City Council - Regular Meeting

All right. We'd like to welcome everyone out to our work session today, Tuesday, March 3rd, 2026. We'd like to excuse council members Anderson and Williams. They're uh gone. And welcome uh Council Member Phillips, Rogers, and Lemon. And we're going to turn the time over to our city administrator, Scott. Thank you. On our agenda, we did have introduction of new employees, but we didn't have any of them that were able to make the meeting. What? Oh, we do have one. Oh, okay. Okay. So, we're we're going to move to item one, introduction to new employees. Chief,

good evening, Mayor Council. Uh, in our records department this last year, we had one employee part-time that had left and went to Florida and we hired two. Is your mic on? Okay. Um, so one of our parttimes were hired. This is Jenna Henderson. She's a student down at the UVU from Missouri. A nice addition to our records division. And Zoe's the other one. She she works tomorrow and stuff like that. So, working hard in records is really uh caught on quickly in everything we're doing up there. She runs this place a lot of time when she's the only one up in the office. So, like we enjoy having Jenna part of our team there. Awesome. Well, welcome.

Are we going to put her on the spot and have her introduce herself? Yeah, this is it. This is it. Oh, try try to stay under five minutes, but you know. Okay. Well, um I'm Jenna. Grew up in Kansas City, Missouri. Moved out here in Utah in 2023 after I graduated high school. I've been going to UVU since um I graduated my associates degree in the spring and I'm continuing on getting my bachelor's right now in criminal justice. I love working at the police department. Chief's awesome. I love all the people over there. It's really great. Really great opportunity. and I love working for Pleasant Grove. So awesome. You're welcome. Yeah. Thank you, Chief. That's it, right Scott? Yes. Okay.

I believe so. All right.

So, next up, we do uh have the PG robotics team here and they've come the last few years. So, we'll invite them up and have them show us the latest and greatest uh in robotics. Come on up. We going to have war. We're going to have a war.

Everyone's ready. Okay, we are team 8641, the Masters, a robotics team from Pleasant Grove, Utah that competes in FTC. We also have Rogue Robotics, who is also from PG. FTC is short for first tech challenge. FTC allows students from grades 7 through 12 to compete in seasonal robotics events with other first teams. Every year, FTC gives us a challenge to complete. FTC is about creating a robot to compete with other teams in tournaments, but it is also provides the challenge to be social with your peers, community, and other teams. Okay, so our robot is designed to score points by shooting balls called artifacts into a scoring area. The robot design consists of two stage rubber band intake, a triball shooter, a ball trays to lift the balls into the shooter. The ball is the bot is designed with a defense tactic in mind so we can make so we made it heavy with more durable than average and more durable than the average robot you see. The shooter can shoot out of all three different channels so we can control which color we shoot. The shooter has an adjustable hood so we can aim the balls into the goal from every area on the field giving us a good advantage. This year we have another robotics team. Yeah, Rogue Robotics. If you guys want to talk to you about your robot.

Okay. So, uh, as was said, we're a team 31143 Rogue Robotics. This is our robot. We have a vectorred intake to kind of to widen our area of that we can pick up the balls from. And then as those wheels spin, it kind of pushes them towards the middle where those compliant fins will feed them up through the shooter. And then we have a little servo gate that will just hold the balls down until we're ready to fire. So that then we can keep the intake running without accidentally firing balls. And then when we want to shoot, we just um lift the gate and then run the intake while our flywheel spins. And then that shoots them into the goal.

We're hoping you're going to have some battlebots tonight. Makes a lot of and preferably don't shoot the city

that's different. Why is it jamming?

It's fine. There we go. Okay, that's cool. I think we're having issues. Our intake isn't designed to be used like that.

The problem is the bounce on this floor is not right. I don't know what else to talk about. We need to redo it. sweep it up. All right, you guys. You guys saw the standard. Yeah. Oh, it's your battery. Yeah. Charging. Charging up. We We've elected Dustin to be our rep. Oh, that's pretty good.

Hey Oh, really?

Oh, yeah. I'll drive it. heavy.

I don't know if you're gonna make it. Not bad, guys. Hey, that's pretty good.

I'm good. I'm good. So, you guys usually go to a Is it competition after this? You have a competition coming up. This is drive. And then you're going to do those two back triggers to turn left and right. And then that's going to that's going to let you move all around.

So then you shoot him, right? You shoot him. Yeah. Let's see if we can get him to the mayor here. Hold on. There we go. Okay. You want me to die for it? Yes. Hey, not bad. Not bad. Hey, pretty good. I like that. Okay, just go full board forward. Just do

I saw what? Hey, that's what I'm talking about. Uh, if you guys got a position open, let me know. Pretend you're at the kitchen. At the K. Oh, she hit the wall. Oh, no.

Oh, we need We're going to have to do a little touchup.

Very fun. This is Hey, there. Yes. Take him out. You guys are great. That's fun. Both of these are very well designed. Shoot it, S. Shoot it. Oh, it's all got It's got a backward spin on Oh, yeah. Is that intentional to have a backward spin? Yeah. Okay, cool. Yeah. Yeah. Yeah. Well done, both teams. I like it. All right. So, robots. This is our first year with you. Don't you guys usually go to nationals? You go to nationals.

Was it Texas or somewhere you were saying?

Look. J. Okay. Because it makes so much noise. You want a picture with them?

We need all of you to come up. Come right here. We're gonna get a picture with you if that's okay.

Is it like points, who gets the most points or is it like a versus battle during the competition? What is that? So, there's two teams. So, there's other specials.

What would you guys score? That's okay. That's okay.

Oh, okay. Cool. Nice. 159. Okay. Yeah. Having a good teammate face. You're going to state. Nice.

Okay. Straight to the world universe.

Can you see the robots in the picture? Do they look angry? Awesome. Great job. Thanks for coming by. Yeah. Of course. Yeah. New team, too. That's cool. We got two teams now. They could spit out the for

Right. Uh, we turn the time over to you, Scott, or to Neil? Well, uh, we're gonna turn over to Neil, but I was afraid we're gonna be here for the whole hour. You guys playing? Uh, yeah. Uh, who was it ramming it into the dis? I thought it was Dustin. Yeah, it's it's all on camera, Scott. It's all on camera. Go full force. We have a presentation from Neil. Is it Schwinderman? Is that right? Well, Neil, do you want to introduce? Well, I'm just gonna unlock my Oh, okay. um North Point uh solid waste. That's what people refer to as the dump. So that's where we take our stuff. It's a transfer station. Then they transfer it over to the landfill.

It's it's agreement with many different cities that are part of North Point. We're one of those. So they want to come and give a presentation, let you know kind of what's going on there. Neil Schwindermanman's their executive director, so we'll turn it over to him. Okay. General,

I do represent the city on this board. So, there's not a lot of meetings when someone says, "Neil, what do you think?" And and I'm like, "Me? Oh, no. They're not They're not talking to me. Come on. Where did my look on the screen? Oh, it's right here. Okay. Good call. Just gonna drag that over. We're gonna give it a full zone. We're going to slide start slideshow. We're going to turn it over to you.

All right. Well, thank you for letting me come and present. Uh, it's a hard act to follow. Sorry I didn't bring any big loaders or trash compactors for you to operate, but if you ever want to, just give me a call. Okay. I love going around to the cities, the member cities, and and talking trash in Utah County. So,

just a little bit of some history. It's always good to catch up and where the district has been. In 93, the current transfer station was opened. The landfill right there on on the site was closed and waste was shipped via rail to the ECDC landfill in East Carbon. In 2006, we switched from rail transport to truck transport and then the waste was delivered to Wasach Regional Landfill out in Twilla County. In 2012, the district purchased the Cedar Valley Construction and Demolition Landfill, which is located out in Fairfield. And in 2014, the district joined New ERA, the Northern Utah Environmental Environmental Resource Agency. And I'll talk a little bit more about that, why that's important a little bit later. Um, but um, some of the things that Newer provides the district is the rights to dispose of the waste at the Bayiew landfill located in Alberta. And it provides the district with the ability to help control the disposal rates. So, here's a map. You can see just right there on the uh northeast side of the lake is the transfer station.

Oh, perfect. Yeah. So, there it is right there. Originally, the the waste was uh delivered all the way down here in East Carbon and then up to Wasatch Regional and now the waste is only being transferred here to the Bay View landfill. That's the the waste we call MSW or municipal solid waste. your typical household garbage from your restaurants, your grocery stores and then all of the construction demolition waste goes out to the construction demolition landfill out there in Fairfield. So you can see we uh by being partners in New Era having the Bay View landfill, we don't have to transport the waste nearly as far. So some of the services and operations that we operate at the transfer station again u municipal solid waste or MSW that consists mostly of your residential curbside. So I believe it's Republic Services, right? That collects your residential waste, brings it to the transfer station. Commercial front load. So that's going to be your two, four, six, and eight yard front dumpsters at the they just poke with the forks and dump right at the front of the truck. Your rolloffs are going to be your 30, 40 open tops that get dumped on a construction site. They filled up and then they come back and pick it up. And then there's a lot of small commercial and a lot of public selfhaul that comes to the transfer station. And then our construction demolition waste, mostly uh commercial rolloff. Uh there's quite a bit of small commercial and public selfhaul there as well. Our green waste, a lot of small commercial and public selfhaul. We have an agreement with a contractor comes in, grinds it up, takes it off site, composts it. He brings some of it back for us to sell. And then clean concrete. We have an agreement with another contractor that comes in and crushes uh any clean concrete clean, meaning there's no rebar in it, so it can crush it up into a road base and a drain rock. And then he actually buys it all from us. But if we have people that want to buy it, I talk to him, say, "Hey, can we sell some of it?" So we sell it and then reimburse him for it. This year we started um also we used to

get a lot of soil that we would send out to the construction demolition landfill. Uh since uh September of 24 we took in over 13,000 tons of soil and just this last month I uh am screening it. So we'll have some top soil to sell as well. Just different ways of trying to recycle some of the materials. Another service we offer is the household hazardous waste to residents. uh residents are allowed to bring in their chemicals, pesticides, oils, uh stuff like that. Um they're if they're bringing in just small quantities, there's no charge. We put a quantity if they we put a charge on quantities that are over a certain amount and that helps us reduce the amount of small businesses that are trying to take advantage of it. And then other recycling that we do, we recycle the tires, metals, and electronics. So this is just a history of the MSW tons through the transfer station. Uh we have dropped off a little bit. Some of that the drop off this year we had that road construction right there on 2000 West. I think uh just the traffic flow trying to get in and out of the transfer station. Uh some of the waste that didn't have to come to the transfer station went over to AS's transfer station. Um and then here's our construction demolition tonnages. This number is down because of I told you about the dirt. The dirt used to be included in that. Well, if we added another 13,000 tons of dirt onto this number, uh 25 would have been more, but we're pulling that out and recycling it. So, we're not having to pay as much money to dispose of dirt. And then this is our combined total transfer station waste. See, we were slightly down from last year. Um some of that is the construction demolition economy and the the road construction. This is the curbside by city. So, this is all the residential collection by

city. I don't know why my my um percentages aren't uh populating over here, but I believe uh this one is Pleasant Grove or about 10% of the all of the nine cities uh residential curbside waste coming into the transfer station. This is our transfer station tons by the different types of material. You can see that our commercial MSW and our curbside that's going to make up all of our MSW, which is most of it, 40% on the commercial CND. And then minimum fee loads, those are just residents coming in just paying the minimum fee so we don't have to weigh them in and out, 6%, green waste 3%, and clean fill 4%. Um, vehicle type by count. So these are the number of vehicles that have entered the transfer station in 2025. So those small loads that are actually that we weigh, we had over 21,000 of those. The small vehicles, so your residents coming in only paying the minimum fee, 42,000 vehicles. And then residential curbside 13,544. Obviously they're bringing in a lot more trash. Uh so we don't need as many of them. And then rolloff 5,400. And and our front load, 1,600. And then this is the uh minimum fee loads. So anybody that's just paying the $12, what the percentages are there and the tonnages of what those look like. So a majority of almost 50% of it is the MSW. And this is the curbside tons, the residential curbside tons from the city of Pleasant Grove. You can see it's kind of flattened out. And I would assume that most of your growth is kind of built out. um which would reflect that. Uh the other thing that changes some of those numbers is if uh housing areas that are single family homes are turning into more like uh town homes or or high

density, that waste isn't typically part of your residential contract. So, it could end up going to a competing transfer station. And then a lot of our cities uh hand out coupons for their residents. And this is just the count of coupons that were used uh from Pleasant Grove residents. Just our residential curveside fee history. Um we've slowly increased our fees over the last 16 years and any fee increases are approved by our board. Uh but this is some comparative tipping fees on you. This is comparing all landfills across Utah. So, like I said, we take our waste to Bay View. Right now, our tipping fee, we pay $11.50 a ton for the waste going to Bay View. Like I said, being part of New Era, that's the benefit. We have four waste districts that are part of New Era, and it helps keep our costs low. It's down uh southwest Utah Lake near Alberta. There's a big church farm down there, and it's right out there by that and Baitman's Dairy. You can see some of the high uh landfill fees are $46 a ton. And then this is uh national averages of landfills. So you can see Utah average is 36.90 uh much lower than the northeast closer to the southeast, but you can still see that Bay View we have some of the best rates on garbage disposal that you'll ever find. Then this is comparative tipping fees at transfer stations. So we've increased a little bit over the last few years. We're finally at $41.50 a ton. Uh we give a $4 a ton break to our member cities for their residential curbside. So you're what you pay as a city is slightly less than that on the curbside

waste coming in. But you can see we're still quite a bit under um some of these other transfer stations. Now, some of these South Utah Valley, they just recently built a brand new transfer station um and had to increase their fees to help pay for that, but you can still you see that North Point has done a great job of keeping our fees low. So, what is the the future of North Point? Uh since 21, the district's been looking at options to upgrade our current transfer station. Uh if you've been there, you can see it's very well airond conditioned, lots of holes in the sighting. It's it's old. It's been there for a long time. And so we looked at expanding our current buildings, uh, fixing them up, seeing what we could do there. Unfortunately, the footings and foundations, um, it was built just for what it is, uh, to expand on them. Um, it just isn't feasible. So, we looked at building a new building on the 40 acres of district-owned property just north of the animal shelter. There's some farm ground right there. uh looking at that, we uh tried to work with the city of Lynon to give us some approval there, but we we compared that to building something new on site or uh also finding an additional site, maybe somewhere on the west side of the lake. Um we really honed in and and figured out that there was a spot on our current site where we could build a new building. we could do a live campus rebuild and we could still um meet the needs of our reh residents, our customers to come in and out without slowing them down. So, the district we're moving forward with building a new building on the current site. Um we're going through the design phase of that right now. So, currently um can't get this thing to work. Um might be dead.

And the CND is uh outside and it gets dumped right here. The MSW, they come around the commercial dumps in this building and the small commercial and residents dump in this building. And then up on top is where we put the concrete and the green waste and the soil to manage that. That's on top of the old landfill. So part of uh what we've decided is we can build a new building over here in the construction demolition area. So we would temporarily uh build an area up on top to where we could take the construction demolition waste while this is being built. This is an old uh part of the building that can be torn down. And I'll go to the next page here. It shows kind of our phasing plan. So, we would upgrade this old um scale house and entrance with some automated scales to help get uh customers in and out faster. And then they would be able to come up here and dump in these two buildings. We would still take um the small commercial. This would be automated for the bigger commercial. The small commercial would still come in here and would be able to follow the green all the way around up to that side while we section this off to be built. And then once this is built, then we would focus on uh tearing this building down. This is the one that has the really bad or or inadequate foundations and footings, we would keep this building as future uh area because it has a nice tunnel area and it it's already very convenient. So, we'd do some fix up on that. So, that's how we would uh manage to keep our customers flowing in and out while we do a new rebuild. Like I said, we're in the design phase. We're trying to figure out all that. We're gonna try to sell some of that property on the northern side to help pay for it to keep the cost down as well. Any questions?

Nope. I think we're good. Thank you though. Thank you. Want that back? Yeah. Thanks, Neil. Um that project he was talking about was our project and it was uh we had to coordinate with Neil and his operations to relocate some sewer work. They they were really a good partner in that project. So um I just want to say one other thing too. Neil has been part of our committee that's working on the new design and all that has been very has some great insights with that as well.

You bet. Yeah, it's been it's been an interesting process that subcommittee uh to get on this board that probably didn't do as many meetings as we're doing now. Uh but we've we've looked at all the options of of relocating and how to fund it and uh do what's best for our current member cities. So, I feel like we're on a good path now. All right, shifting gears. Uh, I said in my email in dramatic fashion, yeah, we're waiting. Yeah,

that that I would present the MWPP, which is the municipal wastewater planning program, has to be done every year, presented to the council. It's a form that the state has us fill out to help us stay on the path to help us be successful. There's no uh approval required, just that it's presented to the governing body. Um the the water and sewer division are one division in public works. Drew Hoffman is the water and sewer manager and Jared Barnett is the sewer foreman. Uh and then you can see the operators there and the other foreman. Uh Jared Barnett does most of the work related to our sewer work and we coordinate a lot with Tempenogga Special Service District. Uh part of the report has three areas. There's a financial evaluation, collections, and a mechanical area. We don't have to fill out the mechanical area. That's part of temp's requirement. As a reminder, your sewer lateral is yours all the way out to the connection in the road. We own the main, but you own the sewer lateral, including the connection. So if something goes wrong in between there and you need to dig in our road, you come, you fill out a a street excavation permit and then you fix your sewer lateral. That's yours. We fix our own sewer lines. We try to keep the roots out of them. That's our biggest culprit. Roots and settling uh and corrosion and digging up and replacing sewers that are usually about 10 ft deep. Some are a little bit less, some are a lot more uh can be challenging. So, we line them with a new liner that extends that life hopefully another hundred years even. Um, this is footage of of a line that's been lined. Um, and that's what we like to see after it happens.

Are we still using the same process? Is it Yeah, in situ form is a brand name,

but uh cured in place is what you might call it. It could be cured with hot water, steam, or even just water. slide it through there and let the curing place take place and and uh have a a new line. Um part of the highlights that that uh the the report has many pages long but we answer a few questions. Some of the interesting parts is our user charges about 46 bucks a month. If you think about what you do in your home and how much water is to produce to have that hauled away in the dark of night without you even thinking about it, that's a pretty good deal. um 34 new connections and 25 uh that are commercial and industrial, 266 residential connections. Equivalent res residential connections, 12,084. Now, we only have 9,500 utility accounts in Pleasant Grove. An equivalent residential connection, there might be two at a duplex or a forplex, might have four. You might have one connection that goes somewhere that's a utility account that services a dozen or two dozen homes. So, we try to keep track of equivalent residential connections that drives uh the capacity of the pipes and ultimately how much we send to Tempenogus district. 1954 is our best guess. If any of you guys have a better year than that that you can tell me when the collection system was installed, we will gladly update that. But that's our best guess is as as when the collection system is. Uh we have Drew, Jared, Derek, Holden, and Jason are all grade four uh sewer uh operators. So our hands our our system is in good hands, very knowledgeable questions about our sewer system.

That was dramatic. That's it. You stayed under three minutes, too. No, that that that that is it. Yeah. Well, I'll be here next year every year with the with the same report.

Thank you. All right. Uh we will move to if staff would like to come forward or if council has particular questions for a certain uh director, we invite you to come forward at this time. If you don't have anything, you don't have to come forward today. Okay, Daniel, I want to come up.

Council mayor, just a quick reminder. Um, March 11 at 400 pm right there in the in the other side of the room. We're going to have our downtown vision and exercising. Okay, it looks like it's in your calendars. We already sent it to you. This is a reminder. I'll probably send you guys a text message. This is is paramount. This is uh what I'm trying to avoid is coming here comes June and we've done all this work without input of the city council and then we'll show it to you guys and it's not maybe the direction you guys wanted to go. Yeah. Yeah. March 11 at 4 p.m.

Okay. I will send a another reminder. I'll text you guys. It won't take that long. I'm I'm thinking about an hour, an hour and a half maybe. But this is a great opportunity to make sure that the work that we do aligns with the vision that you guys have with the downtown. Okay. Okay. Thank you so much. Why do I have something on my calendar for the because you're part of two you're part of the city council. I have something at noon and for that

the the thing at noon is for the committee. The we have a a downtown committee is also working on it and you're that's the difference. Now the committee is doing the chette. The city council is doing the visioning exercise. That's why. Okay. Okay. All right. Thank you. Welcome back. Welcome back, Chief. Oh, yeah. Yeah, it was nice down in Arizona. 90 degrees. It was pretty rough.

But uh real quick, just wildland season started already. We um got a call last week from going out last year to Texas. We got a pretty good report with those guys out there and they called us last Wednesday requesting us to go back out and help them. So guys got ready and they took off Friday morning. So they're in Texas for the next two weeks. Um help them with their wildland issues out there. We're picking up four uh seasonal people this year. So uh for us on the manning wise, it should be pretty good. It won't affect our manning or staffing very much and we'll be able to keep these guys out quite a bit. A little early this year. We're kind of surprised, but could be a pretty big year for us. So we'll just see what happens. I thought that let you know that they're out in Texas right now having fun. So

choosing Texas every day. use the word fun. Well, yeah, relatively. It's kind of, you know, it's one of those things. I mean, it's just it's fun for those guys. Yeah. Anything else? Nope. Good. We'll skip Neil for a few minutes. Let him rest for a moment. Oh, okay.

David, do you have anything for us this evening? Just real quick reminder, um we are planning our annual employee recognition event. You should have a calendar invite that's going to be taking place on Thursday, April 16th. Right now, we're in the process of doing some award nominations. So, if you're are wanting to nominate someone, feel free. I sent the link out yesterday. Um we're taking those nominations up until Monday of next week, the 9th. Um and then a reminder, um council and department directors, um you're part of our uh voting process. So next week after we've been able to go through all those nominations, I'm going to forward those to you and we'll ask you to to help us vote for our um part-time and our full-time employees of the year. So, be on the lookout for those. Um, it's always fun to go through those nominations. We have great staff members, great contributions, and um, honestly, it's one of the highlights I have for the year is to to read through all those. So, thanks.

Awesome. Thank you. Our favorite intern. Do you have anything tonight? Okay. All right. Yeah. Thank you're welcome, Megan. Megan, you can be our favorite intern, too. I know you got up really quick there. I started to get up when you said intern. And I don't think I want to be be an intern again.

That's okay. Um, not a whole lot from the rec center. We're just finishing up the junior jazz and all the winter sports that are have been going on. So, we're finishing up that and kicking into spring. We've had a little bit of a hiccup that our point of sale system was down for the last five days, but we're back up and running. So that's good. And uh we're we're most of us will be at conference next week at URPA. So we will be down there in St. George. Hopefully the front desk is starting to look take shape. It looks good. Yeah, we're getting the front desk is getting there. So I think this late this week or early next week, the granite countertops will be in place so it will start to look nice and start to find a piece. Some of those championship games were intense. Yes.

One was decided by like one point I saw. Yes, they're Yeah, we It's just wreck ball, but for some reason it still matters a lot. So, doubt. Yeah, it does. So, it's good stuff. But we're we're just ready to kick off spring stuff in summer and it's coming ready or not. So, any questions for me for the rec center? Okay, awesome. Thank you. Library. I think we're gonna get Sher a seat way up front so she doesn't have to walk so far. Scott, is it? Okay. All right. You notice the first ones here are the ones that get the first

first. Yeah. Yep. It's funny, you know, that it's not how librarians are known in school, but um so I just wanted to tell you, uh we went over to the high school a few months ago and asked, um some of the teachers there if there were if they wanted to help us um create a STEM pro monthly program and they said, "Yeah, that sounds good. talk to Miss Coats. So, they talked to Miss Coats and then she said, "Well, I have some students who would love it. Some girl girls in STEM um in the high school, they have a group." So, they started a program, one in particular, Kale, um took charge, and started a monthly STEM program that we do here um for all ages. and she just told us that she got a scholarship based on the fact that she's doing that. So,

um well, they just create an activity around science and technology and yeah, they are running it. the the girl the girls STEM club is running it, but she's the one who's in charge of them. And has it been a good turnout? Yeah. Yeah, it's been good. That's awesome. I love that. Well, good for her. Yeah, that's awesome. Thanks for sharing that. Sherry, you have a little bit of construction going on. We do. We'll get that fixed and and done. Hopefully soon. These things always take longer than you think. We just had some uh water leakage issues and I think Yes. Downstairs.

Okay. So, and we have had wood shelving along that wall and the wood shelving was water damaged. Oh. So, that had to be yanked out and the drywall and some of the carpet squares. So, I'm just hoping we have enough carpet squares in storage from when we did the remodel to to replace them. Um, but it's also we we're trying to figure out how to replace the shelving because all the wood stuff had to be tossed without having to spend too much. Shelving is ridiculously expensive, but we'll figure it out. Okay, thank you.

Dion had to leave for a few minutes. So, uh, Denise, do you have anything? Wendy. Okay, Tina, Sarah, but again, thank you for helping organize and put together the the great video for the the drill team. And we do have one that's uh for the basketball coming up and they were going to come the 24th, but they have a a conflict, so they're going to come in April. Is that okay? Yes. Okay. All right. So, they're they're rescheduling for that. And so, yeah. Okay. Time is yours. Dion, do you have anything for us? Okay,

you timed that just right. And you kind of waited for all the reports to be over and Okay. Uh, just calendaring. Uh, just sent out an appointment. There is a ribbon cutting tomorrow for Mag's restaurant at 11:00. We just found out about that today. So, I know that's a little bit late notice, but um, for those that can attend tomorrow, it'd be great. We'll give a shout out to Council Member Williams. He helped get that organized.

That's right. Yeah. Um and then March 11th, as Daniel mentioned, is the downtown visioning for the uh city council specifically at four o'clock. I've sent I've sent appointments to all these um so that you should have them on your calendars. March 12th is Pi Day. This is something our police department does. Usually March 14th is Pi Day, but that's a Saturday. So, uh Thursday, March 12th at 2 o'clock. Um, we have employees that bring in pie and we just take an hour and sit and eat pie and enjoy one another's company. Uh, you're not obligated, but if you want to swing by and you want some pie, you're more than welcome. Been some good pie. You brought one last year. Yeah, I did. I went and bought one. And

you're not supposed to say that. Chief said he was buying six homemade pies. I don't know what that means. seems like it's a oxymoron, but um our uh next meeting will be Mar Well, I'll get to that. March 24th. I also just sent out today that we've settled on our volunteer dinner is going to be at six is going to be April 13th. That's a Monday at six o'clock. Um yeah, and that's going to be at the Ruth. Um so we are arranging that.

Um always a great night. It's nice to celebrate all the volunteers that uh give their time for no pay to our city. So, we do a nice dinner and we will have a volunteer of the year that we will recognize and uh then they usually do a couple door prizes and stuff. Um David mentioned the awards banquet on the 16th. Um our next council meeting on the 24th, so not the 17th. 17th I believe is uh caucus night. Um so we won't have a meeting that night. So 24th will be our next one. Work sessions can be mostly budget. We will spend we'll um just give you the next iteration and round of things that we've been working on. Um and we will probably have uh Kim um with our victim's advocate come. She needs to present to you two times a year. So we'll have her come and take a few minutes on that day. Um we do have um that's in three weeks on the 24th. Um we have numerous uh planning uh mostly code text amendment type stuff uh for the council. So anything that um needs to be to you in advance, Daniel will work with you of stuff coming out through the planning commission. Um but we will and those are public hearings that are associated um with that. Um we have a proclamation to become a just served city. Uh they came and met with the mayor a couple days ago. Um and uh most cities I think have been approached and we just we want to be a part of it. Just Serve is a website that's been uh put out there for uh if residents want to serve the community in some way, they can just go to this website and it lists many different opportunities. So we as a city want to be a part of that. So there'll be a proclamation for that. And then we also have um our ordinance that we've worked on in regards to the parade and um the rightway and people putting their stuff down and where they're

putting it. And so we're going to address all that as part of this uh recommended ordinance which is protecting the rightway, setting it. I think we'll allow them the day before but not two weeks before. And this is specific to the city sidewalk and the city rightway. Anything back of the sidewalk is private property. We don't regulate that and if people want to set up two weeks early for that that's that's up to them but we are we do want to regulate what is um city that was something that came about last year after the parade um that we have been able to set up.

So that's it for um calendaring and what we have for you in three weeks. If we do have a few minutes we can review a couple of our council items to Can I ask a question? Go ahead. So I think you mentioned on the 24th it'll be kind of largely focused on budget during our work session. Um will you have the different department requests at that point? Yes. Okay.

So we'll have the what we call the supplementals which is the department requests and then we'll have the recommendation from us. We'll also talk utility rates. We'll have different options for the council to consider for utility rates. So we've based on the feedback from two weeks ago, we've we've made some changes to that. Um and so we will we want to make sure that you guys have options and something to act on and say okay we're not getting there or we are getting there. Um but so we'll be talking capital budgets, operational budgets, all the requests and then you know we'll discuss the new money that's available and those types of things. So last year we had a little write up from the different department heads about what they were requesting for for capital projects

and uh it ended up getting dragged out a little bit because we didn't have a ton of detail in some of those. So are you kind of revamping? We're trying to make sure the narratives are robust so that you have a decent idea of what's going on. Um and and and part of it is if we get in the meeting and you're not understanding the narrative or it's not enough, then we'll just call the department head up and have them explain what the request is. So, but no, we yeah, we recognized last year a couple of those were a little thin. So, we're going to try to have them a little more detail in that regard. And then I don't know I mean I'm just one council member. I know you're you're kind of like, hey, I got to have three before I'm going to do much. But my I'll listen to you, but go ahead.

But my request here Yeah. is also maybe a a larger overview of the city finances as far as like how much money we have in our rainy day fund and some of the I know that the capital projects will kind of be um laid out by department which I appreciate the spreadsheet but maybe maybe an overview of hey this is where uh we're running at a surplus this is how much money we have here's kind of operationally how much the burn rate is each month and and uh just kind of an overview of where the tax dollars are going. I know we generally have sales tax numbers and a good estimate of where we're headed, but uh

maybe a little bit more of a review of like even a year-over-year or maybe over the last four years where we've seen kind of this period of robust growth, okay, and where our sales tax numbers are. I just think what I'm hearing from a lot of residents is, hey, we're really excited. We have all this sales tax generation kind of going in by the freeway, but I'm not sure we get to see kind of what that's translating into dollars and cents.

Yeah. No, we can have that for you. Denise said you make notes on that and her Denise and I are meeting tomorrow to talk budget. So, we'll be sure that we have a a little bit of a a background on that just in a general sense with sales tax. um part half of our sales tax is based on population and our population right now has stagnated slash maybe even gone down a little bit. So in relation to the other cities and half of that sales tax we're not grabbing it like we used to. Um but that is I mean we're still seeing growth in sales tax. It's probably not as awesome as it used to be but uh we'll have that information for you so you guys can take a look at that.

Okay. So if if it's okay, we got a few minutes here and I maybe Tina the easiest ones would be uh 10 CD and the public hearing ones I don't want to review in work session because we got to do a full review in that in the in our meeting but maybe Tina if you can do C and E. So C is our interlocal agreement that we're doing with North Utah Water Conservancy District. um our franchise D is our um franchise with Rocky Mountain Power that we renew from time to time. And then E is we'll have Chief come up and talk about a surplus item. Okay.

A and B have a little bit more uh going on there. So, we'll probably save that for the meeting, but I think we can review these three with you now.

Okay. Mayor and Council, just a brief overview of the action items. Um the first one is an ordinance amending title nine buildings and construct construction chapter 8 fire code. So in cha title nine we adopt all of the international codes the building code the fire code those types of things by reference and we don't necessarily spell them out. Um we just adopt whatever the recent edition that the state adopts is. And what we found with the appendices that in order for our fire marshall to enforce some of the building requirements that we have to specifically adopt these appendices. So that's what is um on the agenda. That's what the ordinance is specifically adopting appendix B C D and L. Um

these aren't these aren't altered in any way? No, we're adopting them straight from the International Fire Code. And then the next one is um I don't know if you remember, but a few weeks ago the council approved what they called the WOOI map. And um that's the wildland urban interface. There's a code that goes with that that the state adopts. Again, it's an international code that the state of Utah adopts. And um up until this time we have not had to adopt it by reference ourselves. But in order to clarify um whose responsibility it is to pay for any fires that happen in the wildland urban interface area, we need to be able we needed to adopt this code specifically. So that's that one. The next one is the interlocal agreement with North Utah County Water Conservancy District. They would like to um use our Flock main contract in order to put two security cameras at their basins in Grove Creek and Battle Creek. So, um Flock agreed to um expand our current contract by two more cameras. the um water conservancy district will pay for all of the costs that have to do with that. But because we are two governmental entities, our agreement needs to go through the interlocal process. And so we have crafted an interlocal agreement. I've worked with John Jacobs, who is the attorney for the North Utah County Water Conservancy District, that basically outlines, it's pretty simple. It's just what our responsibilities are and what the district's going to do. I will say that Flock was very cooperative. The district asked for a few things to be added to our our main contract and um they were very cooperative and willing to do that in order to make them feel um more secure in terms of how their data would

be accessed and how it would be stored etc. Then let's see the last ask on the cost. So I mean that's just a straight pass through just a straight pass through the increase of the contract is actually right. Yeah.

And the only the only financial obligation in a way that we have agreed to do and it it's my understanding from Neil um Winterton Public Works it's not a big deal is that we we agreed to do some extension of the power lines or something that the electrical so that they can hook into it. So, and then, sorry, I'm just scrolling down here to get to the the last one is the franchise agreement with Rocky Mountain Power. This is just a basic franchise agreement for them to work in our ride-of-way. It out their responsibilities in terms of um paying the fees and also outlines um indemnification, insurance requirements, uh that type of thing is pretty straightforward. We've had obviously we've had a franchise agreement with Rocky Mountain Power for many many years and it is expired and we're just renewing that. Nothing different.

Okay. Okay. Thank you. Chief Brown can come up. Yeah.

Mayor and council. We have uh the police department. We have two Harley-Davidson motorcycles. One's a 2016, one was a 2018. Uh there's an opportunity to trade out the 2016 uh with uh the Salt Lake dealership uh while the tradein value has got a pretty high mark on it right now without letting it get much older. So the plan was was to surplus this and then enter into a lease agreement on a new Harley and still just maintain our fleet of two motorcycles. So, this would just be the procedure to take one off the books and we'll be replacing that with a new agreement on a newer motorcycle. Uh, like I said, before we get into repairs and that and it still got good value. So, uh, we went ahead and we're trying to finalize those arrangements with Salt Lake Harley-Davidson.

Great. Any questions? Steve, you don't get to you don't get to take it for a ride. I can't take it for one last spin. I've got I've got I got another backup one for you. So, I'm happy to I'm happy to do we do the our motorcycle officers are they only assigned to our city or are they part of like a a group that goes outside of the city?

There are there is a uh a group that supports each other in their town festivals. Like I said, when we have Strawberry Day here, you usually get about 20 riders. And then we usually have two that will show up to uh not all um cities in the county, but usually the closest ones that our border touches, we usually join them in their um parade assignments. We use them for funeral uh details and stuff like that. But we have five officers that are are motors certified. Uh and so we've uh but our main function will be in the summers for traffic enforcement. Cool. Thank you, Chief. Thank you. All right. With that, I'll make a take a motion to adjourn from work session. So moved.

We have a motion by Council Member Rogers. Do I have a second? Second by Council Member Phillips. I'm spacing here for just right. Okay. All those in favor? I Okay, we're adjourned. See you in a few minutes.