school. It's so it's not like it's Yeah. not needed. Yeah. And I and and that's my opinion and it's something that we can't vote on tonight anyway because it's not an agenda item. Okay. Actually, it is. I talked to You don't have three minutes and you have plenty of

Oh my gosh. I friended some of you on Facebook already. Audrey, I did. So, it is an agenda item. We can't vote on it. So, those are my thoughts. Um, is just the biggest concern I have with it is being a business owner, I know how many times we we get solicited for donations and things like that. And so what I would be careful of is that the city um people would come often from various different schools to and very various different organizations and once we start to donate to one then it's almost like we have to donate to all or none as a public entity because it's hard for us to differentiate and pick and choose.

Yeah. And so that would be my my caution. Last year you guys did donate I and I know this because of a little birdie also my daughter was on the varsity basketball team. You guys did donate it to a tournament that they held the first tournament that we were actually the host for. I remember that and I'll in my defense and you probably did it reluctantly now that I bring it up. No, I wasn't at the meeting. But I don't get a vote. So or I would have said I would have made that argument then. Yeah. So, any other thoughts from the council? And and it's still open for discussion.

I appreciate that as a fundraiser. Like I was at the school and we started that as a fundraiser. So, I appreciate that rather than selling things and so I personally would be willing to donate out of my husband and I towards that too. Okay. Wonderful. Love that. How much are you trying to raise? So we don't do so

a So it's actually already passed. We did we completed the jogathon on the 8th of uh October and so we our goal is always to raise over $10,000 and um we were able to be successful in that. Um, but this was just like, you know, a last ditch effort for another donation prior to the jogathon on the 8th. I was going to come to the seven on that city council meeting. Well, first I was just going to have the city manager and then he said I had to have like come talk to all of you and that was really fun. Well, you got two donations out of the park tonight. Oh, I appreciate it.

Three. Three. Oh, awesome. Thank you. Awesome. any other thoughts? I I hesitate only. I I support it. My wife worked at Kings Peak years ago and then went to the junior high, but I'm on the school board and if I do one, I would have to do every school and I don't want to play favorites. So, I would feel better not uh doing nothing against it. I would support it. However, if you hit my wife up and she wanted to donate, I'm sure So, wise Okay. I I just personally being on the school board once I do have to do every school in the district and and that would be challenging. Yes, for sure.

So, you're going to you're going to probably do better just with my Let's get some Oh, thank you so much. Yes. Well, then I'll go this route rather than put you guys in a situation where you have to turn other people like me away. And I thank you for your time. I really appreciate. Yes, of course. And thanks for Thank you. All right. Next item is Cougar Services.

So, I'm Samber. I think I met most of you guys. This is Doug Nor. Doug is a consultant with the project. I'm just kind of an operations manager and we just come tonight to answering your questions. Kind of give you guys a quick update on where we're at on the project. We started our initial survey. Now we did the one call. We're leading pipeline companies and trying to do right now Kirby and some other guys to get information, you know, to be in back and for our survey. Um, I think we have 475 permits signed now from citizens inside the sale.

So, it's going well and we have a total of,75. Is that right? We got a cheat sheet. Okay, we have 490 permits inside the city limit sign and,275 total in the project area. So, we'll move a little bit. Um, we're starting now. So, we just wanted to come to see what we need to do to kind of answer maybe questions and find out I guess if legal has had a chance to review the permit and get it to you guys for review and what do we need to do next? So some of the questions are you're asking to do the seismic on the roads, right? The roadways or

so we had two two permits that we've submitted. One is for the city city land which is like 177 acres. Um the golf course, the airport and like the I'm going to say the sewage lagoons. Okay. Um you've got some other acres in there. And then also the more specific permit I sent to Drew was for roads based off what was done for another city. Gotcha. Just trying to kind of provide some examples there.

Right. And that was a request from the council at the last meeting that we held was do a little research some of the cities that you dealt with and their experience with that and if there was any negative impacts to the roadways or anything like that. I think that was the one of the concerns. The other one personally for me is the airport where it's federally funded. A lot of that I that would probably be one that would be off limits. You know, the sewer lagoons and things like that I don't think would be a big deal. Um but what did you find Drew on on some of that?

Basically going off of their references that that they had in the past they weren't negative on the ones that you had supplied. We did receive the contract. I did forward that to grants and I think Mayor and Josh you as far as we go. Yes, we don't have time on that form. I'm not sure. I think the city attorney was was he reviewing that correct?

I've reviewed have a few concerns I wanted to talk with other department heads about mostly about roads but also want to talk with air a little bit before I made any recommendations. Right. Um any comments, questions, concerns? So, you're asking for a permit for Roosevelt City, but you've also said you've gotten individual permits for for private property. You don't need Are you able to do that seismic study without the permit from Roosevelt City? We we need

Well, we need you need both your your energy source and your receiver private property like somebody's quarter acre lot. You're not going to park three. your weather plan is to shake on the streets and then put the sensors in the private property. That way you can damage underneath. That way when the operators drill drill lateral and say they have a good image. One thought and I Grant and I were talking about this a little bit this afternoon as well is do we have information on the weight of the the vehicles that you're using the trucks and things like that that you can get us so that we can because

what Grant had mentioned is you know some of our roads may have four or five inches of asphalt some may only have two and a half or three and we want to make sure that you know they can handle the the weight the equipment and everything else so we're not you know um accidentally damaging certain roads that may not handle that type of when we provided specs on the vibes and we even did a demonstration over here. I don't think you were able to make

I was out of town. Yeah. So we did a demonstration over here by the fire station and then we provided some a summary we directed a summary of that testing and um we provided the weight and all kinds of for well I appreciate you doing that. I yeah I understand didn't see it and not that I had to I just it was just the product that I had forward.

My recommendation right now is uh if you give me some more time to meet with Kirby because I don't know uh the specs and capabilities of all of the roads. So I had talked with him about that and I said wanted to talk with Aaron and Dustin a lot of the acorage that we' be looking at would fall into their departments just talk about any concerns they might have. Okay. And that's something we can you know we can bring it back to the agenda unless the council feels differently we can just postpone and bring it back on the next agenda it you know agenda that we have council agenda.

Sure. One thing that we would like to do if it's possible if Kirby is available, I know he's really really busy. We would like to get with Kirby and map some of the transatlant. So that's okay with the council and I want to get Kirby in a spot here. We can meet with him. I think that would be a good thing if you met together and then you could Kirby then you can make a re recommendation along with Grant on you know certain streets that you might feel comfortable doing and certain streets that you wouldn't feel comfortable doing like identified and then bring that to us at that time.

We can do that. Okay. Okay. Thank you. Thank you for being here. All right. We have Mike Miles in the back. So quiet. We're going to unleash the beast. Go ahead, Mike. The fiscal year 2024 presentation. Mayor, do you want this? What's that? Am I supposed to sign this or that should be passed around to everyone? Yeah. Not just the people that speak. Thank you. Thank you. Thank you.

All right. Um here to present the financial statements for the year ending 30 2024.

So we have a an audit reopen. Hello. Um, so we tried to get access to start the audit, you know, in the fall, you know, November, December last year. And, uh, we were put off and we were able to start in February, 2 months after the deadline. And then it proceeded to be probably three times longer than what we've ever experienced in the city. Um, and so we did complete the audit uh with Zeke's help. We got it done August 8th and then because of scheduling here I am. So um so just just keep in mind that some of this information is ancient history held for financial purposes. So let's start on page 17. I'm just going to go over about eight pages and then we'll go over the uh findings and compliance issues and I'll be back. Page 17. This the city's departments are broken out into funds. And there's governmental funds and then there's business type funds. The governmental funds, there's the general fund, the capital projects, and then there's debt service fund. General general fund is parks and wreck, the police department, the fire department, all those governmental functions. Then there's business type funds that we'll get to, and that's water, sewer, and sanitation. So the first is the general fund. Just in summary, at June 30 of the prior year, there was about $3.9 million in cash on hand at the end of the year and then some accounts receivable, which would largely property taxes and some other governmental receivables um of about 2 million at the end of the year. And some of those receivables aren't accessible because they're not received within 60 days of June 30. So, we have to offset them and say that

they're unavailable. So, and so those with along with other accounts payable are about 1.4 million in liabilities. So there in that bottom section for the general fund, the equity in the general fund was about 4.8 million and about 4 million of that was cash and receivables that were available to the city. The capital projects fund um it went on a tear in the prior fiscal year. It spent about $5 million and it expend it it spent more than what it had in its um cash allocation. So it ended the year with about a half a million dollar negative deficit and that's one of our plans. So to remedy that the the general fund should have transferred more money to the capital projects fund to resolve that.

Um and then the non- major debt service fund that's monies that flow through there to help make loan payments. There's about 190,000 there on page 18 are the um that okay um page 18 is the revenue and expenses I'll just highlight total revenues for the general fund were about 11.2 million total expenditures were about 8.6 6 million for a 2.5 million surplus. So it was operating well within its governmental revenues which is excellent. It transferred out there towards the bottom about 1.5 million to the capital projects fund just unfortunately it wasn't enough to cover the the deficit that was a result of the capital outlay. So at the end of the year it had net equity of about 4.8 million. The capital projects fund had had revenues of about 718,000. It had expenditures uh which were 5.4 million were capital total expenditures were just over 7.6 million. Um part of those expenditures were you know as you know the various projects you have going on with parks and whatnot. And then there was about just over a million dollars in vehicle leases that were obtained um during the fiscal year. and then they're offset with with what we call capital lease that proceeds. So if you go to the third row from the bottom, the net change in the capital projects fund was $4.3 million um a deficit or yeah more was expended than brought in and that's normal. So don't be alarmed at that. Sometimes you accumulate savings and you spend it on big projects. The um capital, pardon me, the debt service fund, it's kind of designed to break even. you could have had a net change of about $44. So,

any questions to this point? Okay. Page 19 are the assets and liabilities of u business type activities. So, now we'll be talking about the water, sewer, and garbage or pardon the sanitation. Um just to highlight there in the water in the water fund um there was about $8.5 million of unrestricted cash and about half a million dollars of restricted cash. When I talk about restricted cash in these three business types those are monies that are restricted for debt covenants. Those you know the loans require you have some money that's here marked for debt. In total the city had about 16 million and the water fund had about 8.5 million of it. So sometimes when you look at how much cash you have, you get excited and then you realize, well, it's half of it could only be spent on the water department. And then and then the sewer fund had about almost 2.8 million. So your business type funds, you know, were about 80% of your cash. So that's a pretty good summary there. Um in the water fund long-term debt was about 2.5 million and in the sewer fund long-term debt was about um also about 2.5 million. So both funds particularly in the water its cash balance is about four times of what its debt is. So its financial condition is excellent. And the sewer fund its cash balance is still slightly exceeds total debt but just a little bit better than 1 one. So its financial condition is also excellent. And then the sanitation fund is just the garbage collection. I believe it's basically consists of the agreement with KK to uh to pick up trash. Um the next page, page 20 are the income statements for these

three business type activities. Uh the water funds, it had total revenues of about 3.3 million. It had total expenses of just under 2.7 million. It had some non-operating items of about 156,000. It received a small grant for 28,000. So the third row from the bottom, it had a change in net position of basically a positive net income of 810,000 which is very good. The sewer fund revenues of 960 expenditures of about 970. It had some also some non-operating income which is impact fees and interest earnings and so it also had a surplus of 31,000 so it broke even and then in the sanitation fund um its charges for services were just over a million. Um the cost of collection for contractual services there was just over 1.1 million. So it's if the sanitation of collection was about $100,000 more than what was brought in. So you want to make sure that that continues to break even. So there might be a rate adjustment there in the future if not already happening.

Yeah, we've talked we've had that discussion several times about how to how to handle that. No.

Um, page 21 I like. It's a valuable statement. Um, because the income statement for the business activities include um, depreciation expense and do not include debt service principle, it's important to look at a cash flow statement. So on page 21, the cash flow for these three funds are broken out into four sections. operations. Non- capital financing, capital financing and activities. It's important that the operating cash flows is enough to provide cash flow for debt service and for capital projects. If they're not, you you diminish your savings or you have to go borrow. And so and so you want a good positive cash flow one to to accumulate some savings or and to pay for future projects. net cash flows in the water fund was a surplus of just over 1.4 million. It had some change in customer deposits of 21,000 going out the door. It had cash flows from capital financing which includes um capital projects and payment of debt and then also any capital grants and borrowings. That was nearly break even at 13,000 and then interest earnings were about 11. So all in all, the capital activity in the water fund for the 2024 year end was pretty minimal. And so because it didn't have large capital projects, it did have a surplus of cash of 1.4 million and change. So pretty good. So it its cash went from 7.5 million to 9 million. The sewer fund, it had a operating cash flows of 357,000. It had capital financing activity of agative 256,000. which the majority of which was $246,000 loan payment and then it had some

interest earnings. So all in all its increase in cash was $134,000 bringing its cash balance to 3.3 million. And then the sanitation fund it only has cash flows in the one section the operating and you can see there it's cash decreased 148,000. um it only had $11,000 to begin with and so it took that cash balance in the home and so it's essentially borrowing from the city collective and so we mentioned the capital projects fund also being in deficit and the sanitation for state law that is compliance finding you can't have a fund in a deficit and so resolve that Zeke for the new year's audit take a look and transfer money as needed and do a journal entries. Um, page 31, just want to highlight that real quick. 31's a schedule of of your long-term debt. There's two pages. The page 31 is long-term debt associated with governmental funds. So, parks and wreck, sheriff, water, roads, um, not water, but roads and whatnot. Um the only debt activity that was an increase to debt was with financial Pacific leasing. Um almost 1.1 million of vehicles uh were leased and they those leases matur. So be careful on the vehicle leases we've experienced with other clients. Sometimes there's uh pretty significant imputed interest and if you don't follow their lease schedule um sometimes the uh payments are exceptionally small in the first couple years then they balloon and become gigantic in say year number three and then and then what happens is if if for some reason the market changes say the

period that happened after co sometimes vehicles can go down the resid residual values can drop so much that the value of the equipment may be less than what the loan balances are and so you're flipped. So you do want to be careful on on vehicle leases they're bad but you just got to look at it.

And maybe that's something we look into a little bit more get a little more advice on whether we purchase or lease and and kind of what the bottom line would be. Um, yeah, even leases have interest rates even though they may not they may be hard to find inside the document, but they do. So, yeah, we'd be happy to chat. Okay. Um, let's see there towards the bottom. Um, there's two there's two graphs there towards the bottom of the page on 31. There's the debt service for your loans there towards the middle left. And that that debt service for the next 5 years is about 123,000 including interest and then it's 5year groupings after that. So it's nice and steady. And then on the right is the debt service for the leases. Um it's 184,000 of principal and interest for 2025, the year that just uh terminated. And then for 2026 it's it's comparable. And then in 2027 and 28 it triples and the death service there is part of the 17,000. So a lot of the leases are designed that there's a a trade in period that you can go and trade in the vehicles at a anniversary mark. So you just look at your leases and see what's best for the city. And then on page 32, um long-term liabilities for your business type funds, your water sewer. Um the only additions there to your debt was $67,000. It looked like there was probably one vehicle that was leased. So it started out the year at 5.5 million in debt and then there was $412,000 of principal payments and it ended the year just under 5.2 million in debt. And you

can see in that schedule below the debt service there is 400 for the next few years. So pretty tolerable. Um those business type activity funds appear to be wellrun and have good solid cash questions. Anything to add? Where did all our money go into capital projects funds? Um just kidding.

I'm kidding. We'll talk about that later on. Does uh I did have one question on that since mayor brought up the capital. Does the do the grants and stuff play into that as as revenue or or how does we talked about that it's possible that the books were so it's possible that there were some pretty seriously large uh reimbursements coming but they may have not been received until well after June 30th. Yeah. They may have not been picked up as

that's what I'm wondering. That's what I was wondering too because the the amounts that we were seeing in those capital projects that uh accounts that we're making decisions off of don't reflect what I'm seeing here. And so there may be some things but we can get with Zeke and and look at that. Um it's did you look into that? We talked about that one. But it's very possible that the your finance manager didn't identify those receivables and report Um, let's jump to 55. Time to be transparent. Um, so there was two internal control findings that were both what we consider material or very significant. um the the condition of the financial statements in nearly in every category that we look at was mistaken and required. We had over 30 journal entries and they were up quite significantly. And so I'll just read that to you. Um during the audit of the city's financial statements, we identified multiple material audit adjustments necessary to correct the statements to the general manager. Um these are required to properly record capital asset activity to correct the cash balances, long-term debt, revenues, payables, and direct. So um it was disappointing. So

was some of that could some of that been due to the change over to Tyler? The the conversion to Tyler answer question was yes. That made it more difficult. The conversion to Tyler was July of 2023 and this was year in June 30th 2024. So there was there should have been time for them to at least Okay, that's what I was curious because I know it took him a long time with Tyler. It wasn't a the audit felt like we were doing that transition for you. There was so many entries that didn't pass from the one year to the next correctly that that was a large part of our correction process. It's where all of our capital project went.

I bet paying for the audit. I was uncomfortable sending those bills. The And you're right. And we, you know, we talked about it as well and we knew that there were some issues that we needed to correct and luckily we have Zeke here and I hope the relationship has improved and and that the um I guess the work output would be much different. Yeah, our work experience with with Zeke was very good. It was tedious because there was so much Yeah.

And he was probably sick of us. So, so, so Ba Mike, based on your statement though earlier, so would you be starting next month with Zeke? He's going to go on vacation. He said when he's when he's back, didn't you say you're going on vacation? No, election. Oh, election. Once the elections are over, then he's willing to start the process with you again. Yeah,

he just he is still well I don't want to speak near but he told us that he's still catching up from from some of the residue of this. He's done seven months of bank reconciliations in the two two month period. So he's got a lot of work ahead of him and he has committed to when he's getting to when they're done through June 30 that we can start. Thank you Zeke. Sorry. Mid November when we plan on starting the next audit. But you've already been doing a lot of the grunt work now, moving things and stuff, right? That we're kind of Yeah. So, so it maybe go a little smoother this next time hopefully.

Yeah. Um so so in in light of what we just talked about certain activities need to start that were it was happening years ago. There needs to be more timely reconciliations. There needs to be more timely review of the financial statements. There needs to be we were Yeah,

we were asking for those two and they weren't. I mean this is tough but yeah the monthly reconciliations were the big one for me. Yeah there's we yeah there's a monthly binder that's prepared just resume that process. It's a great way to review check registers bank balances. Yeah.

Um insurance control finding number two. This is kind of a best practices um the chart of accounts that um that was built upon the transition from the previous software to Tyler Tech was honestly a bit of a disaster. It had accounts spread out in places where it just didn't follow this practices. Normally you group assets and property and liabilities and revenue expenses together. They were scattered throughout your chart accounts. just follow up a couple thousand accounts. There just didn't seem to be any rhyme or reason that should have been identified at the transition time and it just wasn't. So that's finding number two is just to go in and clean up that chart of accounts. Um there's three compliance findings. Um we talked about that one 2024-1 on page 56. Um, the sanitation and capital projects fund had negative fund balances and so just look at that and make sure they're in the positive before we start looking at junior 2024-2. Um, the sanitation exceeded its legally adopted budget. So that single fund did exceed it budgeted expendure

which basically requires the budget reopening. It would have. Yeah. But I don't know how you could have done that. The books were in such condition that you may have not had any idea. Right.

Um the uh 2024-3 this is uh state law. The city prepares monthly financial reports for for review by the city council. However, the reports consisted of or I should say past consisted of graphical presentations and do not include detailed financial data and revenue expenditures or plan balances and the reports is presented to the council did not agree to the general ledger and taxual activity. So the graphs that that were being presented didn't match reality. Um and so that is state law does require that you review financial statements and uh also your budget tax. You know for government land a budget is an excellent internal control tool. When something flies out of budget you go and then um that's it. Any questions for me?

I just I'm curious. Um so there's these five bindings. Um, seems like some of them are kind of related to each other. Is there is that true or are are all these independent of each other? Well, we could have had dozens of findings, but the internal confining number one, we just we just combined them and said the whole thing was a mess and Okay. No, that's good. It's good to know. Yeah. I mean to see what's going on and and so you might get Have you gotten a letter from the state a corrective action letter? We were behind.

Yeah. Sometimes the state will look at the findings and they'll say these are bad enough that we want a corrective action letter and the council will have to write one spot to the state office. Um if it's a repeat binding next year, you probably will for sure get a corrective action. Yeah, we got one on that. That's good. And we won't next year either because we're not going to repeat that.

But we do appreciate all that you do. Um you've been with the city for quite a long time. And our biggest thing, there's a lot of things that happen, but we're grateful for the controls that we have in place to at least identify those issues and correct those and then make sure that we're doing it right in the future. So, we appreciate that. Mayor, do we need a motion to approve to improve or approve? Both both improve and approve since it's an action item. Yeah, I think we we need a motion to approve approve the findings. That's what I thought.

Yeah. and also to acknowledge them and that you're going to work on. I would make that motion that we uh approved or accept the presentation from uh AOK Miles and Associates on the audit and that we also work towards improving those things and hopefully the staff can help Zeke with that and get that done. Okay, we have a motion. Do we have a second? I'll second. Second by Councilman White. All in favor? I. Any opposed? You can leave the letter. Thank you. Thank you. We appreciate you.

All right. Now that we have no money in the capital projects, what do you have for point out that this has been approved? Mayor, council, this project I'm bringing to you tonight is has been long in the making. Um, we are looking for approval um on a bid in this packet to build new storage sheds uh for golf carts. Is that the color? That was my question. too. Color can be determined, not red. Yeah. So, whatever color,

we either have a committee to pick color, which would be our city beautifification, or we need to bring that back to council. But yeah, I think we at least have ought to have a committee decide on Yeah. But not red. Okay. Based on Saturday,

orange comment on color. Um, I'm waiting for direction there. So, currently there are 42, just to give you some background, there's currently 42 personal cart sheds of the golf course. We have a lot of other people wanting to bring sheds up. And so after speaking with Grant, we've decided it's probably best in time that we have people remove those sheds and the city invest in some actual sheds to clean things up up there and take away some liability that the city's faced with if something was to happen. Um, as also by doing this, we're going to create a lot more parking, which is very much needed. We'll get hopefully get some cars off the streets and neighborhoods up there

and advance along that 18. Yeah. So, we do have some money still in this project that that would be looked at for sure. Okay. Um, with that being said, we're proposing to build 46 sheds. And how many do we currently? We currently have 42. Okay.

U, we have had people find out about the possibility of this project and show interest. I'm not sure how many of the current shed owners are going to renew. U, we may end up having plenty of availability. we may end up needing more availability. Um the good thing about that is is we still can add on um to these sheds in the future if we need to. So that's just kind of what we feel is best right now to start with 46 um and try and fill those if we can before we add more. What's the total?

So the total is um $165,129.50 50 in your packet or in the memo. It shows that that comes out to be $3,589.77 per shed. These will be 8x10 sheds with a rollup door. So each shed will have its own personal rollup door. Um they're doublesided, right? Yeah. Yeah. Right here on this map, this is where we propose that they go. Um but there will be double sheds on both sides. and what are we going to charge annually or monthly?

So, in your packet as well, um there's a few proposal ideas that we would love some direction on um as soon as possible so we can start letting people know. Okay, let's let's start with the the price because this is something that you brought forward to us and then we did allocate some funds. So, how does it come in with what was budgeted? Yeah. So, um, in the budget right now, we have $252,000 and or $252,23 in the budget. Um, like I said, this project would be $165,12950.

Okay. Um, with that, while they're pouring concrete, um, there's 20 there's a um there's a bid in here for material bins that are much needed to kind of clean up that parking lot. And so that bid is included in that 165 as part of that project. Um which would be really nice to to have those. So that is the proposal and it's proposed that we hire um junk in the trunk. Sensei CRM is a building company and they've actually done a lot of buildings in town. Um you can get your references and things like that if you want to see them, but they have build sheds here locally.

Did you get how many bids did you get for them? three. I reached out to five different companies and I had three of them come back. Um, you can see those in your packet. I can cover those if you'd like. Yeah, this they were significantly less than the others. They they've been on site. They looked at the project as well as the other companies. I was just curious that um are the buildings equivalent and in design and nature for the most? Yeah, they're all almost identical when they bid them.

I noticed there's uh a few bids from junk in the trunk and then maybe some concrete bids and some like paper some kind of bit or block bid. Are those all the same 165 kind of combined? It is. Yeah. Yeah. on their bid. Um, we'd be doing you guys would doing a lot of the contracting work to but it would be between cement workers and the building contractor would so it would just the only thing we would be dealing with is a or the concrete sub. Okay.

They'll come in and do the concrete and then the actual sheds will be from a different company that comes in and installs those. and the 165s, the concrete and the sheds together and the material bins. Yeah. Okay. And those other two bids were those including all those things as well. Yeah. Um they actually didn't include the material bins. Okay. But they are still higher. Um it was hard to get concrete people to come and give us bids. Um Cool. Yeah, it was quite the process to get some of these subs out. Um, in those other bids, they did bid the concrete, but they actually didn't have anyone show up. I think they just kind of went off of general concrete numbers that they using in the past for slabs.

Yeah. The only other question I have personally is, um, is this something you're going to try to start this fall or are you going to push it to spring? What are your thoughts? Um, you know, weather permitting, we could get started on one row of them, I think. Okay. But we would like to start giving people time to remove their sheds. Um, start timing wise, what are we going to do to give people time to get their sheds off and then if they don't move their shed, then what?

Jet fuel earlier, but no. Um, did draft a nice letter for us. So, we will be the timeline and if it's left there then it's city property auction offer figure out what we do there I don't think we quite address that what happens if they leave them um I think my recommendation would be to give them a few months and maybe start sending a letter so they would be treated as a band

so I mean just so we give people notice enough that we can do that and then start being able and then my other question is longterm going back to that map where they or do you have like a plan out for putting parking where the old sheds are and you kind of map that out and the where your building is and interfering with what you'll have there?

Yeah. So, we haven't actually mapped out those parking spots. We wanted to kind of remove the sheds that are right there in the middle on the asphalt before we kind of line that out. And we'll be working with Kirby. He said he'd be willing to kind of help us out and figure out best. And then south of the sheds where that green space is that's kind of been abandoned by sprinklers and such. Do you know what I mean? Are we parking there too? Are we going to turn that into parking? Make that into parking there. We've discussed that in the department head meetings and we'd like to make that into parking and use some of this excess budget, not excess, but some of the remaining budget,000 to really kind of spruce up that parking lot and

just get some extra places for people to park along there. Yeah, I don't know if it's possible, but just cuz it's kind of a rise there where that grass area, it's not really grass anymore, but I don't know if it's possible to keep the trees or you would have to lose them along there, but it'd be nice if we could replace those trees if we have to take them out. Do you know where I'm talking? Yeah, along the Those are Yeah, I looked at them. They're old pine trees, but not very healthy. But I just I hate to lose any of the greenery around there. If we could replace them, maybe that'd be nice. Yeah, we can definitely look at that.

That's another idea we had is to plant some more trees along the fence that you can see right there on the golf course to kind of keep golf balls from hitting vehicles. We don't go in that direction, but trees is a great option there as well. Well, with that, um, sounds like we got quite a bit of information on that. Do we have a motion to approve that?

This is the other thing that I thought was important to note that was in the proposal is and he has different options in there. It's a payback of the amount we were putting in within a three, four or five year timeline. And so I appreciated that. I think anything we can do to have the golf course bringing more money in is good. So I don't know if we wanted that today. so you know what kind of we're leaning towards to tell people that would be very helpful so they kind of know I did appreciate that forward thinking of getting that money paid back towards the expenses there and making it a profitable thing to have there so and that's part of the fees that we're going to charge right so should we look at that

that is really quickly I yeah I had a question on that just because I don't like the the kind of weird numbers I understand what you're doing but after five years the shed's paid but they people think then that They've paid for the shed, it's theirs and they don't have to pay that fee. So that's council information. That's city student information. They won't those sheds are ours council meeting or something they can find out. The question I have with the fees is have you looked at other and I'm sure you have, but what other golf courses have you looked at to derive those fees from?

Um, we have not found other golf courses. I I haven't called golf courses, but I looked up just a storage shed cuz I could just go over there if you know what I mean to rent that space. It's a good $70 to $100 a month to rent a space like that in town. Gotcha. So, if you're needing a spot for your golf cart in town, it's going to cost you that. And to have it that close to the course is I think makes it more valuable in that regard for that purpose. But

we can look at those rental storage rental fees, but kind of decided to send you these numbers just based on if we rented $60 a month, let's say, and let's see 720. That would be a 5year payout. And I mean, we can always raise the rates. Um, yeah, we did, but I've drafted and sent Aaron a lease agreement, too. And I think we just left it blank, didn't we, for both term and compensation? Yep.

Yeah. But so we would just be setting the the length of the lease agreements that we I don't think I put in an escalation clause. We could if you would like. Um I was just thinking we would probably keep it for like three years or less and just build it into the price. that if you would like to include an escalation pause and offer longer term agreements, we can do it that way, too. Okay. I'm obviously looking out for the city, you know, making sure we get these paid off, but also feel like I'm representing the golfers a little bit as well, right? Um they are spending right now $26, which is extremely inexpensive. Yeah.

A year. And they do bring their own shed in. Um, so I did like in there too how you put just to have the golf golf cart pass included. I think that's smart and then you're not trying to collect something from there twice. So if they're having their cart on the course then they need to just pay that with is that's my opinion. Yeah. Tell me, will we need to be I'm guessing that the contract that they sign when they lease this will state that it's not to be junk storage. Will we

Yeah. I make sure that there's they can't use for car golf Christmas decorations. It's close to me. It says right now that it is only for storage of golf carts. Okay. And we, as I thought about since I was actually thinking we might expand it a little bit because we don't even have provisions in there where they can leave their clubs or something. I don't know if they do, but right now it's strictly the car is all that's allowed in there. I wouldn't have a problem with the clubs if they wanted. I mean, that would make sense, but I don't know that they need a lot.

One thing that I'm thinking of, too, and then something that we deal with at the airport is like fuel. You know, if we have five gallon gas cans in each one of those and we have the fire, something like that. I don't know. It's probably something we ought to think about. Yeah. Then we'll be I would say that we do maybe bring gas when they I don't know. I don't know about story. I guess

it's just something that we, you know, but we also have in liability in terms that we have to pay for as well. And I don't think we get to that degree. I'm just wondering as we're thinking about what can be allowed and not allowed, just some of those things that would bring higher liability to the city and to other other patrons in that area. What do you know if they're storing gas in the sheds right now? Yeah, I'm sure some of them are

just about and that's I mean I guess that's something we can still discuss and determine before we start signing lease agreements. I think it might be good too if we if there's somewhere along there we could put a security camera too that kind of has eyes on people coming and going and yeah what's coming and going and so grant you don't recommend going because the the proposal is five up to five years on this and I know you just put numbers down but you recommend three years and renew. Yeah, I was just throwing that out there. Okay. I didn't. Yeah, we left it blank in the agreement. Um, and you guys can set it however you want to do.

My thought is if we start out less, we can always increase if we feel like we're, you know, less than what we should be. You start out high. I don't know. But we can discuss that. That's just that's something we can discuss at another time when we get the contracts, too. Yeah, we can. Um, if you want to make it part of the fee schedule or something too, we can just refer back to the fee schedule in the contract and then we would want to have an exit provision in there for them. So, if the fee schedule increased and it was more than they were willing to pay that, they could give notice and get out. But that makes it so that you're not addressing it on a contract by contract basis. It's just across the board it would affect them all.

I think that would probably be the best. That's what I was thinking.

So, well, good discussion. Um, so the question then is, um, are we pulling the trigger on it? So, do we have a motion in regards to awarding the contract for the golf sheds? Given that that Aaron has the budget for it, I would move we go forward with his recommendation of junk in the trunk to to start the process of the sheds. I think we need more discussion on the on the fee that we'll charge and and kind of that part, but I I think weather permitting you probably, like you said, get started sooner than later. So, and you have budget for it. So, I would move we go forward that far.

I'll second. Okay, we have a motion and a second. Any further discussion? Seeing none, all in favor? I. Are there any closed? Okay. Motion is unanimous. Um, Zeke, right? I didn't miss anything, did I?

The bid award for our police vehicle. So we have eight um police vehicles right now, but leases are expiring in January. Um and we are adding one officer. So we're we put out for bid to do nine dos. Um we received bids from Bankorp Enterprise and Unified. The bids to get them apples to apples. We we had a committee of three look at them and and evaluated in bank. We end up just going with the the lowest price um based on the specs that we need on the vehicles. So Bangor was the cheapest of the three. Our recommendation is to go with Bankorp um on a 48-month lease on 2026 Dodge Durango and that will include the updates. So on the 48month lease and they have different packages. So we have three different packages here. Obviously the K9 package is going to be a little bit more expensive because there's more up that go into him and then the different like Texas ones are less. So with that an upet cost of 15,000 a 48month lease um is $13,274.58 of annual payment on the $25,000 upfit. A 48month lease is $16,42.7 annual payment. And then the $20,000 upfit on a 48month basis, 14,65832 annual.

And so that was the recommendation of the committee that reviewed them to go with court. Um Zeke, we on the packet all we got was the one page. I didn't see any of the numbers or anything. So it would it would be helpful if we had the numbers. We all like said that's all I got. Yeah. Do you have it here that we can display for the council? Another question I have is so do you did you say 178,000 170. So no. So the numbers were per vehicle based on the upfit.

Okay. So on a $20,000 upfit at 48 months it was 14,65832 annually. But what's the total liability that for the lease? Um and and the only reason I ask I'm wondering so we're doing nine. Are we retiring nine trading nine in? eight and then one extra would be for the new officer. Okay. So, with the um where are we at with

EV? Yeah. I personally Okay. So, one of the thing I would just be a little cautious because if we lose the contract with UB Techch, I wonder if we need an additional officer and you know better, but um that's just that's some conversation that I know we've had um with the administrative team, but so we have nine new. We're turning 80 in

and then you've got a total. So 43,97439 would be the annual payment of those nines for four years would be roughly 170,000. Yeah. Okay. Any other questions? per year or per four years and then times the nine vehicles. Yes. So it' be a million five for nine vehicles. Well, you said 42,000 a year. Is that for all nine? That's for all nine.

Okay. So, I misunderstood. So, then it was and then for four years. So, that would be 170,000ish, right? 180 175 somewhere in there for the 4year term. 172 is what you got. 175. When is that? When do you need to let B court know? Um, as soon as possible. The ones we have currently expiring in January. Okay.

So, we're trying to get the order in so we can get all get them here in time to make that transition. The current ones that we have are with so it does take longer. We do have some over there transition since we are going with the same we would be going with the same. Gotcha. my my gut feeling I mean the council as long as the council feels comfortable moving forward I'm okay with that I do like to see and have the information up and available to the public too but just so we can see it I'll defer to the council as far as any other questions any other information that you need on that and what was our budget for that lease program

so it would be the the same that we have budgeted Um, I don't have this year's budget here with me, but I can get those for you. Okay. Yeah, I'd like to I Yeah, I think it would be good if we knew what was budgeted because if we if if it's more than we'd have to open the budget, right, to adjust anyway. So, and and not seeing the numbers. I mean, I'm not I agree with the mayor. It'd be nice to be able to show, you know, in council meetings. We could certainly table this next meeting and get some of those numbers posted in and out. That wouldn't be an issue. We have time for that. Mhm.

Okay. Also, um just from the from the audit, what were your feelings about what uh Mike Miles said about being cautious about decing vehicles? Was that something that we had thought of? Yeah, we we've looked at going um both ways and currently right now we're looking at leasing the the police vehicles and then purchasing the administrative vehicles um because of the different uses. Um and as far as the payments doubling or tripling, that's usually when they get that double tripling is when we treat them back once and that's how we design those to happen is that we get that lower payment until they start and the year they trade them in before that. So that's usually that turnover period that we have

in the trade and we get value back, right? Yeah. Depending on the market,

right? So it just depends. I'm I'm actually very supportive of the of the lease program for the police and and so I don't have a problem that way per se. I'm more concerned that we didn't just didn't have numbers to show and that we didn't have the kind of the totals or know the budget to make sure that we're within our budget. Um, so that would be my only concern. I don't know if anyone else had any other concerns, but that was my two. Uh, question about timing. If we table, when will we have a meeting next because there was some chatter about election night, not having a council meeting.

Yeah, we have an item, our last item tonight is whether or not we have a council meeting on election night or not. And I know for you and several staff that's a very busy night and so you know counting ballots and everything else and trying to get the results in in a timely manner. So that's something we need to discuss with the council. So that could push it to the second meeting in November. Is that going to be in time or do we need to get going on it? I definitely push it. We could extend our current leases with court a couple months if we need to. If we did that, are we going to pay that higher premium? Yeah, probably.

I I would say then, mayor, even though I'm not totally, again, just minor things, I think we better move forward so we can save the money. One thing that I would suggest, and I I think I know where you're going with this, is I would suggest if you make a motion to approve, just make it contingent on um legal counsel and and Right. administrative review.

Yeah. just so it's within the budget and and have grant approve that way we can move forward but at least some eyes get on it just to double check. So that that was actually exactly what I was going to say is that we have that we go ahead and move to go forward so we don't delay because I don't want to cost city more money if we can get this done sooner. So, let's go ahead and move we go forward with, you know, a legal and administrative review. And maybe if I could just also suggest um that those numbers are presented at the next council meeting. Yeah. And that's fine. When we get the final number, I'll I'll accept that as a friendly amendment or addition to my motion. All right. We have a motion. Do we have a second?

I'll second it. Second by Councilman Bar. All in favor? I. Are there any oppos? Okay. Motion is unanimous. Thanks, Zeke. Roosevelt City Page Bands tank by pass. Jeff. Yes, I saw Kirby stand up too. You can come. You can stand up. No, no, no. I skipped one. Kirby's on. Yeah. Would you please go ahead? So, um, while you're up, go ahead. You know, I'm just here.

So, um, we helped Kirby, um, and the public works department put together a bid package for some additional fencing and the sewer farm. I'm sure he's talked to some of you about. Um, the concern, I think, from the public works is that, um, as traffic increases in the gun range area that, um, people may, unfortunately, people don't they can't think Right. They're I think that the public person is trying to avoid people traveling areas they shouldn't. Not that I guess it's a huge deal, but rather than allowing people to drive wherever they want on the um you know in some of this kind of dead area, but also protecting the area that gets leased um for farming, etc.

And it is a huge deal for not to be able to access those guns, you know, for a domestic solution. I mean it's it's huge that they do not this will keep them out of there in the field which is very vital and critical stuff that the city has the only the only thing I wonder about because that extends out to the east quite a ways from the ponds. Yes.

Um and I and I think we already have a chain link fence on that side. The only thing I would just with the archery range, I know it's kind of isolated to a certain area right now, but if we were to expand that to like a 3D range or something like that, it may incorporate some of that land that would be fenced in. Not a lot of it, right? But, um, I don't see any major problems otherwise, but that one area I think and I think that adjustment can be made there. you know, it's it's really just to fencing and far. It's not, you know, chain link or anything that can't be in the future.

Great. Any any questions from the council on that? Budget wise, it's in the budget, right? I remember you telling me that. Do we get bids? Yeah. Yep. So, it was advertised on the state's purchasing website. Um, and we had quite a few plan holders. We had two bids turned in. Um, one was for Aerost Striping. We just had this bid opening this morning at 10:00 a.m. That's what it was advertised to be. Um, so we had Aerost Striping, which was the low bid of 62,900 and then we had Aava Builders um was the other bid and they were 104,500 with an engineer's estimate of 65,000. And I think you even had more than that budgeted. I did. What is the total length of the fence?

It's about a mile, right? Right. At a mile with miscellaneous gates. Yeah. Again, on the on this, I didn't see bids. I just have the map in the Yeah. So, we just opened them this morning. Okay. So, that we didn't have a chance. We could send them to you. I mean, they've been reviewed. Um, we did call um references on the as well. They were checked out. But yeah, that's always my concern is low bid doesn't always mean it's the best bid, right? Y. But you you're pretty comfortable, Kirby. Yeah. references were checked and uh they came back real favorable. So,

okay, any other questions? Well, I guess I move we approve with the recommendation from the public works to go with the who who's the bid striping. Thank you. 62,900. 62,900. Okay, we have a motion. Do we have a second? I'll second it. Second by Councilman Goodri. All in favor? Any opposed? Okay. Motion is unanimous. And now the next one. Gage check. Yeah. The page bench. Thanks.

So, um, the page bench project is is going. If anybody's driven out there, they've probably seen um they're doing they've basically completed the 12in line down the page bench road. Um we also bid out to lay place 18inch pipe coming across the fields. Um but one other aspect that part of the original bid was to install a piping around the tank so that in an emergency scenario um if the tank had some major problems or anything that water could still be served into the largest part of the city. Obviously um at the time we bid it we didn't anticipate we'd have enough funding to also install a pressure reducing valve. Um so without being 200 it would operate the way we bid it. Um but it if that bypass were used the pressure downstream would increase by 15 to 20 PSI. And so it with this PRV it would be that bypass would become a potential longer term uh solution if the tank would need to be down for an extended period of time like if it needed to be replaced or whatever and it would maintain the existing pressures that um the system has now. So u we asked the current contractor um Terry Brotherson Construction for excavating for the the quote on it and it was it should be attached there. I think I put 230,000 just to give it um this will probably have to happen next spring and so there probably would be just a little bit of extra mobilization money in that. Um but that's kind of the bid they sent us the quote and then if you go back up to the the other sheet the orange one that's kind of the total project budget based on funding from drinking water. So even if the council approves this change order, there would still be about $150,000 left in contingency in the funding, which is all grant.

And my question is going to be, do we still have the million for the purchase of that line? And we do. So yeah, unless you keep holding off and then we're going to get it done, Kirby. Don't you worry. We know how to spend money, too. So ask Mike. Yeah, there's no concerns, right? This is something that's actually a bonus that we didn't know we get, right? We only made it for two months. So, who cares? That's right. Definitely a bonus. Definitely a bonus. Definitely in budget. So, I would based on recommendation, I would move we approve this one as well. Okay, we have a motion to approve the change order. The change order. Yes.

Second by Councilman Allen. All in favor? Any opposed? Okay. Motion unanimous. No, I really do care. I I'm just kidding. I think we've done an excellent job and I'm I don't care. I just appreciate that we've been able to squeeze as much out of these grants and things to do the projects that we're doing. Um the citizens of Roosevelt have stepped up and helped with a lot of the projects too and and donating work and different things. So, it's great that we have such a great community. Agreed. That's been good. Uh Ryan with the Rep Rider Shooting Complex.

Jeff, I go too fast. Where's Eric? How long's it been since you saw Eric? It's been a while. Yeah. What's going on with Eric? He's probably hunting something about this time of year. We'll get him busy here in a minute. Sorry. I recall perfect timing. Um, so the gun range, we're ready to I don't know if I dare say this, spend money after that with a with a disclaimer that it's a federal grant.

Um, so we've been having discussions with Jones and the mail. Um, Jeff and Eric have worked with us quite a bit and we've we we're in a unique situation here. We have an awesome project. We have the funding and now we have a lot of volunteer work that that wants to get involved um donations. And so we're thinking how can we make this work and still be in good standing with the federal grant that we just received. So, um that being said, we decided to kind of treat it like the nature park. We're going to well this is our proposal so obviously it's up to you guys but so to bid off the earth work first which is the big chunk really far as the dozer work and and that would include the long range the archery range and the police range. I did not put in the cowboy shoot because it was kind of a unique beast. If if you've been out there's big boulders it's got to be moved. It's It's just hard to bid on. So, I took Danny out there and he said, "No problem. He'll we can knock it out in house um with that." In fact, he actually got excited about it. So, um that's to get him off the trail so we can do something else, I think. So, that'll save us money there. So, we're wanting to to bid out the earth to work and we're thinking that might be roughly the 150 um,000 for that. And then everything else I we we didn't itemize them out yet because we're This is where I guess we need feedback from you. Um, where we got donations and people want willing to put in their labor. So, Mayor, you look like you want to say

something. Well, I just had a question on dirt work. I remember uh when we first had the cost estimate. I thought the dirt work was much higher than that. So, we've reduced well the first bid that we put out also included the road okay work that was a lot of cost. Okay. We've also um tried to reduce uh because like we've talked we we feel like on the thousand yard range there may not be a need to build the burn all thousand yard deep as long as we block off so people can't shoot out you know into where we don't want them to hit. So we refined numbers but I think a lot of the original cost was based on moving a lot of that dirt to 2,000 south.

Gotcha. I would just I would just make sure that we had plenty in that budget and and then some just to make I mean does that make sense? Yeah. Because if we do end up going all the way down that thousand yard range or something like that I just want to make sure that that just seems a little lean. I mean I say we couldn't. I just looks a little lean. Yeah. And we've also already finished the 200 too. So that's not part of it. So Right. Well the 200 cost about that much. That's why I'm saying that if you were that total cost with the buildings and everything for the Yeah. But those buildings were I mean

what's that? Yeah. I don't I think the buildings are a lot. I think just working with Kevin I know that we were over 100,000 in just the dirt work that they donated. Yeah. For just 200. And so I just want to make sure that we have enough. That would be my own concern. Yeah.

And so with the buildings, the restrooms, the cameras, um targets and everything, we feel that we could save the money as well and let it stretch by the city purchasing the supplies and then getting bids on having the labor done and putting it together. So that way you know getting volunteer work too some of the labor.

Yeah. And and Jones and Mill work with Roosevelt city on overseeing the project, making sure everything is to spec and and everything that we need to do far as the grant goes too with the bacon wages and and all that stuff. So the project we're we our fund we're looking at 1.2 2 million is what we that we have that we definitely be under. So, I just want to make sure we still have the Do we have 300,000 left in the budget? I know we're close there. It's actually more than that.

It was 47. Okay. You can round up, mayor, if you want. It's fine. Do we have the do we have the 900,000 or how do we access that? That that'll be refunded through receipts with it'll be reimbursement. So we'll have to spend the money. So we want to spend that first and get the money back quickly and then save ours for the last part. Right.

Yeah. where this is such a I mean this is such a like like what is that 75% I think so every dollar we spend we get three more I mean we definitely want to use every bit of that money because it's such a a positive funding package so um I would just say I like the idea and and I like the proposal and I would be in supportive of it and then we'll just see where those bids come back and we might have to massage that a little bit. But I like the idea of how to proceed. Yeah, I just I think we feel comfortable knowing that whatever. Obviously, we'll get the bids, we'll bring them back to you. Um, as long as we know what our threshold is, you know, at 1.2 or 1.3 something, whatever it be, we'll keep the project under that. Any other questions? I

just want I talked to you earlier today, but I just want to make sure Jones and the Mill be involved. So, we'll make sure things are to the correct specifications to make sure things are safe and that, you know, we don't we want to protect the city. I don't mind if we have volunteers that are willing, you know, WCF, others that want to come in and help with the project if we buy materials. as long as we're just under some guidelines so they know we have to do this. I know we went to the 200 yard. I I just mentioned cuz we're getting a federal grant. We better make sure it's ADA compliant, you know, and they did that. That's like it was done probably the next day, uh, you know, or within a couple of days. And I think that helps, you know, uh, with that. And so we just want to make sure that, you know, things are safe. I don't I I I I like the idea of uh procuring the materials and then if you know we can get some donated labor as well as you know uh pay for some labor to get it done make sure it's done. I think any way we can make sure to stretch that like mayor said we want to spend it all but let's make sure we try to stretch that as best we can cuz we want if if we're going to do let's do it right and make it state-of-the-art as best we can

I think with and correct me if I'm wrong but with that federal grant it doesn't matter who performs the work on that project it has to meet federal spec right I mean they mistaken wages but there's certain criteria that we have to meet with the burn material rocks in the burm, all of that if you look the NRA guidelines and so I'm sure the build right that that'll be part of it.

Yeah, that's that would be my only concern on buying the materials and then having volunteers just so someone's there to make sure to just double check work and make sure things are done cuz you know sometimes there's definitely ways of working around things and making things work. You know, isn't that what duct tape is for? We don't want that kind of situation obviously in our in our abilities. No, I'm confident. So I think no, I'm talking about volunteers, you know. That's kind of how we did with the nature park. We've had sunrise kind of just lead us the way and whenever we get a hiccup or anything that needs to have um studies done, we have them done.

Yeah. And I think we've approved I'm confident we've approved the 1.2 2 million and I think we just need to I mean we can reapprove that and then just the the method of you know we get the bids for the dirt work and then um anything over you know that would fit within the procurement policy anything over 10 grand or whatever comes back for the council for you know just you know other bids that might come in and work that might be done. Mayor. Yes, sir. Secretary of gun range. You and I agreed to your story just so you know don't forget about that. Yeah, I remember that. Okay. So,

how uh offered to make in my in my opinion a significant donation a personal donation to that and so of and that's something that we'll we'll have to discuss. So, but we appreciate that. You're welcome. So, okay. So, did you need something from us, Ryan, or just we agree forward? Yeah, if you can obviously we'd like a motion to proceed forward on starting the receipt bids and and keep it under the 1.2 and perfect. No, that sounds great. Okay. Also moved. Okay.

All second. Motion in a second. All in favor? Any opposed? Excellent. Thank you, Ryan. Thank you. Uh, department update. We don't have one. Okay, we don't have Well, the financials. Um, have any questions on those? I move we approve. Okay, we have a motion to approve. Second. Second by Councilman White. All in favor? I.

Any opposed? Okay, motion passes. Uh, city manager report. I just have a couple um things to do. So, just as a reminder, the trickor treat on Main Street is happening again this year. Um, correct me if I'm wrong on this, Aaron. Uh, 3:00 to 5, not 5:01, right, Alan? 3 p.m. to 5:00 p.m. Street's open. He wanted us all off by 501 coming. So anyway,

I would say start wrapping up at quarter two and if they could just get off the street onto the sidewalk. Most of them won't stop at 5. Yeah. And there'll be booths in the street, too. I think we've got like 15ish. Yeah, probably more or more. So, it will be a little bit more crowded this year as well. So, um second thing, I know Zeke's mentioned election day and everything. I was just going to throw this out, but the early vote was 28th through the 31st, correct? here in the city. 8 a.m. And then on election day, you go until 8 p.m.

And it's important this year that ballots are in the office by 8. We used to be able to accept postmarks me, but we can't this year. So they're not in our possession by 8:00 p.m. We can't count on it. Really? So even postmarked, you can't. Yeah, that's weird this year. Interesting. probably because of what happened down the south. Um, with that, since we're on that topic, let's go ahead and talk about item 13 just to knock it out. Um, and the question is, do we want to hold a council meeting that night because of election night or do we want to forgo and just hold the council meeting the second and just have one council meeting?

Historically, we've not held it that night. So, I would I would vote not to personally. I think uh especially with staff having to count ballots and and take care of that I think would be better to not. That's my opinion. Okay. So, um let's take a vote. Uh who would like to have council meeting that night? Who would like to forego the council meeting that night?

Okay. So, there you have your answer. Awesome. Anything else, Ryan? I just wanted to say every time I get up here, I just want to thank some of the staff or all the staff actually, but um this time Zeke with the audit. Um he was a rock star. Derby, I know we've given you a lot of heck for making a mess of the streets all summer, but the streets look good and and I think the citizens are happy with it completely. So, him and his crew, they did awesome. I want to do a shout out to Danny on getting the trail system. He got it paved and looking good. So, did you see

been on it yet? Go. Did you see the um the response on the Facebook page and from the public and everything? I mean, that's everybody's super excited about that. Every time I've been on it, there's a lot of people on it. So, it's getting used and hopefully that I was hoping to get all those lines painted and everything down, but we've had some hiccups, but we'll take it. That's awesome. So, anyway, shout out to the staff. They're awesome. Can't do it without them. So, appreciate it. Thank you. Great. Thank you.

Uh, committee reports, anything? um not a committee report, but I I came to the safety meeting and thank the staff and I just want to publicly and council thank the staff for the efforts in the steam expo. Uh we had 1300 students from the UN basin attend the USU campus. Uh we had the Roosevelt Police, which is a very popular one with their vehicles and the and the dog especially. Uh we had Roosevelt fire brought the truck twice down and were able kids were able to go in the truck. We had Roosevelt public works the water Sawyer and Brady came and and I love their Lego model for the water. That was actually pretty cool. I uh

connection. Yeah, I thought that was cool. And then we had we just have great uh businesses, organizations, the hospital, Strata, uh Moon Lake, uh um oh shoot, Marty was doing frying fruit and had the big old long electrical arcs. Herrera,

uh Herrera, thank you, Marty Herrera. Um and uh so we we just we had a lot of great support. Uh kids got to learn about chemistry and drones and robotics. Uh Tanya uh from DW or DNR, DWR, whatever, her and Anthony who helped with the grant were there with the animal pelts and stuff. Kids got to put out fires with fire extinguishers, learn CPR. Uh so there was just a lot there. And uh but I, you know, I I organized this, but I can't do it without all the groups. And there's just so many great uh organizations in the in the city. uh Tri County, Northeastern Counseling. I may name a bunch, but uh the kids had a great time. We do fifth through 8th grade and and I know Kings Peak uh came as well as almost all the Duchine County School District except for Tabiona and then quite a few from and charter schools and homeschoolers. So anyway, Jeff was there from uh Jones in the Mill. I don't want to forget Jones in the Mill. Jeff was there. They do a water engineering of the water and the damning or something. I can't

river diversion. River diversion. Yeah. So, anyway, I just I I just this is a great place to live. I love Roosevelt and I appreciate that we have such great people willing to help and give back to kids. So, I just want to announce that and council. We haven't had council since we had the steam expo. So, this was my first chance. But, I did thank the employees at the safety meeting. Awesome. Thanks, Don. Uh, Councilman White, nothing to report. Um, just one thing really. I don't know if it's my place now because, uh, Audrey's now on the board of Utah League cities and towns. She was confirmed at our last uh, convention. So, congrats to her.

Yeah, congrats. Thanks. And I don't have anything to report. Mine's not a committee report either, but I just wanted to say thanks to Ryan, Josh, Kirby, Jeff, and whoever else met with uh us over that Bonnie drive issue. And there were probably others that helped resolve that concern there. Just wanted to make sure you appreciated you guys me helping out with that. So,

thank you. Really quickly, I just want to say, so our city manager, Josh, he's in the hospital right now. has some kidney issues and potential kidney failure. It sounds like he texted and Ryan text me, but just if you can keep him in your prayers um as he's going through that. And then Aaron, um are you still planning what you were planning?

No. So, I I got a phone call from Aaron uh what about a week ago and let me know that he loves Roosevelt City and he's committed to stay here for the next 10 or 15 years. So, I just really appreciate that, you know. No, he said he had a job offer um in St. George and um are you still committed to take that job offer? Reluctantly. Yes. Gosh. Okay. Anyway, I just want to let you know, Erin, how much we appreciate everything that you've done at the golf course. Thank you.

It's been amazing having you there. We we wish you would stay, but uh I think it's fair to announce that tonight and and uh just know that we appreciate everything you've done. And you know, you presented just like I kept hearing you saying we're going to do this and we're going to do that and I thought maybe he's changed his mind. I could be back some. Okay. Well, if you get if it doesn't work out like you thought, just let us know before December 31st. If it does, send us somebody that we'll meet up to. I'm coming down there and go What's that?

Discounts. There you go. Hey, does that does that uh lifetime mayor pass work? Why not? Um we do have a reason for closation uh property acquisition. Uh Drew, I think you need to talk to the council about some properties and then um so we need to go into close session. Do we need to to meet after close session? There's nothing after that. We don't have to talk about the property anything after. I don't do we need a do you need a decision? If we did, we'd have to have it actually on the agenda. So, we can't motion on it anyway.

I I would move we go to close session to talk about purpose list Utah code 52-4-205 property acquisition, I guess. But okay. Uh do we have a second? Oh, and and to close and be closed after uh coming out of to to adjourn after close session. Thank you. Okay. Second. Councilman White. Um, roll call vote. Councilman Boozenberg. Hi. Councilman White. Hi. Councilman Barry. Hi. Councilman Gri. Hi. Councilman Allen. Hi. Okay. I will just