City Council - Regular Meeting

Let's call this meeting to order. And with that, uh, we see the Councilman Wenbart, Cloud Hancock, and Councilman Goodrich are all here in attendance. Cody will not be here uh today, and myself, Mayor Olsen. And with that, let's we'll uh open with an opening prayer by Don Genber. Dearly Father, we're grateful to gather as council employees and citizens of Roosevelt City. We're grateful for this city, the town we live in, the opportunities we have. We're especially grateful for the citizens and the service and that they provide. Um, we're grateful for the employees of the Roosevelt City and the great work that they do in the city. We're grateful for the EMTs, firefighters, police, and others that help keep us safe and pray that that will be with them. We're grateful for those that have served in the armed services as well as those that are serving and ask to protect those that are serving at this time. Please bless us with thy spirit as we make decisions concerning our city that we can do what's best for our citizens and to help this community to continue to grow and serve them. We say it's the name of thy son Jesus Christ. Amen.

I ask to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

We had an opportunity to look at the previous minutes. Mayor, I looked them. I didn't see anything. So, I move we approve. I have a motion to approve. Is that second? A second. All in favor? Uh, have we had a chance to look at the not there? Council Cloud, can you grab those under Is that it? No, they're not here. Do we have expenditures? No. Oh, I totally forgot. I will do it right. Can I do it now? Thanks. I'll be right back. That was my minute. I was like, "Oh my god,

sorry." To be fair, she fed everyone. All right, we will uh come back to that and we'll go down to our discussion items and we will lead off with the golf management proposal. Chad Patterson. All right. So, I guess do you want to do any preface on this? Do you want me to just go straight kind of into? I'll go straight in. They they know who you are. I told them you guys were coming. We're ready to speak. So,

okay, perfect. So, um kind of just quick background. We came to the knowledge that Aaron was leaving and so I reached out to the city to see if there was any interest in us coming in and speaking with you about helping you with your golf course. And so, that started the discussion. There was a conversation and then we had you and a couple others including Hello again.

Hello. How are you? Good. Good. Um, come out to our facility and kind of see what we're doing. And then I guess this is where it brings us today to talk about more or less can we be a solution to improve the facility to maximize its capabilities for the city um, from what it is today. So, I know that we're just one item on the on the agenda, but I wanted to ask, you know, the city employees as well as the officials, the elected officials, do you guys have a plan or an objective or a desire of what the golf course should be for the community? Do we have an idea of exactly kind of like what it represents and what it should be? Um, specifically, any of you? I mean, I guess I'm talking to the group as a whole.

I I view it as an amenity for the citizens of the city and the resources they can utilize and make the place make the community a better place to live. Awesome. So, many I know that you're the golfer of the group. A little bit, but he does a little too. He does a little bit too. Not very well. Well, I think that's all of us. through there.

Um, so I guess that that's my question is that it is an amenity, but you know, the overall arching foundational pieces of a golf course have multiple facets of it to make it successful. Um, and I kind of put together a couple screen slides to show you um, and and the things that I wanted to kind of bring to surface as to why or you know us as a management company, we would want to follow your lead as a city as to what your goals are for the golf course. We have our own ideas of what we think a golf course should be. Um but working with cities, we feel it's very important to identify what is the underlying largest priorities for the golf course for the community. And so just want to put some ideas out here in front of you and this kind of sets the framework for us as to how we could potentially be a good strategic partner. But essentially um I call these things foundations or pillars or outcomes that we would find ourselves to be important and want to verify if these items would fall within the scope of what you as the city would find important as well. Um is financial stability an important piece for the city?

Responsibility is always important. Yeah.

Yes. Okay. So that is I mean and I think these are general like foundational pieces. Um this is in no particular order but you know the idea is to be able to be a good asset to the community. It can't constantly be in turmoil and in distress. And so yeah, financial stability, um, accessibility to the residents, um, you know, what that means for people who have access to it and how it's how it's operated. Uh, this could be a lot of different means, but really to make sure that it's there for the city, uh, residents. Um, is this something that you would find important youth development? I I would think so because that's how we continue to have it be uh utilized.

We have a golf coach here. So this is important to you. Yeah, absolutely.

Casey's here with us from Millsite. He's also he coached the girls and the boys in Emery Cry High for a few years. So we find this to be a fairly important piece of a foundational of a of a city golf course. Um, is this important for you? This may or may not be important to some cities, but it having an economic impact on the city itself. You guys are pretty close to the Uentas to Flaming Gorge. You have a lot of people who visit from all over the Utah and even the United States who come and visit these locations. Those people coming here could play the golf course, could bring a lot of tourism dollars. Um, so yeah, we would think that potentially that would be a good piece to prioritize as well as environmental stewardship. This is kind of self-explanatory. We at least we want to make sure that we use our water responsibly and and do what we can to be sustainable. Um, and then I'm curious like is this a major item for I guess the group here? I know for most golfers it is, but Is that a is that an important feature of it? I would think so. For me, being a private company, that's probably one of the largest and most important things because this is what drives people to come play the facility is the experience. Um, I would guess with the city, good governance, transparency, overview of of how we do things and and what we do things. Um, and then the really the long-term asset preservation or if you have an exit strategy to be set up to do that. Um, so these are what we consider our pillars, our framework of what we find important. I do think that if this is something we move forward with, I

want to really get into some of the details of prioritizing what that is for each of you. If you know, specifically, if you each have a a strong say in that, um, because that will drive how we kind of structure moving forward. Um, so with that, just kind of want to put it out there now. I mean, does anybody have any questions about anything thus far? Okay. More or less kind of explaining the role of a management company. I think that management companies can have sometimes it can be a four-letter word when you hear um about that because, you know, the idea is it's outsiders coming in and are they going to care as much as we do? Um, so the case for us is to really create a strategic partnership with the city. That's the idea. Again, kind of how I've talked about this is identifying what's important to the city, to the I guess to the city council, to the city employees, like the overarching priorities. Um, again, as a private business, this is kind of the basis for what we do. It's to create a stronger financial position through growing revenue and minimizing costs. Uh, one of the big things that we provide is that you guys are a standalone facility. You're a standalone out here facility too. Um, away from other potential facilities that could could partner with you. That makes your buying power a oneoff, which means you don't get any buying power. Um, we bring all of our resources. So we got our buying power, economies of scale, our personnel, our fertilizers, all of that kind of comes with being able to do that, which in turn will lower the cost and help us with revenue growth. Um, we

we put a lot of pride into improving our conditions as much as we can, as quickly as we can, uh, with objectives in mind. Um, course condition is the number one thing that will drive people to or from a golf course. It's just the experience on there. Um, I don't know who who besides I'm sorry I forgot your name again. Uh, Bo. Bo. Who besides Bo golfs? I know you do because you're a coach, but who else golfs here? Do you I I'm just curious as far as conditionwise, where do you guys would you put your golf course at in scale of 1 to 10? Oh, that's a tough one.

Say it's trending upward. Yeah. I mean, the spring we had, it was kind of it's definitely a oneoff year because we didn't have the water. Hot for sure. quite a bit over the last. Yeah, it looks like it's coming out of it now. I think past I think currently they're doing a pretty good job the maintenance and the tools that they have to to get the job done. Yeah. And it's a great layout. You have a great golf course. It's a fun layout. Who the design of it, whoever came up with it did a good job. I think it was like the community for the most part came up with it,

which is pretty awesome. 74 and 19 92 or something. That's pretty cool. It has some real character to it.

Um I would think that you guys where you're at today, in my opinion, there's a lot of opportunity to really improve it aesthetically. It has a lot of the the main bones of it are fine, but just like the overall appearance of it, there's a lot of opportunity to continue to drive that into aesthetically a higher better condition. Um, and so that that is definitely part of like what we try to do is we have excellence in these four character or categories to to really drive this um experience. And really like the crux of golf is how many rounds you're playing kind of determines the utilization, the experience. And so we we essentially have a a way of driving more rounds, whether it's through community engagement, through tournaments, through our membership model, uh through our network, all sorts of different ways to to continue to add people to come and play the golf course and experience it. Um, and then really it's also to reduce your risk. I mean, tell me if I'm wrong. Maybe feel free to chime in here. We don't have to listen to me the whole time, but like it has it seemed like it's been a kind of a a cycle. You bring in a head pro, they implement their model. It goes for a little while and then you're finding the next head pro and they implement their thing and then just kind of keeps going in this constant circle of we're losing money. We need to add more money. We need to improve the conditions. Hey, I got this idea. That's the challenge of protecting organization. when you try to do it, especially as a city, when that's not your priority, your priority is well beyond that in terms of police, schools,

you know, hospitals, roads, all the things that go along with being a city. And this is where we feel like we provide a lot of um experience to be that expert through um you know really being transparent and having these pieces in um to be able to take that off your hands so it's not a problem anymore um to run. We believe the strategic capital planning is not just off of a win. You got to plan for it. You got to see if it's feasible. You got to see if there is an ROI on it. Um this is this is one of the largest issues with golf courses is there's so much deferred maintenance um that has to be addressed and they kind of become little money pits for cities. So this is an important piece for us. Um and then really we we really this for me from my experience is part of a management group is my own company people are the key to being successful. The team that's there and the team surrounding and supporting is the key being right people right places understanding those places and doing it the right way. And that's a challenge I think that a lot of city municipalities have is it's like, "Hey, you're the head pro. You've got to figure it all out. Tell us what to do." And they may or may not know those answers all the time. So, um, and then we really like to tap into the modern technology and smarter decision- making. So we will utilize obviously all of our point of sales systems, our marketing um automations and CRM systems. We dive into AI, we use that. Um so um really and then this is really to just have a true community alignment. I think that

that's kind of the crux of why I'm here is like we're here if this is something you guys want to do for us to align with you as a city of what your priority is and then let us as our track record and our experience make that actually work for you. So um really just built to last and transition is fairly easy. I I I have and I this document I don't necessarily need to go through it. It's really just kind of more of a management agreement. I don't know. It's like if we need to go through like the high level of that at this point, if that's something you guys want to talk about right now or if you have any questions. I just don't want to just keep rambling and miss any any thoughts or anything that you may or may not have. So,

I I have a couple of questions for you. Do you So, Roosevelt City will have a golf committee. Would you be working with them? Yeah. Yeah, we can definitely work with the specific committee that would or would they be over it that would report back to you guys or is it just that's Well, at the moment we're still building it. We're rebuilding it, I guess, is probably the proper wording to say that spearheading that. Awesome. That's kind of where we sit at the moment.

It's more of an advisory committee. people that have interest in the golf, they can get information, bring it back to city council and then council can take action on their advisor in committee too. And then my second question, like being a private entity, uh what would you do to give back into the community outside of all? Well, um I I mean, yeah, let me let me preface it this way. So, we live in an oil field community where

I mean the oil field's heavy in giving back into our communities. So, just they I mean time donation monetarily service just so that kind of that just kind of popped into my head.

Yeah. I mean we I mean the idea of how we would operate this I guess maybe let me give you a little bit of foundational piece of how the management works with us is that we essentially assume all operations of the facility. You're still the owner. you're still so we we are the whole idea is to to pull the headache of the responsibility of running this golf course off of your hands. We do it for a flat fee. We like to build in there some contingency percentages so that we have an incentive to drive revenue further and further up um because we try to be pretty pretty competitive in our price point to come in and do this from a management fee. But um you know I think it's it's hard for me to come up with an exact hey this is the service and and things we do. We do get back with first te. So part of like what we do have you heard of first te? It's it's a it's a program designed to bring children into the game of golf and teach them more than just golf. Right. You've you've been involved with that. It's a it it's youth based, but it it goes everything from um golf is known as the the game of life. So, it it it shows the same values that you get from golf. You can put them into your everyday everyday things. So, the first TE has been a great thing. Um we use it down in Emery County. I started at the first year. I had about 12 to 15 kids. Now, from fifth grade to to high school seniors, I have about 140 kids in my in my youth program. Um we do it. It's been great. It's it's inexpensive, almost nothing. Um, it really is a great thing that that helps both both ends. It helps the community because they can have a benefit of having this awesome organization come in and help them. And it also helps because it drives families

to the golf course. It brings revenue to the golf course. So, um, as far as like, hey, we're going to donate this much stuff. It it it really we just give opportunity to the to the people in the area. And I know that's a big part of it, getting the people involved in the community. And so we just allow opp we allow opportunities for the so like when we have like a what I'm referencing is something like a citywide cleanup

you know I think you'll be surprised at how many oil companies are here to help. they're offering like these are nonmonetary services but like giving back into the community at the time not not necessarily you know I'm not looking for monetary donation but just be involved in the community outside of the golf course

I mean to me I'm hearing that that's a priority to the city that as a as the ones that would be operating this that that would be and that's kind of how we work with this is we generally have kind of like a framework and a and a more of a foundational that we can then we can add you know if that's important for our employees to be a part of that that's great like we can figure that in for sure um I didn't really come prepared to to talk about that but that's that's okay we definitely can talk about it it's part of the overall initiative I think overall generally your community is going to talk about things like that because this golf course was built on the backs of service. Sure.

And community members donate time, money, effort, and you know, equipment to build the build the the original front line and the the addition of the back N. Yeah, I remember you saying that, Mo, that that was it was the the community that not only designed it, it was built by them as well. So, I have a couple questions. So, if you come in and manage it and you kind of take over the operations, how much um control do you have like we have set fees we have set do you know what I mean like what what do we lose control of and what do you take control of

that's a great question so it's the idea of this is there's a term but this is the big thing you're kind of referring to this annual appropriation condition we have to come to an agreement each year on what the budget is and if we need a roll into that the set pricing. Again, I'm not here to dictate what the importance of the golf course's priorities are for you. I'm here to say, "Okay, here's your priorities. Here's what we can do and what we can't do. Here's our our if your your goal is to break even. You're losing on average over the five years, you've lost $2 million." I think that's it's like $1.9 million. that, you know, involvement of the community, but also to say, "Hey, let's reduce this loss subsidy that we're doing." Well, then what we're going to do is we're going to talk about what we think will work within that. And then if you as the city are like, "We don't feel comfortable doing with that." We try to we work through that agreement every year. And if we can't come to agreement, the contract ends right there because we would be honest saying this isn't feasible for us and we're not going to agree to something that we don't feel is feasible or you might be like we don't feel justified in what you're asking for. Let's go our separate ways. So you don't necessarily lose control, but we try to bring you data and uh numbers and that's that's a thing that we really promote within our community or within our our business is we are gathering information. So things aren't decided off of a whim or how we feel. It's decided off of structure and and then that annual appropriation happens, gets signed off, great. We move forward. If not, you go separate ways.

You said you had a couple. Well, that that was mostly just it was like with with the fees and kind of the I don't think we want to give up, right? A lot of the say we have in what's happening there, but I like the idea of data driven information and being able to make progress with some of those things. So, I So, we have a lot of employees obviously that work. Would they come under you then or they and so then their pay and benefits could change?

Well, uh again um so the way that our structure works is we take a our baseline fee, right? That's our fee. Even though we will employ them for the sake of the fact that I have to be able to operate with employees, if that's important that they stay where they're at, that payroll comes out of the golf courses budget. Does that make sense? I'm not carrying any any risk as a manager. I'm operating it. And so that's where the appropriation happens. We operate it. We use our economies of scale, our resources data driven, show you the numbers, show you our projections, do all that. But yes, the employees would actually come over to us, but the city would continue to part of the payroll would pay for them. So, but they wouldn't technically be city employees anymore. So, there is that. I I would just be upfront about that. you that would be a a thing that you have to deal with with I think the Utah retirement system and all of that.

So they would no longer be a part of that. No, because we're a private company. Yeah. So we that's kind of like a non-negotiable thing. We have to have employees be employed by us so that we can engage them into doing what we do. So and and I was curious what your I see you have Emery County represented. How many rural areas are you currently managing?

Well, so we we are part So the golf company that we are is called Maxim Golf. Uh Maxim is a actually it's a multi-state. I'm a principal in it. I'm out here in Utah. It's primarily the the the the bulk of it is actually located in the Midwest area. So we actually have 22 properties and about I want to say about 80% of them are municipally like municipally owned facilities. We actually have a lot of resources or contacts if you guys would like to reach out to them you know separately you we have a bunch that you can call and get a reference on us. Um, G. The reason why you probably haven't had somebody come stand here is because a golf management company generally don't target this type of a facility, this type of a location. You guys are fairly remote considering other facilities. Um, the management fee for for like a Trune or I guess it was Club Corp they changed or any of these large companies, ones that manage hundreds of golf courses. they're they're hundreds of thousands of dollars to to manage your facility and they won't even come sit at the table here. Um, we specialize in smaller town municipal golf courses. That's who we are working with. It's not the big ones. It's not where we don't want to compete with those. We want to do what we do and help. And that's where it's I would actually advise you to call these cities you know, have a chat with them and let them tell you how Maxim's done. It they are our biggest fans because it takes the the headache of it's not a headache, right? There's no problem with the golf

course

off of your plate. So, so we we really we just have um a pretty modest management fee. You know, this is pretty much what it is. This is our monthly fixed rate right here. If our baseline goal is to hit 630,000, not saying that's it. This is just a placeholder. And we hit 640, then there's a contingency percentage that we would get 10% of that. So, it incentivizes us to get us you to make money. But, I mean, it's to to pull in all of our resources. this is really we feel pretty confident doing it and we know you can we can help you with it. Um and it's not going to break the bank. I mean I'm I like transparency. You guys are hemorrhaging a lot of money as a golf course. The to lose $2 million in a golf course over five years is a lot of money. Um especially when that money could be used

to the course. Yeah. could be in roads or a million other things.

I'd be curious. I mean, I'm not necessarily for against it necessarily, but I'd be curious what the other cities experience, especially the the transition from the city having it to them kind of taking over the management. how that cuz I'm I'm concerned a little bit for employees especially like not being able to have the US and and potential insurance and other things. And so I I I mean obviously this is a discussion item but I would be I think if we could get Mr. Bake or someone one of the employees to maybe call if you can leave some cities. Um, but I would prefer I mean I think for us I would prefer uh areas that are a little closer to our size versus you know something a little more representative of our our area versus Salt Lake City for example. I don't think it fits the same category personally. That's my again my opinion. But if we could get it's Don

Don. Yeah. So So Don I've got Casey here. Casey is part of I'm from Milford. So I'm from Emery County. So from Emery County. Y

we we actually have been 2018 I came in worked with Mayor Adele Justice there and we have theirs is a really unique situation because the BLM owns the land and we've been in this long process of getting the BLM to patent and sell the land to the city. I've been instrument you probably may have seen that notice from it's on the federal register right now. they want us to take over the golf course because for them the city was losing about 10% of their budget to the subsidizing of the golf course. And so we've come in um we can give you all the data there, all the numbers, but essentially the golf course never made more than about 200,000. It was losing between 30 and 40,000 a year. Our first year we hit 300 and then from there we've gone up to 450. We more than doubled the revenue and I still don't have control. We consult because I can't get in there because of the lease restrictions. But when we buy it from them, we you have a pretty strong case study just of experience. So if you would like to call or talk with Casey, he's not my employee.

I'm a city employee. So I just think it would be good to get information just to see. But again, my my concern would be for employees and and you know, we don't want to jeopardize anything with them. Um, I mean, I can see where there's advantages to this, being able to leverage like you showed leveraging more not just expertise, but but having so many courses you manage, leveraging that to get better pricing and things. I could see that. Um, also I was curious about tournaments. We hold quite a few. Do you have a a restriction? Do you

Again, I'm coming back to you. If that's what is important to the city, again, if you want me to just come up with what's important to me, I can. But that's not why I'm here. I'm here to

take it off of your hands. So it's no longer a city taking up city resources and identify your priorities and your goals whether it's try to get like see the subsidy reduce or try to improve the conditions or try to be more engaged with the community. You I mean you brought it up. Yeah. You guys did 48 events last year. That's a lot. I mean we're talking more than one a week. Um, but the crazy thing about what you're doing is, and this is where we talk about it, is you're talking about uh community engagement. That's taking a lot of time away from the community to be able to play golf there, right? That's a lot of lot of rounds. But the biggest thing is you're basically giving it away. Uh, these these things are happening at the expense of the golf course. You're giving it away for $33 on average per round. You're you're only making $2,000 per tournament.

Well, and I would argue it goes back to the mayor what the mayor said. Some of those tournaments were fundraisers to help totally the community, which again goes back to the fact we have a very engaged community where% to support. So I, you know, I I'm not opposed to that awesome part of it because I think we do want to support. I know some of the teams do that. Um, but again, we might, you know, I'm sure we could find some ways to manage a little bit. I just need more information before I can make a decision. I completely, it's a discussion anyway. So, I, you know, I appreciate you presenting and it's interesting and I just think we need to

get some more information before we make any decisions or do anything.

I think that that again to reiterate that that is your guys's prerogative. If you would like to do that many tournaments, what my role would be is to talk to you about the pros and cons of that from a golf perspective, from a facility perspective, based off of the the the fundamental goals that you have of the facility. If it is that you're fine losing 350K a year in subsidies, but it's because it does X, Y, and Z, that's great. That's your decision. That's not mine. I'm here to do what? To provide bandwidth, to provide expertise, to provide opportunity, and to provide systems that you don't have. That's what I bring. Um that that's really the objective here is like I'm I'm behind you guys all the way is just let me let me be the one to run it as opposed to you trying to figure out how to run it.

So, do you have any questions for us? No, I I mean to me it's we can get you those contacts. Um for me it's it's really for me to move forward. I just want to be very clear on those expectations and those priorities. Um and then really like transparency is key. I mean I I brought Guy here. He's my general manager at the ranches. He has direct ties to the to our headquarters. They talk. We have a chief aronomist. We have we have tournament directors. We have uh finance like I we're bringing a membership director. I mean we're we're bringing what 100 plus people behind us of expertise to be here and be the support of this facility. So I don't have any questions on how to run a golf course. I'm really good at that. Can

I ask question on that? So if you're taking over the management, what does that look like on a day-to-day operations? Do you have anybody here or is it our employees that you're managing from a distance? You wouldn't be employing anybody, right? Yeah. But like the current employees, I should if they the We would love to have the current employees assuming that they understand what their roles are and they're bought into what we're doing. I got to have somebody that supports what we're doing. Um I 100% love the idea of keeping whoever's in place. We met with your super. We met with Kyle. Sounds like you got a new guy, Matt.

Matt, he seemed great. Like we what we do is we we train them. We meet with them. We're out here. They're on training calls with us. They have the resources. They have the systems of process that we provide. They have the checklist. They're then connected into our communication teams like Slack and connect teams. I mean it's like we have the whole gamut that they then have access to through our all different like suites, CRM, everything. So and nobody from your original team is here not to run it dayto day. No teaching all the

Yeah. So guy would be here a bunch when we buy mil site Casey's going to be part of that. He'll be here a bunch. But we feel very very good allowing them to be the experts through us. I I see I I talk to the the chief aronomist um between me and my super I mean probably daily. We we we have direct communication with them all the time if we have any questions about it. Um Jeff and and the the um the membership director, I talk to them all the time just to make sure that everything's on the same page and we we have the communication avenues are great as far as that goes.

Yeah, Casey actually is in a real bind. Um, Emery County is on a quarter share right now. So, he's only got quarter of his water for the year.

And so, what I've done is I engaged my my immediately I engaged my aronomist to say this is going to be a really challenging year. How do we get through it without losing it? We're going to lose stuff. When you don't have water, you don't have water. But immediately put a plan into action on how to grow the grass, the wedding agents that we need to do with that for I mean we just everything we can to pull put support over on his side. That's what we're I'm from Utah. I'm local. It's not like I came here from somewhere else. Like I started my own company and then I got pulled in with them. I have a lot of ties. I love golf. We don't want to see golf courses go away. I think that's my biggest scare. So, so the city, do they provide the water or do you purchase the water?

Uh, at my golf course or at theirs? If you were to take over ours, let's say. So, again, when we say take over, you guys own it. I'm managing it. If I were to buy it, that's a whole different conversation. I'm just managing it. So, it's your the water that we use. Yeah. It's your same It's It's really the same systems are working. uh your water like I don't know even where I'd be able how I'd even be able to hook up different water to it but yes your water as it sits currently would be it just be a cost on the city side yes so again um going back to that appropriation agreement

we are saying here's what we think the budget needs to be that you're going to approve and then we would appropriate that plus pay that per month correct That make sense? Yeah. Yep.

I think just with confidence on our part that we can whatever your priorities, I think that's why Jeff is being so strong on that. It's like what do you guys want and then operationally that's my job especially to work with probably working a lot with Matt on what you guys what what we're doing the plan to make sure that those priorities are being met. Um, and that's going to be on a regular basis. Uh, when I say regular, I'm talking weekly. I'm out here visiting, working through the issues, helping him, all that kind of stuff. Um, yeah, you guys own it. It's your asset.

We we get in line with what your priorities are. And then we You're like, well, how do we do that? And Jeff, like, we want to you we how do we absorb this then? We're losing this much money. Well, great. I can tell you what we can do to grow the revenue, but that may be like, well, in order to grow the revenue, you have to put this much money into marketing or you have to put this much money into X. And so, it's a back and forth of just coming to an agreement of what's important to you, and then we provide you our expertise on how to do that, and then it's a decision whether or not you want to do it. um as the golf course sits today, it's not I mean to me I I said that there's a lot of opportunity to improve it, but it's not it's not like it's a goat track or anything. It's got good bones.

It's a great course. It's a good course. It wouldn't take a lot to see some dramatic improvements to it. And that would increase experience. That would increase participation. And overall that if that's important that increases dollars. Again, I'm here to be on your side. That's what the whole idea is. So anyways, thank you. Do we have any other questions? No. All right. And this being a working discussion, this isn't something where we would give you an answer today. I figured that. No worries. Um, so I'll just get with Josh and get those contacts. Yeah. Use him as your point of Okay. Okay.

And then we can come back out if we need to. Can we also get a draft of that agreement? We're going to do that. Yeah. I just did a highle one for you, but I do have this. And again, it's kind of a boilerplate one. It's not like, hey, this is our city attorney here, too. Oh, good. Well, that's good. We need to have that devil's in the details. Thank you, guys. Thank you. Okay. Uh good to see you guys again. Thanks to you guys. Well, good luck. Thank you. I am going to move on to the the airport. You want to go back into the expenditure?

I move we approve the expend. All right. Any thank you.

Yes. I skipped over one one aspect of uh we went down to the discussion items. Thank you. Before uh allowing the opportunity for public comment. So I don't is there anyone that has we have 15 minutes 3 minutes per person any public comment? Not me. I'm Do we need to add that on the agenda to remind us? I I'll add it on. Okay. Thank you.

Okay. Yeah. All right. Did you want to speak? Well, that time I know I was wanted to. Hey, but do you want to step up? Sit up. Sit up to the table and speak into the mic, please. Here you go.

Um, well, this the stay straight is a hazard. I you know I this was right there by the church house. And we were walking and I almost get ran over five times. And I'm not the only one. There's people there with kids and they go I was crossing go to my mailbox and I almost this kind of zoom didn't slow down. They didn't do anything. And I'm not the only one that had this issue. So we just we would like to see the crosswalk right there by it by so we they can't we even have cops one but that won't stop people. So we would I would we would love to see a crosswalk at least get them to slow down a little bit. Uh can I just across where?

At um 100 South. It's right there by the church. Okay. And and State Street. And State Street. So yeah, it was right there. It's right there by um right here. But it is right up here. Right. I'm I'm assuming he came in yesterday. It's by the old library is where he's talking about by the old library in the church. State I know where your house is. I was I was thinking that you were

to the south rather than right on you can walk this way. Then you turn go to your mailbox and you turn in this cross right there by the mailbox and uh I know I'm not making sense. But I'm not the first mailbox on the other side of the street. Yeah. Okay. Yeah, we go. Yeah. If I you cross and then um you turn across the mailbox is right over here. Okay.

But it was it's no matter what we do, we cannot. But they and no motorcycles and everything just go. Do you do and you mentioned that you'd like to see a crosswalk? I would. Okay. Like a lighted crosswalk or I mean because there is this like the one by Elides. Okay. You don't know who El is, right? This So one south there because there is one there by Eldridges. So probably the block south.

100 South. Yeah. 2100 south. I'm guessing that's what he wants. Is that where it is, Brian? Right there. Right where the corner of the parking at the church. That's the church. Your house is right. My house is closed the street from the church. Yeah. Yeah. And do you go down by the church parking lot or do you go in the church? Um what we do with which one's the is this the church? Yes. Okay. It's like this combine down. Um it's I can't even see my house. Your house Your house is one of those on the right.

I think your house is either this one or this one. I'm not sure. Your house is one of those. I think one. Yeah. Yeah. I think this is your house right here. Yeah. It might be that one, but probably that one. Okay. You don't go towards the pool. You come down. Yeah. You come down. Right. And is your mailbox here across this street or over here? Right there. Probably here. Okay. Cuz you come and you turn and you cross and this is where the little boy was hit. Correct.

Yes. Yes. Yeah. So, you know, it's like it's a problem that we keep on having and I would like to see Roseville just um help out or at least get them. Yeah. I'm I'm sorry, guys, but Okay. Thank you. Thank you. I I gave you just a little bit extra time because I asked you some questions. So, but thank you. Oh, thank you. Appreciate your time. We will um You're more than welcome to stay, right? I got my goodbye.

I was thinking Well, he was yesterday and he was very upset. He came in here so upset. So when we didn't get him first there all right I'm glad we did.

All right. Now I think I can move on to the airport. Yes. Yes. Yes. Yes, you can interf and we see the accidents or anything that happened in that intersection that would require to change it. I just don't do it on my own, but that's a process we usually get with PD and then we discuss

it state.

All right, guys. Thank you. So what I'm coming tonight is to see like to move forward with this uh remodeling of the airport lounge. So I have got the bid that the only bid that I actually received was from unique construction Jose and uh so I talked to other contractors. I had Colt Miller for one come out and never got back with a bid or never seen a bid. I tried to contact him several times, talked to a couple other local contractors. One was last member. He wasn't interested. And the funding we got for this, I really need to use it by July 1st. And we're pushing it at this point. So, I would like to actually get this bid awarded to Unique Construction Jose. And then the breakdown, probably can't see it down there, so I've got it right here. You got the grant. We got the participation of them 55,625 of that they will pay. Okay. Roosevelt city's participation will be 27,975 which that would equal 83,600 to do this renovation very.

And did we budget that? It's already it's budgeted the airport budget. Sounds good. I I would move we approve based on that. Okay. So I do have a motion to a second. All in favor with PD on that. We should have made you sweat.

Oh, hey, before we go on, I just wanted to let you know that in your packet are two um resolutions that were sent to me. We're not going to read now, but they're included in your packet. One is is pertaining to uh animal animal sheltering during disasters and we will post this also on the website with the meeting. And then the other one was a um resolution regarding religious freedom that they're just reinstate or reinforcing is what I'm trying to say. So, uh, read those at your own convenience as well and then we will post them on the website as well. Those were sent to me from the the state and then I'll move on to let's go to the 800 South. So this is a proposal to Leonard Fabiano trust for the purchase of a tenth of an acre on 8 South. This is the project that we are in uh with Bard City and Euch County to extend 8 South to 1000 South and Ballard across the Gulge. And this would be the purchase of the property to the south on your screen. Piano's property would be that chunk there highlighted. It would be a tenth of an acre for $500. That's based off a $5,000 an acre purchase. So, we are looking for approval on this one to move forward with anou.

So, if we approve, you want to approve with the council review with legal counsel. Yes. Yes. So, yes. S seal instead of CI council. Um is this is something we needed right with that and and the $500 is that a part of the money that we're putting towards this project cuz I know we have a certain amount we budgeted. So that 500 would come from that. Correct. Okay. It's not a lot of money. I'm not concerned. And just FYI while we're talking on that, the north side, we are working with property owner there as well. I remember Travis.

So he'll be bringing another one to us. Yes, correct. Is this the area that will eventually have the walking park through it? No, we could. Yeah, that was one of my questions. This isn't connected to anything, but will they make that road wide enough that we can have a trail over the sidewalk? There will be sidewalk. What we say? Yeah, we talked about doing approaches to Yeah, this is just straight east of Centennial on the Okay. on the north side there of Centennial straight across to 1000. Okay. South and Ballard. So,

and there that was the big CIB we got with Duchain County, Roosevelt City, and Ballard City. So, and each of us had to pay 300, wasn't it? 300,000 I think. And then that then c covered the other 3 million if I remember. Again, don't quote me on the numbers, but it seems like that's what it was. 300 small compared to we're getting a really good deal for $300,000 on this. So, okay. I would move we approve then they with council review with legal counsel.

I have a motion to approve with second. All in favor? Hi,

you're up next again, Drew. Toss these out to you real quick. So, Division of Energy or Emergency Management rather has been working on a what they call human invasive flood risk area. They've been working for several years, at least the last two years I've been involved with them to identify a FEMA insurance flood area and this you must to qualify you must have been in that area and um participate in the NFIP National Flood Insurance Program. So this would offer the residents of Roosevelt and Duchain County the option for flood insurance. So we identified areas that we had concerns with as planning zoning and city staff are highlighted in black. These were prepared by what they call a LAR. Uh basically any irrigation canal that have been there for the past 60 years showed up on the LAR and was recognized as part of their flood zone which is a little bit of an anomaly. The downside to this would be these areas would be in the flood zone and could potentially increase insurance. So with your we don't necessarily need an approval but just want your consent or your opinions on these highlighted areas. Um the the one on the front page would be down through Gail's acres uh down through this what they call the uh uh the old sewer bonds I guess the robo city sewer lagoons on state street um some of those areas and currently we have installed and upgraded storm drain 36 in is that correct

that's correct which has mitigated a lot of that area for flooding potential um before that in escalation of that pipe we did have lowlying houses on State Street that did flood, but with that installation that has not been a problem. And this area is some of this not in Roosevelt City on the on the second page or the first page. Either one. Yeah, the first page is all in Roosevelt City. It's basically Stewart South drainage into Gail Acres and then I was just thinking this out and I didn't know if that was still Roosevelt City for sure. Yes, that would be down towards Centennial School there. Oh, that's Centennial at the bottom.

I I was misreading the map. Okay, I'm with you now. Sorry. On the other one, the second page would be on our far southern boundary of Roosevelt City down to 8 South and State Street. Okay, which would be Roosevelt City as well. Some of the area has not been I was just miss I had the wrong area in my mind on the front page. That was my thought. And there again, that is an old irrigation canal that they deemed as a flood zone. So we would like to consult with them with your approval to maybe eliminate those areas as part of their study unless you see a reason why we would want to keep that. Is the canal still there?

No. I thought I remember you saying it's no longer there. I'm good with that. If you feel like that's okay. I do. You need a motion though or I don't think we need a motion. We just need some direction. There's still it's a work in progress unless you feel like we need to do a motion, but we just wanted some consent to move forward. I I would entertain some direction from the council. Well, I would I think that's what he's asking for. I I I would if we need a motion, I'll move we go forward on jury's recommendation. Yeah. Remind me the recommendation.

What's the pros and cons? So the the pros in the areas where we do have an actual issue of flooding that would give the opportunity the option for residents to receive the FEMA flood insurance option. Currently we don't have any recognized FEMA flood zone. So they don't even have that option. If there was a 50-year storm and they did receive damage they can't even receive help with the FEMA flood insurance. the areas highlighted, we would recommend taking those out just because they don't make a lot of sense in the fact that it's not in a flood zone. Okay.

The downside to that would potentially be if it is identified as a flood zone, their insurance potentially could be increased if they when when we had the flooding a few years ago here in the city, were those areas affected at all? So the one area that we just talked about on State Street was because we only had a six it was bottleneck there Tommy. So when we replace that that was our issue. It would come down and then it was too small of a pipe to take that volume of water. So we upgraded all that. We haven't had an issue clearly since.

And that wasn't necessarily a flood zone. It was just an area that was restricted from from our lack of infrastructure. So everything in the black, the houses could potentially see their insurance increase potentially if it is labeled in a flood zone potentially. I just don't see that. So there's a pro and a con. Their insurance could increase but then they can't get

qualify in that area. if they were to flood and that's the downside I guess if it actually if we did receive a flood in that area they wouldn't qualify for the FEMA flood insurance but the history with what we've done with our infrastructure that area we just haven't seen the flooding except for this area and on the second okay uh you guys both of you know where I live Yep. You're on low rent district. Yep.

Had been with the insurance company since I moved into which is 15 years. They said, "No, we don't want you anymore." Went with another company, different agent, different company. They wrote me a policy and said, "No, we don't want you." So, is my area there is that part of what we're talking about? Uh, they didn't give me why. They didn't say why they didn't want me. Are they saying that you are in a flood zone? Is that why they did not say that? They they wouldn't commit to why they just said no. This is just coming out. This is not even a recognized map for insurance. Okay. Are are the insurance company looking at that? And

this is just a draft that has not been pushed out to the public yet. Because I I have a thing about insurance companies. Uh and we all do. Uh well, but I'm I'm trying to figure out why two companies, one I've had for 15 years, and boy, I did have a $3,000 claim in those because a a windstorm came through and tore the the uh awning for the front of the house, tore it off. So, yeah. My question, are they kind of assuming things?

So, I know I made motion, but I'm just curious your recommendation is we remove those areas because there's not a need for it. And is there if we leave them, does it hurt anybody or

Well, that could potentially be and that's the thing. They asked us to look these maps over because if there are obvious areas that don't need to be part of that, we just need to remove that. And it potentially could raise the insurance on those that are in a flood zone that necessarily won't ever receive flooding. Uh if they go to get insurance, FEMA is a reduced insurance for for flood risk areas. If they go and get a non FEMA policy and they are identified in a flood zone, that potentially could could be higher. So if they So if we say they're not in a flood zone, that'll keep their rates lower, right? Yes. Okay. Correct. So I'm just trying to figure out I'm making sure I understood. That's what I thought.

I was understanding which is why I made the motion based on your recommendation that we go ahead and do that because that will help those areas. Correct. That's how it was explained obviously. That's why I was trying to clarify it. So sorry, I wasn't very clear on that. No, we're without any further discussion. Do we have any a second? So, we have a motion to approve Drew's recommendation on removing the areas from the removing from the flood. Planning and zoning also recommend this. So, we'll throw their name in on there as well. Okay, good idea. Yeah, you have a second. I'll second it.

I have a second. Any other discussion? All in favor? All right.

All right. K2 secondary water discussion. I'm going to need some help on that one. Josh, this is the best. What's that? This is Oh. Oh. Oh. Oh. Okay. This Okay. I That threw me off. I was like, we were put his name.

Okay. So what we've had in the past is we've had some secondary water that was that the the city received from several residents that uh in lie of payment for secondary water they gave their water rights over and so we had several there was Dr. Bon, uh, Leon Nelson, Larry Nelson. Uh, there's one more that have either passed away or they've sold the property. Nikki Vince and Wade Betts are the two that have not sold the property and can still retain the property. We have been charging them in the past since about 2009, 2008ish, you know, within a year or two. And uh Mayor Bird kind of let me know about this one. He's like, "Hey, this is on the horizon, but we continue to charge weight." And I'm assuming Nikki both since the agreement has went through. So, um, I actually met with Grant and we talked about this and, uh, to reimburse them from all of those years would have been a certain amount of money. And then I asked him about the, uh, statutes limitation, which is four years, correct? D,

on uh, Nikki Benson B. Yes. Limitations would be four years. I just gave them a history of what happened in the valley. So I I strongly feel that we took his water rights and then continue to charge him. And I would I would recommend that we actually refund them for the last four years and uh not charge them anymore.

Do we know what that would be approximately amount wise? Just curiosity. Taylor has it. He's done the calculations. And one thing with that, it has we have caught it in the past, but we've never put it into writing the agreement. So, it's always been one of those that we'll catch it, we'll stop charging him, and then whether it's a new employee comes on or something changes, we start charging him, he'll get a hold of us, we talk with Grant or someone that was here at the time, we stop charging. So, 15 years I've been here, this is the fourth time that we've done this. and thought that we had it fixed each time. I think we just need to do this so both sides have a copy of an agreement

and it has been stopped right now right now. You have rough estim

I want to say it's about four. I could call them and ask him, but I don't know which that's not a lot to Yeah, I'm I'm good with it. Do we need also to make sure we get a an agreement signed or or I've drafted an agreement? Okay.

Um the the highlights of it really are just that um he wouldn't get charged for as long as he owns the property. If he died or transferred the property, then uh his successor in interest would um be subject to the same rates as all similarly situated properties is the language I put in um that we would refund for I put the years 2022, 3, four, and five. I I saw those and um I did read I did read it and I I did like it.

There wasn't like a monetary compensation, but you did put the four years or whatever that would equal. Both sides would be waving any claims that they might have against the other. And it expressly states in there that um once the agreement is completed, meaning that either he sells it or passes away that the city retains the So do do you need a motion from us just to approve that?

Yeah. The other thing before we make the motion is I did put in there that um the water has to be used for irrigation purposes on the parcels that are specified. It can't be sold or uh and neither side can sell their interest. We're prohibited from selling water by the state constitution that he can transfer or sell uh or sign his interest in the agreement if if either side tries and it terminates. So

real quick question mayor before there's a motion. This is a discussion item. So if possible we can bring this back next council meeting rather than taking action on it right now. Do do you how does he know if he decided to sell his his water be alerted to that?

We there's not a lot there. So what we've done and this goes back to the first time that it came up while I've been in the city in like 2012 and what we can see is that uh his water shares were transferred to the city. Um we don't have any documentation that I've ever been able to find on exactly what the agreement was. So each time it's come up, we've just said, you know what, it we can see that we have the water shares. We don't believe that they were a gift. And so we're kind of taking him at his word for what he thought the agreement was. I don't know that we're reducing the original agreement um to writing. At this point, we're just saying this is what we're agreeing to now.

And it's kind of a difficult situation for us. This isn't the only one we've had come up, but where the state constitution prevents us from transferring water shares once they're in our possession, even if he's to sue us, we really can't do anything to give them back. So, we're trying to figure out a way to avoid future problems on our part, which is why the waiverss are important that also make sure that we're being fair to him. So, we're just trying to come up with an agreement now that we think is fair. I think that's Well, and you have the agreement drafted. Mhm. Do we need to wait till next time?

Technically, from what I research is state law, if we list it as a discussion item in a work session, there's some gray area, but it's highly recommended we keep it a discussion. Actual number we're going to pay as well. Yeah, that's probably good. Let's let's put it on the next agenda next time. Yeah, that's fine. Have a bud. This will come up with Nikki as well. The same agreement.

Okay. Yeah, just I think Rody makes a good point. Just give us the numbers and the and we can approve it next time. If Ryan, could you pull up the parcel viewer because I had a question on um which Ben's properties are being included and that's the reason that I've only drafted the bets agreement. It's right here there. So right now we're listing. Can you go down just a little

down? Yeah, I need to look. There we go. Okay, so the agreement that I drafted is for these three arcs for Wade Bats. And then can we look over here, Ryan? Okay. Um, this one and this one say bands. And I'm not sure about that one, but I wasn't sure if it should include both of these or I assume it's this one. I I would think so. I think the other one was the old yak home that was sold. That's the daughter owns the one that's on 200 North. Okay. Uh we click on this one for just

Yeah. So that one was the same. This is the one that I had the biggest question on. But see it says the same ownership. My daughter lives there and so he must have bought it to live there. Okay. So is I think it said Mitchell. We click on one of them again, Ryan. Well, maybe that's not the only. Should it be Mitchell, John, Ben? Do you guys know? Or is the trust named after somebody who's not still around? I'm not sure. Maybe we should still around that Mitchell is Sounds like we need the other house.

The one over here. Yes. Okay. The only reason that that agreement is not drafted is I wasn't sure exactly which parcels to include or the name to put on it. So, sure. Do you I'll follow up with that. I'll go.

Sounds good. Yeah, that was that was the one that he did mention that Grant mentioned that it was had some questions on. So I think I think Wade is something that we could come to immediately and we need to follow up as far as the other person on the All right. Thank you. So technically could we have approved comments? That might be the gray area. Say discussionally next time discussion. Yeah, I talk to Sar. We're going to make sure we have Okay. discussion or action item on it.

Okay. Where it doesn't say discussion, we're okay. It says discussion discussion. Okay. Okay. So on this just because it's under discussion. Yeah. Okay. All right. And the whole key there is just so it's transparent to the public. Right. Right.

Okay. Uh let's move down to get healthy Utah. And this is while we were in St. George. Uh, get healthy Utah has uh several areas where they are coming in and they are sponsoring or city sponsors collaborates with them. Yeah. Collaborates with them where they're able to do they provide some uh grant money as well. Oh, they don't grant money. They just kind of highlight areas that you can do in the city to promote healthy living.

Yeah. And they they they were really good to while we were there that they promoted those areas that in the new cities that came in. snow and that is something that I I thought uh would be a good area that you know I'd love to see our population healthy from exercising and the health the benefits of exercising. I'm a big proponent of you know having had hip surgery and Achilles tendon and knee surgery the the health benefits are I can't measure it when I'm when I'm exercising. So, do you have anything that you would like to add to that?

No, I just know they have some guidelines you have to put it kind of put a committee together that's working on things and I think our trail system and other things you have going be a good Yeah, just from the the issues or not the issues but the the ideas that they had were areas that I think we are already working on. So it would I think it goes hand in hand with our ideals of trail building and just getting our population out and being active.

Mayor, if I may add, Councilman Goodrich said a lot of the stuffs that we have already qualifies. When they presented some of these at ULCT, there's communities that got it for simply doing a farmers market. We have a farmers market. We have trails. We have a lot of the things in place. We just need to get a committee fund and apply. Really,

I don't I don't know if uh the arts parks and wreck already qualifies us as far as a committee that could address that, but I I think the ideals here would go hand in hand with Roosevelt City. And I think we can move forward on this where it's not uh at a cost to us as well. agre like mayor I can bring back next council meeting whether or not ours park and w can do it or if we need to do it in house and just some of the details that

yes follow up with that any other questions on this I I didn't I don't have the screen within her uh the information I wish I did but um anyway we let's address this on the 19th and we'll have more information on Moving to a software contract finally had to wake up. I it was cut from last.

Yeah. Um, so we are, one of the things that Josh asked us to do was to put together kind of a proposal of what we wanted to do for our departments for next year. And this request kind of goes in line with that that goal or that that purpose of trying to create more efficiency for I I I work with the with staff, right? I'm as HR and IT, I don't do a lot with public. And so when I'm asking for things, I'm trying to make staff more efficient so that they can help the public to take things off their plate so they can focus on what the public needs. So we when when we moved all of our um we moved all of our finances and everything over to Title, we lost some functionality, our payroll settings from what we've been using before, but we felt like that was okay at that time. We need a lot of things in Tyler to to increase some other efficiencies. Since using Tyler, we decided that some of those modules we don't really need. We're cutting some of those out. Um, and looking at a way to make payroll processing more efficient for supervisors and then just general information for employees. Um, I I think that Josh has talked a little bit to you guys about this in your kind of one-on-one budget meetings or when we talk in person, but what we're really just looking for is is kind of your final approval for with this program that will give us some efficiency. I think originally when Josh was talking about, we talked that we were it was going to cost us about a net of about $15,000 more in the budget, but when we were talking today and looking at all the things that we've taken out and cut out where it's it's basically a wash, we're talking about maybe a few hundred because we're we took some modules out of Tyler. We cut some other software that we weren't using for some other departments. Um, this is going to consolidate our applicant tracking, um, our onboarding, our our handbook administration, payroll processing, and with all of those with all of those

other right now, we're we're sourcing that out to multiple different things. The golf course is using a system, the pool's using a system, we're using a system, and we're trying to just consolidate all so that everybody can be on the same page. So, that's that's what we're trying to accomplish with this. It's in the budget. You'll see that budget later it's accounted for. Just seek your blessings forward. If you have any questions from the three together any questions, Grant has reviewed the contract. I had a copy of it. We just read through it. So, you get that thumbs up. You didn't have any questions, right? No.

So, from a legal standpoint, Grant doesn't have any concerns there. So any any questions or concerns from do you think that system will work well at the pool and the golf course and all the things? Yeah. So I was Brock's had me in those meetings too and it actually I feel like will help consolidate a lot of the issues we're having. Um it would be good where I could actually see what's going on between divisions put it all in one package literally from like you said from application to hiring to scheduling to payroll. all our scheduling right now they have capabilities of payroll but where we have separate payroll here it's been kind of pieced together I'd like to if it was my recommendation I'd also like to see this in action too it tracks the hours

yeah with efficiencies yeah hours it actually keeps a rolling total of the employees paycheck during the pay periods they can plan better for what they have and it helps them if they've missed a punch out at the end of the day or they've got too many hours or too little hours it gives them kind of a roll history and says Hey, your your paycheck's looking different than it has over the last three paychecks. Maybe you should check with your supervisor or check your punches. And it has some pretty cool features to just take burden off of all of us if we can train them to use it appropriately. So, if I remember right, pay also allows the supervisor to go in. Uh let's say you clock in at 8:00 and you forget to clock out. You come in, it's 8:00 the next morning and you're still clocked in.

Yeah. And and it the nice thing about it is that it allows the employee to fix that punch. They call them punches in their system and it sends a push notification to the supervisor that says, "Hey, your employee made this punch correction. Do you approve?" And then if they did miss that, that's where it comes in handy for the employee. They're going to be looking at their phone in their pay app and it's going to say, "Wow, you're on track to make $300 more this paycheck. Something's out of whack and I think it's because you missed this clock out last week. You need to go fix that." And so there's but but it gives more flexibility to the supervisors to work from their phones and and when Zean and Edwin and I the ones that Josh were in every time we had a question and said can the software do this we didn't just get a salesman's answer oh of course it'll do that he would take us right to the screen and say this is how it will solve the problem for the question that you just asked or he would say we don't there was one or two that he said that doesn't really quite work but those were wishw wish things not core core items. But I felt like Ezekiel would kind of you can attest to saying that when we had those concerns, he he didn't just say yes. He actually show us to address them. So we comfortable with

other questions. Any other Did you What do you need from us? So I need your approval that Tommy actually I'm sorry. Mayor Wilson has a mix up. Mayor Olson has an email with a docky sign that they'll need to officially sign and approve. We just because it's a budget coming up in that budget meeting this year. When when are you going to start using this? Uh the goal is July 1. So we start fresh in a new quarter. So if we can get if if you guys if you all approve tonight and and mayor can hit that sign the next day or two then I didn't dare.

I was like this is this was like Carol signing something. I would move we approve based on recommendation of Brock and Edwin and Zeke and all the employees that have looked at it. So, I would second. Okay. I have a motion and a second. All in favor? Thank you. All right. Let's move down to the garbage collection discussion. Do we start? Do we start with that one? Yes, please.

So, essentially then just want to put it the thought council have some discussion essentially talking to a grant with Mayor Olsson. Essentially have four options coming up. End of June. Our contract expires with KDK. So, we need to make sure we have something in place. We have option one. We renew a contract with just kind of asis. We can't modify it too much. We have to go up and grant please jump in anytime. We can't modify too much without an RFP, but we renew the contract. Option two, we open up an RFP, get an exclusive provider, someone like K&K, and we get a exclusive provider. Option three, we eliminate what we're doing right now and do open market. People can choose which provider they want. Um, similar to Uni County and Naples do. Option four is we do it inhouse. We get the infrastructure going there and we just pick up trash collection on our own. So, we've got really four options that are viable, that are doable. Um, we kind of want to present those to council, get some feedback. Um, Grant, are those the four options I described? Okay. Grant's been heavily involved in in this as well.

Yeah. And um with with any of them except the um renewal, we would probably making some ordinance changes. I made some proposed ordinance changes that you had requested, Don, and we've never ended up bringing it to council yet to discuss, but they're fairly simple. Um there's kind of a misconception that our ordinances mandate um that people have garbage pickup. What they actually do is say that it doesn't change whether or not you're build for it if you don't take advantage of it and have a can. Um, but we would make a few changes uh to that just saying we could change it to say that they're required to have garbage pickup and um looking at samples back when I was making the modifications probably a year ago now.

Yeah. Uh, I did find jurisdictions where they can be charged with an infraction if they don't. But it looks like the way that it's usually enforced is if they end up having a nuisance violation because there's uh garbage piling up, not being taken uh from the residence, then uh an investigation starts that way and it's an additional charge if they don't have proof that they have uh a service provider picking it up. We already have in our ordinances a provision um that makes it illegal to dump your trash in somebody else's trash container. But it doesn't stop it from happening.

No. So for me at number three is a hard no just because I think if you build a more open market and everybody picks one then you have garbage trucks coming different days to different neighborhoods. It's more traffic on our roads. I think one of the other three options is a better and I'm a little concerned on four because of the initial cost to the city to you know we basically have to

either buy all of the KK stuff or buy our own stuff and start and that to me is cost prohibitive not to mention the the maintenance and operation after you know employees maintaining vehicles etc. So, I'm not a fan of four. So, I think one or two are probably our best options. Just talking out loud, but I was a little surprised to find that what Josh, do you want to talk about what you found about Providence?

Yeah. So, Providence, Ryan Snow, previous city manager here, he started a trash collection there. They they were with Logan City. Logan dissolved their agreement. So, he was kind of in a bind. They put out RFPs. They couldn't find anybody. So they decided decided to do it in house. What they've done is they purchased the vehicles, but they actually contract with other employees to do it. And the way you word it, it's very lucrative. Like it's a good business for the city. It's something he's very happy that they've done. Explain that better. He purchased the vehicles and then they like contracted.

Yeah. With with employees. not with city employees, with another group similar to what the city does with our city flowers or watering. Okay, it's our equipment, but we contract with some other people to water the flowers and

and I'm not advocating I'm just relaying the information. We as staff were happy to do it whatever council's direction is. We can make any option work. Um, and I just want to public meeting declare this is not about KK. This is about presenting council with options so you guys can make make your decision just because our contract is expiring and there are inputs. A lot of staff does deal with the current way. We do have opinions on that that we happily share but we are happy to do whatever council's direction. Personally, I would love to see I don't mind K&K. I think they do a great job if we could have them do it but take care of the billing and but if there's some way to make sure people are accountable because I agree with Councilman Goodrich. I don't want a freeforall or I don't want even, you know, because if we go to the point where they do it all, how do we verify that they have a can and they're, you know, they're they're doing that and they're not taking it to other places to dump or whatever. So, um, but I don't know if we're doing that well either as a city. Um, so

how much of the billing do we do for that? We do all of it. It's on your bill. Yeah. Same bill.

One of the problems that's arisen there is, so the idea was we'll do the billing because we already do it for water. We now have accounts that are just trash. They don't have city water. they don't have sewer. And so the 50 cents that we received from that doesn't mean people stand. So I mean it that was never the intent. The intent was oh we can make this easier but and it is there are fixes. There's things we can do. We have a plan inhouse with staff of what we're going to do to help improve the process, but there's always going to be things like that that do come up. We tried to keep those smaller. Have you initiated that?

No, I'm not currently until July. How many of those do you have that are just track, right now? There's not a lot. Say that again. That we build that are just trash. There's not a lot right now. Yeah. I'm not a I'm not sure. I'm not privy to that area that's just trash. Yeah. What kind of a situation is that? They're in city limits, but they're on a septic and they have Johnson water or different water district. South State Street. Yeah. Can we can we bump them off? Not with our current agreement.

So, I mean, that is an option as we renegotiate the contract, right? I think anyone like that that should be bumped off of us if it's costing us more than one of those situations. Yeah. So if they if they do not have or increase the fee. Yeah. If they do not have city water. Yeah. We're reeling for just that. It's costing us more than the postage and the paper and the printing and the Yeah. The stamps just keep going up. Yeah. Yeah. I agree on that one. I think we'll just bump them off and let KK bill them and take care of those or or the fee goes up.

One of the two. Yeah. I would If you're if you have the trash service without the other services, then that trash service is more through the city. How much of a renewal can you do before you have to put it out for like on a renewal? Like how far is a modification go a renewal before you have to put it up?

It's not a real bright line rule on that. Um, I definitely think we're safe if we stay within like the all items index on CPI for increase and then with other provisions, I don't know that there would be many others that would change. I think it would mainly just be compensation. Are you aware of anything else they're asking for, Josh? They had a couple things. We met from about a month ago. Remember who's in? There's a big group of us. They had some minor things in there, but nothing nothing out of the ordinary. Nothing.

I think the biggest one though would be compensation. I think that's the only thing that might get us into a gray area. And I think as long as we stayed at or below the all items index for CPI, that would be on solid footing. Yeah. I mean, I like I think they've done a good job. We can make it work. I agree. I like one. Yeah. I like I the only I like who would be in charge July 1. The only concern I've had I don't mind but

yeah and and that's what I was going to say is is the the biggest issue has been our city employees spend inordinate amount of time dealing with them. We're sending out the bills for them etc. So there's a cost to the city that we're not really recouping and we've been trying. Rody was here last time when we negotiated with them. you know, they came in and wanted 350 uh a can and we came back and said, "No, we'll do a dollar, $150, whatever it was." And they said, they kind of were shocked that we didn't just accept the 350. And Grant said, "No, this is a this is negotiations. This is what we're doing." I I distinctly remember that. And so

that's my confusion because part of that conversation was they were supposed to take a bailing,

right? they were supposed to or take a bigger portion of doing stuff and I don't know that they've really met that obligation. So I feel like we we've got to make sure like I said somehow they've got to have more ownership of what's going on and I I don't disagree with you. We need to make sure there's some accountability so people aren't just taking their trash wherever or piling it up. So we need to make sure we have that which is why I talked to Grant about make you know ordinances etc. But even then, that doesn't prevent them. But um and I'm not opposed to uh renegotiating with K&K. I just want to make sure that as a city, we have responsibility. And to me, garbage is not our primary responsibility, but it feels like it is sometimes with the employees and and the amount of work they have to put in dealing with them. And just to and we did have some problems initially because of the of some of their staff. I think they've done a little better of late with staff and training and stuff, but back when we were negotiating, we had huge issues with I mean, we'd send people over and they'd send them back to us, you know, um and we we were struggling getting uh those things. We were getting struggling getting the documents, etc. I know they're upset because we're not maybe paying on time. That was one of the things they brought up at the last meeting as well. I I think the biggest frustration on my end of things is I don't think people understand the gravity and the effort that Taylor's putting into that account right now. It's hours and hours a week. It's not. And when he when I go to cut that check, he spends I I feel like it's an entire day going through every line item to make sure it's right. It's not something that's been quick. And I feel like um it's kind of he said, she said. So, I think that's where it's hard on my end of things is I feel like we're not the ones picking up the trash cans. We're not the ones doing the effort, but

we have to be the one to collect the money. And then when we shut people off, they're mad because they're trash. They're not getting we're not collecting money for the trash can. So, Panc is not getting paid until we do. And that didn't used to be the case. They used to get paid up front and we finally went, "Uh-uh, we're not doing that. That's not right." But I think we there's a lot more to it than we realize with us doing the billing. And just to clarify, back when we renegotiated, they did take over some of the responsibilities and our fee actually got cut way down of what they pay us. And the idea was it's going to reduce staff time a lot. It actually hasn't reduced it at all.

It's it's more clear. We're getting better numbers, but the staff time's actually gone up. I brought that up in the meeting with them. And their response was, "Well, just charge the resident $2 more per can." We're like, "That's not the solution here." Yeah. I said, "We need to work how we can make it better for the customers." Solution last time as well.

Yeah. Cuz we were we were keeping a $150 at the time and the they kept the other portion and they wanted a 350 raise and that's when we said we'd give you the dollar plus another 50. So, they got a $1.50 50 instead of the 350 they initially requested and then we said we take 50 but in that you're supposed to take over more of the responsibility and that's what my concern is because I again I don't think as our employees should be that should be their focus. We've got water, we got sewer, we got parks, we got fire police, we got all kinds of stuff going on and and yes garbage is important. I'm not saying that, but we want to make sure that it it's equitable and we don't I mean the 350 was that was a hard pill to swallow when when when they brought that to us cuz I mean we looked at other cities and we were more without the 350 and then you have the 350. We didn't we tried to keep that burden away from our citizens as much as possible. That was the majority of the discussion was the fact that we the city police went out and we're paying $250 to $5 more already for can and doing all the billing.

Just to clarify, it's not about service ten we like the service. It just comes down to I mean it does feel like the city is subsidizing a private company, right? the amount of time just right and they do bill an account so they do have the capability of doing they have a new system I mean right that does far more than it did before and I'll admit if I were them I'd want the city to continue it's easier for them yeah for them but and last time we talked with them they made some changes they stepped up they they did

but not not to the extent that we in our vision of what we thought as a council they should do versus what what actually happened right so I think that's where and again I in fairness to them they were changing systems there were some growing pains with that you know just like we did with Tyler it took us a year to get Tyler in place and we're still not quite there in some ways probably though Zeke's becoming quite the master I understand of Tyler but the point was for it took us a year to kind figure that out and get it going. And I think that's where they were, but I think they've got their system in. So, I think we need to discuss ways to to to take away that time that we're spending as a city um so that our employees can focus on the things they need to and not put so much time on on what K&K is doing. And yet we still need some accountability because we were having some discrepancies I remember on billing from what they build and what we were collecting. Some of it was sometimes people didn't pay. Um sometimes they were getting u uh help with payment but the help only covered water and sewer and didn't cover garbage. So again the city was eating some of those.

One other thing is if the tribe pays a bill they will not play pay trash. So, we have to set up a separate account, have a trash account, and then have the water account. It is a mess. And the reason we have to do that is the tribe will not even pay even if it's on the bill. It has to be a completely separate account. So, there really is a lot to it that I don't think we all recognize because Taylor does it and handles it, right? But it's a huge it's big. I think of anything he complains about in like when we're just talking, KK's at the top of his list, it's a major stress. It's a lot of work and and like Josh said, KK after we negotiated, they step up. I'm not trying to say bad things. I just think we need uh more from them in terms of what they're doing to help us or our employees.

Management. Yeah, exactly. Because their service is great. Never have a problem. They're great people to work with. You know, they're taking their phone calls. They're doing great. Yeah. They've stepped up a lot. I mean they've done a lot of things we've asked but we're still we've got to figure out a way to communicate better to take so that we're not spending that time. What is it he's looking at like who has cans.

So if anything changes so for a long time they did not go and confirm their cans. So I may have two cans and Allen could be my neighbor and he has one can but they don't know who it applies to. So they were kind of getting missed. Um now I think they have it down to a system where they're very careful about it. And I think like Don says, I think it took a lot of the training and getting a better system and better staff where now they are pretty good about knowing, but there's still those mistakes. So they'll contact Taylor and say, "Hey, this has been missed and this has been missed." And I guess where I struggle is why are you telling us what's being missed on your billing? You know what I mean? Like why don't they just do it instead of calling us? And so I think he sits and checks himself several times to make sure it's right. And there's a lot of accounts. So, what I'm wondering is in this day of technology, is there a way that whatever they have on their system, we can see on ours?

We brought that up at the last meeting they came to and they said they could, but there was some concern or something. I can't remember. I remember them saying they could do something, but that's that might be helpful if we could, you know, have we can eliminate the the double-checking of things, you know, if there's a way to share that. I had a shared spreadsheet before, but again, then it gets into, okay, who didn't do it? Whose fault it Excel spreadsheet is always so good, but and we're talking about a million-doll business, right? And they do have good software they just got. I mean,

and so maybe that's what we need to look at is is some way to to again help Taylor facilitate that to make it easier so he's not spending exorbitant amount of time dealing with just that. That's what that that's what I would like to get to. I'm not opposed to to renegotiating with them, but that's got to be part of that. Somehow we've got to come up with the solution. Okay. Josh, what would you like to see as far as direction right now? So, right now we have a discussion item. We'd like to bring it back next council meeting. We are kind of against the clock here with it being the end of July. So, ideally, you better have it. Do you have enough time for that? probably, but I it would be too tight.

Very tight. I think I think like I said, I'm okay with one. We just need more. And so I think less of our labor hours going to keeping the accounts true and and also I think the the other one with the cans, if that's all they're being built for, we need to adjust for that. Yeah. So, yeah. And when it does, there are some issues where, you know, the agreement is anybody within the city we're billing for. There are people that are calling them up that live in the city like, "Hey, this is Josh. I need to get a rollway. They'll bring it to my house and billing separate. That's a separate bill, separate amount than on the fee schedule."

But I I've listened to that before and I had a question. So there's a different for for them in my mind. If I have the cans or dumpsters I have at my apartments per se, that's on the fee schedule. But if it's what if it's just a temporary deal, do we have a fee set for that or if I'm just want something for a month cuz I'm doing some big clean out is that a Roosevelt city or is that just they set the fee cuz that is the exclusivity of the trash collection. So anything they do has to be with the city. Okay. Correct. Unless they change,

but that needs to be brought up too. I think like I said, I think service is great. Good people would like to work with them. We just need a couple of tweaks within the contract in terms of of you know our time for our employees. Those single cans and that part that Josh brought. Maybe that's what we need to do is just kind of come up with a list of things we'd like to look a little bit smoother. That's what I'm That's what I'm think. Can you can you follow up with those? Absolutely. Okay. Okay. I'm going to move on. Routing needs to lead at 6:00. So, I'm going to move on to the home for fire trade meeting. We are the home for fire. Oh, no.

That's cool that Matson's letting you do that. Can we do that with my burnt house that I've been trying to get rid of for seven, eight years? Isn't that how it started? Yeah, we might as well finish it off. Your bird in my neighborhood eight eight years ago and it's still there. It's still there. He thought someone was coming to get him and he put it on fire and then anyway we have that has been the bane of my existence. I swear. and grants because I keep bugging them about it. And we got it sold. Yeah. And we sold it and it's still still sitting there.

Yeah. The person bought it didn't realize what they were getting into. Anyway, sorry. Go ahead, Brian. Well, you are. I'm putting this picture up there to kind of freak out Grant a little bit. That's how smooth it's going to go. Um, no. So, Grant's drafted a liability waiver and I think it was all in your packet. I saw it for Danny.

Danny approached um me and the fire department was wondering if we'd be interested in using his home for some training and of course my eyes got big and I helped Lee and at least here I think he's hiding. So, this is an opportunity we feel like is pretty rare. I haven't had that chance. I've been on the department for 22 years almost and I haven't had the chance to actually do some live fire training on our own and at a home. So, um some of the things that we'll be doing, um fire department communications, fire behavior, structural search victim, um rem removal, forceful entry will be I mean this will be towards the end of the trainings obviously is when we start tearing the house up a little bit like ventilation in the roofs and the windows and the doors. Um, but then we've took it a little bit further and I've kind of kept Grant in the loop here and Allen's here as well, but the police department wants to get involved as well. And so we thought, okay, let's make this training a three nights training. So we'll we'll train one night every month. Um, so we'll start May 18th and go till July 13th and actually make it a real life scenario out of a situation. So we feel like if we get a hold of the police department, get them involved and also the MTS and actually create a scene. And so our communication with each other is is topnotch and we're learning from each other as well. So there'll be a lot going on. is kind of a lot on the guys that's putting on the training, but it's huge for the new firemen that we have.

How many new ones do we have? Three. Three this year. We have three last year and four the year before that. So,

so almost 10. Half the department could use this training very much. And then also on the leadership end side of things, we've got guys that are getting older that need to learn how to run those trucks and actually make the shots. So overall, I think it's a good sweet deal for us. Um, and then the liability waiver Grant put in there and he can chime in if he wants, but it's basically Danny's concerns was, "Hey, am I going to get in trouble if somebody gets hurt?" And of course not. You know, we're we're safe, so no one's going to get hurt. But so it saves him and it also saves us just in case we do something stupid on our end. So, um,

are we just going to leave it as a bare lot until we're done? He So, he's actually he wants to get it removed and he's going to build his home there. Okay.

He's not expecting us after we do all the training and stuff in it to then remove it. One thing I want to recommend with this when Pety or buyer brought this up is I want to make a recommendation to council that we offer some monetary compensation because there was discussion about using city facilities to help demo the house. I really don't like that idea cuz city trucks involved, you know, the perception. So Ryan and I got together and actually Brian did all the work. Um but we need to study kind of how much it would cost this training if we did it on our own. they'd have to go out to the U of time for the individuals, all of that. And it's it's quite large. And so I'd like to recommend that as we finalize that, the council authorized up to $10,000 monetary compensation for this training, which will be well under the amount of

monetary training benefit they're getting. Yeah, that was my question.

This is actually we did have a we did have this discussion and I asked him to put If we were to do this out of town or the same training anywhere else, what would it cost us to do that? Uh, manpower, man hours, um, equipment and to use another another facility, uh, if we had to do it out of town and what it would cost to stay overnight to do it. um in in my mind and I could be wrong and but I just thought you know to clean it up after we are done I didn't if if it was if the cost to clean it up was less than what it would have cost us to do this train training normally I was okay with the cost of cleaning it up

if that makes sense when I sent the agreement back um to Ryan, Josh, and Tommy. I had put a note on there that there's a lack of consideration on the city's part in this agreement. And so, I'm concerned that it would not be enforceable if we don't offer something additional as compensation. And if we offer to clean it up, then there's I would say fairly substantial consideration and it will make it a blind agreement where without it it's questionable whether or not because it's really more like a gift from Danny to the city, not like a bargain for agreement.

But you're recommending a financial amount versus us going to clean up, right?

And you had an estimate of be 10,000 for someone to come in and demo. I did a quick I did some quick math. It rated at $20 an hour, 12 hours per person, and just just with the fire department as far as monetarily it was um just under $5,000. And then if you include the police department EMT end of it, you know, it was really close to being, you know, I think around $8,000, $9,000 just in wages that it would cost you for the training. It did not include any hotel mileage, food that if we were to do this out of town, it didn't include that. I I I think I'm confident that it would be well north of $10,000 to do this training anywhere else.

And so Josh and Ryan, are you were you suggesting the better option for us is do the monetary or to clean up the law? I would highly prefer that we monetary. Just the sight of a city truck out there clean, you know, with our logo on it cleaning up an employes's house. Mhm. Just a public perception to me a lot safer. Are you thinking $10,000 that we would pay to Danny or that we would pay up to $10,000 if the company doing the service build us directly? I for the company

say that. Sorry. Up to 10,000 to whoever whoever he hires to do later, I think. And just to clarify, it's not going to look like this. We're not going to burn. Uh Chief and I the home's overund years old, but we tore apart some of the wall and there's a log cabin wall inside. So, we just fear that if we burned it, it would burn for days, days maybe, and we don't want to have the neighbors out about smoke or have issues.

How close is the smoke structures? Pretty close, but it would have been fun to burn, right? What is the address? So, the address is 74 West 200 South. Um, it's just right here around the corner here. Right. Right there.

Yeah. He has a shed in the back. I mean, it would have been if we were able to burn it, it would have been a perfect scenario for protection there, but we're not going to burn. We will do some kind of smoke simulations that will be inside where it feels like real life, you know, the victim removal and stuff, but it will not be. I think it's great that he's willing to I actually have one for you. Get her done. little

actually have two. I have one other one that I want to do, too. So, if I get the other one, I'll be calling you guys and you can actually burn it because it's far enough away from stuff you can just have at it. Another element to it, we will have everyone involved for for the PIO kind of things kind of get community involved and we love the idea of having the police and the medical together too and working as a team. So I think it'll be a good thing overall.

No, it's not often you get that kind of opportunity, especially in town. So I think we need to do it. So I I would I would actually like to be involved just for the experience on like emergency management training that would be and I don't I don't want to step in and give direction but I want to learn that I'll be the one I'd be curious how many guys it would take I'd be happy to that might be fun is a victim in the corner. Yeah, I do it if you need me. Ryan,

I do have I'll make this short, but I did have to pack somebody's father off the road. That's what I'm saying. I didn't say it was impossible. I just would like to see it. It might be fun for him, especially if you don't tell them. And then I'm in there. You also mentioned we sto Yeah. Because we have smoke. We don't want We can start with the PD training where the PD tases John. I thought she'd been curious about that.

I know. Get me hooked up here anytime. I just want to leave the experience. Whatever I can do to get in your way. So you know they really get involved. We have to deal with tank top and shorts. You need approval from us today. Yeah. Our our first training is May 18th. So yeah, appreciate it. If you're cool with this, I would move we we approve with the uh up to 10,000 and generation to the company that's doing the demolition. Okay. With with legal counsel approval and adding the PD

and the PD. Okay. So, I have a motion to include the PD, the monetary compensation to the company and trading on the beginning of the 18th. Second. Any other discussion? All in favor? Any opposed? It sounds like you pass that flood just and you were we were worried about water. Good luck. Good luck. Maybe you need a fire truck. Let us know.

Text me, please. Yeah. Thanks everybody. Uh all right. Uh the public defender contract. Um by the way with only three council we're still we still have a quorum. Yes. But from my understanding we need 66% approval which is no longer available at this moment. Or do we need a simple majority or 66%? Because with three I thought it was 60%. 60%. Yeah. I think for the actual adoption of the budget, you need to you need four, but for what we have today tonight, you should 60%.

Yeah. So, we're good for tonight because we're tenative. We're not doing final. Not my training was 66%. Yeah. On some things. Good. Good catch. Yeah. I wanted to clarify that. Okay.

All right. public can uh Bill Morrison has provided our public vendor services for quite a while. Uh he's decided that he does not want to renew his contract. We looked at a few different options and the county created its own public defenders office a few years ago and they were willing to take us on. I think the amount that they're willing to accept as compensation is less than we can get it from any other provider. So, uh, pursuant to Tommy and Josh's direction, I drafted an agreement, took it to the county, they approved it last week, and so now if this is, if you guys are satisfied with it, the only thing we still need is the approval. And the Shane County Public Defenders Office would start representation next week. So Grant, just to clarify, this is this is in the tenative budget for next year as well. Should you approve it?

Yeah, the terms that you probably be interested in is it's we've increased from 3 to 5 years. We've generally tried to avoid doing um more than the councilman terms. In order to take on this contract, the county's public defenders office will have to hire another attorney. And so they wanted a longer term to provide some stability where they're adding an employee. Five years is kind of the minimum of what they were willing to accept. There's automatic renewal provisions. Um there will be yearly increases after the first 14 months. They were willing to put it on our um financial calendar year rather than theirs. Um but uh after the first 14 months it will increase uh in the amount with the all items index on CPI increases.

I I I didn't see anything that I thought was out of place or anything that I I thought it worked good. Did you look at it to review it Josh? Yeah, I reckon it's a good It sounds like if you would hire your own more. Yeah. And one thing Grant brought up and I apologize if I missed this. It' be a local person as well.

Yeah. When the county created their public defenders office, Irene Hansen was really the one behind it and her vision was to capture those dollars in the local economy for a long time. um going back pre uh 2005 when I was involved, the contractors had been from out of the area and so the camp felt like it was just pouring money out of the local economy

and they made a condition um for the employees in that office that they have to live in the UN bas and they currently have three attorneys. They'll be adding one more. One lives in Bernal, the other two are in Duchain County. Yeah, I did like that. That was a feature that I that sold me. I do like the idea of it. Someone we're not sending it to right county or beyond.

And with the Morrison's um Bill has lived in Leighton while he's been performing the the service. Um things have changed a lot with court postco where the city court unless we're having trials is online. So um Bill wasn't even having to drive out which meant that all of his meetings with clients were either over the phone or over Zoom. The uh county has a public defender office next to the DMV. It's in the same building as the DMV here in Roosevelt. So they'll be available for inerson meetings too which I has we've noticed an improvement in uh the service provided to the county indigent population. The city I think will see an even greater increase in the improvement services because their office is in the city.

Well I think it sounds good. So I'd move we approve then. I have a motion to approve and a second. Any other discussion? All in favor? I post approved. All right. Um, Cedar View Manuel Water Contract. So, that was represented here from Cedarview on that one. Um, just so council is aware, we have not had a chance to review that. They sent the contracts over today. So Ryan and I have been diving into those, but great for you here. So yeah, I'll just turn the over to you so you can

Yeah. I don't have much to say. I was just curious if you guys got what you needed. And I think we just sent you like the messy Redline versions this morning, didn't we? Yeah. So I think you've have you received the good copies previously, but you just wanted a Redline copy sent or Yes, we had the final copies that we were hoping you guys were going to redline and send us back. And I know Ryan talked, who did you talk to today? I talked with Brent and kind of clarified some of the questions I had on it. And I think we were on the same page. The two other contracts, we may want to get a better red line of those versions, the first two that you did. Okay.

Um, but of this one, I think we can put the pieces together and clean it up and and draft one. Okay. And you guys don't meet till the 20th, right? Isn't that what we said? the 20th. It was after our next meeting. Yeah. Ours was on the 19th and so our next meeting is on the 20th. Yeah.

So when we were in our meeting, I recommended uh that we if we had the information in time that we would tenatively approve so they could with of course legal review and all that, but that we would tenatively uh review. However, uh since it didn't get here till day till today and we're still missing, I would recommend we uh get it to the council to review and then uh put it on next meeting and they they don't meet till the 20th anyway. But if we could tenatively approve the 19th and on the 20th when they meet if they know we've approved tenatively they can approve and we can iron out any minor details in the

I really do like that idea because I think there are some time constraints that we are facing as well.

Yeah, but I think I think we're close based on our conversations. I think we've had good conversation. Um, and I think it's just a a couple little things. I think if we can get those figured out, we'll be fine. And we want part of the reason the red line is so council can see the changes and know what was uh done or what was agreed upon or whatever. I would like to say one thing about this is uh I would like to commend not condemn commend uh council Josh and Ryan and AJ

the council there's been more than just you. Uh anyway this this has come a long ways already. I think this has been what we say 13 14 years. Yeah, I guess so. I didn't know it was that long when I got your your hard work. I would like to commend that. So,

and one thing I like to recommend as well and first off echo both what you guys said. Great. And AJ's been great. So, I would recommend as we go through our red line between now and next council meeting as we're getting these that big group that we have that we're emailing. Let's send those red lines back and forth. keep council up to date on it. So that way when we get to next council meeting, council, you'll be very familiar with it. You guys will be familiar with it. Just so as we get to the approval stage, everybody's seen it multiple times. Yeah. So, we'll just be going back and forth if that works for you guys as well.

I just think it's hard without seeing it for me to to make a motion or approve anything. So, I think we're better and and since they don't meet the 20th, I think that gives us some time to to review. But I would like my recommendation is it's on the 19th and we make a motion then of some kind hopefully approving so we can move forward and get this done. Um, and then they can go to the 20th to their meeting the next night approve and then we'll have it out of the way so we can move forward and start working on it. So I agree though. You saw come in this morning. I would also like to get an analysis from staff. Yeah.

And I think I updated all the councils on our budget meetings. Our meeting with Cedarview last week went really well. Fantastic meeting. So hopefully you saw some do I need anything else? We just uh posted table this but this to the 19th as well. Okay. Very good. Okay. And you need anything else from us? Nope. I just wanted to make sure you guys I guess have what you need, but I guess we'll kind of go back and forth on a little bit which is good. Um if you guys have time to do that, we were just

just let them know we will make a decision vote on it on the 19th. That's our goal. So now that we've got some of the information, we can finish it up and then you guys can approve at your meeting on the 20th. So Okay, sounds good. And just, you know, Ryan said he had a great conversation with Brent. I actually known it was Brent at the time. So he got a lot of his questions answered agreeing with the name. So Okay, that's good. Yeah, it was kind of a messy what I looked at it to Dan and I like that doesn't make sense to me. But that's just the red line copy. So no, we got it. There was questions in there about the meters and stuff and yeah, totally valid. We We didn't even think about that on our end. Yeah, I guess you guys

the same meters as they do. So, that's something to be So, I think we just want our meters back so they don't just get put in storage and not used somewhere. Yeah, we won't use them because we don't use that brand. So, yeah. And then where it's going to be read the meter. I think you probably understand where we want it read probably better than I do. Back where it originally was. Correct. probably I think it's 3000 west 4,000 north or something. Yeah. Yeah. Yeah. So, just a few little things like that I think were our main concerns.

Okay. I'll move to

the 4K work schedule proposal. So, I can start off that one. So internally with staff, we've we've started our policy in place. We'll have it finalized should council approve, but we would be ready to roll that out on a trial basis with procedures in place. We're going to track everything. One thing I want to do is track complaints, customer frustrations, basically during the trial period, track everything possible. Um, we had a meeting about it in department head meeting this morning. So we've got a procedure in place should council approve it. And so we would be I told the staff my thought was we'd either roll it out starting next week or 1 of June depending on what council wants because we want to get public notice and then the trial period that I'd recommend is October 31st be the end date. But we will have check-ins along the way.

Any discussion? I told you before I'm I'm for this just based on my experience, but I don't I also don't want to do it and then have issues. So, I I like the idea of trying it and and like I said, I know Moon Lake school district a lot of them do it. Uh Moon Lake does it all the time, but but the school district does it summer.

And so, I think that's a good time for us to roll it out, see if we're running into a lot of issues, then we can always say, "Okay, we tried it, it didn't work. we now know we can go for it. If it's working, then we also know that as well. So, I'm I'm for it. I would prefer either a June 1st or July 1st starting. I don't know that either one matters. But I just would prefer summer. And I just like I said, I'm thinking school district June one to they go till the end of August, but if we go to October, that's fine, too. Yeah. Yeah. I I I think it's a good way to do it. Um, I still would like some public input on that. Yeah. Well, that's what you're going to try to collect, right?

During the time you're saying public before we started. Yeah. So, yeah, I think it's great. So, what do we need on this? Do we do we need any motion or anything or just move forward? I I would recommend let's put on the next agenda and we can vote on it and then if something comes up because it's there's not a rush and if we're going to we also need to consider for sure what day to start, what day we want to end. So I think that gives us time to think about it. Yeah.

And then May 19th gives us time to then implement it. Josh is ready to go and we could say yeah let's do June one or July one. I don't know if fiscal year matters. I don't think it probably will for salaries or anything. So, I don't think that affects us in any way, but but June one is actually on Monday. So, yeah. So, that would be I will say this council is still working seven days a week. Just saying. As as well as myself. I mean, we can't get out of the public's eyes. So, we're not going to take Friday. I'm there doubly because I got school board, too. So, whatever. I don't worry about putting on your costume. What's that?

Put on a good good enough costume when you go out and vote. Anyway, I I just say unless you need something today, I would just put it on May 19th, put it on the agenda and and let's vote on it then and and if something happens in the interm, we can have a little more discussion. Plus, we don't have two of our councilmen in case they had some input and they would have an opportunity to reply as well. you'll you'll have a little bit of more information that you'll present to all of us or it's basically you just given us everything right there. Yeah, I mean I can't provide everything. The tough part is it's all policy based and it's administration.

So it it's dependent on position. So certain people can't do everybody's not on the exact same thing, right? So the administration on that's why when it was originally brought up, I wanted to do research because it's not a blanket thing that goes across the board, right? Yeah, the pool still have to work tournaments by the way. Dustin gets the weekends off Friday, Saturday.

We still do roads on uh if it snows on the Friday. Absolutely. Only your street though. Then he can go home and go back to bed, right? said, "Well, usually I get up early enough that I have half the street already shoveled." Well, then he won't have to do it. No, they won't. I mean, literally, I do have

Okay, we will move that to the 19th. We'll we'll uh move on. So, uh number 13, the work session time proposal. So, uh, I'm coming in, uh, we we have our legal meetings and having a meeting at 4:00. I'd like to move it back to 4:30, half an hour. Otherwise, it has me coming in at three o'clock and it um and to get here by three, then I'm cutting my work day a little bit short, which I don't mind, but uh it's it makes it if I'm if I'm on an acid job or if I'm somewhere else, it makes it the afternoon really hard. Is the council okay with moving a half an hour?

Doesn't affect me. Yeah, my my schedule was just this last semester and I won't have that going forward. So, I'll have I in the fall I have an 8:00 class, but if we go that late, I'll just leave. So, it's not that big of a deal. I did that before, too. So, we're Yeah, that that really that really allows me. So, now you're not wrong on your email, right? I was a little I was a little worried. I was on I went to 8 Mile Flat and then I went down to Nine Mile Canyon today and it I was really worried that I wasn't going to make it back in time.

So, if you just remind maybe send a a text to Cody and Rowdy just to let them know that that change was made for the next work session. Okay. Yeah, I will let him know. No, I'm going to let her show up early. We need a motion. Tired of showing up late. Okay. I move we we adjust our uh city work session city council work session meeting from 4 to 4:30. So I have a motion that we move the work session 4 to 4:30 and I have a second. All in favor? I s told me she needed a motion so I gave her a motion. I appreciate it.

Uh see fraud risk assessment. Did anybody speaking of Did anybody open up the the carol? I did not. I had seen it, but I hadn't opened it up and then Brock sent out. Okay. Well, the scams are getting better and better and they're hard. Anyway,

okay. So, we have to present required to present this to the council each year. This is our fraud risk assessment. It just um the state auditor's office has set up this rubric for us to score ourselves on a level of our fraud risk. Um they it's out of a 395 points possible and we scored 335 which is what we've been doing out consistently 21.

Yeah. Since I've been on the council almost it's been I think the first year we were like two 290 or 295 something like that. Um uh so out of the probably 15 or 20 categories, there's only three that we don't get points in. Um but the biggest one is worth 200 of the 395 points is uh just a separation of duties, making sure we're keeping that structure. Um so some of the questions on there is do we have a board chair, a clerk, and a treasurer who are three separate people. So Taylor and I are very careful not to cross duty as well. um we have to make sure that the people that are at the front counter receiving the cash don't have access to the general ledger and making entries that way. So, and we do we do make sure we keep that separate. Um so, those are some of the few things that they have us check and the score we get. So, any questions with how that works 295 out of 30?

We got 35. We got 335 out of 395. We missed 60 points. Last year we talked about this and you mentioned that you guys were looking at doing some trainings to possibly pick up one of these 20. I'd still like to I know we're low. I'm not worried, but I would love to get us into the dark green area there if we could do and you'd mentioned possibly getting some training uh to have an expert or something. Have we looked into that? We've looked into it. We're just not quite there yet. The big one we lose out on is not a CPA on staff, which I keep telling Z needs to become a CPA. Not yet.

Financial. Um the other the bottom 289 formal internal audit function or the formal audit committee. Is that something we could implement or I don't Yeah, look into it. I I I mean, I've been on the council for a long time and I I love that we're low, but I would love to get at least 20 more points over. The school district gets 395 every year, I think, or 375, one of the two

and and because they do the same thing and they pre present. I just think we can do that too, you know. So if maybe if just going forward if you could look at you know either three or eight or nine and see if we can get something that way to get an extra 20. I just would love to get get us moved over but but I'm not unhappy. I like what where we're at. You just like that color. Yeah, I just like that green.

But like I said it we've been consistent almost since I've been on the council. So it'd be nice to have an improvement somewhere, you know, and that. So anyway, just my thought and I know you need a motion to approve the fraud risk assessment that's been presented. So I'll move to approve that. Okay. So I have a I have a motion to approve. I'll second it. I have a second. Any other discussion? All in favor? Any oppos? All right. Thank you, S. Wait a long time for like one minute. Yeah.

All right. Uh procurement policy draft. Sarah, if you go to the chart on the back page. So with this, a lot of the um the same as it was before. I've given Grant a copy on here. The main thing that we want to address tonight is um it's lost the word. The thresholds.

Yeah. the thresholds of the spending limits of what they can do. So what we're recommending n you have that chart this one I have it right here. So if you remember a while ago Zeke presented this this graph right here right. So, we had one a while ago and it basically shows that the majority of our purchases are all under $2,500, but the amount of money that is going into those purchases is very small on the full city budget. So, one of the problems we're running into right now is the way it's set up currently is regular employees cannot spend anything without prior approval. Then division managers have a limit, department heads, assistant city manager, city manager. Those numbers are extremely low for a lot of things they have to buy. Simple things like a water meter, you know, cost. How much is a water meter, Ryan?

Depending on the size, but there's some that's 3,25 mostly $1,500.

So, they get up to those those thresholds where it makes it really difficult for employees to to get stuff done. And mind you, this is just items that are in the budget. Anything that's not in the budget has to go through the proper channels. We need to open an amend budget reallocate. So the spending limits we have right now, they're proposed and we did double check with state code making sure we're not violating anything there. Um so tier one is 0 to $2,500. They need a price check, catalog comparison, um one documented quote when practical depending on what it is. It's authorized by the employee as long as it's within their budget. So not just the budget but it has to be within their budget 2500 to 10 10,000 two quotes from practical written or electronic documentation kept in file PO is required this requires department head and finance director approval city manager notice or approval if required by manual so if there's something specific there's a specific reason then 10 to 25,000 three written quotes when practical documented best value selection memo, city manager approval, governing body approval when required by ordinance if the bud budget action or if a contract is involved. So, this would allow for something that is already in the budget that has already been previously approved, it could be expended up to that. If it's entering a new contract, as we know, mayor needs to sign the contracts, no matter what the price is on that, it comes to council. And then above 25,000 formal solicitation. We're getting into formal bids. This is for all admin staff. Well, really everybody but public works. They do have specific requirements that they have to follow in theirs. And so this does include that. The big change in this besides the thresholds is we've included this chart in the appendix and

that makes it a little bit easier to use than actually in the ordinance. This is one of the recommendations that you move this to the appendix of the actual manual itself.

Um, this is something I've been pushing for for a while because I feel like we we hire we have some of the best employees I think in the state. Um, we we have great employees, but we need to find ways to help them be able to do their job effectively. And when they can't go get a hammer or a screw or something because of the process because it's too cumbersome, it makes it difficult. And and again, if it's under bud, if we've already approved it in the budget, it's within those limits. We need to help them to be able to do their job. And I don't think this is going to cause any uh you know, based on on these this I don't think it's going to cause problems with someone stealing. if they are, it's going to be minimal and they'll get caught because of the checks and balances that are in uh uh the process. So, I I just feel like

we have great employees. We need to give them the tools to be able to do their job. And this is one of the tools they need is to be able to purchase things without having to come, you know, mom, dad, can I have a dollar to go get a pop or whatever. you know, it feels like that's kind of what some of them have to to do and that's not fair to them when they're trying to do a good job and we want to support them. So, this is something I've been wanting done for a while and I'm glad we're finally getting there. So, does this address like shopping within Roosevelt versus outside Roosevelt or is that a whole different issue?

I don't think this one does have anything in there. This is the obviously the 0 to 2500 most of that would probably be in Roosevelt but it depends because you can't get everything here either and so there's going to be limitations there and specialty parts like uh Ryan was mentioned some of the water valves and things or or whatever meters etc. you're not going to get those

and a lot of things are on state contract. So most employees know because state contract they negotiated those prices. So that's usually where employees start because it's a safe way to go about it. One thing this policy does have as well, it gives a finance director the I should say authority to modify someone's ability to spend within those limits. So let's say Drew is having an issue and he does something improper. knock it off. Z can actually take away his ability to spend for a certain amount of time and so there are safeguards in place as well. Okay. I would have thought Kirby he has more money than Drew. You picked on Drew. We already cut off all of Kirby's money.

Well, I totally agree with Donald if we want to put this on an agenda item for Yeah, I think I think we need other council to be involved. So, I think we put it on next month to improve, but I I like the numbers. I also think with inflation, some of the numbers before were so low, you can't even buy anything now with it. And so, this I think gives them some flexibility, but still has some accountability and stuff. So, I'm I'm excited for it. And tonight, it is just a draft. It's not over approval. Okay, very good. Put that on the 19th.

You bet. And Grant, I'll resend it to you just in case there any minor tweaks, but I don't think there were in the document, just the thresholds, but I still want you to give it edited budget school year. Let me see if it works, right? Okay. So I met with everybody for the individual budgets. So this is a high level. Mind you, this is a tenative budget. We're going to go into this way more detail than most people go into tenative budgets, but we want if we have the information, let's go through it. So kind of our tagline is we're going to spend with purpose, deliver with proof.

You worked on one.

There we go. Okay. Of course I So some of our budget highlights um priorities right now project completion, infrastructure improvement. We want to be we delay our infrastructure. We're going to pay for it on the back end. We've got a lot of good projects started when we complete some of them. Also, community relations, county, ballard, tribe, state, federal government. Uh mayor and I have talked about this. We have an incredible opportunity to build some relationships that we might not have had in the past. Um the budget it's flatish so it's really close to flat right now about a 3% there but it is based off revenues we are trying to be and got to give a props to Zeke he worded it perfectly he said our we budget our revenues conservative and our expenditures aggressive that way we make sure we stay underneath. We also follow our budget a lot during the year and department heads know okay we got to cut back based off revenues are going so we keep a close eye on that software evaluation Brock presented on on this already but we've gone through and any software that we're not utilizing to the best of our ability or that doesn't justify the cost we're going to cut no need to have those employees we've had some organizational changes we're recommending one additional full employees all this year and then we worked a lot with employees inhouse to maximize their talents and put people in the right place where they will truly succeed. I kind of bragged on Edwin this morning department head meeting. I've had three employees in the past couple months come to me and say, "Josh, how can I be like Edwin? How can I move up the ranks like he's done just growing?" I'll tell you what, that's one of the greatest buildings in the world when people are talking about people like Gavin and Indian growth because that is just phenomenal. I recommend 2% cola there. Some things we're also doing is and I

don't know if I've mentioned this for individuals meetings, innovation, an RC rockstar program. We're having a small incentive program with employees, not just with our department, with everybody for cost savings and innovative ideas that improve the quality of service to the residents. And then firefighter pay structure. We want to make sure our firefighters are taken care of. Right now, I'll be honest, as a fireman, it'd be tough to want to go to a fire in the city because they get paid a lot more to go into the county. So, we need to make sure they're valued and we're we're taking care of our firemen, especially as a lot of them are getting on in years. I say experience. And then finally, I worked with department heads. I have six people now signed up. It's called the R city red group and it's a revenue estimating group. It is something where we are getting employees that have ambitions to grow within the city that might be at a lower level. We're going to give them some training on the budget and teach them how to do revenue estimating. So as new opportunities arise, they can learn on those and progress into possibly new roles. It's an incredible thing. And to be honest, it's the first thing I did when I was an intern right out of college. I got in with Casper Revenue Estimating Group and it changed a lot for me because you find out a lot of what budgets are just by estimating the revenues. So those are just some of our highlights there. Organizational chart, we talked a little bit about this. It's changed structure a little bit. Um public works and parks will be an assistant city manager. Um then we have recreation, human resources, community development, finance, fire and PD. ultimately our boss is the citizens and then it gets down to our boss's council. So that's just kind of your chart there of how that works. Um here's kind of so in the handout I

gave you before the executive summary. This just sums it up. Overall, the tenative budget reflects a steady conservative approach that balances operational needs, workforce support, and infrastructure investment while preserving the long-term financial health of Roosevelt City. We know things are going to get crazy soon. There's a war going on in an oil and gas area. Things could go great, could go bad. We want to be conservative. If revenues roll in, fantastic. If they don't, we want to be prepared. So, we are taking a very conservative conservative approach for Rose. Yes. Thank you.

So then just jumping into the tenative budget, our proposed revenues here, um these past years that you see those are the actual numbers and not the budgeted. Typically actual has always come in a little bit lower than budgeted. Sometimes revenues higher. But the key there is in the past, at least however long I've been, and I'm sure before, we've always come in with more revenues than our expenditures, right? If maybe co years might be. Yeah, those were kind of weird. Those were weird.

So essentially taxes 7.2 million um coming down there. We're projecting an 11.8 million budget. So pretty flat from previous years. Um our breakdown of our different departments, some of the big changes there. A lot of this will change as we're moving things within departments. So different individuals might be in one department this year. Zeke is setting up the new exact line items so they will flow. But the ultimate bottom line does break out. Um and again thinking how things we can do things innovative to make them proper or work better. The example is that Brock did something with our custodial service. We contracted those out before. We now are doing it inhouse and I think everybody can agree it's a lot cleaner across the board. It's been such a great thing and they're doing a fantastic job and we're saving money on it. So we can find ways to innovate. Brock, too bad you didn't do that when we had our incentive program. You missed out on the program.

You're getting out of um out of board rock. And uh I I really appreciate what Roosevelt City has done for Roshelle. I mean we look at Jamie too know she has some health benefits for her little family. So I what Roosevelt city has done for those two in particular I don't know of any other that we've brought on fulltime but I think it's been great for them.

It's been a huge benefit to the city as well. So that's where we want to make sure that we're utilizing the best resources for the best best property use. Okay, next couple here we got public safety, public works. Those are our two biggest departments by far, but they doing time for us. Um, I found something really funny. This quote basically said something the effect of, "You want to see anarchy happen in a city, shut down your public works for I thought, you know, something you never really think about, but you lose water, you lose sewer." Yeah, things are going to get crazy. So, hats off to them.

Kirby still gets phone calls though, right? Even if it's little things. So, so fire you can see did they go up 12% there but that is with the structure the new paint structure in there dollar amount it's not a large amount but it will go along with our fire um any questions on these ones okay parks recreation um those again departments have done a fantastic job keeping things fairly flat there. Um, it g we did a great exercise with staff. We asked them to do some estimates based on a 5% reduction, a flat budget and an increase of 5%. And we let them know that they need to take it serious because if we do a budget cut midy year, we already have something in place that we can look at. If we have extra revenue that we want to allocate, we have something to look at and our departments are fantastic at giving that information. So essentially the total comes down to an 11.8 million budget. Um and as you can see oh enterprise funds these are water funds. These do need to be tweaked some of them with Kirby but these are we do really well with our our water funds our storm water sewers sanitation. These are these are great things that we have within the city. And then overall the budget 1.8 million 1.8 million. We run a flat budget. We're not federal government. We want to make sure it's flat and we do keep an eye on it if we do need to adjust mid year.

We don't need checks bouncing, especially employees checks, right? That would cause a lot of problem too. So, any questions on the general fund?

Okay. Then capital projects go real quick. This year we had we asked departments for their wish list for one year, two to five, 10 year and then beyond 10 on our one-year list $22 million in requests. The truth is we have about 4 to6 million that we can use to stay within our spending limits. Zeke did do a comparison what's a better word than entitlements but previous kind of like an entitlement where things were already committed to is about 6 million. However, a lot of that is grants funding comes back in. So, we pay it gets reimbursed. So, we had a great department meeting yesterday with the department heads. We had every department head re-evaluate every department, every project, score them based off of different criteria such as urgency, urgency and risk, funding leverage, operational impact, and strategic alignment. And that way, we can kind of get true evaluations. And they submitted those to Zeke and I. and we're just going to go through those. So, some of the capital projects we're looking at, this is not all inclusive and all of these might not make the cut. Council has ultimate say, staff will make recommendations, but everything from cemetery phase one, road reconstructions, crackills, the all abilities playground, sports complex, restrooms, that one was very popular. Um, so these are example of some of them that council like to fund this year in our capital projects. We do have an added benefit that most cities don't have it and don't have. I call it the Ryan effect. With our special projects, we are able to accomplish a whole lot more than other cities are. Most cities, they have their lofty plans. They sit on the shelves till they can come with funding. Things like the cemetery, we're going to start phasing that in and get that in-house. The one additional employee we're asking for is a heavy equipment operator with public works and cemetery

is going to be one of his first tasks that he tackles. Any questions on capital projects? Look, there's something I don't see on there that I want on there. We will get that from council. This is not It says May up there, Audrey. It says May. And there might be something on here that doesn't have it. I'm just going to throw this out there. Bo had an incredible idea with our golf course irrigation system. If we had a a tournament for a couple of years where we do it with the intent letting people know this is to raise funds for an irrigation system, we could get that paid for really quick. People know what it's for. Our golf terms are very successful.

I love that idea. I do. I love that idea, too. Matching funds for when approaching a pool. I love that idea. So there are you mentioned CIB right there and there's a deadline coming up for projects. Correct. Well, we had a deadline to get our list in. We got that in. October is when isn't it? Yeah. I thought he had one different date that I just saw. There's three different trimes you can apply. Oh, that's right. October. I think one's in June. June. June 1st. Does that sound June? Yeah. June October, February. Yeah. So,

you're right. I forgot about that list which we got submitted. Okay. Oh, then Audrey here's this is just a full list from department heads as you can imagine why I shrunk. You want to share that Audrey with me? So, I can I can't read it. This is the one year I don't say wish list. This is one year from department heads of their priority of what needs to happen. Wow.

So these are things if we had the money in one year we would do. That's why we had to re-evaluate. There are some that are a high priority that we just don't have fun for this year. So yes, there will be some that you guys don't have on here as well. I don't appreciate the small print on the small print. So, we didn't dive into too much. Any questions on the tenative budget at this point?

I I just want to thank you for your efforts and the staff and everybody putting that together. Uh I think there's a lot of great stuff going on in the city and and I just reiterate a lot of the projects we've done, what what was the number like 30 million or something we've gotten in grants and things for roads and different things. So, I know, you know, there's a lot of going on the city, but it's not all on the backs of just the Roosevelt city residents. We're trying to go out to CIB. We're trying to go for grants and stuff. So, I appreciate all those efforts, and that's why I say we have great great people working here. So, yeah, Kirby, I'm going to give you a second to Yes, sir.

back. Some of the chips still will be done in house. Yeah. Well, the cracks. Yeah. So we'll have a a group of well actually it'll be a group of three once we purchase a crack seal machine. You'll see that's on the budget to get that started. We hired one individual and there'll be two part-time guys that are working with him because the crack sealing will be done certain times of the year, two or three months out of the year. That's when we'll get the in-house crack sealing done. But that also preps you for the chip sealing. You cannot chip seal without having cracks done first

cuz you need the seals. And that's all my chip seal this year. Everything on there has been cracksealed in the past. So then if budget passes and or I'd like to get close to 14 miles of chips done, State Street will be done and on there is Lagoon Street basically from 9th West to Third West and crack seal will help save money down the Yeah, it's that process that we won't have to pay for.

Yeah. and our own facilities, the walking path, whatever may, you know what I mean? Nature park when the cracks went off, we can see those. One other exciting thing I forgot to mention when I talk about restructuring employees and putting things in the best place. When we hired Zeke, he is got expertise in grants. The hard part with finances, his time is limited. So we've actually worked a way where he's going to have a current employee assisting him with grants so we can move forward with those a lot. And combine that with Ryan's effort that he's done with grants and Sierra is we've got multiple employees now with a lot of grant expertise. So it it'll only grow. So we've got great opportunities there. Well, I that's what's cool is we've had so many grants to do the things we're doing that's really made a difference where the the the commitment from the city just like the one Kirby presented 27,000 versus the state was paying double that right so a third and a lot of the grants were like that way the gun range we had to we had to come up with what 100 or 200,000 150,000 something like no 300,000

and then it was 900 so we're getting a good return on those. But a lot of them do require you have some money uh seed money or whatever you want to call it, matching funds kind of thing. But we always get more than what we have to put in. So I just I applaud that. Yes. For clarification, May 15th is EUAG the um CIB application through the EUAG and then June 1st is the state of Utah to get grand money to hire some Somalians. All right, we'll send them to the Laring Center, right? Any questions on the budget? I'll just appreciate the oneonone.

Yeah, I think the oneonone's great and all the effort that's gone into that and that does go to all the staff. They've all been amazing. All our staff's great. Yeah. Is council aware of the Are you aware of the um chamber award in Roosevelt City? Let me see. You want to enlighten me? Yeah. Does anyone remember what it was actually called? I can grab it. You grab it, man. So, the chamber or lunchon this year. Oh, last year I had to leave early so we got an award. Yeah, we received an award from the Chamber of Commerce.

Kudos to the staff here. And Braxton Nelson was the speaker and he actually gave props to the city multiple times. Yeah, he better have. Huh, Kirby? Yeah. Yeah, we had a little insider there. And mayor, we do need a motion to adopt the tenative budget. Okay. I would move we uh approve the tenative budget for 2027. I have a motion to approve the Kennedy budget with a second and any other discussion. All in favor? I. Any opposed? Which would lead us. We'll go ahead and take that.

So here's the award. It's just in recognition for outstanding achievements. pass that to I recommended that we put it up on the wall about high levels come in today so that they can see that

maybe maybe that's not a good idea I'll have a project you put it I will open you. All right. All right. We'll move along to the public hearing the hearing day approved proposal. So, if council's okay, we'd like to recommend we have our public hearing to adopt this year 27 budget at the next council meeting. 19. Yes. And we have noticing time. Sierra can get it on noticed if council's okay with that. Okay. There will already be a public hearing in Okay. You don't need a motion for that. Just I do need a motion

to Okay. I move we have a public hearing on the May 19th meeting on the budget uh for fiscal year 27. Okay. I have a motion to add the 19th as the public hearing date. I'll second. And a second. Any discussion? All in favor? Any opposed? Okay. It's only 7 o' That was only 40 minutes long. Okay. Department update. Good guess. Sierra, we're actually tableabling that one until next month. Okay. Wishful thinking, right, Sierra?

Yeah. Okay. And just kind of to ride that for just a second. We are we are looking at a golf cart um um policy since we are talking about recreation but golf carts is a an ordinance update ordinance update ordinance update. So we are looking at which may include ebikes. So I think that has not been a thing in the past until now. looking at that just to give you an update on that with that city manager update.

So, just two things I have on that. Well, three actually. Sorry. One, I just want to reiterate how grateful I am to the employees here. Our department heads are fantastic. They've worked as division managers. We've asked a lot of them on budgets to get this done. We we're trying to do it earlier in the year rather than waiting till the end of June. So, staff has been amazing for that. Um, next thing we're getting together a 250 committee for the celebration of this year's 250th anniversary. I got some employees to head it up to work with it and Brock is actually going to chair the committee, but we'd like some council involvement. We know APR is going to be doing some stuff as well. There's a lot of different groups that are doing stuff. We just want to make sure that we are doing stuff as well. Councilman Goodrich, I apologize if I don't you're on it. Don's on it. Anyone else interested?

Sure. Okay. And mayor Brock, you got those three? Perfect. And then so I'm gonna see where we can get some budget for it. But we've got some things in the works just generally from staff that we want to do. But so for example, our huge flag on the hill, Bill ordered a 250 flag for it. So that's going to be exciting. He also worked with the the painter of the buildings to paint the main street building just the glass with the 250 logo. Some some of the low hanging fruit that we well the big flag is not well hanging but some exciting things so that way you guys can help focus on

one of the things the 250 like nationally is doing. They're promoting people to do neighborhood barbecues on the 5th of July. So that's something just everybody around the community can be I have promoting and doing. I I have asked that we um draft a letter that we could send to uh that we put out on the website and and then the interfaith council and to uh all of the local churches that that be something that they'll be with tomorrow. Yeah, interfaith is planning the the concert in the park. the uh 20

the last Sunday June would be a patriotic one. So probably the 29th I think 28th. So, we were thinking that would be a kickoff for that 250th as well as that concert being a patriotic. And I actually suggested if we can maybe go an hour and a half if possible, but I think it would be good if the mayor if you could come and uh maybe say a few words there at at that and then if we have uh some veterans and some others as well as the program with the singing and the performances. I was around for the 200th. hope to be around for the 300th.

And mayor, I did update staff and council about the barbecue. So, Alan does know we want to work with people if they want to close streets. We just need to make sure it's strategic. We're not closing everywhere everywhere. But we do want to work with the public and get get the word out that this new red barbecue is a thing that we want to push.

And then I have one other thing on here. There is something I wanted to put in the budget that I did not. It's a small amount, but since right now I can just verbalize it. I'd like to propose that we have two billboards in the city. And the idea is we rotate them from time to time. We've done golf. We're doing aquatic now. I saw us in another comm community where they had a track team that won state and the city put up on their billboard, congratulations to our state champs. And it had the city logo on it. I know it's a school district thing, but we do own two billboards. Last time we got the covers made. I don't know where Aaron got them, but it was a quick turnaround. The price wasn't bad, so tenatively I'd like to put something in the budget if we have some state champs to We have one high school in the city.

I love that. I think it'd be really good to support them and Union Hydrometer. Yeah, they just took and yeah, be great. Yeah, they did. So, I'm going to tendly put that in. So, there will be some other tweaks, but I just want to put that out, especially with rowdy gone and knock hopefully come home soon. That's a great idea. Yeah, that's all I had for any questions for me. All right. Uh I will move down to committee reports and appointments. I don't have any

uh probably a couple things that I have. The golf committee. We probably should move on that. Yeah. Who got the golf pro hired? I I have had several uh approach me that would that are very interested in being part of that committee. Um maybe we also include the tap in on that committee as well. I think that would be great since they are right there. How do you want to get that started? Ry and I are on that committee. You want us to I haven't seen the charter of the committee. Is it a five seven member committee?

Yeah. I'm not sure what we would like to move forward with as far as Did you want to make any changes to the way it was set up before? I can't recall exactly how it was set. How about if I send you the creation document and you guys can look at and say if you want any several people asking the same thing interested in being on that committee. The only thing I'd recommend goes along with what mayor said. I'd recommend we change the charter to where one of the committee seats is given to whoever runs the cafe. So that way because they're involved up at the golf course and again

I agree that they just have one representation. Yeah. They're up there all the time. Yeah. Um and then uh Grant Senate are both Rowdy and Right. Okay. The Econ economic development committee has been stagnant. We've had like two on the board and I don't think we've given them any direction in any other committee members. So that's probably something I would suggest that we move forward with especially with the rail coming that um that we move on that current chair of that uh Brady Arnold. What was Jim Marshall? Jim Marshall

last time we met. Yes. Jim Marshall and Brady. But I think that would be another good one if I can recommend Grant if you just send out all those charters with the committees to the council. That way everybody can take a look at it and see if you want to change anything. So which one? Golf. Golf economic development. One other process arts parks and I think that one's good cuz it's it's functioning. I was thinking more of the ones that aren't functioning. I don't know. And then generally we take the name of an individual that wants to be a chair. The committee members bring it to council.

Right. And then we approve it as a council airport economic development golf and golf. And then we do need one additional person for the housing authority. That one's functioning really well, but we do need one person. Yeah, we're running a little skinny on that one, huh? Yeah. But those other three are the ones that we really need to make sure council is comfortable. I'd be happy to serve on development and do.

Okay. If I can spell your name. Uh, and then, uh, probably the last thing that I have is I've I've looked into, uh, how St. George, they have these buffaloos down there that the businesses can buy and show their pride. Uh, Vernal has moved to the dinosaurs and some of the options that I that I've thought of as far as something that can be Roosevelt's little icons. And it's not just one. It's several options that uh you know depending on a a company's range of affordability, but um teddy bears, our own teddy bears. I mean, we are named after Teddy Roosevelt. So, teddy bears, um, possibly a rough rider, you know, and of course it's the budget depending on the budget of each company, you know, ranging from a small teddy bear that they can put at their entrance to or a large teddy bear that they put outside their door or Ruff Rider or even maybe iconic Teddy Roosevelt himself. So, um, I would like to see that. As far as Roosevelt, I I would like to see Roosevelt have its own identity. You know, if you say Dinosaur Land, you automatically think of Ver. Um, you know, and I I want I want at some point Roosevelt having its own identity where you think of Roosevelt and you we are identified. You say, "Oh, I know where Roosevelt is." If you ask where Roosevelt is right now, There's a lot of people that if you say, "Do you know where Vernal is?" Say, "Yeah, yeah, I know where Bernal is."

Well, you drove to Roosevelt to get to. So, just something that I think that we could show our pride in. So, I mean, I'd even order one and put it in my wife's fairy garden without her permission. Could be a project you put out to someone. I do. Yeah, the guy that I do have the guy's card that is does the stuff for Roosevelt and I went over and actually looked at or sorry, yeah, for Bernal. Thank you. And looked at his yard and he has he has aliens. He has a Statue of Liberty. He has Bigfoot. So is it?

Yes. Yeah. So he he has the ability to make um some dreams come true. Just so you're aware that is an attended budget. So if there's things that can I mean you will see the full budget list when it's fully adopted. But that's a great example where anything you guys ask me to put on putting it on there and then you guys will decide what stays. But like mayor mentioned this to me before so I do have that added as a capital project item. You decide how much you

the the dinosaurs. Just so you know, the dinosaurs that are over there are Did I say 1,400 painted or nonp painted? Not painted, 1400. So not painted, 1400 and then he paints them for probably maybe it's 1,200 and then like another 600. I think he paints them. Just something I think it's something to show our pride in our city. I know I, you know, I I really enjoy being in Roosevelt and I know I have my own two 250 banner coming that I'm going to be hanging out as soon as it gets here. So,

those dinosaurs are they anchored? Are they heavy or do they anchor down? No. They are heavy. kids. Well, that was something that is not heavy, but they that would I'm not saying I would have ever done that. Yeah, I have considered I have considered that. It's like it would have to if somebody was to do that in vertical it would take three or four people to like lift it

up. This very concrete I think he said they're made out of aluminum. Yeah. But they're they they do the end product is heavy. You know, I know several of them. The one like 7-Eleven has a saddle on that so the kids can actually saddle up and take a picture on the dinosaur. You're right. He has so many in his front yard. You think if people could film, they would. Yeah. They're just in his front yard. Yeah. Yeah. Yeah. You would think so.

River is a block a block north of the Fieldhouse Museum. Okay. So, and then the last thing that I have is I will I will contact Healthy Utah and see if they can actually come here and present on the 19th and then I will contact Wade Bess and make events and then with the council approval I would go ahead. Can I recommend they come to our work session in June because we're going to have our uh two uh public hearings and budget stuff and it may take a while. So, I'd recommend the the June meeting for that. I'm I I agree for up for the healthy Utah. I just think that they're going to

There's going to be too much and and I think we want to they're going to have a busy night open. Yeah. And the youth will be here before. Huh? The youth council from the elementaryaries, aren't they coming next council meeting? Oh, yes. They are coming next council meeting, but they're going to be here 15 minutes early. they'll be able to sit down in the council seats and the mayor seat each elementary and take pictures with them if you'd like to be available just a little bit early and take pictures with them. And u I will instruct them that they do they do not need to stay here because they I think we have 10 council members and three mayors. Does that sound right?

10 or 12. I I want to say 10 sounds right cuz three at one school but three and four was it three I thought it was three four and five but three three and five something like that anyway but they'll be here and I would I would recommend they stay for at least the the prayer and the pledge of allegiance just to kind of get a taste of it and then at that point if they would like to leave it's still a school night and that's why I say I think we just have too much for the the 19th that if we Okay, I I will do that. I'll get to say June would be great. And it doesn't have to be the first meeting, just sometime in June.

And then probably the last thing that uh I want to throw out to the council is if you would like me to reach out to Tony Small. That's the abandoned uh house up on 600 North. Council Gish and where are we at with that? I don't know. I think Grant's got a little information.

We I've talked with uh Tony before about doing the same thing that we did on the B home. Uh he was in favor of doing it for a little while and then a neighbor had expressed an interest in buying it and around the same time uh telling Mr. court appearance and had a warrant and so I haven't talked to him again since then. My understanding is that things didn't pan out with selling it to the neighbor and so I've just been waiting for an opportunity to talk to him. If you have contact information and wanted to talk to me yourself, Tommy, or getting back in touch with me, I can pick up where maybe I can initiate that.

Yeah, they just we just did a quick claim and they he sign Yeah. So, and it got far enough along in my discussions with Tony that I had drafted documents and then kind of went into the weeds and let me reach if he signs it over. We did a public auction on the burnhouse and but we're having issues with that instead of sending the fire department. There you go.

Okay. I I'll I will reach out with him and I'd like to initiate that with him. He's actually reached out to me, not regarding this, but um uh after I was sworn in, he reached out and he was on the tribal business committee previously, but he reached out and so I'd like to touch base with him. That's good. Yeah, if we can initiate that. Okay. Anything else? I move we adjourn then. I have a motion to adjourn and the second.