City Council - Regular Meeting

I'd like to call the order of the Pleasant Grove City Council in our work session this afternoon on this Tuesday, December the 2nd, 2025. And welcome everyone here. We have three of our council members here. Uh we excuse Council Member Williams. Williams who is in Disneyland of all places. It's a great place to be. And uh uh our other council member will be here shortly. So, we'll turn time over to our city administrator for our first item on our work session.

Yeah, our first item is uh we want to go over a list of the special events for next year. As uh Megan and Andy and I sat down and and started looking through what we wanted to do. As you can tell, since we've had Andy aboard, our events are a little more robust than maybe what they've been in the past. Just a little bit, [laughter]

which is awesome. Last night was the best turnout we've ever had for our uh Christmas tree lighting. So, uh with that, um there's a couple tweaks that we want to do to the schedule. Um we're looking for some input from the council on that. Um there will be uh based on what we're doing, we would be requesting in the upcoming budget year to put some more funds in for our special events, which would be uh care tax money is what we would request, not general fund money. Um, but we I don't we're probably not going to get a ton of numbers tonight, but um part of this too is Andy is part-time and so we have a threshold that she can work that she cannot work past those hours or it triggers um benefits and so because of her time then that is going to limit a little bit of what we can or can't do. So anyway, uh they're going to go over the schedule and what we had in mind and then we'll open it up for discussion or questions that you might have. Scott, while they're coming up, part of that discussion, can it be to allocate more funding to Andy's position to make her so she can have more hours if that's something she's interested in? [clears throat]

Well, at this point, it would be making her full-time. Is that part can that be part of the discussion? I wouldn't I don't want to I would prefer not to have that discussion today. Okay. And probably make that part of our budget discussion. Okay. For next year, because I'm just thinking like the size and the scope of the events and how successful they are. I can't imagine like that would this would stay part-time if we're continuing to see the success that we are because of the work and everything that goes into it. So yeah, I mean that's that's as part of what we're to the budget discussion. Yeah. Okay.

True. Thank you. Thank you.

Okay. So, if you take a look at this list, it's an all-encompassing list of all of the events we kind of do throughout the year kind of through the rec center or through Andy. A little bit of both. Some of these are not necessarily exactly underneath Andy. Um the biggest difference I think really as we proposed this list is we don't have summer abrasion listed here. As we took a look of all of the events that we offer, we we felt like Viking day fit really well with our community and what we do and who we are as Vikings, all that sort of thing. So uh looking at that overall list, Summerbration is kind of gets into the messy time frame with Heritage Festival, Viking Day, Halloween. It's a busy time of the year. So that I think is the biggest change just that I want to point out to you that by the time we look at this list, that's what we're proposing is this. This becomes our special events list for future years. But the biggest difference being summer bracation is no longer something that we offer. Oh, and and bike the hood. Bike the Hood was a a rec center event. We haven't felt like that's been hugely not a ton of participation. It's been a smaller event, which is fine. But as we start looking at our overall picture of everything that was happening, the capacity level, those two were the two that we thought didn't make sense to to to keep moving forward with. So this is our proposal of events. This is specific to 2026, but then these would obviously carry over every year. So Steve, yes. How you doing, Steve?

I'm good. How you doing? Thank you. So any questions, concerns, comments on what we get got here for our overall list? summerbration, how it's challenging, right? And the vendors, working with the vendors, people. Yeah, I'm just curious if if you handed off to a third party to to manage, would that be okay? Yeah, I mean, I think we could definitely look at that. Um, but we just I think more we felt like it didn't fit exactly the community mission,

family or I mean, Andy did a really great job of doing the wicked celebration this year. It was really fun. Um, and it's it's a more Do you remember about how much we spent on it? I think it was about 11,000. 11,000. And the biggest differences that we did too is I know that initially Yeah. Go ahead. Yeah. Go ahead. Initially we did I know that summer braation was more of a vendor event somewhat like a farmers market.

Um, but I think I wanted to change it this year where it was kind of like our first like big city event to make it more accessible. Um, for me impact, community, connection is those are like my big core values. And so I wanted to align with that. So removing fund that cost money. And so I I I feel like if you value if you want some abrasion to go back to kind of just like what it was more of a farmers market thing, that's that's different and that that changes the workload. So if that is something that you still want, awesome. But that was mostly the reason why we kind of felt

the reason I'm asking is because Steve and and during strawberry days I mean we used to do one for strawberry days used to be a big vendor thing geared around strawberry days and so we could move summer racation type of vendor type of thing but make it strawberry days themed to the th I don't know Steve Thursday Friday type of thing be just before strawberry kick so we're not really infringing upon strawberry days themselves Right. I know they'll probably have a pickle ball tournament going on sometime in there, but that's different different things, right? And we're talking about downtown park here or something. So, I we could reimage it and and do that. I just I you know, I didn't want to step on Strawberry Day's toes, but but a lot of people miss

the Strawberry Days vendorship type of things, right? And I know yours is one Steve does. I mean, the Strawberry Days one was a third party group that did it. It was the BusyB Boutique. I'm just saying if we're going to do away with celebration, maybe we could re-image and bring kind of I don't know that it takes more work, right? But you do have help with other people that could make that successful. Well, and for sure a vendor type market is there are very it's very easy to find a third party that just does that at other cities, right? So, if you're truly looking for farmers market vendor type concept, third party is probably the easiest to do that type of an event versus having them come in and run biking day. Well, I'll talk offline. I have an idea.

I hustled real hard. [laughter] With the right attitude, I can try. But if we want to kind of get you at your best and the impact these are having with how many events fulltime be a better option. Again, we can talk about that at a later date, but it sounds like there's a lot of events going on and each one is so successful because of the work you're putting in. Yeah, it was packed. But this [clears throat] couldn't even last night. It was amazing. Thank you.

But this is and that's what we've been looking for, I feel like, for a lot of years. And we've tried like different, you know, employees and different things. And so I think that this is like we've hit it the nail on the head with you. and I want to do everything we can to keep you because you are hitting that mission and vision that you're talking about with the connection and coming together. It's to have, you know, a thousand people down there last night. That sounds amazing and that's what we want to continue with each and every if we're going to put this much time and money into each event. You know, we want to not stress you out to where, okay, now I can only do this many hours. Like, so I think it all kind of ties in, but I love this schedule of events. I just want to make sure we're not burning you out to the point where you're not seeing, you know, we're not seeing the full potential that we could on every event because we've limited you. So, but that again, that's another discussion. But

she cries at every event. She loves [laughter] every single. Well, so much. So, I guess what I I would also just say is that I do think we have a lot of community partners that we don't have to do all the heavy lifting on everything. Right. Sure. And so, um, I guess I'm not in I I I think the summer braation it seems like it's pretty big deal. I don't know. Would you Andy, you you know better than I who as far as summer, Viking day, haunted Main obviously is our biggest event. Is that correct? That's correct. Then what would you say are our next most attended events?

Um, probably last night, Christmas tree lighting and Viking day. Um, celebration. We did have a really good turnout. I I will say we did have a really good turnout and it was and it was still very successful. So I think to your point, it's not that it's not successful. It's more of a capacity level. Heritage Festival used to be underneath the library and that's now also coming underneath Andy. So we're adding another event. Well, and I Yeah, I I Hey, I'm not saying Andy needs to do all this. I guess what I'm saying is

as a as a city, I'm not sure we just want to say we're not doing it, but maybe it's a handoff to the downtown coalition or to a different uh like because like we do uh as part of Strawberry Days, I'm on the board for a nonprofit called Strawberries and Cream that's really geared towards raising money to pay off school debt in Pleasant Grove. So, we have a market and it is really well attended and the vendors want to see more opportunities to do that. I know that a lot of the activities this year have been more geared to kind of a a party like, hey, we're going to provide everything. We just want this to be a community asset, which I really love. So, I think that the farmers market stuff should be handed off to a different organization because it's a completely different feel. we don't need to have uh you dedicated to all that stuff. But I do think that the the city kind of being involved in the sense that it supports those efforts and make sure that, you know, maybe the parks department can help put out the things that need to be put out and we have the availability, but we have maybe a third party that does the heavy listing to find the vendors, make sure they're compliant with their sales tax, all of that stuff that I do I do feel like falls in a different bucket than our kind of party community events to draw people in and have a place for them to to come together as a community. So, I guess I don't want summer to go away, but I'm totally fine with it being

u maybe maybe we reach out to somebody. And I think Eric has kind of a similar vision for that. And we have some I think we have enough contacts that want to do those types of things that we would just be in more of a really limited support role as opposed to dumping it all on and our team. Yeah. And we can we can look at that. we can start doing some research and see what's out there and then repropose maybe what that looks like.

And I think too the timing like even June versus August where it goes August, September, October, October like we just had a lot in the fall. June is a huge even adds like a lot more time to do things compared to what it was this year when everything was just August through December multiple times a month too. And so that also adds

I think like Erica was saying a boutique before Strawberry days would be fun because you could sell people would sell strawberry days, paraphernelia, whatever you want to call it. So then they could gear up and get excited for strawberry days and maybe you know a couple days in the park or something because a lot of people ask about that and it just was too much for the strawberries community to manage on their own. Um but I think it is finding the right person to do it or else it's not successful and sure and so we have to but if we can find someone then maybe moving it to June where there's not as many because otherwise you have like you said August and then two events coming up like every month like it's just a lot. So what I'm hearing is maybe we should go back and do a little bit of research and see what maybe opportunities we have to reimagine or move to a different time frame and then we can repropose that and see what that looks like. Yeah. Or just working with the third party.

Yeah. I I guess in my mind if we're going to keep some abrasion or do something prestrawberry days, my preference would be is I mean we could do an RFP or something as a city to say, you know, we're looking for somebody to come in and do this. We we won't charge you for the use of the park. you know, where we might have some ancillary things with the parks department that can help out. I'd much rather do that and just because that does take the heavy lifting off Andy and we still have the event.

The the vendors, um, you know, when Ryan did this for us, um, summer abration was a specific agreement that we had with her where she got a percentage of what the vendors brought in. And so, she was motivated to bring in a ton of vendors, which she did, and that that was a vendor driven event that just brought a ton of people to to the park. So, We'd like to replicate that in in a in in a way. I think it's a little bit hard as Lynon now does a farmers market weekly in the summer through the fall. And so I don't know if the farmers market specifically is going to work. I I don't think we call it a farmers market. I think it's more of a boutique.

More of a boutique. So, and maybe and I think to your point, the amount of, you know, Strawberry Days t-shirts and paraphernalia that's out there that everybody wants to wear, there's there probably is an opportunity there just to lead it into Strawberry Days. Kind of a kickoff to it or something. And then it's not it's not a farmers market all year or anything like that. It's then not have summer kind of move that to a strawberries whatever you want to call it. I don't know. Sure. Yeah. I think I mean strawberry days I guess we'd want to interface probably with the strawberry days committee and make sure we're not stepping on any toes there. I mean it's a there's a lot of prep that goes into that. Yes. But but there's also a lot I think that there's a lot of local boutique creators that like to have a space

to kind of have their stuff out there. For sure. And so I think that even if it is in August still, I think that the local PE like like local high school students, some of them have businesses that they've started where they sell stuff online and having a local chance to do that again. But I don't think that needs to be on your guys' list of things that you guys are putting together and that we are fully doing. Well, and my thing is I don't think it would. I I just don't think we I think we just like Scott said, we hand it off to a third party. They do this. They they travel and they go to different places and do this.

I want to say it was the Busy Bee Boutique. She was the one that did Strawberry Days, but she did other cities, you know, throughout Utah. And so, we just need to tap into somebody like that and they'll come and they'll they'll they'll do all of it really. They'll us on a few things, but they they already have a vendor list. They already have people that travel with them. I mean, there's some of these things that I think can be done. We just need to coordinate that and figure that out a little bit on our end. I would love a big salmon dinner. [laughter]

Salmon dinner down Main Street. I love it. You guys heard about Oh, yes. Yeah. Yes. I think we could come up with our own version of Well, we we have plenty of years to come where we can keep being creative and finding new and awesome things. Yeah. Is it a big Viking turkey leg? Yeah. There you go. Smoked turkey legs. I like it. Awesome. Okay. Anything else then? I think we'll work on that on our end as far as maybe looking at somebody coming in third party. Okay. Thank you. Awesome. Thank you. Okay. Hey, do you want to introduce our next one, Scott?

A couple weeks ago, we talked about some potential uh changes or fixes for our uh issues with our pickle ball courts at Discovery Park. Uh we had a follow-up discussion with the contractor and um things have changed or at least things that they would like to propose that are different than what we talked about a couple weeks ago. So, I've invited them uh to come and share those with you and and talk about what some of these uh ideas or potential solutions are so that as you ask the technical questions on these things, they can be here to answer instead of me trying to pretend like I know how all this stuff works. So, you want to come on up? This is Dustin with SNL contractors.

Welcome. We'll turn the time to you. Um, so first of all, um, it was unfortunate the way this one went. The contractor that we work with had some issues and as a contractor and, um, we're turn Lyndon, so we're local and we want to have a good name and we want to produce a quality product. So our goal is to give the city the best product we can for a cost that we can afford and make sure it's a long-term warial product that you guys are also happy with. So we've been looking at options. Um, we talked to a couple of uh, surfacing contractors and said, "What would you do in this situation? what would provide the best service and they recommended this product. They said it's actually a more premium better surface in the in the end. It's something that most that uh is made for this this situation or any situation where it would be on a similar surface and it is uh not only in that circumstances but it also provides a a better more quality court than normal. People don't use it because it's quite a bit more expensive. Um I just got a couple of little This is really essentially just a surface that they put over the top of it that um that it doesn't have to be used in this situation, but it's it what it does is it makes sure that there's no issues. And if if you guys want to look at it, we will give you more information. I'll bring the contractor in. We're looking at sites that would actually you could go see this surface. Um regardless, it would be a solution that we would stand behind that we would warranty that we would make sure would look like a brand new court if we if we used it. So

So Oh, go ahead. Sorry. No, it sounds like it's like sit. I'll have to sit. It's like pickle ball roll almost. That's what it sounded like to me. Is it similar to pickle ball roll? I I'm I'm talking with the contractor right now. They are all at the tennis court convention that's going on somewhere. And so they said we will be back on the 8th and we can get you some more information. And so is there any courts in Utah that have this? We don't know yet. Okay. They said very rarely do you see this because the surfacing is almost as much as the courts.

Um if you look at some of the uh locations that it has it in, they are very premier Olympic sites. uh just roughly this is a $200,000 application. So if you build a pickleball court and you put it on there, you're almost the cost of the pickle ball court, but it is put on in circumstances for an added value, not as a repair situation. So it wouldn't be something where you're just patching it. It would solve the problem. Um they have different uh ways to to surface the court and what it does is it aderes to the top. The matting would then cover any issues and it would provide a long-term surface. and they said, "If you're a tennis guy or pickle ball and you know about this," they would say, "Oh, this is fantastic. We'd like it better. It provides a little bit of cushioning for knees, I'm not a I don't know enough about it, but they said it would be a a fantastic fix." They would warranty it. We would warranty it, and it would look brand new. It would also wouldn't uh it would only take the courts out of service for three to four weeks versus a long period of time. So, something we would have ready to go early in the year, we'd hurry and do it. Um, there's also some issues with the post is same as the courts 20 20 years. I'd have to look at for sure, but it's a long-term warranty than not much as a normal court would. It's a hard surface on top. It's not like it's just a hokey uh patch. It is a premium surface and most people would say it would be a better surface than you would normally get. So, um, after looking at it, this would be the our proposed uh solution. Um, originally we thought we were looking at how do you fix the cracks themselves and that was where the pickle ball on that would be, but this is a more affordable solution and something that as a company we can financially support without going out of business and we think that it would also give you a product that we would stand behind and feel proud of, too.

So, when will you have information about if there's any courts in Utah? Um, I've they said when they get back on the 8th the rep the rep would get back on and then you could just email us. I would email I would email it on there and you're welcome. I sent the an email to Neil that shows the link and you can just go look at some of the national ones and international ones where it's used at, but I'm trying to find the nearest local one. But again, it's hard to find just because most people will not spend this kind of money to put it on a court. So this is doing this for you. Is this less expensive for you guys to do this?

Uh oh. Well, it's Oh, very much. I mean, the total court replacement would be uh would be financially crippling. I mean, to to tear it out and start over is three times the cost, four times the cost. And it just comes with other issues that are caused when you start tearing things up with lights and other repairs. This is something that would would repair it, would give you a long-term something we'd still be proud of that you guys would like to play on, and it's in a situation that we could financially cover. So, um I'm not a contractor, but I've done enough of my own shoddy work that I know that when you put something over a surface, this that surface affects everything going up. So, how do you how do we use this and not see or feel or have issues with the cracks coming all the way up through the top? Even if it doesn't crack, but the feel of it, how does it do you know how this works?

It's a matting system. So, if you look, one of the applications it's actually used for is situations where there are joints below the surface. So, in a in a in a parking garage, in a high-rise, anywhere where it has to have joints, this system is made to go over the top of it. So, if there is a crack, it is it is designed, it is purposely done so that it can do that. So, if you're a high-rise building and you have to have joints as part of your pores, this is the surface you would use over those joints. How how big of a joint is it made to span like this? And we don't have anything bigger than than this one as well.

Are we going to do anything to make sure that we uh that that it doesn't expand beyond the acceptable gap range, you know what I mean?

So, um the part of the reason that this product is used, it uses adhesive that goes in between the gaps and it covers it. So the biggest issue with cracking is weather and water infiltration. So the idea with this is it actually would seal it and it uses a product that seals gaps and cracks. So if you had a purposeful crack or a purposeful joint there, it would cover it in the same way. So um imagine um like a matrix over the top of it. So the system you put on is covering it and it has a like a matting in various layers. So it would actually it's made to span those cracks. So it wouldn't even if there if the crack were to go like this, it would cause problems. But since these cracks are very small and they're like this, you won't ever notice and they won't ever show through.

It looks like it's a polyurethane rubber fiberglass. Yes. And if if you go on the website and you look at it, they you can actually see the different layers that are put on. So essentially, you're covering it with a matte surface that will then bond and span any issues or joints below it. And then it's put over the top. So So when it's solid on top, is it like a concrete on top?

Yep. There. Oh, there you go. Here's Bringing up there. You'll see the the top of the surface will feel and play exactly like other courts. The only difference is is that matting actually gives it a little cushion. And that's the reason it's considered premium. It's supposed to be better. Okay, here we go. Y says the application is to accommodate surface movement high surface with expansion joint. So if there is a surface or something in it in this situation, it's the same idea where those different matting shot pads actually would cover it. So you have a surface above it that would span those those

and and they they have they looked at our cracks and they said we'll warranty this system over that type of a crack. He came out and he a heartbreak said, "Oh, don't mess with the this. This is the solution. It's expensive and nobody likes to do it because of the cost, but it gives you a premium product and it cheaper than pulling the concret concrete out." And I said, "Would you warranty?" He said, "Yep, I'll warranty it. The company that does it will warranty it, which then I would also warranty because I would get that from you." So, it would be the same warranty I would you would give for a typical court. There's no uh there's no less The courts that it's used on is Australia, Singapore. How does it perform?

So if anybody wants, you get to go. We [laughter] do a field trip to Singapore. Yeah, I was going to say I don't see any cold weather locations and I've asked that question so I'm going to make sure that that's not an issue, but to them they said it's it's fine because again the issue with cold weather is is movement. So what gives this the benefit is that it has it allows for that Germany. I mean it's also a pickle court. Yeah. Colorado. Um pickle ball balls are you know obviously different than tennis balls and just the impact and things like that. So I just question if you look there are pickle ball courts on there. Um Oh is there? There was one of them that showed

they had some I can't see where it is. There there was one that showed pickle ball courts you had right there. Yeah. PBA pickleball court in Bavaria, Germany. Oh, okay. So, but that's a cold weather climate. That's a cold weather climate. Yeah. Um, and again, the reason you'll see it is because that New Zealand one, I know where that court is in. Have you been to that court? Yes. There you go. That's a net ball. It's net ball. Oh, that's one of the best games I ever You can't move. It's the court. It's the court surface that makes I didn't play [laughter] it. I just It's just the only thing it come down to is the bounce, right? The pickle ball is different than a tennis ball bounce. But yeah,

I'm told that it's that it is a it is the tournament level surface and it is a better that if you have it, people will say I love it. We want to play there. That's what I'm told. Tournament for what level? Um the highest level. Yeah. 3.0. 3.0. I [laughter]

would. So I I mean as we were talking with Dustin about this that was our first question is where can we test this out? So we'll give him a minute to figure out if there's any in Utah. Um if there's not in Utah, hopefully there's somewhere nearby because I think it would behoove us to go check it out. I I I would not like to greenlight something that those that play the sport have played on it and said, "Okay, this feels right. This feels like it's going to be okay." I just messaged three pros and sent them they're local to Utah and sent them this information to see if they have feedback as they travel all around the world playing and so I me so we'll see what they have to say. Yeah.

So so again we don't have to determine everything this meeting is kind of presentation say this is what we're proposing just so you know as a contractor it is our intentions to move forward and make it right. We feel like this is the best product that will serve the purpose we'll make sure that the courts turn out there and it's a position we can financially we'll get more information This would happen until April, potentially May at the very soonest. You have to wait for the temperature to be okay to do it. 50 degrees and rising. So similar to any so you say okay we would shut down on April and get it ready and then go unless we get warmer temperatures before then.

We could have it prep so we would just kind of time it right. So it be right but you there's a surface preparation to go through me me personally I I mean if we have to give up a month in June to get this done I would prefer we do it to make sure that we just aren't hard we do have eight other pickle ball courts in town I mean so it's not like if we're shutting down Discovery Park for a month there's people can still have a place to play hopefully they got it and it was a better service they said oh look it with an upgrade. So that would be my Yeah, cool. This is different than what was presented last meeting, right, Scott?

Yeah, because when we talked with Dustin just this past week, he was he brought this up to us. So this was new concept. That's why I invited him because I wasn't going to be able to explain this to you. Um and I'm sorry it was a kind of a we have just been looking at it right now because we had originally said looked at the concrete guys and then we talked to the surfacing guys and they just said, "Hey, this is we came out looked at it." So it's just been a little while getting this presentation. We'll email it more information. We'll get a location and we'll get you that before we Okay. Hey, thank you. Thanks, Dustin. We'll keep I think we're on to something here, guys. I think this is Yeah.

Well, we'll now turn our the time to our public works director for update on some traffic issues we're Yeah. I just wanted to uh review a couple of things that we've been doing just before we got here. We've got a a new four-way stop that we put in at uh 13th West and 700 South. And I was going to pull that up for us. There we go. I had to find my mouse. Finally. Finally is the right answer. Hard to get across that road sometimes.

Yeah. Uh you you try to build roads for all times of the day and at certain times of the day. this road needed some um breaks in it and so uh we've put up two advanced warning signs on either side of the formerly through street side similar to the 500 North Road that we did in 300 East just a few months ago actually. And so those will be up for a couple weeks in place. We have flashing stop signs uh on both sides of 7 South 13th West is not a new pattern. That's always had stop control there. So, that's going to stay the same. So, um any questions about this? We've got a Facebook post that went up and and the the fellas went out there. We can't paint this time of year, so they put down thermoplastic heat tape. A little bit more expensive, little longer lasting, but it does provide some retro reflectivity. And if we're not going to do the road anytime too soon, uh we'll put that down as a more permanent solution. Um so, uh that's 13th West and 700 South. We've had a lot of conversations related to uh 600 West and 1450 North. Um there's a a a new uh subdivision that went in right here. And interestingly, I've I went out there several times and observed and found that at this location right here, people were crossing right there. And it wasn't even as much the school kids because we do have connectivity all the way to a

controlled four-way stop here. We still want kids to go there for school because a four-way stop with controlled intersection and a crossing guard is much more safe to cross there. But I saw lots of pedestrians crossing right here. And as I zoomed out and looked at the map, you can go all the way from this side of town and get all the way up to the trail here. And there were a lot of people on bicycles and joggers. And I found that they were going through Discovery Park. They were crossing First East right here, going up 1500 North and going all the way up to the trail. So, uh, 600 West doesn't have stop signs only, but at 1800 North and 1100 North. So, for spacing purposes, I felt like that would be a good location as well. As you're [clears throat] aware, it takes some time to get all the equipment in from the suppliers. So, as soon as that equipment gets in and our guys are able to install that, they will. The equipment's just not quite in yet. [cough]

3,300. That'll be a four-way stop. Kind of like 500. It will not be a four-way stop, just a pedestrian crossing with push button light features. Oh, yeah. Yeah. Like we have on 100 West or on Canyon Road right there in front of Discovery. east. Yes, correct. Yep. Just like that.

Uh 3,300 North. Um wanted to just give an update. In fact, I'm going to pull up an email I sent uh some time ago and just walk through some of those things that um we we talked about doing and let you know. um on 3,300 North. This is an email and I copied you guys that I sent to a resident. So, you know, we had an increased police presence that that took place and uh we trimmed some trees that's completed. Um a north south crosswalk at 1450 West. We have ordered that uh those pieces of equipment. So, let me zoom into that right there. Um, this intersection here, we'll put a crosswalk in with a push button uh, RFB right there as well. It's interesting. So, this crossing and this crossing both have stop control already. We generally don't put crosswalks at a location where stop control already occurs. doesn't mean we we can't, but generally what we would call is a minor approach. We would not put one there. We could uh if we felt like it would bring added attention. Um but our intention was to put a crosswalk with an RFB there. And uh let me go back to the email there just to to keep you up to speed. Um, the city is soliciting pricing for a traffic study for the four-way stop. We already engaged with the engineering firm and uh we feel like that's just about wrapped up and and so we should have the results

of that back uh to see if it warrants a four-way stop. Um we did some speed data along that area as well and we'll have speed. Yeah, Chief's had the speed trailer out there as well. Uh I went out there on a few different uh times on twice in the morning and once in the evening just to get a feel for that. It's a really nice date night for my wife when I say, "Hey, let's just stop here for for a minute and uh and so and here's a spreadsheet. I want you to start

Yeah. start collecting data and and if you don't believe me, you just ask her." and that's the truth. Um, so, uh, a westbound speed limit driver feedback sign, uh, has been ordered as well and we feel like that's going to be here any minute. Uh, that's number seven. And then, uh, number eight is, uh, I I reached out to American Fork and they said that they're going to have theirs up in about a week as well. So, both of ours will be up in about a week uh, along that roadway. Gan already talked to the property owner to put up the the driver feedback sign as well. Um, number nine is the westbound speed limit sign didn't have very good retroreflectivity, so we've already replaced that. That's been done. Number 10, we're creating a layout for sidewalk on the southeast corner. Uh, just wanted to look at that. this uh you can see the missing sidewalk from here to actually all the way around the corner, but specifically along 3,300 North, we've engaged with an engineering company and given them to go ahead to create uh concept drawings and and an estimate for sidewalk. When I bring to you the master services agreement for different engineering companies, this is one of those companies for whom we created the agreement. So then I can reach out to them. They can say it'll cost us this much and I can move forward with the process. So um good group uh Ridgeline has has done a couple for us in the past and they'll have that it will come before you as a a budget item if you want to do it or you know there's an endless supply of need for sidewalk throughout our city. But we'll we'll have those conversations uh as part of our um budget process. And then there's one last uh one here. Can't even remember. Uh paint the east west crosswalk.

This is one where it already is stock controlled, but as I observed right on this side, there were so many different kids that were being dropped off along this roadway here. The crosswalk is here and the crossing guard crosses there, but she was also helping so many kids cross right here [cough] that I [clears throat] felt like we needed to make sure that that was painted. So, um that [clears throat] excuse me is uh my report on some things that we've been talking about. Gosh. I haven't been feeling the best with my throat been sucking down throat lossages. Anyway, so um there's always a a long list of things to do, but um wanted to report back to you on the things that were happening and things that have been done and uh just let you know where we are. And is this the right Scott, is this the right time, mayor, is this the right time to bring up maybe another area of concern or not?

Can I ask about this area? Is it about this map, Eric, or No, it's far down by the junior high. So, I guess my question is I don't know how old that development is on the south side of Warick Lane, but how come there wasn't sidewalk put in on the back side of that development where where or you were saying that we're going to have a study done to have sidewalk Oh, right there. Yeah. So, we're Okay. 40 years ago. Yeah. Super super old. I looked at the plat. Yeah, it's long before our time, probably even in our city. There's an irrigation irrigation dish there now.

Uh I think I think it was developed in the city, but late early 90s, late 90s, I can't remember. In addition to those lines being painted, is there signage as well with those crosswalks? The one that you're the new one you're proposing and the other one, is there signage by them? There will be crosswalk uh here. with the one full zone just across one. What about the one? If you can go down, it's that one. No, wait. Sorry. To the left. Yeah, this one here. Uhhuh. Yeah. I I guess there was one here that's missing. We need to look into that as well. But then there's not on the other one, right? There's no signage or anything with that.

Um that striped one to the right. Sorry. Right. Oh, over here. It already has one in it there. There is one that was here, but maybe have gone missing right there. This one here. Yeah, but like where the kids are crossing. Is there any signage that will go there or is it the painted white lines? Just the one that he showed. Yeah, the new one where he said he saw a lot of kids crossing. The crossing guard is helping them cross both directions. There there will need to be one that points as a crosswalk. Yes. Okay. West to east, right? Yeah. Yeah. [clears throat]

I I've just American Fork reached out and wanted me to get with them to make sure that all of the signage we had was coordinated as well, just in both directions. Yeah. I have we have we been talking to the school is the school involved in this? Are they are they uh helping out with any of this or are they? Yeah, mayor. There's the talking to them, but they don't the border's right there. Good asphalt American for [laughter] Neil. Thank you.

Love it. Um when we had the meeting on site, the school was there, but we have not yet and we our intention is to have a specific conversation with them. Uh probably more specific about um you know, if you can just scroll over where we have where we have the fog line there on the south part of 3,300 right there.

You know, we have people parking there all day. And so some of this uh at some of the intersections could we could have some sight issue stuff. There's things that we need to we need to work with the school when uh the time we went there it was um early out and so the the kids were getting out and they have a system that's actually not too bad as far as um getting cars and kids kind of in and out of the situation because this is a charter school. Um there's no bus system. I don't think there's buses, my understanding.

And so um if the kids don't live in the neighborhood, then the parents are driving them. And so you have uh more vehicles than you would normally have. We also need to remind everybody that when schools are go in, we as a city do not have authority on site plan approval. That's all done through the state. The state is the one who does the inspections. um when they took this school and and expanded it from an elementary to a junior high and high school, they did not add additional parking and things that we felt like they should have because we don't have a say in that as a city. So, some of the issues that have been created because of what they have done, they're trying to mitigate the best they they can, but some of this is trickling back onto our street. Now, this is a this was a little bit of a separate issue from the accident that was there because the accident was not during school hours. So, we're we're kind of um trying to take care of two different issues. One is what happens when schools being uh either kids are being dropped off or picked up and then just in general, how is the control of this intersection and what it looks like. So, the traffic stud is going to help give us some recommendations. Um, we're also, um, I mean, trying to have a little bit of a common sense approach about what what we feel we can do. I mean, you saw Neil's list. Those are things most of which have already been done or in process of being done.

Neil, so I have a question. When you're parked out there for date night, yeah, this fog light, but during school fog light, when there's cars parked, if you scroll back to the west over here, I mean, when there's cars parked here, I mean, it creates a tight and it blind blind spots, right? It does. I mean, is it is it pretty bad? I mean, I've driven through there and it it gets pretty pretty iffy sometimes because you've got cars parked in the Yeah, if they're parked too close to this corner, definitely it it can create sight distance issues for sure. Do we mitigate that by maybe doing a good old red curb?

Yeah, we're we're looking at stuff like that. We we need to address that. Part of that is the discussion with the school because our our understanding or at least what we've been told is that mostly that's where the teachers park. Okay. So that they don't even have enough parking for the people that work there, let alone those that are dropping off and picking up. I just think it creates a bad blind spot, right? I mean, it could do. Yeah. When when you have a crossing guard that's already walking out and can't see past these cars right here, then, you know, it just it's a setup. Yeah. I mean, if there's a car parked right here and you look at a car trying to look back and see, let's say they're making a lefthand turn here

and cars are traveling in this lane over here and and you're right there. It makes for a tough look to to look back. And so e even if you red curb it during those pickup and drop off hours, there will be some parents who tempt fate willing to park in that area. So that's something we need to work with the school on, make sure that they won't park there. I guess that's why that was part of my comment was when you mentioned that hey a lot of these kids are getting dropped off to the west and their parents are just like hey I don't want to have to flip a U or whatever jump out here on the wrong side of the street and go walk.

Yeah. So that's why I'm wondering if we're we're working with the school so that they can work with their parents to have some sort of a plan of hey you don't drop your kids off here and you don't stop here and so they have a plan because I mean it's a charter school so it's a smaller school. They're supposed to all give volunteer hours and be invested in their own school have 875 kids that go to the school. So I think that the school has to bear some responsibility I guess to educate their people to make Yeah, we agree with that. the the uh because they have a crossing don't they have a crossing guard on that crosswalk? They do.

Yeah. So, I mean, if a parent's dropping them off on on the on that side of the street, they know that there's a crossing guard at least to get them across 3,300. There's not one to get them across. Well, I don't know. Does the I don't know if the crossing guard does both. Did you say, Neil? They do both, right? Okay. So, they there's a crossing guard there to help them get across

and and they do drop offs all the way I mean all the way down here and all the way up here. Those parents will pull over, drop off, those kids will run down there. Uh, I mean, they do run I don't know, they they have teachers out in the road directing traffic in this way and directing traffic out this way. They actually have done a pretty good job at their efficiency from what I've seen is the best they can. Uh but not all parents are willing to pull in through here and go through the drop off process versus just dropping them off here and heading on their way. And that that is a challenge at not just this school, probably every school in our community.

Hey Neil, when we were out there with that meeting go up there the uh the vacant lot there right there. Didn't they say the school owns that? owns that and they want to buy the other when that lady passes away or whatever. I guess they want to buy that to expand their parking apparently or that's what we say. I don't know if they're saying the same thing, but that's parking or more students. I'm not sure. But that's if we meet with them, that's a great question for us to ask them. Yeah. Any other questions for

Well, mine's for a different area. Yeah, let's look at it real quick. Right across [clears throat] from the junior high east. So up here we have this I think there's same thing. There's a crossing guard that helps them. But you have hundreds of parents. Oh yeah.

You know parking in here and the kids are all coming and you've even had a kid hit a while ago here, right? A long time ago. But he was even standing on the sidewalk. I just I think we need to look at this area too and put put some lights in there, some flashing lights at least to help the crossing guard across the beacon lights similar to what we have.

You need something to help out the crossing guard because it's it's just absolutely crazy people that are parking down here and dropping their kids off. Well, my you know, helper, I don't know how you'd how they would work there. But I will tell you, uh, it is I just don't go that way anymore because I get so frustrated because I really I swear she she just wants to see how far she can back the traffic up first, east, back the other ways and waiting for kids to run from the school to go across the C before she releases traffic. It's drove drives me nuts, chief. But anyway, but I I just can't go there anymore because I can't handle it. But anyway, it's

it's [clears throat] it's like it's like the kids can't stand there for another extra two minutes and wait for a big crowd and then go across and and have a more brief because it it is so backed up. It's it's backed up to the light back up on also flag football there. Yeah. So outside of school hours, they do their kind of that private flag football and it gets crazy. Yeah. They park over here and they park over there. They park all along the road and it gets so outside of school hours. So to Eric's point, it might be nice just because outside of school hours, I think you have a lot of people trying to cross there and there is no crossing guard.

It is a county road and so we would need to coordinate. I just just take a look at it and then one more if you go down to John Hancock. And that's county road, remember? Maybe the county would help us out with that. Yeah. Right here. So, another thing is is I mean, they have some of a system worked out too, but it gets dangerous because then you got people lining up all through here and then on the other side and it creates these blind spots where people try to come across and they almost get t-boned. You got kids trying to come across. I don't Well, can we look at that too and work with them? That would require a lot of coordination with the school and hopefully them I just

wanting to be involved because it's a private school. There's no kids really cross crossing here for this school. I mean, central sitting up here, but it's just so at charter schools we don't and public schools and public we don't have any say on their site plans. I'm Crossing guards. So we in the district we have No, we do the crossing guards. Crossing guards are on the city. Oh, are they pay for even for the charter school? Not for the charters. I I am not sure about that one. I think we do. I think that one is ours. I just don't know. Which one are you talking about?

Lincoln. Lincoln County. Okay, we'll double check that. This one I know you don't because crossing that open session. Okay, I just think we need to have an overall review and then what we can do to Well, we'll meet with the school and see if there's some solutions there. Perfect. [clears throat] Okay. Thanks, Neil.

Let me present. Still got uh four minutes here. Uh uh David, you've got someone else with you here. So, hello, Mayor and Council. Um just want to do a quick introduction. Um this is Britain Johnson. Um he is going to be interning with us for the next number of months. He's in the BYU MPA program. um but going to be helping us out on a couple of uh analysis and and compensation projects that we're going to be looking at um and and probably presenting to you in the next number of months. So, welcome Britain.

Glad to have you board. Council mayor, great to meet you. Uh anyway, I'm here. Yeah, sure. Um, like David mentioned, I'm in my first semester at um the BYU MPA program. I did my undergrad there as well um in economics and then I got a minor in urban planning. Um that's kind of what got me interested in this government world. Um and it's a fun one. Um yeah, I I grew up in Mesa, Arizona. Um moved up here to go to BYU. Um that's how you got the job. Okay. Is that Yeah. Yeah. I went into his office and he's got a bunch of Diamond Backs memorabilia and what have you. So,

are you a Mesa Jack Rabbit? I'm not. Um, you guys are talking about charter schools. I actually went to a charter school um in Mesa. But if had I gone to the public high school, I would have been Yeah. Mesa High. So, um, yeah, thank you so much. Yeah. Um, I guess one other thing, I have an 11-month old baby. Um, and yeah, it's fun being a student and running a family. [laughter] Um, so,

uh, I live in Provo. Um, I live right, it's kind of funny. I live two blocks from Provo City Hall. [laughter] Um, at I don't know if you know where Pioneer Park is, where they have their farmers market, right in that little neighborhood. It's great. So, yeah, I'm excited to be working with you and, um, again, any way that I can support or help you guys, I'm here. Okay, thank you. Look like we're out of time for our uh work session. So, I ask for a motion to adjurnn. Mayor make a motion that we adjourn. Second. Have a motion. We have a second. All in favor say I. I. Any discussion on that? Any ns?