Planning Board - Regular Meeting

Yeah, he has the other set. So wonder. So there is some shale up there.

All right, everybody. Welcome to Canada Brenville Planning Board meeting for Thursday, October 2nd, 2025. Happy October. Um the agenda for tonight's meeting is to approve the meeting minutes from August 23rd subdivision, the Freriedman Ash minor subdivision, minor subdivision under case special use permit. I'll now call the meeting to order. Um, do we have meeting minutes printed for the last meeting? I do not have them at any time. Okay, no worries. We can, um, move that agenda item to the next meeting. So, um, that moves up the Jane subdivision. So, um, the next item is the Jane subdivision. Um, I'd like to just invite the applicant to speak on an overview of what's being proposed. I would take that for my

Well, my that's right. My proposal is to subdivide um the 57 acres of my land that I currently have in Preston Hollow on Travis Hill Road um to uh two um lots. One would be 15.23 23 and one would be 37 I believe is what what it ends up to be. Um and the 152.23 includes the current vineyard that I operate on Travis Hill Road. Um that's part of Travis Hill Farm and Vineyard. And have you met with Tim Libert? I have. You have? Okay.

Yes. Several times. All right. Um so I see here in the documentation. I think you probably met with Tim on um did he recommend a variance for your application? Well, no, because originally when I and I also came to the planning board and talked to you guys about it um just um uh just um not officially unofficially that I was originally going to just do 12 acres which would require a variance. Um and the suggestion was that I find another 2 and 1/2 acres. Okay.

Which I did. So I don't have to get a varian. So at this point what I'm being told is that I don't have to ask for a variance for that. Okay. Um have you completed a sub minor subdivision form and that paperwork? Yes. And I have a survey. I have the new survey map. Yeah. Do you do you need the um all the paperwork that section is the description of the second block?

Um we will need all copies for now. Um and then we we would stamp them and give once approved stamp them give them back. Yeah. Um some of them have to be filed at the um but I don't know Tim explain the process to you for subdivisions but I think it was John. Oh um so with subdivisions so we go through this we review the seeker form and then we schedule a public hearing. So it's at least if all paperwork is in accordance and what our requirements um it's at least two meetings. Okay. Um but

for the public hearing yes um but you can schedule it at a time that works. Oh, excellent. Send a representative or be done virtually potentially done virtually. Yeah, you need to ensure that set up ahead of time. So there would be the ability for the board to communicate with you.

You toate public. [Music] Frankly, we don't do it too often, but I think we have used Zoom in the past

and have you paid the subdivision that you

know. So, we have the application fee. Um, there's just one other form we'll need you to fill out, but you can do that after and submit it. It's the site visit. Oh, no. It's here. Sorry. Um, all right. So, just for the board, we have the site visit consent form. We have the subdivision applic. But let's take a look at the mapping. Yeah. Facebook. Can you see?

I know.

And this only borders. There's no other Yep. [Music] 37

from the 50 the total is there there's no home on this part of the property? No. Is there a whole This is my vineyard and there's a shed on the vineyard, but there's not. This is a proposed Well, I was told that you have to have a proposed Yeah. home envelope and that's where it would be. All right. Um, so I'm just going to go through the requirements. So going to read what some of these are. The board can help you make sure we have it. All right. So, we have the name of all properties,

which looks like we do have the tax sheet and lot numbers.

You have the contour lines. Well, sorry. Contour lines. I see the doors are open now and then location of boundaries of the proposed subdivision. Yes. Proposed layout of lots including the approximate dimensions we have location identification existing streets but it was existing permanent building I have a house in west I live right down the road 81 description of the proposed street layout

description of the building Location, designation of zoning districts. One of my boys, my two oldest boys live there.

And it's like 400. I don't know. So, but it's my and they all have good jobs. anything that they have questions.

Are there existing structures on this? No, there's just a shed. There's a vineyard shed. So I think that can work in our map review. Um we can go through the seeker and the application form. You're welcome to sit down during this. It's going to be a lot of talking.

Question on that. Is is the shed any consideration? left corner of the 15.

I love doing it. I work with authority for a living. You know the accessory structure segment whatever that is you're not right. It's a r

it's they read the book. That's what you pay the money for. Can that shed be moved out of the It's good.

It's not a permanent.

Yeah, I think should be okay. It's not a permanent structure, but our if we get to the point of voting on this, which we can't tonight, it would be conditioned upon That's what it is in the front of these. Is that reasonable to you to

move forward with this?

And then right now we just And he's like, I can do a system. Um I guess the option is either

would you require new map or this would be okay but the resolution would say that I guess the other question Not from this board.

That would be something if you wanted to do that. That is your option. [Music] [Music]

Ask for what I would say to hang you up. I think it' be unnecessary where it is in terms of equipment storage and and where you come into the vineyard. It has to be this is a farm. So this is the gate. shed to the side. The shed is 10 and it's not a permanent structure.

Um All right. So, next we'll go through the subdivision application. So, this is This is the address on here. Is this your That's my 3038. That's my address. My house is not on the farm property. Sorry. And what is the address of the There's a tax map number. There's no address. There is no address. Okay. Got it. So, it's tax number 171-2-26 Travis Hill Road. It is zone RC2.

Um, the total number of acres to be subdivided. We have two lots, one of 37 acres, one of 15.23 acres. The fiscal property features include used in vineyard is for agricultural purposes present or proposed easements or further restrictions. So a farm road easement. Yes, that's present or proposed. That's proposed. Is there

any considerations that we need for that? No, it's shown on there. Um the applicant has listed the interested parties under application. Then at the end we'll at the end of us reviewing this we'll just need your signature and

and then Okay. So um for seeker part one they are subdividing acres that 15.23 acres and then 37 acre lot for a total of 52.23 acres.

All land uses that occur on this property are rural agricultural. Does the proposed action involve a legislative adoption of a plan or local ordinance or administrative rule or regulation? No. Does the proposed action require a permit approval or funding from any other government agency? No.

Is the proposed action a permitted use under zoning regulations? Yes. Consistent with the adopted comprehensive plan? Yes. Is the proposed action consistent with the predominant character of the existing built natural landscape? Yes. Is the site proposed action located in where does it adjoin to a state listed critical environmental area? No. Will the action result in substantial increase in traffic above the present levels? No.

Are the public transportation services available at or near the site of the proposed action? No. Are there any pedestrian accommodations or bicycle routes available on proposed action? No. Does the proposed action meet or exceed the state energy code requirements? Yes. I'll get a hold of you about I'll drop that check.

Will the proposed action connect to existing water waste utilities? No. Does the project site contain or substantially contain us to a building, archaeological site or district which is located naturally register historic places that has been determined by the commissioner of New York City office of parks and recreation of and historic preservation? No. Is the project site or any portion of it located in or adjacent to an area designated as sensitive archaeological sites for New York State? No. Is there a portion of the site of the proposed action or lands adjoining the proposed contain wetland regal agency? No. Would the proposed action physically alter or encroach into any existing wetland or water body? No. Identify the typical habitat types that occur on the project site. forest and agricultural. Does any species of animals associated habitats listed government as threatened or endangered? No. Is it located in the 100 flood plane? No. Will the proposed action create storm water discharge either from sources? No. Does the proposed action include construction or other activities that would result in impoundment of water or other liquids? No. Has the site proposed action or adjoining property been the location of an active or closed solid waste management facility? No. And has the site the proposed action or adjoining property been the subject of remediation? No. So um

that is part of the secret. [Music] All right. So I can go ahead and get it made and then we can at this point in time. Thank you. Appreciate it. I will accept a motion that the action be classified as an unlisted action. Motion. Motion by Brad, second by Carol. All in favor?

Um, Andrew, can you read? Yes. Do we have a copy of part two of the speaker that we could readily have? I need a blank.

Yeah, I can dig it up somewhere. So, I'll read through the part two of this and the board can determine whether no or small impact may occur or a moderate to large impact may occur. For the sake of simplicity, I will assume no or small impact, but if the board feels otherwise, feel free to stop me for discussion. Will the action create a material conflict within the adoptive land use plan or zoning regulation? Will the action result in a change in the use or intensity of use of land? Will the action impair the characterity of the existing community? Will the action have an impact on the environmental characteristics that cause the establishment of a critical environmental area? Will the action result in adverse change in the existing level of traffic or affect infrastructure from mass transit, biking, or walkway? Will the action cause an increase in the use of energy and fails to incorporate reasonably available energy conservation or renewable energy opportunities? Will the action impair existing public or private water supplies or public or private wastewater treatment utilities? Will the action impair the character or quality of important historic, archeological, architectural or aesthetic resources? Will the action result in adverse change to natural resources? Will the action result in increase in the potential for erosion, flooding or drainage problems? And lastly, will the action create a hazard to environmental resources or human health? Um, I will now accept a motion that the town of Rville Planning Board be made as lead agency. All in favor? Oh, sorry. Motion by Carol.

Second. Second by Rob. All in favor? I oppose. None. I will also now accept a motion that for the reasons stated in the notice of determination read by Andrew um that a negative declaration has been made, I'll accept a motion. Motion. Motion by Brad. Second. Second by Carol. All in favor?

Motion carried. Okay. Um, so the next step here is to schedule the planning, the public hearing. Um, Vicki, what is the earliest date we could schedule that public hearing? I can have it in the paper for the 9th, next Thursday. Mhm. Um notice but not for the mailings. We need a list of letters for the mailings. Correct.

Right. So I would not do that. November 6. Yeah. I think we might be coming too close to have everything done by Yeah. Our next meeting is the 16th. So, with the public hearing, we would give you a list of all your abundance that Vicki would prepare for you. Okay. Is that the same as the ones that I've given you?

Um, it would be she would give them to you from um the tax map, but it's all your neighbors. So the comprehensive I know that you are traveling you have to return the certified mailers because they have to be sent via certified mail. So um you can either mail them prior to leaving and drop them off or send them to us also. I'll mail them before it depends on when Vicki can get that before.

Okay. And then um for the resolution like Andrew said, it will state that this is conditionally um for you moving the shed to within the um within 50. So it's 50 ft. Okay. 50 ft. Okay. So half as much as you are now. Okay. Um, and then I will accept a motion to schedule the public hearing for the James subdivision for November 6th at 7 p.m.

Motion by Carol.

Second by Dominic. All in favor? I oppose. None. Motion carries. And then if I could just get your signature. Um, and the only other part is the absence. Um, but Thank you very Great.

Um, do you have any questions for us? So, you said so you were two additional parts. There were there's the public hearing and then does it come back after the public hearing does it come back to the planning or so actually the subsequent meeting? No, it doesn't. So, if everything's all set at that meeting, it'll be approved. But there is one important thing. Once we approve it that day, you have 62 days to file with the county. That's when we give you back the stamped and approved survey maps. Okay. And you file with Albany County. I don't know if she could send somebody to

Yeah, you have to do this all again. And if you're wrong up against it, it can be extended, but you have to do that. And shouldn't talk to us to extend it. So if November 9th, did you say November? November 6th. So by January 6th, then I would have to have it approximately. Yeah. I'm sorry. Um but you don't need you can also your survey. Yeah. Just to save you. Yeah. pick these up here and then your email on here is accurate, right? Reach out to the Verizon.

Yes. Okay. Um I can be in touch with you about meeting logistics for that date because you'll be in Florida then. Okay. And do you keep a copy of the description? I keep a copy of all of this, but the dean description is um who has that? You can take that back. This is my only copy. So, if you needed it, I would have to make a copy. Are you comfortable with us keeping these? Yes. Okay. Um unless there's a fire in the building, you know, please put them in the fire safe place.

Um Okay. And then we'll hold on these so that we can get them all stamped. And so do I have to have the ship before the public hearing? No. Okay. Okay. Thank you. When when would that have to be moved by? Before it's filed or would Well, I don't the plane board hasn't said it's compliance date yet. Okay. So, we could see what's reasonable for you. You'll just let me know. Yeah. I don't think

very much. [Music] Do you need the rubber bands back? Um, I think that would be Yeah, she does. Where did the other go? Do you want the tube? Um, let's see if Oh, do we need the

Okay, so next up is the Parker subdivision. I got it right here.

So, Mr. Parker can't be here. We're going to call him right now. And I obviously don't represent Mr. Parker. I just want to present the applications that you guys have. The short version is this map here, which is let me get Mr. Parker on the phone. So this is for 15 coal road in Medusa. Total subdivision acreage is 134.8 acres 5 acres with the remaining being 129.28 acres.

Hey Pat. Hey, it's Tim Libert from the town speaker of the planning board. All right, hold on. Hey, can you hear us now? Yep, I can hear you. Okay. Um, Mr. Parker can't be here tonight. Uh, he's um an owner of the the parcel and his brother wants to build a house on five acres, which is this part, this part here. And they're taking that five out of 40, which is the bigger parcel here.

Um, 140. Yeah, the this says it's 134 acres. 127 total.

So, uh, the Parkers couldn't be here tonight. um their brother is overseas serving the country, wants to get preparation for a lot and some concrete in the ground before winter uh so that he can build his house uh on the 5 acre lot. Um Matt, I do not have your survey. I don't have that here. Um, if it's in the office, I will find it, but I just did a quick look and I I don't have that survey. I have a map. I have a tax map that you and I made and we drew the little five acre thing on. So, initially that is um what we know about that. Matt, you want to speak to the planning board and add to that?

Um, sure. I appreciate that. Um, so I just want to speak a little bit to the the timing issue of it all. Uh my brother is overseas and um uh the issue being that the the house he and his wife have picked out uh for whatever technical reasons, it's a little bit difficult for me to explain more about house. I'm not personally building, but um the house that they want to build is is buildable and the way it was intended to be built based on the building requirements we have in effect now on January 1st. There are several green initiatives um that won't necessarily impact it, but several other initiatives that potentially the building of this house and the uh uh way to make sure that they can build what they want to build and planning to build is to have a building permit in place before December 31st. So, um that's that's sort of what puts us up against um a bit of a ton issue. And um so that that's the the us that's the the us issue of it. And then the we inherited was um unfortunately from my grandparents an incomplete survey un survey uh from a company that has been sold. So, we're we're working to track down um a surveyor to work with, be it the one that owns the company now that can complete it and do the subdivision or if we have to go uh the whole, you know, redo it from scratch and pay the 30,000 to have it reserveyed and sectioned off, we're happy to do that. Um but it still brings us back to the the part of timing. So, what we're hoping to ask the planning board for would have been a conditional um minor lot line adjustment so that we can get some uh pencil in areas that the location of the house will not change. Um but some pencil in five acres worth

that we can uh safely commit to partnering or contracting with a survey company within a relatively short amount of time to complete the the lot line lot adjustments. So, is it it's one acre now or is it multiple I mean one parcel now or is it multiple parcels now that have their own deeds? Uh there there are two parcels in the trust. One that has my parents house on it and the other that has my uncle's house on it. That's the under the house my uncle lives in. Um that's the 134 acres and that's where we'd be looking to parcel off five acres from.

Yeah. If I could just ask, are you creating a new lot here or is it truly a lock line adjustment? Uh, it would be creating a new I'm sorry, it would be creating a new it would be subdividing it. So, creating a new line. Okay. So, the issue that we run up to here is we need a survey in order to to move this forward. Um, I I brought one,

but the survey needs to show the proposed action of what is going to be subdivided. And the reason that that's needed is when the application is approved by the planning board. It has to be filed at Albany County and it cannot be filed or even approved by the planning board without the survey. I saw that requirement on the application. I brought that up with Tim and he said that the town attorney advised that this was the route that I needed to take as opposed to going to the zoning board.

So what are you asking us to do? Wave the survey requirement. This is the town attorney. Are you asking the planning board for a waiver? Not asking for a waiver. We're asking for a conditional uh subdivision so that we can get a building permit and the condition being that within however many months the planning board determines we would secure a surveyor to complete and formalize the survey and the subdivision. I'm gonna

bear with us for a moment here to confirm the So, I'll read for the plan board the permitted waiver section and this is section 802 of our subdivision regulations. The planning board may wave information requirements where it determines that such information is not relevant to or is not other replies required to conduct review of the application. The planning board may wave when reasonable any requirements for improvements or the approval approval with modifications or disapproval of subdivision submitted for its approval. Any such waiver which shall be subject to appropriate conditions may be exercised in event any such requirements or improvements are found not to be requisite in the interest of the public health safety and general welfare or inappropriate because of inadequacy or lack of connecting facilities adjacent or in proximity to the subdivision. Such waiver, however, shall not have the effect of nullifying the intent and purpose of these regulations. The applicant shall apply for and justify a request for a waiver in writing. The planning board in consideration of a request for a waiver shall consider the impact of granting the waiver and may require a public hearing. When granting a waiver, the planning board shall issue in writing its decision and reasons for granting such waiver. So bringing that back up to the submission requirements.

So for a sketch plan, sketch plan shall consist of a drawing based on tax map or other similarly accurate base map at scale not less than 100 ft to one inch together with sketch plan application shall show. And then it goes through the list of what we look for on our survey maps. And that that's the basis for the sketch plan application. Once that is complete, you move into the minor subdivision, which is what this would fall under,

right? This would be a minor subdivision. And the submission for minor minor subdivision submission requirements include eight paper copies of the minor subdivision flat drawn accurately to a scale not less than 200 ft to the inch showing and then it goes through our list of requirements.

Yes, I'm I'm familiar with the requirements. So, I did read everything in detail and that was the uh portion of it that I I sent back to Tim where he said that he spoke to the attorney and I'm going the route. So, I I understood what the requirements were. Um it was made clear that this requirement would be part of the consideration but not necessarily something that we're going to enter a minor subdivision. Okay. I'm reading it for the planning board. consideration because you're asking them for the waiver. So this so so we we can wave the is it what you're saying that we can wave the requirement or is it now is it a firm requirement?

No, he was not saying that he was reading uh the conditions for the waiver for the folks on the planning board right now.

Um so this is Anna Brooks. I'm um the chair for the planning board. Um the part that spoke to me when um our town attorney Andrew was just reading the conditions for the RA waiver. We can wave things. I believe it's stated that were not relevant or required for the application, but it's this is personally my stance on this. In order for this to be a legal subdivision, we require the survey and the survey is required and relevant. I'm looking at the um mapping that Tim has provided here and unfortunately it does not meet the needs of relevant any relevant information that we would need in order to take action on this. But I would want to open the floor up to the rest of the board on their thoughts.

Well, I just have to I did provide a survey. The one that was conducted in 2013. It's unstamped, but it is there. Yeah, that has not been provided to the planning board at this time. Unless Tim, you know where that is. He does not know where that is. He's So, you have a prior survey that's just not finalized. Is that accurate? Correct. And we just don't know. Did you submit it to Tim? I I brought it in when I filled out the obligation with Tim. I do not have it. Okay. On me personally now. I'm pretty sure he took it home with him. I think either way it's something we would have to

we would we would Well, I think I I would advise the plan board to look at whatever this previous survey is. Yeah. Because I know what we have in front of us. If there is a previously done survey that could be particularly relevant for our consideration it was done 2013 if that can be located we can take another review of the application and I don't want to speak for the board but is that something that start

um additionally Mr. Parker looking at the application. Um, it looks like I have an incomplete short environmental assessment form here. I don't know, Tim, if you have the rest of it or if you have the rest of it, Mr. Parker, but we would also need that. And we can follow up with an email with with this information. I did complete and and send the full sneaker form to Tim. That was in the uh the initial application I think was going to the zoning board, but it was the one that we were use in this application tonight.

Okay, we can take a look for that too. Um so I think I think Tim if you can look for the survey more and Mr. Parker if you can look for it we will need that to continue evaluation of this application. And I think I would just recommend that obviously this board wants to see the previously submitted survey. So it might be if we could look at that ahead of the next meeting this month I think that would be beneficial. Yes. So everyone could be in a position to make a determination.

I agree with that. So, if we can locate that next survey by November 10th, I mean, not November 10th, I'm sorry, October 10th, that would put us in a in a better position to have an advanced review of the survey and come to the meeting prepared with um provide more direction. Understood. What's your email? It's Matthew M a T H W P A R K E R 518.com.

Okay. Um, my name's Anna. I'll get in touch with you about what we discussed at going forward. Um, more information that we need. Did you also submit your application fee? We did. Okay. Thank you. And I have your tax information here, so that's good. Um, yeah. So, if we can locate that survey by October 10th, that would put us in a good position to be able to review it in advance. So, if both you and Tim can take a look in your files for that. Um, and then we'll try to locate the other part of the seeker form as well.

Okay. I appreciate that. And um the one that the survey I know I do still have is the one that was conducted in the 1980s um before it was subdivided to give a portion to my parents. Will that be sufficient? If I I I'm worried that the the copy I left there might be the only copy that we have. It's too large to scan. We can't make a determination if it's sufficient without looking at it. Okay, that's fair. Um but we will certainly take a look at any documentation you can provide us. Okay.

So all right uh and then next steps are I'll look for your email and then see what I can do about finding another copy of the survey. Yes. Thank you. Okay. I appreciate it. All right. Thank you. Thank you. Good night. Good night. All right. So, [Music] building that's what the concern is.

Yeah. Tim, is there a way that a building permit can be issued without the subdivision? I kind of thought this might have gone to the ZBA for variance right away, but talking to Andrew kind of said that come to you guys with this. There's already a house on on the lot and this is a single separate independent new home. The house lot is no one here. You can't have two houses on the same lot. Yeah, you can't have two on one lot though. So, subdivision is required. Yeah. The tricky part is is the mapping.

So, he's looking he's having a hard time um I'm not sure it was clear finding a surveyor that will do it sundowns. I don't know if that was the survey done and completed in 20 with an extension of a year to do it. That's kind of the big question that he was asking. Department just to put down a pad anything. Yeah, definitely a pad because your foundation as good as it gets. You have to have foundation plans to build a house. We don't build houses on pads either. We use foundations. There's a difference. Okay.

Yeah. So, it it's just difficult with this drawing to move it forward because that is relevant to this. So, understood. That's the sketch plan. You know, that that's as far as that takes us. Hopefully, he finds it. Yeah. We'll take it as far as we can. All right. So, next on the list is the Breedman Ash minor subdivision.

Hello everyone. Um, I'm going to make the presentation because sciatica has hit my husband's back and he can't stand. So, um, but he's not shy and so he will correct me or yell when he needs to. So, we sort of have a variation on the survey theme as Mr. Parker. Um, in Wlerville on Wood Road, we own about 160 acres that we bought back in 1987. It was used and continues to be used other acreage for um for farming for agriculture. We graze allow cows to be grazed on it. When we built the house, our house uh in 2004, the bank required that we do a survey. So we did and but the survey was only required for basically the building site which is 27 acres and so the we got the survey done the bank accepted it. It's a signed survey. Um, but the bank never said that we needed to submit it to the town. And so I supplied Tim with a copy of the signed survey which you have. But the survey is not for the entire 160 acres. It's only for the house um and the disturbant disturbed area where their house is. So, our request because we went to, you know, when we originally started looking into this, we had we knew that someone was going to say, is the entire 160 acres surveyed? And the answer to that is no. So, we went and shopped around for various surveyors. And like Mr. Parker, first of all,

they're really tough to come by in a timely way. But secondlyed to find out that toaker survey, some of which has already been. Um it's a $20,000 bill. We're not rich. We're retired. Um and it it just seemed like unreasonable particularly since the 27 acres that we are asking to separate out already has been surveyed. The purpose of the of separating out this area is so we're not getting healthier and we're not getting younger and we're going to have to do something in our financial planning pretty soon. the the and so we want to take the 27 acres already surveyed 277 acres and separate that out so that when we need to we can sell it. We're not doing that yet. We're not putting any other structures onto the property. We have no intention of doing that. We just need to not spend $20,000 if at all we can on getting a ser another survey. So that's our request. Um is that I don't know whether it needs a variance. I know your practice is that when you are um uh taking a look at subdivisions that you need the entire area subdivided, but I'm hoping that the circumstances of this are simpler.

So you know 59. So yeah, I had put a 39 there. Um, so we have a 27 acre lot and 132 acre lot. Correct. And the 132 acres is will continue to be used for agricultural what Josh grandchildren and grandchildren. How does this one relate to this? Yeah. Yeah. Could you explain some of these documents to us? Yeah.

So the original when we purchased the land it was this and this and these are separate parts. We subsequently of course bought those. So the this is um the the piece that we're talking about but there's are they deemed in separate lots today? They are have all the deeds can be given to you. And where is this 27? The 27 is the middle.

Correct. Correct. And in terms of first of all, we've paid our money for the application. Um but secondly our neighbors on this um people impacted by us doing this although there's nothing that will be done um is Wood Road on one side the hike preserve on one side ourselves on one side that we are giving keeping and then giving to our daughter and then on Wasaki road there are a couple of neighbors

will be landmarks at that point will you take will you do No,

go down. So, we're not really doing anything. Your request is to survey this and take Well, the survey is already done. The survey from the 27th. Yes. But it doesn't show the whole 160 and you do 160 is $20,000 which so when you say 160 is that 16 you can basically

we have Sorry, I'm making it up. I I just asked you're saying 160, but this is

we when we got the house, we bought this piece which is 139 and these two strips. So that comes out about 238. Then later a couple strips. [Music] So the house right here in the house and this is where the sun is. Okay. Is that clear? Yeah. Out of it's coming out of this 13.

This one. Yeah. Uh land just to confirm that 139 has it own. Yes. And the other two have their own. Okay. So we're just looking at So just for clarity, we're taking from this and going to that, right? This is the 27 and that is survey, correct? Here's a

here's the here's Wood Road. Here's the trailer. It comes up to the house here. And this is the so wood road couple neighbors and hike the west side here wall and the south side of the stumble. Which one is the road here?

Is there any reason that that the topographical information is on a separate one? I don't know why they didn't probably make more money.

And what is the source of this? That's from the Yeah. [Music] This is [Music]

And just out of curiosity, did you talk to this your surveyor about combining those two? Well, they're all one. It's all the same property, right? survey went out of business. It was Balmer Associates and they got by another and so we contacted them a couple of times but they don't have much incentive to get back to us right now. But they're not if we need to I mean we will we're going to go to them and ask them to restamp it since they did regardless the updated map with this and that combined on the one or I think that that's what I was kind of asking if

it seems hypothetically we did do it with two maps separately one being one being your boundaries suffice or would you want it all on one but then the concern is you would end up filing two correct that might end up being I don't know the financials behind it but I don't know well it's presumably since they're both done by the same firm if we get the same firm they could just restamp both of them and and on two p side of the same page and do you have more copies of this hundreds well that's good at least but Um

I think problem number one would be it doesn't have to be I don't know 100% I mean I understand it was survey but should the whole lot be I would feel most comfortable like I understand your situation but I would feel most comfortable just taking this one back and letting the board think about a solution without making a decision in haste tonight because I don't want to lead you down a direction that this this is something we haven't really encountered yet is you're different than the other situations that we just discussed because

you have a little bit more here to go by. Um but if you're okay with that, I think I'd like to take it back for us to think about and research a little bit more. Yeah. And would it Yes, no problem. Um, so should but in the meantime should we be pursuing the successor to this firm to see what they can do for us for you? I don't think we need that one.

Stan it's a big international but it has a couple several big But at any rate, for your, you know, to take it back and think about it, we're fine with that. And with all the materials, Snipe, the board wants some updated guidance on how to treat these for for consideration. That might be. Yeah. If that's something the board wants, I can provide that for you. I think on the discretion of the plan board to wave requirements. I would rather I agree with do our due diligence and decision

and just to be clear. So I understand that the new the proposed new lot is surveyed and you are going to ask and you were going to ask the successor to Balmer to restamp that map showing the new restamp and maybe [Music] restamp would be ideal. Yeah. Yeah. Restand with the top graph lines on. Okay. So, almost like a 3D. Yeah. We actually they just Yeah, they took they made two in today's world. Yeah. Yeah.

No problem. We can give you I don't know if we have it printed, but I can email it to you the list of what's like required on our mappings because there are survey. It looks like you have most of everything. They just need to be combined just for if you're going to make the ask to them just so they have the list. So you don't have to go, you know, this is carol.gmail.com. Correct. Okay.

We went through that from the first one. We went through that checking off all the things. Those are all things that need to be on there. and a lot of things we've done. So that's so I think at this point in time um we want to do some research and take this one back. Um I think that there might that's needed here in your in your environmental form. So this is kind of where we asked like the total acreage. So it would be like that 130 whatever the

it total area being physically um disturbed would be your 26 would be the 26%. Do you have a survey map of that 139 total? No, we have a D. We have there was ever a survey on surveys. We have 26.9 and then we'll just do the map later. But

um but that's it. And then um at at the moment that's all I see but there may be other updates that we'll make when we go through the application we'll share with you. Okay. I have so many as long to make sure yeah we're good leaving these two with the board. That would be helpful. And you have another [Music] one. Um, and it's 139 total. Yes. 139.8. Okay. Well, usually the well the well in the house location.

Okay. all the other [Music] house. No, that's okay. unique situation, I guess. Yeah. Getting a few of those tonight. That's okay. It's fun because that way like if this comes up again, we'll have an answer. You might hear that.

Yeah. All right. Thank you all.

Okay. Have a good night. You too. Thank you. Okay. [Music] Be well. Be well. See you all later. Bye.

All right. All right. So, next on our agenda is the case special use permit. So, this is a special use permit for a motor vehicle repair shop. The parcel lies in the A/R agricultural rural residential zone. And um according to that this is a permitted use. Um so just wanted to hear from you any other information you can provide for this project.

I did today I sent in a little more detailed Oh okay. Ask for something like this. So thank you. Um all right. So I can read this to the board if you'd like. Unless you want to give an overview. Yeah, if you want to read it, that's you can sit down if you want. It's up to you. All right. So,

like I said, it's for an auto repair um automotive repair facility located at 99 County Route 351 in Runwayville. Business overview. Uh the proposed application is to open a new auto repair facility at the above mentioned addresses to be operated by Ronald Case with plans to be self-employed with no other full-time employees. The main focus of the operation will be to repair and service all vehicles in our demographic. This includes cars to light trucks. Primary hours of operation will be 8:00 a.m. to 5:00 p.m. Monday to Friday, but can be dependent on emergency repairs being requested and offered as needed from 6:00 a.m. to 9:00 p.m. 7 days a week. In regarding the environment to compliance with operating as a licensed motor vehicle repair facility, strict environmental policies and procedures set forth by the EPA and New York State DMV must be followed. This includes fluid containment and spill control, MVAC, refrigeration licensing, and hazardous material handling. Following these regulations, which is required and inspected by New York State, will ensure no adverse pollution effects on the environment. In terms of location and aesthetics, the building will be located 200 feet off the main roadway and over 500 ft from the next closest residence. There is an existing tree line that will remain in place to act as a natural visual barrier. The structure will be furnished with vinyl siding and shingle roof to better blend in with our pime primarily residential community. The driveway is wide and flat to ensure emergency vehicles will have clear and easy access for lighting signs and parking. One sign will be placed at the roadside with an overall height of less than six feet. The drive and parking area will be located to avoid unwanted pollution. The building will have dim lit sophet lighting that is motion activated to provide enough light for safe access only when a person is

present. The established parking area will accommodate 23 spaces at a standard 9 ft width per space. Other notes, business will eventually offer a towing service but will not operate as a salvage yard. Commercial dismantling of scrap vehicle storage will not take place at the facility. Hazardous materials including waste oil and tires will be on a regular schedule for pickup and disposal to avoid excessive buildup. Um, so any questions from the board on that overview? Is there anything that you want to add that I might have missed?

No, I think I got it all on there as far as the basis of it. All right. And so I'll pass this around. I looked at this earlier today. This is a um sketch of the proposed area and our requirements. Um just to remind everyone, we do not require um this to be a professional sketch for special use permits. It just has to show the dimensions and the appropriate information. Um, is it an existing building? It's in construction now. New construction now. So, it's already built, but we're It's going to be It's going to be built. I have the building permitted.

Okay. In progress. The address. 99 999. Thank you. Yes. Do we do site visits from special use?

We do. So, um, one thing that we have been doing for all of our special use permits, um, just to ensure consistency that we have visited the site is we conduct a site visit just to make sure that what's being proposed matches, um, understanding that building's not built yet, but at least we can see like the layout. Is that something that you would be open to? Good point. Okay. We can try to when the majority of the planning board is available and you're for you. Yeah. Whenever you go I can make time whenever you like to get together. What's the best way to contact you? By phone.

Phone. The one on here the 708 number. Okay. Um so in terms of special use permits, these always go through a public hearing as well. Um I I think you might have been here when we described it, but there's a notice that's posted with the information of what's going on. You would send it to all of your abuing properties that Vicki would give you the information on who those are. You would send it via certified mail. Um but that would happen at the end of you know our review and everything. So this will be like a a few meetings. Um but we'll walk you through the process.

Okay. Um, so I think so we do have this site visit consent form. Um, did you provide proof of um, did you provide payment for the application? Yeah, that's right.

Not yet. Okay. Um, yeah. So, if you can get that in tonight and then we can go through this special use application. Um, there is one part that we will need. It is the um, short environmental assessment form. But if you want to complete that at a later date to ask some questions um and we can review that at the next meeting and then make a determination that would be good. But um for now we can just run through the special use permit. Um so the applicant is for Ronald Case Jr. Um, address is 99 of the proposed actions. 99 County Route 351, Renslerville. Um, but the property owner, is that your father?

Yes. Okay. Uh, he has provided tax map number. The roads and streets bordering this proposed project is just county route 351. So that will require county referral.

Yeah. So for this as well because you're on a county road, you have to send it over to Albany County um to take a look at the complete application and um they might send back some comments or questions. Um but typically it is um I think you may have already accounted for here by talking about some of the and um taking that into account as well as the pollution. Um so this might be enough for them.

Um the purpose of this project in detail um is commercial. They would like to operate a small automotive repair facility. It'll be a two stall building um with himself as the owner and operator. Um so Andrew I have a question on this for the preliminary drawing. So it's not required to be highly engineered document

right and the requirements it's a a plot plan with accurate dimensions providing information sufficient to enable the board to make an informed decision. So obviously that leaves some room for discretion on the board's end. Okay. You mean like the like the entire lot and how this uh for us

for special use permits, you're really looking at where the use is going to be conducted. And from what I understand, it's going to be happening in this new structure that's being built rather somewhere else on the property. So, we're really looking at what where that barn structure is. if the board wants any additional figures put on that, but it should be in relation to where the use is rather than a survey like we're talking about a subdivision that's not required. That was the um do you guys have any questions or items that you would like seen on that?

Just out of curiosity, I mean is there is there a house? How big is the whole lot? Is there anything else on it? This side of the lot, I believe, is a total of 24 acres. And his house is that 500 feet away on the north side of the property on the same side of the street. Yes. Just just curious. Yep. The whole lot's on one side. It's a 23 slot parking lot. Is it? Yes. By the 9 foot standard spot. The length of the park for such a small.

That's just what it what I have upper parking. That's what the max can accommodate. So that's the maximum that could ever be there. It's not likely to ever be at max all the time, but I have a couple comments on that. Um because we have a a valid permit in place and we're building a structure. Although the permit wasn't for a motor vehicle repair shop, um we wanted to get the building going um for Mr. Case, but now that we've got a active special use permit, uh motor vehicles tend to generate some oil and stuff on the floors and whatnot. And typically we we request a grease trap in somewhere inside the building for where water washing would take oil and uh detergents to and be separated prior to going to a drywall. Uh the reason I bring it up is because before you pour that floor, you might want to put a 3-in pipe underneath it.

Uh and just go online and Google a grease trap. you know, they're preset up and anticipate that you you would need one of them. Okay. Yeah. Um and a a picture of the sign. Let's take a look at the sign. Uh as a special use permit, signs go along with the permit. Um I think we should see the sign on this end. Yeah, we haven't um reviewed signs as a condition of approval before. Just like we just ask for like signage information like with our other special use permits. Yeah. When you apply for a special use permit, sign goes along with it. It's a free a freebie that we give them. So I want to see what it is. Okay.

So I get the size of it because we highly regulate the size of the signs. Is that something that can be He's provided um some information on like the sign where it's going to be put. Um yeah. overall specifically to lighting size of the sign signs. Is it a pendant sign? Does it go on the building? Does it go on the end of the driveway? But does the design of the sign have to be final? Like does he have you might not be in that state sign shape illumination the physical? Yeah. No, you don't have to have the graphics. Yeah. We don't need the logo. We don't need your logo. We're going to lock you into

Okay. Is there any requirements or recommendations as far as lighting like I think that's in the shielded and directed down. You just don't want to offend the neighbors, right? That just think about it like that. That's You don't want to put a flood light going to the other guy, right? Article eight of our code is signs and it sets forth some some things you have to comply with if you want to put up a sign. The other thing too is at the point of the site visit you could show us too your your ideas, your plans just um

so that could be something the board wants to see added to the plot plan. I know there was some express generally with a special use permit as much detail as possible. Anything you could ever think you're going to do, anything that's run into your mind, you're better off just talking about. Yeah, if you could wait add the sign to the drawing. I think that would be good. Like the sign placement in relation to on your sketch map.

On your sketch map. Um I'm writing notes for you. Um, does is the board looking for any other information on here? Um, I I think the only thing that I would be looking for Wait, do you have it? The garage, you have the the size, so that's good. Um,

is this other stuff just cleared around it? Because you have the parking over here, but then you kind of have the line. What is this designation right here? This is all cleared out over here. Goes uphill preced [Music] trees where it's all just built on this bank kind of rocky. So it's not really park or drive.

But when you pull in this explain a lot of this this parking is kind of going away too with the excavation work. So it's just like when you pull through the driveway it's just parking right here. is born. The square is what's cleared out. No other word there are touched at all. Cleared out anyway. And actually this site was used for as a bank for 351 back in I believe the 60 or 70s for road construction. So it was already it's already banked out and tore up as a gravel bank by the county. I think one other thing that would be helpful for one because this this will be sent to the county like your sketch for if you could add the like the length of the driveway and somewhat the dimensions of the parking area. I think that would be helpful for them just to know that

and where like the sign is going to be. Um and I think maybe just show that there is a house on the property. We're not saying it has to be too scale, but just so people know there's a house there. This is a secondary use. Yeah.

Just because we've seen the county ask for a more full picture of the property and since we're not a survey is not required. It doesn't seem that much. I think the county has requirements on the side based on the county road to look into that ahead of time so you don't get there and then it goes to the county and then the county says we can certain with that

the local municipality sign okay Um, so I can give you this back. I made some notes on here for you. There's one other form we need you to fill out. It's the short environmental um impact assessment form that will be reviewed and sent to the county. Um, I don't know if we have one printed here today, but I can get one.

Okay. Um, so that's this form that we it's the sneaker form. Um, I added I added in the sketch additions. So add the house, add the driveway, parking dimensions, add the sign placement, and then to this um area if you could just add in any information about like your sign if it's going to be illuminated. Um, and then I wrote down where it is. Um, so our next meeting is I think October 16th. So if you want to submit any updates, um, we'd welcome them by the 10th

um, of October and then we can we can review this more fully and hopefully get you on your way to a um, referral over to Albany County in the public hearing. So do you have any questions for us? I don't think so. Forward. All right. And then um I'll be in touch about a site visit. Okay. Yeah. Whenever you got some work, I can make time for it. Okay. Sounds good.

This is just mechanical work, right? Um, that being said, I'll accept a motion to adjourn the meeting. So, move by Robert, second by Carol. All in favor? I oppose? None.