Board of Trustees - Regular Meeting

trustes meeting to order for October 22nd at 6:32. And we'll go ahead and start with the pledge of allegiance to the flag of the United States of America. If I could please ask for a roll call. Present

present. Thank you. We do have a quorum and I will go ahead and ask for the approval of the agenda. Madam chair, I move to approve the agenda for October 22nd, 2025. Second. Any discussion? All in favor?

I opposed. All right. Agenda is approved as presented. I will now open up the floor for public comment. Any person may come forward at this time to address the board. Anyone who wishes to speak is requested but not required to state his or her name and address for the record. Do we have anyone who like to come up and speak? Oh, you make me out for a minute there. All right. Thank you. I'm glad you guys could all make it. I do feel this is going to be a little bit of a short meeting. So whether that's good or bad for you, I'm not sure. Um we do have a lengthier meeting in November if you care to come back. But um we're happy to have you here tonight. All right. U if I could go on and ask for an approval of the minutes, please.

Madam Chair, move to approve the minutes of the regular meeting held on October 8th, 2025. Okay. Any discussion? All in favor? Opposed. All right. minutes are approved as presented. Okay, we do not have any um public hearings. Uh there is no communication today. If I could ask for a motion to approve the consent agenda, please move to consent agenda 7.1 to 7.6. Second. Okay. Any discussion? All in favor?

Opposed? There are no uh department reports or updates. Moving on. New business. May I have a motion for 9.1? Madam Chair, move to adopt a resolution uh for the fiscal year 2026 Pisfield Charter Township Budget Resolution 25-25. Okay. Any discussion on this? We do have our director of finance here in the audience. If anyone has any questions, we we discussed this.

I know. That's why I do feel bad that we haven't discussed question. The items that we have on the agenda tonight are things we've discussed quite extensively in the past. So, all right. Um, if I could go ahead and ask for a roll call. Yes. Yes. Yes. Yes. Yes. Thank you. All right. Resolution is passed and if I could ask for a motion for 9.2, please. Madam Chair, I move to adopt a resolution to amend the 2025 general fun public safety fund budget resolution 25-24. Okay. Any discussion? Again, um our director is here.

All right.

Yes. Yes. Yes. Resolution passes. If I could for a motion for 9.3 please. Madam chair, I move to adopt resolution to township boards committees and commissioners resolution number 25-22. Second discussion on this one. All right, we'll call

yes. All right. Thank you. Resolution passes on that one as well. All right. If I can ask for a motion for 9.4. Madam Chair, move to adopt a resolution regarding the conditions at the women's valley correctional facility resolution 25-23.

All right. So, this one I do want to make sure that we talk about um after our discussion. We had um a advocate for the prison and the mold condition. Uh I with our public safety. We went to a community leaison meeting, met with the warden. Uh the treasurer and the clerk and I will all be taking a tour of the facility and working closely with the warden. We will making sure that we do keep close contact and continue the liaison um communication back and forth. This is a facility that is in our community. Uh it employs a lot of people. our our public safety is back and forth quite often. We as we discussed in the last meeting are before that perhaps um residents there need to be safe. Um so we will keep on it. Uh we do not have a jurisdiction. It is the state that does have that jurisdiction. Anything we can do to make sure that we advocate for safety, we will continue to do that. That what this resolution is for. Any other comments on that?

All right then call again. Yes. Yes. Yes. Yes. Yes. Thank you. All right. If I can ask resolution passes. I can ask for a motion for 9.5. Please. Madam chair. I move to authorize the supervisor and clerk to enter into an agreement with Roberson LLC for the consult consultation services at a cost not to exceed $5,000 subject to the township attorney. Okay. Any discussion on this one? Okay. All in favor? I opposed.

Okay. Passes. I can ask for a motion for 9.6, please. Madam Chair, I move to receive and file the compensation commission salary determination memo. Okay. Any discussion on this one? We do have our director of HR here this evening. You have any questions? All right. Then we'll go ahead and ask for a motion to file and receive. Receive file. Oh, never mind. All in favor? I All right. Opposed. All right. We'll go ahead and receive and file. Sorry, I should have said that in the beginning. All right. If I catch a motion for 9.7, please.

Madam Chair, move to uh accept the compensation commission determination of salaries for the supervisor, clerk, and treasurer. Compensation commission resolution 25-01. Any discussion? Again, our director of HR is here. Ask any answer any questions. met um with our attorney present and our HR person and this is what they came up with um with their independent research. All right. All in favor? I opposed. All right. Motion passes. The second ask for a motion for 9.8.

Madam Chair, I move to adopt the compensation commission determination of salaries for township trustees compens compensation commission resolution 25-2. Any discussion? Same thing applies as I just said earlier. All in favor? Opposed? All right. Motion passes. May I please have a motion 49.9? Madam Chair, move to adopt the compensation commission determination for park commissioners and accept the recommendations to increase the park commissioner stipen compensation commission resolution 25-3. Any discussion? All in favor? I opposed.

All right. Motion passes. May I ask for a motion for 9.10, please? Madam Chair, I move to authorize the purchase of one Ford Explorer from W for the police department with upfitting by priority emergency at a cost not to exceed $69,695. Any discussion on this? We do have our director of public safety here this evening to answer any questions. All right. All in favor? I opposed. Right. Motion passes. May I please have a motion for 9.11?

Madam Chair, move to authorize the supervisor to sign the proposal with Rand J. Architect LLC for the construction plan development for the restrooms and multi-purpose room facilities located at 71 West Ellsworth Road at a cost not to exceed $15,975 subject to the township attorney on this one. This is actually the beginning of us using our money from the county senior village. So, with the senior village passing, we were going to receive $200,000 every year for eight years. And that money will be going right towards the seniors. And we worked with our senior staff over at 701 West to see where this money could be used to make sure that we are meeting the seniors needs. And the first place they wanted to start was bathrooms, make sure they're ADA compliant and a larger activity. So, plans are starting for that. And we do have our um our capital improvement person here this evening. you have any questions on it, but this is kind of the plans to get that started and get it going.

I would just like to comment that I really appreciate county um and their effort to get this and passing down to where it really can live in our area. because our senior center is located in Arbor, um we also serve a large portion of the Ann Arbor community. So many thanks to them and they've even sent an email this week talking about how some of that money will be going towards um transportation for um reser old township. So that's great.

Any more discussion on this one? All in favor? I opposed. All right. Motion passes. May I please have a motion for 9.12? Madam chair, move to authorize the supervisor and clerk to sign the administrative settlement in the nonmotorized path ement with Ann Arbor Business Park LLC for the State Street nonmotorized pathway project for amount of $95,937.50 relating to South State Street to the township attorney approval.

Any discussion on this one? The next few are going to be um kind of the same just on different properties. I know we've talked about this before in the past. Um state road we are currently working on our updated environmental assessment. This is part of the um getting the um easement along that way to make sure that we wide that road hopefully in the future and have the pathways non motorized pathways. This is sort of just one step in that process. All right. All in favor? I opposed.

Okay. Motion passes. Can I please ask for a motion for 9.13? Madam Chair, move to authorize the supervisor and clerk to sign the administrative settlement and the nonmotorized path with Lawrence Properties and Investments LLC for the state road nonmotorized pathway project in the amount of $4,000 relating to 501 subject to the township attorney approval. Any discussion? All in favor? I opposed.

All right, motion passes. I please have a motion for Madam Chair, move to authorize supervised path with 560 South State Street LLC and the State Road in the State Road in the amount of $1,200 relating to 5600 State Street to the township attorney. Okay, any discussion?

All in favor? Opposed? All right, motion passes. May I please have a motion for 9.16? I move to authorize the supervisor and clerk to sign a nonmotorized path with Machinery Sales Incorated to establish an easement for the State Road project in the amount of 47,500 relating to 5700 State Street subject to the township approval. Any discussion? All in favor? I opposed. All right, motion passes. Motion writing.

Madam chair, move to adopt a resolution to approve placement of the street lighting special assessment district in 2025 on the 2025 tax resolution 25-26. Any discussion on this one?

I I would just like to say comments because this is the first time uh some people are seeing this. This happens every year in probably October or November where um we have placed a lot of street lights in the township. The property owners are assessed for the electricity bill and when we get the bill in August that is divied up as as we are required to do and put on the taxes of the people in those subdivisions in that street district. So, it's many pages. I know the packet very long, but it happens every year and we'll see next year. Thank you for call for that.

Yes. Yes. Yes. Yes. Yes.

All right. Thank you. Resolution is passed. If moving on to unfinished business, may I ask for a motion for 10.1, please? Madame Chair, I move to adopt at second reading ZOA2-232, an ordinance to amend the commercial portion of Englewood Park West PU, eastern portion of the development located on Lavender Lane between South State Street and Avis Drive. Parcel number L2-21-300-010 in section 21 Charter Township County, Michigan. Okay. Any discussion on this one?

I know that we did have discussion on this last time. We had our planner talk about it and we had a resident um some concerns that were addressed. voice. Yes. Yes. Yes. Yes. Yes. All right. Thank you. That is adopted. All right. Moving on to leazison and trustee reports. Anyone have a

We had a planning commission meeting October 9, 2025. of action. Commissioners hearing for RC250 located 5841 State Street. Planning Commission to direct staff to draft the necessary resolution of RC25. Then we have discussion with health draft shortterm rental. Then we have discussion on draft data centers. The next meeting is going to be 23rd.

Yes, it'll be I think it's going to be a public hearing on the short-term rental ordinance and there needs to be time to be able to get the notices out so people can attend that. I believe um I'm being told is that the planning commission is very close on getting the short-term rentals um buttoned up and then they'll come before this and I think you I I appreciate all your work on that. It's been quite a back and forth with a lot of resident input. Um there's definitely some neighborhoods that are affected more than others. So that and the beginning of the um looking at the data center ordinance um and I think that will be buttoned up as well as we know that there's quite a few data centers that are popping up around us and we need to just make sure that um we have our ourselves buttoned up all the work. I I would just like to mention that we are less than two weeks out from the um election. Um and everything is rolling along. The election is for WD. It is a millage and uh we are receiving ballots back. Of course, turnout I do believe is going to be slow. We do not have early voting, early tabulating, but we do have absentee ballots. So tell your friends or 18 years or older, you can register at the clerk's office. Um, or you can request register at the clerk's office and get an absentee ballot or vote on election day. You can register same day on election all the way up through election day, but the caveat is you must go to the clerk's office to uh have your residency verified,

which is here, which just down the hall.

And then also, I just wanted to um a shout out to um Deputy Aler and the um community development team. On Sunday, we did a safe and sound audit uh on Carpenter Road. We walked out there. It was rainy and it was good to have that kind of weather because that's what people have to do up and down that corridor. Um but we had public safety there and and many different areas and and public in input from our partners. It was very We also are utilizing our grant that we received from SEMCOG and uh the road commission uh where they are doing an independent audit of that same roadway. So between our findings um there's some community groups that have also given us their findings. Um the police reports from the past they walked the independent auditors walked that corridor last week and on October 30th we're going to have a meeting and some feedback to see some outside the box ways that we can make that corridor safer. Uh we lost two lives just this year and there have been many things over the years including street lights and um median uh and other ways crosswalks. Uh but we we're still losing lives so we won't give up until we get um get there. Want to make sure I let you know that um I appreciate the work that our staff did on that. Any other lay reports? All right. At this point, I will go ahead and open it up for public comment to again any person may come forward at this time to address the board. Anyone who wishes to speak is requested but not required to state his or her name and address for the record. All right. Seeing none, I will go ahead and ask for a motion to adjurnn.

Madam chair, move to second. All in favor? I I All right, meeting is adjourned at 6:53. Thank you all for attending. You guys ready?