Pc Meeting - Special Meeting

All right. Ready. All right. Uh, calling city of Plymouth uh, city council special meeting uh, Monday, May 18th, 2026 at 5:30 p.m. Roll call. Council member Bottomley here. Council member Cranford here. Council member Dill here. Vice Mayor Hornish here. Mayor Nun absent. Thank you. We have a quorum. All right. Can I get everybody stand for the pledge of allegiance, please?

The flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. Can I get approval of the city council special meeting agenda for today, please? So moved. I second. Council member Bottomley. I. Council member Cranford. I. Council member Dell. I. Vice Mayor Hornish. I. Thank you. Motion passes.

All right. Opening up to special meeting public comment at this point. Do we have anybody online? Not seeing anybody online. Not seeing anybody here in person. I will close public comment for special meeting and move to agenda item 4.1 fiscal year 2026 27 budget study session session workshop. Any public comment for 4.1 just join?

No one online. No one here. Closing public comment on 41. Turning it over to staff report. Thank you, Vice Mayor. The city of Plymouth conducts annual budget workshops to provide the city council with an opportunity to review financial conditions, discuss priorities, and provide direction to staff prior to adoption of the upcoming fiscal year budget. This workshop serves as an initial step in the budget development process for fiscal year 2627. Staff will present updated financial data, including current year performance and projected twi trends to assist in aligning city resources with council goals and community needs. This workshop is a planning and policy discussion and does not have a direct fiscal impact other than staff time. The outcomes will guide the development for the fiscal year 2627 budget and our recommendation is to conduct the budget workshop to review and discuss city's current financial position projected revenues and expenditures staffing levels and major capital and operational priorities in preparation for development of the fiscal year 2627 budget. Thank you. If I may, since we had somebody join us late, Rosemary, did you have anything for 4.1?

Just curious because there was no attachments in the email. Is there You have to You have to come up. Yeah. Can you come up to microphone? Thank you. Rosemary Marino Moody, Plymouth. Um, my only question was the packet came out on Friday and there's nothing in there on the finances at all. There's two copies of the agenda in there and that's it. So, do you guys have information to do this workshop? Because they sure didn't give it to the public. Is my understanding that's a presentation, right? Correct. It's a it's a presentation that we actually kind of finalized um today. So, Okay. Thank you, Andy.

Okay. Thank you, Mr. Vice Mayor, members of the council, for the record, Andy Heath, financial consultant to the city. Uh, what I'd like to do for you today, uh, is actually go through a workshop, and it is just that. It's a workshop. What we're doing is we're trying to get feedback from the city council and the public on how the budget for 2627 is shaping up. Uh, what you're going to see tonight uh, in these slides is, uh, some select information for key funds in the city. uh how they're shaping up, where they're likely to end up at the end of this year, which has about a month and a half left. Um and more importantly for you guys to provide staff feedback um on how we can number one achieve a balanced budget particularly for the general fund because as of right now it's not balanced. uh slightly out. Um and number two, if there are any priorities that the council has uh in terms of service delivery uh and or capital projects or anything, um we would like to know that as well so that we can build that uh back into the budget or into the budget um as it as it sits. Uh this is not the budget. What you're going to see tonight is not the city of Plymouth's budget or recommended budget for next year. That's to come. That will come to you in June. Um, and you will get plenty of time to review the materials associated with that. The preliminary budget that has been prepared to put this information together is completed. So, all the schedules that go into the budget, they're done. Okay? You just don't have them yet because the numbers aren't what they're going to represent ultimately when it's going to come back to you for consideration as a proposed budget in June. Um, so for tonight, again, just seeking direction uh from the council on anything that we may have missed or that we need to add. uh into the budget or maybe look at differently. Uh what you're going to see tonight is is a lot of moving parts. Um I will tell you uh that over the last week and a half or

two weeks that I've been putting this information together with staff. Um I have noticed that there is a considerable amount of progress that's being made in the city of Plymouth consistent with where you were before uh a year ago um in where we were struggling to balance budgets significantly struggling to balance budgets uh to where you've come today. Um a lot of the things that are being done um uh from a service level perspective uh are are being done very efficiently um and effectively. uh they're being done uh very coste effectively. Uh and I have noticed that uh it was it was honestly candidly surprising to me uh when I went through and I went through every transaction so far that's posted to the GL and your accountant Ricky has been posting posting away. Okay. Things are things are getting caught up. Um and I'm confident that what's in the GL uh is is where it should be. Okay. But in looking at all that and seeing how legal costs have subsided, seeing how engineering costs have subsided, seeing how other types of costs have subsided, um means that they're being managed, okay? And that they're being managed uh to to a great degree to achieve efficiency and more importantly to achieve the balanced budget ultimately and to keep costs in line. Um on the other hand, however, there are still things out there, okay? and they're not just they're not going to go away. Okay, you have inflationary pressures, some of which we'll go over tonight um that you're confronted with particularly for your fire contract or your fire services uh that you're paying for that insurance uh your Amador County um sheriff's office contract etc. I mean all these things are just incremental costs that will keep rising uh frankly over time. So they'll have to be dealt with. So, what you're going to see tonight, I'm going to talk I'll talk as slow as I can. Uh, but I got a lot to

get through. Um, and if at any point in time you need to interrupt, just interrupt me and and ask your questions. Before we get started, I do want to mention that uh Miss Cranford is on call. So, should her phone ring, we will excuse her. Okay. Thank you.

All right. Okay. So, I will go ahead and get started. So, There we go. Okay. So, this is the discussion outline. So, we'll go over the preliminary 2627 budget. Um, and this is just the way the budget is shaping up uh for right now uh as as of as it sits for uh next year. Uh I've updated the multi-year forecast for the general fund. Um which I'll do each time I come before uh your body. Um overview of the citywide staffing levels. We'll look at that. Not too many changes there. uh overview of water and wastewater enterprise funds. Uh some select other city funds. Uh we'll look at those. Um overview of potential capital and outlay. Um and then we're going to focus a little bit on the negative balance funds that you've heard about uh in the past uh where you have several funds that have uh negative fund balances uh that have been there for in some cases decades. Okay? and audit after audit that's been done. Uh they remain in the books and they're negative balance funds and um I'm proposing that we do something with those uh in the coming year. Uh and then completion of the 2627 proposed budget uh what it might look what it might look like uh any discussion with the council and then the next steps.

Okay. Looking at the general fund budget development process. I apologize Andy. Can we pause just for a minute? We're we're having well apparently we're having Zoom link issues and so I want to make sure before we get into it that we're able to let everybody in that needs to get in. Okay. Thank you.

Take a quick break at 5:40 p.m. It's not a hyperlink. on the

Is is Stephanie texting you? She can't get in. No, Robert.

All right. Well, welcome back everybody. We're going to continue at 5:47 now and Mr. Heath.

Okay. Resumed. All right. So, looking at the general fund budget development process and some of the things that were thought about. Um, as I mentioned, the general fund contains uh most of the citywide fiscal activity. Okay, so this is where all of your uh discretionary services are essentially funded um citywide uh from administration, public works, community development, public safety, parks and recreation, engineering, all of those are housed in the general fund. All right. So, the general fund obviously has to have enough money in it to be able to uh afford these things long term um and in the upcoming budget year. Uh the 2627 preliminary budget was developed um to essentially enable the continuation of the existing service level that you have. So, we're looking at the way you're delivering services today when we're trying to parlay that in the future to see how much it's going to cost. Uh no really no new services are being added uh to the numbers that you're going to see today um or the things we're going to talk about um and likewise no new positions uh at this point have been added in um and no new services have been added on either. Um the updates uh to the budget include known cost drivers specifically for staffing. Uh so for your staffing we have not added in any staffing costs yet. Uh that's the purview of the council uh consistent with the budget uh that's being put in front of you. Uh so we'll wait for that. Um contractual costs to the extent that they increase. I mentioned the fire uh contract. That cost actually went up $30,000 in the current fiscal year. It went from like 39 $37,000 to $69,000 uh that we're paying right now. So um that's going to parlay itself out into the next years. Uh your Amodore County Sheriff contract will also increase. uh that's on a cost escalator uh over time. And being on a cost escalator, you might recall that we had various funding sources uh that were being used uh for

the Amord County Sheriff Contract uh namely the city's um uh CLE fund, which is the supplemental law enforcement fund that acrews about $200,000 a year uh to the city. Um the uh uh CFD fund for Zimpendell Ridge uh that pays a little bit into it as well. And in the general fund, ultimately you were also using fund balance that had accured in this lease fund over a number of years to offset costs that would otherwise be borne by the general fund. That is set to gradually decrease. In other words, the general fund over time will eventually have to pay more money because that fund balance in this lease fund will ultimately be eliminated. So, um you're seeing a little bit of that here uh with the contractual side and then insurance costs. Yes, Mr. over.

If I may, real quick, the um cost escalator for the sheriff's department, are we on a 5% uh increase year-over-year? Uh I want to say it's between between three and five, some somewhere right around. Yeah. Yeah. Yeah, it did go up though. Um I think there's three more years left on that contract. Okay. Yeah. Yeah. Are we going to drill down into those contract contract that we have that we'll be carrying forward? low.

Okay. Um and then insurance costs. So insurance costs are going up everywhere. So both the property um and the liability insurance costs have increased for the coming year. Uh we did receive that information from the city's JPA uh that uh handles the insurance. The preliminary budget uh is assumed to deliver again the existing level of service. There are no new staff. However, in talking with the city manager today, um we are considering the addition of a maintenance worker/code enforcement individual um to assist with some workload issues. Um and then a potential seasonal employee uh part-time another maintenance worker type. Um no service expansions are assumed in what you're seeing today though as we move forward. This is the general fund budget. So there's two slides with the general fund budget. uh in the blue box uh you see uh where we've estimated uh the general fund will end up in aggregate revenues and aggregate expenditures for the current fiscal year 2526 uh and then what the preliminary budget looks like at least as of right now for 2627 at the very base level. Uh this slide focuses on 2526. Uh so you can see that we anticipate about 1.3 million in revenue to be offset by about just under 1.7 million in expenditures. All right, that means that the general fund reserves uh will be used to the to the tune of about $343,000 to balance the budget for the current fiscal year. Uh when we adopted the budget, uh actually when we brought back the budget at midyear um and your council approved a mid-year budget, uh we had uh anticipated that we'd burn about 203,000 in reserves. Uh but now that is 343,000. Uh what you see in the bullets below that are the key drivers uh that are causing that additional $140,000 use in

reserve since midyear. Uh the number one driver is TOT revenues uh transient occupancy tax revenues, you simply no longer receive anything from the Shannondoa in. Okay. Uh so where you used to receive approximately $325,000 a year in in tot,000. So, $130,000 decrease uh in in toot alone. Um also uh we anticipated that we would be able to use gas tax funding to pay for the streets expenditures uh that are incurred in the general fund. Uh we are not able to do that. Um and you're basically not able to do that. Uh because to use this is kind of a multi-prong thing here. Um, but to uh to be able to continue to keep the road maintenance rehabilitation, RMR, otherwise known as your SP1 funds that come into your gas tax fund. To be able to keep those, you have to spend a what's called a maintenance of effort, an MOE, uh, in the general fund for streets related expenditures. That maintenance of effort for the city of Plymouth is, I believe, about $67,000. your budget um for streets in the general fund for the city of Plymouth is only about 65,000. Okay. So, you're not spending on average what you used to spend when the whole maintenance of effort number number was put together. And the goal with that m maintenance of effort number was to asssure that the city once the new funding came along from SB1 was not supplanting um the uh the existing streets costs with those funds. Okay. So, you have to continue to spend in your general fund $67,000 uh to maintain the RMR money uh that's coming in, which is about the same amount. Um uh otherwise, you won't get that money um in the future. All right? And that money can be used for any

streets related expenditures. And as you'll see later on, uh there are a couple of streets related projects uh that potentially can be done in the city uh for which that money can be used. So you cannot supplant any gas tax funding into the general fund uh where you may have done that before. Uh also onetime costs for city staff transitions um particularly with the city manager and staff reorganization associated with the public works. Those were one-time costs that were incurred this year. Um those will not happen again. Uh we had high legal fees. We talked about this when we took uh brought the midyear back to you. Um this year we're going to spend about $260,000 in legal fees out of the general fund. And that compares to the typical $75 to $85,000 average uh in legal fees that's spent each year. So almost 200,000 more in legal fees in one year. Um and then again higher high higher fire protection costs 69,391 is the total uh which is an increase of about $30,000. So there in lies a lot of the issues on why uh when we anticipated using 203,000 in reserves at midyear uh now it's anticipated we use about 343 that's for the current year.

So question the estimated the estimated 2526 those are actuals through April. Uh those are Yeah. So those are as of those numbers there are extrapolated based on actuals through last week. Okay. Yep. So what I did is and I have a model uh that I just loaded all the actuals as of May 13th or something like that. Okay. And then extrapolated it out. Yep. A little note on there would maybe have been helpful because it just says estimated. You could have said actuals to date or something, you know. Yeah. Yeah. just help

when you when you get ultimately when you get the budget documents uh that you're going to get when you consider the proposed budget, all of that information will be there. I'm already going to expand all that information to include exactly what you're asking. Okay, so this is 2627. So the only thing that's changes the verbiage at the bottom. Uh so looking at 2627 uh you can see from a preliminary standpoint just moving all costs out into the future for what they will be uh for the known costs and then what they're assumed to be uh to provide an existing level of service moving forward. Uh you can see that we have a current imbalance of about $108,000. Okay, this isn't that bad. All right. I would have expected it to be uh a little bit worse given all of the changes to the expenditure base uh that have transpired in the last year. Uh but this isn't that bad. And this goes to what I said earlier um about some of the things that are being done in the city today. Uh you are really watching your costs. Okay? And and by watching your costs um what I'm doing on the budgetary side is I'm assuming that you will continue to watch costs, okay? and that I can lower those base expenditures for contracts and other things that you might have been spending a lot more on over time uh into the future. Yes,

I have a question. Sorry, I the wind is making my eyes leak. I'm not up here crying, although I could be. Um my question is regarding the attorney fees. Can can you give us an estimate at all, maybe not tonight, of how a percentage, how much those have dropped in let's say since September of last year in comparison to I can tell you by from looking at the from looking at the detailed information last week um that was one of the areas just like okay they're they're paying attention now. Um attorney fees have dropped uh but I can I can get you that number. Yes, significantly monthly. I'm hoping

it's come down a lot. Okay, it's come down a lot. Okay, so to the point where if it continues and it's managed like it's being managed today that the numbers that we have built into the budget may even be a little bit too high. Okay. Okay. So, we may be able to achieve some savings there. So, what I'll do between now and couple weeks from now when I put the final budget together for your consideration is look at maybe the the next bill. Okay. That we're going to get and see where that is and then, you know, talk talk with city management uh to make sure that can we continue. It's just going to continue. I'm glad you started this whole thing with a nice compliment to all of us. It's it's the compliment sandwich.

It's the compliment sandwich. That's what's happening here. Let's start with the good and then

the All right. So, again, the budget does assume static levels of service. um uh nominal revenue growth for certain categories, property tax, sales tax, etc. Your sales tax is doing is doing well. It's doing okay. Uh it's actually a little bit higher um uh than originally projected. So hopefully that keeps up. Um and then property taxes are growing about 2 and a half%. So um just maintain that. Um fully loaded salaries are in there for all positions. This is based on what people make today. Okay? So, no new salaries um are considered uh in the numbers you're seeing. Um and likewise, there's no CPI increases that are built in as of right now. Um each each percentage that the city, if the city council were to desire to give, for example, a 3% salary increase across the board, that would be about $6,000 times three. Okay? It's about $6,000 for each 1% in the general fund. So it' be about 18,000 in additional general fund cost, ongoing cost uh that would need to be found to uh to achieve a balanced budget. Uh this includes the uh updated general fund charge for the Amadora County public safety contract. Uh the general fund in this current iteration uh is covering 90 thou just over $90,000. Okay, so that's a that's a new cost uh of the $422,000 contract cost uh for the upcoming fiscal year. Uh and again uh that last bullet there reduces legal cost to a base of $85,000. 260,000 is expected in the current year and maybe that $85,000 can be reduced. So let's wait and see. Uh for city your size it maybe 40 or 50,000. Okay. So, uh, but we'd have to do the analysis and see if that's practical, uh, to put in the budget. Um, and again, because you have a $108,000 issue, at least at this point

in time, we need to figure out how to bring bring a balanced budget back to you, which we fully which we fully intend on doing. Okay. So assuming all of that comes to fruition, what happens this year as discussed um actually transpires, what happens next year, at least from a preliminary standpoint, transpires uh at the end of the day next year uh on June 30th, 2027, you'll have just over $1.6 million uh in your general fund reserves. That number represents 112% of your expenditure base. That's a good number. But like I've said in the past, uh because your city is just so small um and has a very small budget, $1.4 million uh operating budget in the general fund, uh there are a number of things that could eat up a lot of that reserve in a real hurry. Uh whether it be uh economic issues, whether it be insurance issues, whether it be legal claims, whether it be um just anything that comes up, something that you got to do from a capital perspective. um and you just don't have a choice. So maintaining that reserve where it's at is is critical u from my perspective. Okay. So assuming that then that we parlay all this out uh and we build in conservative expenditure and revenue uh amounts into the future where revenues are growing and likewise expenditures are growing uh over time. This is what your forecast looks like. Uh so you can see that in the future, those last three years are future years after next year. $101,000 deficit, $17,000 deficit, and an $88,000 deficit. So the goal will be to try to find in the current fiscal year things that are ongoing that will ultimately impact every year in this forecast so that we can come up with clo

numbers that are closer to zero um where you have more of a balanced budget at least looking forward uh into the future. Uh and again all of those uses and reserves are driven by that new public safety contract which the general fund never had to participate in. Um the loss of toot revenues uh for the Shannidoa in and likewise the extreme volatility associated with the toot revenues being received from the 49er park. Okay, extreme volatility um and uh increasing costs uh obviously. Um so all of those need to be mitigated moving forward. Um the black numbers that you see uh going back to 2122 those are surpluses that occurred to the general fund uh in those years and those are mainly due to development fees. So this is when a lot of properties out at Zinfendel Ridge were being built and permits were being pulled. Uh so as a result of that you had a lot of money coming in from development fees. Uh that has obviously waned. Um and development fees are very very low right now. um and are projected to be low in the future. This is what your fund balance looks like. So, it just es and flows. Uh never really drops below, you know, 90% or so. So, that's not too bad, but uh we do need to deal with these systemic deficit issues, at least from a base perspective, uh when we bring back the budget for you in June. These are your citywide staffing levels. Uh so what this is and this has not changed I don't believe uh uh from when we brought it back to you at midyear um and from the reorganized budget uh that you approved as a proposed budget uh for the current fiscal year. Um general fund uh so there's 10.2 total positions in the city. Uh the 2 position is the contracted planner or our building

official. Um so that's part-time.2 FTEE is actually built into uh this mix. Uh so the general fund out of the 10.2 2 positions has 7.7 of those positions costed to it. Um about 68% of all the costs uh amounting to just over $666,000 uh that the general fund is paying for for staff. The water fund has 101,000 um and change.75 positions. So less than one full-time equivalent or FTE is being charged to the water fund. Uh about 10% of the total staff costs. And then the wastewater fund has 214,000 uh 22% of all the costs, 1.75 position. One thing I want to mention about the wastewater fund is that you have 1.75 positions uh being charged to it, but there's one whole position for a wastewater operator uh that's being charged there. Uh that's currently vacant. I believe it's currently vacant. Uh that position was put in place um I think last budget year to help defay costs that would otherwise be uh spent for with the Amidor water author a agency uh for services that have been provided by that wastewater operator. Those costs for wastewater have significantly decreased. Okay. And I have seen that uh so uh whatever was going to be done is being done. Um, and your contract costs, uh, really you only had two months of contract costs at the beginning of the year for July and August. Since then, it's been zero, uh, related to that function. So, that is working. I'm not sure how we're getting the work done if the position's vacant. Um, but nonetheless, uh, I still don't see any contracted cost coming through. So, you want to

Yeah. So, we do we did uh move away from our wastewater operator and do have um right now it's a a temporary contract, a two-month agreement with um a gentleman um which I'll be bringing back to the council to see if we can extend it, but it's $5,000 a month for his services. So, um and and we we're supplying the the labor essentially, which is a lot less than what you were paying before. Yeah. Yeah.

Okay. Okay. So, staffing costs, there's some notes on the side. Staffing costs are 68% uh funded by the general fund. Um, anytime you have an unfilled uh or vacant position, that results in vacancy savings to that fund. Uh, to the extent you don't spend the uh any money in overtime um or other contracted costs to make up for uh not having that uh person in place to do that service. Uh the budget also includes amounts for contractor positions that are expensed in professional services uh for finance and planning. small amounts there. Um base amount of as needed and appropriate levels of administrative and public works cost transfers uh to the Zinfendel Ridge are included in the forecasted revenue. So what this means is it is recognized that there is a an amount of administrative time uh that is spent by the city manager's office that is spent by the finance department uh when audits are being conducted which they are right now um that is spent by public works when they go out and do work um in the Zimpendell Ridge area that is actually billable uh to the CFD. Uh we put a very nominal amount um as a base amount in the budget, $11,000 um and assume that that will be part of the general fund revenue base ultimately each year um as we true everything up. These costs are only transferred to the extent they occur. Okay? We don't make budgetary transfers or anything like that. We only do it where we can measure it um and then uh transfer them out um based on that measurement. Uh, and the amounts noted do not include salary increases as I mentioned. And that 1% increase is about 5,800 or $6,000 um or so um for each 1% of salary. Okay. Looking at the water enterprise fund. Um so there's a couple things going on in this fund. Uh and I'll talk about those. So in 2526 uh about 918,000 in revenue was likely

to uh come in 944,000 in expenditures. This is a lot closer um than originally anticipated. Okay, because the water fund is significantly upside down when it comes to an operating perspective. Okay, the reason why it's a lot closer in the current fiscal year is because penalties in their totality for both water and wastewater are all acrewing to the water fund. Okay, so they're being posted in the city's general ledger completely to the water fund. um not so sure that they should be uh because the penalties are being calculated based on pass through amounts for both water and wastewater um and ever since the inception of the city's existing financial system BMS back in 2021 uh this is the way it's been done okay so it's just coming out um and uh we noticed that the wastewater fund didn't even have a a general ledger account code set up for penalties okay So something is there's an issue systematically. Uh so we will need to go back and uh work with Ricky to to do this. But essentially the water fund has been receiving more money than it should because of these penalties. Now I will say that in the last year or so the penalties have been on a exponential increase. Okay? And that's because there's a few properties in town that simply never pay their bills. And the penalty amount is 10% each month. And that amount is significant for a couple of properties. It's like a $100,000 for two properties alone. Okay. So, um we need to go back and look at all this and true all of this up, but but uh this just came out um in in the last couple of months or so um that we're seeing this.

Those are Okay, I need you to repeat the part. Okay. where the penalties are what we're charging if somebody doesn't pay their water bill. That's correct. And then if they pay that penalty, it goes to into this water fund, but it's not supposed to be going into there here in lies. So this it becomes so the way the way the accounting works is the penalty automatically goes on the bill even if it doesn't get paid. Even if it doesn't get paid, it become the way it's build is it's build as an accounts receivable

on a debit and a revenue on a credit. So you're getting credit for the revenue. So that number you see in revenue up there includes anything we're putting in for penalties. If people aren't paying it, your receivable balance goes up. And that's what's happening here. the your receivable balance for certain penalties, especially the two properties that haven't paid that owe well over $100,000 just for two single parcels. Okay. Um that's still a receivable on the books. All right. Does anyone know what the city can do is they can put that on the tax roll. They can lean the property and I think that they have done that. Um so, um but nonetheless, the property has to sell before it's paid back.

So, sorry, let me interrupt real quick. So, Miss Vicki just said they were on the tax role last year and they still haven't been paid. Do we have any other recourse besides are the people alive? So, we literally just can't find them. Do you guys have any info on this since we're on the subject? Thanks for being turned back to us. Fine. Has anyone tried to find if they're deceased or if there's or next to kin or Yeah. Yeah, we absolutely can. Background checks something. Yeah.

Yeah. Find a friend.

So, could we lean their property in Nevada? How I I think we can only look at the property here, the the affected property here. But if you have a tax lean in a state, does that affect any thing you have anywhere else? Does anyone know? It'll only affect if they try to do something with the property here. What if they have like a trust or something? Do you have any You guys probably don't know. This is probably an Andreas question. The tr the trust would trigger if it if like if they died and it was like if they died Yes. and they went to distribute the the trust it would be it would be listed on their

there is a significant amount of followup uh that needs to be done uh with this penalty issue. Did we turn their water off just now? Okay. Okay. Yeah. I want to just make sure we revisit that one. Uh Cameron, there we we're on it. And and all but what what this is doing is it's skewing the way revenues are reported to wastewater and water. Um and that that's the only thing it's doing. Basically, water revenues are too high, wastewater revenues are too low.

We know the water fund is the fund that has the issue. Okay? It's the one with the structural imbalance from an operating operating perspective. And it's probably a little bit more than that. Now, keep in mind, it's only the last year where it's been significantly high. And that's because as these penalties grow, you're then paying a late penalt late payment on the penalty. And it and it's just it's not linear. It's exponential. Okay. To what you're paying. So, are we showing then $100,000 in revenues in that fund that doesn't exist?

627. I right sized, right? Right. Right. ized them based on billing information that I looked at actual the 2627 numbers represent what I believe uh the true amount uh on the revenue side include what I believe the true amount for penalty should be in each fund water and sewer is that like a ratio from of sewer to water that you're splitting the the splitting the penalty I'm sorry I didn't hear the question so so you said it all shouldn't go in the water fund So yes, so you're splitting it via some ratio of of a portion of it will go into the waste, right? Okay. Right.

Before we move on, really quick, just a note, Cameron, could we turn them into some sort of collection agency, something to look at? I I have notes down to to look into our options right now. Okay. Thanks.

Okay. All right. So, uh, water fund use the working capital to balance a preliminary budget and again this is with the adjusted penalty revenues is about $161,000. Um, uh, that would be the $893,000 in revenue um and the million54 in expenditures. Uh, the operating expenditures include a debt debt service payment of about $149,000. Um, I have built into this fund a repayment uh of the $150,000 AOYO ditch loan from the county. So, uh, many years ago, uh, the county got $150,000 or the city got $150,000 from the county, um, and, uh, I believe that in working with staff and doing a significant amount of research, um, on a development agreement that dates back to 2001, uh, that you can use fund 05, which is your community benefit fund, um, uh, for for this project. it fits the intended purposes and the intended use. Uh I have uh a slide specifically on that and I'll go through that in just a few minutes. Um, but this would be a good thing because I think uh we just want to when so I work with auditors that actually in other cities that audit Amidor accounting and when those auditors come up to me and they know I'm working with Plymouth and they say when is Plymouth going to pay that loan back Andy and she's like oh let me check on that for you. So anyway um so yeah it'd be it'd be a good thing and I think it's an appropriate use. Obviously, we will have to work with legal uh to make sure that it is an appropriate use, but I think there's two bullets there uh where it is um discussed it with Cameron today. Um and uh we'll try to make that happen. Uh we need to review again how penalties are posted to the general ledger. Um and then the rate study

um hopefully is expected to be implemented soon uh to start getting the water fund to be a sustainable fund from a revenue and expenditure perspective. Uh the estimated fund balance uh at the end of next year, assuming that budget comes to fruition, will be about $422,000 in the hole. Okay. Which will ultimately need to be made up sewer fund, wastewater fund. Uh so you can see here uh it is in a pretty sustainable position. uh the revised budget uh for our preliminary budget for next year. Uh 83,000 in revenue, 750,000 in expenditures. Um you can see that revenue goes up mostly because of I adjusted the penalties. Okay. Uh gave some penalties to wastewater where they were never receiving them before. Uh wastewater fund is operating in a net positive position, $174,000. Um the wholesale septic sales make up a good portion of that 55,000 uh that is expected to continue um and is continues to be built into the budget and then I added the penalties which is another $50,000 in revenue. Uh again like water the wastewater rate study is expected to be implemented uh soon. Um the wastewater did uh deficit spend in 232 24 and 2425 but if we had added those penalty revenues back I wonder if they would have deficit spent. Okay. So uh we need to look at that. Um and the estimated fund balance in the wastewater fund however is is healthy at just under $2 million uh in that fund. Most of that is in impact fees. Uh but those impact fees can be used for any related any project related things that typically uh turn up in in utilities like wastewater.

Uh the wholesale septic sales um is that year to date or I think it's about 55,000 a year. Okay. Yeah. Thank you.

Yeah. And you're starting February. Thank you. Okay. Um, transient occupancy tax, uh, toot, uh, streets and promotions fund. So, I talk about talked about this several times, just want to talk about it one more time. Um, and because a lot has changed with this fund. Uh, this is fund O2. Um typically a long time ago um like 5 6 7 years ago um the toot streets and promotion fund um was designated to receive uh some money 40% of all the toot collected uh in the city's general fund. So if the city collected $100,000 in toot from all of its toot sources, $40,000 of that would go into this toot reach and promotion fund. That $40,000 would then be used uh for 50% streets costs and 50% promotions expenditures uh where you have things like summer festivals, rodeo, Christmas market, fourth of July, etc. Okay. Capital projects uh have been also been paid for out of this fund. Your McGee Park uh I think it was a landscaping costs mostly uh were paid for out of this fund in 2526 and that was a residual cost of 78,000. uh but this fund is not being used in the manner that it was used a long time ago. Obviously, if you transferred any dollars uh out of the general fund from the what remains of the toot which has dropped significantly, your general fund imbalance would grow. Okay. Uh typically the things that are funded in this fund would be funded by the general fund. um if you didn't have this fund uh where you have the discretion of paying for certain events that might transpire each year. Um and on the street side you have other funding sources like gas tax, RMR

um and other streets related monies uh that you can use for streets. So there are other sources that can offset um the changing characterization of this fund and how it's funded uh over time. Uh but just wanted to bring that up again. Um, in 2627 I did put in um uh $40,000 to $60,000 uh or so in in those promotion related expenditures which is all you spent this year. I think so far this year you've spent about 40,000. Um even though we budgeted 60, you've only spent 40. Uh so I put 40,000 to 60,000 for next year as well. And assuming you spend that next year, you're still going to have 136 to 156,000 left in this fund uh for the next probably three four three or four years that you can do the same thing. So this fund will be will be okay.

So is this a mandatory fund or fund or is this something that was just created? It's not mandatory. Could could we eliminate this fund and then make accounts underneath the general fund and it budgets for these streets and promotion expenditures under the general fund? You absolutely can. I think we should absolutely do that. Okay. Yeah, I was going to ask exactly the same question. I'm Yep. I I I I would assume when this was created there was a reason for it. So, I would Do you have something to say, Ricky?

I believe the intention of this fund was to have events in the city that would then bring people here to spend money and raise sales tax here and like attract people here and have events, which is why these events have been funded. Um, but yeah, we have not been using this fund as is. So, there is like a a purpose. It's to try to throw events in the city, bring people out, have them spend money, sales tax numbers go up, that kind of good stuff. But we haven't been using this fund for those purposes. But my understanding is, I mean, we can still do those things without having a designated fund for that out of the general fund. Nothing says that you need a designated fund for that. Um, and in fact, you could close this fund out at the end of this year

and move all of the remaining fund balance into the general fund. uh because that's where it came from came from toot originally. Um and then of course as you mentioned council member uh all any project any uh community events that you want to sponsor and pay for with general fund discretionary dollars which is what these are. Okay. Um would have to be budgeted and appropriated out of the general fund budget. Okay. Pardon me. Yes. They would be separate line items in the general fund. Yeah. with budgets, create another department. Um, for example, in a couple other cities I've worked with, we have the community community promotions department. There you go. And we just put just an account number.

Yeah. Would it go back into our reserves or are you suggesting that it just go to offset general fund ex just regular general fund? So like our general fund has a gap of 108,000. Would that cover this?

So that's a good question. Okay. Um, from a transparency perspective, I wouldn't do it that way, okay? Because it would be masking reality. Um, this money is is money that should be in a reserve. Okay? It's money that's been saved up over time presumably to be used for these types of purposes. Okay? If these types of purposes are going to be in the general fund now, as opposed to the TOT fund, move this fund balance, whatever's left, into the general fund. You can reserve it in the general fund. You can have an assigned reserve in the general fund specifically for these types of things and then decrement that over time not impacting your operational budget.

So when we go to use them, we'll take them out of the reserves instead of taking them out of the regular general fund. Correct. Revenue. Yep. Yep. That designated reserve. Yeah. Yeah. Which is now part of the general fund.

And your council or any future council can decide what they want to do with that. Right. Okay. All right. Here's the community benefit contribution fund. So, the funds that are collected pursuant to development agreement in place uh for example ridge uh 2001 uh requires payment of fees into the fund for new development uh uh for lots uh vacant lots andor lots with homes. Um funds can be used for these things. providing loans quote unquote um because I don't like that word uh to advance planning or construction of projects. So what this is telling me is that if you need money to build something and you don't have any money in a certain fund, you can use money to the extent it's payable in this fund to advance that money to be paid back in the future. Well, we see where that has come in the city of Plymouth. Okay, which is why you have numerous negative balance funds. Sir, that's why I don't like that word loan, sir. Uh providing quote unquote loans for reimbursing costs advanced for past projects. Uh i.e. and this is this is in the agreement itself. Uh i.e. reimbursing water fund for debt service on Plymouth pipeline projects. So again, it it has to do with this loan. So presumably that's going to be paid back into something else. Now why you would pay back a cost when you're trying to reimburse for it doesn't make any sense to me. Okay. So it's it contradicts uh that statement contradicts itself. Um constructing uh enhancement projects which is uh good and I would those that second and third bullet are the two bullets that I would look at when trying to pay this loan off for $150,000. Um only because in the second bullet um that statement contradicts itself. Um and we are talking about uh something

with the u with the water um fund and then constructing enhancement projects. The aoyo ditch was an enhancement project plain and simple. So if the second bullet fails, the third bullet prevails um and we can use that one. So once we talk to legal um I think we we'll be able to do this and and move forward to pay that loan off. I'm I'm curious what does that a royal ditch loan cost us? Like what's the is there an interest rate on it? Are we paying interest? The loan? Yeah. $150,000 loan. There is interest. Um I went to cuz we're delinquent on it. I went to the board of supervisors in October. Um all interest is paused until July 1. Oh, nice.

On the understanding that we're going to at least make a payment. Um and Andy has come up with the way we just pay it off. So just be done with it. Did you have a question, Ricky? 50. It's It's 150 plus. Well, we're talking about the one with the county right now is 150. The pipeline loan is different. Yeah. Yeah. Just a pipeline loan. All right. Um so, determine the potential for including that in the 2627 budget. Uh if we do use that $150,000, uh this fund will still have $240,000 in it at the end of the day.

Next year. Okay. Uh these are the only two capital projects. Uh they're both street related projects um that I'm aware of at this point. Um one I just found out about uh last week. Uh the Locust Mill Popppler project uh that was budgeted in the current fiscal year. Um however, it was determined that that cost may be a lot more than what's indicated there. Um those funds were actually budgeted out of an impact fee fund. um under the opaces that whatever was going to be done to Locust Mill and Popppler was actually going to be an enhancement uh to the community. Uh maybe add some ADA things uh attached to it uh where you could use uh those development impact fees um for that. Nothing has been done with that. Uh so that needs to be revisited. Um the old Sacramento street rehabilitation project, I think the city manager can talk a little bit more about that, but the cost for that is unknown. Um but uh the public works superintendent seemed very very excited uh that we may be able to do this using some of the gas apps funds. So we will be looking at that. I'll work with the city manager determine how that might be added to the budget if it is added to the budget. Um and you'll see that come back. Uh because we do have $360,000 in the gas tax SB1 fund uh that could only be used for transportation related purposes. So, um, obviously you don't want this money to just sit and never do anything. You want to get get some stuff done. Uh, so I think we'll, uh, try to figure out what the biggest priority is for the city. Uh, absolutely any discussion that your council might have, uh, subsequent to this conversation that we're having now, um, uh, and get something on the books for next year.

Oh. Oh, you first. Ladies first. Uh, I think we already had that conversation and we had decided that I don't know. I think we've talked about it a few times. I thought we decided Locust Mill popppler that intersection right there needed to be addressed first. Do you remember that? Mhm. And then I know there was conversations about trying to figure out the situation with Old Sacramento Road and now we know for sure is our responsibility and that was question about that prior to is that correct? So sac old Sacramento is ours. Um to the wastewater plant,

correct? And so um the Locust Milo popular project is I mean the the 150,000 won't cover it. And so we were looking at doing some stuff on Old Sack Road just to get that road more serviceable. Is there anything we can do to go back to the county and be like, "Look, this should have never been handed to us in the first place." Um that that ship sailed a couple quite a few years ago. Okay. So,

we are working with uh ACTC with their pilot program. So, I'm pushing hard to get to get us on their pilot program because it would be a great learning um test for them. Andy, is there any way that if we have a fund with a lot of money in it that we could put in an interest acring account or is that too far-fetched to where it's either illegal or uh we wouldn't be able to get it out quick enough if we had to spend some of that money? It's already in there.

When you say an interest recurring account, what do you mean? make make have our money make money

it is okay um that money well let's let me see what the next slide is let me go I'm going to go I'm going to go up to this slide okay so these are your impact fees okay this is what you have in your impact fee funds all right so you can see here you've got significant amounts in in three of these funds you have general administrative impact fee which would be for city facilities and the such um city hall the city buildings, etc. Um, streets impact fee, which can only be used for transportation related purposes. Um, and your fire impact fee um has a significant amount in it as well. Um, and the police impact fee, that's a small amount. Um, you can see there's almost $1.3 million um, in those four funds combined. That money is invested.

Awesome. Okay. By virtue of you being in a sweep account uh, with Wells Fargo Bank. Terrific. which is earning a significant amount of interest uh typically more than life. Okay. Um uh you're you're in a really good position to continue to earn interest. And the nice thing is about the special revenue funds is any interest that's earned on that money has to stay in that fund legally. It cannot be used for any other purpose. Thank you. Okay. So yes, that is being done. Do we do we budget for some of the interest in our revenue for that for them? Do we what

do we budget for the interest that occurs on there? Is that what the 15,000 is there? All those revenues are interest. Okay.

Yep. That's the only thing because I never anticipate the receive impact piece. So, but I do budget the re the interest. Okay. Um this was the next slide. So, these are funds with negative balances. Uh these are funds that uh uh you've heard about before uh that need to be reviewed and ultimately closed out in some way, shape or form. Um these funds have not had activity for in some cases decades. Okay? And these funds have had reports in prior audits uh that just keep carrying over year after year after year as negative balances. So uh something needs to give, something needs to change. Um and I think we just need to close close these out. uh whether it be gradually um and maybe there's more research that can be done um but I'm not sure that there is because I think we've exhausted everything trying to figure out uh if there's any other means to collect from any other sources that might pay for these uh costs that were incurred a long time ago. So those three funds make up $838,000 in negative balance. Okay, these are deficit balances and that's basically half of your general fund reserve. that it is what it is. Um, just wanted to point that out. So, again, I'll work with that city manager, bring back to the city council, something that it's plausible um, and that ultimately maybe we can approve. Um, maybe moving these into the general fund and getting rid of these funds, similar to what we're doing with the TOT fund. They're just carrying them as negative reserves in the general fund, but it's it's general fund liability right now. Um, plain and simple.

Andy, how would we just wipe them off? Because aren't these for expenditures that we paid for funds that we were expecting to get? So, why wouldn't they be considered an expense? We could run it through the income statement. So, all of these costs were incurred. Okay? So, in other words, that's why there was a a that's why there's a negative balance. This is money that went out the door for whatever.

Uh in the case of the general plan update, there is a a fee. It's a development fee that's charged for new development that pays for a portion of this. I think you received $269 in that fee in the current year. Okay. Okay. It's going to take a thousand years. Yeah. for us to recoup that. So rather than just keep showing this as a negative, it's never going to be advertised away unless you unless you quadruple the size of the city, you know, with new development. Um, and that's the case for for most of these things. Um,

and can we do it in this year and not carry it forward? It seems like it I mean yeah, why why would we just keep it? We can we can get rid of just make journal entry and just you and if you have any development in the future where this fee acrru this fee has to acrue to that special fund that's what a development fee is but if you do that as long as you have the the detail and the backup that you paid this off with general fund money you're okay got it deplete our reserves very it would cut our reserves in half but it's not it's not cash it's not money it's some it's just numbers it just needs to wiped through the income statement.

Deficit cash. It's deficit cash. So yeah, these So in other words, the general fund at the end of the day will have when all things are settled $1.6 million in cash. If you only had two accounts left, you'd have cash and fund balance. Okay? The debit and the credit. This fund has a credit in cash and a debit in fund balance. All three of those funds. So we got to swap those. That's why your total cash in this situation is about $800,000 when you combine them. So, yes, it's cash.

I It's wait. So, basically, we're going to be writing the check out of our checkbook. You You were writing a check out of the checkbook in this fund using other funds money way back when. Way back when. That's right. So, but our cash balance right now is not going to change because we make a your aggregate cash balance is not going to change that. Okay, that's more what I see myself and other people would look at that and say, "Okay, we're affecting cash." So, now all of a sudden, we're going to be about $800,000 less. That's not the case because we've already paid it. All those negative amounts are assumed in the grand grand total of all cash and all funds. Yes.

Right. But it'll just be moving it to equal zero. They'll go to zero and then the general fund will get lower, right? Because there's something out there already that needs to be cleared up. Yeah. They they need to be eliminated. The only way to eliminate them is So right now So right now it looks like in the general fund, excuse me, this 800,000 is sitting in there when in actuality it's not correct. So by removing that, we're being more transparent. We're clearing up our ledger. and having more accurate numbers to give. That's exactly right. Okay. But we're not we're not we're not going to reduce our actual cash that he balances every month,

right? The cash is still there. It's just the numbers. Yes. It's like fake money. I mean, I know it's not, but that's what it reminds me. So stating our cash balance. Yes. Exactly. Yeah. You're sharing your general fund with 1.6 million in cash. 110% of your operating budget. You know, you're doing really well, but over here you're hiding. You're pushing aside these funds with negative balances that have to settle to somewhere. Ultimately, they have to. Either you're gonna get revenue, but you're not or you're going to have to wipe it out, right? And the only way to wipe it out is find a fund with money. And I'm guessing we already took the expense for them when we paid when we paid for all these things. I'm I'm assuming we already took the expense.

Yeah. Got to fix it. Yeah. It's just it's just year after year after year. And when I go back a a decade, it's the same story. Yeah.

Okay. Then I have another note in the white box down there. Uh we need to review the Miwok Indian project fund. Uh the current balance in that fund is for legal and other project costs related to the casino project that have been placed into this fund, paid from this fund, but there's no cash in this fund. Okay? So, it has a negative balance of 85593. Presumably, when this fund was created, and I don't know when it was created, but when it was created, um it was presumed that the uh the tribe would pay this back and that we would get reimbursed for those costs related to this project. I don't know. Uh that's why I have the question there in the bullet. Are these costs reimburseable? So, I think we need to turn them off. We haven't found anything in our records indicating that we can get we can or owed this by the by the tribe. So we'll have to

look into negotiations later. Well,

so there were ad hoc meetings and there were conversations had that weren't sitting at this dis which is the issue I've always had with the ad hoc meetings. At some point, somebody along the way agreed that if we did engineering, if we did things that would require us to pay fees to our legal department and our engineering, that money would be reimbursed by the tribe. So, I don't care if it means calling past council members or whatever it is. There was some agreement to that effect made somewhere along the lines cuz why would we have that line item in the budget if we didn't

and it's a separate fund, too. And

I I know. So, somewhere along the line, somebody said that it's documented somewhere. So if you're looking through meeting minutes, it may not be there for two reasons. One, closed sessions, and two, ad hoc committees. So somebody didn't just pull it out of their rear end and make up uh this fund and put it in. Somebody had to agree to that somewhere along the way. So $85,000 is a significant amount of money that we have spent time and energy out of our staff working towards possibilities for the tribe. I I don't know if the tribe's been reached out to about this at all through the ad hoc.

No, but I took notes. Huh? I took notes and we're trying to get another a meeting on the books with them soon.

Okay. So yeah, I mean I this this line item somebody didn't just sneak in here at night and put it in our budget and like make it up like it's there for a reason. So somebody somewhere sometime agreed that that would be reimburseable and so in in my opinion we don't have any more conversations than that until that's paid for. Do we have any timeline on when that happened? Like, could we go back and look at the ledgers and see when these checks were written for this work? And we can go back maybe to the minutes or see at least who was on the council at that time and maybe do some research that way. Um, and be like, "Hey, you guys, you wrote these checks. Why'd you write these checks? Can you let us know? Is there a document, a signed document?" Good lord, that wouldn't that be great? I my guess is um yes, you're going to be able to find check obviously when when the checks are written.

Yeah. And what they are written for on our side. And additionally, um I can tell you for certain that uh the previous city council was in conversations with the tribe through ad hoc committees. Mike Mclofflin, Keith White were the ad hoc members in case anybody needs to know that. So they can be contacted.

Okay. Follow up on that.

All right. So then there's two funds, a CFD fund. So you have a facilities maintenance fund for the Zimpendell Ridge CFD uh that pays for certain things. Uh these funds are are completely reconciled. The amounts for the coming fiscal year. I have not seen an engineers report. uh it's typically prepared by I think NBS. Um I don't know if that's come back to the council yet for for next year or not uh for the CFD, but typically there's a small uh CPI growth uh amount attached to both the operating and the public safety uh CFDs. uh at the end of this fiscal year and starting 2627 that the fund 80 the oper the operations fund is likely to have uh $285,000 in it. Um and then the assessment that came in in the current year uh was 132604. So it's going to be at least that much that's coming in. Um the 2627 expenditure plan will be recommended with the budget. Um and that will likely include the continued contract for landscaping maintenance uh that they entered into in the current fiscal year. Uh recurring maintenance and operating costs and then any administrative costs is required. Um so I mean not not a whole lot going on there. There was one project uh that happened uh this year uh that was wholly paid for uh by the CFD. So that's a sunk cost um and has been built into the existing numbers. Um but uh one thing that I would recommend is that uh we get the information uh to the extent possible from the CFD group themselves to find out what their budget needs to be at least from their perspective uh so that we can consider that um and build that in moving forward. Fund 81 is just for public safety. So it

would be for a portion of the law enforcement contract with Amaro County uh and then the fire services contract with the fire district. Uh that fund is likely to begin 2627 with about 236,000 in fund balance. One thing I will say is that this year, the current fiscal year is the first year that this fund has ever paid for anything related to public safety. Uh, so even though it's been in existence since 2016, it has never paid a dime for public safety costs. Okay. Um, and the likely reason for that is because your public safety costs have been so low in the past that it hasn't needed to. Okay. So, but it should have. Doesn't matter how low they are. It should have it should have paid

and it will now and going forward. What's that? And it will now and going forward.

Right. Right. So, um, so what we're doing is, uh, we're building in, uh, for the public safety contract with Amador County, uh, for the sheriff, uh, we're building in $40,000 a year and then 40,000 for prior years for, I think, three years we're building that in. So, it's about $80,000 a year, uh, that we're billing uh, for three years. Next year will be the second year. Um so uh and then with the increase in the fire district amount it completely makes more sense to do that. Went over that one real quick. Uh and then this is the last slide. So budget development some of the next steps. So obviously based on what you've seen been a lot of lot of discussion points um a lot of things that that need to be considered uh moving moving forward in looking at the budget. uh we need to come back with a balanced budget uh to your city council uh within the next month uh for consideration. Um and there's ways that we'll be able to do that. Um but uh the goal right now would be to receive any feedback or direction that you might have based on what you've heard. Uh continue to reconcile the fiscal activity uh through the current date and Ricky's doing a great job at that. Um and then development of a of a proposed budget. So like I said, the preliminary budget, all the schedules are done. uh numbers just need to be updated and based on what comes out of today. That will happen. Um we'll get the proposed budget to you a couple of weeks before so you can scour through it, look at it, make sense of it, the public can look at it and and ask questions. Um and then we'll come back uh for uh potential adoption subsequent to that uh with your council before June 30th, 2026. So, I'll stop there and answer any questions or receive any direction you might have.

Do we have you on the calendar for this uh whatever the meeting is that you'll be back for or will we have So, I think your meetings on June 11th and June 25th, right? Correct. Won't be any later than June 25th. Okay. Um I think that you know if you want if you I was going to say if we could shoot for June 11th. I think June 25th we are uh anticipating like the 218 stuff. Okay. So, does that work with your timeline for the 25th? Uh the 11th

the the only thing with the 11th it can. Yes. Uh I can I can get it. Uh but I like I said I want to give you it's May 18th today. I want to give you a couple of weeks uh where you can look at this. So, I would have to walk away um and then have immediate conversations with the city manager on how we're going to bring back this balanced budget um and then get those documents prepared, which won't take that long because they're already 90% prepared. Um and you know, put those in front of you for consideration uh a couple of weeks before okay before you do that. Perfect. Thank you.

So, there is a possibility it and which obviously that doesn't it doesn't matter. you guys can go forward without me, but there's a possibility I won't be able to be here on June 11th um due to out of state folks visiting. So I there is that. So just to put it out there, I'll try.

I'm flexible. Yeah, sounds good. Uh anybody have any follow-up questions currently right now? I personally feel like I I hashed out and asked everything while we were going through it and now I just need to marinate on the information. Can we get a copy of this? Yeah, I'll leave it with Actually, you have one. Okay. Could you email it to us? Yeah. Thank you, Eddie. with the proposed budget documents. Will we have what we had for 2526 and the actuals and then then then what we're proposing? So we'll have like the three. Yeah. So

budget for 2526 and then or yeah and then for actual and then this is what we're proposing. So we can just see the what I can do is is I can update it one more time uh specifically for the general fund. Okay. I mean that that's the fund that you're focus on. Um I can update it based on where we're at right now.

Okay. And keep in mind there's adjustment. There's a couple of adjustments that need to be made and everything. So this is why I'm really reluctant sometimes to show actuals and then estimates because there's no linear progression or anything that you can build in looking at the number of months for certain things particularly expenditures like insurance um and then revenues like sales tax or property tax if you know how it comes in. So, I have to qualify that and that and that's a lot more work and you know I got I want to make sure everybody know understands that.

But knowing how important it is um I can do that. Okay. And I can put in maybe by the end of I don't know May or something like that in a week to load the numbers in put my estimates in. If it's a weird number and it's way different than what you're seeing and it's not, you know, right as to the why, I'll explain it, right? Um, but you know, you got a lot of line items. So, I want to do as few of those as possible. But yes, I can do that. That just for me that would help to look at the cadence so I can say, you know, okay, you know, whoops, they missed an account. This one's way off. Okay, this, you know, we can discuss it, right? Has give us a better snapshot, right?

Okay. I'd appreciate that. Thank you. And then I'm happy, you know, to for you to set up any council member to set up a conversation. Make sure you include Ricky, too. Um, with the three of us or four of us or whatever, long as you don't have a quorum, um, to go over this stuff in detail, and I'll give you what's in my mind. Okay. You're too expensive for that. Yeah. Yeah, it's a very nice offers. And then were you going to donate that time, Andy? Were you going to donate that time? Am I going to donate? I love that. Love,

don't push it. Council member,

I'll buy you a donut. Uh, we have a question online, please. Good evening, Stephanie Moreno. Um, Plymouth resident small business owner. I had to join the meeting late because I was working late and then it was an incorrect link on the thing. So, it took me a while to get in. Um, since nothing was presented to us ahead of time and um, as far as the materials and you only took comments before the presentation, are you going to open for public comments now for us to ask clarifying questions about what was presented?

No. So we any questions that we have as a result of the presentation that we were not privy to ahead of time will not be answered until the final budget comes back for approval. The next time would be a proposed budget. So I would I mean in the meantime I would also encourage you to send uh questions via email. Is there a reason that you don't want to accommodate the public and let them answer ask questions now even if you don't answer them? I mean, I'll go to council for it.

So, we we don't do that. We take public comment prior to the item happening and then that's you I mean we don't, right? But usually you have the materials available for the public so they know what to ask. You didn't do that. we had nothing to look at ahead of time in order to answer ask questions because it's just a workshop. It was just a presentation tonight

uh that I I heard the finance director said he's going to put his preliminary budget together based on what you told him. So actions being taken. I I have put a preliminary budget together with the intention of taking what comes out of this workshop to put the proposed budget together which will be fully considered with all the documents and everything else. Yeah. And he's asking for input at this point if we have any questions. So he's only asking for input from the council members. Got it.

Council in the past we have been denied the right to have our questions asked and answered during the preliminary budget hearing. Will the council commit to allowing the public to have their questions asked and answered at the public hearing for the budget adoption for prelim preliminary budget? Yeah, during public comment. Absolutely. Not during public comment. During Not during public comment, during the p the public hearing for the budget. It's not a public hearing. No, it's it's during during the budget item for the budget. Will we be allowed to ask questions after the preliminary budget has been presented so that we know what to ask?

Uh yeah. Yeah. Let we'll think about that, Stephanie. Uh we'll take it under Viceman and we'll get back to you. Okay. Thank you. Thank you. Okay. Um anybody else? If there's none, then I will say we conclude this meeting at 6:58 tonight. Thank you for coming and have a good night.