Police Pension Fund Board - Regular Meeting

Welcome to the Finance and Personnel Committee meeting held tonight, 04/27/2026. Sir, clerk, could you please take the role? March 2026. Ms. Harriedeva, you're going to present that

as Yes, sir. Thank you.

Go ahead.

Yes. So year to date revenue through March, as you can see in the report, a couple of items to note. The first is use tax, which is significantly over budget year to date by about $53,000 Income tax over budget as well about 12% or $450,000 unfortunately offset by significant underperformance replacement tax or PPRT of $922,000 If you recall that was a revenue source that we reduced significantly for the 2026 budget based on estimates that we received from the state and IML. It looks like that reduction has not been sufficient so we'll continue to monitor PPRT performance as the year goes on. We do receive that in eight disbursements and this is two of eight.

And they do not come evenly throughout the year. So there is a possibility that we could recover some of those losses. The remainder of our general fund revenue year to date, that was overall positive about a 7.6% over budget year to date. On the expense side, similar story, about 8% under budget year to date on expenditures, which we would anticipate for the first part of the fiscal year as we're still paying as we've recently wrapped up paying twenty twenty five invoices and getting firmly into the work of 2026. On the CAP, we have CAP sales tax first disbursement 16.5% over budget which is great news.

In the redevelopment fund overall about 4% underperformance and that's largely driven by package liquor and hotel motel tax. And casino revenue is overestimate by about 6% year to date. I'm happy to answer any questions anyone has.

Anyway, we have questions from Secretary. Alderman Salgado.

Yeah, just real quick. The comment about the replacement tax. Can you re say that because I wasn't paying attention to that?

Oh, sure. So we reduced that budget significantly for 2026 based on projections that we were receiving both from the state and IML puts together projections as this is a statewide revenue source. Obviously that hasn't that wasn't a big enough reduction it appears based on the first two disbursements we've received so far. So we'll continue to monitor it. It is dispersed in eight installments throughout the year. This is two of eight and it's not eight equal disbursements. So there's still a chance that we could have some recovery.

So, I'm sorry. So you're saying we reduced it but most likely we'll get to that number that

Well, reduced it. So we're measuring performance against a budget that's already been reduced from historical numbers. So it appears that potentially the projection or the recommendations we received from IML and the state were not sufficient. But it is still early in the fiscal year, 25% of the revenue in. I will obviously very closely monitor this and look for updates from the state or IML on how they project the year to end as we move forward.

Okay, please do. Thank you.

Alden Logan.

Thank you, Chairman. I think I noticed that the Rockford fire had I think it was 24% over budgeted for overtime and RPD was about 14% under budgeted, which is good. Typically, I feel like we see RPD and RFD are usually around like the 15% to 20% range of going over their budget for overtime right now. I was surprised to see RPD being like double digits under budget. I know the chief is dealing with other things right now. But I was curious as to why that was. Do you know?

Sure. So as we so they're not 14% under budget. They've only spent 14% of the total budget year to okay. Which is under where we But, would expect them to you know, as our effort or as PD's efforts to get up to full staffing have started to come to fruition. We have more officers on the street. Overtime exposure reduces. So I think some of the some of those hiring efforts are showing themselves in the overtime numbers.

Okay. Thank you.

Alderman Thunenberg.

Thank you, Chairman. Sorry, Director, I would have asked this question earlier in the week had I had time. Could you further elaborate on the utility tax? There seems to be that large increase.

There is and I do not have an answer for you on that. But I will get information put together and share that with all of City Council.

Okay. And I do see that hotelmotel and packaged liquor are down double digits. Maybe those same people are just going out to eat because at least the restaurant tax is up.

Thank you.

Seeing no other questions, thank you very much for that information. Moving on to committee reports. Item number one is the approval of vouchers in the amount of $9,022,558.28 Is there a motion to approve vouchers? Second. Any questions or comments on vouchers? Seeing none, all in need to keep an eye. Aye. Opposed? The matter passes. Resolutions.

Item number one is awarded a bid for demolition group thirty six in Northern Illinois service in the amount of $39,700 for properties located at 1151 North Main Street and 2818 Horton Street. The contract duration is through the completion of the demolition project. The funding sources are the Community Development General Fund and the IDHA Strong Communities grant. Is there a motion to approve? So moved. Any questions for staff? Seeing none, all those in favor indicate by aye. Aye. Opposed? The matter passes.

Item two is awarded bid for Citywide Street Reparriage Group number three to Rock Road Companies in the amount of $3,494,396.19 The contract is through 08/28/2026, and the funding source is the 1% infrastructure sales tax. Is there a motion to approve the repairs?

So moved. Second.

Any questions or comments for staff? Seeing none, all those in favor, need to keep an eye? Aye? Opposed? I'm sorry. Alderman Tuhoe, do you have a question?

No. Have an eye on that, by the way. All right. Thank you.

The matter passes. Item three is awarded bid for Madison Street Quarterly Improvements Phase II to end track in amount of $9,750,755.36 The contract duration is from 06/01/2026, through 10/31/2027. The funding sources are the 1% infrastructure sales tax, the WRIA, the Illinois Department of Commerce Economic Opportunity Funds, and the Florida Resentation Authority Funds. Is there a motion to approve?

Second.

Any questions or comments on Mass Street? Alderman Mogulman.

Yeah, real quick. Thank you, Chair. I noticed in the memo it said the repairs are going to take two years. I'm curious if that's like two seasons. So like '6, '7, or two years from this date, which would be like April '28?

It would be 2627.

Okay. Good to know. Thank you.

All right. Any other questions? Seeing none, all is in favor of the debate by aye? Aye. Opposed? The matter passes. Moving on to number four is the award of an engineering agreement for the Madison Street improvements in the amount of $719,000 to Fair Graham. The contract is also from 06/01/2026, through 10/31/2027. And the funding sources are the 1% infrastructure sales tax and the WRIA. Is there a motion to approve? Second. Any questions or comments for staff? Seeing none, all those in favor, need to keep an eye? Aye? Opposed?

The matter passes. Item five is an award of the engineering agreement for the Winnebago Street over Kent Creek and Railroad Bridge Rehabilitation Phase II Engineering to HR Green in the amount of $333,693 The contract is from April 2026 through June 2027, and the funding source are MFT funds. Is there a motion to approve?

So moved.

Any questions on this project? Seeing none, all in favor, indicate by aye? Aye. Opposed? The matter passes. Item six is a resolution approving the appropriation of MFT funds for the improvement under the Illinois Highway Code four of the Winnebago Street over Caton Creek and Railroads Bridge Rehabilitation, amount of $500,000 Is there a motion to approve? Any questions or comments for staff? Seeing none, all those in favor indicate by aye. Aye. Opposed?

The matter passes. Item seven is an approval and acceptance of the IDHS Emergency Solutions Grant award in the amount of $25,000 The grant does require a 100% cost match. The grant term is from 07/01/2026, to 06/30/2027. It will be used to pay for street outreach, homeless management information, data entry, and admin costs. Is a motion to approve. So moved. Second. Any questions or comments from staff? Seeing none, all in favor, can keep an eye? Aye.

Opposed? The matter passes. Item eight is approval of the IDHS Rapid Re Housing Grant award of the month, dollars 374,169. This grant does not require a cost match. The grant term is from 07/01/2026, to 06/30/2027. Is there a motion to approve? So moved. Second. Any questions for staff? Alderman Hoffman.

Thank you for letting me speak at your meeting. Can someone please explain what this actually looks like? At one time, we were able to take money and put people directly into motels, and then things changed. And I'm just wondering is this bringing back that program or does this mean something else? So I'm interested in both eight and nine. How does that look as far as our homeless?

Sure. Mr. Carter.

Thank you, Alderman Hoffman. No, these are just reoccurring grants. These grants, especially when you look at item eight which is a rapid rehousing grant, that is in conjunction with the federal funds that we receive from HUD in order to rehouse those who are homeless or who are facing homeless imminent. When you look at the number nine which is our IDHS homeless prevention grant, that is part of the challenge to where we are able to use some of those monies for hotels if needed. But what you're thinking of, I think, the past is through our Community Services Block Grant. Those are the funds that allow us much more flexibility to do that. The IDHS HP grant will allow that but that has to receive permission directly from the state on that. Thank you.

Any other questions? Alderman Treanor? All right. Seeing no further questions, all those in favor, indicate by aye. Aye. Opposed? The matter passes. Item nine is an approval and acceptance of the Illinois Department of Human Services shelter diversion grant award in the amount of $113,534 This grant does not require cost matches from 07/01/2026, through 06/30/2027, be used to pay for client's landlord housing stabilization services payroll and admin costs. Is there a motion to approve? So moved. Any questions or comments for staff? Seeing none, all in favor, need to keep an eye? Aye. Opposed? Madam passes.

Item 10 is approval and acceptance of the Illinois Department of Human Services Homeless Prevention grant award in the amount of $1,110,414 This grant does not require a cost match. The grant term is from 07/01/2026, through 06/30/2027. It will be used to pay for approved clients' rent, electric, and or heating bills, budget education, staff training, payroll, and admin costs. Is there a motion to approve? Any questions for staff?

Seeing none, all in favor indicate by aye. Aye. Opposed? That passes. Item 11 is an acceptance and approval of the Illinois Department of Human Services Community Conventor grant award in the amount of $188,000 This grant does not require a cost match.

The award will be issued in two separate agreements covering a twelve month period with 47,000 for the period from 04/01/2026, to 06/30/2026. And Part B provides $141,000 for the period from 07/01/2026, through 03/31/2027. The grant will be used for the purpose of continuing to convene a group of community members and reimagine the Public Safety Act grant recipients to facilitate community based violence prevention strategies, outreach, and service delivery costs. Is there a motion to approve? Any questions or comments for staff?

Seeing none, all those in favor indicate aye? Aye. Opposed? The matter passes. Item 12 is an award of professional service agreement for architectural design of Fire Stations 2459, And 10 and fire department headquarters and the fire academy to Larson and Darby in the amount of $192,950 The contract duration is two years. The funding source is the Fire Station ten reallocation funds from the 2022 budget surplus funds. Is there a motion to approve the award? Any questions or comments for staff? Seeing none, all those in favor indicate by aye. Opposed?

The matter passes. Item 13 is an award of bid for the Coronado Decorative Plaster Repairs to Evergreen Architectural Arts in the amount of $596,048 The contract duration is through 12/31/2027. The funding source is the redevelopment fund. Is there a motion to approve the bid?

So moved.

Second. Any questions or comments for staff? Seeing none, all in favor to keep an eye? Aye. Opposed? The matter passes. Is there a motion to adjourn? So moved. Second. All those in favor of adjourning and to keep an eye.