City Council - Special Meeting

Recording in progress. Welcome to the council. Work meeting is 03/10/2026 at 11AM. All those all the presenters of those invited by the council may speak or ask questions. Unless otherwise invited the chair, speak wait to speak until the call by the council chair.

Please be sure to use microphones for the record is clear and those attending virtually can hear you. Please also be sure to limit side conversations as they interfere with the audio recording. If you need to a side conversation, please step out of the work meeting room. It is proposed that we approve the following minutes, 02/10/2026 work meeting. Are there any objections or requested changes? Seeing none, we will declare them as approved by unanimous consent. We are now gonna move to a closed session. The municipal council will consider a motion to go to a closed meeting and then presented by Brian Jones, our council attorney.

Thank you, Sharon McKay. This one's a little bit logistically, so let me take a little bit more time than I normally do. There are actually four topics for the qualified for closed sessions that we'll be talking about today. And we're going to talk about one of them now and the other three after the rest of the work meeting. So logistically, just so we're all on the same page, those meetings are not a separate meeting.

They're actually they're a closed portion of the work meeting. So I'm gonna announce all four topics. You can vote now to hold a closed session on all four of the topics. You'll move into the other room for the closed session, come back for open meeting. And then when we get to the end, we'll just recess and go back into the closed session. We'll have to vote again at the end of the day. So those topics deal with there is a like I said, there are four items. One of them has to do with real property. One of them has to do with litigation. One of them has to do with deployment of security devices, and one of them has to do with character and competence of an individual. That pretty much covers the

whole gamut and all

the reasons why we can close the meeting. And so but all of those are in the list, so it would be appropriate for a motion to close the session at

this time.

Alright. Thank you, Brian. Do you have a motion to close the meeting? I'll move that we close the meeting for the reasons that Brian has stated. I'll second that. Thank you. Any discussion on the motion? Alright. We'll take a vote. Councilor Garrett?

Yes.

Councilor McKay? Yes. Councilor Christians Christianson is excused. Councilor Whitlock? Yes. Councilor Bobden? Yes. Councilor Hoban is excused. Councilor Whipple? Yes. Alright. That is

five.

Okay.

That that you missed miss. Yes. We are just five. We'll move to closed meeting.

Recording in progress.

We ensure the opposite times.

We are now reconvene for the municipal council work meeting. First, we're gonna do a presentation regarding flock safety license plate readers. Will be thirty minute presented by our chief, Troy Bibi, captain Robert Patrick, and captain Brian Taylor.

Thank you very much for having us. This is a this is an important topic, and we wanna make sure we cover it very well. The individual that is assigned to the police department and and manages and audits our flock or our AL PR system, license plate reader system, is captain Patrick. And I'd like him to come up and present. And we'll kinda tag team it a little bit. Captain Taylor was very much a part of bringing FLOC to Provo. He did a lot of the the investigative work, and so captain Taylor's here also.

Thank you, Keith. So the automated license plate reader program, FLOC, has been in use with Provo City since twenty late twenty twenty three. We have Lily Ho, who is the representative from Flock. I'm gonna I'm gonna turn the time over to her real quick and have her take about five minutes to explain what Flock is and the program, and then we're gonna go through how it has affected Provo City and then kinda going forward what our what our plans are with this, program. So if you can can

you pull her up real quick? Yeah.

And, Lily, can you hear us okay?

Yes. I can hear you guys.

Alright. If you wanna take a couple minutes and just, explain Flock to the citizens of Provo for us.

Thank you so much. Council members, it's a pleasure for me to be here with you. I am Lily Ho. I am the public affairs manager for flock safety. I cover the region from for the Western States of The United States, and I'm here to present what our technology does, what it does not do.

And thank you for the time. I'm gonna share my screen now. K. About flock safety, we started in 2017, first as a product used for, the local neighborhood for our founder and CEO, Garrett Langley. He saw an uptick in crime in his community and sent camera footage from his door, doorbell camera to the local law enforcement agencies, and they've got they said it wasn't very useful.

He's an engineering he's an engineer by trade and looked into it and found that license plate reader technology has been around for decades, but the technology wasn't very usable. It wasn't affordable, and he set out to create a license plate reader, and that's what we are here to discuss. Our license plate readers, Flock Technologies, we first started selling to HOAs and found a market in law enforcement. As you guys may be familiar, law enforcement agencies are facing recruitment challenges, retirement challenges, and retention challenges nationwide. And the flock safety license plate readers are able to give law enforcement officers a piece of evidence, and help them do their jobs better as a force multiplier without replacing their roles at all.

70% of crimes are, have a vehicle involved. And with our technologies, we've been able to be extremely effective to, support all types of crimes. What our license plate readers are, they are a camera launched on a municipal pole about 12 to 14 feet high. Typically, it's a municipal pole, and they face a public roadway. And they are fixed in a fixed location.

They do not move, and they help capture a time and place for the rear of a vehicle. With, the information of a license plate, we're able to integrate these lists onto a general cloud, which includes lists entered from the FBI, NCIC lists as as well as NCIC lists, which are the Amber Alerts, as well as custom hotlists created by your local law enforcement agencies. So the lists are any vehicles involved in a crime. This is very typical of what you would see, from our footage. It's the rear of a vehicle, which includes the license plate number, the state of the plate, and the make and model of the vehicle.

What we also have in our technology is what we call the vehicle fingerprint and helps capture, the characteristics of a car. So if in specifically a crime, the victims do not have the license plate number. Maybe they know only a partial plate, but they can recognize a description of the vehicle. Your law enforcement officers can also include something like a truck with a bumper sticker or a white truck with a bumper sticker. And, this is part of the technology that helps flock help in place of having a license plate reader.

We are built with privacy in mind. All of our data is stored on to the AWS GovCloud servers. We've got end to end security encryption, and we've got certifications from the FBI, CJIS, SOC two, NDAA, FERPA. And I want to be clear that our our images do not capture any personal identifiable information, but we do treat the data as if it has a sensitivity as if it does. We you guys, as customers, are in full control of what you do with the data, how long you keep it, who you share with.

The your data will automatically delete, depending on what your retention period is, and and we are not in the business of selling or sharing your data to anybody else. You are in full control. This is our transparency portal. It helps list the prohibited use cases for your, for for your flock cameras. It's also a customizable page.

Your officers can put on success stories or or or anything else, including who you share with. And, you can even include your audit trails on it. We help you comply to any specific state laws, in Utah, and we help with federal limitations. Again, you choose who you share with. So if there are federal agencies that you would like to share with, if you are sharing with federal agencies, it is very clear which federal agencies they are.

You can also remove and revoke access whenever you would like as well. And these audit logs are permanent. So the audit logs would be tracking who searched what, when, and why. This is our offense type drop down. It's a tool.

It's a feature in our platform, and it requires what the search reason is. The search reasons are pulled from Nebros, and it helps your agencies with data analytics as well as removing any type of unacceptable or vague search reasons. In addition to the offense type reason for search, included would be, perhaps if required also per provost policies, the case number as well. We do not share your data. We do not sell your data.

Regarding federal access, there is no backdoor access. We do have a few federal agencies that are customers, and they are the post office, national parks, and the VA. We've, gone through this many times. We've had recent law like, recent case law wins as well, but there are probably about 60 case laws around violations of the Fourth Amendment and what and whether license plate readers are, are are are are, excuse me, if your agencies are complying with constitute with the Fourth Amendment in tracking license plates. And it's there's probably 60 case laws out there about it.

The federal courts have ruled very consistently and and upheld the fact that license plates are a government, documentation meant to be viewed in the public, and public roadways have no there's no rights to privacy on the public roadways. In addition, the clusters of cameras that we would have do not constitute as tracking, anyone's personal, habits or locations intimately. Most of our cameras, when they are placed, they are often in clusters. So even if there are, say, 70 cameras in your town, there are likely multiple in one intersection. Again, there's no personal identifiable information in our cameras.

It is just a photo of a rear of a vehicle. And Oops. Excuse me. Some of our partners include NCMEC, which is the National Center for Missing and Exploited Children. They are the ones who run the AMBER Alerts, and we have found over a thousand missing people with flock cameras and hundreds of children.

MAD, Mothers Against Drunk Drivers, they are also a strong partner of ours because it turns out that most drunk driving incidents have, there's very little evidence, and the families have, like, typically, an overwhelming percentage of the cases, there's no information at all. The NAACP is also a strong partner of ours, specifically in the chapter in Oakland. They find that using license plate readers helps reduce bias in policing. Instead of looking for a specific person, your law enforcement agencies are looking for something very, objective, a vehicle, a specific car, and it removes any type of subjective judgment in, in policing. And in Utah, there are a lot of solved case stories.

I know that your officers in Provo can tell you about many, but I'll just share that most prominently. There was a triple murder over the weekend, Ivan mill Ivan Miller, and he was eventually caught states away. And it was our flaw cameras that helped capture this person who, for no reason, murdered three people. And this is a case that's dear to us. It was our first stranger on stranger abduction. We were able to reunite this child with his mother within six hours. And I will turn this time over and pause for any questions or turn this back over to, Captain Patrick.

Any questions from the seat council for, for Lily? Walk?

Sure. Block is.

Let me take a minute. I'm gonna have Brian Taylor captain Brian Taylor over the operations division. He is gonna talk a little bit about the ability that FLAC has to help us target particular vehicles as opposed to a shotgun effect of targeting every single vehicle when we have a vehicle description. I'll I'll turn it over to you, Brian.

Thank you. I want to, first, thank you for letting me present and speak to the people of Provo. This program is important to us. It allows the police department to focus really carefully on crime. The AI search feature that Lily touched on, the vehicle fingerprint, lets us do more than merely look for license plates.

We had a case involving a serial suspect in Provo committing sex crime of some kind who would remove his plate and come to the city, and all we had was a description of a white truck. But the AI searchability of FLOC led us takes Us vehicle descriptions from victims and identify a white truck. This victim said she knew it had a stainless steel toolbox in the bed, and that identification let us focus on one truck. Without that, Provo police officers would have been making stops on middle aged men with white trucks of an unknown model. We would have stopped dozens of cars, but flock lets us focus on offenders and get out of the business of having to make investigative stops.

We'll still make investigative stops when we must, but this technology let us focus on one person and find them really efficiently without interfering with all of the dozens of innocent people in this city who drive I'm a middle aged guy with a white truck. I would have been stopped. So this is a tool this is a a protection and a win for Provo City citizens because it helps police focus really narrowly and carefully on offenders. Thank you.

One of the one of the benefits I I guess one of the tools that Flock uses the Flock has allowed us to use is a transparency portal, which is now active on the, Provo City website. If you go to the police, page, down towards the bottom, it'll talk about, ALPR policy. If you click in that policy at the bottom of that, there is a link to that will bring you to this page, which is the transparency portal. On this page, it talks about the number of sorry, Becky. Sure.

As far as how to go and find it, is that what you're asking for? Sure. If you can go to the Cobalt City page. Alright. While he's doing that, I'll I'll I'll just describe what's on the page. It has the number of vehicle license plates that are read inside of the city. It shows the number of searches that the probable police officers are making in the database to to which correlate also to the number of cases that we that we have that we're investigating to involve these ALPRs or that could involve these ALPRs. So on the police page yes, ma'am.

Police park. K. And then you scroll all the way down. What is it then?

And it says automated license plate reader policy.

They can switch to that.

There you go. Okay. So it says automated license plate reader policy.

And then if you click on that, then towards the bottom, it's going to have link to transparency portal data. If you click on that portal data link, you proceed to the site, and it will pull up specific to Provo City, within the last thirty days, the number of, well, the data that FLAC is providing to us regarding our ALPR system. So within the last thirty days, there are 84 searches that our police officers have done. In order to do a search, Lily, she taught she touched on this. They have to have a case number assigned to it, assigned to the search, and they have to have a reason.

There is an internal audit that is conducted by the police department. It's a monthly audit where we look at a specific number of cases or specific number of searches and ensure that they were done properly, that they were done within the Provo City policy. Also, if you were to back out of this one, you can go to the automated license plate license plate reader policy that Provo City has. You can click on that and go in and read the policy itself, where we can determine whether or not, the policy is being, abided by by our officers. So the transparency link, it'll show you a lot of different air the transparency portal will show you a lot of information about how we're we're utilizing that system, and that is so that the citizens of Provo are aware of of what we're doing and can feel comfortable with the technology that we have.

Towards the bottom, you have some recent success stories. Please go in there and read those. We've used it over the past several years to solve many, significant cases. I'm gonna turn the time over to cheap b b here real quick. If you can pull our deck back up, and then he's gonna talk about a couple of of how we've utilized this recently.

So I have a I have a couple of examples that I wanna to provide, and and one of them is hit and runs. This first case talks about hit and runs. We had an individual who was hit and killed right outside the police department at 500 West And Center Street. This happened at the 4AM, 04:27AM to be exact. And by 11:00, we were able to solve this crime.

Individual was hit. A vehicle stops for a moment and then fled. Our information came from a grocery store across the street 200 yards away, and it was very vague. But I could you could tell by looking at it that it was a white van. And utilizing this system, we were able to identify, especially at that early in the morning, what white van was in the area at the time.

And that that led us to a successful resolution. Previous case, without having the ability to use LPR, we had a young lady on 820 North that was jogging, hit, killed, and we have not solved that case. Similar circumstances with vague information, and a totally different outcome. This is about serving the citizens of Provo, the victims from that case, because of the lack of that that program that we now have, were underserved. We don't have an answer for them.

Sexual assault and impersonating an officer, this put checks on everybody. If you're committing a crime, or a criminal, then then I would not wanna help you hard. But simply put, a correctional officer from North followed a female into Provo, pulled her over using this red and blue lights, all of these are crimes, and, then groped her. She did not have a license plate or anything that would be able to identify this individual other than he had a uniform on and pulled her over. We were able to know where she was in a point in time, collect this information, and behind her is the suspect vehicle.

And we were able to solve this crime. Vehicle theft, we've had we've had several vehicle thefts in Provo. And to say that that that isn't a a an issue, it is. This is a a product that we can utilize and have alerts put out where we can find and recover these vehicles. In a in a road rage assault situation where someone is assaulted and they're utilizing a car, which is 70% of the time a car is used in a crime, we're able to use this information to better serve public.

The the information and all of the checks and balances are there. You have to have a reason, similar to any other products that we we utilize, like your driver's license or your registration. We have to provide a reason for the investigation, a criminal reason for the search in into these. The one of the stolen vehicles was a a vehicle that, had a young lady inside the vehicle. When we tried to pull the vehicle over, it fled.

According to our policy, we didn't chase. We don't wanna put everyone else in in jeopardy. But we were able to locate the vehicle, and then the passenger of this vehicle said, I want it out. That's that's kidnapping. And they didn't allow her that opportunity to get out.

It scared her. There's and this is just another another case of of us utilizing this product. What what I would ask the council to consider is that this is a very valuable tool to the police department. Taking this tool away will one, it's a force multiplier by many, but it will eliminate the opportunity for us to catch people that dearly need to be caught. The the case in which, Lily brought up with three ladies that were killed, that case went into Arizona and then it went into Colorado.

That's three states. The LPR system was utilized, and this individual who is homicidal was caught before he killed some other lady. I would ask that you just think about which lady in your family would you like us not to have caught this individual if we didn't have this program. Which victim would you like? And I would ask that you think of the the the tool that the valuable tool that this is to the police department.

It is something that is desperately needed. Questions? I mean, I'm sorry I get emotional, but I also get emotional because I love people, and these these are victims. These are real victims. This isn't something of, us randomly being big government and trying to spy on people.

Right.

That is not the case.

Thank you, chief. We appreciate it. Are there any questions for chief for captain Patrick or the chief?

I I have a poll.

Go ahead. Councilor Whitlock.

So I think this maybe is more for captain Patrick, but it would be helpful if you could just describe the various policies and processes that the police department has in place to protect resident data in this program.

Sure. So I I encourage you all through that transparency or through that Provo City page, the police page, you can go and you can read our ALPR policy that we've implemented in the in the police department. But as far as your you said privacy protection for the information. Is that correct? So currently, the inform or currently, our settings on this system, on the database, you have to have multi multi authentication multifactor authentication.

So meaning, if a password somehow is stolen, an individual still can't access the information, and and a, an unauthorized individual still can't ask for it access the information because they don't have that multifactor authentication. They would have to have the, officer's cell phone, or they would have to have their email address and be able to access. So that's the one of the first line of of defenses. Flock has given us a list, and I'm sorry. I'm not a a computer genius.

I can't tell you all the acronyms of security protocols that they use to encrypt data from the point of capture to the point of storage in our in in the cloud storage where this, information is is stored. But that information is is available through the Flock database or through the Flock company, and they've posted all of those different certifications and whatnot. Is there what Yeah.

That's great. And then one of the things that mentioned in our in our previous meetings that we own our own data. Correct. So could you explain, for example, what that means, and how we participate in the National Lookup program?

So the National Lookup program is a program chief Bibi brought up, the example of this, individual down in Iron County this last weekend. The National Day the National Lookup program is something that Provo City is currently involved with. In essence, we are allowed to access because we are part of this date part of this program or we've opted into this program. We can access the LPR cameras, ALPR cameras, through the entire country. If I have a plate, let's say, my license plate was involved in some type of a serious incident, I can put my license plate into the ALPR system, and it will search nationally where that vehicle has been.

Well, my car has been parked in front of my house for quite some time, so it would just it actually there's no ALPR camera on my on my street, so it would show nothing. Right? But I can search the national database. And, likewise, anyone else that participates in the national database, which, is a significant part of the country of law enforcement, can also search our data. They have to have, the reason, for the search, and that is auditable by our police department. So I see all of the searches that are done, that are conducted, and I see the reasons for those searches, why they were conducted. And you you month you audit that monthly. Correct?

Correct. That is a that

is monthly audits. Data. Correct. So you also one other so we also talked about how there's a retention policy. Correct?

Yes. Can you explain that a little bit?

So there's a retention policy. All of the the from the audit standpoint, the their retention is correct. Actual storage? The actual data storage, if you're talking about ALPR data storage, it's thirty days. That is customizable. We have the Provo City, and I think nationally, it's it's the standard has become kind of a thirty day, period. And that is because after thirty days, the retention of more information feels like it's creeping into something that it probably should creep into. So our retention period is thirty days for a data, at which point on day 31 or day 32 depend oh, 30 no. Day 31, that, that first day's worth of data is then expunged and is no longer accessible to anyone ever. Amazing.

And then my last question is, can you explain kind of the data that's actually captured, how it's not video at least for these license plate readers? What what's actually captured in So thank you for the question. I would for those

of you that know what a a trail camera is, let's let's talk about a trail camera. It's a camera that's mounted on a a tree, and every time an animal walks by, you have a setting on that trail camera that says, I wanna take a photograph, or I wanna take two photographs, or I wanna take three photographs. That is the that's the the the basis of where this these ALPRs were were created. When somebody drives by a flat camera, the camera will take a it's motion activated, and it will take a photograph or two or three depending on how fast that vehicle may be going. And then those, that metadata is attached to the camera that it's that took the photograph or that took the picture, the date and the time, and that is then encrypted and sent to our cloud storage, basically, where it is searchable for the for the next thirty days.

Does that make sense? Yep. Thank you. Any other questions I can answer? Mayor?

I was just gonna say, is our cybersecurity team. Like oh, this is There we go. Anyway, I was talking to him, and there are some like, Flock has has said that they've made patches and updated for vulnerabilities and things like that, that he's not satisfied completely because that is coming from them. And he anyway, he's gonna work. I just wanted to let everyone know that he is going to work with the chief and officer Patrick and Flock and make sure that he can have his own verification that those patches and updates are good and in place.

And if I if I may, Mayor, on on that point, I've reached out to Flock and received confirmation back from them that there is a they have a third party auditor

Okay.

That they utilize. They provide us that information. I'd forward it down to Tyler so he can verify with that third party auditor

Okay.

To his satisfaction or to your satisfaction that they're complying with whatever security measures you see

Okay. That's great. Thank you. K. Okay. Alright. Thank you. Thanks so much, everyone. Alright. Item number two, a presentation regarding the 2027 budget for police. So you guys will just stay here.

Well, that's good. I just I'll stand here. I our budget presentation is prepared by Captain Taylor. What's very good, if you wanna come up, Taylor, he'll go through some of our supplemental requests and, those things. What's good to know is that, I hire and surround myself with really good people as you can tell, and it's good for me to to provide them an opportunity to talk to you and answer questions. So that's good for them also. So he's gonna do this presentation, and I'll be here to cheat.

Members of the council, thank you again. Gonna talk about our budget priorities for the year. These have been developed with the support and leadership of city finance leaders who's been instrumental in helping us focus. Our mission statement requires us to constantly examine. In order if we're gonna accomplish our mission to work with citizens and improve the quality of life and stop crime, we have to maximize our resources and focus on where needed.

These priorities are designed to accomplish that objective. Our request this year are two body worn camera and in car camera systems. I'd like to talk about camera systems first. We have a contract with the Axon Corporation to provide by what is now a very commonplace piece of police technology, and it's a body worn camera system. That contract expires at the June in 2027.

We used to have a in car camera system that would capture from the essentially, the mirror position of a police vehicle what the vehicle saw during the response to a call or a pursuit. That system, when the department transitioned to this building, was already old and outdated, and moving it here would have required us to install antiquated equipment in this building, mainly data transfer points in the parking structures. We did not do that wondering at the time if the body worn camera was an adequate solution. It turns out that these these are different technologies for different purposes. We need to reconstitute an in car camera capability and renew a body worn camera contract, and we are keen to do this inside one contract that manages all of that large amount of video data inside of a common video management system that's safe and secure and CJIS compliant.

These systems support investigations and protect officers. Let me talk about body worn cameras. A body worn camera captures things from an officer's point of view, and it it does a great deal to protect the officer and the city from false claims. It supports criminal investigations and allows the officer to capture the heat and and chaos at a crime scene and to capture a victim's first statement about a crime, which is important to investigators. And so we understand what body worn cameras are for.

Vehicle mounted cameras capture another component of investigations. It captures what an officer does during the conduct of a DUI investigation from an objective third party point of point of view third person point of view, not from the officer's chest, a vehicle a a body worn camera. If you have any familiar with it familiarity at all, that video footage can be erratic because it's literally on the officer's body, he's doing other things. It could be obscured by what he's doing with his hands. A vehicle mounted system is is remote.

It's on the vehicle, and it can capture the officer doing field sobriety tests. It can also capture the officer's driving behavior, the suspect's driving behavior during a traffic stop. It can help him establish probable cause for a stop for that reason and show it to the court what he saw. So we are missing makeable investigations for lack of this technology. Are there questions about cameras?

The size of the request is this this is a preliminary quote from one corporation. There is right now an active request for proposals on the city's RFP system. That's the state purchasing network. So these represent the top end of what these contracts may be. We know at least one of them will come in in this neighborhood, but this is based on adding a car camera system to our current contract cost for only maintaining the Axon contract.

So this is the cost to add for adding another system to our contract budget. I've said crammed a lot of work into just one slide. Does it have questions about cameras? Think you're good. Okay. Moving on. Last year, we came to the council and asked for an increase to our personal protection budget, which we use to buy armor. And I'm here to ask you again, and I want to be accountable for what happened last year. We spend that money on scheduled replacements for personal protective systems for police officers. That's the first big ticket item.

I want you to think about that vest that they all wear, and it's that carrier vest that has ballistic Kevlar inside of it. The next thing, that's that's most of that budget. We spend the remainder of it on things like Kevlar helmets and some SWAT equipment. This year, we identified a need that we also had to replace some badly outdated ballistic shields. And just think about that shield the Romans used to carry around, except it's made out of Kevlar at this time.

And an officer might take that to a school shooting. We we had a few of those. They were expired by seven years, I think. They don't stop working the day they're expired, but they degrade over time. And so we bought several more of those.

Now we have a need to replace similarly expired inserts in addition to the standard Kevlar that they wear on their vest. This this request is designed to let us replace expired ballistic inserts, and these are rifle rated flexible panels that an officer puts on top of the normal pistol rated vest. It goes inside inside the carrier on top of the pistol rated armor, and it protects the vital areas on its front and back from rifle fire. These new products, we have old products. The old ones are heavier and thicker.

The new products are thinner, lighter, more flexible, and unsurprisingly more expensive. This we have 90 expired systems. This request is designed to let us equip 60 officers this year with updated systems. We'll focus those on officers in the patrol division first, and then we will use the the normally scheduled armor budget to cover the remainder over the next two years. So this is a request for $89,400 to equip police officers with armored inserts that they may use to protect their vital areas from heavier fire firearms fires while responding to calls.

Are there questions about armor?

This is a onetime ask. This isn't a reoccurring ask.

This, unlike last year, is a onetime request for purchasing a specific product. Armor is the products are multiplying. We feel an urge to meet the needs of officers and keep them safe while they work. These things are also going to expire, but unlike the old systems, this one is gonna last ten years rather than five. So that's a a savings over time. But this is a onetime request and not an ongoing request for an increase to the personal protection budget.

Are these more breathable than the ones they currently have?

No. That's not the that's not a factor of play. The vest itself with its pistol rated thing is a heavy, sweaty affair. Yeah. And the addition of this rifle insert isn't gonna change that problem.

Do you have so you said ten years. Have you gone through all of the different armor and things like that and say, okay. In six years, we're gonna need to be replacing this number of units for this portion. And, like, do we do we have a a plan, like, rotation

schedule for that? Yes. We do. But these products are all additions. So we maintain this I can tell you that this year, in the next fiscal year, I'm going to replace 12 standard vest systems, and that's just because we replace those every five years.

They get degraded by by sweat and flexion. Those those Kevlar fibers degrade. I'm gonna replace 12 of those on a scheduled five year replacement schedule, and I'm likely to buy 10 more to equip new hires. So I expect to buy 22 of those. Similarly, all of our helmets, I've got those on a schedule, and I had to purchase a stack of those this year because they're they were purchased at once.

And I'm trying to distribute these purchases so that they're not all coming due at the same time. So I focused this request on 60 systems rather than 90 systems for two reasons. One is for that, but the major one is just to reduce the bill because I I understand that city dollars are scarce. This is the critical need that I that I'm asking for this year.

But you you've got your spreadsheet, so you're tracking which things are come due. Like, you're rotating the food storage.

We are.

Alright.

Are there other questions? In summary, those are our requests, camera systems in the amount of a $107,000 increase for a new five year contract for two camera systems and a onetime request for $89,000 for armor.

So are these things going to be in your budget, or are you looking for an appropriation?

The camera system will be a an increase to the budget, and the armor will be an appropriation.

Okay.

Thank you for the question.

Councilor Whitlock.

If I understood correctly, the camera systems quote from Motorola was preliminary. Is it is it has there been a formal RFP? And if not, when's that when you plan

There is a formal RFP. It is published now, and corporations that wish to compete for this contract must submit qualifying bids by April 2.

And so we're and how confident are we able to that effectively, like, someone will come in at that budget? There's not going to be, like, a

One of these corporations has submitted this bid.

Got it. Okay. Yep. But there may be another that's lower. That is right.

Thank you.

Alright. Any other questions? Hey.

Did you get this is the higher the higher bid that we're talking about with Canvas.

It was debt to debt. That's fine.

Alright. Thank you so much.

Thank you for your attention.

We appreciate all you guys do.

Thank you very much.

Hey. Third, a presentation regarding the 2027 budget for the mayor's office, and this will be presented by Scott Henderson, the chief administrative officer.

Was was dispatch part of ours?

Oh. We have to talk.

We have one more. Okay.

Yes. So sorry. Let's hear from dispatch. Sorry, Skye. She's still on dead.

Alright. No problem.

We continue to do that. So

That's fine. Yeah.

I will be fick. No. You're fine. So my name is Heather Perkins. I'm the manager of the nine one one center for Provo City. We fall under the police department, but we are considered a consolidated center. So we actually provide dispatch services for three police departments and two fire departments. This is a contract that we made with Orem City 12/25/2022.

And then who's the third police department?

Linden subcontracts with Orem. Okay. So we provide dispatch services for Provo, Orem, and Linden Police Department and then Provo and Orem Fire Department. Our budget in dispatch is divided between Provo and Orem. So we get nine one one surcharge taxes from the state for a percentage of every nine one one call that is made that comes into our center.

That covers roughly 34% of our budget. Then the remaining part of our budget is divided between Provo and Orem. 50% of the budget is divided between the two cities based on population, and then 50% of the budget is divided between these two cities based on call volume. So roughly 34% is covered by the nine one tax. Orin pays approximately 34 and a half percent of the remaining, and then Provo pays 31 and a half percent of the remaining. So in our dispatch center next slide, please. Oh oh oh, yes. I do. I'm so sorry.

Which we do? Yeah.

Okay. Okay.

That's fine. So in our dispatch center, we are allotted 43 and a half full time positions. We staff four radio positions twenty four hours a day. Those radio positions are we staff a Provo police main channel, an Oram and Linden police main channel, then we have a shared police service channel for all the three departments to be able to go to to run their requests, like warrants, driver's licenses, things like that. And then we have one shared fire response channel.

So what my ask is is to be able to add two additional full time positions to our staffing numbers so that we can increase the opportunity to provide a secondary fire response channel for the fire departments during peak hours of the day. In the last calendar year, our dispatch center fielded 227,747 phone calls. And within the fire department's responses, we had 3,496 calls that are classified as fire calls. That's not medical. That's just specifically fire.

Every time we get a specific type of fire call, which is any kind of fire involving a fire report involving a commercial or residential structure or grass fires. The way that we operate in dispatch is we give that channel or we give that incident its own specific channel because the call radio traffic becomes so so much that it kind of does not allow for other fire responses or other medical responses to really have the airtime. It gets really muddled. So what our current operating procedure is is that we will take one of our call takers and move them to that secondary fire channel to be able to cover that. And I pulled statistics that there were 1,870 fire calls that meet those criteria that we would assign to a second channel in the last calendar year.

So depending on the severity of the fire incident, it can roughly take an hour or more for those kinds of major incidents to resolve. So that's up to five plus hours a day that our dispatchers are not able to perform their primary call taking responsibilities because they are helping to cover the fire channel. So that's my ask is that we can increase our staffing for that. Yes.

So how much of that employee would be

covered by Orem and Linden? Would they also have to approve?

Yeah. Well so our agreement with Orem is that our operating budget is approved by provost city council. And then they pay so we have one dispatch budget, and then they pay their portion based on the 50% population, 50% call volume.

So if we approved two more employees

They would essentially be paying

Half. Half of it. So do we have the pricing of that?

On my sheet that I submitted, I did. I think that it was roughly 186,000 for the two positions. I can try and find my email to get the same number.

To just add that to your budget? Or okay. Yeah. I don't remember seeing that. It was I don't see. Yeah. It wasn't in the packet.

Oh, these.

We are surprised. Yes.

Oh, counselor Whitlock.

Thank you. I have a question. Yes. Just

what does Linden contribute?

And so because it says we we provide service pro or Linden on the slide.

Yes. So when we consolidated, Orem and Linden were a combined dispatch center. Orem was struggling with some of their staffing levels and things like that, and they just felt like, ultimately, it would be a better service to all of our communities because we do work so closely and because shared resources cross the borders frequently and we respond on calls together to help each other out, that it would be beneficial for both of our cities to join together. And because Linden was already working with Orum in their dispatch, they just kept that agreement in place. I don't know what Oram charges, Linden.

So Linden contributes the Oram's contribution? Mhmm.

Yeah. Or Linden's statistics of call volume and population are included in O'Linden's portion.

But they play the O'Linden percentage again is higher than the probable percentage. Yep. Mhmm. They were, like, 34%. We were, like, 47%. So I'm gonna assume that Linden's portion brings up that percentage.

Yeah. Population wise, Provo does have the higher population, but with the population figures, we included Linden and actually Vineyard because Orm Fire covers Vineyard for fire response, but they don't do police response. So I I believe those numbers were included in Orm's contribution.

What are the what are the main KPIs that we track and how we perform?

Yeah. So that's actually, we there's an organization called the Utah Communications Authority that has report cards that dispatch centers need to meet every year, and it tracks. We need to have quality assurance programs to make sure that we're reading the calls correctly. They we need to have mental health services. We need to have a certain number of call takers answering phones twenty four seven.

Specifically for fire related things, there's not really any national set standards or guidelines that I can find that say, at this point, you need to have this. It's really based on each agency and how they are able to perform and feel like they're getting the service that they need.

Thank you.

Alright. Any more questions? I guess you could just email us the pricing. Yes. Absolutely.

Okay.

Thank you so much. Okay. Alright. Next is the Mayor's Office by Scott Henderson, our chief administrative officer.

Thanks for this opportunity to discuss this upcoming budget year. The components we'll talk about today, which are really the major components of the budget, our staff, our intergovernmental relationships, and the costs for membership to some of those citywide initiatives and as we work with a new administration that starts in starts in January on the accomplishments that we are going through. This is the same staff as we've had in last year. So as you know, in the past, we have reduced the mayor's office. We have reduced that assistant CAO.

We have eliminated some part time staff. Also, eliminated marketing and social media staff and reassigned those duties. So mayor's office, I feel like, has really led the way along with when we were asking about lean and efficient operations. A change for this year is we have converted one office assistant where we had two in the front office, one to an analyst position, which really does match the the great work that that staff member is doing. And we're able to do that on a revenue neutral basis.

So we're able to move some positions around amongst existing staff, take advantage of the skills and the needs of the departments. This also does include media services, which is under our brand new communications director, Barb Smith. Feel like this is evident that we look at or effective and efficient ways to use our staff. We are constant as part of the budget process and pulling the citywide budget together, we are cognizant of the responding to status quo and leading out and being leaders in the mayor's office. We are always looking we have gone to line item detail now looking at efficient simplification of the mayor's budget.

And I I think we're a pretty good example in the overall city of just doing better with less. In some of those intergovernmental relationship, these are the fees for our membership at part of League of Cities and Towns, Mountain Land Association of Governments, Utah Valley Chamber of Commerce, and District Choreography program are some examples of the thing we pay out of an intergovernmental. And right now, we do not know those fees right now. So we're looking at ways that we could if there are fee increases that we could absorb those and or look for, other opportunities too even if we needed more money to do that, Becky.

To the bottom.

The map fees are also part of the CIP. So what's the difference between this one and the MAC base in the CIP?

Well, I think MAC is probably listed as a funding source in the CIP where this is actually our organizational membership.

I think the impression that's what it was. I thought it would be spent.

Maybe let's take a look together at CIP. I can imagine that would be nice if someone paid that bill out of the CIP, but I haven't had that pleasant surprise. I think one thing with these intergovernmental relationships that maybe this is me editorializing, I wish they would hold to the same budget and status quo standards of the cities that they represent. Sometimes those fees have a tendency to go up when the cities that they serve and represent seem to be holding to status quo quite a bit. That's just me.

Yeah. It's all realizing. Early accomplishments in this area, I think what we would really focus on is our community outreach and some changes that we're making there. We've adjusted and refined the Probology to create a more experience space element. We started with we just did council last week.

So we started with our administration, and then we worked through the department so they get an education on the city where I thought some of the other ones that didn't have a probably the flow and the learning flow that you want from that. And so Provolta continues to be a very popular program, and we have a great group this year. So our graduating class for 2016 is just gonna be great. Women's Day is coming up this weekend. We have incorporated office hours.

I compare it very much to, like, a professor in office hours. Our our professor and our mayor meets with takes office hours every Thursday and be able to sit down with citizens, and they're able to sign up of that. And really working on get continued and more consistent contact with our citizens and keep them engaged through all these different ailments, including Mondays with Marsha.

Scott, are those office hours full? What's the demand for those kinds of meetings?

Is it regular demand? Gotta be full. Gotta imagine.

Okay. Monthly. Okay.

And we try to work in

Okay.

In a lot of ways, I would assume it helps take also some pressure off of these constant meetings throughout the day where this is a set time to be able to come in. It has some time restrictions, and you're able to have good productive conversations, but do go in a very efficient manner, you know, instead of maybe having extended conversations which could disrupt the workflow or maybe harder to schedule. So these are much more consistent. So answering the council's questions as part of the memo, we do not have any unfunded needs. We are not asking at for any supplemental or appropriate additional appropriations for 2027 right now.

And we just don't have any fees and charges, so we're not making any major changes to those areas.

What was the budget last year?

The budget was right about 2,100,000.0. Three quarters of that is staffing, including the office staffing and media services. Approximately 500,000 are the line items within there for those memberships, probably approximately a quarter million of that is those memberships with inter government or organizations. So that's the that's the numbers that came from last year.

K. Any questions for Scott? Alright. Alright.

Thank you.

Good stuff. We'll take a break. We're running ahead. Yeah.

Let's see. See that. Yeah. Mhmm.

But it's not listed till, like, 01:20. So alright. We'll take a break.

Recording stopped.

Presentation regarding 2027 calendar Recording in progress. Report. And this will be presented by Andrea Wright, our budget analyst. That's a long one, guys. This is sixty minutes. This is a big one.

Good afternoon. I'm just kind of here to start the introduction and go over the format if we have any questions. And then I have all the amazing departments that are involved with CIP to go ahead and answer questions for us. So here's the table of contents. It's broken into two separate areas, the funded projects and then the partially funded and unfunded projects. And when we have the department stand up, we're gonna just kind of go in the order of airport, energy,

and

then have engineering come down by public works and then go library, parks, and rec, and public works before we'll do that. I know that you guys have had the book for two weeks. Is there any questions on the formatting of it? Do we need to go in more detail of it? This is just an example of a summary page with all of the different projects combined.

And then here is what the top part of a detail page looks like, kind of giving you information of what the project is. And then you also have the funding sources built up on top and the type of expenses that are involved with it. If you guys are good to move along with the formatting, we'll start with airport. If there's any questions on the airport's VIPs, I can invite Brian up. Do we have questions for airport?

Kevin, could you pull up the airport for me?

There's any page number and any title of the auction. Airport, page four.

Are we just doing questions?

Do we wanna go down into detail? We figured you guys already had the information. We didn't need to go through each project. You could just go through the questions that you have.

I have it, actually. It's not really a question. It's one of the same for the public. This is pretty lean, and we just barely Becky, can you tell me what you do? It's pretty lean, and we just barely authorized bond issuances. So can you go ahead and explain the projects? Why the projects down in the unfunded portion are not here?

I can explain it if you want.

Feel the forest.

So a lot of the projects with the airport are associated and attached to grants and FAA funding. Until we actually have that approved signed grant in the hand, we don't wanna put it on the funded list, especially since we have budget authority in the budget ordinance to add that expense budget later on.

Yeah. I think that's great for the public to know. Can you flash down to the partially and unfunded projects so that the public can One twenty six. Visualize what is coming, and then maybe Brian can give us when do you anticipate these projects to move up into the funded category?

Good question. So as oh, that's loud. So as Andrea mentioned and and councilor Baughman, as you mentioned, we've had a lot of discussions about funding at the airport. And all of this all of these projects that you see here have been part of those conversations. But to Andrea's point, we don't show them this funding, obviously, received those those funds.

So just going down the list, number one, preventative runway payable maintenance. That's an FAA grant that will be issued shortly. As soon as we have that information, that's typically how that goes. We get the grant once we have a project bid out, and we know those those costs. Same with the rehabilitate one three three one runway lighting, that's also an MVA grant.

These projects are anticipated to begin, and, actually, we'd be bid out here in the next month. And so those grants are are forthcoming soon, likely before the beginning of the fiscal year. Phase two of the airport terminal expansion, that one's ongoing under construction. So that one has portions of FAA funding that's actually, we received the FAA grant portion of that. We received the county's portion of that, state of Utah.

So that one's probably partially funded, but actually funded. So I don't know, again, how it gets really tricky. This is one of those things we wrestled with back and forth when we met with the administration on how do we show these projects at the airport because there's so many different funding sources. But bottom line is if if the money hasn't been received, we don't go out to to contract with it. So so some of these are actually partially funded and under under construction. Phase three and four design, we're in progress on that one as well. And that was funded through county, tourism tax dollars. The sorry. I'm having a hard time seeing it. Thermal expansion phase three.

We're in the final phases of design on that one. And, also, we we're actually up to bid on that one. So we'll do this April 18. We'll get subcontractor bids through our general contractor lead reconstruction for phase three construction. Again, that one was funded by, the $20,000,000 bond that that you all just approved, in the last month or so.

And then solar removal equipment building, that's one that's under construction, partially funded by the FAA grant by FAA grants as well as an interfund loan from the energy department that we've all talked about on that one. Tower equipment, that's that's an aspirational project that we submitted an application for grant funding from the FAA on that one. Haven't heard back on an award, so that one may or may not be funded at all. Reconstruct and expand North Abrams, so these are now future projects that we're gonna be it.

The other ones could happen in this budget year, so to speak, possibly.

Yeah. So so all of them on this list could presumably happen if the grants are awarded. Some we know we're getting the grants already. Some we've applied for grants, and they may or may not be awarded to us.

So the only one we have maybe on is the tower equipment?

And the reconstructed span north apron.

The rest of them are being

guaranteed, the grants. It's just them putting it in the

Correct. So we've we've shown the amounts that have been dedicated and set aside for the through the county, the state, the FAA, and Pearl City with the bond. So those are all amounts that we need that are in process. I'm just waiting on that remainder of the grants to show up fully funded.

K. Awesome. Any other questions on airport? Councilor Whitlock.

Thank you. I was just curious. So there's the $3,000,000 airport facility improvement one item in funded. Yeah. Could you just share a little bit more specifically what projects that'll fund?

Yeah. So at the airport, historically well, not historically. As we receive grants from the FAA, there's a local share a local match that's required. We'll just call it 10%. It's just shy of 10%.

In the past, the FAA has allowed us to use land purchase to go towards that match, And they're allowing us to do that on certain kinds of grants. They're called entitlement grants, but we also have what are called discretionary grants, which are competitive. And so the employee is not willing to let us use that land match for for the competitive grants. And so we have a large potentially, a large local match requirement that will be coming up on some of these larger projects. Right now, we've got a lot of local funds going to the terminal projects.

We don't have to worry about that. But as we move away from the terminal project and we're doing, say, a runway rehab or something like that, and we get a grant from the FAA, there will be a 10% match from the from the city essentially. And so as we've budgeted, this council is sort of locked. You may not remember this, but but certainly knows who've been on council for the last few years. The airport has been lucky in the last few years to have a revenue surplus.

And every year, if we want to use that, we we come back to council and appropriate it. That $3,000,000 line on the budget is kind of last August in. So as our revenues come in and if they're above budget revenue, it will slide into the CIP and basically build up over time so that we can pay those local match. Or if it's something we wanna do a pavement maintenance project on the airfield, it's just it's just utilizing our our revenue without having to come back to council and appropriate it every single time when we get that that excess surplus.

You. Thank you for your time.

Councilor Bonta.

So how I understand this is this is like a bank account where the funding sources are your debits or your income, and the project costs are your expenses. So when it says taxes, I'm hearing that it is the tax specific to this department. What tax is specific to your department?

Sorry. Where are you seeing taxes?

Where is this unfunded or partially funded projects, funding sources, grants, taxes, transfers? There's some well, there's nothing there.

Yeah. So there are There's nothing going to this. So you'll see

So that's a the taxes is an error in No.

No. It's just a 49 for the That's a the departments.

So on other other departments, you would likely see something in that line item. Just we're not funded by any taxes at the airport. So

We try to keep the same format for all the departments just to make it easier to look at. That's why there's

no taxes listed. Them too because there's no if they're not funded by taxes, that makes me think they are. So you're saying in the funded portion in that other page up higher, there's there's money for grants and different things in that?

Can you go to those four?

Projects. There's a $3,000,000 carryover, basically.

So whatever funding source applies for that specific CIP fund, it'll be listed there. Those are just the top funding sources for CIPs.

So we have again, over the last few years, we've had a revenue surplus. And so, essentially, we're taking that surplus and dumping it into our CIP with that $3,000,000. But as we move forward, as I mentioned earlier, that's also a kind of last revenue in. Once we surpass our budget revenues, then it would go into that same.

So could we buy purchase land with that carryover?

Potentially, if that was that was the priority that we decided to submit it on.

Thank you.

Should we move on to energy? Yep. Perfect. Do we have Tad or Charlie that wants to or do we have questions for energy on their CIP?

I just wanna Yeah. Make another point out. So being on the energy board, there's a lot of can we pull up the Can we go to PHC?

Yeah.

You guys have been saving for years to do all of these projects now.

So can you just

We save for some of them. We save for the large ones because we can't fund them in any given budget year. So we put plenty aside. It's there for what we do need. So for example, you look at large budget item there is transmission 90301SouthAfrican construction transmission and underneath the distribution.

So right. Those have been large projects that we've set money aside, and we're gonna it's winding down. So you know, 3 and 5,000,000 in the in the coming year to finish finish those projects off. And and then we, you know, we start building again depending on what the the budget that we've identified for the next five years. Lay out a five year budget, we know what we plan

on spending and what we're gonna be

working on for construction.

I appreciate that. Because we noticed that it's about double this year, not only next year. And then Yes. It phases down just because you have so many projects that were you guys were anticipating to complete.

Yeah. So so the the Gillespie Substation, publicly familiar with. It's it's a very large project, and we're we're finishing that up next year, and we're also going to be changing the Traverse Substation. And then those drop off, and so our budget will will drop back down, and it'll build back up as we get closer to other large project. But we don't generally cram them all together for budget purposes.

Do you have any more questions for energy?

You don't have any changes from last year. So

No. Not not really. We're spending less than last year. But, for the most part, our father's remained the same. He said they've

been with us. Thank

Thank you. You. Thank you, guys. Carla, if you wanna come up for library or any questions. If you can go to page 30. Three. 38. Oh, here's just an overview of how it is funded. Do we have any questions on where's the IP for the library? We're good. No questions, Lynn?

Are you about the elevators? So excited about the elevators.

I mean, not happy that they need to be replaced.

Why do they need to be replaced? Because they're twenty five years old. It's just they don't expire?

Yeah. They are not making all the parts anymore, so they're getting harder to repair. And they do have a lifespan of twenty five to thirty years, and we're right at 25. We can't obviously afford to replace all of them in one year, so we're gonna right now, we have one that's people are actively getting stuck in on a regular basis, so we're getting that one fixed first. And then there's one that we rely on the most, which is the one in the academy building that goes to the attic and the ballroom. We don't have another elevator access to those points. And so if that elevator goes down, we're in trouble. So that's the second one we want to replace, so we have to schedule

that out at least a year

in advance because we'd have to shut down all they say it'll take four to six weeks to replace the elevator. We'd have to stop renting the ballroom and attic spaces out for that month and a half while they make that repair. So we're scheduling out for those and want to get ahead of them. The other ones, we can kind of live without, and so we're pushing them out. Plus, we're not having trouble with them right now.

Cool. Thank you.

We're just we're just replacing the one elevator three. Correct?

Yep. Yes, sir.

And then the remainders are on the unfunded future CID? Is there any risk that, like, we're doing roommate like, emergency repairs or replacements at a premium cost instead of just planning it now?

Yes. There is that that which is kind of why we're putting we we just aren't having trouble with them right now. They're just telling us that they're not able to repair them in the future. And so we're looking at that and trying to it's hard to jump on repairing elevators that aren't having issues. They're not they're

not maintenance service requests and stuff?

No. Not on the three that are a few years out. We did some repair work in 2019 on our one elevator, which is the one that's supposed to be attic and the ballroom. And it's just not wood next to me as I knock on it. It's it's doing okay at the moment.

And so and, again, that one, we just have to schedule an hour here in advance or else we would be in trouble with people needing to get to the attic to events that they've rented the space for. So we're trying to be proactive on that one and just actively replacing the one that people are it's they're not getting stuck in it for longer than a couple minutes. Like, it's resetting well, and we have people looking at it constantly trying to keep it fixed. But it's the one that needs to replace, so we're trying to be proactive, but also trying to sort the cost out because we did we don't have $750,000 to replace all of them at the same time.

I have one more question on this. For the boiler replacement, I think that's great. We're saving money. Just looking though, it's like I think it's all it's 275 k or something like that, and then saving 25 to 50% on 60 k a year, which is, a nine to eighteen year payback period, which is you know, may I'm just wondering, are is there any other benefits besides just that cost saving?

Yeah. It's another it's twenty five years old, and they are doing a lot of maintenance on it that we would like to stop. They think they can keep it going for a couple more years, but boiler is the kind of thing that when it goes down, the middle of the mature,

they're in trouble. Makes sense.

So we wanna be a little bit proactive. We've kind of pushed that a couple of years. They think we might be able to last a couple more years, but this has been on our radar for a long time. And I feel like you should start saving money now even if it's not a quick payback.

That makes sense. Thank you. Yeah.

Perfect. Thank you. Alright. Any other questions for library? Alright. Go ahead. Do we wanna move to Parks And Rec, and this ice reading was also under them? Do you guys wanna come up here or on that microphone? Whatever is best.

Yeah. Sure.

22. Okay.

Any questions? For parks and recreation, I also have our two project managers here that can answer any questions we have.

I have a question. Sure. On the park restrooms, it what restrooms are we looking at?

Alright, John.

In fiscal year twenty seven, in an unfunded or partially funded project, we'll replace a little restroom at 4 Feet Top Park.

They need it. That project.

And then in fiscal year twenty seven, twenty eight, instead of a replacement, we are looking at two new restaurants, one at Memorial Park and one at Lakewood Park.

Yes. K.

And then future year 2030 is to be determined, but kinda have some elevated restrooms that need to be replaced that are just coming for another cycle. Yeah. This is something.

Then we can speak to the Memorial Park restroom. I think last last year in the capital improvement plan, we suggested doing kind of a comprehensive review rather than utilizing those funds to kind of go out and and identify a bunch of unfunded maybe needs that might not meet expectations over, with the funding we have available. We thought we'd just take those funds and go directly and place a restroom at, Memorial Park where once needed. And so the the estimate there has been fine tuned by our project project managers. We really didn't know the size of the restroom, so a larger number was was, assumed for the last last year's CIP, but I think they fine tuned that number.

You guys will work with the residents on where to put that?

Yes. And, of course, at that time, we'll take all the feedback on master planning elements for a future time when there's funding available to actually execute that. K. But, kinda one of those meet meet expectations type endeavors.

So the Memorial Park site plan, that's what you just referred to? Yes. Okay. Then the Fort Utah improvements.

Well, we've got good news. Okay. John's been awarded two grants, and maybe you can pick it up.

Yeah. The state office of outdoor recreation awarded a $750,000 grant for with matching funds to go to the community for a park. And then more recently, we applied for and received a partial award for the Land and Water Conservation Fund. We have applied for 2,000,000, and they had reported 40% of that at 805,000. So it's in the bidding category of partially funded right now to bring forward the restroom and playground replacements over those funds.

And then we are looking at strategies of how to bring the parking lot improvements along with all this. But other improvements in here.

Is that 40% based on matching then for the other 60%? It

there is a matching component, but the 805,000 was just decided by the selection made.

That's just a thought. Getting more. Right? Yeah. Nice work.

K. So you mentioned parking. Parking is definitely an issue there. Yes. It is. So you're gonna increase the parking?

Yeah. So we have designs to bring the parking lot up to about 240 stalls, which would allow the full programming of the baseball building build facilities as well as the all wheels part and the trailhead that that partner search for. We have potential phasing ideas where a third of that to be built at a later time. But, honestly, the initial expansion is likely about $1,200,000. The second phase potential is about $800,000.

Oh, wow. So you're missing 2,000,000?

For the full expansion is.

These are the challenges of of going for grant funding and being awarded partial. So it really throws a wrench in the project overall project. You know?

Because that parking is crazy. And if you're gonna make it an all wheels park plus these other amenities, it'll actually become more desirable, which would just be. I hate the parking on Geneva. I don't think it's safe. Yes. Okay. Alright. Councilor Bob, does

So if we go to the unfunded projects, I agree with the parking. The parking on Geneva, we get complaints from the residents. It isn't safe. It's in a yeah. It needs that parking lot needs to be addressed. So which ones are we we hoping that that move up? Is it just the Harmonville?

New Zealand.

From the unfunded to the funded in this fiscal year?

Yes. Those two we're hoping to move forward this this next fiscal year. The Harman Park Playground And Lighting is for field lighting replacements and the playground replacement there. They are we are seeking different funds to match with some wrap tax funds to make all those improvements on that part.

So the 705, is that all an ask from CDBG?

No. It's partially from CDBG, partially from an outdoor recreation community grant, and from RAP tax funds.

And can you explain the dire need of the lighting replacement at Harmonville?

Yes. The lighting at Harmon Park is about 35 years old and is due for replacement. We have the opportunity to replace those with eVision LED lights that give better control in potential remote options to control the lighting there. The poles have been evaluated. They're wood based. The standard today is a metal aluminum pole with a concrete base. But over time, those wood bases deteriorate. We've had them evaluated by energy. We appreciate our partners there. And they will be replaced likely before the end of this week. There's two poles that are being replaced there, this week.

Thank you. And then the wrap tax funding, where do we have a breakdown of where that is going?

For earning per?

For all of it. For all of it?

I don't know if that's

We can go to each different line item. Sorry. But it's not we don't have a breakdown of everything that wrap taxes just in that slide.

Oh, I think we were sent one a few days ago of where everything is going. Okay.

Is that is that something we see in CIP, Jake Justin, or is

that something that's included in CIP. So Is sorry.

Go ahead. Be a

separate That could be another budget presentation.

So that could be something that when Parks comes to us, we can ask questions about where that wrap tax is going?

Certainly.

Yeah. Because I'd like to have that discussion on which line items there are.

I think the draft that we've got out right now is a separate document from the CIP. So I think you have it, but it's probably not included in the. I

I will add that the individual projects you have outlined as our tax, that is the only taxing source that Parks and Recreation has so many individual projects. Rep taxes are represented there.

In taxes.

It should

have to include individual project. Yeah.

Which is important because so many of our people really rely on that to improve our parks.

Too many. Marsha? It's Doug's

it's Doug's last day here.

Last day or last week?

When when is your last day?

Next next Thursday.

Oh, sorry. It's next Thursday. But it's

our last time here at this meeting.

So Anyway Anyway,

I just wanted to recognize him for all that he's done. And

Yeah. Anyway, just thank him again.

And I appreciate it.

It's been a wonderful experience serving with with you all at provost.

You'll be missed.

Is there

an open house? Did

you open it coming?

Is it probably, is there an open house? I I would hope so.

Oh, yeah. I'm a party guy. Tell us tell us

the tree.

Party yourself here.

No. That's on our

last day, I thought I'd celebrate with our parks and recreation board in our board meeting. But, anyway, again, it's been a a real pleasure and an hard work with you all. Thank you.

Well, thank you.

Thanks, Mary.

I have one more question about the Fort Utah part. So it's gone through the process of the citizen committee and everything to you have all outlined what you're gonna do.

Yeah. That was performed about a year and a half ago, and then we've been in a funding generation phase to bring those funds to permission to deliver the vision of the community.

Could you send the design to us? Sure. K. Awesome. Thank you. Counselor Whitlock.

Thank you so much. I I just have a few questions. So one is I see that we're planning a master plan update, park master plan update. You mind just elaborating a little bit of what is triggering that and what that'll include? Sure. It was decided, I think, a

year ago that we would get together and do a more consistent, impact fee analysis every year, which will really enable us as new projects come on to get them in our into our impact fee analysis and impact fee facilities plan. If projects are not listed in that plan, they can't be, they can't be funded through impact fees. So I thought that was a real brilliant move to to move to a more frequent update of that. We thought it would be a great time to because our impact fee facilities plan our and our the study require, an updated level of service analysis. That happens in the master plan. So it would really sequence well if we updated the master plan, and then that informs the

I study. Yep. Yeah. So those

are both scheduled for the next fiscal year. We'll be working on schedule with the other departments to make sure we're slotted in. And then it'll be updated every year, and we'll stay current.

K. Great. Another question I had is, I think in the last year's CIP, there was a partial allocation for Upper Bicentennial Park to start doing, I think, the planning work that I think is now getting pushed forward into next fiscal year because of the Buckley draw issue. I I saw also, I think, in the stormwater CIP that there's 250 allocated towards that. I just wanted to understand if the plan is basically essentially to get the prerequisites for the bicentennial part done by next year as part of the CIP or if the process will be longer. I don't know if that question is kind of a dual question.

Yeah. I think the strategy was to move it one year so that we can do the public feedback process, get the neighborhood design committee going, design out what the park will look like in concert with public works and whatever facilities will be designed there. And then have one year separating so we can go to work and try to identify outside funding sources to to leverage that that project and then immediately start construction the following year. Right. So the

plan is for this year to kick off that planning process, the citizen design committee process Yep. In this this year?

In the phone. Bring that up and

upgrade that. I I I think the. '22. '20? '22. '20. So

Park, I think it was It's '28. Yeah.

K. '28.

So those are the ones

that not been expensed that were appropriated this year and we're controlling forward.

And it'll better sequence and timing. So as we design it, people won't be wondering why isn't my park being built. We just designed it.

Makes sense.

And then other priority doesn't come as take precedence. So

Thank you. Yeah.

K. Thank you, Doug. Thank you.

Alright. Next, we'll have public works. Any questions for them? I don't know if Gordon or you each individually wanna come up here. And first, before they do, I wanna say that it's the departments that actually put all this together. Finance, just put a silly book together. They're the ones that do the hard work, and we really appreciate them.

The roads.

I can angles. There won't be many questions. So Did you want any explanation or just we're gonna pair off questions. Most of this is similar to previous years. Just the overlays moving through.

Don't have any questions on this one. I have questions more on

Seward, what the website Seward includes.

German kick real quick. Gordon, is the which is is what is this? The twenty two thirty ORBG signal, is that the that signal was at? The signal that's brought up, I don't know, to go over the meeting.

Yeah. So we've this is not the one on Pimonocus. This is one that's not that one. This is a signal that help we we have good support for this signal.

Why was 2026 Street overlay removed?

What was that again?

2026 Street overlay.

And that was the current year funding. So

every year we

Oh, you're saying it's done.

So 2031 is that

is added. Right.

2026 is correct.

Right. Obviously. Thank you.

Do we wanna go in order of how it's listed on the so if we wanna go to Engineering 30.

K. Okay. So just to make sure, we have this on the mag fees. They're they're okay here? You're okay paying the the mayor's office?

Yeah. So we get most of the money. No. So I

was wondering if Gordon lost the arm wrestle between Marshall and Gordon.

Had This makes

dinner.

This makes sense. We we really thought it should've gone into the parks budget, but no. So we we get we get funding from this. And instead of putting it in operations where we could have shown it, this really makes sense just to have it in our capital because this is where the money goes to once we get it from MAG. And so we just want everybody to understand we're using this money to pay our yearly fee to MAG, and so it's a clear approval. We'll we'll be paying that.

We're still doing school sidewalks, those the 1020 South and the 2050 and the 590 South ones are all in that school category?

So the ones we're doing this year were out of last year's budget. Is that what you're asking?

I'm asking if the 1020 South, the 59590 South, and the 2022 She's

just she's looking at the line school sidewalks, and she's saying the numbers herself. They're not on there. Detail page.

Oh, so so you're asking which which sidewalks this one specifically is with? That actually represents a couple different projects. So we just have it in there for let's go to the detail sheets.

I didn't touch the whole.

I did, and I'm not gonna do that again. I I was gonna blame the staff over here from what's that big smudge over there?

Check this.

I don't know that I've got the individual projects listed in that project page, but we can get that information, you know, separately. Okay.

So to Page 36.

So we so if you look at today, you got you you received the capital project list update. The very last page of that update that got emailed to you lists all the projects. And once those go out to bid, you'll see those go in as active, but they're those projects are the ones you'll see right there. So you should have that list.

Okay. I'll get that.

Any other questions for Gordon?

Well, I have questions for Gordon on the sewer, but not this one. What does the Westside Sewer entail on this?

I'll I'll let go ahead.

Westside Sewer is the trunk line on Lakeview Parkway from 620 North up to the Northwest Loop Station. It's broken out into the first two years. First

one

I guess is just south of the high school. I think it's about 4,000,000, and then the other 5,000,000 is to get up the rest of the way to the Northwest Substation. The one or boundary.

The one that's in Broadview Shores First close to Yes. 20th North? Yes. No. Stolen wires. Don't have a trunk line from there. Okay. And then once it gets to the lift station, then it gravity flows back down to the other station by the airport?

Yes.

And then it gets lifted back up, and it gets pushed out down the Parkway up 1100 West and out Yes. 1500 South and over. It's crazy that we have to have two different lift stations for all that sewer. K. Thanks. And so it's not the actual secondary trunk line along the Lakeview Parkway and then up 1100 and over. It's Northwest. Right. Right. Thank you.

You you can see where that is where we didn't finish Lakeview. We only have half width of Lakeview Parkway there. That's where we're still need to install the sewer trunk line. So you can physically see that area out there.

And then after we install that, are we gonna pave it to a five lane road, or are we gonna still wait?

We'll do it at some point. There we there's whether we do it now or wait till capacity demands that we that's we will wait till afterwards, but I don't know how far afterwards.

And how close is Worm to getting their section of the Parkway then?

It'll be a few years.

K. Thank you.

Do we wanna continue to go to the each different divisions, or do we wanna just see if anybody has questions for public words?

We'll look something. We can get it and leave it to storm.

We can go back to that station at sixty eight if we want.

Will we be done with the Franklin fallout, the stormwater thing after this project on Bits South And 7th West?

So we will it's we're update we we're in the process of updating our master plan. We've got the draft. One of the concerns because Franklin area, Dixon area is one of the major problem areas for stormwater. It's still part of the city that never really got an adequate stormwater system. What we had our consultant look at is all the stormwater in the area goes through an irrigation system, and it goes under the it goes under the Dixon School.

So that's been one of the priorities to get that system irrigation system and properly drained Franklin Dixon area. What we had a look at was in the old plan, everything flowed south across the underneath the railroad and then over to what is it? Footnear's Park area.

Yeah.

So that system's in place, but one of the things that was in the old master plan was putting large detention basins and parks, school school, Dixon School area, their play ground area. So we had a consultant as there was different options to do that to carry it west, which we had them look at look at. And if you go back to the CIP, you'll see the change. You'll see 5th North and 2nd West down the bottom too. What we haven't changed is we're actually instead of flowing that south, we're gonna actually flow that west, and we're gonna get a large linear detention basin along the railroad property that we already own instead of the parks rental park and and the school system.

Okay. That's fine. And then that way, we can get it to the river instead of pushing it all south. It'll actually feel less expensive and and something we can get done much quicker. So that's why when you see Franklin, we'll actually switch that to those projects. But the area that you're talking there, yeah, we're we're we'll be finishing for for a while, and it'll take a lot of the flow some of the flow in the Franklin area and north of the railroad and areas that will and then hook over to 5th 5th West where you did a few years ago. We're gonna connect and kinda split flops.

So how long are we looking at it at 5th South and Southwest project that we currently have going?

We can be done this year. So contractors started out there, and then we have some additional work to get it over from 7th West to 5th West.

5th West?

Yep. And we'll be doing that also this year.

We're gonna be doing that down 5th South?

Yeah.

Correct.

Okay. And while I have you up here, Shane, are we looking at are you still keeping our garbage system? I'm hearing weird rumors. We're not looking at we're not looking at outsourcing. Correct? No.

I I I was one of the reasons why we brought sanitation to the city is because the service, the quality of service, we felt and and I think that's been the response of the residents on everything we've heard. So absolutely not. That hasn't been something that now commercial is outsourced. It's always been residential has always been when we take care of that, And there's no topic of change

in that.

Alright. Thank you. Mhmm.

Can I

ask you about like, what's the infrastructure being in the Clearwater Park seeing as that was just built? Like, why is there are we necessary infrastructure?

So that area, the Northeast area of Provo is also one of the problematic areas. Any new development now, we have no everything flows to Canyon Road above, you know, East East of Canyon, and it flows all south. So that pipe is already at capacity. It has issues. Quail was to help address some of those issues and which it has.

But North of as North Of Quail, You keep going north, we still have problem areas. We also have annexed in the Northeast area now, so we're gonna have additional development. That project now we moved up because that area with the new development and also the development that's already happened has and will create a bigger issue. So with the developer, and then we're paying impact fees and those things, we moved that project up because it's looking to be developed, so we wanna get out of that issue.

So So

that what we'll do there is at Foothill, instead of pushing all that swarm water south, we'll actually push it down Foothill and over to the river. We we built some pipe systems in the past that are still that are large pipes that are just for this project in the future. It's just been moved up because of the new annexation and the push to develop that area. It's it's requiring us to move that up.

And should I mean, should we be building more stuff right now then until that's done? Or

Building more. Housing?

If we we get this in, that's what we're looking at, if we can get this in, I think this really takes care of that problem. This will alleviate a lot of our problems in that north.

So it's eight feet from Northeast all the way down to the river.

Yeah. So five feet pumps Canyon Road from Foothill and then down Canyon Road and tied into some some pipes that we had done in past.

There? Mhmm. That are just

not used? Yeah.

Okay.

Yeah. We've been anticipating this for a long time, and we just haven't done anything because that area wasn't annexed in, and there was a lot of decision making going on. Once that was in and looking to develop, now that's put up. It's actually on the.

Thank you.

And then I wanna your your question you had about there was two fifty, I think, for Yes. That is so we're finishing the the The original. The two fifty, once it hits Slate Canyon Road, we're actually gonna take that flow and bring it underneath the road. So we're finishing the design. We're gonna bring all that flow underneath the road into the park temporarily and just transfer there. If we do have anything that comes down roughly drop, roughly drop. And then as they start the the park development and concept plans, we'll work with them to allow our solar system to be incorporated into that.

So the two fifty covers bringing it underneath Slate Canyon Drive.

Right now, you see that draw coming down?

Yeah.

And it just hits the road.

Yep. Yep.

So we're

gonna be building pipe system that takes it underneath the road over to the park.

Yep.

And then kinda we'll we'll route it through the park just through this system into our storm water storm water system in the South. K?

So it won't be an open channel anymore south of the road. It'll all be parked.

It'll go

underneath the road into the old park property.

So it'll just be parked underneath the road and parked and still parked.

And then we're gonna build kind of a system. We're gonna kinda build build we'll we'll build an open channel that takes it down to a pipe system that we have just south of the substation.

I think I was not there too.

So the substation pipe, right there, south of that substation, that's new pipe that we're gonna be putting in to convey that all the way down to Safe Street. And you're not really in our pipe system.

So there