City Council - Regular Meeting

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We'll just as we can and um let's see. We need we need a prayer and a um if if you could pray and if you lead us in the pledge. Uh we'll have we'll begin with um uh brother Rian or uh council member Riggins uh would give us a a opening word of prayer and then um uh um Dave Reer will um lead us in the pledge.

Our father in heaven, we're grateful to We come before thee this night. We're grateful to live in this beautiful city. We're grateful to live in a place where we can express our gratitude to thee. We're grateful for the opportunity to be able to serve and grateful for the members of this community. Grateful to be part of it. We ask you to bless us that as we discuss the items on the agenda tonight, listen to each other and to the members of our community that we may have ears to hear and to understand. We may be guided by thy spirit in all that we do. We pray in the name of Jesus Christ. Amen. Amen. Can you please stand for the pledge?

I pledge allegiance to the flag of the United States of America and to the for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. Thank you. Um, we'll now have the roll call of our council members. Council member Johnson here. Council member here. Council member Colin Ericson here. Council member Reer here. Council member here. Council President Ericson

here. Okay. Thank you. Um we'll uh first on our agenda this evening is a presentation on micro grid technology a capstone senior project by Camil Camilleio Roman Madson. So if you would Thank you. Thank you sir.

Over to Okay. Hello and I hope you are all doing well today. My name is Chamilleio Roman Madson. I am a senior university student here today to give a presentation on micro grid technology. So what are micro grids? Micro grids are a form of technology that allows those that utilize them to store and access electricity as needed. They consist of power generation, energy storage, and the various parts of the micro grid that control the system. Utilizing locally generated energy, micro grids power their local communities when access to main power grid energy becomes limited or disrupted. There are off-grid, remote, grid connected, and network nested micro grids. Offgrid remote micro grids lack infrastructural support from a larger grid. Grid connected micro grids can connect or disconnect from the primary grid and network nested micro grids are a system of geographically distributed micro grids network together otherwise known as a micro grid web. Applications range from rural stability and life-saving access to power all the way to national defense and combat effectiveness. Micro grids integrate renewable energy sources into new or existing energy systems. Micro grids vary in size based on the specific needs from powering a single home all the way up to powering whole towns and parts of major metropolitan cities. Micro grids have a variety of situational applications. The cost of micro grids on average tends to be2 to5 million per megawatt depending on location size and

complexity of the micro grid installation. Figure three illustrates the percentage of costs broken down of micro grid installation. Micro grid benefits include energy resilience, energy reliability, energy security, integration of renewable energy, energy cost savings, efficiency of energy usage, voltage and frequency stability, decentralization of power generation, grid supportstabilization, as well as remote applications and environmental benefits. There is evidence that micro grid neighborhoods have more reliable power, lower costs, zero greenhouse gas emissions, improved air quality, the ability to level power demands on the grid, and have a positive net electricity production. An instance that needs further investigation is the economic advantages that are provided by micro grids. For instance, micro grids reduce energy costs and optimize financial performance through peak shaving and load shifting, which can reduce demand charges that allow and allows for taking advantage of lower energy prices during off- peak hours. Micro grids also create jobs simply by existing and in turn attract businesses that want the benefits of having a micro grid within the community. Typically, micro grids function best when most infrastructural pieces are closer together. So, when looking at building a micro grid, we need to examine where the micro grid could lie, as well as where the energy storage facilities and energy generation resources will be. This map shows a potential location for a micro grid that uses pumped hydro storage as its energy storage system. Pumped hydro storage is an attractive option as it provides lower overall costs, longer lifespan when compared to

lithium based batteries, and they are also optimal for larger storage. Pumped hydro storage works by having a pair of reservoirs, an upper reservoir and a lower reservoir. Energy is stored by having an attached electrical generator push water uphill and then when energy is needed, water is allowed to flow back downhill to generate electricity via a turbine. The proposed energy storage system from the last slide can store over 37 gawatts of electricity with a capacity of over 3,700 megawatts. This is more than the needed daily consumption of over,00 megawws needed by Rexburg by just a bit. But this system still needs to generate electricity to be complete. Solar panels are the hypothetical energy source in this model. And figure six shows the outline of the necessary land needed to power the city for a single day using solar photovoltaics to generate the daily over 1100 megawatt hours needed. Approximately 0.53 km square of solar panels are needed. In actuality, there would be about double this space to account for shadows that are cast by the solar panels. But designers are not limited to a grid pattern layout of solar panels and can arrange them as necessity and aesthetics demand. Modern high efficiency solar panels require 10 feet per square capac uh per excuse me square feet per kilowatt capacity. Here is the math done to calculate the area of solar panels needed for at least the daily amount of electricity for Rexburg. This translates to 3.27 days to completely charge the illustrated hypothetical system. Moving on to extent examples of micro grids. In 2007, a fire knocked out an essential transmission line and left Burggo Springs stranded without power

for two days. After restoring power, San Diego Gas and Electric received an $8 million grant from the US Department of Energy to build a local micro grid. Brago Springs's micro grid system was then tested in 2013 when a major storm knocked out that same critical transmission line. The micro grid disconnected from the main power grid and was able to power a gas station, a library, and an el elderly community. Next, in collaboration with Prince Edward Island Energy Corporation, Amaresco developed the Sleman Park Micro Grid with a 10 megawatt solar facility and energy storage assets. The project will help manage peak load demands within Sleman Park and is expected to offset approximately 4500 tons of CO2 emissions per year. The project will enhance local economic development and furthers Prince Edward Island's goal of net zero by 2030. And our third example is Sterling, Massachusetts. Their micro grid is housed in a metal shipping container at the utilities electrical substation. The container houses a 2 megawatt of lithium ion batteries capable of nearly four hours of continuous maximum discharge. The batteries along with a three megawatt solar array can be islanded in case of a power outage and will support the town's police and emergency dispatch center for at least two weeks lasting even longer with solar recharging. The $2.7 million battery system will pay itself off in about two years with grant funding from Massachusetts Department of Energy Resources and the US Department of Energy Office of Electricity. But even without the grants, the system would still achieve a payback period of fewer than seven years, which is pretty good considering that the batteries come with a 10-year performance warranty and are expected to continue to function

significantly longer than that. Now, I will speak about Idaho's interest in micro grids. Blaine County is currently attempting to get a $287,000 federal grant to install a micro grid. Another such instance in Idaho is the Rapid Mid, a portable micro grid that is capable of providing 250 kilowatts per hour. The relocatable resiliency alternative improvement distribution micro grid in a box or rapid MIB is made to give rural communities a portable way to restart their systems after a blackout. The easy to disassemble and move MIB can provide power from hydro power, solar panels, wind turbines, diesel generators, and even small nuclear reactors. This shows the resilience and modular approach that this technology can provide. Looking towards the future, we see that one of the many attractive benefits of micro grid webbing is the many smaller networks or installations can be linked together and combined into a larger aggregation of energy management. Figure seven shows a mix of rural towns with available pumped hydro storage and larger Idaho cities that can more easily bear the burdens of upfront infrastructural costs. This would help those in the most at risk areas and help larger cities gain a small war chest for further infrastructural costs in the future. Figure eight shows a more fully realized situation Idaho covered in micro grids that are webbed together. In the future, we will see that when enough utilities install batteries, it will change the face of the grid. It will mean more renewables can be deployed without the intermittent instability, more grid services can be can be provided by distributed close to load, increasing competition, reducing inefficiencies, and opening markets. More municipalities will then be able to take control of their energy purchases and costs. Finally, I want to thank everyone here today for watching my presentation. At

this point, I'm happy to field any comments or questions. Alternatively, I can return the floor back to our distinguished council members and take comments and questions after the meeting. Thank you. Well, thank you, Mr. Madson. Any any questions or any was a there's a lot of technical things there that I'm not sure we all fully understand. There's a lot in a little time,

but uh but uh we appreciate the the the input. I think it looks to me like it's something that's going to be we're going to have to look at this sometime in the future certainly because of the the the grid that we have currently is just not going to have the capacity to to power everything that we we need. So, um so it looks like it's a technology that's coming up and coming and will will probably benefit us in in the future. We're going to have we'll we'll take a look at it, I guess, as as those needs arise and and see where we go from there. So, thank you for your for the presentation and uh wish you the best. Thanks, sir. Thank you. I have one question, actually.

Oh, one question. Sorry. So, are there other um towns in southeast Idaho that are already doing the micro grid? They already have one.

The one that I know of that is uh looking into it is Blaine County. I'm currently in communications with them. uh they had a uh a grant in line before this uh administration and it was kind of you know waffling for them and now they've got another one in line with this new administration and uh from what I've spoken to them about again I'm still speaking with them but uh they said that they feel very hopeful going into the future that uh they'll be able to get this uh micro grid and um what they're asking for is really small compared to that uh the two to5 million megga watt that these other installations in other cities, other uh states are looking at. But that's what I found was interested in in Idaho. That's kind of why I'm just spreading the word for my senior project, trying to make people aware of a fairly recently invented technology which has, like I said, a variety of applications. Go from really small to really big. You can power it with, you know, old-fashioned stuff or more modern renewable technologies. So there's a lot of options.

Did that answer your question or did I talk around it? You did. Okay. Okay. Thank you. Just one more thought. Yes, sir. You mentioned San Diego Gas and Electric, which means uh in your in your research um are the are power companies looking into this technology and are they investing? I mean, San Diego Gas Electric is a huge um uh huge organization that runs millions and millions and millions of homes, right? So, um, so if from what it sounded like, uh, in Borago Springs, then they they they they invested,

uh, to do it. So, do you see power companies throughout the United States, do you see them looking to this this type of a uh, this power source so that to control their costs? I would say if they want to save money, I I you know, it's not necessarily of making money as much as a matter of saving money. you know, load shifting, shaving um energy costs. So, if they want to look towards investing in their long-term financial stability and success, I would say micro grids are an excellent thing to invest in. Okay. Thank you.

Thank you. Any other questions? Okay. Well, thank you, Mr. Madson. Appreciate that. Thank you. Thank you. Okay. Um uh item number five, uh time for public comment. Um if there is anyone, this is for items that are not on the agenda this evening. If uh if there's any issues that anyone would like to bring up to us, um we'd ask you to come to the podium and and uh and do that. So, okay. Thank you.

During my short time here, I ten of infrastructure issues that I believe many distances might be considered walk als They are very limited in their routes and they can only resus that it can be very diff crosswalk. Some crosswalks have such high traffic that pedestrians always car. Also some intersections around campus west investments. In addition, I believe that the school of this persu

Thank you. Excuse me. I didn't have you uh give us your name and address. Sorry. What's the building? Okay, great. Thank you. Um, tell me again the the uh intersection that you're so that you were concerned about. South First, West and West.

Oh, okay. Okay. traffic. So, it's the one just just east of the roundabout. Okay. Yeah, that's a Especially during events. That's a tough That's a tough intersection. Okay. Well, thank you. We appreciate that. We'll take that in consideration. Oh, excuse me. One more question.

Uh if you stick around long enough, you'll see that um that our our city engineers are are working on on many of the things that you just mentioned. Um, uh, Keith will later on be presenting the fact that on on Seventh on Seventh South, they're going to be putting a a light in just below the temple right as you're going down that hill. And so that'll be presented, but but uh we appreciate your we appreciate your your willingness to to one one to look around to see what the needs are and two to be here and present to us. Thank you. Thank you.

Okay. Uh, next on the agenda, um, committee reports. So, if we could, uh, we'll just start down here with, um, uh, Council Member Rigggins, if you'd like to give us reports on your committees. No, thank you.

Uh, first of all, let May I just say something about Founders Day, the Founders Day celebration? Um, uh, hats off to the ladles. Um I I would propose that we somehow someway we uh we honor them for what they did uh the organization of that just the structure everything that they did to have that that uh this past weekend. Um also hats off to Jules and and to Jed Platt for uh their amazing work, their their planning and so on. Um, I personally would like to um express my gratitude to Alicia, to council woman teaching for um spending uh uh many hours there with me on Saturday. And and then last of all would love to uh thank uh Mariana Gonzalez for all that she did to to make that for successful from our perspective from this. we we had a table and so um thank you very much for that and and u so we want to do that um Jed Jed uh they're now our focus is on on flood 50 right so um full power ahead uh full force here they're trying to get and and and really uh Jed has so much of it so well organized and Alicia I don't know if you're going to say more about it but but so much of it is so well organized already it's it's really about getting the uh the message out to not just to our community but to people who lived here 50 years ago, people who uh have play a part in this. So, we're excited about that. Coming up, uh urban renewal, we had a meeting today. Um we uh

adopted the uh the annual report uh and then um approved the audit for 2020 our fiscal year 2026 audit and uh then discussed uh the um the feasibility study for the the proposed west highway district west side of highway 20. But good things are happening. Great. Okay. Thank you, Council Member Reer.

Yeah, I just want to echo uh Founders Day. I didn't need to go because I wasn't regular, you know, on the committee, but I went anyway. It was really a lot of fun. So, I enjoyed it. A lot of flashbacks from junior high school, uh, going through going down there into the old cafeteria and stuff, too. So, it was a lot of fun. Um, as far as the committees go, uh, I haven't had any meetings with any of those specific committees, though I do appreciate that we've got those scheduled for, um, next year's budgeting. So, look forward to to going to those meetings and, uh, seeing how the budgeting is going to go. But other than that,

okay, great. Thank you. Uh for my my part, um Meppy did meet uh we the essence of the meeting was re we reviewed um a number of uh projects. Um you're going to have to help me. Um there that were proposed for the I'm trying to think of the name of the pro of the of the program. business competition.

Yeah, business competition. I can't remember the name of it, but anyway, it's a it's a competition where we had about a dozen um businesses that proposed uh submitted proposals um and and there were some there were some very good um proposals. We whittleled it down to six in the mey meeting and then as I understand they I left I left town after that meeting. I think they had the the final competition and I don't know who do we know who won that

is actually the the uh the group that participated Tuesday's ballet uh fedor fedorical. Yeah. for for chlorico. Yeah, they're the ones that went on.

Okay. Yeah, they did a wonderful presentation and um so it was a it was a good u good to see some of the some of the the technologies are above my head. Um lots of things on in the AI side of things that you know it's up and coming and that's what we're you just have to you know what's what's going to happen. Um so that was that was that was our our Meppy our meeting with Meppy. Um emergency services board uh met yesterday. Uh we visited about the well not the emergency service board the met with the fire department I guess and um and it was a budget the beginning of the budget process and um the I you know the chief is is positive in the fact that he's that the budget's going to come in where, you know, not asking for a lot more money. We'll see what happens when it when it comes down boils down to it, but at least initially their initial budget was uh pretty much flat for the coming year. So, we'll see where that goes. And that's about all I have to report. Councilwoman, council member TJ.

Uh so with grants, we we meet on the fourth Monday and uh we uh Mary is doing amazing things. She's writing a lot of grants for us to help us be able to get money for different traffic issues and um different infrastructure. Uh we're also applying for uh a grant that may help us be able to fix some of the short portion of the trails out at the nature park as well as get a grant that will help us be able to purchase uh 250 uh America 250 flag display. It has over 250 flags that we hope to be able to display uh from July 4th through 6th. So kind of excited about that. uh the mayor's youth will be uh we met and had a discussion about the different roles that city plays and tomorrow we will be meeting to have our mock city council. Uh so that will be exciting. And then the ADA oversight board uh we will be introducing a new member and we're excited about that. Uh so we can hopefully be meeting soon to be able to work on that. The historical preservation committee also helped out Founders Day and they gave tours of the old seminary building and also collected uh emails and phone numbers of people who um are interested in historical preservation in Rexburg. And then with flood 50, um we will uh Jed and Jules are doing a great job of planning and figuring out the different things and we uh the oversight committee is meeting with them next week to uh to go over budget and to um just go over all the different activities and find out what things are how things are happening. So that's all I have to report.

Okay. Thank you. Um, for parks, uh, trails and wreck, what I had to report, we're going to be discussing here in a few minutes anyway, so I'll just hold off on that. And then I did want to mention that our LI committee, um, met again. Um, we had some good discussion. I feel like we're looking at what some other cities um, how they um, address their sidewalk um, reconstructions. So, we're going to meet again in April and then hopefully in a little while we'll have a report to bring back to council.

Great. Thank you. Thank you, President Ericson. Councilman, uh looking at the airport board that we did meet uh this last week. They talked about the upcoming maintenance out there. They're going to look at uh make paving and working on the south west hangers, striping and working on the parking lot there and the the runway as it goes in the taxi ways to upgrade them. Um they also talked about find the storage for the them some equipment out there, the mower and the tractor. uh it was brought up that there's possibly uh I believe it's kind of one of those dome sheds that someone was going to donate. So they're possibly going to get that donated to the airport board or airport out there and put it up to store them in. So we're hoping that works out that that'll be given to us and that we'll be able to get that up. They also had a recap on the Nebraska conference they went to. They said they learned a lot out there at the conference on grants they could look at going after on uh what moving this airport and what they could do to to move this forward faster. So it was a good meeting there on the airport board. The next one was a golf board um that I was over that our golf uh Teton Lakes is up and running as you have driven past if you have. It's already a packed house out there. It's very It's being used very much. A lot of golfers are out there thrilled to be out there. In fact, I've been out there twice myself. So, it's been good. Earliest I've ever golfed. So, they're up and going. They did talk about this ran up the council. They did talk about this t called tag Marshall software for the carts. The board did approve to go ahead with that. It's a they put screens on the carts. Every cart will have them at the Teton Lakes. It keeps track of the carts. Uh it's assigned to that

person that checks it out that when they go out, uh it'll speed them up to get the the people moving. So you're you're lagging behind. Move up. It's also protects our green where they come up and it starts it can lock them out. Can uh geoence them out so it shuts off. But this time they decide not to put a geo fence on there to to shut down the cart. They'll start just making a lot of noise saying back up. get away from the greens so they don't drag those carts across the green to to protect the our greens out there. Um, but the board did approve to go ahead with that software and on every cart it's out there. So, it's going to be moving forth with that.

So, so just a question we had some issues with the carts. I mean, a lot. So they're and it also tracks on them that so they can go out and sit there and say, "Okay, you had this cart because it goes out to the rental to look back on the damages carts also of they shows them right where they drove the whole course and they can and they can buzz through on it say speeder up you're behind from the clubhouse." Okay. Well, I just Okay. It's great.

It shows a distance too. I mean, I've been on several courses. It does have the the screens up there and tells you the distance and everything like that. So, it helps out the golfers also, but I can't remember all the funding on that. So, it does it does have a Okay. Yep.

Okay. The new technology running also um on the It looks like the legacy will possibly open April 1st. You've seen a lot of work out there. So, this is in-house work on the irrigation project, the Legacy. This is amazing for our golf managers to do out there and the grounds to get out there and redo that whole sprinkler system on the Legacy. Uh so hopefully by April 1st, they'll be up and running. They they're finishing it up this next couple weeks and should be up and running. um the golf board. The other committee I was on um sorry for taking so long that long was the airport not the airport was the the school district board. U I I did go over there this last time. I've been in many of those meetings and I started thinking about how we could communicate better with the district on what I could bring over there from our room here on what we learn, what we do with our community that could help them out as they plan for the future and what they're looking at from their board. So, I decided to go over there. I talked to Mr. Lords asking if I could have some time on their agenda to present to them on developments, what's coming into our community from business aspect of it to residential. And I reported back to them and they were very much in favor of me doing that every time, which I said I could maybe do it every quarter, but they're going to have me do it more often than than less. So they like me trying to break down that comm helping out with that communication and break down those walls or those barriers that they find out after the fact. What about this? What about that? So that was a good meeting with them and good understanding of helping to communicate back from our board or our council to their board.

Okay. Great. Okay. Well, thank you. Um, uh, Maryanne, if you could, uh, just make a note, I think it would be appropriate for the mayor to send a letter to the to the ladles thanking them for their their work there. So, if if you could just to let remind him of that. And um, I really fast uh, is there Bill, do you know or council member Rigggins, do you know if this is going to be an annual thing? Well, Did they mention that?

Yeah. I I asked them um and they said, "Well, this will be the last one we do." So, um if if if it does become an annual thing, someone else will be be leading it. But they u Yeah. So, I I it'd be wonderful if they if they did have somebody else. Um again, uh I think they they uh the last time I checked on the on the counter that they were counting the number of people that came through, they were over 400. So we I I think that they had about five around 500 visitors that actually came, which not bad considering that really not super publicized, right? But uh but the people that came were u thrilled thrilled with what what what they had 30 over 36 booths, right? And historical in every way. Uh and you know then then you you you had the Walters and others making you know just having homemade French fries and it was it was beautiful. It was really really really well done.

Right. It never fails when you leave town. It there's all the all these great things happening. Yeah. Anyway, was not able to go. But

okay. Um if if it's okay, I'm going to make a little change to the agenda here. We're going to skip down to number eight, uh the mayor's business, and then come back to the staff reports. Um, so we would like to um uh the our the agenda item is to ratify Elizabeth Crisp as a member of the ADA oversight committee. So uh if if you'd like to come up and just tell us who you are and and what you're how you can help us on that committee.

Yeah. So um so my name is Elizabeth Crisp. I've been here for about 20 years. Um I have children with special needs. I myself and some of my other children have um other physical um disabilities. Uh some more visible than others. Um and so as I'm walking around campus or just um just around town, I notice things that might be um unnoticeable to other people that I think, oh, you know what, that would make a difference to me or um anyway, just like little things. And so I think that um just looking through the eyes of um just noticing those little things um can just make a a world of difference in the mobility of people, accessibility um even of things like I said there are a lot of things we just don't think about. So I'm excited to be able to um just kind of help make it make our city a little bit more accessible for people who might be holding back a little bit just because they can't.

That's great. Well, thank you. We appreciate your willingness to serve. Um, do we need a a motion or do we just need a vote for ratification? Is that So, we need a motion if someone would like to. I I make a motion that we we uh ratify Elizabeth Crisp as a member of the ADA oversight committee. I I second that. It's been moved and seconded that we ratify Elizabeth Crisp as a member of the ADA oversight committee. Those in favor? I I opposed. Okay. Thank you.

Thank you. We and and we could excuse you for now. That's why I wanted to skip if you didn't want to stick around for some of the other mundane things that we're taking care of. So, thank you for for being with us and thank you for serving. Okay. Um staff reports. So, uh let's uh Matt finance first if you'd like to work us through some things. come up. Well, you come to whatever one you want. So, so this is Teresa Flannry that does our audit. So, she's she's going to hit the first.

Thank you. So, I just did a summary. Um, Matt said you wouldn't be interested in hearing the full report, and I don't know why, but u we did go through the full report with the work committee, so we've already been through this once. Um, this isn't a final report. We do have some internal stuff that still needs to be crossed off and, you know, checked off and all that stuff. So, we'll finalize probably this next week, but the numbers won't change. It'll just be formatting and making sure everything is fully reviewed. We have a couple emails we just sent today to to Matt that he's gotten back to us. So, we got to get all that documented. So, uh just to go through, there's three reports that we include in this. I'll just go through those briefly. The very first report is on the numbers and we that was a pass. Um no issues with the numbers. we felt that they were materially correct and uh didn't need to to go through any concerns. I think we had some some changes last year but no such changes this year. So that was good. Um the second one is on internal controls where we assess and look at processes and procedures of the city and whether we feel that there's anything that constitutes a material weakness or a significant deficiency. We found no such issues. So there's nothing in that one. That's a second pass. And the third one is related specifically to your federal programs. Uh we had to select one for testing under single audit requirements. And so we tested that one and we had no issues with uh the testing that was performed there. That was $2 million I believe of your federal funding. Hold on, let me flip to the right page. Total federal federal funding for the year 3.1 million and the amount that we tested 2.2 2 million. So, a significant

portion of that federal funding was tested with no issues noted um on the testing. So, three passes. So, that's the report in a in a nutshell. All good things. And then this little comparison that I put together, I just wanted to go through some of your bigger balances. Um you used to get this a couple years ago and then when I took over, I didn't even know it existed. So, Matt made me aware this year and I just updated that for you guys. Um, overall, if you look at just the the whole city, cash and investments went up about $380,000. And I thought it was interesting because in the general fund, if you kind of skip down to the second half of the page, cash uh from from the general fund alone went up $32. So, of that $388,000 increase in cash, the majority of it came through your general fund, which is kind of cool. um capital assets increased by $15 million. 7 oh 7 million of that was contributed assets through streets, water, lighting, um and sewer. And then you had another 1.6 million on the police side, 600,000 on fiber, and then additional assets purchased and constructed of 5 million and 2 million in wastewater and water. So, a lot of good things going on, a lot of new construction, a lot of um additional items being donated to the city to watch over. And of course, that's a mixed bag, right? Because you get it, but then you have to take care of it. So, it's a good good thing. Um, a couple of the other ones that I just wanted to point out down in the general fund because of course your general fund is kind of your your safety net. So, the strength of the general fund really is um a measure of the strength of the city. So in your general fund, like I said, cash went up. Um you had a slight decrease in fund balance as you did a couple of projects. But if you look at revenues and expenditures, both

of those balances um increased or decreased the appropriate direction to to do better than than last year. So last year showed an excess or um a loss in the general fund of 1 million um mostly due to transfers and supporting other projects, other funds and other organizations. And this year those transfers were down about a million and that brought you to just a loss of a little less than 200,000. So, uh, the general fund is supporting a lot, three $3.1 million net, um, for other projects and other funds, which is the intention. It does a lot of good things with that. Um, but without that, I mean, you can see how much your general fund is pulling in and it's able to support those things, which is um, a good sign for the city that you have those funds. And obviously, you're working a lot of those funds toward supporting themselves, like golf. golf came in in the positive um and you had worked on that for several years and just a couple of those other ones you know you support them for a while until they get their feet under them. So that's exactly what it's designed to do and that's exactly what it is doing. And the other thing that I wanted to point out, not part of this sheet, is just uh one of the things that I mentioned to the work committee as we were looking over the financials is the city u works very hard to look forward, which is great and it's important. And so I wanted to commend um your city management team for doing that because when you look forward to next year, that's good. But when you look forward 5, 10, even 15 years in the future, that's where you're going to be able to find your cost benefit and your efficiencies um so that you can put in the infrastructure now that you're going to need for later, so that you can look at cost savings now that you're going to need for later. So that forward view that your management team has is really important. And um as an auditor, it's

one of the the best things that I see when I when I see a city or a government looking forward that far. I often I know that they're going to be strong because their eyes are open and they're aware. So I wanted to commend your management team. Thank you for the opportunity to audit this year. And that's all I had. Any questions?

Any questions? Uh, President, not a question, but I I just wanted to uh I've sat through a lot of these uh fiscal year and audits and and uh I I first of all thank Rod and company, but I thank Teresa. Um I I was in that work meeting with you and and um um again a lot it's easy to well it's not easy never easy to present numbers but you present numbers but but I I I just want to take my hat off to you and just say uh thank you for actually caring about actual details like the one you just mentioned. Right. Um, I don't know that I've ever had anybody uh look and say, you know, I've looked at your city and you're looking forward and that is a good thing and I look for that. And so, um, again, I I appreciated being able to sit in on that work meeting and I appreciate your report tonight and thank you for uh for the great work that you did on it. But again, putting your heart into it, which was I I I think you we can't pay for that.

Cities and governments are my favorite. So, okay. Thank you. All right. Thank you. Okay. Thank you. Okay. Um financial reports. Don't we have to have a hold on that? Yeah. Oh, we have to approve the audit. That's right. Okay. I would entertain a motion.

I'll make that motion to approve this audit. I do second the what Bill said down there about the I sat through this audit committee too and they do a very good job of going through the numbers and making sure we are sound. So I want to thank her for that but also make the motion to move this for Okay. It's been moved that we review and approve the the audit. Uh any is there a second? I'll second. is seconded by council member. Jeez. So, if we could um those in favor I I

Any opposed? Okay. Okay. That's all right. Now, Matt,

um yeah, before I jump into the finance reports, uh everybody should have got a lot of emails from me last week about the department meetings. I saw that most of you accepted those so that's great. Uh but if you do have uh probably the thing I would say there is if you absolutely can't go really every council member is invited and so if you feel it's important that somebody's there you can always invite another council member and if we need to make any adjustments we can try to do that still. So just let me know. Um okay so on the finance reports I've got the cash and investments in there. I won't pull that up tonight because you can see that on the far right column. But basically, this report is through fiscal year or through the month of February in fiscal year 26. So, as you look at each of the funds, you know, hopefully we're right around that 41 42% range. I went through there. I didn't really have any concerns. You still see the the fire department funds in there. At some point, we probably should do a budget adjustment and pull those out. um we did do quite a bit of uh progress on those in the last month or so uh because we had a lot of cleanup to do as we close those funds out and so we've been working through that. And then uh the other thing that I would say is there's fund 41. That one's that one shows a really big number over budget, but that's that's going to need a budget adjustment. I've kind of been waiting because that that's mostly from I think just primarily the the pickle ball court and uh maybe just I think there there could have been a little bit I can't remember on the little whirl inclusive whirl that's next to it. And um other than that really the total spent is about 22% of the budget. Um and then you're looking at about the 48 million

uh for all funds, respective funds for cash and investment reserves, etc. Um so any questions on on the finance reports and then we'll publish this one. Oh no, actually we won't. It would be the next one. We publish the quarterly ones on the website. So okay. Okay. All right. Should I move to the next item? Um, John, you want to come up on on that? Uh, so there is a budget adjustment to this and I'll pull it up, but maybe John, do you want to kind of jump in and I'll switch sides and kind of just talk about missing and I'll get the numbers up and then I can go through those.

Yeah. So, a big part of uh tonight's budget adjustment um is around us trying to get a full-time ice rink manager hired. Um, we've been open for I don't know like six weeks I want to say since we've kind of taken it over and uh there's a lot that goes into a facility like this. So, we are are hoping to uh get an adjustment made today so that we can make the move to hire a full-time manager there. We looked at some options. Um, we've been having uh some outside companies come in and potentially run the ice rink. Um, we've kind of come to the conclusion that we think that uh this could be best managed uh inhouse.

That's great. Okay. And then I'll just I'm not going to spend a ton of time on it. Hopefully you had a chance to look through it, but I did uh I kind of gave you the same analysis that we gave you a couple months ago when we had to set the the amended budget for the eight months of the fiscal year here in green. So I'll give you the the quick version. So, so basically on on the revenue side, you know, we had anticipated close to like 40,000 a month on revenue. So, if you look at February, we brought in about 34,000. March, we we're still projecting, but uh we had about 15 days of revenue that we could look at and then project from there. And so, you're looking at about 31,000 in that projection. And so so based on that um we didn't feel like we could stick with what that eightmonth amount was in the green and you can see where where those numbers are. So like public skate obviously is your biggest revenue source. Um and you know Jason when he operated for the three months he brought in about 72,000 and we anticipated from February through September hopefully doing about 156 and now after I look at kind of the first six weeks I think you're going to be more in the low 100s to be honest in that category. Um it's not to say that I could be wrong. I mean, we're just projecting based on the information that we got back in those six weeks. Um, and the way we did that is we took the actual February numbers, we took the projected March number, and then all the rest of the months, we actually took only 60% of the average of those two months. And that's because we do think that, you know, you're going to have a slowdown when you have a lot of other options to do outside as the weather

gets better. And then let me just mention this top one that I have in yellow on the far right. And so this will become part of the budget adjustment question that we'll review in just a few minutes. But basically, we're saying that we believe that you probably do need to transfer $56,000 from the general fund into that ice rink fund by the end of the fiscal year. Um, and then let me jump in the expenses real quick. So, as you look at the expenses here, we originally had put 36,000 in the the salaries, but we also anticipated like uh Parker to be 50% of his wage for that eight-month period, but we also anticipated quite a bit of wage from an individual at the golf course. Well, what we found is that that individual is just really working part-time at the ice rink. And so, so when they work, their hours are just showing up in the part-time wages and they just log their hours as they come. And so what I looked at is I said, "If we were to go out and hire a full-time person, um, we looked at, you know, what we think the market um, would allow us to hire somebody at." And and then I just put in the projection of what that would cost from April 15th through September. And that's we think we would need about 34,000 in wages for salaries. Um you can see that part-time wages I raised a little bit from the eight-month project projection. I went from like 58 to 63,000 roughly. Um and then of course the other ones, you know, the other ones were pretty consistent to be honest. The one that maybe shocked us the most or surprised us the most I should say is

actually down here. It was the uh hired work. Where is it's the top one? So hired work. We'd only put about 4,000 in there. But as we kind of went through the process to transition over, we started finding out about all of these contracts to manage the equipment that runs the ice rink. So, the cooler, the condenser that was going to go online. And so, so you can see that once we did that, that was about $15,000 almost that we spent. And that's for the whole rest of the year. It's for the year period. But, uh, but it's it's a lot of expense to keep those things up to date and maintained. And we felt like we needed to have the expertise to do that. We we don't know how to run those systems. And so, and then the other one that I probably should mention, supplies up here. You know, we we're thinking we're going to need quite a bit more there. Um, and what that is is there was just a lot of stuff that still needed to be purchased to run the ice rink. So, if you think about like they have they bought some things like some botchi ball things that people can do on the ice, you know, those were like $3,000 something dollars. we had to buy some additional skates that was around $1,000. Um, and then as you get to the end of this report, there's a couple of of capital items that we just didn't anticipate. So, like a floor scrubber. So, what they found is we need a machine to actually clean the facility. And so, so that's about $5,000, for example. And so, so some of this stuff is just because of startup cost, right? that that you just we had to kind of pay for um to get this thing going. So anyways, if you look at the bottom line, what I'm

projecting here, and John has went through this with me, is a total expense of about 268. Um which means that you're really going to probably have an operating loss of probably around $45,000. And so, so it kind of gives you an idea of where I think we would end up by the end of the fiscal year. So, that's a lot. Any questions on that report before we jump into a budget adjustment?

Matt, just uh u you know, looking at all this. Um so, um what I know I know we just we just have we don't have that many months into it, but but right now, what do I are you are you basically saying a break even point is about $381,000. Is that what this has to bring in in order to to to be at the Well, I'm actually saying it's more like $269,000 in an eight-month period. So, I didn't extrapolate that out, but somebody wants to divide that by eight and times it by 12, that would be the number you'd be looking at.

Okay.

So, um I think it will be, you know, anybody do the math for me? I can't do it that quick. But uh anyways, yeah, I I think bottom line is you're probably unless we have a drastic change in those revenue projections, uh your bottom line is you're going to probably subsidize it a little and then I think you're going to have some additional capital and startup costs. Uh, for example, I would probably get another Zamboni um and have a backup Zamboni because you know that's it's pretty risky to have only one and your whole operation depends on that. And so just things like that I would probably suggest that we put into the budget as we go through that process in a few months. And we will do a much deeper dive in a couple months when we go through the budget meeting to set next year and we'll have a couple months more data and maybe we can we can tell. Um, the other thing is is the way we've been looking at it and unless you guys want to change this, we've been looking at it from the standpoint of trying to operate it year round and to have somebody there running the facility all 12 months of the year. And so I know there's been a lot of discussion about do you shut it down in the summer. Um, you know, our what we're looking at is trying to run it year round and see what we can do so that we know. And then the other thing I'll add is we some of you guys sat in the meeting we had a third party uh that could come in and manage this facility come in and give us a proposal. And you know they their proposal in the first year was like a $180,000 subsidy. Um and then they felt like after five years that they would start to I think by year two or three they would start to actually bring in profit. And so their outlook was like at five

years they felt like it was probably a break even. Still a projection. And uh and their management fee was about 17,000 a month if they came in and managed. And their model included two full-time hires. Was it two? I think it was two. Two full-time hires. We're we're recommending just one. So

yeah, you're uh it it breaks down to that taking that 262 basically and then dividing by eight and then multiplying is 3939. So 393,000 which is about 30 almost 33,000 a month. 32825. So, um, and we had what, 30, um, yeah, you would be good if if every 34,000 first and 31,000 the second. I mean, um, it it's it's it's not bad when you think about where we're at, right? I mean, but but it's uh

Yeah. I mean, you still own a $5 million facility. Give to But I I I think it's important to know that bottom what what's our break even point, though, right? I think it's important for John to know. I think it's important for the guy who's managing the place. I think for the people that are advertising, I think it's important to know what that so that we're um we're we're we're running it not like a governor government entity, but we're governed like a business, right? Make it so that it's paying for itself. But anyway, thank you. I appreciate that one.

I think also just to kind of add to what you were just talking about, too. Um, I think part of the reason why I could see things uh getting better is just because Parker is still splitting his time between the ice rink and also the events that he has like coming up in the next couple of months. And we're just getting to a spot to where we even have an office set up over there. we haven't had internet ports that we could uh link to to where he's been spending a lot of his time over here at city hall instead of actively being there um at the rink. So, I think having someone there full time will help us to be able to cut down on some of those uh staffing expenses. Uh but also we have someone who's dedicating their full time to getting this place up and running and uh he has not had that uh since we've taken over the rink. President.

Yes.

So, what kind of programming are we planning for the summer to bring in people? Like what what is being planned? Are there hockey like hockey all year? I I keep being told hockey hockey, but I what is that actually a thing that goes all year? I I don't know. Yeah. So, we have uh some of the youth hockey programs in the area who are working with us to uh get contracts to be able to continue their leagues and have ice time, but we also have a pretty big learn to skate program that's wanting to come in and kind of take over um that and help get that going. Uh on top of BYU Idaho, they're going to start up some ice botchi and some broom ball leagues. We've been meeting with them um to kind of get them in here. And then we have the figure skating uh group as well who typically goes down to Logan throughout the summers who want to continue uh their programs too. So um we're also looking at other alternatives of what else can we do to continue to keep that ring full because we understand that if we can't do that then eventually it's not going to be feasible to operate uh year round.

So with the fulltime how many hours is the ice rink open? Are they open 8 to5 like or is it 10 12 to 10? Like what what are the hours? Yeah. So, right now we have a set from like 12 I want to say it's 12 until 1000 p.m. is what we're doing and then on the weekends it's like 9 uh until 10 p.m. Um so with that full Yeah, we're closed Sunday. Um, obviously. So, is this something that maybe somebody who does 30 hours could do instead of full-time just so we don't have to pay benefits? Just, you know, throwing out

if you can find somebody do that. I wouldn't I wouldn't recommend it because I I feel like you need somebody that has expertise in managing this type of facility that is boots on the ground there managing people seeing ways to run it more efficiently to get sponsorships all those things. And our experience is always that if if you say, "Hey, we're going to go the part-time route." you just don't get the same level of commitment because somebody if they have a full-time job and they have full-time benefits, they're they're actually more engaged in that position, right? And they want to be successful and have a future and have that job. And I I just don't think you're going to get it with a part-time person. And that's just my personal opinion. It's a it's a big facility. It uh it runs, if we really run it year round, it's open all the time. And I really think having one full-time person is is a reasonable ask for that type of a facility. Just my opinion.

Can I ask a question, too? Um, do we have any idea yet how many um I'm I'm assuming we don't, but how many actual city residents are using it versus like and just surrounding areas in the region? I don't have any idea on that information. We can run a placeer. Yeah, because I I would really want to know that like are we serving our residents or are we serving like all the surrounding areas? So, we can get with Aaron. Aaron can run a place of report in those six weeks and tell you exactly where people came from. That'd be awesome. Run that for a year. We just want to run it.

Yeah. I want to know if it's city residents or if it's all the surrounding people that aren't paying taxes. and eventually we could even do like the golf uh courses if it gets to that point where residents could have a break because their taxes might be assisting or whatever that Yeah, that makes sense. And and really it is a I mean the model right the financial model is it's a regional facility like we are definitely highly dependent on people outside the city of Rexburg. Same thing with Rexburg Rapids, right? I mean, that place would be a mess if we didn't have people coming from outside of Madison County financially. I'm saying,

yeah, I just don't want to subsidize something that our residents aren't actually using. So, I'd be interested to see that. Yes, Colin.

Uh, just a couple questions. Have we done any research out there on other entities that running year round where it drops off in the summer? What does their number say? like from Logan, all these other ones that around in the closed states to say, okay, how much do you drop off? What percentage you drop off in summer to really see if it's feasible to have open in all year round? I mean, I'd love to keep this facility open year round to provide this, but how far does it drop or does it drop? Does it go up? I'd like to see that just by, you know, a couple phone calls and kind of come up with some stats on that to look at.

Yes. So, I personally haven't uh looked at any other facilities like that, but I can definitely make some phone calls and get some information for you and the council um that I can share with you guys and report back on uh the next time. And isn't Idaho Falls don't they close it in the summer? So, I would just closed last week. Yeah. So, I'd love to know why. And they mainly close because they don't have a dehumidifier. Yeah. That is their main just can't pump it. Yeah. And they run pickle ball in there afterwards. Yeah. Could you bring up the screen that we were looking at before?

So the 33,000 for salaries is that for the six months from April 1st to October 1st that they would be making. It's it's from April 15th through September. But then it there's about 6,000 that's already six months. There's about 6,000 that's already happened as well, right? Paid in, right? February, March. So, we're talking what, 27,000 from April 15th through the end of September. Is that like I don't do the math either. Is that a pretty high hourly? Like what's the hourly? It's about 60,000 a year to give you an idea.

Is that competitive or is that high? That seems high for some of our for our city staff. It's actually pretty low. No, we I think she means compared to compared to other city staff.

Well, well, we we compared it against that position, right? So, Terry Terry went out and looked at multiple ice rinks and originally they actually felt like it should be a little higher or a higher grade and when we did our research, we actually lowered the grade. We came back with a 16 grade and that's like a step seven. So if you think about that, it's it's it's seven of 41 steps on a grade 16. So it kind of gives you an idea of the where they're at on the scale, but actually no, I think it's it's pretty in the market, if you will. One more question. Yes.

So looking at salaries, you know, bring on a full-time person down there, we're still having very high part-time wages. Is there any way we can take down some of that part-time wages to help pay that full-time person since you're going to have a full-time person down there?

Yeah, it's going to counteract it because a big part of why that is so high is Parker's not able to be there at all points of the day because he still has to come back to city hall to do stuff. So, if he were able to be there or we had someone who was able to be there, they could be at the front desk uh during those slow times instead of us having to have another part-time person be there. So, so we possibly could lower down the part-time wages, be able to save it. We don't know now. I mean, there's so much unknown on this. Yeah. I mean, we're always just estimating and guessing because it's so new, but Well, and I I actually did lower it. And so, I I went to either 80 or 85% of what we've spent so far going forward with a full-time person. And that's already in that number because if you look at the first two months, we spent almost 10,000 a month. And so eight months, that'd be like 80,000. And so I I've already lowered it with that thought.

So how many part-time people do we staff over there? Like how many employees are we looking at? So currently, uh I would say I don't know the exact number. Parker's hired some more people, but uh I want to say we probably had anywhere close to maybe 10 uh part-time, including a couple who are solely uh dedicated to uh doing the Zamboni because that is a pretty specialized position in itself. So, is that like running concessions? Like, can you kind of help us understand why there's Yeah, if you can I just if you if have you been there yet? So, I have. So, you need you need at least two people working your skates. Yeah.

Right. And then one's going to be sharpening, another one's going to be passing out, another one and you have people working the concession stand. And when it's busy, if you don't have at least two people in there working the concession stand, that's going to be disastrous, right? So, there's four, right? And then you've got you've got people out on the floor. Yeah. And none of them are there the entire day. They're all college students, right, who are currently there. So, they're working shifts and bits and pieces and wherever they can fit it into their schedule. Okay. Real quick, how many do you think are on on staff at any given time?

Uh, typically at least two um that we have. When we get a little bit busier, it'll be closer to maybe about three or four. But um my idea for this manager is to be able to have them uh there more during those peak hours so that we can counteract having to have uh that additional part-time staff in the building to where you know they're helping to kind of cut some of those costs. And we want to have someone who's directly involved with everything too, I think is a a big thing to consider as well. And then I'm also guessing that if if this were to move forward and you you're looking to hire a full-time person that their first responsibility would be to handle the let's get the hockey leagues up and running. Let's talk to the figure skaters. Let you know that kind of thing. Is that because that's kind of what I would envision. Not somebody just slip in and pick up where it is already, but somebody who's really gonna try and do everything possible to expand this and get more programming and get more things going on. Is that what you envision? Kind of.

That's 100% the goal there. Okay. That I want someone who's going to take off with it and I want to find someone who has experience doing something like this so that we can really get it off of the ground because over the last month or the last six weeks of us kind of running it. Um I think it's kind of become a little bit apparent in some situations that we're very green in certain areas of it. And uh I want to try to get someone in here who has experience so that we can you know get to a good place as soon as possible. Okay, that sounds Yeah, just curious because that's kind of the way I would see it, too. Okay. Yes. I have some things I'd like to discuss, but are we going to move to the next p? Should I wait until we look at the budget adjustment?

Yeah. You want me to show that the budget adjustment and then

Yeah. Yeah. Just one comment. You know, I think the reality of think this this is that we this is this is new. We haven't had hockey. We haven't had uh figure skating. This is new to the community and it will take some time to build programs that will that will make this pay for itself. Now, we need to make the commitment whether we're going to support it or we're or or not. And um I think we've got to give it some time. I don't think we can I don't I don't I I don't like the idea of us, you know, we're going to hire somebody that's going to manage this for us. It's not our role to micromanage to come in there and, you know, we're going to give him the responsibility to make it work and to go out and develop programs because it's going to take some time to do that. So anyway, that's just my two cents. It's I think it's it's an issue that it's going to take us some a little bit of time to work through this and it's going to cost us some money. I'm sorry, but it is. And so anyway, to our budget,

can I comment on that really quickly? I just would I to that effect, I felt like I tried to explain that in January. I tried to say like we don't that this is something that is going to take more money and I felt like I got shut down a lot that no, this is going to be fine. Like we got a $5 million facility. We have to like and so I just I just want to point out that that was kind of put forward in January that we might need a full-time person. We needed stuff for maintenance. We needed all these things. And so I'm still on board to go until October. But come October, I think we really need to dig into it and see if it's worth being open during the summer because we just don't have that in our general fund. We've been told over and over and over the last month that our general fund, we just don't have that to be able to carry to subsidize something else. So I think that we need to take a really hard look come October if we do pass this.

Thank you. Okay. So, um before I actually go through all of this, um so remember we're saying that we need a transfer in of 56,000 from the general fund, but we're not actually asking for the full 56,000 in this budget adjustment. So, we we looked at a couple areas and I approached John and he felt good about this. But if you think about uh the wreck the race director's position before the ice rink, they were 100% in the general fund subsidi subsidized by general fund dollars, right? And so I went to John and I said, you know, I really feel like we need to have some of that wage be covered by the actual programs that they're working with. So, the races and so as you look at this on the screen, I know it doesn't show up great, but this is the Teton Dam Marathon. And as you look at this top number, like this is 2024. Um, you can see that they actually had a profit of like $15,000 in 24 for that program. And I'm just talking about direct revenues and expenses here. They had in 25 they killed it. They had like a $25,000 profit. Right now, we're we're showing um with what we're recommending in the budget adjustment that that would still go down to probably like an eight or $9,000 profit. So, part of what we want to do is move 25% of the wage of that person out of the general fund and into wreck programs so that it can be covered directly by those revenues. So, that's one area. Um, the other area that we looked at for this year, and I know Brianna wants to talk about this and we can chat about it, but let me just show you. So, when you look at the winter sports park, which is at Teton Lakes,

you know, that that that is a very highly subsidized wreck program. And so, it's exactly the opposite. You know, you looked at the marathon, how it brings in a profit. This one, 2024, it lost $18,000 in direct expense and revenue netted. Uh last year it lost $9,000. And if you recall, last year was a terrible year for, you know, being able to have a consistent winter sports park. This year, even worse. I think we groomed twice and I don't think anybody skied and rented a ski this year. And you can see this year we're going to subsidize it about $3,800. And so I did I was able to to say, "Hey, let's let's take back that budget out of fundo3 because we're not going to spend it this year. That season's over." They had a as you look at the the total budget, they were actually going to be subsidized slated to be subsidized $18,000 this year. And so I pulled some money out of that as well. Um, and then one of the thoughts was, do we consider actually not running that in the future and actually bring the skis over to the ice rink and let people just rent them there? Because you already have that sunk cost. People are already there. The space is there. And the fact is is that most of the time people aren't using our groomed course anyways because it's so inconsistent. So if they could rent skis and actually go to a course or a groom trail, maybe they take them up to Haramman, wherever, we could actually show people where these groom trails are and and try to get people to rent. So So just those are just some thoughts that you can further discuss. Let me show you the budget adjustment.

So, basically, as I went through, I I added uh for the floor scrubber, I added a little bit for part-time wages. Here's the big one. I added a a transfer out of the general fund for $56,000 to subsidize the ice rink. And then I I what I did is I actually also added uh let's see. Whoops. Trying to read this. So then, so then you can see that we also had the Teton Dam Marathon salaries and benefits. So that's what I was talking about, right? We were going to take some money there. And I know these numbers are difficult to kind of understand, but but these are the right budget numbers. But basically the essence of what I'm asking for for this budget adjustment is that 40,500 net after all of these things I just discussed comes from the general fund to subsidize the ice rink. Um and then um

and that gets us through September.

Just through September. That's it. And then we'll of course go through this whole process for next fiscal. Um, so I'm not going to go through every single one of these line items, but if you have a question on one, I can. But I just basically explained kind of the gist of the budget adjustment. So $40,000 would essentially come from your fund balance reserve in the general fund to subsidize the ice rink. And then the rest is coming by us reducing expenses either in between the two funds, right? or revenues between the two funds between 03 wreck programs or 01 uh you know those wages for for that position that I said we would move to 03. Does that make sense?

Okay. Yes. Council member Jones.

Thank you. Um okay. So the first thing I'd like to say is that um here's an example of an advisory committee that works really well like the golf advisory board works really well. We um interact with the residents that have been um appointed to that board and then they make a recommendation to us and then we get input from residents. My dream is that our wreck um and trails and park parks committee becomes a functioning advisory board. And so something like um deciding whether to take the skis from the winter park and put them in a different place that that would first come through an advisory board where we have residents that give input on that. So that's what I'd really like to to see happen instead of just um city staff making that decision. And um I I know that we have had some really bad years of snow. And if that kept going then I then I understand that we would really really have to look at whether we can keep doing that. But when we have a good snowy year, that winter park um is an opportunity for residents of all ages to go out there and get exercise and be in the fresh air. We don't have a lot of things to do outside in the fresh air in the winter. And if you move all the skis, I mean, I don't see very many people that are going to rent skis at the ice rink, drive them to our groomed course, which by the way, we did hire an employee and we said that one of their roles was going to be to groom that course. So, I mean, we we've been planning for this. Um, and so I I just really don't want to move the skis yet. And we invested in those um burly carriers for children. Those can't be transported back and forth. Um, we have youth groups that come and use that when we have snow. Um, and that's going to make it so that they can't do what they do right now. And we're a a family community. And so I we did I understand we've been gifted this ice rink. That's

awesome. I'm all about wreck. I I am fine trying it, but not by pulling from other um things that that residents enjoy. So, if we could just hold off on the idea of moving the skis, I would just be so happy about that if we could just take that off. We could use our advisory committee. We could wait and see if we get a snow year. Um and so I'd just really like to wait for that. Yeah. And go ahead. So, as I understand it, for this bud for the budget adjustment that we're talking about here, you're just moving money that we didn't use this year, right? Yep. To get us through to September. So, in the budgeting process is where we'll need to address. That's right.

Yeah. I just written in the it's written in the wording down there. So, I wanted it to be made very clear that like that's not the plan. Yeah. Right. This this is what you did to make for this year to get us through to September because Yeah. And I know it didn't matter. We can strike we can strike that sentence and honestly you can go to the wreck board before May and ask that question and know by May. Yeah. So just take it off for now. I'd be so happy. So we'll just cross that out. Okay. And then the other thing just so it's not misunderstood. We're not saying don't groom the trail. Right.

So So hopefully that didn't come across like hey we're going to stop grooming the trail. We're just saying it's really expensive to operate and rent those skis there versus when you already have people doing it the other place. And so it's just something to consider. What would we do with the pro shop then if we moved the cross country skis out? He's got his pro shop's a simulator in there. Okay. I know. We put a lot of money into the pro shop. So that's why you just want We put a lot of money into those skis too, right? Pro shop's open. They have a simulator there now that they put up. Okay. And then they still sell their inventory. Okay. I just wanted to like clarify that. Thanks. Sorry.

I just have one more thing to say about it. We did put a lot of money into those skis. And so if you stick them over there, you know, people are not I mean we have the OC um that people have rented skis from for a long time. I I mean maybe I'm naive, but I I just don't see a lot of residents driving over there, renting those skis, driving back, especially if they have children and things. Um, so I feel like we should consider that we spent money on skis too and we don't want them to just sit over there at the ice rink. Yeah. And maybe one consideration is that you just do it by reservation. So groups rent and come and then you're not just having multiple people just sit there for hours and hours and nobody shows. Just just some things to consider and those are great suggestions to take to the advisory.

Yes. Yeah. So I'd love that. Great. Okay. Perfect. Okay. Okay. Any other questions? Any other questions? We're looking for your whatever your decision is. No. Okay. Well, uh, if there are no other questions, um, I would entertain an a motion to approve this budget adjustment.

I'll I'll make a motion that we approve the uh uh the budget adjustment request. And I I um with with what has been said, we're going to strike out the uh um plan to um rent cross country skis at the ice skating rink. We'll scratch that out. Um was there anything else in there? No, I think that was it. Um so motions motion made that the budget adjustment be as uh as it had been presented. Great. Uh, is there a second to that motion? I'll second.

It's been moved and seconded that we approve this budget adjustment. Um, those all in favor? I. Any opposed? Great. Okay. Thank you. Okay. Thank you, Matt. Uh,

Mr. Davidson. All right. Thank you, Council President. Uh, so just one got a couple items. First, I want to just bring make sure everyone is aware. Uh, next Wednesday, the 25th, we're having an open house from 6:00 to 7 and that's for the 9inth east bridge. So, that's the bridge that's going to go from 7 South to Barerry Road. That section of road going in. So, we're having an open house with the engineers. Say, say that one more. 25th. Yep. March 25th from 6:00 to 7 here in the city council chambers.

And the the purpose for that open house is to gather informationformational justformational gather information. Uh they're posting uh to the properties right around that. Um so they can come in ask questions. Is that in council chambers? Yeah. And it's open to the public. Uh okay. Yeah. So yeah, so justform information on that.

Keith, are we gonna just I talked to you about this, right? So So I just this side joke you got u can we just make sure that we that we personally invite however it might be uh whether it's by email, whether it's by just especially the neighbors that are going to be in that area, let them know that we're going to be having this open house. Can we just do that? Yeah, the engineers are pushing out letters and they're putting out notices on it. So, thank you. Yep. Okay. Sorry, one more question. Keith, just for my benefit, what does that look like? Like pushing out notices. Is that putting I've never been notified. Does that mean like a note on the door?

What we do when we have um a zone change or something like that where they look at um the properties right around that the construction has happened. So really Quail Hollow, that neighborhood will be notified. We said they needed to be notified. And then also the properties on the north side over there by 7th North. So is that like a just like mail email note on the door? I think they were going around doing door on doors. Okay. All right. Thanks. So just in case residents ask, you know,

I mean most of the people out there are actually city residents. there county out there. So, they're outside of our city limits on that, but we are notifying them. Okay. Um so, my first um item that I need council's approval on is this is with the Idaho Transportation Department and this is for a professional service agreement. Uh so with ATD or ELAC is who we got the grant through and this is for the signal that's going in on 7th South and Center Street. Um and so this is to enter into an agreement with Civil Science. They're the engineering company that will be doing kind of the construction um management and oversight on the engineering side. And that's a a contract with just over $83,000. So, we're just seeking council's approval. Uh, this is primarily funded through that ELRA grant.

Okay, great. When would uh assuming assuming this is approved and when when would that construction be construction start? So, they're looking at uh end of July into August on that construction window. Okay. Okay. Great. One question. Yes. Yeah. Please, please work try to get it done before the college comes back and not have that. Yeah, we we've talked with them about it and that I think that's just they'll have substantial completion done before then, but Okay, great. Okay. Any further discussion on this?

8300. Yep. Yep. And was that within? Yeah. So that's all within that elac budget and then we've already paid our proportion to share that 7.3%. Okay. Great. Well, if no further discussion, I'd entertain a motion to um uh approve this. Is this a budget adjustment? I guess it is. Just an agreement of the contract. payment. Yep. Okay. I'll make that motion to approve to accept and go in the contract for 83,000. What was it? 94. 94. Okay. Is there a second?

I'll second. Second by council member Johnson. Uh all in favor? I I Any opposed? Okay. Okay. The second item is just need seeking council approval on our dates uh for the spring cleanup. So we're looking at April 6 to April 27th on that. So that's similar to what we do each year on that as far as the dates go. Is that like picking up the branches? Uh yeah. Is that also when they do the hazardous waste or is that through the that's the county? That's through the county and I don't know the dates on that.

Just curious on that spring clean up. How often do they go around? So generally we try and follow the the garbage truck for the 90 gallon bins and so so we're just going around and then trying to pick up on those. Okay. So roughly the same day that you get your garbage Yeah. picked up. Okay. Good to know because that's during spring break. So I guess he's going to be doing a whole lot of cleaning up around the house. Yeah. And generally we at the end right then we'll just go through and canvas the neighborhood to see if we've missed anything. Okay. That'll go out and So everybody knows

and I'd continue to push every avenue out there for our citizens to understand that's our cleanup time. It's a great opportunity to use that service and sometimes you I mean even afterwards they say well we didn't know it's happening. So every avenue we can use to push out to the public would be great especially after these wind storms. There's quite a few branches that came down and trees. Yes. Okay. Any further discussion? I would entertain a motion to approve the spring cleanup dates. I'll make a motion that we approve the spring cleanup dates April 6 to April 27th by council member Johnson. Is there a second? I'll second. Second by council member Teen. All in favor? I.

Any opposed? Okay. All right. Thank you. Thank you. Okay. Um Allan,

Mr. President, council members, thank you. Uh the item in front of you at this point is a conditional use permit for a storage yard for tractor supply. And this will be out on 12 West located right next to the John Deere Tractor dealership. They're just to the north of them. Um, so they are asking for that storage yard to be able to put similar stuff to what you would see at a cow ranch storage yard and a valleywide storage yard. Putting those simple items in there like that. The one thing we did talk about in planning and zoning and we wanted to add to this right now that lot has not been split off from the rest of the parcel. So we wanted it stated down there that basically the conditional use permit for the retail storage yard applies exclusively to tractor supply company and designated land area allocated to tractor supply company. Other entities and portions of the parcel are excluded from this cup. So we wanted it just to stay with where theirs is going to be in the future. So that was the one condition we are asking to uh include in this cup. Now I would open it up for any questions.

Any questions or discussion on this item? Okay. If none, I would entertain a motion that we approve the conditional use permit for the storage yard. I move that we approve the conditional use permit for this particular um recommendation for the storage. Move. motion by council member Reer. Do you want the stating of what Allan said in that motion? I would put that in the part where they that is tied to their tied to supplies parcel. Yeah. So, it's right there.

Okay. So, I'll revise my uh proposal that we uh approve the conditional use permit um with the You could just say the conditions listed on the CU. That's what I read. According to the conditions listed on the the conditional use permit. Okay, great. Thank you. Is there a second? I'll second. Seconded by council member Erikson. Colin Ericson. All in favor? I. Any opposed?

Thank you. Okay. Thank you. Okay. Um, next item on the uh we have no uh second readings of bills. We have two third readings. The first is ordinance number 1344 annexation and reszone u of approximately 1600 north second east into the city of Rexburg. Um any discussion on this uh third reading? Any concerns? Um, I would entertain a motion to um that we Yeah. On this item, I'll make motion we accept the third reading of ordinance number 1344, annexation and resome of 1600 North. Second East.

Okay. Motion by uh council member uh or Rigggins. Uh is there a second? I'll second. Second by council member Colin Ericson. All in favor? I.

Any opposed? Okay. Thank you. Ordinance number 1345, creation of local improvement district uh 55 L 55. Any further discussion on this item? If not, I would entertain a motion. I'll make that motion to approve ordinance number 1345. Moved by council member Colin Ericson. Is there a second? I'll second. Second by council member Reer. All in favor? I. All opposed? No.

Okay. Thank you. That's the third those both those ordinances are third read. And uh we'll move forward. uh the consent consent calendar reading of the the approval of the minutes and uh approval of paying the the bills. I would entertain a motion. I'll make a motion that we approve the consent calendar and pay our bills. Motion made by council member Johnson. Any Is there a second? I'll second that. Second by council member Rigggins. All in favor? I. Any opposed? Okay. Thank you. President, I have just Yes.

We just wanted to inform you that we're in the process right now of annexation of the basic American property. One of the things we have to do is notify you that that process has started. So, we're getting ready for that one. Up to speed on what that implies. Uh it's a lot of land and a lot of buildings. Yeah. How how much of that we we take on. Let's call it a notification, but then let's not go into detail just because it's not Nothing's listed. Okay. Okay. We'll we'll we'll have that on the agenda and we'll have that discussion. Yes. Okay. Thank you. Okay. Thank you. Yes, please. Yes. Any any further? You can go, but I just want to I don't know if everybody's aware that Deborah lost her husband.

Oh, I failed to mention that. I'm sorry. Uh last week and our thoughts and prayers go out to her. Was it when is like yesterday? Two days ago. Yeah. So, our thoughts, prayers go out to her and on our loss. So, just so everybody knows that. Yeah. Yeah. Thank you. Appreciate that. Um Okay. Uh with any other further items or discussion? Seeing none, we are adjourned. Recording stopped.