City Council - workshop

John, would you like to share? Okay. I'm going to call to order the Port Orsha City Council's work study session for June 16th. Please stand and join me in the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

So Janine, work with us here. We got new microphones here. The one up there on the ceiling that was capturing our meetings quit working, and this was a less expensive alternative to add these microphones here. So just let us know, Janine, if you're picking this up fine, and if we need to move them closer to us or anything of that nature. So with that, I believe city council is going to go into an executive session for how long?

30 minutes.

All right, 30-minute executive sessions. Starting at, excuse me, Ms. Archer?

Presented to RCW 4231, 10 subpart 1, subpart I. So we will be back in open session at 7.05. Yeah, 705, yeah, with action to follow associated with the agenda.

Okay. Maybe.

Yeah, that's on.

Okay. That TV is just going to be tough. You've got all kinds of wires there, though, for adjusting. Oh, no, it's on. Is it working?

Can you guys read that screen okay? Okay. All right. We're good. All right. We're back in session. And we're going to jump into our discussion items, the first of which is a fundraising consultant contract that we'd like to enter into with Northwest Philanthropic Partners. And Brad Thomas is here today to talk about the opportunity we have before us. So, Brad, welcome. And your presentation is yours.

Super. And somebody's going to click for me. through the presentation. So, hey, Northwest Philanthropic Partners, and is the slide, it seems like the slide's a little off, but is that, hey, we are a consulting firm. Guess what? We're actually based here in Port Orchard. Both Nate Hersey, my partner, and I both live here. He actually lives in the city, and I don't. I live on North Banner, up above South Colby, so... So anyway, so that's what makes us unique. And we're just excited to be here and be selected as your fundraising consultants for both phase one and for doing a feasibility study, which we'll look at here in just a second. And so here is... Um, I'm going to pause just because, um, if you could just click on the second slide or, or there you go. Lovely.

Look at that. We are having all kinds of technologies. Okay.

All right. So we love it.

Okay.

So fundraising campaign proposal. So next slide, please. I will own any technology issue. Hey, our vision, inspire generosity among community members to create lifelong community impact one person in one project at a time. So what we're not is we're not a national firm. We don't have five to 10 clients all going at the same time. We literally have this one project and we're dedicated to it and its success. Next slide, please. And purpose and place, the power of third spaces. Has everybody heard the term third space? And so, hey, so I literally, when I was at Edmonds College, this is the Edmonds Waterfront Center. Before it was created, it was about a 90-year-old senior center. um and the senior center in the city it was a great partnership um public and state funding and they did an 18 million dollar capital campaign and as you can see today and so i i was a rotary uh edmunds daybreakers rotary club member we as a group uh helped fund and put our name on one of the meeting rooms uh in this building and today it really is what you envision your waterfront and meeting center to be and library in downtown edmonds it is amazing and i hope that the impact of the port orchard event center has the same impact that the edmonds uh waterfront center has today so next slide please um here's you know experience matters captain campaign experience nate hersey and i just finished a four million dollar campaign at summit pacific medical center in elmo washington if you know anything about east grays harbor county it's about 20 000 people um i don't think very many people in that area thought we could raise we set out to raise three million dollars and we raised four um in a matter of about 18 months At Edmonds College, I helped lead a $3 million campaign for a new STEM and nursing building. At Edmonds College, which has about 18,000 students, they had never put a donor's name on any building or any room or anything. And so it was really a great project there. At Northwest Medical Teams, which is now International Medical Teams, I was involved in a capital campaign there. It was $8.5 million. I was only involved in it for a couple years, helped raise about a million of the 1.8 in the first couple years, helped recruit steering committee members. And then when I was at City of Hope National Medical Center towards the beginning of my career, I also, too, helped secure lead gifts. This was a half a billion dollar campaign. So when I was there for five of the seven years, but very significant experience there. And so next slide, please. And this is kind of a combined phase one and feasibility study, as it says, not to exceed $70,000. Hopefully both of those will be done in July and August, and hopefully we'll be back here reporting to you at the end of August, because time is of the essence. Just in that, and I'll talk about this, the timing more. Next slide, please. And another slide. Here's phase one task breakdown. Really focused on campaign cabinet, making sure we have a leadership group of business leaders, community leaders, and donors to help kind of steer and attract donors in general. So the steering committee, donor prospect identification, super important. We do that early. And then grant research for public and private foundation research CRM software getting that all organized so all we can collect data for everybody we meet from phase one to phase two super important partnering with the library campaign. a communication and PR plan, putting together initial case for support, super important when we're going out and meeting with future steering committee members and prospective donors in the feasibility study, which we'll see here. Go ahead, next slide. And we have the feasibility task breakdown. These are all parts, tables in the two proposals we've submitted recently. So really the key there is conducting at least 25 confidential interviews with stakeholders, community members to make sure to kind of test is the $5 million goal for this campaign realistic? Are people excited about it? and so getting that feedback and we'll come back and report to you those findings once again at the end of august yes pay five million dollars and it's hey and the goal would really be about five five or five point six so we can pay for the cost of the campaign and so when we're done we can actually give the city five million dollars yes yes yeah uh how do you Yeah. And I kind of started a list. I got a little feedback from Rob. But really, that's one of the things you do at the first steering committee. It begins at the first steering committee meeting. And there's even another next slide that says steering committee will meet quarterly. I'm suggesting we meet at least once a month for the first year because figuring out the right people to go interview in feasibility study is and phase one super important getting the right people um that have influence that have you know interest and just having a nice variety of who you interview um well yeah so yeah yeah next slide please yeah that's right he he's asking so yeah Yeah, and we're three or four minutes from being done. And so, hey, phase one, I don't think there's anything that I haven't mentioned. Developing a campaign plan, gift table schedule, gift acceptance policy, and partnering with the Kitsap Community Foundation is super important because most of the donors are going to want to donate so they can get a charitable deduction. And so whether that's 80% or 90% of the donors, and so that's part of all of this.

Can they... Are you able to donate? Say I want to donate a million dollars. I mean, I'm not going to do it. But say you want to donate a million dollars. Could you donate $100,000 a year?

Yes.

That's what Jay's going to do. It's a great question.

So best practice would be that we would decide, steering committee would make a recommendation, that we either choose three, four, or five years. on the payment. So I wouldn't suggest going out 10 years. That's kind of best, you know, somewhere in there, three, four, five years, just so, because the reality is you've got to pay for this project. And, but two, I mean, especially donors who are given, let's say a million dollars or a half a million dollars, right? Somebody would give a half a million, they might want to pay. And I'm here to say that, What I've just experienced, the half million dollar donor would commit $100,000. And hey, if business is doing well and life is doing well, that might be their commitment. Most of those level of donors tend to just pay it off early, right? Because they're not just given to you. They're given to other people and they like want to get it taken care of. And so- Paul's one of our lead donors and he committed to $300,000. And here we're about, you know, he's paid on it for about two years and he's almost paid the whole $300,000. Well, he'll probably go $400,000 just because he loves our CEO or Summit CEO. Great question. Yes.

Is this involved in the...

It does, it does. And hey, and that's part of phase one and we'll kind of, we'll update what you guys have already done. And so just making sure it's best practice aligned. Great question. Next slide, please. Building partnerships with these organizations, no surprise to any of you, Kitsap Regional Library and the foundation, the chamber, community foundation already mentioned, regional foundations, private and public foundations, super important to the success of this campaign. I would think we'd get at least a million dollars from the foundations and every campaign you think this percentage will come from individuals this percentage will come from companies and this percentage will come from foundations and I could guess right now it always turns out different than what you would anticipate just because you know just anyway I'm just here to say like like the campaign we just did we had a lot more corporate support than I imagined And so, hey, right. I mean, we got, I mean, two corporate gifts equaled $1.2 million in the forest industry together raised a million dollars. So just, you know, that right there, $2.2 million of a $4 million campaign, I couldn't have projected that. But anyway, so business leaders mentioned those already. Next slide, please. It's super important to have 100% commitment from the city council, from department heads, just making sure, hey, this is a big project for the community. And the last thing you want is somebody like speaking negatively about the project out in the community. that's an important leader within the organization. So that's why that's so important. And public and private foundations actually would really want to see everybody at the table and our steering committee 100% participation, right, at some level. So that's super important to them. And it's not important to all of them, but to the Murdoch Trust, who give a lot of capital gifts, it's super important to them, and they're probably the hardest to get money from. but they gave us $400,000 for our new MRI. They'd probably fund this project. It's just that sometimes to get big money, you have to really work for it. Next slide, please. Campaign steering committee success. I think I had mentioned most of this, just making sure we get passionate, well-connected individuals who have roots in the community. And I'm even going to go on a little squirrel here in the community. In my mind, since I live outside of this city, everybody that has a Port Orchard address probably is going to make up 90% of the gifts outside of the companies that might be on the other side of the bay or, hey, it's all going to Like I said, we can't guess how all this money comes in. But I will say my last campaign, one of the donors lived in the area his whole life, but now lives in Beaverton, Oregon. And so I went and visited him a couple of times. And each time I went and visited, they gave us $10,000. And so there are people who live afar who will probably support this campaign.

It's tough to shop. It's tough to what? Shop in South Kitsap. Yes. Out shopping in the city limits.

Yes.

You know what I'm saying? Yes. It's not like going out to a certain county in one of the Seattle suburbs. Yes. You know, the city's small and you can shop anywhere. Right. I mean, Florida might be small for South Kitsap, but we're literally the hub that everyone has to enter all the time. Yes. So I'm just a buy-in.

Right.

I don't know what you're saying. Yeah. Manchester, you still think you're in Florida.

Yes. Yeah, yeah. Good, great point. Next slide. potential interviewees. This is a short list. And Rob added a couple today to this, thank you. And I'm hoping that all the steering committee members would come with a short list of six to 10 people who they think we should either interview, invite for the steering committee. And then that's phase one and two, when we really get into phase one and the feasibility study. But when we get into phase two, that list will just keep growing. I mean, probably for a year.

You guys, I mean, I welcome, and Brad and I both welcome, you guys know people in the community too. You got two or three people you think you know, we ought to be talking to, send it to me. I don't want to bother you tonight.

And that's really, that's part of that leadership buy-in. That's super important. And so anyway, yeah, this is, when I say the beginning, this isn't even 1%. Like some, we had to start somewhere. And I, you know, I have family that lived in the, you know, in Port Orchard area, got into South Kitsap. I think my wife's family has been here either three or four generations since early seventies. So. And what's next?

Well, I'm just laughing because you know what they say about every successful guy. Thank you.

Please do. Please. Because this, I had to start somewhere. And, you know, I reached out to reached out to my stepson, he and his cousin own a business, quality coding that was based here for the last 10 or 15 years. And so anyway, next slide. Yes. There you go. Right. Um, So phase two, launch campaign, donor cultivation, lots of that campaign and institutional grant proposals. We've talked about those. Lead gift solicitations happens early in the first six, lots of it in the first six months. Public plays and community campaign usually doesn't launch until you hit 60% of your fundraising total. And my easy math was $3.3 million is what we need to get to before we really go public. And hopefully, the construction begins and go in public are fairly close to each other within a month or two or three, somewhere in there, just because the buildings just start coming out of the ground. And that mid-level donors, I'm going to call mid-level 25,000 to 100,000, and some of the quiet phase donors, their second step in cultivation will be walking through the building. I mean, just as like, maybe the studs are up and the roof's not on. That's like, they want to see the preview. It's super important. Last slide, please. I think I'm on the last slide. There you go. Other questions?

Go ahead. I'll be away from you, Scott.

So I imagine there's lots of people in the community who would like to donate, but I imagine there'll be an opportunity for people to throw in anywhere from 50 bucks, whatever.

Yes. Yes. And that's the public phase of the campaign. And we'll have a lot of, you know, kind of a communications and marketing and branding campaign that go all, you know, yeah. And if we can get a challenge grant Murdoch, once again, they, they usually like matching elements. And so, um, Sometimes if they were to give 400, they might ask the community to, you know, either match them or give 200,000, right? They want to spur and they're not the only ones that love to inspire the lower level donors to be generous. So yes. Yeah.

Yes.

Yes.

Can you come back with more of a timeline for the recent project? That's a great question. I'm sorry. I apologize. That's a great question. It has to sit outside so I can see the slide. Is having a little bit more timetable because I know that the bank and at least what I've heard from the mayor is that we're going to be moving more aggressively toward groundbreaking and building I heard so I just want to make sure that you understand that.

He does and it's it's critical that we get a contractor. I didn't realize was we were working through this process that in the perfect world. We'll have done this can't this campaign is going to take a year and sometimes a year and a half. And in the perfect world, we finished the campaign before we break ground. The work will become more difficult once we break ground.

And I get that. I just want to make sure that I understood the timeline.

He totally understands the timeline. And my best guess, it's going to take a year and a half to raise $5.5 million. And I hope I'm wrong. As I mentioned at the Finance Committee, Yeah, if you land, let's just say a naming, put a name on the building, $1.5 or $2 million, you land that, maybe another million dollar gift, a couple of half, well, that changes the game and the timeline, right? I mean, but let's say we get a name on the building, but we don't get the other name. higher level six-figure gifts. And so that is what changes all this. And so, yeah. And so starting as soon as possible after phase one and feasibility study are done. So come back to you, report in August. My hope is that we could start phase two, if all goes well, and we're starting September 1 or 10th.

What you're seeing here tonight is phase one is what we're asking you guys to approve. you know, if next week's council meeting, if we have one, we're going to have a discussion later this evening about that. But we, and we can't wait for a month from now to approve it because then we're going to set them back another month. And so, so the phase one is going to tell us, is there support and appetite in our community to do the campaign? And we think there is because the library did a similar exercise and and learn that there is support in the community for the project.

One last request. Yes. This is all of us. The one thing is the areas that we may look at Navy. And the reason I bring that up is, you know, it wasn't until I was watching, you know, one of the basketball games, you know, so,

Sorry. So, you know, I mean, you know, they had the naming of the field house, then they had the naming of the court inside the field. Right. So I was really surprised at the level they went down to naming rights. So I would just at some point in time, would you let us know, you know, is the building a possible naming rights? Is the plaza possible naming rights? Is the meeting room a possible?

All those things are on the list. Yeah, no, no, no.

But I'm just I haven't even considered, you know, that that level of detail.

you know i mean you know what do i get for a bathroom stall i don't know i'm just well no it's not no i know and it's a great it's a great it's a great point and um i think my wife and i you know since we were between 10 and 20 000 we named a rock like there's landscape rocks out in the you know entrance of this right and so i'm just and that was you know so you're We might go down to the $10,000 to $20,000 range. Probably $20,000 might be our lowest naming opportunity. But, hey, we'll come back with a proposal in Phase 1 with that report at the end of August, and you'll see it. Yeah, you'll see that.

We've got some recommendations that came from our consultant. Yes. Yeah. We should have already thought about it.

But, you know, there's always the buy a file program.

No, absolutely not. Okay. And I would suggest saving that for another project. And so when I say absolutely not, probably not part of the $5.5 million campaign, but there might be a good reason to do, you know, and remind me, is the plaza part of this? Yes. It's part of this.

For the holistic project that includes the plaza.

Yes.

We're going back to the public facilities district to ask for some more money. Right. And I'll have a better idea of what our need is at the end of the month. Nice. The true number, whether or not they grant our – but we do have in the entrance this – you'll have to look at the – Yeah, yeah.

I did. I did. I saw – so having a donor wall, right, with those who are –

And so doing a brick thing is just better. Let's just say you want to raise $200,000 for X. I have no idea what X is. Maybe after this campaign.

And then people, you know, what is it, $250 or $500 to get your brick, right? We've been to Gig Harbor Y. They have something similar to this, right, in their entryway.

I think this thing, it's two different things.

Separating. Yeah. Yeah.

questions for Brett. So our goal is bring back the phase one piece of it, determine if there's support from the community, and then hopefully there's got to be. And then we will come back to you guys after in August, September to potentially award a contract to dive into phase two.

Right.

Are we separate from the library? are very distinctly, and we need to, and some of the steering committee members are purposely on their steering committee and ours so that we make sure we're not asking the same people for the same money. We've got to, and that's really their, other than a state grant, sole source. And I think, you know, and we've really got to be conscious of that and likely step aside in some situations because for them to be successful.

And I'm even going to say there will probably be, in my experience, there will probably be 10, maybe 20 donors who give to both campaigns. And I just, I know a lot of, 38 years of doing this, and I'm always surprised on how many organizations, not only do I support, but other major donors who give six-figure gifts. They tend to have... Half a dozen to a dozen organizations that they love in different areas of philanthropy. And so I'm just here to say you're going to have donors who support both campaigns because they are passionate about the waterfront or the Port Orchard Event Center and are passionate about libraries. um and so you know but we'll have those conversations as a steering committee and say hey can you can you know susie smith you know do we think you know asking her for x would you know that she would sit down with us you know listen and a lot of times i'll tell you one quick story in 30 seconds i had a donor for this last campaign tim martin's his name owns Pacific bottling, big family, very diversified. And we went and did feasibility study. At the end, we always ask him, you know, would this be something you would consider in the future? And he said, no. And we were super surprised because 30 years later, he was the campaign chair for the YMCA capital campaign, which was much bigger, but this is where his business is located. And so, but he called our CEO like two days later and said, oh, And I think what really happened is he has three siblings and one of them used to work at summit as a nurse and she's still a nurse. And so I think she probably got in the conference. I'm just guessing. Right. But he had a change of heart just a couple of days later and they came in, the family came in and gave a gift in honor of their mom who has dementia at $200,000. So people like that, they, you know, sometimes it just takes them a while to think about it, to warm up to the concept. So.

My wife usually has to tell me a couple of times something is a good idea. Well said, but I'm not the only one. So any more questions for Brad? Yeah, thank you. I know the second time you guys.

Thank you, Brad. We appreciate you. You're welcome.

Okay, we ready to dive into talking about special events and Brandy's going to blow a spreadsheet up for us.

We'll get that one tonight.

Up to you guys. I was asked to put it on the agenda tonight, so that's why it's there. We can postpone this. Okay, we'll put it to the back. I think the town hall recap could probably wait, too. Public restroom discussion is going to be quick. I've had a conversation with the port. And they have a security guard starting at what time, Chief? 9 o'clock. 9 o'clock. That's down on the waterfront.

9 p.m. 9 p.m.

So the idea would be I've asked them to get me a proposal on what it would cost because that's their version. They need somebody down there, you know, present. Otherwise... Bad things happen down there. And then the restrooms, unwanted activity in the restrooms get vandalized. So I've asked them for a proposal for security seven days a week from 6 to 9 p.m. And I don't know if their security company has interest, has capacity, or what the cost is. But I went down and asked the question. I knew that was going to be a question. So I asked them for the summer. and for year round. And I have no idea what that would cost. We don't have it in the budget. We'd have to find some money. It's likely the one down here on the water, over here. I don't think we see as much activity over here at the boat launch. I don't know. Okay, I can ask about both, but it was about, you know, we're in a conversation and they said they would get back to me.

Yeah.

Sam hasn't shared that with me. She shared with me Sunday that she's paying about $700 a month right now with costs, with bath towels, whatever you want to call them, paper towels and everything.

It's going to be a lot, so she's about tapped.

Talking about the market, space inside the market. Used to be the market, yeah. I was, I'm planning on, if I can get there, the food truck thing, I shared the email with all you guys, I don't know if you had a chance to read it or not. We were going to put a porta potty in there and a hand washing station with the food truck. I I just dumbfounded the real estate guy at the bank didn't understand that that was a contaminated site and the bank cleaned it up and he's backtracking that we've got to do more due diligence. I didn't know what was in the barrels. Should have been part of their due diligence when they bought the bank and so he hasn't responded to me in two days and I'm asking him about, well, can we at least move forward with the pay blot? Will you figure this out? And he's not being responsive. So I might have to talk to some other folks on that.

Thank you.

Scott, I don't have a bathroom to offer. I don't know what the solution is.

Under. It's underbuilt. It's a concrete structure with controls and things inside of it. It would be extremely expensive to modify that to turn it into a public restroom. And it's concrete walls.

And, and if we, even if you guys did that and put that in the budget next year, we're going to construction on the community center. And that whole area is going to be a construction area that people aren't going to be able to access. The community center. Yes. Yeah. The library's open. I think seven o'clock at night.

Do we all, besides the one at the lift station? Yeah. No, we're, no. Well, for some time, for five years, we didn't put food trucks and encourage people to come. When we do the food trucks, we're going to have a vote. We weren't running, like example, Friday night, if you read the packet of things to improve on, one's bathrooms.

Special events are required and should be required to have court appointments. Special events, we should open a city bathroom. Right. I certainly plan that. well i can name my step when i can see more bathrooms there's people with emergencies you know my daughter was walking forward and i said

I can ask the port to do that, but they aren't our restrooms and what they put for signage and when they open them. And I've asked that question, whether or not, and I don't have the answers to that yet, but I went down last week after our council meeting and chatted with Tim and her name escapes me right now. But anyway, I went down and talked to the management down there.

I don't think it's their responsibility, though. I mean, I think we need to look and see how much this would cost to redo that bathroom. Right, but there are citizens too, right? We have a walkway that goes all the way through it as a pathway as well.

Yeah.

That's fine, yeah. And we contribute zero. You know what I'm saying? We contribute nothing. And they at least have bathrooms there, bathrooms down there during the days. I assume you need to participate. That's what I'm saying. I think so. Yeah. Yeah.

public restrooms I've had an unfortunate situation of being But we also have to have the money to do it.

If you were a lift station, you don't think it's appropriate for a bathroom?

so I don't get in trouble here. I don't want to appear unsympathetic, because I do, right? I sympathize. I also know that this is a pervasive problem in many communities, right? Arguably the most need out of any community in Kitsap doesn't have 24-hour public restrooms. Or even anything past when their parks department still works. We don't have a parks department yet that works like that. And I think we're getting a little ahead of ourselves. I think we should be in a planning stages for when we can get there, because I think that we'd have to add some additional pocket parks and things like that that we could possibly do where maybe down the line we can add that. to our PROS plan so that we can add those types of things. But I'm with Jay, right? There's documented proof. There's a group in Bremerton on the march right now.

They need a space to just even do anything. You've seen somebody reporting to me on the scale. but they put in some temporary restrooms for the feedback that are ongoing right now. And everyone's going to those in less than 24 hours. So I think this is something that I would love to see on a future retreat. topics list so that we can plan accordingly long term. I don't think there's a good solution in the short term. I also just kind of want to say I don't love the idea of letting water feed with birdcages here and there outside of special events when I don't want. I'm trying to say that. Very well spoken.

I'm in favor of trying to see what the port comes back with. Let's focus on working with the port to see what we can do about maybe extending the time that that bathroom down by what I call the spinning park is open. I did some research. over the weekend on cities around the Sound, various sizes, including Olympia, looked at Ruston Way down in Tacoma, beautiful area down there. Their restaurants, public restaurants, are closed at 7 o'clock at the latest, and they open at 9 o'clock in the mornings. Most of the city's few hours runs at 8 to 10. Gig Harbor's 5 to 10. They're on auto timers. We've had some issues with auto timers and the port has had issues with auto timers. Sorry. You got toilet paper in the mechanism so that they don't lock at the end of the day.

And so then they're wide open. They had them and they removed them because they weren't effective.

But I do think it's different.

We've got a McCormick Village Park at Van Z.

It's just different clientele out in those parks than we have on the waterfront. I do think it should be a conversation for a retreat as part of our parks plan moving forward. But I agree, there's no short-term solution right now, but it should be on our horizon.

Yeah, I'm not exposing, you know, one thing that's not being exposed after

Yeah, I am. Excuse me. I don't like pushing things off. I think we put things off to retreats too often. It's like kicking the can down the road instead of addressing the issues. But we encourage people to use our pathway. to come down and use a pathway, what do we expect them to go to the bathroom? You have a lot of nice benches that you've installed. Thank you very much for that effort. We want people to hang out down there and do those things, but yet we don't provide bathrooms. But we think it's somebody else's responsibility, like the merchants. And that's what's been said at council is, well, they can use the merchants' bathrooms. Well, no, they can't. Now they're pushing back because the costs are going up so high, and they're feeling it. She's not wrong on those right there because they've been telling me the same thing. In every community that you listed on your list, they all offer bathrooms. So while they have time limits, they all have bathrooms. We don't have that. And we have a nice waterfront that we really don't want people to come down and enjoy, but yet they have nowhere to go to the bathroom.

So I just try to put a little bit of ball on the side here.

Short term, our best solution is a partnership with the board. Medium term could be if it's a priority. We've got a budget process coming up. It'll be expensive, but we can do a bathroom. I don't know where we would put it. We have down in one of our parks, a modular bathroom. Those are 100 grand.

You could do a Portland move for about $150,000.

$150,000. The best long-term plan is our updated parks plan and our parks levy, because we're going to have a group of staff members that support this activity and be emptying garbages and locking and unlocking facilities, and we're running programs. And that's really the long-term play that I see.

Yeah.

So I'd like to just respectfully push back a little bit. This is going to cost dollars. So that's why when we set our priorities at retreat, that's why it needs to be a retreat topic. Pushing it off all the way till next year, we can revisit our priorities as we set them.

That's what I mean by making that a retreat topic, because we can't have a priority if we don't have a budget to do that priority. And then just to make sure that we set that registry. I don't believe anybody's actually, it is the responsibility of the merchants. It has been for 105 years, the tradition that that is where they were able to do that.

No, it's been said that they can use a merchant's bathroom. It's been said here.

That's what tradition is, right? We've done it for 135 years. No, we haven't. The merchants have done it. That's what I'm saying. We as a community have done it in this capacity. So if we want to take a different way, we've got to plan and do that. I'm okay with doing that, but it takes dollars.

Yeah, I mean, I'm down for spending dollars. And you are for sure down for spending dollars. I'm always down for spending dollars.

But we prioritized that already. And now we have to reprioritize. So something's going to come off. And maybe even more as we saw some of those updated finance numbers.

If we can do the contract with the port. I mean, we have to redo our whole budget for that. But if we can do that, that would be terrific.

And even if we built about them. we have to manage it and maintain it. Because if we build the bathroom and it just takes one bad actor to go in there and destroy the dang thing. And that's what the port was experiencing. So it'll involve resources to manage that.

Yeah.

Yeah.

i i think the moment is right but we've got to update our we have a plan and i don't know that it's realistic that the retreat they said we were going to put a fireworks measure on not this november but next november when we were on the ballot okay mr bond are you still there

I am here and we're all having trouble hearing you on the microphones.

Okay, I'm sorry. I'm not loving these microphones either. Can you hear me better now?

Much better.

Okay, because I was being casual and sitting back. I won't do that anymore or try not to. So if we upgrade the budget... has gone, it should have a new, updating our parks plan in it. And like we started that, if we hired a consultant in February, how quickly could that body of work done, be done? Is it realistic that we've created a plan, including a potential, you know, funding plan for a levy for next November, or is that too aggressive?

It's probably too aggressive unless you were to start that work this year. And I think that doesn't the November levy, wouldn't the levy have a deadline much sooner and wouldn't you want to have the material done?

Yeah, you've got to have a plan. We have to file it in August that we are intent.

So you would have to put to the voters what you're going to build in August. So I think that's pretty unrealistic unless we started, you know, in July or August of this year.

Yeah.

And we probably don't have capacity to do that either.

So anyway, so it's realistically a couple of years off that we're running that levy.

So yeah, I think that's the, okay.

We've one thing that came up and Dennis once in a while has a good idea. So I'll share with that. Once in a while. Well, he hears and comes back with screwy, screwy stuff. But yeah, you had one. Because after the finance Debbie meeting, Debbie is very concerned about our ability to get fully staffed in DCD and hiring the level of people we're looking for. And we might end up hiring more junior people and training them. And that could be the market out there. Dennis's idea, because... I'm bringing the other 2 of you up to speed is that our plan was we don't have construction manage we've got construction management contract that you guys awarded for a $1,000,000 for the road. We manage the construction of city Hall internally where that was support from the building department and public works. Dennis's idea is our experience construction managers and employee for 2 years. Uh, and that's probably a pretty good idea because it can be way cheaper than paying a consulting firm.

Well, we only need them for two to build a building, but a million dollars that you're guessing that it costs for that project.

Go ahead, sir.

Uh,

We have Bethel projects coming. We'll have other projects that we could use a construction manager on. I don't think it, yeah. I wouldn't box yourself in is what I'm trying to say. And I think what a fabulous idea.

And the key there though is this isn't like a road project. This is different.

Agreed, agreed. But hopefully you can find somebody who's got multiple areas of expertise. And how did we characterize this idea? Yeah, this is a crazy idea. Crazy idea. Dennis, I'm so glad you're on our team.

Well, and this is a great tool. You've definitely earned your salary for the month. Okay. But you're not obligated to keep an employee, and you don't hire them under a false pretense that they're going to have a job forever. But I've gotten retirees that want to come live someplace and see if they like living in the Northwest. I hired somebody that was a project. We built the rec center in Gig Harbor. They came on as an interim project limited term and they're still there. I think they're five years now because priorities changed like you're talking about. But you're not obligated. That's the important part.

So I think as we're preparing our budget, I think we should probably add that FTE into the process. And Dennis, that was a great, it was a great idea. I'm just teasing him because he sometimes comes up. That'd be for 28. It'd be for Nick for 27 because we're going to construction next year. So we might. Our budget is two-year budget to start next year. Yeah, 27 and 28. And we might need to start that recruitment early because we're probably going to construction in March or so. Maybe not. We'll talk to HR. There's work.

There's work.

Yeah. So anyway, just a thought. I thought it was a good one. I think you should buy him a coffee at least. I've gotten us a coffee at least. Okay. All right. All right. So we have a fairly full agenda next Tuesday. At least three of us are gone. That would leave four. Yeah. So you might be a body of four next Tuesday. There are only five things that are mission critical. So you got your choice. We didn't publish anything. our agenda with these five items that need to happen next Tuesday. Or you can have a meeting next Tuesday with four of you to tackle a lighter agenda.

I think there was one we scratched off the grant agreement. That doesn't need to go. That's not as time sensitive.

It's pretty benign. Right. But I was just saying, so there's four. So you want me to run through what these items are and talk? Or you can take action on them tonight. That could be... It would be out of the norm because we didn't publish that we were gonna. So here's the first one is very benign. It is the approval of the road closure for the Fathoms of Fun Festival and parade. We are attempting to contract with the county to do our paving this summer. And we've talked about it. Dennis is getting positive information from Public Works. Administration is giving me different answers and I'm trying to get the bottom of it because we can't get to August and not have somebody under contract to do our paving. So we've got to get this figured out really soon. We have an existing ILA with a county, but it has a $10,000 cap on how much work they can do for us. is $300,000 in paving. We just want to strike the language that limits how much work we're still got.

Yeah. We don't need it. Got myself. Are there a motion next week that you're trying to get done?

Well, we're trying to modify the agreement.

I can't. Well, three people.

No. Still requires a vote of four at all times. We can't. We can't. You're going to do it tonight.

You can't even do it tonight. I can't do anything. Oh, no. Any contracts. So we've got to set that one aside because we've got two council members that can't vote for that. So we'll set that one aside. We don't need to debate it. We don't need to debate it anymore. Okay. We'll set that one aside.

Okay. Um... There's an agreement to get the money for the million dollars for the state that we got two sessions ago. And so, Charlie, can that one wait?

Yeah, that one I think can wait. So the law is gray as to grant agreement approval. But as any grant agreement, you are agreeing to the strings that it comes with. So if you have questions about that, definitely reach out.

but it's free money and we have to sign the state's agreement to get their money. And so, but I'm being told it can wait. No pressure on that, yeah. Okay, all right. So we have one thing that's critical so far. We want to amend our agreement with Bremerton. So we have an agreement that they're buying the water tower from us for the water in McCormick. We have an intertie down here downtown. And we've got this well problem and we need to get, Bremerton has offered to modify that agreement to allow us to use that agreement for that sale of that asset to get water for downtown under the scope of that agreement. And so we wouldn't have to buy the water for cash. We think it's a good deal. And so we'd want to get that done ASAP. Bremerton's already agreed to it. And so we want to be able to start getting water from them and not pay cash for it.

You have four items.

I have one more. Wait, you have one more? Yeah, I have one more. Okay. So right now, two of them, the water agreement and the last one is Brad's body of work. And so there he is.

Brown needs a car. No, I can wait.

I can wait. I can wait. Yeah, so... We already talked about it.

Sorry. Are you guys going... Do you want to take action on it this evening? Or do you want to not have a meeting next Tuesday? Yeah. Okay. I got one more. Okay, so we're, I think, are you going to amend the agenda or are we just going to?

The level of formality is up to the council. So you can do a two-step amendment and then thing, or you can just do the thing. The other option I wanted to throw out there is we could get a head nod from everyone and then bring all these items back as ratification in July. But ratification is something we use very sparingly and it is, okay.

So I just want to, Brad's contract, it would be in a, we already talked about it's $70,000, up to $70,000 in a form acceptable to the city attorney. Okay, so it's B and C and D. First of all, correct me if I'm wrong, Karen, but first it would be Ms. Archer.

That's what I just said. So the level of formality is up to you. You don't have to do that this evening.

So as long as everybody's okay here, I'm going to go ahead and add three items, business items. Right now it's three. Yep. So a motion to add three business items as we're already done to our agenda. Second. Okay. Yes. There's a motion by Scott. Motion by John.

Second by Scott. Point of order. Dennis is incumbent.

Mister may there's another item on the agenda which I think is going to we're going to look for funding it is the adoption of the Tremont phase 2 and 3 alternative study that the full Council's reviewed what our last concept was that we had to do a formal adoption of that so we can proceed.

I mean sources and I'm being messaged that we need to do so we need 3 more of these microphones I'm not liking the set up that we have to live with it everybody's got to have a microphone in front of them if we do have them or okay.

Oh, Mr. Mayor, I'd like to rescind that request.

Okay. So I didn't speak to this one. It's on the list. Not on there. She just rescinded his request. So they're no longer on this. Okay. All right. There's a motion to amend the agenda, correct? And motion to second. He's taken my list away, so I'm out of... So all in favor of amending the agenda, say aye. Aye. Anyone opposed? The agenda has been amended.

Okay, Mr. Mayor, I move to approve the special event street closure for the 57th Fathoms of Fun Annual Grand Parade with Great Ball Race. Second.

And a motion by Council Member Morrissey, a second by Council Member Rosa Pepe to... approve the event application and road closure. All in favor, please say aye.

Aye.

Anyone opposed? Hearing none, the event has been approved.

Mr. Mayor, I move to approve amendment number 090-14 for water supply with the city of Bremerton.

Say it. Motion by Council Member Morrissey, a second by Council Member Warden to modify our water agreement with the City of Bremerton. All in favor, please say aye. Aye. Opposed? None. The motion passes unanimously. Okay. The last one.

Mr. Mayor, I move to execute a contract not to exceed $7,000 with Northwest Philanthropy Colton Services. In a form? In a form acceptable to the city attorney. Thank you.

Second that amended amendment. Okay. We've got a motion by Council Member Morrissey, a second by Council Member Trenary to approve a contract for the fundraising campaign. We got the presentation on this evening in amount not to exceed $70,000 in a form acceptable to the city attorney. All in favor, please say aye.

Aye.

Anyone opposed? Motion passes.

All right. Mr. Mayor, do I need to make a motion to cancel the meeting for next week, or can you just do that on your own? I believe because we set that meeting up ahead of time, it is by ordinance. You can cancel it without a... Perfect. Thank you. Cancel it without...

I can do that administratively. Okay. We will cancel next Tuesday's meeting. We will reconvene in four weeks.

Is Megan going to give us updates on her travels?

Well, you canceled the meeting. Well, you're not going to Spokane. So our meeting is adjourned.