City Council - Regular Meeting

Good evening. I thank everybody uh in the building and online for being here tonight for the regular meeting of the Plymouth City Council, Thursday, March 26, 2026 at 6:33 p.m. And if I could get city clerk to do a roll call. Council member Bottomley here. Council member Cranford here. Council member Dell here. Mayor Nun here. Thank you. We have a quorum. Okay.

Okay. All right. Moving on. Item two, approval of city council regular meeting agenda. What? Oh, I missed the pledge. I'm sorry. How can I pledge? Thank you. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay. Now moving on. Item two, approval of city council regular meeting agenda of March 26. I are we going to rearrange the agenda?

Oh yeah, we are going to move 7.1. I believe it's 71. We're going to move 71 to you wanted that right after 53 or right four. Okay. So, we're going to hear 7.1 right after 5.3. Can we do those above public hearings, Andreas? Yes. Okay. Thank you. Oh, I move to approve the amended agenda for March 26, 2026. Second. Council member Bottomley.

I. Council member Cranford. Hi, Council Member Dell. Hi, Vice Mayor Hornish. Hi, Mayor Nun. Hi. Thank you. Motion passes. All right. At this time, I'm going to open the floor to public comment. And we have cards from No, go ahead, Steve. It's all right. It's all right. I think you got a card in, too. Uh, Steve, Plymouth. Um, I think on February 23rd, city council met at the Oddfellows Lodge for uh screening uh manager positions. Correct.

No. Correct. I don't know the exact date. I don't know the date. Monday night. It was a Monday night. And uh since I've been kind of working on the hall, I looked up there Monday night. Lights are on, heat's on. So, I went up and turned everything off. But what I think the city council needs to do is apologize to the citizens of Plymouth because I don't want to thank you, but you need to apologize to them cuz that heater and lights would have been running for 3 days till the senior exercise class would have come in. And I don't know if it's arrogance or ignorance or whatever, but there's a sign right above the heater that says shut it off. That's all I have to say.

Well, let me address that real quick. I could tell you that I believe that night because from my house you could see the hall and I contacted at the time interim city manager and let him know and that I saw lights on and I can tell you that's not a part of the building we were using and he got them turned off. It was very much the part of the building you were using cuz there were water bottles still on the tables. Okay. the the part I saw was the upper deck is that was where light

I have a light bulb up there just I had it I don't have it up there anymore because I'm working on that part of the building I had a light bulb up there on at night a single 60 watt LED bulb and well I could tell you that I saw pretty good light coming through all of the windows on the upper floor and I let city manager know to let city staff know if that was on but I did not see and I you know maybe I missed it I'm just saying we did see that they were on and we let staff know to get it turned off. So, at any rate, if if that happened, we apologize. I'm just

Well, you should apologize to the citizens and and actually there are no lights in the hall. There were no lights. I have rewired the old part of the hall. I have all the lights working now. So, um I had one light bulb on up there. Yeah. I could just tell you that that upper the main section that's not in use right now was that. So I well there was there was light then cuz it I don't know if the city manager remembers me calling and saying I see light with a single light bulb on an extension cord. I've since brought power to that part of the building cuz the previous city council when they redid the kitchen part just cut the electricity off. Well, we're hearing your concern and I am apologizing if that happened. So yeah.

Okay. Um, we have a card from Ellen Brickingham.

Hi, Ellen Bingham. Um, I just wanted to take the opportunity tonight um, at city council to introduce myself. I'm your new um, local government representative from PG&. So, I look forward to continuing the partnership PG Genie has with the city and working with you all, being a resource to you all and your staff. Um, here for any questions that you may have. I've left my information on my public comment card. Or actually, did I leave my information on the public comment card? I might not have. I don't believe I see I don't believe I see contact information. Okay, I can add it if that's okay. I can grab it and add it. I don't have my business card yet. I'm coming in on my first month here. So, um that's fine.

They they haven't come from the printing press quite yet. So, um but I'll make sure to leave my contact information so that you have it if any questions arise. I'm here to help. I'm here to be a resource. I'm here to connect um the city of Plymouth to to PG. Well, thank you very much. Okay. Thanks. Sorry for the interruption. We've learned that our cameras aren't working. Could we take a short break to try and fix those? Yes, we'll take a recess on that.

640 640. We're take a recess at 640 to fix cameras.

Thank you. I believe we have the camera situation fixed and uh we are back in progress at 644. So, one thing I wanted to correct, it was brought to my attention um by council members um if Mr. Penote, you had talked about the city council had left on the lights on, did you say February 23rd? Hey, you guys did the city manager meeting. Okay. Because that was back

that was back in January, like a month before. So council council's told me that was January 26. So I just wanted to make that correction. Oh, okay. So I just move left on for three days. my sign. Okay. I just want to make that correction. So, let's move on to um we have anyone on Zoom? No. Anyone in the audience? Yeah. Come on up. What?

Yeah. Yeah. Robert Moody from Main Street. So, here's my concern. Of course, we're watching the sewer trucks go back and forth down Main Street and I was talking to a friend of mine the other day and he was saying they're also coming up Latro side too, which is almost double the trucks that are going into the sewer plant. So, I got thinking. I'm I'm asking him questions because this is what he does for a living. What's the long-term effects of us dumping all this sewage in our land? And the long-term effect is going to be shorter than normal because sooner or later we're going to have to get that all cleaned up and and dump pulled out and take it to another place in a facility and then it's going to cost us tens of thousands of dollars to get our sewer plant fixed up and cleaned up. And the road down there, I got two spots in front of my house that had meter water meter repair. They're pretty You could hear the trailers and trucks hitting them and and past down the S turn and all that. The road's getting tore up. There's 10 ton limit on that road and these trucks are weighing anywhere from 20 to almost 50,000 pounds. Okay.

Thank you. Thank you. Oh, do I have enough time? Yeah. One minute. This top thing down on and and you you know this the times of the traffic that catches would catch the most for the cops is the mornings and then the evenings. I've been working for over a year trying to get some fixed down there. The first time it happened, they automatically came and did this speed bump that's on Rex's Mhm.

watch. And I could never get no signage. And then we got signage. And then all of a sudden, I see the signs posted down here on uh Empire are 15 miles an hour now. And I don't I don't remember it being a a topic. But if I don't know we I want to ask so Kaden keeps telling me we have the flashing signs but he can't figure out how to program them. No, you're talking about the trailers. No, the individual

Oh, we we have we have uh signage that will go around the school that are flashing that they're they should be installed within the next week or so, but they're all good to go. All right. Cuz I've been asking him for like two, three months and I haven't seen nothing. Um they just came in probably about 3 weeks or a month ago. There was some updating to do on the software. Um, but they're but they're dialed in now, so we should get them um put in soon. Thank you.

I can tell you real quick, I'm as frustrated as you are. I watched them pull vehicles over. The sheriff's office is making stops and pulling vehicles over and you know, right in the house up the street from you. I watched them do it. Then I went inside, came back out, sat down, and they had left and a vehicle passed another vehicle through the intersection, through the stop sign, double at least the speed limit. They can't be there all the time, but they are trying. It seems like a little bit more in the last few months. Yeah. Yeah.

I understand. There's no good. Well, they're there in the evenings. I've been seeing them a lot, but I mean they're it's a lot better than used to be. So, we have uh Steven Saunders00.

We need you to turn the mic on. If you push the button, get the the red light to come on. There you go. Okay, good. Steve Saunders 19,000 Golden Way limit. I wanted to bring something to the attention of the council that's been an ongoing issue. This is now going on year three. Uh I live in Hawk View and our properties are a multi-acreage parcel that's undeveloped. And uh in your code enforcement, there's a spot that says that it's the responsibility of the property owner to maintain a 30-foot buffer from on the perimeter of that um parcel. And for the last two years, now this is going to be the third year, I've asked people here that work for the city to address it and to solve it. And I've learned that I'm the hot potato. I get pushed around to another guy to another guy and in some cases never ever return phone call. And uh I think that's unacceptable. And now that fire season is approaching, these weeds and what used to be small shrubs have now grown even larger are just asking I think we're asking for trouble. So my question is do we have are are we are do we enforce our code and if so who does that who's responsible for it and who's responsible to make sure that it's done hello I'll let city manager as far as who enforces our codes speak to that

as well we we do have a code enforcement gentleman I spoke to him today about your concerns the same way I did. I said when we you and I spoke back in September when I first got here. Um and I've spoken to our code enforcement uh person. We're having a hard time tracking down the owner of the property and who it was. Apparently it's an elderly person that went to Montana and our letters have been getting sent back. Um what we're looking what we're going to look into is if the city does take care of it, what we can do to invoice them um on the property or or try and track down another person that is responsible for the property. So it's being looked at, Mr. Saunders. So who is going to actually bird dog that through the process? Who's the what's the name of that person? Cameron Begby.

That's you. Yes, ma'am. Okay. Uh and I would appreciate a phone call back. Uh so what can we expect? Is this a a twoe process? a twomonth process or will it be after all the fires happen in September, October, November? I I can't give you a timeline on that, sir. Just it's being actively worked on, but I don't want to pinch and be a hold myself. Worked on now. Correct. Yes, sir. And who is working on it now? I am, sir. Okay. So, what have you done between September and March? We've put out a lot of other fires that the city was facing as well.

So, I'm kind of in the mix. I mean, it it's being addressed. We're we're having a hard time. They've had a hard time for the last couple years, apparently, according to our code enforcement officer to track this person down. Am I correct in saying that you folks have the ability to take care of the problem and bill the homeowner or help build the property owner? We're looking into that, Mr. That's what Cameron told you. We're looking into those options. Yeah. Because we've had a hard time reaching the property owner. Pretty clear. Yes, I have that authority or no, I don't have that authority. It's not clear, Mr. Saunders. We got to look our codes to make sure that we can do that. Your concern's been noted. We're looking into it.

I think we're we're getting pretty far over the time and off the chart. Um they are working on it. That's what he's saying. He's working on it. You can keep following up with him. For time wise, we need to keep going. I think we have other people waiting to speak, I believe. Okay. And I'll just let you know that uh I'm not the only homeowner that is concerned about it. I understand if one woman one woman was supposed to be here or not but she was unable to come. So I'm not the only squeaky wheel. Okay. Okay. I understand and we are working on it. Thank you. Okay. Carol hand here. No.

Okay. Do we have anyone else online or? Yeah. Come on. Hi, Amy White of Old Sacramento Road. I just want to reiterate the uh like Robert said, the septic concern of the septic trucks and the wear and tear that is putting on the roads. And uh I did get uh receive the the test results uh for the test wells that are done out there. I did see that it's done in July and it's only required, Cameron said, once a year through the state. Is that correct? The reports filed once a year. Yeah, once a year. But the tests are done throughout the year. Yes, ma'am.

Uh I was hoping to maybe if we could get at least maybe some tests done during a wet time of the year because the middle of the summer seems definitely an easy time to take that test and have a clear result opposed to when it's wet and rainy. Thank you.

Thank you. Do we have anyone else public comment? Rosemary, Marino, Plymouth. Um, my concern is the weeds also. Um, I know that the walking path is getting really high and I know that I've come and address concerns about that and hopefully the city was reaching out to Calrans, but I'm wondering if anything has been done with that, if there's been any correspondence with Calrans or if the city's going to look into it because it's about this high on one side and it's getting about this high on the other. And I already have a had a friend locally that had a 4-ft rattlesnake in their yard. So, it's a little concerning to be walking out there. Um, even on some of the side streets, the roads getting kind of high, the weeds along the side. Um, and then the cemetery, I saw that someone went up and did a little bit up there. Um, I was wondering if that's going to get finished or what's going to happen with that also.

Thank you. Anyone else? No one online. Can I? Yeah, go ahead. I just want to take the opportunity to once again go on record saying thanks Calrans. All right then. Um, all right. Hearing seeing no one else, we're going to close public comment at this time. Move on to looks like presentation proclamations. We have none. So, we'll move on to five consent calendar items and get a motion to approve.

I motion to approve the consent calendar items. I second. Council member Bottomley. I. Council member Cranford. I. Council member Dell. I. Vice Mayor Hornish. I. Mayor Nun. I. Thank you. Motion passes.

Okay. At this time, I believe we're this is where we're going to move to 7.1. Okay. At this time, we're going to hear item 7.1 is uh receive midyear budget update from finance director Andy Heath and consider approval of resolution number 2026-04 incorporating budget update fund balance projections into fiscal year 2025 2026 budget. And let me find that on here. Can we get the staff report? You want to go to Andy? Uh, can you hear me? Can you hear me? Okay, Andy, we can hear you. Can you make your presentation larger on the screen by any chance?

Uh, uh, yeah. Yeah, I'm going to You can see it though, right? Yes, sir. Let me start the Okay. How is that better? Do we need to public comment? Do we need to open it to public comment, I think, first and give the staff report, right? The budget, I think we'd want to hear the report first, then take public comment. didn't take the public comment. Okay, that's fine. All right. The city attorneys told me we'll do it like this, so sounds good. Okay, you should be able to see the presentation now a lot better. Uh, good to go. You hear me?

All right. All right. So, this is the midyear update for fiscal 2526. Uh keep in mind that uh the city did adopt a budget uh in September earlier actually earlier this fiscal year about 6 months ago. Uh subsequent to not approving a budget in June uh because it was essentially using a lot of reserves at that time. Um and ultimately we were the staff was directed to go back and correct that um and come up with uh different alternatives uh to put in place uh to actually alleviate that use of uh reserves um in the general fund and we were able to do that. We brought back a budget that had a slight surplus. So I've got some slides that will go to that but this is a mid-year update um on the major funds for the city. Uh actually all funds were updated as part of the schedules uh that were in the packet. Uh but as part of tonight's presentation, I'm only going to go through the ones that uh that are the most pertinent uh funds. So as part of tonight's presentation, I'll go over an overview of the revised mid-year budget review development process and some of the things that were considered as part of that. We'll look at the 2526 midyear budget and the forecast for the general fund. Uh we'll look at the major budget for the enterprise funds, which are water and sewer. Um then I've got some schedules for uh some other fund groups and I'll call out a couple of funds that I want the uh to alert the council to. Um and then subsequent to that we'll go into next steps and any questions the council might have. Um as part of the development process for midyear um keep in mind the finance department continues to catch up uh from July 2021 moving forward. Uh it's taking a while uh but I can say that the fiscal 2122 audit is finally underway. Um and I do have a meeting with them next week uh to talk about internal controls and the such. Uh but nonetheless, we are working with the Pune group on the 2122 audit. Uh so that is a good thing. Uh finance staff that is on that's on site is

actually stabilizing. So over the course of the last uh nine months to a year or so, we've had three different people uh working in finance on site, actually four different people. Um we finally have uh Ricky there um and he's doing a great job. the the posting of everything uh is seemingly caught up. Um payrolls are all posted. Everything looks like it's in the in the general ledger. Um and more importantly, it looks like it's uh pretty close to 100% correct. So that is a far cry from from where we were u about a year and a half ago uh when there was a lot that was not posted um and a lot of errors that were that were in the uh in the G city's general ledger. We did a comprehensive review and update of the 2425 uh anticipated final data. So fiscal 2425 ended last June 30th. So that is the fiscal year just finished. Uh we looked at all the anticipated financial data uh for fiscal 2425 and what you're seeing in the schedules is the uh anticipated uh data that will actually acrue. We're still doing some approvals and some corrections for fiscal 2425. Um, and that that is why until the years are audited, you see estimated uh in the column. So, um, I only ever put actual uh when I can actually tie those to the GL to the audit. Um, and that can't be done until the audit's done. Uh, so that's why you do allow actuals, but I anticipate that the estimated amounts that you're seeing will be pretty close to what the actual numbers end up being for most of the schedules. uh fiscal 2526 revised budget was adopted on September 25th 2025. We mentioned that uh review of the expected fiscal activity to date. We went through everything so far for the first eight months of the fiscal year um for through fiscal 2526 and then we updated the budgets as required. This is the city's general fund budget.

Uh so on the top line you can see the adopted budget for the general fund. uh 1.38 million in revenue and 1.38 million in expenditure. So, we anticipated a surplus to reserves uh or fund balance um used interchangeably of just over $5,000. Um the estimated amounts after going through all of the detail and looking at where we're at uh so far year to date and adjusting the amounts on where we believe we anticipate uh balances will be uh on June 30th. uh revenues uh higher by about $9,000. So not much change in revenue in the aggregate uh 1.39 million there. And then expenditures, you can see there's a significant change in expenditures upward uh to about 1 point just under 1.6 million. So there's a $217,000 increase in general fund expenditures. So, where it was originally anticipated when the budget was adopted that there would be a surplus to reserves of $5,000, uh there's actually now an anticipated use of reserves for the fiscal year of just over $200,000. Uh if indeed uh that $200,000 is used, uh the general fund uh will have uh a fund balance or reserves of 1.87 million uh at the end of the day. And I have a slide that will go into that a little more detail. uh looking at some of the noted changes. So, uh we mentioned uh that revenues are going up by about $9,000. So, that's not a whole lot when you're talking about a $1.4 million budget, but there are certain revenues that are going up and certain revenues that are going down on an adjusted basis. So, property taxes uh and sales taxes are both going up uh a little bit. Uh property taxes are going up based on what was received in the prior year. And then again, we did get the first payment uh from the county uh which is a teeter payment uh which we can extrapolate out to determine exactly how much we're going to receive in the

secured role. Uh so I'm comfortable up being mapped by 24,000. Sales taxes are coming in a little bit higher. Um Plymouth is basically the only city in the state that that I'm working with right now that uh I am raising the sales tax budget. Uh so that's a good thing. uh but you are trending higher uh than budget. Uh so $3,500 increase there. Uh increase in planning and encroachment fees based on current activities. So another $4,000 there. And then an increase in pool revenues uh based on the prior year activity about $3,500 there. Couple of uh revenue sources are projected to be lower uh than the original budget uh particularly transient occupancy tax uh based on the collections to date. uh keeping in mind that uh the city no longer receives toot from the Shannidoa in um and the receipts that are coming in from the 49er park are are varied and it's hard to really peg exactly what they will be. So to be on the conservative side um and looking at what's exact what has been received so far this year uh lowering that by about 17,274 and then decrease in development related permits and fees uh about $11,000 decrease there. looking at the expenditure changes and keeping in mind that you did have that $200,000 increase from the original budget in general fund expenditures. So, uh outlined it by department here. Um and these schedules are available uh in the packet that you have. So, in general administration, an increase of just over 190,000 there. Um you had a termination payout for a staff member uh that added $33,000 to the budget in the general fund. Um and that that payout actually affected multiple funds. You had higher legal costs during the year for $195,000. There's a significant amount of legal uh costs that that have transpired um in the uh in the current fiscal year. Uh reduction in information technology and

contractual costs. So we're reducing uh some costs there. Uh $33,400 based on what's been spent to date and where we're likely to end the fiscal year. in finance, uh, lower anticipated staff and contractual services costs, keeping in mind that you had we had a lot of staff turnover, etc. Sometimes there was no staff there. So, a savings of $35,000 for those items. Uh, city engineer savings of $23,500 there. Uh, just based on lower cost to date in public works, streets, building regulation, uh, and planning. Uh, so you see those are kind of going up and down. uh there was a significant um reorganization staff reorganization that was prepared uh as part part of the budget uh balancing alternative. So that staff reorganization is fully implemented right now uh particularly in the public works and in the the building and planning area uh and all positions uh I believe are filled uh and uh payrolls are being recorded um the way that they were uh slated to be. When you extrapolate everything out, looking at exactly what was budgeted originally versus where we're likely to end up uh with staff costs uh for uh these three areas, um we see the adjustments uh that that that occur. Uh so um that is a real number. Parks and recreation similarly distribution of salaries subsequent to staff reorganization. So that's a true up there. Um and then for the swimming pool, $23,000 increase there. uh that's just based on an increase in the part-time salaries that are expected uh based on prior year actuals. So the swimming pool had a very robust year uh season last last year um and you know May through August whenever the pools open uh and as such uh a lot more money was spent on part-time folks um and at the same time a little bit more revenue

came in as well. So uh increasing that uh for mostly for the part-time salaries uh that were not originally budgeted uh with the with the adopted budget. Looking at general fund reserves or fund balance. So the anticipated ending reserves uh uh as of the year just finished is just over $2 million. So 2.07 million. Um assuming that what we just went over comes to fruition uh for the balance of the year. Um, and we actually do use 203,000 uh in general fund reserves to balance this year's budget as part of this year's budget. Uh, you will have 1.87 million remaining in fund balance or reserves on June 30th, 2026. So, um, one thing I do want to mention um, uh, at this point in time is that these reserves uh, do not include the potential impacts of absorbing funds with negative fund balances. Okay. So, there are several five about five funds um within a negative fund balance of a combined million dollars. Okay. And this is this is covered uh couple of times in the past at different budget presentations um uh regarding these funds. I do have a specific slide on these funds, but I do want to mention that here. So, that $1.8 $8 million to the extent the general fund needs to participate uh in covering that million dollar negative fund balance in any of those other funds uh would be lower. So now we'll look at the general fund multi-year forecast. So the purpose of this forecast again is to provide a forward-looking conservative baseline budgetary outlook where we're looking at the base case which is just looking at ongoing revenues and ongoing expenditures stripping out all of the one-time uh revenues and expenditures to assure that in the future the general fund um especially is a sustainable fund where revenues at least um are are at

least as as much as revenues as expenditures. So um that's what this forecast does do. Uh the forecast goes out about 5 years uh and it strips all that out. It has lots of assumptions built into it. Uh conservative assumptions for revenue growth uh and expenditure growth but on the same time on the same side. It does assume that all staff positions are filled for the entirety of the fiscal year. Uh so you have that cost fully absorbed within the forecast itself. Um, this includes all the updated fiscal information since 20 fiscal 2122. Um, and again, it does include uh all of that, all of the staff costs. So, when we look at that, this is what your forecast look like. So, you can see here right in the middle of this forecast for 2425 and 2526, you have some very large negative numbers. Uh so 2425 is the year just finished and we're likely to use about $313,000 in general fund reserves to balance uh basically to balance the 2425 fiscal year. I go through that in a minute. Um 2526 you can see I've updated the forecast to account for the 203,000 use of reserves that's now expected. Um in the past all of those large surpluses from 2122 to 2324 uh are based on receipts of uh one-time money particularly development fees um uh from the Zinfendel Ridge area where there was development going on out there. So those have ceased. Um but then what I want to make sure everybody sees is the future. Um and that is fiscal 2627 through fiscal 2930 the next four years. So you've got uh pretty stable budgets here. Stable sustainable budgets are forecasted. Keep in mind that you do have revenue growth built into the budget and you do have expenditure growth and all positions are filled uh throughout the entirety of the year.

There's a 1.3% salary growth that's also built in. And taking all that into account uh when you look at ongoing versus ongoing uh you have essentially balanced budgets. uh the surpluses are surpluses andor small deficits are of 10,000 or less. So, uh, in the aggregate, this is a good position to be in. Um, uh, would be better to have larger surpluses, but nonetheless, you do have a sustainable budget, which is what you wanted to put together when we actually adopted the budget for fiscal 2526 and staff was able to do. And keep in mind, when we brought the budget back to you in 2526, the adopted budget assumed about a5 or $6,000 surplus. Things have transpired over the last eight months or so. um that have led to uh the likelihood uh the very high likelihood of using 203,000 in reserves but we know what those are. Um and if you strip all that out and you get back to normaly uh it looks like you have stable and sustainable budgets forecasted. Going back to fiscal 2425 and the use of the 313,000 reserves when we originally had did the budget uh for fiscal 2425 we anticipated about a $70,000 use. So, we're actually using 243,000 more. Um, a lot of that is driven by salaries and benefits costs prior to the reorganization where you had a significant transition and turnover in staff. Um, and uh particularly in the public works department. Um, and that led to 707,000 more in salaries, higher legal costs again in fiscal 2425, 74,000 there. uh planning and finance contractual services costs another 45,000 there and then you had some equipment that needed to be replaced and a city hall roof for 25,000 there. So those were the big ticket items um that

led to instead of using 70,000 and 2425 uh using 313 but most of those things uh have gone away and they are stable and um in place looking at the fund balance. So this is the fund balance. You can see it es and flows anywhere between 2 2.3 2.4 million to about 1.9 million. Um represents just over about 140% 135% of your general fund expenditure base. But keep in mind these fund balance numbers um don't include anything that would be settled against these fund balance numbers or reserves um from the funds with negative balances. So you can see that the there are five large funds there. Uh the community transportation study fund $104,000 negative fund balance. The general plan update fund $269,000 negative fund balance. Cheddenda Fiddletown Road $87,000. FEMA grant project 54,000 and the safe routes to school project $59,000 negative balance. Um, more than likely, um, most of these funds, uh, were set up, uh, to track a specific project and rather than track them in an operating fund, in the general fund or or another operating fund, uh, gas tax or something like that, um, the city decided to staff decided to create a separate fund only for this activity. Um what I believe happened is uh especially for the general plan update um and for the community transportation study fund where these were probably studies uh or needs that had to be done. They were required to be done um and the city wanted to track all the expenses associated with these funds um so that they knew how much they were costing. there was really no source that was ever identified to pay for these funds other

than uh potential fees andor uh general fund revenues that would come in uh to offset the costs. I think that that's true for the general plan update plan because so far this year um the city has received uh one um mitigation fee uh for $267 uh from some development that occurred as part of the 8600 fees that are that are paid for every new uh development. Uh city has received $267 for that general plan update. So, um, a little a little bit, but not not anywhere a significant amount has come in to offset that $269,000 negative balance. Uh, but I think, uh, and we've done research on a lot of these um, and it just the FEMA grant project and the safe routes to school project I think were uh, over scoped uh, and you ended up with a lot more expenditures uh, than were anticipated to complete the project um, with no funding source. So safe routes to school is typically a grant. Uh there could be a small portion that is a match that the general fund typically would pay for and FEMA as well. Um but uh nonetheless something transpired a long time ago. A couple of these funds have had negative fund balances of this magnitude for 10 years or more. So they've been on the books for a long time. Um and I think that ultimately as we put the budget together for the coming year, uh we need to capsulize all of these and decide exactly what the disposition of them um is going to be so that we more transparently show uh what these fund balances are um and not have uh not rattle a lot of negative fund balances uh that may not be as transparent um as others. Okay, moving on to the water enterprise fund. Uh so you can see we adopted a

budget 730,000 in revenue, 885,000 expenditures. We knew that we were going to use um uh reserves uh water water fund reserves or fund balance which doesn't exist uh for uh the to balance the budget. Uh that water fund has been in u in a negative uh state for about four years running now. Uh however, when we updated the budget, uh we anticipate now 98,000 in revenue and 945,000 in expenditures. So there's $177,000 increase on the revenue side. Uh the the higher revenues are basically due to collections of penalties and we did a little bit of research um on the why. Um and these are penalties that are being added to to folks bills. But one of the issues with these penalties is I'm I'm seeing that they're only acrewing to the water fund and not the water and sewer funds and have always only acrewed to the water fund and not the water and sewer fund. So, we need to do a little bit more uh analysis and research uh to determine exactly uh why that was set up that way um and whether or not we need to revert uh some of those penalties back to the sewer sewer uh fund uh from the water fund. But, uh, looking at the way things are being posted today and have been posted, uh, pretty much in the in the past, uh, 90,000 more will approve in penalties. And then wholesale water sales, you have $90,000 there. I believe that is related to the casino project. Um, and that is a one-time revenue that's coming in, but you do have that 90,000 uh, coming in as well. Uh, salaries are higher uh, due to again staff payouts. portion of the termination payout um acrru to the water fund. Uh a health plan assessment uh water commodity purchases. Um and then the water fund fiscal 2526 uh deficit uh

for the year will be about $37,000. Um meaning we'll use $37,000 of fund balance that doesn't exist uh where the fund balance or working capital as of June 30, 2026 will be negative 272. So this is what the water fund is in the hole. Um it's it's now using basically other funds money um to uh for for day-to-day um operations um on an ongoing basis and has been uh for the last couple of years. Uh wastewater fund um you had an adopted budget 684 on the revenue side,000 expenditures uh likely to come in at 722,000 in revenue. expenditures will be about $697. So there is a $37,000 increase in revenues uh due to sewer service revenue coming in a little bit higher and then septic treatment revenues of 23,637. That number is what's been received to date when we went through the information, but to my understanding that will be an ongoing number and likely be a little bit higher. Uh lower expenditures are due to the staff reorganization. Um and then uh a portion of that is offset by the staff payout and you have that termination payout that actually occurred to the wastewater fund as well. The wastewater fund surplus for 2526 is going to be just over $25,000 if all of this uh comes to fruition which is stable. Um and the wastewater fund will have fund balance or working capital at June 30, 2026 of about 1.78 million. One thing I do want to mention uh for both the water and wastewater enterprise funds is that there are rate studies um and a rate um increase augmentation uh coming up uh sometime soon hopefully. Okay, looking at uh the the rest of the funds um these are the uh other fund groups and these are your special

revenue funds. Just call out a couple of funds here. So to t transient occupancy taxes and promotions funds. So this funds uh the events that the city holds um and appropriates about $60,000 each year. May not spend that much uh but each year 60,000 is appropriated for the different events that are that uh are done in town. Um and then you had the McGee Park project. Um also uh over the last couple of fiscal years uh portion of that project cost was in this fund as well. At the end of the day, that that fund, fund 02, is likely to have just under $140,000 in fund balance. Um, so that is a good number moving forward. You have another fund um that I'll talk specifically on. Uh, so I'll just mention it here. Uh, community benefit contribution fund. So that's discussed on the next slide. Um, and then you have your gas tax uh, RMR fund. So this this house houses street department costs. Um, and then we had some some minor capital in there for a mini excavator and one-third of the trailer. So, gas tax will have about 266,000 left at the end of the day. The uh supplemental law enforcement fund, otherwise known as a police fund, uh is used for public safety costs. So, you can see that this year uh we are using $322,000 of of that fund to uh to fund the public safety contract which increased from $100,000 in years past to just over $400,000 for the current fiscal year. So, um that was significant. Uh came up with a funding mechanism for that. Um and because supplemental law enforcement had gets about 195,000 a year and furthermore had fund balance uh that it had collected from previous years. Those are the sources that are being used for this uh for that contract. And then the remaining funds that are listed there can only be used for specific purposes

uh which is why they are in special revenue funds um and can't be used pretty much for anything else. So uh you can see a couple of those negative fund balance uh funds are are in this group. Uh, this is that community benefit. Did you have a question? I'm sorry.

No, no. Okay. Oh, um, okay. Great. Thought I heard something. Um, so the community benefit contribution fund. So, let's spend a little bit of time on that. So, um, this this fund, uh, hasn't really been discussed in the past. um and as as a result uh is likely to have at the end of the day um assuming that it brings in the 70 well it's already brought in $73,210. Okay. Um assuming that's all we bring in for this year. Uh we're going to have 381,000 and change in this fund. All right. At the end of the day, nothing has ever been spent out of this fund. The revenue from this uh in this fund uh comes from the uh sales and resales of homes in the Zimpendor Ridge area. And apparently that was part of the development agreement uh that got signed u and put in place uh related to that uh that development. So those they're going to be ongoing revenues that come in uh to the extent ridge homes resell. So 381,000 is left. Um Vicki uh the city clerk was actually able to find some information uh that went to the council back in 2024 um that explained what this fund can be used for. Um and you can see here I've listed be used for reimbursing costs for past projects uh like the water fund pipeline project. Uh constructing enhancements projects uh purchasing capital equipment to improve services and then loans to advanced planning uh or construction of projects. So it's pretty wide. um on what this fund can be used for given that this fund can be used for the reimbursement for uh of cost for past projects that include specifically the water fund pipeline project. Um and further given that the water fund has a negative debt negative fund balance at this point in time and

is paying debt service towards the water fund pipeline project um it may it may be beneficial to move a portion of this uh of this of the amount that's here uh in this fund, the 381,000 over to the water fund to help alleviate some of that negative fund balance because that's was the original intention or at least one of the original purposes of this fund in the first place. um in a conversation um with the city manager uh I think what we'll do is actually bring this back um as part of the budget uh development process for fiscal 2627 um as part of the workshop process and ultimately the budget adoption process to determine exactly the disposition of of all or portion of this fund um for some of these other projects. So, this is a good thing uh because now we know uh what we can spend this money on. Uh going back to the other fund grants. So, for your impact fees, just want to call out uh that you do have several several impact fees in the city. Um and you can see they've got some pretty good balances in them. Um the problem here is you can only use impact fees for very specific things. So, um consistent with AB600 in the governing uh fee documents. So, um, right now there's only one thing, uh, that is budgeted, um, and was part of the original budget, and that is, uh, $150,000 out of the streets impact fee for the Locust Millopler intersection project. Don't believe that has started yet. Um, and ultimately once it once it does start, uh, we need to make sure that from a legal perspective that we can use the impact fees for that project. Um, let's see, other fund groups, capital projects funds. So these are the uh this is where actually pretty much all of the uh negative fund balance uh projects are in your capital projects

fund. There's one there uh that has a uh positive balance um and that is the uh state route 49 Main Street intersection uh that's got some money in it and it continues to earn interest. Uh so it's going to have about $27,000. Might want to find out what we can spend that money on. Uh, another fund I want to call out is the Miwok Indian project fund. So, this is a fund where uh that houses all the costs related to the casino project. Uh, legal costs, engineering costs, etc. Um, and so far we've spent about 85 well actually we have spent $85,000 because I'm anticipating $85,000 to come in uh to zero this fund out. So, uh hopefully that is a reimburseable fund. Um it was set up for a specific purpose. Um and I believe that uh we are supposed to get back dollar fordoll what was paid for that project. Um looking at the community facilities districts fund the CFD fund. So you have two of those. Fund 80 is the operating fund for Zendel Ridge and then fund 81 is the public safety fund for Zipendell Ridge. No change really uh from the original budget. spent a considerable amount of time um making sure that everything was in line and and uh reconciled for this fund. The only change basically is uh I did add some operating costs uh to include up to $75,000 and I want to say 67 or 68,000's been spent so far um for the CFD ditch repair. So those uh uh bills have been paid. They are there. So I added that to the appropriation side uh before the operating fund uh in the CFD. At the end of the day uh the operating fund's likely to have just under 270,000 remaining and the safety fund 236,000 a little more than 236,000

uh remaining. Um the public safety uh fund uh does include $80,000 towards the public safety contract. Uh that's part of the original budget. that remains unchanged uh for the public safety contract and fire services. Um and just a note that the CFD uh has had not been charged for any public safety costs prior to fiscal 2425. Okay. Budget development next steps. So again continue to reconcile the fiscal activity uh through the current date. um close fiscal year 25, 2425, post all the adjusting and acrrual entries uh and get that uh out of the way. Um and then complete the 2122 audit which is currently underway and prepare for future audits. Um and then prepare periodic fiscal reporting mechanisms uh back to the public and the city council uh where we're looking at the potential of creating a monthly andor a quarterly uh reporting mechanism for the major funds to call out certain activity. uh so that it does uh doesn't just come back in mid year uh then you see that um periodically more periodically throughout the fiscal year. So that is where I will stop and I will turn it back over to you Mr. Mayor uh for any discussion and or questions you might have.

All right. Thank you Andy. We appreciate that. Um I think to start with do we want to open to the public? Yeah, let's open um public comment on this to begin with. And do we have anybody in the audience like Rosemary?

Rosemary Marino Moody Plymouth. Um I'm a little confused there's not an actual financial um report um to show what has actually has happened expenditure and revenues for this fiscal year. It has nothing to do with prior years, but usually with a budget um you'll show your ongoing what you have expended and what you have received compared to what the budget is and then they do a budget revision on that. And I don't see anything showing that. They show a budget amount and then a revised amount. Um, and I know that council member Bottomly had asked for a financial report several meetings ago, quite a few meetings ago. And I don't understand if they're putting in all of the finances for this year. They're all in. He just said they're like 100% correct for this fiscal year. Why can't they go into the report program and print a report? It just it there's a red flag here that we can't see the actual. My other concern is the reserve funds. He doesn't say they're cash reserve. So what is the cash reserve that the city has available? I'm talking cash money that we have in the bank. Not money we're owed, not money, you know, that you know, whatever. I want to know how much the cash reserve fund is that we have that we can use. Thank you. Anyone else?

Elizabeth Penote Plymouth. I just have a question. Was every number on that reflective of this fiscal year? Not the calendar year, the fiscal year. If so, every number was Yes. Okay. Thank you. Anyone else? Do we have anyone online? No. Okay. Okay. Okay, seeing and hearing no one uh close public comment at this time. Go to council discussion. Mayor, none. Um there was public comment submitted. Oh yeah, that's right. Thank you very much.

Um that was on Yeah, Stephanie. But that says Yeah. So, we did get public comment on this from Stephanie Marino. The council's noted it, read that. This time, we're going to go to council discussion and start it off with Deborah. Do you like to start tonight on this one? I'm happy that there's going to be more uh reporting that they're working on getting that because that's something that um I had also brought up before wanting to see. Uh I talked with Andy about the budget um or where we were at. Um I don't have anything any questions regarding what he presented. Thank you. Uh, Councilwoman Bottomland, you

I think that this budget has been a a constant work in progress and a constant pain in our side. And now that we have the proper staffing, the proper tools to get our reporting up to speed, I think I think this is all forthcoming. There's been a lot of work that we've had to do to build these reports that are accurate. Nobody wants an inaccurate reports. Um, I think Andy has done a good job of laying out exactly where we're at and where we're going. I I really appreciate the midyear budget review and the recommendations for for our last quarter because be blindsided and we can take the actions now to adjust our budgets and see exactly where we plan on being at the end of June. Um I there was you know there's a few accounts in here that I'm a little concerned about um that I'd like to see some changes on um a little bit more in depth um information about them

such such as the the legal budget um that um that stands out obviously it's a big one. Um, we've had a lot of challenges over the last, take it a year. You know, there's been a lot of things and it it takes legal help. I get that. Um, but we need to watch that budget a lot tighter in my opinion. Um, let's see. What else did I What else was I Um, I would I I have high hopes that this is a great start. Our 26 27 budget will come in hopefully on time. That's that's that's the goal. And I'm going to commend Ricky for doing an amazing job. I've seen some of the stuff the reports he's produced and where he's trying to take the the financials for the city. Great job. Very good job. Um but um you know peaks and valleys. Every every business has them business city. You know we had a few rough years on the um on this graph here.

You know 24 25 26. put it behind us, go forward. A lot of those extra expenditures were a one-time thing. We don't want to go down those roads again. We won't have to. Um so, it's looking bright and um I think forging forward is is what we're going to do. Um that's all I have to say.

Thank you. Uh Counciloman Crawford. Um, yeah, I share a few of the same concerns regarding uh some of our accounts, the expenditures being so far over. I'm I'm disappointed that we're uh after work we worked so hard, we're kind of looking at a deficit. Um so um but yeah, we faced a lot of things that hopefully we won't be facing again and um moving forward hopefully be able to streamline some things. And um of course I'm going to bring this up. I $85,000 uh hanging out there that the casino hasn't reimbursed us for. That's very concerning. That's a lot of money and that's a huge amount of money from our um attorney uh fees going towards that budget. I think it said 43,000 I think was the amount, something like that. So, uh being the good neighbors that they want to be, I think it'd be appropriate to ask them to pay that. Um and outside of that, I don't really have any questions at this time. I'm hoping we can do some things to to help move forward um and hopefully get us some revenues coming in, including figuring out what's going on with the 49er so that we can get those revenues back up. Um yeah, that's that's it for me for now.

Vice Mayor Hornish.

Uh thank you Andy and Ricky. Um, my only concern, well, not my only concern, my overarching current concern is the legal fees are the legal fees. Um, every time we receive a memo, an email, a request, it costs the city money. And I'm really hoping that there are some other um answers why legal fees are so high. and what will that look like in the future, right? What can we do to button up and cut down on that? Um Andy, I do have one question under the CFD fund.

Mhm. The legal fees. Um there's an ongoing uh $2,500 listed there. Would you happen to know what that is for? Is that a retainer? or is that

it's it's just it's all all that is council member Hornish is just a uh it's a base budget addition. So, uh we can if if they know for sure um each each year that they're going to that they're not going to have any legal fees and and they only want to do that based on an approval of a of some sort of a of an appropriation for legal fee, then then we can change that. The reason why I put that in as a base budget is they have incurred those costs in the past for for legal fees. um and it is just there in that line item available for any legal illegal fees that might come up. Now to the extent there are no legal fees and nothing spent out of that line item then it just stays with the fund and and doesn't get extended.

Okay. But having it there having it there in a line item gives it the appropriation it needs to be spent if it's need if it needs to be spent.

Anything else? So, I share a lot of the same concerns that were brought up. The only thing I'll mention, well, I will say I I definitely feel uh Councilwoman Cranford's frustration in that we thought we were going to be, you know, after making some hard decisions in budgeting last year that we thought we were going to be coming out a lot closer to even this year. And uh that's a big frustration to me. The uh one thing I will say and I've talked to you Andy about this privately is on some of these um negative fund balances. I'm hoping uh that we could have discussion you know look and see if these you know have a council discussion to see if if none of this some of these are not recoverable then how we're going to remove that from the book. So, we're showing a transparent and an accurate to the public, you know, record of what's actually there. And so, that'll be something to talk about in the future. That's really all I have on it. I appreciate you you doing this, Andy. Thank you.

You're welcome. Okay. We have nothing else on that. We're going to go back to items 61. still have the resolution to the to adopt the update. Yeah, I forgot that. I forgot to do the resolution. I'm sorry. So, we're looking for a motion to approve that resolution. Yeah. Okay. Let me get back to it here. Jumped the gun there. It's resolution 2026-04.

Okay. So, looking for a motion to adopt resolution 2026-04. I'll make the motion to adopt uh resolution number 26-04. I'll second the motion. Council member Bottomley I. Council member Cranford I. Council member Dell I. Vice Mayor Hornish. I. Mayor Nun. I. Thank you. Motion passes. Okay. Now council. Thank you, Ann.

All right. Now moving backwards to 6.1. Getting in line here. Um, introduction of first reading of ordinance 2026-03 amending Plymouth Municipal to add chapter 17.74 accessory dwelling units. And let me get there. And do we have a staff report on this one? Let me see. Yeah, Erica couldn't be here tonight, so I'm going to take that one for her. Okay,

so let me just start by saying generally the city so far does not have any really formalized ADU regulations the way a lot of other jurisdictions do. I think that's due in large part to the fact that the city sees very very little ADU development as compared to pretty much anywhere else in the state. So, it just hadn't been a priority to get an ADU ordinance in place. With some new legislation that went into effect last year, there's some affirmative obligations to actually put some regulations in place to be able to regulate ADUs effectively. And so, what we've got before you tonight is kind of our standard template ADU ordinance.

Yeah. in an effort to try and cut costs share those across all our clients, we generate one template that we then tailor to make it suited to every jurisdiction. So Erica actually went through and Hey, There we go. All right. So, like I was saying, converted ADUs, that tends to be the most controversial one because the state is pretty relaxed on what types of existing structures people are allowed to convert into a dwelling unit these days. And then finally, junior accessory dwelling units are the the smaller units that are built inside of the existing primary structure on a property. This is not working again. There we go. All right. Here's just a picture that kind of shows what that would look like. Uh, basically the state doesn't give us a lot of options. Right now, people are already allowed to build ADUs even without this ordinance in place. This really would just kind of clarify the process for everybody. It would make it easier for staff to process applications, makes it easier for residents to to see what the

requirements are going to be if they want to build an ADU on their property. The maximum number of ADUs per parcel right now is basically three. You're allowed to convert an existing structure. You're allowed to build a new junior accessory dwelling unit within your primary residence and you're allowed to build one new detached ADU on your property if the site constraints allow for it. The conversions, this is another one that generates a lot of controversy in a lot of places. There's no setback requirements. If you've got basically an old shed on your property line and you make it suitable for habitation, you're you're basically good to go. Thank you to the state for that one. Just to kind of echo council member Cranford's comment earlier on that other point. Um the size of ADUs varies wildly depending on the different types. I I don't know that unless somebody's got specific questions, we need to necessarily get into what the different size for the different types are tonight. That's more for the benefit in the ordinance for property owners to kind of figure out what they can do on their site, what they're allowed to do with which requirements. The most basic requirement that we still have right now is that you do have to have some cooking facilities in your ADU for it to count as an ADU. There there's been some creative developers in the state that have tried to get around that with basically a hot plate and a little cube mini fridge. Multif family projects are also allowed to have ADUs. We don't really have a ton of that here, so that's less relevant for for Plymouth, but it is still something to consider. So, we've included it in the in the ordinance. Parking, again, there's some very strict limitations on how much of a parking requirement we can impose. Our ordinance is compliant. We're not overly

burdensome or overly permissive to ADU development in the ordinance. It's really just going straight down the line of what we're allowed to require. HCD has gone back and forth with a lot of jurisdictions over parking requirements because that's one thing that some other jurisdictions have tried to use to really disincentivize ADU construction which is frowned upon by the state. So that's why the safe approach that we're recommending here is to just go with exactly what's required by the state. Another new thing from last year is that if somebody files an application for an ADU, staff has to get back to them within 15 days. And in terms of local government response time, that's that's a pretty aggressive timeline.

So that's actually in in some cases going to be a burden on staff, especially if got Erica working on a bunch of different things at the same time. An ADU application comes in, she basically has to drop what else she's doing and work on that one. Can't charge impact fees for developments under or for ADUs under 750. schools get a little bit more leeway. They can they don't have they don't get to charge impact fees for ADUs under 500 square feet. Everything else we have to charge proportional fee and here basically again just we're we're just looking to propose an ordinance that's compliant with state law. basically what we'd already have to follow just to get it in place for everybody's

could you back one slide I wanted to see what it said about the water agency and it doesn't require anybody else well okay thank you

right so and where we're proposing to put this is in our zoning code as a new chapter 17.74 so with that happy to take questions. Take public comment first then come back for questions. Okay. Well, do we have uh public comment? Open to public comment. Anyone? Anything online? Okay. Seeing and hearing nothing, we'll close it and go to council discussion. You want to share what?

Oh, I was just going to say it just I mean to me it sounds like we just um need to adopt it. There's we don't really have any choice. Yeah. Like there's no there's no options here. Not very many. No, there's there's basically do this. There's a few small things like front yard setback where where you do have some discretion to set numbers and Erica has picked some numbers and the planning commission is my understanding has recommended going with what what Erica plugged in there.

The only thing I was curious about you know it's missing on the report is what is the cost associated to this? Is it just her time we voted and then that's it? There's no other costs ever associated to this. You mean for processing ADU applications or is it going to cost us money or are they So there's going to be a permit fee and we're I think Erica is still working out what that permit fee will be to try and recoup that cost of reviewing applications. We'll need to bring the actual ADU permit fee back for okay for consideration in the future. Thank you.

But for the most part it's just Erica's review of applications. Yeah. to her. I don't have any questions. I agree with Wendy that I think it sounds like we're just required to have it. Yeah. One other reason why we're bringing this forward is HCD is actually requiring us to adopt an ADU ordinance in order to release about $60,000 in grant funding that they're currently holding back.

All right. and Winnie Order. Nothing else. Okay, then. So, do we need a motion to adopt? The motion would just be for the first reading, right? First reading. Yeah. And then we'll bring it back for the second reading and adoption at the next meeting. Okay. So, I make a motion to conduct the first reading. First reading of ordinance 2026-03. Amending Plymouth Municipal uh to add chapter 17.74 accessory dwelling units. Second. Council member Bottomley. I. Council member Cranford. Hi. Council member Dell.

I. Vice Mayor Hornish. Hi. Mayor Nun. I. Thank you. Motion passes.

All right. We're going to move on to item 6.2 two, which is introduction of first reading of ordinance 2026-04 adopting procurement policy city council-45 and do we have no death report on that? Thank you, Mr. Mayor. Um, this is the procurement policy that has been brought before the council. Um you guys provided feedback. The procurement policy has been reworked based on your feedback. Um it does uh include a local business preference for goods, supplies, equipment, and nonprofessional services providing a 3% differential to qualified local vendors uh consistent with applicable law. And this is for the approval of the ordinance adopting procurement policy will not result in any additional fiscal impacts to the city as it is intended to standardize the city's procurement process. So this is just for the first reading as well.

Okay. Thank you for that. Um and public comment on this. Anyone? No. All right. We're in a close public comment period. Council discussion. Council Cford. No comment. All right. Never. No comment. What? I just want to know on procedures. Item B, who's our purchasing agent? Okay, just checking. That's the city man. I didn't know we

um somebody has I think it's great that we have a that's procedures procedure. Okay. I like it. Um, I have a question. Under professional services, yes. Uh, number two, for purchases of professional services between 25,000 and $100,000, the city shall attempt to obtain at least three written quotes, but the failure to obtain three quotes will not limit the district's ability to enter into contracts under this section. Is this considered an RFP? No, it's informal quotes. Why wouldn't we have an RFP if it's such a high dollar amount?

To provide a little bit more flexibility for these somewhat lower amounts. Once you go above that amount, you would go with a more formal process. Thank you. All right. And I have nothing on that. So at this time, we get a motion to approve first. Motion for the first reading. Yeah. Yeah. So moved. Second. Council member Bottomley. Hi. Council member Craford. I. Council member Dill. I. Vice Mayor Hornish. Hi. Mayor Nun. I. Thank you. Motion passes. Okay.

Before we move into regular agenda items, can we take a really quick I was just saying I would like to take the council woman's reading my mind. I was going to say I was looking at the clock. if we could take 5 minutes and uh we'll be right back at 7:57. Thank you, buddy.

All right, thank you everybody for that. We are back in session at 8:05 and we are moving on to agenda item 7.2 Two, discussion of possible approval to grant Kit Carson Mountain $650 in TOT funds for the 2026 wagon train and city manager have anything on that or no? Let's see.

I do, Mr. Mayor. The Kit Carson Mountain uh mountain men wagon train is annual regional event that celebrates local history and heritage while attracting visitors to Amad County. The event brings participants and spectators into the area contributing to tourism and local economy e economic activity. Historically, the city of Plymouth has participated in this event by sponsoring a wagon bearing a city of Plymouth banner. This participation has served as a visible representation of the city's support for community traditions and regional tourism efforts. For the 2026 event scheduled for April 22nd through April 26th, the city sponsored wagon will have the distinction of leading the wagon train. The wagon train will travel through the city of Plymouth along the following route. They'll enter via Sherwood Street, passing by Plymouth Elementary School, turn right onto Main Street, where a group will uh pause briefly and continue on Mill Street and proceed toward Locust Street, completing their route through the city. Um there will be traffic control by the sheriff's office provided. This route provides an opportunity for residents, visitors, and local businesses to engage with the event and experience a unique historical reenactment with the down within the downtown area. Uh the cost to sponsor a city wagon uh is $650 and there's no special permitting fee to consider at this time. And we recommend that the city council discuss the talk grant application and provide direction to staff regarding whether any or how much money should be rewarded. Thank you. And thank you. Um this time we have any public comment on this? Anyone online? No. All right. hearing. And seeing nothing, I'm going to close public comment and we'll start with Deborah. Do you have anything to say with this?

I didn't see a budget um for what the 650 covered. Is it just sponsorship of a wagon? Yes, ma'am. Is that it? Yeah. Good. That was it. Okay. Uh, Councilwoman Bottomley, I I think this is a cool thing to be honest. Um, how long have they been doing this? Have we been sponsoring them for a while?

I don't know exactly how long the city's been sponsoring it, but they've been at this for a very long time. It's actually a really cool event. They stop the horses on Main Street. You know, people come up, talk to them. Um, they're dressed to the nines in per period wear. It's really cool. I I love the fact that people want to keep that part of this area alive, right? You know, it it it gets it can so easily get lost and these people making this grand effort to, you know, to keep her alive.

Yeah. And there this year they're also uh I think they're we're going to parade around there's a tree from Carson Pass that has historical value to um back when Kit Carson was around and it also spent time at Sutters Fort and they've been working on getting it back to the county which they'll be presenting as well this year. Okay. Uh just one thing on on the your uh on your verbiage on the agenda item. Um didn't in in council B meetings past, weren't we going to take off that it was a talk grant? Remember we were it was in a

Yeah, we were going to change the verbiage and not call it grant anymore, right? Grant seemed so formal and there was a whole process that funds were going to be used. So we just might want to do that. But I said green go. Thank you for that reminder. We'll get that fixed for the next one.

Yeah. Uh couple things for a little historical value. Yes. Wagon Train has been doing this since I was a little girl and I'm nice and old. So um at least 40 years. Um I was in kindergarten the first time I saw it. So yep, I was I'm 45 now. So um I it's been a long time. and they also participate at the Amdor County Fair. Um, quick note, couple things. I don't know where they got their special event permit application. I don't know if they downloaded it from our website, but it's still got Kathleen Johnson's information um as a special event coordinator. So, we might want to update that form if it hasn't been. It could just be an old one that they have saved on a computer that they keep redoing. Um, that's totally possible. So, just something to look at. Um, but yeah, I have no I have one other question. Isn't there because we've talked the toot stuff to death about the policy. I can't recall. Don't we have a discretionary limit in which you can make the decision to you as in the city manager? Sorry. uh make the decision to approve a request.

There is I believe it was up to $5,000, but we spoke a few months ago that we would for the time being bring all TOT requests to the council. Yeah, I think we were going to move it down to 2500 at one point, but then like the city manager is saying, I think that we did say that we were just going to bring all of them forward cuz we weren't Okay. So, I personally think that we could revisit that at this point cuz I don't think there was man-hour that had to go into putting this on an agenda and that's costing us money. So, if it's under a,000 bucks, I mean, it's something we can maybe discuss in the future. Yeah, in the future. I'm totally with you on that. I think uh that we would have to agendaize it to change it.

I'm not I just pulled up the policy. It's a council policy 48 and it is still $5,000 as written, but we can bring that back at a future meeting to have discussion about changing the amounts. Okay. Okay. I just thought I'd bring it up cuz I don't know how long it took to write this up and put it on an agenda and bring it forward and then we have to have the discussion about it and for 650 bucks it's like well is it costing us $650 to put it on here? That I mean that's a very good point for what it costs. I think that part of it too if uh you'll recall I think that we had concerns about that the top funds were dwindling and so we were going to tighten things a little bit on that. Um

no I remember uh we had discussions about that. I just couldn't remember where we landed on it. So I just thought maybe we could revisit that. We could revisit I'd like to have a better policy on it. I was never happy with how it ended up but Okay. Any

Okay. So, um, basically end of story for me is I'm I'm in favor of granting them the 650. Um, if nothing else for the Plymouth Elementary School students, um, they get a huge kick out of it. They learn a lot. Um, so yeah, I think it's a good thing for our community and you see the folks uh at the Coburn Field parking their wagons. They eat in town. They're they're hanging out around town for a few days. That was actually not meaning to skip over Holder, but that was actually a quad is when they go by the school, is it on a school day? This is on a Friday or something. Yes, they intentionally.

Okay. Okay. I just wanted to make sure it wasn't going to be on a Saturday or something. They're going by. They actually go down the street that's closed off usually so that the kids and the they take all the kids out to the um recess. Okay. playyard. What's that called? Why can't I think of the name of it? Playground. Thank you. They take all the kids in the school out there and they time it so that the wagon train comes through right there so they all get to like stand inside the safe gates but watch it all go by. It's really cool.

All right. I think I I just I've always been at work when it happened, but I see him camped out there and so I didn't know how that worked. But I'm sorry. We'll go back to Holder. I didn't mean to jump jump you there. Uh, couple of questions. I see that it runs from April 22nd, Wednesday through the 26th. Do they do a loop through town every day? No. No, just on the first day. Correct. And then they'll they'll move to closer to Amodore City and they'll go through Amodore City and um Sutter Creek and finish off in Jackson.

Okay. And then I don't see any street closures listed on here. Um you there's not any. You have to just slow your Porsche down and ride behind them. Yeah, there'll be they're going to be um sheriff's office will be closing just intersections off as they pass through. Okay, thank you. Um okay, I have a couple of questions. I am for it, but I do have a couple concerns. Um you're saying that the sheriff's office is going to do traffic control. Are they doing that as you know are they doing that or are we being charged extra for that traffic control? The kit cars and mountain men arranged it so it's on them.

It is on Okay. So city's not going to pay extra for that. And I'm curious. I mean I think it's a very reasonable request. It's not that that much. But I am kind of curious and actually you don't have to give it to me tonight but I am curious about where the top balance is at. And as councilwoman said she wants to talk about it. So I guess we wait. I'm sure we can handle the 650. So I'll leave that one alone for tonight. So, I guess at this point I'm just looking for a motion. I'll motion to approve. Did you want to say something? No. Oh, I thought you waved your hand. You were good, right? You guys were good. Okay. Yeah.

Uh, I'd like to motion to approve the Kit Carson. For now, we're going to call it a toot grant until we decide on something else. uh mountain men for $650 for the 2026 wagon train. I'll second the motion. Council member Bottomley I. Council member Cranford I. Council member Dell I. Vice Mayor Hornish I. Mayor Nun I. Thank you. Motion passes.

Okay. We're going to go on to item 7.3. Review and adopt resolution 2026-05 of the 2025 Amodore County Local Hazard Mitigation Plan including NXD incorporation into the safety element of the general plan in accordance with AB 2140. Like to start off with uh the city manager staff report on it.

Thank you, Mr. Mayor. The disaster mitigation act of 2000 requires local jurisdiction to adopt a FEMA approved local hazard mitigation plan or LHMP in order to be eligible for certain types of federal disaster assistance and hazard mitigation grant funding. Amodore County in coordination with its local jurisdictions including the city of Plymouth has prepared the 2025 Amar County local hazard mitigation plan update. The LHMP identifies natural hazards that may impact the region such as wildfire, flood, drought, severe weather, and other hazards, and outline strategies to reduce long-term risk to life and property. As part of the regional planning effort, the city of Plymouth participated in the development of a jurisdiction specific annex or annex, which identifies local risk, vulnerabilities, and mitigation actions specific to the city. Um as of now the this action is not a project under um California Environmental Quality Act. The fiscal impact there was no immediate fiscal impact associated with the adoption of the LHMP. However, adoption and AB22140 compliance may result in significant future cost savings by increasing the federal cost share for disaster recovery funding and improving eligibility for competitive hazard mitigation grants. Our recommendation is the city council review and adopt resolution number 2026 tax 05 adopting the Amar County local hazard mitigation plan including NXD for the city of Plymouth and incorporating the plan um by reference. Um attachments are resolution number 20 2026 tax 05 and the 2025 um LHMP including our annex.

Thank you city manager. This time we'll open this to public comment. Anyone in the audience? I just had one quick addition to the staff report if we could. Sorry. Go ahead. So, a member of the public had pointed out to us earlier this week that we didn't do the proper noticing for incorporating it into our general plan, the the local hazard mitigation plan, and I completely agree with that. So the recommendation tonight is just to adopt the plan itself so we can get that sent off to FEMA for approval by them and then we'll separately bring back an item where we actually incorporated into our general plan safety element at a future meeting.

Okay. Um yeah, thank you for that. I actually thought but I'm not seeing it. I thought we had a public comment on that one. Um submited. Okay. I guess not. All right. Thank you. Rosemary Rosemary Marino Plymouth, California. Um, I was looking um reading through this really quick, but it mentioned Old Sacramento Road on there. So, if you guys adopt this, are we taking responsibility officially for Old Sacramento Road? I'll have the city go ahead.

Um, we've been doing some research in the Old Sacramento road, who's responsible for it, and there's a very large portion portion of it from essentially our city limits to the western side of our wastewater plant that we are responsible for. And this started and was adopted by the council in 2012. So it is our responsibility now to start handling Old Sack Road. Anyone else in the audience or online? Nothing online. Okay. Hearing and seeing no one, I'm going to close public comment and uh we will and go to council discussion. Would Councilwoman Cranford like to start it off? I don't have anything.

I don't have anything either. Lot I read a bunch about this and I'm still confused. So great you have anything on this? Nothing. No. Okay. I'm going to say is um Yeah. I He said no. You sure you said? Okay. So, with that um with the I'm going to look for a motion with the amendment the city manager I mean the city attorney has told us. So, it's so an amended. Yes. Yeah.

The amendment is basically to remove the first paragraph on the second page of the resolution. The first be it further resolve paragraph would need to come out. Everything else stay page. Oh, okay.

So, flip it over right here for that be further resolved. Yeah, that that's what he's saying that we're going to remove. So, if I can get a motion to approve this as amended by city attorney. So moved in. Second. Council member Bottomley. I. Council member Cranford. I council member Dell. I. Vice Mayor Hornish. Hi. Mayor Nun. I. Thank you. Motion passes.

Well here. Hang on a second. All right. Going to move on to item 7.4. for discussion and possible action to approve city manager employment agreement. We have staff report.

Yeah, I'll take this one. So, as you know, on February 5th, the council made Cameron Begby the permanent city manager for the city of Plymouth. And since that time, we've been working on negotiating a contract with him. That's what's before you tonight for approval. What we're proposing is an annual salary of $120,000, all the same health benefits that are given to all full-time city employees, and a leave time of 120 acred hours annually with 180 hour cap. 55 hours put into a vacation bank right away, sort of as a compensation for the time that he's already served for the city without taking any vacation days since he took on the interm role. 40 hours annually of executive leave that does not acrue. That's basically a use it or lose it time off. And then the same sick leave benefit as every other employee gets. And then also professional development. We're not proposing a specific budget, but instead leaving it at the mayor's discretion to authorize each expense. That would be basically attendance at conferences and trainings. And then there is no city offered retirement benefit, but every employee is allowed to contribute to a city provided deferred compensation plan. So he'd be eligible for that as well.

Okay. Thank you. I think on that at this time we'll go ahead and open it up to public comment. Anyone?

Rosemary Marina Moody Plymouth. Um, my question is I I talked to Cameron in September of last year when we were talking about the budget before it went to um the council in October and I was asking about the health benefits, the the costs per employee, the cap on it, um the deferred comp compensation, how much the city matched and all. And they could only come up with a total. they couldn't find the actual policy or what was adopted by a previous council. So, I'm wondering if that has been found um in regards to this and you guys have seen it so you know how much is being paid out. Um like I said um he never provided it. He couldn't find it. I know that Vicki gave us a verbal amount of what they were um but there was nothing in writing he could provide to me at that time. So, I'm concerned with that. And also, um, being that this is an employment contract, is there going to be a time frame on it? Um, on a lot of employment contracts, they have, you know, 2 years, four years, and then it's up for renegotiation at that point. And I think considering what problems you guys walked into with the previous si city manager and it was hard for you to get rid of them that it would be a good thing for Cameron and for you for both to have a contract term on it and then renew it at that point and because you guys might not all be here again, you know, down the road and there might come up an issue later on. um with the whole situation. So, I'm just saying it would be probably a a beneficial thing uh for future councils to have some sort of criteria and then just renegotiate it every so many years. Thank you.

Thank you. Anyone else? Anyone on anyone else? Okay. hearing and seeing no one, I'm gonna close public comment and go to council discussion. And uh if you don't mind uh going to go to councilwoman Bottomly first on this one. Um I I think this is a very solid employment agreement for the position that Cameron is taking on. Um he is going to be an employee. He's not a contracted uh he's not a contractor. He's not independent contractor

independent contractor for the city. Um he will be getting benefits just like an employee. Um he this this agreement is an at will. So we can he can leave when he with or without cause and we can relieve him of his duties with or without cause. So we we didn't want to be make him a a contractor. He he will be getting the benefits. He um uh what else am I trying to say here? Um, I think that, um, the salary is fair given the position and all of the the vacation time, all the other items that that are covered in here. I think I think I think it's it's a solid offer.

So, there's one other financial item. It was on the next page of my notes that I forgot to note earlier, and that's the sufference of three months. Yes. And that will in future years stack up to a total of six months in I believe 2030. And it caps at that six. Caps at that. Yes. And so the first addition to that isn't until I have this right at the beginning of 27 or beginning of 20 28. 2028. 28. So it stays 3 months until the February 5th of 28. Yes. And that's Thank you. That is a very common term in city manager contracts throughout and one month for every completed year that he's employed but capping at six months. That's how it occurs.

Um I don't I don't have anything else. Anything else? Or we can come back if you have some. I'll go to uh Counciloman Crawford. Um yeah, I don't have any issues with the con. Well, I guess it's not a contract. Is it a contract and agree? It's a contract. So, he's going to be full-time employee who has an employment contract, which is distinguishable from an independent contractor. It's a different type of employment relationship.

I was just going to wait till they're done. Um, so yeah, I don't have any issue with with anything I've seen here. I think that the compensation is fair um considering um uh where we're at and I know that our ad hoc committee did a lot of work on this. So I'm going to respect and honor their decisions and just move forward from there.

Deborah or I'm sorry, were you done? Yeah. Sorry, Deborah. I agree with Wendy, both Wendy's. Um, and I don't have any problem with with the agreement or thank you. Um, just a couple of questions. Um, overall, nothing against any of these things. How did you end up on 55 hours? Hopefully, you guys, you calculated those. I think you calculated that. I think I think that's calculated amount based on time that he's been

time served. Time served. It's so much. Oh, no. The sentence is just beginning. So, yeah.

Uh, two more things. Um, I'm I'm wondering should conference attendance and professional dues uh approvals require the full council awareness rather than just the mayor? Because for one, I'd love to know what he's up to um for transparency reasons. If I I would I would be fine with that they wrote it that way. The only um thing I would say is that sometimes you find out about these things. So maybe they're the next week or something and we're not having a meeting or anything. And what it comes down to is just whoever mayor, not necessarily myself, whoever's sitting in the spot looks at it and makes a decision. Is that a benefit to the city? You know, and the mayor can always, you know, allowed to call the vice mayor and ask or another or another council member, you know, as long as it's only one and say, you know, he wants to do this. what what's your feeling? Yeah, I was just curious.

The rationale kind of goes back to what council member Cranford was saying earlier about do we really want to have a full agenda item for a $650 toot item? Okay. And then lastly, does this agreement specify that acred vacation is payable upon separation under all termination scenarios?

Yes. Earned vacation time is is earned compensation basically. Period. Okay. Thank you. Okay. I will say um yeah, a lot of uh time, effort, thought, and work uh did go into this. I think it's very fair contract. And I think uh to the city manager's credit, he was very fair on the things he asked, very reasonable and patient.

And patient, extremely patient. Um, I mean really, you know, we could talk this to death. I'm I'm happy with I was involved, you know, councilwoman and uh putting this together. So, I'm happy with this agreement. I make an action uh a motion to approve the city manager appointment agreement. Second. Council member Bottomley. I. Council member Cranford I. Council member Dell. I Vice Mayor Hornish. I Mayor Nun I.

Thank you. Motion passes. All right, let's go on to item eight, city manager report. Don't start with I'm taking vacation starting tomorrow morning.

Yes, sir. Uh thank you, Mr. Mayor and council. Um we have some updates from public works. They have been uh banging away at the cemetery, knocking down weeds and spraying. Um they do have some to finish up there. Uh it takes a little bit extra effort up there to be mindful of the markers, the grave markers that are up there and the other um things that they have to work around, but they are they are knocking that out and should be completed next week. Both parks have been addressed as far as weeds go. Um Lodge Hill and the community garden have been mowed and weedated. Um they still need to be sprayed. The north end of Main Street and the roundabout have also been um knocked down and sprayed. Um the roundabout um is part of CALR influence um and so we're working with them on that as well. Uh in addition to the walking path um we've been going back and forth with CALR um and they have agreed to send a crew out. Um they wouldn't specify when but they will start knocking down those weeds. Um our Tapco signs which we spoke with earlier um will be erected around the school. Um those are electronic speed signs. Um, and they're all self-contained, so these have to be, um, put in place. Um, the front entryway lights, uh, for Zimale Ridge have been ordered um, and will be placed. Um, then our lifeguards, we did conclude our hiring process of the lifeguards. We have six lifeguards and two wreck aids. Um, we are looking at being open from Wednesday to Sunday throughout the summer. Um, unfortunately, we just do not have the staff or we didn't have the interest uh, for seven days a week. A lot of our older lifeguards that were here last year have aged out and moved on. Um so they'll but the crew that we do have um we're pretty confident and they're pretty excited to at least go through the end of summer. Um as far as uh I think uh council member Hornish asked about an update on Netty's table and the progress on that.

uh myself, the mayor and the vice mayor met with uh Netty's table along with um our building inspection inspectors and we went over some of the issues they were having and we also addressed the path forward. So hopefully they they take that into consideration and we can get that place, you know, rolling a little bit faster. Um we've already began planning for the Fourth of July event. Um we have contacted the sheriff's office. um they're having some uh issues with staffing as well, but I told them that was kind of unacceptable. And so we'll talk next week and iron that out at least get two deputies in a vehicle cost that I can bring back to the council for consideration for the Fourth of July events. Um we've also uh we started quite a while ago the city did um a fee study um along with the wa the water and wastewater study. that study somehow died, but we've revitalized it and we're u moving forward on that. So, we're getting some numbers for them. Um Rick's been doing a great job about that and very responsive. So, hopefully that'd be the next thing we tackle after our water and wastewater studies. Um we do have a prop 218 schedule after speaking with NBS on 49. Um we plan on bringing the draft to the council um for review. That'll be the official draft. Um 421 will um notices will be have been mailed out. 65 our object our objection deadline um will that will be our objection deadline and then 625 we'll have our public hearing um if all goes according to plan. our mid-year budget report which we w which was presented. Um also it was mentioned to me that we haven't received RFPs yet from a a member of the community and our a RFPs for our audit have been kind of put on hold because it's taking so long to get this um 2122 audit taken care of. So probably in the next month or two we'll have RFPs that

we can start looking at getting our um getting our next audit year uh taken care of. Um it was also mentioned about timely notices of the public. Typically we have our agendas and packets out the Friday before. Um although Monday is the statutory time. Um and then let's see what else we got. Um Andy, our finance director Andy uh kind of touched on some of our funds. We did find $108,000 that the state does owe us um for the McGee Park. Um, and so we're working with them to um Yes. What was that number? 108,000. 108. 108. Not 178. Thought it was 178.

Oh, it might be 178 now that I think about it. Yeah. So, it's up there, but it's money that's that's owed to us that was just never claimed. Thank you. So, we're Thank you, sir.

Um, and we also uh are we have some a FEMA grant that's been that was kind of uh forgotten that we're we're now meeting with them and figure out how to close out and get reimbured for that. I don't have a total for you on that one though. Um, in regards to our legal expenses, our legal expenses are extremely high. Um, we kind of did some conservative number crunching. Uh, for labor and employment this last year, and this includes um employee settlements, includes other uh labor and employment matters. We've spent about 48 uh almost $49,000 just on that. um our general legal services, which you know, we've been really hammering out policy updates. Um mainly this procurement policy cuz we didn't have one and also our employee handbook updating that. Um and that one to me, these two are really important, you know, specifically the employee handbook to kind of keep us out of the hot water that we found ourselves in previously. Um but that's been that's around um $41,600 that we spent. um public inquiries in uh inquiries uh which are P requests and all you know and city clerk issues um we're close to $34,000 um in just those and then we did uh although we didn't have um to pay out to outfront media over the billboard issue um we did acrewue about 16,77 $16,700 in attorney fees on that just uh getting that settlement agreement taken care of. So, um, we did have some P requests over the last, uh, month or so. Um, we had a PR request related to our separate septic caller contracts. We did receive a ADA compliance, um, one from a law firm down in Southern California. Um, a lot of the cities in the area, including Jackson, have received it and BBK's been

been made aware and they're working with all these other jurisdiction to provide one one response. So that will cut down on some of our fees that we'll have the burden for. Um we had a request for application submitted to the city of Plymouth for um the development or of the hotel at 9702 Main Street. That was another PR request. And we had one regarding our wastewater lab test and use of old sack road and the need for encroachment permit which has been addressed. and also a uh request for the letter that council member Bottomley wrote that was read by Mayor Dunn or Mayor Dunn at our last uh me sorry at our at our last meeting and so that's been that's going to be provided as well. Um and that's all I have.

A P request was made for the letter correct that was read out loud. Correct. He just wanted to see the letter the requesttor. So um you know the the these costs that we we spoke about doesn't include staff time that goes into this which is significant as well. But and those numbers like the $345,000 is that am I understanding correctly that is January 1st to now? That's July 1st Dell. Um, thank

a lot of you the numbers that are presented by Andy include uh June's invoices because they were paid out this fiscal year and we're just looking from July 1 as far as internally. Okay. Questions? Anybody? Okay. Um, have a couple questions. I might have missed it when you were talking about it. As far as the pool, you're saying that you're going to be able to have that in operation 5 days a week um because you haven't been able to get enough people. I'm just wondering, is there a possibility that you're going to keep recruitment open for that and you're going to go to seven days? I didn't hear. You might have said that and I missed it.

We could. The problem with it is that we have very limited resources up here to lifeguard certify our our folks and so there's there's a couple dates in April and other than that it's not really being offered. Um, speaking to the team that is returning, they were pretty burned out running seven days a week last year. Um, and so a lot of them have, you know, club volleyball or club cheer, those kind of things that we have to, you know, we'll try to do our best to accommodate for. Um, but we will be open from, um, 12:30 to 6 or 6:30, 6:30. And uh swim lessons, that's Wednesday through Sunday. And swim lessons um starting at 11:00 that on the mornings.

Okay, that sounds good. And on the pop-ups, you have two of those rented out at time being or three? I have two of them. I have a third one on deck. I'm just waiting for him to come in and commit to it. Okay.

Um and I was also approached today about somebody renting it out. So, I'm confident that we'll get that taken care of. Um, if I may add, we also did apply for that ACF grant. Um, we did it for the uh gazebo, a refurb of the gazebo. Um, the pool just wasn't to a point where we can extend the summer hours at or swimming hours just because these kids have to go to school, you know, and they all have, you know, so we wouldn't be able to keep it open much later than summer anyway. and a lot of the stuff that was suggested um by a member of the community. We have a lot more work to do on the pool just upkeep before we can start investing in solar and all that kind of stuff.

Okay. Thank you. Um we'll move on to request for future agenda items. Wendy. Um, so few things. One, uh, I want to just congratulate uh, Council Member Dill, uh, that her daughter enlisted in the Navy today. Great.

So, I just want to say that and I want to say tell her thank you for doing that. Um, from all from all of us. Um, and then I'd love a 49iner village discussion at some point. We've had it previously on a closed agenda item, so if we have to do that again, fine. Um, due to the nature of it, but we haven't really discussed it since. So, I'd really like us to talk about that. It's I've been bringing it up since I've been on council. Um, and I know a couple other council members have, too. We We've got to get it addressed somehow. Um, and then I would like to have some sort of an agenda item. I don't know how this looks. Andreas, you can figure that out. On revenue we received on the sewer situation, the the dumping. Uh, seems like a lot of folks have a lot of concerns about what it's doing to the road and different things like that. So, I want to know, are we are we doing well with that? Are we not? Is it worth it? Are we tearing up Old Sack Road? Now that I know that we are actually responsible for for it, are we making enough to cover the costs if it's causing more harm there? I don't know. Something to discuss.

I think some of that's going to be covered in our Prop 218 rate increase discussions. Okay. since that's a component of and that will also be discussed with like the road maintenance of it and all of that or we can see if that will be included in that or if we need to make a separate agenda item talk about those issues. All right. Um, and then I think I think oh the 4th of July if the SO doesn't seem to be able to or want to cover us, is there any way we could contract with one of the other cities for that? 100%. Um, I I also will be able to do it. They're just they're just dealing with their own stuff with the county and budgets and stuff right now, too. Yeah,

they they know they're under contract with us. Okay. or even if it would be cheaper to go with, you know, I don't know. I'm just throwing I didn't even know if that's possible. I'm just throwing it out there. Absolutely. Um I should by the end of next week or the following week have numbers from the sheriff's office at least know where we need to start. Okay. You didn't want to hire a security firm out of Sacramento. I've got to call into them too, ma'am.

That'll be all. But I think I've got Oh, one other thing. Um I I need to correct myself. So earlier I said the wagon train was has been here for however many years. I realized no it was pioneer days that we used to have. That was K Carson Mountain. It was. Yeah, we had pioneer days and there was like a little wagon setup, but I think that's separate from the wagon train. And I just know somebody is going to go on social media and say it hasn't been there that long. And so I'm just throwing it out there before I get yelled at.

Well, I wasn't going to say anything cuz I don't know you're wrong. You lived here a lot longer than I did. But I was wondering I thought I saw something on social media where it was so many years or something they'd been doing it. I think it's like 12 or 13 years. Yeah. It gets confusing because the mountain men do a lot of stuff. Get Carson Mountain men do a lot of trades and different things. But when I was growing up, we had pioneer days and there were people with the wagons and everything and I I that's what I was thinking of. So, but did you pan for gold? We did. And we made candles. Yeah. That it then. Um Deborah, you want to go?

I'm very boring compared to Wendy. I've got nothing. 22. Um, I'm wondering can these PR areas keep messing it up. I'm not super familiar with them. I'm not I'm getting just a little Oh, sorry. I'm getting a little bit of information. You know, trying to put all the pieces together.

I'm kind of curious. How many do we get? And are are are they effective for the city? Are they for, you know, proactive things? Um, I'm I'm just curious. And could we could we get a like a a list like kind of like what comes with the warrant register like in our agenda that we could so we so we as a council can see what people are interested in and what what their concerns are. Would that be would that be helpful? I'm just I'm just trying to like the level of detail Cameron gave you earlier or more or less or whatever is going to be help whatever is going to be helpful. That's a lot of

Yeah. And not a lot of time. But I'm just I'm just I'm just I'm just curious. It's a lot of money. $34,000 that's that's almost half our initial budget. So um and that's an ongoing thing. It's not like the, you know, the onetime employment item. So, my brain's just rolling around with that. So, if we could do something like that, Cameron, that would be that would be great. If everybody thinks that would be helpful.

The only thing I'm going to weigh in on this is there's really nothing we can do about PAS. It's it's a public right to to to do a P. So we there's no I guess what I'm getting at is by giving us more information isn't going to reduce or change how many PARs we necessarily get right but at least we'll understand why the people are coming what their concerns are and why they're asking for them so we can maybe address some of those things. Yes ma'am. Um uh and welcome aboard for real.

Thank you ma'am. And um let's see who else. Uh the the Kit Carson wagon train sounds like a great thing. I'm going to bring my grandkids. They're going to check it out. That's it.

Yes. Um Council Member Port, I've had discussions with the um uh what do they call them? ARC the the I don't know beautifification committee over in Zimpendel Ridge and with the HOA on the lights situation as you have reported. So, thank you for getting that started. Um, we're still trying to figure out who is doing what and who is going to be held accountable for certain landscaping duties. Um again I welcome you to drive through there and just have a look see talking about weeds earlier. Um going forward the whole toot not grand dollar amount discussion I would love to just get that finalized and taken off and then the 49er. Thank you.

Okay. um don't have necessarily agenda items. I have a couple questions. I was noticing online people were asking about the flea market and I know that since co it's kind of dwindled and people were saying online we're not having it this year. I wasn't sure did we actually put that on or did Rotary put that on and what do you know about us not having it this year? It was a um business owner in the community that kind of spearheaded that. um she has said that she doesn't want to do it anymore and so we're this was just brought up the other day. Um so we're looking at what it would take to get staff to put that together. Um and what kind of time frame or what kind of time that's going to look like on staff

this year. And if that's something the Rotary might be interested I don't know in doing or you could talk to them maybe and they take that on a set of our staff. I I could bring it up with them. Yeah. some Oh, it was Oh, okay. Well, maybe we can talk to them again about it. Um, well, I think the the business owner that took it over was originally part of Rotary and then left Rotary. So, I think maybe it I don't know. I have no idea if that transition happened when she left Rotary. I don't know.

Okay. Um, that's about it. Oh, I was also curious. Uh, did you figure out a spot for the Christmas tree yet or what? Not yet. We got some ways to knock down, but we'll get to it. Promise. I thought you said you were looking for two or three different locations. We are. We have We have a couple ideas. Um, but you know, in McGee Park, how about right behind the bench in that awkward little triangle? My two cents. I'll have to I'll have to look at what you're talking about. Not not the bench we moved to make compliant, was it? Okay.

Yeah. cuz once you have that figured out, you know, then uh discuss uh getting a little bit of money together for uh decorations for that area and the city. Like I said, I'd like to see us uh do a lot more. Well, doing anything would be a lot more. Um so that's about that. The only other thing uh is we used to get a kind of a calendar of the stuff that we asked to go on the agenda and city manager would kind of adjust that to you know where it was going to fit and stuff and we sometimes would would see that and have an idea you know who put it on and when you were planning to bring that forward cuz I understand that needs to be moved around a fair bit because there there's things obviously our attorneys and stuff does have to be done a certain time but if we can go back to actually having some kind of, you know, a report on that, you know, so something we could look at, people could look at and say, "Oh, this is coming up that day." Or whatever. And, you know, doesn't have to be anything right away, but, you know, maybe put that on your radar that we could have that at some point. And I don't want to put too much on right now because it I feel like we're making progress and I know with the 218 stuff and everything coming up, um, I don't want to add too much to the to the workload right now. Um, one note I will say that uh on the meeting on the 9th, I'm hoping to be here. I have some things going on and uh I've spoken with the vice mayor.

Listen, and uh I need you to put yourself first for this one. Yeah. And if you can't do it, I'm more than happy to. Yeah. Yeah. I'm just so I just want to let people know there's a chance I won't be here on the 9th. I just put that out there. Um the vice mayor will handle things and that's it. That's all I have.

So, we will move on to close session. Public comment on close session. Anyone here and seeing no one, I'm going to say that we did get one written public comment submitted by Miss Terry Suite and that's been received by the council. Nothing online yet. All right. All right. Hear and seeing no one at this time, we are going to go into close session and we will report out. We're going into close session at 8:54 and we'll report

Item 10.1, conference with property negotiators. Direction was given to staff. Nothing to report beyond that. And we are at 9:28. Any may adjourning at 9:28. Thank you.