Planning Commission - Regular Meeting

Good

evening. This is chair Artsy. We're gonna hold for a few more minutes to be able to join in, and then we'll get started.

Yes.

Okay. So we call into order the Renton Planning Commission for Wednesday, 03/04/2026 at 6PM. Our first order of business will be roll call. Secretary Vachet, will you please make roll call?

Yes. Chair Artsy.

Here.

Here. Excellent. Commissioner Justine Byan. Here. Commissioner Pickthal. Here. Commissioner Kelly. Okay. Commissioner Matson. Did not see her. Commissioner Patek. Nope. Commission vice chair. Plants?

Here.

Excellent. Commissioner Poole? Here. Excellent. And secretary Roche here. Alright. We have quorum. Thank you.

We have six measures in attendance. Therefore, we have quorum to hold this meeting. Our next item on the agenda is correspondence received. I believe we had one email. Right?

So for the record, there are two, commission members who are just joining from the on the Zoom because, apparently, Zoom is having issues tonight. I apologize for

Oh, it's okay. It looks like commissioner Matson joined us as Sorry. I was in the waiting room.

I was like, let me in.

And commissioner Kelly looks like he's also here. So wow. Almost a full house. Excellent. Thank you.

Yes. So for the correspondence receipt, I believe we see received an email. Right? Or is that for no? Okay. Never mind. There were no emails received as of the last planning commission on 02/18/2026. The next item on the agenda is audience comments. The public commenter those attending virtually will be offered an opportunity to speak after the in person comments are completed. Each speaker will be provided three minutes to address an item.

Interested parties may also provide written comments to planning commission at brentonlaw.gov. It looks like we have one request to speak from an Ian Tamison. Whenever you're ready.

Good evening, planning commission. Thank you for having me. I'm here to support my I'm here to voice my support for neighborhood retail. My mother lives in one of the densest neighborhoods on Talbot Road where corner stores are not allowed. If she wants to get a carton of milk, she has to get in her car and drive seven minutes to the nearest grocery store.

The car takes up space on the road, and then there's space between the car in the front and the car in the back. That is a lot of space taken on the road just to get one single item. If she wants to walk or she needs to because her car is out of service, she would have to walk forty five minutes next to a busy arterial road on a sidewalk that provides minimal protection from drivers at sometimes speed and swerve. Having a corner store would reduce her dependence on her vehicle. Neighborhood retail can benefit renting in many ways.

There will be less cars on the road simply because people have access to their needs on foot. Less cars on the road means less accidents, less stress on our resources and infrastructure, less congestion, and quicker emergency response times. Neighborhood retail would improve our lives in healthy ways by integrating walking as a natural part of our daily lives, and it would create a sense of community by interacting with our neighbors. Those are some of the reasons why I support neighborhood retail. Retail. But if I listed all of them, I would go beyond the three minute mark.

Thank you for your time. Awesome. Thank you, Ian. Are there any other participants sent to speak at this time? Okay. Hearing none, we'll move on to the next agenda item, which is approving the meeting minutes of 02/18/2026. Is there a motion to approve the meeting minutes from said date?

I move we approve the meeting minutes.

I second to approve the meeting minutes.

Motion made by commissioner Vixal and seconded by commissioner Bayan. Is there any objection or any discussion? Hearing none, those in favor, say aye. Aye. Those who not in favor, say nay. Motion passes. Mean the minutes are approved. I guess something to those.

You have your own version

of something? One where they have a is there a signature line item?

Yeah. There's a

signature on this one if needed.

Oh, here it is. Okay.

Okay. Next item on the agenda is the director's report. So, Matt, if you please come to present.

Thank you, chair Artsy, members of the commission. Good to see you tonight. Just a couple of things here before, we get to our guest of honor, our, city clerk, Jason Seth. Let's see. So Wednesday, March 25, I'd mentioned this before. It's our state of the city address. Hopefully, you've all received an invitation. If you'd like to go, just make sure you RSVP, so they know you're coming. If you have not received the invitation, please let me know. Reach out to me, and I'll make sure that you get one.

That is gonna be at the Hyatt Regency on March 25. We have a reception starting at 05:30 and the program starting at 06:30. And then as far as scheduling the next few meetings with the planning commission, we've kept you busy since this since the New Year started. I don't think we've let you have a Wednesday off yet. So that's coming. So March 18, we're gonna cancel the next meeting. You get the night off. We have a lack of agenda items. We're gonna be going back and rejiggering what we're working on. We'll be back on April 1, and we'll have a new slate of docket items for you.

Three new docket items will be working. Angie will be bringing something for you regarding waived fees and affordable housing. I'll be bringing something to you, related to master plans and development agreements. And then finally, Maya Simon, one of our newer planners, will be bringing you an item related to private open space standards and how they relate to multifamily developments. And then also that night, April 1, Patrice Kent from our city attorney's office will be giving you a training on Robert's rules.

So it'll be a packed agenda on April 1, but then the next meeting, we're gonna give you another night off. We're gonna call it spring break. And so we'll give you another couple of weeks off, and then we come back in May. And that is it for the report tonight. Thank you.

So thanks so much, Beth.

Is that the fifteenth, April 15?

April yes. So we'll be off no meeting on March 18, and then no meeting on April 15. Yes.

My calendar now.

But we do have a meeting on April 1. No joke. We'll be here then. Awesome.

Okay. Next item on the agenda is the open public meetings act and public records act training. So, Jason, whenever you're ready.

Hello, commissioners. My, my name is Jason Seth. I'm a city clerk and public records officer, for the city of Renton. I've been here just over, twenty something years. And so, tonight, we're gonna give you a pretty high level overview of the open p o Open Public Meetings Act and the Public Records Act. So are you ready? Alright. So the Open Public Meetings Act is required for all commissioners. So the Planning Commission, like all our other boards and commissions, are extensions of our city council. And so you are, in fact, a part of our governing body for the city.

And because of that, you must take this training initially within ninety days of being appointed and then every four years thereafter. When you were appointed, you should have received a letter with a link or a URL code to go watch a video from the attorney general's office. It kinda gives you a similar training what I'm gonna give tonight. And, this training fulfills your refresher training, or if you're a new commissioner, that initial, training that you must take.

Sorry, Mong. Mong, would you be able to make the slides full screen? It's a bit hard to see.

Think you can pin yourself there.

Perfect. Thank you.

Right. So, what is a public meeting? And so the state legislature's, RCW forty two thirty thirty says all meetings of the governing body of a public agency shall be open and public, and all persons shall be permitted to attend any meeting of the governing body of a public agency except as otherwise provided in this chapter. And so there are some exceptions. We do executive sessions, and we do have closed sessions that are not open public.

Sorry. But, generally, for the planning commission, they will be open public meetings. A meeting is a quorum of the governing body. For the planning commission, five of your nine members present constitutes a quorum. It's a violation of the open public meetings act for the governing body to meet outside outside of the above described, circumstances.

So what about email? Right? And so, there's what we call a serial meeting where, if you get five of the nine members who are talking, planning commission business, whether by email or in person, any anywhere outside of a a open meeting like tonight, that could be considered a violation of the OPMA. And so passive receipt of email is permissible. So if the city sends all commissioners something, that's fine.

Discussion of issues via email by the governing body can constitute a meeting. And so what we ask is that you do not reply all or send email to a majority of the commission. So if a commissioner needs to send something, I always recommend that they send it to the staff liaison, which is, long in this situation, and then she can forward it up to everybody. And then, you'll if if, I'm not sure if the planning commission I believe you have city emails for your planning commission roles. Is that not correct? No. Okay. Some commissions do, some don't. We are, working with IT to, allow every commissioner to have a city email. That way, we collect the records, and we'll talk about public records in in a minute.

But, that way, we can collect those records if you're receiving email, and it kinda stays off of your personal, like, you can use your personal devices, but we capture those emails in our archiving systems. And then, emails are public records regardless of where they're located. So your home computer, your personal phone, there may and we'll talk about it later. There may be in a a circumstance where we may ask you to forward messages that you receive or even bring in a device so we can download the emails or whatever else you might receive. So it's not something that happens too often, but more and more in today's society, it it does happen.

So we talked about serial meeting. So if if there was a five member board, it's a little easier to explain. But commissioner a and b discussed city business, and then commissioner a goes to commissioner c, who was not in that initial discussion, and talks about the city item or a planning commission item. Right? And then response to the two, and then commissioner c responds to commissioner a.

Now we've got three out of the five commissioners talking about a city issue. That's serial meeting. And so meeting on the under the OPMA does not require, contemporaneous physical or electronic presence of the members. And so it can be done, you know, you might meet somebody for lunch, and then that person meets somebody else for lunch that's or or later on in the day for, whatever reason. And if you're talking city business, you just gotta be careful not to, accidentally conduct a serial meeting.

The OPMA violations, right, they're $500 for the first violation and 1,000 for each successive violation. These are civil infractions, so somebody would have to actually sue you for violating the open public meetings act. So but it does happen, and, they can be given reasonable attorney fees too if you lose the case. And then, also, what's really important, I think, maybe more important than it finds, is the fact that any any item or any action taken at a meeting where a violation has occurred or or null and void, and, essentially, you'll have to do that meeting over again. And so, we just try to avoid these serial meetings.

What are we doing? So Renton is posting your agendas on our city website at least twenty four hours in advance of the, meetings. Notices are also posted as required for special meetings. If, the difference between a regular meeting and a special meeting is a regular meeting is, one that is set by your bylaws or your city code or, ordinance or something that says the planning commission will meet the second and fourth Wednesdays of every month or whatever it might be. A special meeting is when, Matt or somebody may request, a meeting outside of that schedule.

And what happens during that meeting is that you're only allowed to discuss the items that are on the agenda. In a meeting like tonight, somebody could bring another issue up that isn't on the agenda, and you could discuss it and take action. But during a special meeting, you can only take action on the items on the agenda. Alright? We provide training to staff and board and commission members, and then we, make sure that any action taken, which is what you did earlier today, you approved the minutes from your previous meeting, Those, include any action or recommendations that you might have, approved to be forwarded to council.

Those minutes are then, posted to the meeting. We have I don't know if you've seen our new agendas portal, but we have a new portal where all of the meetings are all in one place now, and so it's a little easier to find for people. The so before I go into the public records act, does anybody have any questions? Perfect. Alright. Public records act training. What is the record? So the Washington state law is pretty broad about what's a record. It's essentially anything received or sent by the city no matter what media or format it's in. Electronic records are essentially held in the same way as physical records.

Right? So if there's a retention period, then we're supposed to keep a particular record for six years if it's paper. If that same file exists as a electronic record, we still have to keep that file for six years. And, it's basically, it's not determined by what the format the retention is based on the content of the record itself. And so there's there are some case law that we also have to follow.

You know, RCW forty two fifty six is the Public Records Act. And so we follow all those rules, but there are a lot of court cases that come around where people are trying to determine, you know, is this really a record or is that really a record or not? And does the city need to keep these or not keep these? And so when a k when case law comes out, we we have to follow these case laws too. And, there's one here, O'Neil versus City of Shoreline that determine the metadata, which most of you probably know is data about the data, is also a public record.

And so when you create a a new word document, there's metadata built into the Microsoft Office thing that shows who created it, when it was created, that kind of thing. We can sometimes be asked to provide that data also under the public records act. Every document, including email that is sent or received by any member of the commission, is a public record subject to the PRA. Now there are some minor exceptions. We have what we call transitory records. These are like, hey. You wanna meet for lunch? Do you wanna is your calendar open today? You know, can I stop by? That kind of thing.

But if those records exist, when we get a request and let's say somebody says, I want commissioner Roche's all her emails related to Citi business. If those records have not those emails have not been deleted, they're still responsive to a public records request. And so if you do have transitory records, if you you know, you can delete those. But if if you're not sure, just keep them. It's fine.

And then if you're doing city business, like I mentioned at the beginning, you should I would include Wong or somebody from the planning division to make sure those are captured in our system. And then eventually or I'll say eventually because, we this year alone, we've we're already over 200 public records requests in the clerk's office. And, so we get about a 100 a month now. And so you may, at some point, be asked to provide documents for public records request. And what would happen is, essentially, we'd send the request to, the planning division.

They would reach out to you and then ask you to forward all that information, whatever you may have, to, to the liaison, and then she would forward all that to us. And then, we do ask that you conduct a thorough search. And so if you have paper documents, just make sure you're checking around wherever you might if you're working from home or, you know, doing these meetings by Zoom, you know, you might have a place where you just kinda keep everything for public or for the planning commission in one place so that you can provide those if asked. For emails, we would probably ask you to just send any planning commission related, emails to the city so that we can capture them in our system. If you have no records, then please respond by stating I have no records.

But the records request sometimes may be very specific, and sometimes they're very broad. And so when they're very broad, you just here's everything I have. Here you go. When they're very specific, if they're asking for one specific type of document, say, I don't have that document, just let us know. And then penalties.

So here's a whole list of penalties of different agencies that have been penalized for failing to comply with the public records act. So, it can get very expensive. And, reasonable attorney fees, if that's such a thing, can be applied to all of these also. And so there's even a case, I don't think it's on here, about the city of Seattle. I may not be remembering completely correctly, but there was a question about text messages.

And I believe the city, they either were fined or settled for over $1,000,000, and, the text messages that were destroyed probably would have benefited the city if they had kept them like they were supposed to. And so, so it's important that we follow this law and make sure that the commissioners all commissioners understand that the business they do here is city business. What are we doing? So was like, so I'm the public records officer for the city. The police department has their own public records team, but I'm still technically kind of, responsible for the way the city responds to public records act.

Update our policies and, try to make sure that that's accessible to, the public. Training on the Public Records Act is provided to all employees, appointees, and elected officials annually or more frequently if requested. I believe the community and economic development department has had many meetings with, Melissa, my deputy public or my deputy city clerk is, the one that does most of this work. And then, what else do we do? Oh, look.

I got a I got one of these slides is a little off. But, city clerk staff continually train. We attend conferences. We get certified. So I'm a certified public records officer through an organization called the the Washington Public Records Officer, the Washington Public Record I forget what it's called. The association of public records officers, and that's what it is. And so are most of our, team that does, that manages our public records process. And then we have, yeah. Those you can ignore the last two bullets. And then do you have any questions for them?

We had a few issues that garnered a lot of interest, and we got some pretty large emails forwarded to us from the our it was, Marguerite at the time.

Oh, okay.

Do we have to hold on those when they're forwarded to us? Or is that since it already came through Marguerite, we're good because

So we will have a copy of that. But if they ask for your specific ones, then it would probably be good to maintain those, especially if you are not using a Citi email address. Yeah. So that would be my recommendation.

So We need to maintain them for longer than six years?

It depends on different things have different retention, so it would depend on, what the item was. So

So my question, because I've had this come up several times myself, but, for the record, Patrice Kent, senior assistant city attorney. I always forget my title. When we're talking about these records and the requests for records, the request the city is required to respond with any records that they currently ex that currently exist. We strongly encourage you to maintain your public records. If you have, for some reason, made an accidental deletion, we're gonna try to take steps to retrain and and help you understand that retention policy better.

But if we don't have the records, we can't produce them. We are not required to create or recreate records from the past. I will also say that, it's my understanding that, generally, better to have five, ten copies of an email rather than one so that we're providing I think the requirement is a diligent search and a comprehensive response.

Comprehensive and diligent. Yeah. So

Thank you.

And they were pretty large files and have limited space. So

I totally understand.

It came from the city, I feel like it's gotta keep it. I will not do that. So if we do have a city email in the future, that would be

Oh, yeah. Because we would our office just searches the emails, through our, we have an email archiving system, and we just go in and search. But if they're not in the system, then we're gonna have to ask you to forward these things to us.

Looks like commissioner Plants had a question. Was that already answered?

Yeah. Thanks. Okay. Alright.

Well, you can always email me cityclerk@rentandlaw.gov if you have any other questions. So thank you.

Thank you. Thank you, Jason. Okay. Next item on the agenda is Should we announce that? Oh, commissioner Paddock, thank you for joining. Yeah. It's been counted on the attendance. So next item on the agenda is deliberations and recommendations for docket 20 group a d dash two forty one neighborhood scale retail. So, Katie, whenever you're ready.

Perfect. Trying something new this evening. For the record, Katie Buchel Morales. I'm a planner in the long range planning work group. And this evening, I am here for docket item two forty one, neighborhood scale retail for the final time, deliberations and recommendations.

By way of background, we brought this item to you. This might be the third or fourth time for some of you hearing this, but we really started this as an opportunity to introduce neighborhood scale retail. Retail uses into residential areas where they're typically not allowed. And what's driving this is a lot of the feedback that we've heard from public discussion at the farmers market through surveys for our comprehensive plan and feedback from you all at planning commission. So tonight, I will provide a summary of the jurisdictional comparison, go over the staff recommendations once again, and then we'll close with your deliberations and recommendation.

So as a to summarize what we've seen from other jurisdictions and also have included some in here what we saw for the state legislation that was proposed, house bill eleven seventy five, which we don't believe is going to pass. It's not gonna make it out of the senate in this legislative cycle. So that's all informed that's all included here, and it helped inform the staff recommendation and as weaved into the jurisdictional comparison. For location standards, we've typically seen from other cities that they're either allowed outright or in all residential zones or in those higher density residential zones depending on the jurisdiction. There are some restrictions on locations such as cul de sacs and dead end streets.

Permitted uses is pretty consistent throughout what we've seen. Food and beverage type uses, restaurants and coffee shops, retail sales, which could be anything from your small neighborhood grocery market, small hardware store, a really niche other items like a bike and sporting goods, boutiques, and in some cases, services, childcare centers, salons and barbers, florists, and pet services, pet care and veterinary. And for prohibited prohibited uses, it was similarly very consistent. Saw some prohibition for controlled substances like marijuana production in retail and sale of nicotine products. Auto related uses, again, another one that we typically don't want to see because these are supposed to be pedestrian oriented uses or wanna see people we can't control where they're coming from, but, ideally, these are commercial uses that are in services that are serving people that live in proximity within the neighborhood neighborhood.

So auto related uses not being the most compatible with that for several reasons. And then other pet related uses, like pet runs and kennels and boarding. Size requirements. We saw some variation. The state legislation included a minimum size of 500 square feet.

We saw maximums from 1,200 up to 2,000 square feet with the option to increase in size with at the discretion of the the administrator. We did see also some interesting practices where as an opportunity to try and encourage conversion of existing uses where they'd be allowed to have additional square footage. So in one situation, I think it was 1,800 square feet for existing structures, 1,200 for new structures. Hours of operation, this was where we saw a lot of variation as well. Sometimes as early as 06:00 in the morning up until 10:00 at night and some in between.

The state legislation did say that even though it was drafted and not expected to pass, that we would have to allow businesses to be opened at least to operate for twelve consecutive hours. Delivery standards, somewhat silent on this topic, except for Burien, for example, we saw a weight restriction where vehicle delivery vehicle delivery vehicles are not to exceed 26,000 pounds of gross vehicle weight, and delivery hours typically align with business hours. Parking regulations is an interesting one. A lot of the cities that we reviewed, yes, have parking requirements on the books, they're going to have to amend those to comply with recently adopted state legislation, senate bill fifty one eighty four, which prohibits cities from requiring off street parking for commercial spaces. So even though they're requiring them today, they will have to amend their code by January 2027 to comply with the new requirements.

And then we saw a lot of different approaches to medication and separation treatments. So some of the ways that other cities have mitigated impacts on neighboring properties, one, limiting the size of the building, and they're intentionally limited to 2,000 square feet, 1,800 square feet in order to have a smaller impact. Right? You can't serve as many people if it's a smaller structure. Also, limiting outdoor seating areas to certain limits.

So I think it was the city of Burien that allowed a maximum of a thousand square feet for outdoor service area. And then we also saw buffer landscaping. So requiring buffer landscaping and other sort of treatments for separation when they're abutting a residential use or less intensive zoning in some situations, and then screening requirements for parking areas. For signage, no advertising or displays visible from a sidewalk or street. That was proposed language in house bill eleven seventy five.

And then we've really saw a lot of variation in maximum sign area for wall signs ranging from four square feet all the way up to 36 square feet and for freestanding signs, six square feet up to 36. All of the cities had general lighting requirements. Nothing really specific to neighborhood scale retail, but just general language that lighting should not cause light pollution. There shouldn't be any illumination or light spillover onto neighboring properties. So that's pretty standard, and we have similar language in our code.

So from there, from the jurisdictional comparison, I'll move into staff recommendations. So starting with location standards, first for neighborhood scale retail, we are proposing allowing neighborhood scale retail and residential zones r four, r six, r eight, r 10,

and r

14. And these scenarios, one, either in a corner lot in those residential zones that I listed, or if it is within a half mile walk shed of a major transit stop. And I'm glad I saw commissioner Patek log in because I think he had questions about this map when we met at the briefing, and I neglected to mention it when we met at the public hearing. So the areas in purple are the walk shed. Those are within half mile walk shed or walking distance of a major transit stop as it was defined by the house bill legislation that we looked at for housing amendments last year.

But that is not all residential areas. So it's actually the gold areas that are residential areas that fall within that walk shed. Everything else, would be excluded either because of the zoning or because it doesn't fall within the walk shed. With the exception with with if it is on a a corner lot, then they would be allowed if they are in a residential zone. So I hope that clarifies because I did you think the map could be misleading without that caveat?

And for live work units, we're proposing removing what we have on the books. So we have a conditional use permit requirement that allows live work units and residential zones R 14 C N at commercial neighborhood and commercial arterial. We just wanna make it a little bit easier. Live work units and neighborhood scale retail really aren't that different. They allow similar uses.

There is a different size restrictions. Live work units requires residential. Neighborhood scale retail does not require it, although it would be allowed. So we just think it would be consistent and streamline our code to get rid of the conditional use permit requirement that we currently have. As far as uses, we haven't made any substantial changes from the last time we met the public hearing other than that one that I mentioned on the previous slide about live work units for permitted uses.

We are proposing similar as before, small scale retail, eating and drinking establishments, and really limiting on-site services. We have envisioned this as markets and cafes and other low intensity convenience type uses where you can pick up a gallon of milk without having to get in your car and drive. Pet retail and other services, and we really wanna be flexible with this too. So we haven't we're a little bit prescriptive, but we're not extremely prescriptive where you're locked in and we're not gonna consider other uses. If someone brings forward a proposal that isn't identified here, but it seems like it is fitting with the intent of what we're trying to achieve, then we can review that and make a determination if it is something that we want to allow.

And added with that, we're borrowing language from house bill eleven seventy five that would also require food service where beer and alcohol are served. And then I as I had mentioned, when we're doing our jurisdictional comparison, some of the cities that we looked at did allow childcare centers. This is something that we're going to have to amend our code to comply with state legislation in July, that will be addressed more comprehensively when Maya Simon brings it forward in a few months. Prohibited uses, are looking again controlled substances, so marijuana manufacturing, production, and retail, vehicle oriented businesses. Again, they're just really not compatible with the vision that we have for this, and on-site services.

So certain spot oriented uses, solely massage therapy, nail salons, or other similar uses. And although we love our pets, select pet related uses like kennels and boarding and pet daycare, and that's really just to mitigate any impact on neighboring properties. Structure size and outdoor use. Same proposals before. We're proposing a maximum gross floor area of 1,800 square feet.

Again, wanting to be flexible, so providing opportunity to increase with an approved modification. And for outdoor dining and general service area, limiting it to 800 square feet, the 800 square feet would count towards the 1,800 square foot maximum. Hours of operation. For neighborhood scale retail, we're proposing allowing them to operate between the hours of 7AM and 9PM. This is beyond what we would have been required to do for the state legislation.

We really just wanna be flexible and give future businesses the opportunity to be responsive to market demands. So we're extending it from twelve hours to fourteen hours and then proposing an amendment for home occupations, which currently only allows businesses to operate between 8AM and 08:30PM just to align with our neighborhood scale retail code. For delivery standards, taking a same approach as some of our cities that we reviewed, so limiting deliveries for the same hours. Delivery hours are the same as hours of operation and also limiting vehicle class or size. So up to 26,000 pounds of gross vehicle weight, which is a provision we have for home occupations, and so just applying that same standard.

For parking regulations, in lieu of vehicle parking, because we cannot require it unless otherwise required through the American with Disabilities Act, We are proposing bicycle parking, so two bicycle parking spaces. If we do grant the modification to allow them to increase their size, we would require one additional bike bike stall per 500 square feet. And separation treatments. Again, we're just using existing code that we have on books, on the books and rent to municipal code for separation treatments. So requiring separation treatments when a business abuts a residentially zoned lot and outdoor seating is proposed on the side of the property abutting the residential zone.

So there are three items. So a 15 foot wide separation with partially sight obscure obscuring landscape to visual buffer or for a smaller buffer, they can have a fully site obscuring visual buffer and a six foot site obscuring fence, vegetative screen, or some other alternative. For signage, similar as, separation treatment, we have existing provisions for this. So we actually have regulations for nonconforming businesses and residential zones. We would just apply, what we currently have.

It would allow for two on premise signs for not more than 32 square feet, no more than one freestanding sign or wall sign per street frontage. And signs may be illuminated but not animated and shall be for location purposes only. And freestanding signs shall not have a height greater than six feet above any established grade. And then, lastly, not allowing science to be closer than five feet to any lot line. And I think this is our last recommendation, and this one is for lighting.

Similar to the cities that we reviewed, we also have standards adopted in in code, really just to try and prevent light spillover, light pollution. So no uses or activity shall cause light trespass beyond the boundaries of the property line. So it really is targeted to the use on-site. So we have building lights. All building lights shall be directed onto the building itself or the ground immediately abutting it, and parking lot or display lot lights.

Lot fixtures shall be non glare or mounted no more than 25 feet above the ground to minimize impact. With that, just to kinda close out commentary on the staff recommendation, I think our approach is comprehensive. We have a lot more on the books that we've proposed than what I saw in our peer jurisdictions that we looked at. And I think we're responsive, and we can be responsive to what we've heard from planning commission, from feedback that we've received through through other means. If there are challenges, then we can come back and address them at a later time.

Well, like, a lot of the topics that we bring forward, we don't know what we don't know, and we can address it as we have more information and experience implementing the code. And with that, I'd be happy to answer any questions from planning commission.

So thank you so much, Katie. Are there any questions at this point? This is a open floor discussion at this point before approving this topic. Just wanna say first, thank you so much for presenting on this topic. This looks very well researched out and very well thought out and, yeah, very well done.

K. Seeing no questions or comments, is there a motion to accept the staff recommendation?

So moved by commissioner Kelly.

There were a second?

Second.

Okay. Moved by commissioner Kelly and seconded by commissioner Bayan and, I think, commissioner Pool? I couldn't really tell.

Plants.

Lance. Thank you. All those in favor of accepting the motion, say aye.

Aye. Aye.

Aye. All those not in favor, say nay. This motion passes. Thank you. Alright. Moving right on through. Next doc next item on the agenda is docket 20 group c, D246 electric fence code update. So, Ashley, whenever you're ready to present, feel free.

Hello, everyone. I'll be presenting virtually tonight if that's alright. Give me one second. Wong, I think you have to shut stop sharing your screen before I can share my presentation. Oh, that might be me. Oh, sorry. Thank you, Katie. We're good now.

Okay.

Alrighty. Hello, everyone. My name is Ashley. I am a current planner here at the city, and I have brought to you again today the electric security alarm systems code update for, hopefully, its final meeting with you guys. Feel like it's been a long run and to go over any comments and deliberations and staff recommendations.

So just a bit of a bigger overview instead of getting into the specifics like we have been for the past several meetings. I just wanna give a little bit of a refresher. So for terminology, we will be we are staff is planning to add a definition for the electric security alarm systems. And for the permissibility, we plan on amending the scope of the special fence permit and the variance permit to address the different types of fences that we have in the city. And then for the code requirements, they're going to largely stay the same except that we're going to add regulations for the electric security alarm systems, largely just the recommendations, that were proposed in the bill that prompted us going about this code amendment.

And then organizationally, staff is intending to relocate the applicability section of the special special funds permit and refer variances just to the variance code section instead of having a separate section within the fence code. And so for staff recommendations, staff recommends updating RMC four Dash4Dash0404 Dash11050 to incorporate electric security alarm systems regulations found in house bill sixteen eighty eight as well as amending the scope of the special defense permit and reorganizing the applicability of the special defense permit and variances. And with that, that concludes my brief presentation. And after deliberations, next steps are hopefully bringing it to planning and development committee on the upcoming Monday of March ninth.

Okay. Thank you, Ashley. So we leave it same as the last presentation. This is an open floor discussion. So if you have any comments or questions, feel feel free.

So I actually have one question for you, Ashley. I so I remember bringing this up, I think, last month, but I wasn't here for the last meeting. I think there was a note on there for the electric fence regulations where it didn't have to require a sign in residential area, uses. However, it was required in, other zoning. Was that ever looked at or followed up on?

Yeah. You were correct in that it was not a part of the a part of the existing code or the recommendation as drafted. It is something that we have kind of looked at, and we are definitely open to putting it on the ordinance. I don't think a decision has been made, but I think it is a good recommendation. So I think the intentions are to follow through with that.

Okay. Alright. Thank you. Okay. Seeing no other questions or comments at this time, is there a motion to accept the staff recommendation?

I move we accept the staff recommendation.

Can I get a second?

I will second.

Okay. Motion made by commissioner Fixdal and second by commissioner Roshae. All those in favor of say of accepting the motion, please say aye. Aye. Aye. All those not in favor, say nay. And the motion passes. Thank you. Okay. Thank you. I believe that's the last topic to go over today. The, next item on the agenda is commissioner comments. Any comments at this time?

I just wanted to thank you again for having the training here. I remember when I started, I went to an all day training somewhere else on the weekend. And while I was happy to do so at the time, I really appreciate having it brought to me during a time when I'm already volunteering. So I greatly appreciate it. Really well done. Thank you. I'm looking forward to our next our next one.

It'd be online. Yes. The in person is much preferred, like, having someone here. Yeah.

We were concerned about Jason's talk about the excessive fines penalties. Angie and I were a little concerned that we might have scared you off.

It's like I know that don't delete your email. Okay.

I think with that, the last motion or last item is adjournment. Are any last motions out of by the commissioners by the commission? Like, a motion to adjourn?

Yeah. Motion to adjourn. Okay.

Can I get it?

Zooming. I know. It's fun fun already. I second the motion for adjournment.

Motion made by commissioner Roshae and second by commissioner Bayan. All those in favor, please say aye.

Aye. Aye.

All those, not in favor, say nay. And the meeting is adjourned. I thank you all for attending.

Thanks. Bye. Everyone.