City Council - Regular Meeting

Good afternoon, good evening. Thank you all for being here with us today as I call to order this city council work session at 5:03 p.m. on Tuesday, May 12th, 2026. Uh the first item on our agenda is public comment. We do have one person person signed up wishing to speak. Uh as a reminder, a member of the public may address city council regarding an item on this agenda. Comments must be relevant to the agenda item. Citizens wishing to speak during the work session shall submit a completed speaker request uh to the city secretary. Each speaker is limited to three minutes. Uh Mr. Jim McDonald, uh you've requested to speak. I've never heard of that. Speak now or specifically on the

Since this is a work session, I'd appreciate if you'd speak now. Yes, sir.

As noted, my name is Jim McDonald and we're speaking specifically on the 5-year CIP plan. Uh as some of you may have heard uh we have uh we the downtown business owners have been getting together meeting regularly and we are in the process of chartering a uh a nonprofit organization to represent the interest of of downtown of the downtown businesses and specifically to that point to make sure that that there is representation for the existing businesses that are downtown uh in the in the excitement of all the newness and and and new opportunities that come along and new businesses that bring bring a lot of money into the downtown area. We're very excited to meet with those new entities and partner with them. But we also want to safeguard to make sure that the existing businesses aren't overlooked, that they aren't run out of town or gentrified or or whatever the correct term may be for those businesses. Uh and so to that effect,

uh any business owners that are out there in the audience right now that are watching, uh please, uh reach out to me or to uh uh Westpan, uh Pro, a lot of lot of the downtown businesses are actively engaged this the Bookboro. Uh reach out to us and and get involved, be engaged. Uh we have a map of what the downtown business district looks like provided by the city. We're grateful for that and the partnership as always with the city uh investing in into our into our downtown. Uh thank you very much for your time. Thank you, Mr. McDonald.

Uh item 3A on our agenda is to conduct a presentation on the 2020 bond project status updates. I will make a uh just a brief statement quickly. Uh we do have a joint meeting with our planning and zoning commission coming up. uh in this meeting. I believe most of them are here present in the audience. Uh but we uh we will be going through a status update and presentations before we open that meeting. So at this point we have uh direct director um assistant director uh Jeff is itchi a knew that I knew that. Um take it away every time. It's true.

Uh good evening mayor and council. has indicated, we're going to we're going to have several presentations for you this evening. Uh so we start with the 2020 bond project updates. Um just as a point of clarification, we have recently made changes to our city website to provide level transparency on where we're at on these bonds. So the charts that you see before you, you will see on our city's website uh in an effort to try to keep everybody up to speed on on how we're doing. And you'll see a recurring theme as we go throughout the presentations tonight. But generally what we have right now from the 2020 go bond election in Proposition A, B, and C is we still have 17 active projects. Um 15 of those are city only and two of them require coordination with outside agencies. Uh that that further breaks down into 13 transportation projects, three parks projects and one facility project which could also be a park project. Um and then the next chart you see there on on the right side of the screen is how the funding breaks down for all three bond propositions. Uh the we we've gone further to again provide a little extra clarity. And so we have projects by phase. You can see there we have four that are not started, three that have been cancelled, 12 that have been completed, six that are in construction and seven that are still in design. So uh if you add it up roughly we are about 50% done with the 2020 bond if you count the canceled and completed projects versus the ones that have not been started are in design or in construction. And then we also broke it down in percentages so that you have both the count and the percentage numbers. Uh then we took it a step further and we said okay how much money have we sold on the bonds? How much of that money is left over? And so you can see here uh we have we have sold for Proposition A we have sold all the bond funds. Uh of that

we still have about 74.6 million left over and that that takes up the the majority of the projects that we're working on. Uh this is just a map that we have out there to kind of give a geographical reference on where all the projects are. So you can see they're pretty well dispersed throughout the city. And then uh the the next thing that we've got here is just a rundown of all the projects that were originally listed in the 2020 Prop A. And then we'll get to B and C here in a moment. Uh and so you can see the first three right there. Package 2, three, and 1 A have all been completed. Package 1B and the uh HCA are all in construction. And then you get into your city street uh intersection improvements. Again, we have two that are completed. Uh the 685 copper mine is in design the hottie at Weiss. So that has actually been combined into the Kelly Lane phase three project. So that's why you see that says it's in progress, but then it's got that extra note in there under the phase. You have East Flugerville Parkway at FM685. That one has not been started because we are doing the 685 corridor project, which I'll get to in a moment. And so we didn't think it was good to be designing the project while we're evaluating the corridor at the same time because we don't want to shoot ourselves in the foot, so to speak. And then the SH130 at CR138, that's one of the projects that requires additional coordination. So we are actually in the process of talking to the county and text about that project and and when we get into funding, uh you'll you'll kind of see what what we're thinking there. Uh then you have your other transportation projects which is uh Fluger Farm, Piccadilli, Emanuel Road and Kelly Lane phase three. So Fluger Farm is in design, Piccadilli is in construction. Emanuel, we just awarded that construction at the last council meeting and Kelly Lane phase 3 is still in design.

I have a question about the Fluger Farm Lane North. Okay. Um cuz there was a design contract that came forward. Is that the one that we're talking about is in design where it was connecting to Stonehill? Talking about across it. It connects from from the the roundabout so to speak on the south to 45 on the north. Okay. So, this is actually the one that goes it's going to go all the way to 45, not the one that's turning to go into uh like behind that or specs where it was going to be connecting.

Yeah. you. So, that one we call limestone commercial and it connects from between the um specs and I don't know what what used to be the billiards but now it's I think a grocery store. So, that one would connect from there all the way over to um is it a grocery store? Indian restaurant. Okay. So, I just wanted to make sure that those were two separate two separate projects. This is the one we've been waiting for. Yeah, that's why I wanted to make sure it wasn't the one that curved that it actually did go to 45. This is this is very excited about this.

Um, and then uh Kelly Lane phase three, we are trying to finish up design and uh utility coordination, all that kind of stuff to get that one ready to go into construction. Uh, and then additional other transportation SH45 roads. So, this is another one that's in coordination talking to Texot. Um, and then you had the Cameron Road realignment which was actually cancelled because we were passing that off to some developers. And when we say pass it off, does that mean that they've taken the onus and the responsibility to have it executed? That is my understanding. Yes, sir. Okay. And then what are we uh doing with that $4.4 million that was allocated to that project? Spending on parks. That's why Jeff is right next to

not all going to soccer field. Yeah. Yeah. All soccer field.

Um so actually we've had several some of the projects that have had cost overruns for various reasons. So some of that funding has been reallocated to other projects and and uh we'll we'll get more into that as we go throughout the evening so you can kind of understand our logic and and how we've done things. Then you have your design only projects which is Main Street complete. Uh Fugerville is complete. 685 corridor. That's the one I alluded to earlier. We're wanting to finish that study up and figure out all the different things that we need to be doing throughout that corridor before we start doing actual projects. And then you have the East Pan Street which is in design. And then you can here's a we tried to color code the map so you can kind of see when we what the stages are of all the projects that we showed you at the start. So, um, green is completed, yellow's construction. Uh, the purple is designed, blue is not started, and red is cancelled. And so, then we'll go into prop.

Matt, uh, can we back up here a minute? Uh, most of the road projects to me, uh, seem self-evident why we need these these projects, what we're what we're doing with it. And I feel like I'm missing something on 685. Why do we need to go in and change 685, which is a fairly broad divided road at this point for much of its length? Um, is the idea we want to make it six lanes, seven lanes, eight lanes? Um what's what's the vision for 685?

So that's the purpose of the corridor study is to do an evaluation, do traffic counts, do intersection studies, uh run a VC ratio, which is a vehicle capacity ratio, uh look at safety concerns and level of service in all the intersections and determine what design alternatives we have to improve the level of service or to reduce our VC ratio. Because when you get to a a VC ratio of about 0.9, really, you don't want to be at one. Matt, talk about what a VC ratio is. Oh, sorry. Yeah. Yeah. Okay. Thank you.

But but the vehicle capacity, is that dictated based solely on lane miles or does that include intersection and um interference um like little turn cubbies and whatnot?

Yeah. The vehicle capacity ratio is based on your number of lanes and and so that's that's it. It's lane miles and number of lanes. um where you get into even more congestion is in your intersections, which is why we talk about levels of service. And so it's it's all technical engineering geeky stuff that I love. But um so VC is how many how many cars can get through the the actual road crosssection in a given amount of time. So, so that's one thing that you look at to make sure that you're you don't want to be at a VC ratio of one because that means you are maximizing the capacity of that roadway which means if the slightest little hiccup happens

you're Exactly. or Austin, right? And so, uh, so that's one thing we look at. Then you look into your intersection level of service and that's how many vehicles can process through in all the different directions at within a a given amount of time. And so we measure that by the amount of delay. So if there a certain number of seconds of delay, then that's a level of service A, B, C. And it's created just like the school, right? So A is really good. You're top of the class. F. You don't want to be in the F, right? Or you're going to be trying again. Yeah. And so then you're highway 45 in Houston. Yeah. Right. Um,

so it is the is the idea that we're we're looking at how we're going to uh widen uh 685 and increase the throughput just on 685 or is this study also looking at uh at at bypass corridors, Austin Hutter Road, um you know the the the toll road, other ways to get to where 685 goes north and south and Is is there a significant jam uh currently or expected anywhere other than between Flugerville Parkway and Hendrickson High School?

So Matt, correct me if I'm wrong here, but was 685 I got it. Um years ago, I actually think Council Member McDonald may have been on the dice when we talked, but we had a discussion about a vision about what did we want 685 to be? Was it going to be a buy through corridor? Were we going to still allow for assembly for folks to be able to stop at the different shops? How are we going to go ahead and utilize that? How are we going to leverage that? Because we had the conversation about 130. We had the conversation about 35. We said, you know, and maybe even Yeah. Literally.

And so we we came to a vision and conclusion that we said, "No, we want to make sure this is not going to be a bypass corridor. We're going to actually go ahead and make sure that the businesses that we have from there, we won't be starving from that. But we also talked about how some of the things that we're going to do with 685 right now are not going to be permanent solutions to ultimately what it looks like, but deal with the traffic issues that we have from there. Fast forward to the fact that we said that specifically when it comes to actual lanes that were applicable and necessary for that. And I feel like you were here for the conversation. So that's why I'm like trying to understand this.

It must have happened when I got here. um you know we we had an idea about what we wanted that to look like for vision. So for this this is just our conversation from years ago going into making sure the math still maths on what we want to do and execute and then rechecking with council regarding what that vision am I wrong here? No that's I mean that's essentially what that's why I can't give you a defined Yeah. No, no. It's It's cool. That's why I heard the questions. I was like, "Well, I thought we We had the uh the super street concept. We had the Michigan left concept, and I don't think any of that was was wellreceived. So, we we're looking for what is the appropriate um the appropriate cross-section for 685 uh to get us through the to the future. Yeah.

And and then the other factor is that, you know, we we've been talking to Text about potentially looking at a a roadway swap. And so, uh, you know, in my conversations with text dot, they're not exactly thrilled with our displaced left turn that we have at PCON and 6. No, that's you're you're putting it too gently, but keep going. I was trying to be politically correct. Um, but we have a a different long-term plan for that area. Yeah. And we've told them that and we understand that and I think we've said it to the community who've finally, I think, kind of gotten used to it that like that is not the final solution of what this looks like. We even brought up the fact that we were going to do we want to have a bridge, you know, all the other aspects that come with that too as well.

Things that we're looking at right now. So when we bring the corridor study back, you'll see what all the engineering and analysis has resulted in, where what intersections are going to look like or what we're proposing them to look like in the future, where we're doing roundabouts or where we're doing multi-lane intersections or where we're doing bridges or or whatever the case is. And Matt, correct me if I'm wrong too on that aspect. Um, since we're talking to the four or five people who are watching online, um, that's actually a place where traffic does flow significantly better than on, for example, Flugerville Parkway right now, given all the traffic that we have right there. Correct. It may not seem that way. It may seem um, what does the Kum City say? Um, counter

counter Yeah. counterintuitive to that, but that's the reality. Am I wrong? No. Well, I mean, and that's that's the point of a displaced left turn is it it it's more of a continuous flow intersection. So, it's it's designed to generate more throughput. So, even though crazy nerd engineers designed it, they had a good idea and it's actually shown to be fruition. Okay. So, I do have a question. Um, correct me if I'm wrong, but this is showing Flugerville Parkway and Piccadilli as completed, but I thought on the other slide they're not completed. Oh, was that just design was that was engineering and design? Yeah,

but Piccadilli is um Oh, sorry. October 2027. Yeah. Yeah. Yeah, we can we can update the map. I thought I thought I saw a separate Piccadillian there. Yeah, it was on Piccadilli last week. It's definitely not completed. Um and then it's a Central Commerce Drive is not started. So that's something different. Okay.

Yeah. Remember those are the roads that were so horribly rated that we asked the qu we had the honest question. Okay, how long can we wait? And they're like, well honestly council, they're so bad right now that you can start working them later. So we finally have gotten to that point where it is. It's because we have all those huge trucks and everything else going on those roads and they couldn't get any worse. Yeah. Yeah. And it's I mean it's a combination of of factors, but the the one of the biggest one is the weight of the trucks that are going through there all the time and uh you know the businesses that are over there all

or most of them outside the flu roll city limits outside of our our control uh built without uh any city kind of city zoning. So, we've got very large trucks on very narrow roads that are not originally designed to carry that kind of capacity. And we do have a Pokey Joe's out there. Well, it seems like that for somebody that road is taking a long time in construction. When did construction start on that? if um completion is expected to be October 27th. I I don't have I have a feeling like it I mean at least was 2024 if not prior to that.

I would have to go back and check to be able to answer that question. Okay, please do. Thank you. Okay, on to some fun projects. Sorry, Matt. Jeb Bashet, assistant parks and recreation director. Um this is again what you'll see online. uh with the new project status and and money spent remaining. What interest rate are we paying on those uh sold and unencumbered? We we'll follow up with you on that. Out of our expertise. You want to go you want to go back to market right now? I was like you pay attention to what's going on. Um so here's

here's the breakdown of of the parks we'll the projects we'll talk about. Um so Prop B um our neighborhood parks were we're getting very very close to completion on these Woolwer phase 2 uh we ribbon cut last year. Uh Malard Malard which we're calling Mkasen Park uh was sort of a a confluence of of three separate parks. Uh but that was completed in January 2026. Kelly Lane Park um is in progress. Construction um substantial completion is is actually later this month. And then that park will officially punch out early June. And then as a reminder, uh Pan Park was uh cancelled due to flood plane issues in March of 2022. And then Piccadilly, while also cancelled for flood plane issues, um in February of last year, we are continuing to work with the public works department as they get into the the drainage um studies and design on that area. Um, it it seems at this point it's not going to be feasible to put a a full-on park there as we originally planned. Uh, but we do see an opportunity to put a trail head there and connect Piccadilly over to Grand Avenue Parkway and then essentially expand the the Gillan Gillan Creek trail corridor all the way to Piccadilly. So, there's an opportunity there. some kind of a a miniature park maybe like

Yeah, I think in nature parts or I I'm not even sure with the so the drainage improvements um haven't been in design yet or or studied closely yet. Uh but in some preliminary talks we had last year would we cancel this. Um it's looking like it's probably going to be some nature amenities and a small parking lot. Okay, depending on on what's available there. Um so I thought that was basically the original design to an extent, but it had a restroom. had some other things that are just not going to be feasible. So, I'm going to ask the same question. What are we going to do with the funds that were allocated to those? So, those funds have been reallocated to areas where there were shortfalls.

Okay. So, we're not being able to deliver the amount of neighborhood parks that was voted on. Uh, essentially, that's correct. Or I would have preferred that we found other parks we could have added to the neighborhood park list.

Yeah. So, after completion of Kelly Lane Park, the the um undeveloped parks master plan that we developed in far before I got here, 2013, will actually be completed. And so, um if we want to get into additional neighborhood parks, we don't have the funding currently for an undeveloped parks master plan, but that's what we would need in order to move forward on additional neighborhood parks. We don't have concepts, we don't have OPCC's, we don't really know what to put um into those parks. So that would be the next step. That was a pretty robust proposal back in 2013.

It was and the trails the trails plan was part of it. So it was trails and undeveloped parks. The trails plan is now part of the mobility master plan. Um and so that part is taken care of for the future. The undeveloped parks is not. We can absolutely review that um and look at the undeveloped spaces we have. That's going to be the first step in doing Yeah. Cuz I was say I was going to say to your point, I think that it would be interesting to have those conversations about undeveloped areas from that, but I mean I I mean the way you transformed I always call it

Highland Park, whatever you want to call it, Will Berger. It's Highland Park. Yeah. Yeah. Yeah. Yeah. Park Park. I mean, you you literally transformed that area. I mean, it's it's absolutely even with the dog part in the back over there um by Caesar's old house. I mean, it it's astounding to say the least over there. So, um it would be curious for you if you can look at that and see what Yeah, and that's personally that's my favorite example of not only building parks but extending the trail system. And so there's absolutely opportunities for that. But again, that had the conceptual designs and had the the preliminary work on it. So So So are you telling me to expect a uh undeveloped parks plan in the uh next fiscal year budget?

We don't have that in the next fiscal year budget. Um, again, if that's what council would like to see, we we certainly I think you heard a wink wink. I I mean, what I what I heard is we're out of neighborhood parks. Out of them. So, that's the next step. Yeah, absolutely. So, um, in the the park master plan that we update every 5 years is not is undeveloped parks. Wouldn't that be the purview of the the park's master plan that we update every 5 years? that wasn't it can be um and you'll see later we have a our 5-year update coming up in 2027.

Um that would be an extension of the scope. That's not typically what's included in a a parks wreck and open space master plan. Um so that would be a little above and beyond what they would typically do in an update. It can be it can be in conjunction with that process. Absolutely. Because right now it's considered open space. Sure. Yeah. And and there's and and there's something about that too as well, right? I mean to have that ability and so I think to the mayor's point looking at the what we have in the totality and then making decisions about what that should look like overall. I got to even tell you on the east side because of just all that land that you have um Carmel and um it's the new place that's in the city. Oh. Uh, middle arc.

Middle arc. You know, that might be an area where, hey, listen, you know, develop over there because you have all that green space that's can only be parks land. Yeah. And there's there's a lot of uh property that we we think we'll get with future development, too. You got a lot of flood plane out there. Um there's a lot of continuity um especially around 1849. So, we got a lot of land there. So, there's there's opportunity there. There could be some amazing creek trails leading into there, you know. That'd be and those and those are those are good for me for folks as well. I would say 1849.

Yeah. The only the only thing Jeeoff on Pan and Piccadilli if you ever I mean I guess y'all already done it before particularly Piccadilli just let people know that you did you did make the effort and they're cognizant of it's not something that you're trying to leave people behind but because of the contours of that specific area we'll try to propose something but we couldn't get it in there. Absolutely. And I and PCON was before I got here. We may have done some of that. Piccadilly. We've had some conversations with the adjacent neighborhood. Okay. Um just trying to explain, you know, I think obviously the excitement of the bond passes that park's on the list. Yeah. Um but trying to explain again when you say it's canceled, it it makes you think we're never coming back to it and and

u we're we're doing our best to assure them that's not the case. Um there's an opportunity there. It's just a different opportunity. Cool. So let me just uh as far as funding, we do have park escrow funds, right? That could be used for undeveloped parkland. Well, so to an extent, so as the as the UDC currently reads, uh those have to be used within the zone that they're received in and we currently have 11 neighborhood park zones,

which is we had uh Dr. John Crompton come in and and help us review that. He's an&m professor who has essentially not He's literally written the textbooks on uh parkland dedication who said that's far too many. Our our recommendation going into UDC is going to be to have three. Really? That's interesting because I was about to say what I've loved about that is that you guys had the idea of the way the park zones work is that okay is there something where within walking commiserate where all these neighborhoods can work together? Um that's interesting. Three going from 11 to three. So there's several there's several points to be made there. That's a whole longer conversation, but I I'll try to give the quick of it. Um, essentially with

um with the property tax revenue cap, parks are parks on&m is one of the first in every city to to see a hit, right? And so um Dr. Crompton has been advocating for neighborhood parks for decades and he's now having to sort of flip the way he talks about this to we need to create larger parks that are more sustainable this future. Um and so that's that's accepting larger portions of land only and fee and loo so that you're creating almost destination parks instead of neighborhood parks. Jeez. Um it's a whole shift because of that you know um yeah that situation economics

um that's a part of why cities are going to larger zones so they have more opportunity to create larger spaces. they can pull the money that they get from these develop develop developments and use them in one site or multiple sites but in a larger zone. Um so you're seeing cities go away from neighborhood parks. I recall seeing some of his work that might be something you redistribute again because I I mean he did literally do the math like down to the dollar of um of how that works. Yeah. I mean for different neighborhoods

that that and neighborhood parks are not going away but it's going to be a requirement on the develop the developer and the HOA to maintain in the future so that it doesn't come on to the city later on. So that's a whole different conversation but um but we do have some funds available. The requirements right now are pretty stiff and and even when we change that you know in some of the places that we have done undeveloped parkland we're not seeing development there. So western portion of the city is not getting as much parkland fees as the eastern portion. And so if there's undeveloped like Piccadilly, we're not getting as much um development dollars in that area as we would be around 1849.

Well, because those areas were developed before we implemented the parkland uh you know development fee and before the park land fee in Lou was more um appropriate for the value of the land and because those areas are built out. Yes. Yeah.

Uh trail improvements. So, trail improvements, you're going to continue to see it in CIP. It's not complete, but the bond funds have been expended um for the trail improvements portion of the bond. And then for land acquisition, uh portion of that was used for the recreation center property downtown east. And then the other portion of that was for destination play, but since we've identified BS Park, um that money has been put into BS Park's budget. So, we save money on land acquisition. How close are we to the wayfinding? I remember Doug bringing that up years ago. I thought that was a really good idea. Yeah. So, we are finishing up. We're at 90% design on a trail wfinding um plan and then

Okay. Okay. Now, now Okay. That's okay. That's what I'm about to ask. You have me very curious. Okay. Can you just talk about understand Texas, our signage is lacking. And I I my wife and I were in Colorado a couple months ago and we were on a trail system that you knew exactly where you were at all times. is is not there. And so, um, we're we're working on not only trail way finding, but park new park signage, um, rules, all that stuff. And so, we'll start rolling that out this fiscal year. Um, as part of trail this fiscal year, these mean before October. Yes. Okay. We have a couple parks identified. It's going to be a long process. When you have 70 mi of trails, it's going to be a long process.

And we're just curious cuz we're like, wait a minute. Okay. Are we just putting signs? Oh, I want I want a root map. Yeah. Yeah. Yeah. Trail system and how much our trail system continues to evolve. Uh is it a a better use of resources uh to put those into metal signs that uh would not change as the the trail system? Or would it be better to to put that into QR codes that can be accessed anywhere on the trail and then as we add new trails we can update the digital maps instantly.

Yeah, you're thinking the same way we already had to. So for certain portions of the trail like the Gillan Creek Trail Corridor, we can do a map for the Gillan Creek Trail Corridor specifically and you know other than that Piccadillia area which will change when we get there, there's not many changes that are going to occur on that. uh on the eastern portion that's where we've talked about QR codes where there's incomplete there's trail gaps there's uh future trail projects that are 5 years down the line you you don't want to put a you don't want to put money into a a zone sign which is the company that makes those and then it's going to change in a year or two so we have discussed having QR codes still having all the other things you park regulations and and wayfinding signs along the trail to tell you this way is 1849 park all that stuff that's not going to change but the trail maps will be u most honestly mostly the QR code uh style until that

it'll be a hybrid and as we so so directional will be that will visible quick to quick to glance at to know where you're going but the uh if you want to figure out how to get somewhere that's that's a stop and use your phone or if you want to know what flowers we have over there what birds we're doing that yeah there's an app for that and there's an app for the city has. Um, so other projects 1849 Park phase 2 is complete. Obviously, we're we're on a reduced watering schedule, so we didn't get the teams out there as quick as we wanted to. Um, anticipate that we'll be able to have teams maybe this fall um on the field so that those can establish, but that that facility is complete. Lakeville,

what do we need to do while I mean cuz it it looks phenomenal. It is phenomenal. Is there anything we need to do for for the lifespan? Like do we need to run things etc? Because I mean you have everything run. I mean it is such a dramatic improvement over phase one. People are going to be shocked. And we mentioned RS3 I think last council meeting maybe or when we talked about athletic uh the feasibility study. um they're out there working on those fields. And so we've got the professionals uh doing the work and making sure irrigation remains intact and it's it's running, but it's not as frequent as we would want to establish that turf to get kids on it. Yeah.

Um and so it looks great. Honestly, it looks playable, but as it sees heavy use, it would deteriorate very quickly right now. Okay. Um but it is beautiful. Yeah. We're we're excited to get families out there. Lake Flugville phase 2 just awarded the design contract on that. We had our kickoff meeting a couple weeks ago. So, we're we're getting into the engineering, preliminary engineering on that and we'll start taking things to the community for public engagement in the next few months. And then destination play, the RFQ for design already went out on that. We are negotiating scope and fee with the design team and hoping to bring that to council very soon. So, the last two projects as part of the 2020 bond um are are getting very close,

but the completion is TBD. Completions TBD on both of those. So, we we do have a a preliminary schedule on Lake Flville phase 2. We're still kind of working through some of the details on it, but that will be as soon as we have that finalized, we'll be updating the dashboard and and getting that information out to the public. So there's the map of those with the phases. And then Prop C is the uh recreation center. Um I don't know if we need any more details on that. We we've heard a lot about it. It's uh expected completions in December 2026 with an opening early 2027.

Cool. Thank you, Matt. Thank you, Jeff. Any uh any questions on the the 2020 2020 bond projects? Okay, that brings us to item 3B. Conduct presentation on capital improvement project status updates for fiscal year 2026. Um I think I got the same cast of characters.

Thank you, Mayor. Uh yes. So we're just going to run through this I hope pretty quick so that we can get to the uh the main course for for the the work session. Uh so we're just going to run through all the projects right now. Uh public works complex that is in construction and we are expecting completion uh spring of 27. Can I have a request that we get this emailed after the meeting presentation? Slide deck. Um, okay. And then

quick question, Matt. Can you go back to So, how we're in progress. What I mean, I and I haven't looked, right? We drive past it, but I haven't even looked to see how things are buildings up. How are things going? Do we do we have any pictures? Uh, I don't have any pictures in this slide, but we we can

You can send You can send them. It's okay. Yeah. Well, they sent those, and I was wondering because people have Yeah, because they asked. Yeah, we can we can definitely get you some pictures. Buildings are up. Yeah. Uh they're not fully enclosed yet, so you still are missing some doors and windows and those kind of things, but you can see the structures, the vehicle canopies are up. You're starting to see pavement going down on the ground. You can see where the fueling station is. You can see where the washing station is, all that kind of stuff. So, it's really starting to take shape. So, I have a question. Um when this is open, what percentage of the building will be needed for current employees and how much is set aside for future expansion? Uh so that is an excellent question.

That is the question. We actually were looking at um around 3:00 this afternoon. I was working with some of the team and we were looking at the floor plan and trying to figure out exactly where all of our current staff fits based on what the ultimate floor plan was and how much space we'd have left over. So, we're we're investigating that as we speak. Cool. Thank you.

Then you have the uh downtown east city hall multigenerational rec center uh which Jeff kind of touched on already in um the rec center already touched on city hall. Um again, this one's in construction and we're anticipating fall of 26. So, it won't be much longer and we'll be in that building and everything will be shiny and new. transportation. Uh so you got the ADA projects. Those are ongoing in construction and we're anticipating those being done 20 fall 26. What are what is ADA? Uh American Disability Act.

Yeah. People are going to ask cuz they're like why are we have projects in signalizing? People may ask about why we're doing that, but it's honestly to c catch up with what we should have been doing with those things. Yeah. Then you have the uh East Flail Parkway um also in construction and we're anticipating construction completion in spring of 27.

Uh East Flail Colorado Sands the Weiss. This one is a little bit further behind. So we're anticipating completion of fall of 28. Uh the reason this one was delayed was there's some design changes early on that were contemplated back and forth and then um we uh city council approved eminent domain in November of last year. Uh the proceedings the filing was set on December of last year and the hearing is expected later this summer. So that's kind of

you you'll hear a couple recurring themes as I talk through these projects. One of them is land acquisition takes us a while. And so, um, when we start talking about how long it takes us to do projects, a large chunk of that time is more than likely going through all the negotiation processes, imminent domain, waiting for the court process to play out, all that kind of stuff. I'm sorry, did you have a question? Um, so for that road, the East Flugerville Parkway council awarded a design contract in 2021 if I'm not mistaken. So, um I think just it's informative to know how long we are um having on these projects and for what reasons to help inform plans going forward and then also to inform the public about the status of projects that they're anticipating. So you'd want even though so they have those like a video game those little bars blue and then then gray you'd want a timeline as well to show what was happening there and explain it further because I think I think Matt's explanations right land acquisition that's that's and utilities those are probably two of the biggest things that we have to deal with at those things but

well and frankly that's not uh land acquisition and utility relocation is not really depicted in your your blue blue uh your progress address bar there at the bottom. Um, but I I am curious. You mentioned design changes. This was a design contract that was issued long ago. Uh, was it designed and then put on hold and then when we dusted it off, the the design needed to get updated or or why why was that design why did that design last so long before we went to construction? Uh, so in my three months that I've been here, I've asked this question a lot about why where are we at on these projects? Why are we where we are? How did we get here? All those kind of things. And in some of the projects, what I have found out is that as um as staff has transitioned from personality to personality,

um there have been new directions given for the design. And so you get design part of the way through and then you have a staff change and they come in and say, "No, this would be better." And so then the consultant has to go back and redo some of the stuff that they've done to try to pivot. And so that's are we seeing change orders from design consultants for for that kind of uh so you you you guys have been seeing um professional supplemental agreements uh PSSAs u for to catch up with some of these design changes that have happened in the past.

Uh I I don't know how many on this particular project off top of my head since this one goes back so far. I I I can tell you in the time that I've in the three months that I've been here, we have brought several forward to council for approval based on direction that consultants were given by prior staff.

Can you uh can you tell me what our process is like moving forward? Because it seems like once we issue the design contract, the the design goals should be set. We shouldn't be updating those halfway through. And I'm I I don't remember seeing a lot of PSSAs coming through. Um, so I'm not sure if those are just under a a threshold that don't make it to council, but I I really don't want to see many of those getting issued. And we know that you you're you're new. Um, but yeah. So, do you do you have a process to ensure timeliness of delivery going forward? Uh, ensure is a little tricky of word. Uh, assist, encourage.

So, yeah. So uh my message to uh the engineering teams has been that um God bless you

and I will put it as succinctly but as politely as I can is that um the timeline that it takes us to get our projects through design from the time they're scoped until the time that we're in construction is unacceptable in my opinion. And so I've talked to the staff on both the the engineering teams and asked them to come up with ways that we can streamline this process. Part of it is we are um question I'm questioning every supplemental that every consultant sends to my sends to my desk. Uh I need to know why they're asking for it, what the change was, who asked for the change, where did the change come from. Um I'm asking why it wasn't originally in the scope. those kind of questions because one of the things that I was taught early on in my career is to hate scope creep.

Um, and for those of you who are not in the engineering world, scope creep is whenever you set out a specific scope at the start of a project and then slowly, you know, it starts out as a two-lane road and then by the time you're done it is I35 with all the bells and whistles and that's just that's just agile development. Yes. So, but Agile development.

Agile development. No, that's what we call in software. It's skill creek. But my uh I think that the biggest thing I've learned over my my many years is there's no such thing as perfect. Uh, and if we establish the goals up front and someone else comes through, it may not be their ideal, but we it's more important for us to to complete the project than to shift directions on someone's opinion of perfect.

Right. So, I'm I'm very encouraged that uh that you're questioning those u those change orders, those scope creep, the PSSAs. Um, I do want to make sure that we get through that design and get to construction, you know, in a timely manner.

Absolutely. And and that's my goal. My goal is to streamline the process, shorten the design timelines, try to figure out ways that we can better work with uh land owners to streamline the process of getting land acquisition done, get utility coordination started earlier so that we can get through that process in parallel with with completing the design. and then know what we're going to do right up front and not change the scope unless we absolutely have to. I'm very encouraged by that. Thank you. Thank you.

Uh so then this one is just the pavement maintenance program has kind of been ongoing. Uh you will see uh in when we get to the CIP for 2027. You will see that this one is in there, but we are going to take a short pause on it because we're also going to recommend in 2027 that we do a pavement condition index update. uh just because that one is kind of outdated and we're starting to see some issues with it pop up and so we wanted to brush the dust off and and keep going there. I do have a question on pavement maintenance. How um the work that we're doing in all of these neighborhoods, how long is that expected to last or I don't know what the correct term is.

Um well, it really kind of depends on the treatment, right? So if you are when you get into pavement ma management there are different periods and cycles of a of a pavement life. And so typically a pavement is designed to last we would like it to last 50 years. It typically doesn't make it. Usually 20 to 30 years is a really really really well-designed pavement. Um, but as you go throughout the life, every two to three years, you should be touching that pavement in some way, shape, or form. Whether it be crack sealing, fog sealing, slurry sealing, uh doing some millon overlays, doing some level ups, uh or uh some minor, you know, pothole patching. There's all kinds of different things. So, it really depends on the type of treatment. Typically, if you're doing just a typical like very thin seal, you're probably going to get two to three years before you start seeing some of the original pavement wear start popping back.

Okay. So, that must be what's happening in my neighborhood. I was like, this looks like nothing happened.

Yeah. So, let's talk about the length of uh of life uh of these kind of pavement repairs. Uh, one of the things we talked about before you got here, uh, with some of your predecessors, uh, was, uh, the the new, uh, research that had come out of MIT where they finally cracked the secret of Roman concrete. You know, the the famous meme of, you know, the Roman road, it's 2,000 years old, still ready to go. Our road built last year, full of potholes, right? they they they were using a different chemical composition and for millennia the secret of Roman concrete was lost. Um I assume that over time uh that that will become something that is more widespread and cost will come down uh in terms of putting that in place. Now, I'm I was told that it's also not appropriate in some places that you don't actually want something that's that hard to get through because you you want asphalt or something uh that's relatively I know permeable is not the right word, but relatively easy to get through so that you can uh get to utility lines, things like that. Uh but I would just encourage you to take a look at where that might be appropriate. Uh you know, I would love to have a Flugerville Parkway that goes down in in uh uh 2026 and is still there in 236. Uh I don't know if that's possible, but um I would just encourage you to look at at some of those longerlasting materials and processes.

So I know that is something that the council has considered and it's probably been several years since we did that evaluation, but we specifically uh looked at do we require uh as part of our uh standards concrete instead of asphalt. Uh and we looked at the initial upfront cost and the long-term uh maintenance costs. Uh because concrete is more expensive upfront and more expensive to maintain, but it lasts longer. Uh the asphalt is is less expensive to go in and easier to maintain uh but not necessarily lasting as long obviously with the HA5 that we're doing and the pavement maintenance program. I I believe we have calculated an ROI that tells us asphalt is the way to go instead of concrete. Do you see the calculation on that changing over the next little bit in in terms of construction?

Um, we don't know. It's cool. We just It's a You need to shake the magic eightball. You know, there's some premonition required in that question, no doubt. But but looking for your opinion because we had a long it was a it was a long process to get there. I really wanted to you know require developers to use concrete for uh you know their portion of the road construction but uh it didn't pan out. Yeah. So that's what and that that's why we're asking because it was it was a very elaborate discussion over months.

Yeah. I mean, so right, we all know what's going on in the economy right now. We all know what's happening overseas and, you know, asphalt is a a petroleum based product. And so, you know, there's a lot of different figures that go into that type of calculation. So, is it possible that the math could change at some point in the future?

Absolutely. uh as as petroleum resources become more and more constrained and we start trying to figure out what we're going to do, then it could swing the pendulum back in the concrete favor. Uh when when do we get there and and how do we get to that point? I don't really know. The other thing that that I have found is that a lot of times when we do that type of analysis, we try to compare apples to apples for obvious reasons. Um, but the reality is is that in our soils it's harder to compare apples to apples because if you compare a moderately thick concrete to a moderately thick asphalt on our soils

and we say when we say our soils black prairie the black clay um it's going to have a dra so I'm not originally from Texas. I'll just put it out there from up north. That's okay. Um as long as you don't say Oklahoma we're okay. No, it's a little further east in there. Uh, but anyway, like our soils, you know, we can't go very deep before we hit rock. And so when we put our roads down, we don't have all of the issues that that we have down here in Texas, especially in the in the black clay areas. And so, you know, when you have rock beds that you're having to dynamite up to put your road down, you have it's not going anywhere.

Very a very strong surface. And so there's there's a lot of variables that go in there. But yeah, I I would say that as we constrain our resources more and more, you could see it start to swing back the other direction. And and I imagine that would increase my CIP budget in order to shift to concrete most likely. Yes, sir. Thank you. Okay. Uh northbound, southbound, Kelly Lane. Uh so this one is Kim snickering over there. And um we are anticipating this one being done by winter of 27. Can you um refresh my memory on what we're doing here?

Uh basically we are adding a turn lane and so that means we're relocating the U-turn lane and adding a turn lane at the same time both in the northbound to southbound direction and southbound to northbound which will make a huge difference. when you say relocating the the U-turn. So, right now you have I think it's I remember correctly it's three lanes. Yeah. But the which which road and orientation are you coming from as you're describing this? So, Kelly runs east west the roads of 130 run south.

Right. So, north to south U-turn on 130 and then a south to north U-turn on 13. So, those are those are there currently with two lanes of through traffic. Are you talking about adding a lane of through traffic? Add a left turn lane to northbound so that you can turn northbound left on Kelly and have a separate lane. So, expand add a take the existing U-turn lane, turn that into a left turn lane, and then build a new U-turn. Another U-turn lane. Yes, sir. Gotcha. Okay. And we're doing that northbound north and southbound on Kelly Lane. They're they're not getting rid of they're adding but no additional through lanes. Okay. Okay. We don't need them. We need So we'd have two through lanes, one left and then one U-turn, right? Yeah. Gotcha.

Which will be very helpful. Yeah. When what's the TBD on them? Tomorrow. Winter 2020. So that's early like February March is winter. You know what that is? That is true. We define which season 27 cuz December 2027 is winter as well. See he means me means Michigan winter. So like May June or something like that. Oh, obviously. I mean, spring runs through June, which So, so it'd be be nice if we could get a uh a quarter

listed instead of a season on those. Um cuz I'm assuming that's late 27, not early 27. You're getting my hopes up. That's like December 2027. December 27 or I'm thinking January. That's what I'm much later. Much later 6 months. Okay. It's going to be later in the year. I mean, we're not even going to open bids until I think late June. Yeah, we're we got completion after Thanksgiving. And And that's why And that's why And that's why what the mayor said is like, "Okay." Yeah. Use holidays. Yes. Use holidays. Okay. President's Day, Thanksgiving.

Realows. I like George Washington. That's just me. Groundhog does. Okay. Sorry. I'm feeling the pressure here. All right. So, dynamic speed signs. Uh, so we actually just finished design on this one. I know it says it's in design, but literally this week we signed the documents. So, but this one is being bid or let as you as they like to refer to it by text dot. And so the the leting is in September and we anticipate uh construction being done in early uh 27 sometime around spring. What is the dynamic speed sign?

So this is the uh the thing that tells you how fast signs that says you know you usually have a sign above it or below it that says speed limit is 45 and then it starts flashing your speed down. So it's the high score sign. Sure. It's a high score. So, the goal is to make people aware of what their speed is to help them become into compliance. That is the goal. It is not to see how how much you can make the sign flash at you. I will say Serena was right. I I still cannot believe how that literally transformed Kelly Lane in those accidents. That was

pretty shocking to see how much of a difference that made over there. Did you Did you say it would flash at you if you went over usually it doesn't actually let you run up the school? Yeah. And we didn't we literally didn't. She said she was like, "Yeah, people are going to pick." I was like, "Wait, what?" Yeah. They're like, "Oh, yeah. Well, yeah. I mean, we drive." And we had some We had some bad accidents over there, too, as well.

Okay. Uh, so the next one is the left turn lanes. Again, this is this is one that we're doing in conjunction with Tex. So it'll be bid by text dot in September. Same timeline, so early 27 sometime in in the spring. Same thing for this one. The Piccadilli uh turn lane and and safety lighting being bid by text in September and we're anticipating completion in early 27 the springtime. Limestone commercial. Uh this one is in design. We are working on getting rights of entry so we can finish up the design. We're anticipating completion right now, assuming we can get everything worked out in summer of 27. Wait, can you go back?

The which one the two dotted lines, which what streets are those? It's the it so the one that's the limestone is the north dotted line. Um is that is that one of those feeds into Abbey Glenn Castle? Yes, that's the one that would go. So that's the northern one that would go that's the one that we were talking about earlier that would cross Fluger Farm. Correct. And connect. And the south one is the one that will connect to the neighborhood. Correct. I mean, they both connect to the neighborhood. One's Abby Glenn that runs behind Abbeby House, right? Oh, is that Kensington then? The the second the south one.

Correct me if I'm wrong. That north one is the one that there was some complaint about. Yeah. Uh Parkway Drive is also in design. Uh we're expecting to be bidding it later this summer and we're expecting completion in summer of 27 Weiss Lane. Uh so you're actually going to see a PSSA on this one tonight. And we're talking about PSSAs. This is actually a good PSSA because what we are doing is because it was your idea.

Yeah. because um one of the things that I saw when I first got here is you have waterline projects, wastewater line projects and road projects all in the same area and so um the road project was actually behind the others and they were not all like in conjunction like Mhm. coordinated. They weren't coordinated. Thank you. Um and so what we're doing is we're step taking a step backwards. We're coordinating all those projects and we're going to line up all of the designs so that when we bid it, we bid it all as one project built by one contractor so that we put all the utilities in before we put the road in the one dig theory. Yes, sir. Which is should be applied to all construction projects honestly.

Uh Finn Lane is in design. We're anticipating uh it's about 60% design. We're actually reviewing that right now and we're anticipating completion fall of 29. You have Mel Lane is 30% commatatic schematic is complete and we are negotiating for PSN and we're anticipating completion in fall 2030. The intersection design and construction projects uh this is just a study and we are negotiating the scope on that study and we anticipate bringing that to council for award May of 20. What? The total project budget is half a million dollars and almost a million spent already. We we've outspent the budget by by double already

by 500 more than 500 or are those are those numbers backwards or is there a typo there? Let me let me go back and confirm those. Which um intersection is this? That's what I think might be diff I think I think it was renamed something else maybe why I can't read that blue sign. Well the the intersection so the intersection design is that a particular intersection or is that a general evaluation? I think holistically, right? Cuz generally we have two or three or four signal lights uh every cycle that we try to get through there, right? Uh is that a particular cuz that's uh that's Pleasanton at Weiss Lane. Yeah, that's Pleasanton at Weiss.

Pleasant might be Wolfpack. I mean, I'm sorry. We might be Wolfpack. Wolfpack. Let me clarify these numbers. Yeah, probably. Dead end. Dead end Wolfpack. Dead end Wolfpack. Yeah. Yeah. Oh, it doesn't say. Okay. Uh, so moving on to reclaimed water. Uh, you got the 1840 the reclaimed water to 1849 park. Uh, so this is one of the projects that we are coordinating with the Weiss Lane project that I just mentioned and we're anticipating summer of 28 for all the projects that are now being coordinated together. Then you have the reclaimed water line along Weiss. Uh so this one longwise uh anticipated completion on purple pipe 2038 to

2028 2028 2028 yes right okay uh so this reclaimed water line is not being coordinated with Weiss but there's a reason there is because with they had just finished the peer when we started working on this DIP for 2027 proposal is to do a preliminary engineering report. Thank you. Sorry. It's okay. Eventually, we'll know what you're talking about. And once we get it figured out, then we'll roll off and then you'll have a whole new council like hurting cats. Um,

and so what we're recommending in the 27 uh CIP is to do a reclaim water master plan update. And so this project, we're going to finish the preliminary engineering report and then we're going to pause, get the reclaimed water master plan done and then see where it falls out in the in the priorities. Moving on into water. Uh so this Finniglane ground storage tank, that one is completed. It was completed last month. Then you have the Weiss Lane water line project in construction and u this one uh is anticipated to be completed summer of this year. water treatment plant. So, this one is in construction. We've talked about this one. You'll hear more about it later on this evening. We're anticipating completion in fall of 26. This one we've heard a lot about the secondary Colorado River wall water line and we're anticipating completion of that in winter of 26. The Gatlinburg Frerville Estates rehabilitation, we're anticipating completion in spring of 27. the 12-in looping improvements. Uh that one is uh being coordinated with the Weiss Lane project. Uh but it will be slightly behind and so we're anticipating late summer of 28 on that one.

Uh 30in 130 influger farm water line. Um this one is we are trying to get rights of entry. Uh the in the injunction was approved by council on March of 25. The petition took se four months to file and was filed in July of 25 and we're still waiting for resolution. Thanks.

Uh the 30 and 24 in SH45 pump station. We're anticipating uh this one to be complete December, sorry, December timeline, winter 29. Um the 5 million gallon uh pump station and uh ground storage tank again uh winter of 29 and this is also this one and the previous were that we're coordinating these with an adjacent developer. So we're talking through that with them to see how how that moves forward. 12-in Weiss Lane Kelly Lane water lines. Uh this will be coordinated with the Weiss Lane project and it'll fall in the same uh summer 28 timeline. Getting into wastewater cottonwood is in construction and it'll be completed this summer. The 36 in Torrento is in construction. It'll be completed later this fall. Wilberger is in construction. It'll be completed winter of this year. Uh the 15-inch wheelbar line is in design and we're anticipating completion fall 27. The wastewater treatment plant is in construction and we anticipate completion spring of 27. Gilane Creek wastewater interceptor. Um this is another one that's slightly behind. Imminent domain was approved uh November of last year. The petition was filed in December of last year. We have a hearing set for later this month and we're hoping that it doesn't get pushed. The 12-in bowls wastewater interceptor we're anticipating uh being complete fall of 28. Boulder Ridge lift station is we're still doing a lot of easement research and negotiations uh on land acquisition, but we're projecting that potentially be complete summer 2018. Then we have the wastewater line rehab. We're anticipating this one being done

in fall of 29. What neighborhood is that in? That one is I believe that's Flugerville Estates.

That's Yeah, that's Flugerville Estates. Our water system though. It's our water system is not co-extensive with our city limits. Oh, this is not that's not north south orientation. No, that's the it's Yeah, it's Wells Branch Parkway on the top of that slide. You may go actually talking to some people. No, they don't. That's what we said. That is it is within our water jurisdiction, our wastewater jurisdiction, but not this was is why it's fun. Not but it's outside the city limits. Yeah. But they still get Flickerville water. Yeah. And they were they wanted to know what we were going to do about their water. No. And this goes back to an agreement we made in the 80s. Mhm.

Okay. And that's the rehabilitation of the wastewater lines only in the the flu real estates neighborhoods. Yeah. Because that's you know that neighborhoods disrepute for quite a while with that stuff. That total project budget doesn't look right to me. Is there also a waterline rehabilitation in there? Yeah, that's just like two streets. I need to go. My recollection for that uh that neighborhood was uh closer to 3 million. I thought it was about Yeah. Can you It's okay. You can just give us the information by Friday, but yeah, it's cool. Keep going.

All right. So, the new Sweden list stationation force main. Uh so, this is another one that's in imminent domain process. Uh council approved imminent domain in March of this year. Petition was filed April of this year. We do not have a hearing set yet for this one. Then you have the Is that your hint to council? Well, so so you've said that a few times, but and I believe we've got an executive session on one of these a little bit later tonight, but once it's filed, we we take ownership of the land, right? Um the the hearing is to establish how much we have to pay for it.

No, once it's file, it's filed with the court. You have to wait for some sort of order to come from. You have to wait for the court to issue the hearing and then and the judgment. Basically at that point, this is how I see it typically play out. The judge says city's going to pay X amount of money and land owner give them possession and use or deed or whatever. And so we put money into an escrow, they give us that, they get the money, we move on with our project, then they can do whatever they want as far as challenging the hearing or that's typically how I see that play out. Yeah, we can talk about it in exact because that has been brought up a couple times so we understand.

Okay, Kelly Lane, uh in design again, we got some right of entry delays on this one. Um not that not that we haven't been working with them, but there was just a lot of coordination with a lot of the land owners on this project. Uh we anticipate completion in fall of 2030. Then you have your 12-in club wastewater interceptor 2030 uh completion and fall of 2031. And with that, I can gladly

just Matt's passenger up here. I've got one slide. So, uh annual trail improvements is the only ongoing project. You didn't hear from the last um the last presentation. So, uh we're that's ongoing right now. We're in uh design um and about to be in construction on a few of those. Those those are the projects that you saw a couple months ago. We brought the engineering um for those trail projects. We're we're starting to get into the more um significant trail connections and u more complex projects. I promise I work hard too. What about the um the Wells Point park improvements?

Oh, so Wells Point, we're in Yeah, that probably should have been here. We're in design on um Wells Point. So there are some that's an old park. Um so there's some uh a little bit more significant wastewater and um electrical u issues that we're going to have to work through. So we're working with a design team right now um to try to potentially phase that out. We'll bring some more information on that. Um but yeah, we're working on that, too. Am I remembering correctly that this year's trail improvements are largely focused on converting DG over to to concrete or is

No. So that's part of our um that's part of it. Um that's largely in our depending on the portion that might be in our operating budget. It might be in this budget. Um, this is more so when you look at the the amount of trail we're going to get out of this project, it doesn't seem significant, but it's projects that deal with uh utility easements. Um, one that is potentially going to have a bridge crossing. And so they're just we've hit sort of the lowhanging fruit on our trail improvements over the last few years. Um, and the next several we're getting into some of those more complex Oh, that's right. This is like a third of a mile or something like that if I remember. Yeah. Okay. The design,

right? Uh, as uh, Council Member Kaufman mentioned, the conversion of DG, that's the project that just recently kicked off in Falcon Point, right? We've got Falcon Point and then we have um, we've completed the one south of uh, Mountain Creek. Yes, that one's completed. And I'm three more. We're also talking about doing that at the uh, at the lake as well, right? Potentially. Obviously, that's the biggest of the DJ. I would imagine I would imagine as part of the uh phase two, we'll be able to do some of that. We'll be able to get some of that Roman concrete uh trail that uh David wants. That's right. All right. Have a trail that'll last forever. 2,000 years.

How much you willing to pay for that 2000 year concrete? All right. Uh Mr. Shay and Mr. Recctor, thank you for for the presentation. and thank you for uh overwhelming us with all the capital projects uh that we have going on. We know that we've got a whole lot of work going on in the city. Um I appreciate that you guys are keeping track of it and keeping it moving, especially now. Uh anything else for this item. All right, with that, I'm going to move to item 3C. That's a joint meeting and discussion with city council and planning and zoning commission regarding 5-year capital improvement plan uh for fiscal years 2027 to 2031. Uh this is where we get some new name tags on the tables.

Like Matt and Jeff, do you do you get to stick around for this as well? All right. Well, commission members, thank you so much for for joining us tonight. Um, we know there's a lot of work going on and you guys do a lot of that work to get us uh teed up for the capital improvement plan season. Um, so I'm guessing uh Mr. Recctor, are you leading us with this?

Yes, Mayor. Oh, I'm sorry. Yeah. Do you need to call to order your meeting? Yes. So, um, I'm going to call the meeting to order. This is Sally with PMZ. Matt 617. Oh, at 617.

All right. Thank you, Mayor, Council, and Commissioners. Uh, we're going to talk through the 5-year capital improvement plan. So, this is the 27th through 31 version. A general overview of what we're going to cover. definition of purpose, alignment, um the basis for our projects, funding sources, program areas. Then we're going to get into the projects because we haven't had enough of those yet tonight. And then we're going to talk about the schedule. Uh so just a reminder for anyone who's not familiar with what a capital improvement plan it is a long-term plan that uh helps us kind of figure out how we're going to ensure the the long-term life of all of our capital infrastructure. Uh we it includes planning, studies, design, construction, and as you've already seen earlier this evening, the timelines vary. Um, it's approved annually. It is a five-year plan. Typically, we only approve and appropriate funds for the first year of the plan. The other four years are just for planning purposes, just so that we kind of have a a target on the on the wall that we want to aim for.

And I assume those uh those targets, that planning goes into our budget calculations for future projections.

Yes, sir. Uh so one of the things that we've tried to do is create alignment between uh the strategic plan, the comprehensive plan, the master plans, and the capital improvement plan. And so um this just talks about how we've tried to incorporate different aspects of all of those into one comprehensive uh program or plan. We looked at multiple ways of how we do project development. Um, and this is one thing that that I want to really like take a second to really hone in on before I get too into the into the deep. So, we're looking at future city goals. I've already kind of touched on that. Managing construction projects and detailed review of project prioritization. So, and I've already touched on this as well. We looked at the comprehensive plan, the master plans, infrastructure condu conition reports, um growth and development, citizens request for services, and uh so one of the things that we've tried to do in our CIP, capital improvement plan, if if I slip up and say CIP, just understand I'm talking about the capital improvement plan. I will try to not slip up.

You defined it. We're good. Okay. Um, and so one of the things that that we've tried to do, and and you'll see it when we get there in a moment, is really focus in on finishing out some of the bond projects that we've already covered and then focusing in on the projects that were furthest along. And I'll go more into depth on that as we get there. real quick overview on how to read the I forget the number the 100 page 100 plus page uh document that we've produced for you. So in green you kind of see the project scope the uh blue down at the bottom there that is the justification for the project.

The I'm going to call it mauve because I don't know any better word. Uh the cost is kind of there in the middle. um where it we laid out our best estimate of when each cost will be incurred. So if you see things costs for let's say design in multiple years, we're not doing the design multiple times. It's just because we're projecting that the design is going to take multiple years. Uh then you have the pink color which is the funding. So that's we're us working with finance to figure out how we're going to pay for these costs. Then you have schedule. So, as I just touched on, each of these columns represents a year. And so, where you see the funding playing out under those respective columns is the years that we anticipate starting design, starting right away, starting construction, those kind of things. And then you can see how long we anticipated it continuing on. That's kind of how to read through those pages. Funding sources. Uh, so I call them buckets of money. We have lots of buckets of money that we use. They could be certificates of obligations or cos. They could be general obligation bonds or geos. That's typically some that's the ones that we have to actually go out and do elections for. We can we can get grants federal state other grants. Uh we have the water infrastructure finance and innovation act or wifia that is a loan. Then there's the tur tax increment reinvestment zones. We have impact fees. We have the capital area metropolitan planning organization campo. they can participate in things. There's also funding other funding streams and you have Texas Water Development Board funds uh which might be loans or other uh possibilities. The the capital improvement plan is broken up into multiple categories. So you have reclaimed water, you have water, wastewater facilities, drainage, transportation, and parks. And we're not going to talk about parks because Jeff got a shot into me. So I'm

going to give him a shot back. Reclaimed water. So, uh, we have seven reclaimed water projects and and the key is to right now the big project is we're trying to provide focus on getting water to the 1849 park. So, you'll see here this is kind of just a geographical reference of the different projects. Um, I know it's not super easy to read. We're trying to figure out the best way to give you an idea of where these projects are. So, you can kind of see the various projects. They're labeled by the number that's in the CIP as far as RW XXX. Um, so that you can reference the funding and the timelines back to the geography. Uh, and as I've alluded to, uh, we're we're proposing in 27 to do an update of the reclaimed water master plan, which was last done in 2023. Typically, you do your master plans every 5 years, but we anticipate this one carrying over into 28. So that's why we're suggesting that we go ahead and start in 27. Here's a breakdown highle summary of how the projects stack up for the 5 years. Uh the the key there I keep coming back to is that reclaimed water master plan update. Uh so you can see you've got the reclaimed water line along Weiss right there on the second line and you can see right there two big goose legs in the middle of it. That's because we wanted to pause after we do the preliminary engineering report and make sure that everything lines up with the reclaimed water master plan so that we're not spending a bunch of money going in a direction that the master plan wants to take us away from.

I actually wanted to ask a little bit more about that because I I don't think we've we're even past like the phase zero of the previous master plan here. And so our the projects that we have teed up so far, you know, 1849 we've talked about, right? That's we're we're paying Manville for water today. Um but I Yeah, I wonder how this lines up given we've only barely Well, we haven't really done any projects yet necessarily from the existing plan. Yeah. So these these projects uh so the 1849 park that is number one in your current master plan.

The Weiss Lane is number two in your current master plan. You won't see number three up there. Number three is a rate study. Uh number four is the the master plan update is number four in your current master plan. And so basically from from RW2801 all the way down to RW3101 they are basically in order order of your current master plan. Thank you.

Okay. This is just a simple wheelchart that kind of goes through a highlevel overview of how the the funding breaks out for the project. So when we as as I shown you on the sheets when we ask for costs, we work with finance to figure out how we can cover those costs. And that's how it plays out is you have um about 28 million in future debt, not including the future whiffy alone of an extra almost five million. So, I have a question about the reclaimed water because I was not here when we did the master plan and I haven't read the original one, but um do we have a fiscal impact on these projects or return on investment? Um I'm just not familiar with we're we're putting in, you know, 11 or $12 million into reclaimed water line. So, like what's the years that we're going to get the benefit to um you know, cover the initial costs? Do we have that information? I I don't have that in front of me. I can go back and and I can add that to my list of things to to add to somewhere to refer me to

that. We know my recollection on the largest ROI on reclaimed water is taking the pressure off of the capacity required for the water treatment plant, right? So that that money is allowing us to not build that capacity into a water treatment plant. Right? So I think that's where you're going to see the vast majority of the ROI. But yeah, if you can uh find that that study on the shared drive somewhere, hopefully we can we can dust that off and see what the numbers look like still.

And I think that's partially why it's a good idea that we refresh the master plan. Anyway, um looking at the growth assumptions from the original plan and that they had specifically some ideas of uh commercial customers were were in their specific uh properties and so I'm sure getting that sort of thing updated I think would get be a lot more accurate than that one was from a few years ago. Yeah, capacity is key. I'm assuming that it's somewhere on the website easy to find this the

reclaimed water master is on is on your utilities master web easy to find are not necessarily for terminus. All right. So, moving on to the water section. Uh, obviously we're trying to increase drinking water capacity, uh, expanding transmission while also doing some maintenance. We have 17 projects. This kind of gives you another geographical reference. Again, I'm just trying to give you kind of a very very high level bird's eye view of how the projects lay out across the city in comparison to the the dollars and timelines that we're giving you. These are the projects that we're trying to highlight for 27. Uh so Clearwell rehab uh and then the Oldtown South rehab, sorry, rehabilitation. Um and so uh it's just to rehabilitate the assets, extend service life, and improve operations.

Um so exactly is Clear Well one and two. Where are those? Uh let's see. Shelby can help me. Is she in here? the the exact location of the clear well one I'll have to get you a put this week.

So I'm going to ask the uh the overall question about fiscal impact statement about I'm because I'm not familiar with all of these and you know it's a couple of sentences on the on the summary. So just curious about how many customers are served by this um you know what's what's the status of it right now um and what's the the demand or the need to do it in the next year.

Uh so the clear well rehab you will actually not find it on your water master plan. This is one that in talking in my three months of talking to staff I have so much time. Uh, this is one that I've heard about a lot that they have apparently been kind of trying to nurse this one along for years. And so this was just them really pushing to say we need to just pull the trigger and get this one done. I can get you answers on how many people are actually served out of this clear well and those kind of things. I don't have that information right in front of me, but I can definitively tell you this was not one that we put on the master plan. This is one that was asked for. So, if this is not in the master plan, is it contemplated in our current rate study?

Uh, I'd like to phone a friend. I I I want to make sure as we talk about, you know, the number of people who are served and the the cost associated with this. We we need to make sure that uh yeah, we'll include it in the race. We're going through that process right now. I believe

I'd like to ask a similar highle question. Um, so given that you're you're uh relatively new to the job and staff has been working on these projects and this roadmap for many years already for most of these projects. Um, were there any projects that you've explicitly rep prioritized uh in the updates for this year or anything in particular stand out that um either was pulled up on the list or or further down on the list?

Yes. So, um, if you if you'll allow me. Uh, so you can see that I've got some extra colors on this table here. So, what we did was we sat down and we went through each of the categories of projects, water, wastewater, reclaimed water, streets, drainage, and we prioritized the projects that were closest to being done. basically whether so the ones that you see highlighted in that light blue color those are in construction. So we put those at the we we shifted everything in the table from what you guys are used to seeing so that the ones that are furthest along are at the top. Great.

And so the focus this year on the CIP was let's finish some things. And so if it's in construction we're just going to put it at the top so you guys know it's in construction. We're going to color code it so we know not to touch those. And then the ones that were furthest along, we prioritized those right under the construction because we've got so we looked at two main things. How far along is it in design and how much funding do we have for it? Uh because there there were two main goals like I said finish what we started but also let's try to minimize the amount of extra debt that we have to go incur next year. And so, um, one of the things that you'll see if if you compare this table that that is in your C your CIP packet to the one that was in your CIP packet last year,

you will see that I have reduced the the expenses from FY27 for water from about $63 million to 15 million. Okay, that's great. And so here's just the the next slide. And so you can see we pushed those projects further and further out because we either hadn't started them or we didn't see them as super high priority. Uh and then again here's the funding sources. Uh you can see there's a few more funding sources being added. Um was kind of

I did have one uh specific project question that I'd seen in the plan on the water side. Okay. Um, I was curious what the additional funding for the raw water line project is that's slated for 27. I think it was it wasn't $3 million or something like that, but I was just curious since that's the finished construction. Okay. I thought that was still going to be done in year, not necessarily. Well, so those are fiscal years, not calendar years. And so we're not projecting that that project will be 100% complete until I think the generator is supposed to be delivered in December. So that's almost three months into your fiscal year.

Was that the completion of that project? Has that been pushed recently? Cuz I the generator delivery. I Well, I thought the it was slated to be done in late spring 2026. Oh, substantial completion. So, the the water line itself is supposed to be substantially complete in 2026. Uh that's the one that that we've been pushing the contractors to try to timeline the shutdowns and all those kind of things. But the project itself, the generator was not supposed to be delivered until December of this year. Okay.

So, the project won't be 100% complete until we've accepted all of the all of the infrastructure associated with it. And the uh that includes the improvements to the uh the pump station down at the Colorado Yes, that's part of what we're doing. But the the pipes themselves are scheduled to be in the ground and operational before the end of June. When you say scheduled, yeah, scheduled, I'm not holding you to it.

Scheduled per the substantial completion of the contract, they are supposed to be completed by the end of June. And substantial completion is a technical term that means at which point we can use it right. So it's functional. It's running. It's functional. It's not 100% ours yet. We still got some gaps to close some finish up. We got to clean up the site, right? But it's it's working.

Correct. So, as far as my fiscal impact uh question, obviously I mean on that slide it was a smaller project, but we have projects that are 18 million, 15 million, 9 million. Um, you know, and I'm just not familiar with all the needs and of these the projects. So that that's more of what I'm looking for on especially if we haven't begun construction um is just understanding why we need it, who it's going to serve, how many people it's going to serve and and those type of information. Okay.

So that was just my general request. We we can get that for you. All right. Moving on to wastewater. So, we're trying to increase capacity, expand uh more of the gravity system to so we can get rid of some of the lift stations and maintain the the infrastructure. Total of 21 projects. Oh, sorry, I was ahead of myself. There's the map kind of showing you geographical references. This one is a really hard one because the the wastewater service area is so large. Trying to fit it all onto a map that's easy to read is a little difficult. Uh the top three projects that we're focusing on for 27 that we're highlighting, not that we're focusing on um is the sunlight nearway force main rehabilitation. And this one is because uh we are seeing a lot of maintenance issues there where we're actually having the the pipe erode away. And so we've been doing a lot of repairs and so this is just to nip that and and just be done with it. Get it all fixed. Then you have the central treatment plant.

The erosion at the pipe there is just Is there something particular about what's going through there or is it just the general age of the pipe? Just the age of the pipe. Okay. And waste water is pretty corrosive stuff. Now, Sunlight Near is is that a newer road or a newer area? That's the park access road. Northeast metro park access. Okay. So, that so that's not a newer pipe. No. No, that's to the existing water treatment plant.

Correct. Okay. Okay. and then the central uh treatment plant rehabilitation. And so again on this uh the blue means that they're already in construction. Um and again we we shifted things around uh to try to prioritize projects that were either in construction or very close to construction. You can also see that uh the vast majority of your top projects uh so of your current master plan projects 1 2 3 6 and 14 are all in construction are already completed and then on this slide here you'll see projects 8 9 10 which are those first three under the blue and then you have uh 4 7 11 12 and 15. So you have like the top 15 projects of your wastewater master plan shown on this slide. But like I said on the previous slide, we've been trying to sh shuffle things around to try to best utilize the money that's available today. And so you'll see if you again if you go back and compare this presentation from 2026 or 2025 for the 2026 CIP to today you'll see that we have reduced the anticipated uh cost of the CIP in 2027 from more than 110 million to just over 60 million.

I think I saw overall the um the CIP is actually pretty substantially reduced from previous projections as well. So, it means more projects must have come off the list as well or Well, I mean, basically, I'm shifting projects around based on where we're at. And so, I I didn't there were only a couple of projects that we actually removed from the lists. Okay. Uh, actually, if you compare the lists from last year to this year, you'll see more projects are on there, but because of the way we prioritized them and the way we shifted them around, the amount of debt that you're incurring next year or the amount of cost that you're incurring, it's not all debt, uh, is is less. Got it. Okay. And you're being realistic about the expectations too.

Yeah, that was that was one of the things that we started out with was um when we started having these internal conversations, we looked at workload. We looked at past history of project delivery. And so I started asking, you know, talking to all of the engineering teams and construction inspection teams, what can we actually do? Right? Let's be realistic. We're not going to deliver 50 road projects next year. There's no way. It's not going to happen. So, what can we actually deliver? How much can we design? How much can we get into construction? How much can we inspect and keep up with on that construction? So, is it aggressive? Yes, we stayed aggressive. That's just that's just who I am and that's how I roll. I'm going to be aggressive until you guys tell me to back off. Uh I've made jokes that I want the entire city of Flugville under construction. So, um that's kind of the right. I mean, I'm I'm an engineer. I I design and build things. That's what I do. And so, um,

construction means growth. So, I don't think anyone would argue with that on them. Yeah. And, and maintenance. Yeah. Yeah.

And so, so, yes, we were we were aggressive, but we tried to cut it back to be something that we can actually deliver on, but then we took it a step further and looked at how much money do we have right now? How do we limit the amount of extra cost that we're incurring last year? How do we live within our means, so to speak? Okay. facilities. Uh so we have 12 facility projects. Uh dots on the map kind of giving you geographical references. Uh the main focus or highlights it that we're recommending for next year, the library roof repair to fix the leaking leaking and aging roof. the uh evidence processing renovation. That is not an expansion. Although in some of the paperwork, and I'm trying to catch it all, some of the paperwork you'll see expansion. It's not an expansion. It's a renovation because we have similar issues there where we have some uh water intrusion issues and some some access issues, and we're going to try to fix that so that we can keep using this building for a while until we can get to the expansion, which is in the future. Then you have the justice center renovation which is the room we're sitting in because the idea is next year we will be in a new city hall and so this will be um not wasted space but it it needs to be repurposed so that PD can can use it more effectively. Again the light blue colors are projects that are in construction and you can see we we've shifted things around. Uh the two things that I'll point out here, actually I guess there's four things that I'll point out here. You have the downtown parking garage. Uh that is uh part of the 2026 bond. You have the pause building, which is what a recommendation in the 2026 bond. You have uh library roof, which I already touched on. ADA transition, which is kind of an ongoing thing. Uh the

evidence renovation, which I already mentioned, and then you'll see that that justice center renovation. It looks like we're spending a lot of money. Uh, so that actually needs to be shifted around and I apologize. I didn't catch that in time before we had to post all this to get it in front of you. We're only focusing that renovation on this room. We're not actually doing the whole renovation at this time. It's just to get this area functional for PD once we vacate it. So, they don't we don't need to have all these meetings in here anymore. I may hold off on my questions then uh about that one because I I I also noticed it looks like uh looks like there is no longer contemplated a second police station in CIP anymore. So that's been so we're spending money on renovating and expanding this building as opposed to

building a second doing a completely new building. Okay, got it. Um and I know we have an upcoming bond uh joint meeting as well. Um, I feel pretty strongly about the downtown parking garage and the timing not being right on that considering we don't actually have a complete plan and our consultants have said that it's going to be five or 10 years before we um are able to redevelop some of those portions. Um, so if we had an extra $20 million laying around, which we don't, I would rather see that on a new animal shelter than I would a parking garage that could probably still wait a couple more years. Um, But it's just my own opinion.

Well, I'm also going to be curious to hear the feedback from the PNZ on their their um thoughts on all of these. So, is the goal to get through all of these projects and then to have um the PNZ give us their feedback? Uh you mean as far as getting through all this on the presentation? She mean she means now. So, I was trying to give everybody Okay. Unfortunately for them, they've already heard me go through all this and so I was trying to get through to the point where I can give you their recommendation and then you guys can have your converation is they provided a recommendation on terms of uh prioritization. Is that is that right? You work through prioritization. Uh I'll let him finish but there was a bit of a

I misunderstood some stuff which I asked or sent an email on earlier today. I couldn't sign off on the email or I couldn't sign off on a letter, but I'll I'll let him speak first and then we'll go through it a little bit later. It'll make a little bit more sense. I'm going to hold questions. We're we're we're coming close on 7 o'clock. So, we got That's why Yeah, that's why. So, this is just a basically a repeat because we've we've broken the facilities up by general fund and utility fund. So, if it's like the public works building, those kind of things, then it's coming out utility fund. Uh oh, you're about to talk about drainage. I I my general question on drainage was um are we are

don't recall seeing uh projects tied to the potential of us having a a drainage fund. Um is that still contemplated within the next 5 years? Oh, I'm sorry. Creating a drainage utility. I use the wrong word. Uh so you'll see that we actually have a drainage master plan update in the 2027 uh suggestions and part of that would be to look at doing a drainage uh utility fee or doing a drainage fee on development or whatever the whatever the the council's preference is. Got it. So it's being rolled into master plan.

Cool. All right. And so, uh, but we did go ahead and start moving some of some of the projects into 27, uh, if if council want to go ahead and start getting ahead of some of these projects on from the current master plan. Excuse me. And so, we prioritize the, uh, the flood plane improvements for Caldwell Creek Elementary and Upper Gilling Creek and the Emanuel Road. Uh, I know those are on the opposite ends, but the logic there was that one, the Emanuel Road is downstream, so that's where you want to start when you're doing drainage. But because the uh Caldwell Elementary affects about 200 homes, 200 properties and a school, we went ahead and prioritized that one over all the downstream projects just because we wanted to to hit that. And then drainage. Uh again, summary of the costs. Uh I'm trying to speed up here so that Jeff can get a word in. Um all right, transportation. Again, you you'll see bright green there. That's because we wanted to very clearly point out that we are focusing in on the bond projects.

Uh so we prioritized a lot of those. Uh you'll see that we've pushed out the TR 2009 and the TR 2308 with the caveat that we are look talking to text about potentially doing a study on TR2308 to talk to see about offsetting the costs of doing something on SH45 by the cost of doing something on SH130.

Uh again, blue means it's in construction. Uh I'm I'm not going to go through all these. Uh, I will tell you that from from last year's CIP to this year's CIP, we went from $173 million in 27 to about 82 million. So I've I've on almost every category I've cut the costs by almost 50% in 2027 by shift by realigning shifting projects out changing priorities trying to focus in dollars that we have today on projects that we're almost to the and focusing on what we can accomplish. Yes.

I'd like to say Mr. Director that I really really appreciate that realignment. It's been a it's been a source of frustration for me for many years. We've had a whole bunch of projects in process and projects not getting finished. Uh concentrating resources and not just funds but personnel where we can get projects finished strikes me as a dramatic improvement. Thank you.

Yes. And that's also one of the reasons why you will not see transportation projects in the 2026 bond suggestions is we are recommending that we not do a 2026 bond election for transportation projects until we can get some of this uh cleared off of our plate. Sounds like a great idea.

With that, I'll turn it over to Jeff. Okay, my turn. Um so we've got 14 part projects on the 5year CIP. We'll dive right into it. There's your your map of where they're located. The first is um our uh master plan update, which we mentioned earlier. This is a five-year update. So, it's not a fullfledged new plan. This is required for if we went out for uh state or federal grants, the 5-year updates uh required as well as accreditation, which our uh staff we're we're starting to seek uh national accreditation for our agency. Uh this is a review of the 2023 plan to ensure the community priorities remain. Uh this up updates our level of service uh current level of service and our recommended level of service. Uh which is essentially park and amenities per uh thousand population is the way the 2023 plan broke it out. And then updated deliverables. Um I I have a list of of things we've accomplished since 2023 as part of this plan. We don't really have time to get into it. I will send it to you if you want it. Um but it's pretty exciting. and we've done a lot of those things. Um, and we're in a good place to start getting out with the community and and seeing what their priorities are again. So, the rest of the projects you will see are u our recommended 2026 bond projects. 1849 park phase 3 is guided by what is now a 10-year-old master plan for 1849. Um this includes improved natural areas, interpretive education amphitheater, destination playground which is identified in the the master plan uh the parks and wreck master plan, major trails, wildflower and prairie preserve, tennis pickle ball courts and a segmented dog park. And then it also includes uh two additional baseball fields and one miracle leak field directly south of the new field. So essentially in uh the existing 1849 um footprint we had originally six fields with the topography and everything um

few years ago things got value engineered and we got three fields which are what are complete now and so we're trying to get those three additional fields. We've got concepts to to make that work. Um and and not only to do that but to also provide a space uh for families with children with special needs um or t-ball. You can run both of those on a Miracle League field. I'm sorry. Uh there are a couple of phrases in here. I don't want to slow this down too much, but Sure. Miracle League field is T-ball or

it can be used for T-ball. So, it's like it's like the rubberized surfacing. Um somewhat similar to what you'd see on a on a playground. So, get in a wheelchair could get out there and play baseball. Um, Miracle League is actually a national organization, so they have the specifications for what those fields are supposed to be, but you can play, you know, four and 5-year-olds out there on it. Okay. And what's an interpretive education amphitheater? I know what an amphitheater I I understand each of the words individually, but I don't understand the phrase

together. Yeah. So that's more in the last the last bullet there is is almost turning that northern the northwest space into what you would think of as a state park. So you go to a state park, you see an educational amphitheater, it's got 30 or 40 seats and it's for somebody to do some sort of nature education. That's what that is. So this the 2016 plan had a a 2,000 seat amphitheater in festival grounds which for a multitude of reasons. One, we're just that's 10 years old. we're not 100% sure that's what the community wants with this space, especially as it's developed. Um, but two, there's flood plane considerations that we don't think that would even be feasible there. And so the idea is other than that northeast corner that you'll see, there's some space for uh pickle ball and tennis courts and some things like that. everything east of future Melbour Lane um is primarily it's our recommendation and we will do uh some pretty extensive community engagement to make sure that this is still what people want. 2016 was a long time ago. Um it's our recommendation to to really turn that into a natural area, state park type amenities. And so as the trail capital of Texas, we have no, you know, hike and bike trails, single track nature trails. And so this would be our first entry into into adding that to our system. Okay,

Reunion Park. Uh, this is identified in the Aspire 2040 comp plan. Um, and the future land use map still includes some parkland in that area. U, this is located in the HCA. This park celebrates the history of that subdivision, pays homage to the reunions, community gatherings that took place there. So, the idea for this facility is a somewhere between a community and neighborhood park. U probably leaning more towards community with with ample parking, um restrooms for gatherings, um a pretty large pavilion or some sort of gathering space with a destination type play um that will also tell the story of the history uh of that community. Um I mean, we saw, you know, a couple weeks ago how important that area is to the community and so we want to make sure that we're telling that story and we personally think parks are a great way to do that. So, that's our reunion park. Annual trail improvements continue. Um, as I mentioned, we've got a plan for the trails that are identified in the mobility master plan all the way out through 2031. Um, and so this addresses trail connectivity across the city. It creates new trails uh in some portions and then it connects trails um where trail gaps exist currently between development. So, I'd like to see in the CIP, at least for what you're doing in 2027, more detail of the areas or the the locations of where you're thinking of putting those trails.

Yeah, we have that.

And so there um you'll see what Matt uh talked about earlier where the blue it's either um in construction or started. So, the Gillan Creek Trail Corridor study um kicks off ne next week. Um, so we'll start engaging the community on that very soon. Um, and then Lake Fleville Park phase 2 and destination play are either in design or getting into design very soon. And then you'll see some of our park projects that go all the way out to 2031, 2032. And you see our uh funding sources there. most of this future debt um especially related to the 2026 bond. We also have some opportunities for state and federal um parks grants that we will it's hard to rely on. There's not a lot of money and there's a lot of applications, but we will absolutely um cross that bridge when we get there and and try to seek out as much grant funding as we can for these. And then here's the way I understood the recommendations from PNZ, but I'll turn it over.

Yeah. So, um I am strictly only speaking for myself. However, I collectively believe um I did misunderstand. So, we I did not recommend approval of the CIP as it stood because we have not finished almost. Well, so what we have $100 million in a plan. We spent about $24 million, which means we have 74 million that taxpayers are paying for for projects that are not complete. So if we move forward with a new bond election, we're asking residents, and I am a resident, of letting my taxes increase, my water rates increase to a project that may or may not complete get completed. However, just like 5 minutes ago, um Matt has changed like some of the plants. However, I did not get to see any of those nor did we get to see any of those. Again, I'm only speaking for myself that he did stop and like move things around and adjust so that he can get stuff done. However, I still can't approve it because where are where are we? Where's the money? Where did it go? Um, so that's one. And then two, so I had like this whole email, which I'm not going to read the whole email, but um, so some things that are missing in the CIP that after a lot of review, so I actually have 2026 in front of me. I also have uh, draft number three in front of me. Um, and so upon looking at all of those and looking at all the last videos, which is a lot. Um so what I'd like to see in CIP going forward um is the original projections and the assumptions the budgeted versus actual expenditures percentage of project completion current project status and measurable performance metrics remaining

unfunded obligations cost of maintenance and operations to service all those uh projects that we're building and what what is really meant of future debt. So, there's a lot in here. And again, Matt did a great job of like taking what we said the last time and like cleaning it up, but we still there's still a lot in my opinion that needs to happen. So, I'm not approving CP.

Go ahead. Yeah, we we had a planning zone had a robust discussion about um about this CIP and then how it relates to former CIPs and I think very much the the agreement was Matt has done an excellent job in taking the steps already to prioritize projects that are already being funded. And and one of the things he he didn't exactly say, but I think you all picked up on is not only was he shifting and prioritizing projects that were already underway, but he was actually taking money that had been dedicated to projects that were not underway and getting them over to the projects that already were underway to get them paid out and done first, which is excellent. We we all agreed that was the right way to go. Um, I think the feedback is particularly for next year when we see a CIP as planning and zoning, we also want to see some of the details y'all are asking for in terms of the data that goes into prioritization of how much has already been spent, how much is projected to be spent, why is this project higher on the list than another project? so that we could give better feedback about what you know um but I think the I think yeah to the to the point of approving we understand you have to approve a CIP it has it has to be done it

it's not that the CIP has to be approved but the planning and zoning mandate is that you guys annually submit a CIP for consideration to the city council that CIP should reflect your um your prioritization uh and input Right. We we rely on on planning and zoning to inform us of the things that we may not know about. Um and that is by charter required to to occur before the budget. Um so you've got to present a CIP to us. If you haven't approved this, then you've still got work to do. Um you'll you'll just need to bring it back. What was the vote? Was it approved? So no. Well, was there was there a vote on moving the CIP forward?

No, we didn't want to move the CIP forward. We wanted a a few more ideas and then we wanted to see things reduced. We wanted the projects that were that are on the table that are supposed to be completed to be completed to bring to vote which is where that got weird and I think that's where we may have gotten we may not have all been on the same page. Okay. Because our understanding is and my grant I've been through the CIP process multiple times and we're glad to have you back. Um, in order for you as city council to be able to make your budget planning for these projects,

you need to have a final CIP from us to be able to adopt as the city in your May your next May meeting to then be able to be considered. That that's what establishes the uh the funding expectations for our budget as well as any expectations. I know we've got our our bond advisory committee going as well. We are we are at time uh we do have this posted on our regular agenda. We may need to to circle back. We need to have further discussion on this later tonight. Can I ask I feel like we do because that will

at this point I need to I need to adjourn our work session. Hang out. We will have uh we will have this later on our regular minute. I'm sorry. Oh yes. you you all get Well, no, they they probably shouldn't if they're sticking around. I wouldn't adjourn your meeting. Okay. Yeah, stick around. As long as you don't lose form. Stick around. You'll be back here in a minute. All right. Uh I'm going to adjourn our work session. We will reconvene in just a minute. Do you guys need to stretch your legs? Okay.

Good evening, ladies and gentlemen. Thank you for joining us tonight as I call to order our regular meeting of the Flutterville City Council uh here on May 12th, 2026 at 7:08 p.m. Uh we're running a little behind cuz our work session did run long. We're having great conversations. Uh some of which will continue uh later this evening, but I want to thank you all for being here. Uh at this time I uh I'm going to ask you to rise and join me in the pledge to the US flag, the pledge to the Texas flag and then remain standing momentarily for a moment of silence. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Honor the I aliance to the Texas one state under God one and indivisible. Thank you. Please take your seats. This brings us to the public comment portion of our meeting. I have received no uh forms signed of anyone wishing to make public comment. Is there anyone in the public wishing to come forward and speak at the time? Seeing none, I'll move forward to my presentations. I have uh three proclamations this evening. So, our proclamations are an opportunity for us to recognize, honor, and reflect on important occasions. So my first proclamation this evening uh is declaring uh May 10th to May 16th as police week in the city of Flugerville. More than 23,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty. The names of these officers are engraved on the walls of the National Law Enforcement Officers Memorial. The service and sacrifice of all officers killed in the line of duty will be honored during police week uh during

a candlelight vigil in Washington DC. So I therefore proclaim May 11th to 17th as 2026 excuse me as police week in the city of Flugerville. Uh we have Chief Richards, Assistant Chief Smith. Nope. Um, Assistant Chief uh Bakus and uh police department staff, I believe, are uh patrol officers this evening here to accept the proclamation. Thank you for being here.

All right, everyone. real happy.

They don't.

Uh, my next proclamation is for public works week. Um, if you were here for part of our work session, you would hear many of the projects that are going on and our water, our wastewater, our infrastructure, all the things that go into uh, public works. And this year marks the 66th annual National Public Works Week. Public works infrastructure, facilities, and services are vital to safety and well-being of citizens here in Fleerville. These infrastructure, facility, and services could not be provided without some incredible efforts from amazing people who staff our public works department. So, I proclaim May 17th to 23rd of 2026 as public works week in the city of Flugerville. I believe we have our public works leadership here to accept the proclamation. Yeah, let's make two lines. All right.

One, two, three. And of course, as we approach uh our summer months, as more people are getting outside uh and the temperature is rising and we need to find ways to cool off, Uh, I do proclaim the month May is nationally recognized as water safety month. Uh, the city of Flugerville is home to several great natural bodies of water, including lakes and rivers and maybe even a natural spring. Uh, while water activities bring joy and enrichment to our lives, it's essential to recognize the importance of water safety education and awareness. The Flugerville Parks and Recreation Department offers learn to swim classes, private swimming lessons, and encourages safe practices around all bodies of water in the city of Flugerville. So, I proclaim May 2026 as water safety month in the city of Flugerville. I believe we've got uh Jonathan Hansen, our recreation superintendent, as well as our aquatics team here to accept the proclamation. Uh looks like we may have some new Flingerville t-shirts. OH YEAH.

All right. right here. One, two, three. Always a great opportunity to get to recognize so many great people doing such great work in our city. Um, this brings us to item 4 D. This is a presentation on the city of Flugerville water supply. Um, I believe this is uh Director Recctor, uh, Assistant Director Granger and Chief Richards.

Good evening, Mayor and Council. I know I might be a new face to most of y'all, but as you mentioned, I'm assistant director of water operations, and we're here to give you an update on our water supply tonight. Welcome.

So, as of May 10th, the lake was full. We're at 63552 May 10th. We've maintained lake full. Um that rain coming in Sunday hit hard. Uh we've been very blessed and lucky to have a concentration of rain specifically over the lake uh in the last couple of months. So we are actually not pumping currently to the lake until we're able to draw down more. Otherwise, we're going to be on and off for the next couple days. So we're monitoring the weather, monitoring the forecast to see when we'll start pumping again. Uh currently not pumping though. We're still at like 6355 full on and that's that's spillway correct. Correct. Like one strong wind and we're going over the spillway right now. So,

um and again the target elevation is 633 to keep us out of stage one restrictions. And then here you're just going to see the elevation over time. Again, you can see that large spike through the rain events that we were able to get over the last couple months. And then here's our water usage since March. We've done a really good job at holding tight on that that 4GB goal. Uh again, that's our conservation goal as we work through the CIP projects for the river pump station as well as the water plant expansion. So 4 MGD is the goal. That AMGD mark at you're going to see at the top there is relative to what our cap is operationally at the water plant currently while we undergo our expansion. If you don't have any questions, what hand it over to Matt?

So, just wanted to share some updates on the construction process, uh, the progress. You can see this is actually at the pump station. We're making some good progress. We've got some guys cutting in the, uh, the pipe support structures in the building as well as outside the building. This is from what we call bid package three, which is the SJ Lewis package. So, this is working up from the pump station towards the lake. So, you can see we're moving along there trying to trying to finish out this 42-in installation. This is what we call bid package 2. So, this is up at the lake area and you can see uh them doing some compaction. You got some uh construction testing over there on the right picture. You can see the the lake level on the the far left uh this picture. So my my joy this evening is to be the bearer of good news and bad news. The good news is the bypass is is still holding. Uh the bad news is you can see the picture on the left that was right after the bypass was installed.

Picture on the right is after all these rain events that we've had which are helping at the lake. So they're good but they're a blessing and a curse, right? So you can see a lot of our blocks that were holding our line in place have flowed away. Uh we've gone back in and added some uh some like screw in anchors upstream and we've wrapped around the pipe to try to hold it in place. We are constantly evaluating this and constantly measuring and and keeping an eye on this. Uh and it's not gloom and doom. I just wanted everybody to be aware we are not out of the woods yet. We still have to get this bypass offline because it's just sitting in the creek right now. And every time we have a big rain event, everybody's holding their breath. Shel's holding her breath. I'm holding my breath. Sometimes I don't even sleep. I'm calling our construction guys. I'm like, "What's going on? Tell me tell me everything's holding." So, um, just letting you guys know it's holding right now. So, we're still pump able to pump water when we turn the pumps back on. But, it's by no means are we like scot-free on this one. We we have to keep an eye on it, keep monitoring. As Shelby alluded to, we are uh still doing the expansion at the treatment plant. And as we reported to you two weeks ago, you know, we have kind of a constriction on the on our capacity because of the construction. And so, uh, we're we're limiting we're limited to about that 8 MGD, 8 million gallons per day threshold because of the treatment trains that we have going through the plant. So, that's why we're saying four is our target. Eight is our ceiling. And and that's kind of where we are on that kind of thing. I'll turn it over to Chief to talk about enforcement. Good evening, Mayor Council. We have been seeing great compliance from the community. We have had no new citations issued as of the last council update. So, that's two updates in a row with no new citations. We do have 21 citations that are set for the docket tomorrow, which will be a full code docket uh with our municipal courts tomorrow, but we have no other issues

coming up and great compliance for our community. And that is that is it. Any questions? So, my my main question, Matt, thank you for um showing us the uh the progress on the temporary bypass. Um but, uh my my goal, of course, is getting rid of it eventually. Um how are we trending on our ability to uh repair the existing pipe, uh connect the new pipe, and complete the uh pump station uh swap over that is required to get it all functional?

Good question, mayor. Uh so as I showed, we are making progress on all the 42-in areas that we still need to to close that gap. We do have a few hurdles that we have to get through. Um the the 30-in repair itself, we don't even have materials on site yet. There's those are supposed to be delivered May 20th, I believe, is when we're supposed to get the the pipe sections. So the contractor is out there. We are starting to do the dewatering, which again, the rain works against us, and so it's a good thing, but it's a bad thing. And so we're out there doing the dewatering, trying to get that casing down. We're we're putting we're injecting the mortar curtains to try to hold some of that ground water back out of the holes as we pump the water out. Uh they they are making progress. We've also started talking to all the contractors just in case they don't make the timelines that we had set up during that twoe shutdown. How do we make sure that we don't have to have more shutdowns, at least not until we have the one scheduled later in the winter? Um which we know there's going to be another one in the winter time. There's no way to avoid that. That's the generator install.

Yes, sir. And so, um, what we're tracking right now is that the key is going to be the header pipe at the pump station. So, if we can get that installed during the twoe shutdown, which we're still targeting the end of May, early June for that twoe shutdown, then we would be able to finish everything else. Most likely right now the scenario is going to be that when we start up after the twoe shutdown we're starting up with the same two pumps running and the bypass is still in place. So we're still operating the same two pumps that we've been running for the past couple of months and we're still running it through that 24-in bypass. But when they get the 42 ready to go, they'll be able to connect it to the header pipe and we won't have to do a shutdown. They'll just be able to turn that valve, start flowing through that 42 in, and then we can finish the 30 in, get that 24 in out of there and and start have the redundancy that we've been shooting for all along. So, that's that's kind of what we're working on. I have meetings with them every week, sometimes multiple times a week, talking through the process, looking at risk, looking at where we're at, how are we trending, how how are things moving, what are the hiccups that we're having as we try to progress through this process.

Okay. Okay. So, if I if I understood correctly, originally we wanted to I'm going to say get three tasks done all within that uh that shutdown time frame. Uh but at this point in time, it seems like we can get one thing done and then it we will not have disruptions from the other two that need to get done as we move forward and we won't have disruption uh an additional disruption in flow to the lake. Correct. Yeah. So originally and in a perfect world, we would have hit perfectly on all of those tasks at the same time and everything would have lined up perfectly. Unfortunately, in the construction world, very rarely do you get perfect. And so, uh, we've we've created this contingency plan so that we can get that header pipe in and not have to do more shutdowns.

All right. And my goal is to minimize the disruption. And it sounds like we've got a plan in place to ensure that disruption is uh as small as possible. Yes, sir. I'm not sure I quite understand the sequence of events that were would you mind reviewing that?

So, uh, right now what we're doing is we've got the three different contractors. One's working on the pump station. One's working on the lower 2/3 of the 42 in secondary raw water line. One is working on the upper third of the secondary raw water line. The middle contractor is also working on the repairs for the 30-inch raw water line, the the existing 30-inch raw water line. We don't have the materials yet. So, they are going ahead and doing all of the field prep that they can do. So, that when materials are there, we're already down to that. Remember when we presented the first time, we have to get about 20 ft below grade to get to the crossing under the creek. So they are trying to dewater and get all the quesons and and mortar curtains in place so they can get to that depth safely and so that once we get materials on site we can start feeding that pipe through the tunnel to get it all connected up. Um now the the ideal sequence would have been that all of those connections all of those pieces would have landed perfectly during that twoe shutdown that we have to do to do the switchboard change out for the power with Austin Energy. It's looking less and less likely that all of those are going to hit at the same time. So the focus is that if they are not going to hit that we get the header pipe installed during that shutdown so that all of those other things can happen without additional shutdowns.

Okay. So we're going to be doing the switchboard change out and the header pipe in that shutdown. Okay. And I'd characterize that that's pump station improvements. Yes, sir. Okay. because I we've got the 30-inch pipe, we got the 42inch pipe, and we've got the pump station. So, we're going to take care of the pump station. Do the shutdown necessary for that. That's still going to feed the 24 in. Right. Um now, once the 42 is ready to go, there's no shutdown necessary. It just starts feeding the 42in pipe. We just close the valve. Yes, sir. And and while that 42 in is running, we go in and we do the final fix on the 30-in. That's correct. And then that gets turned back on with no no downtime. Correct. Perfect.

Okay. Thank you. So the header pipe is something with the pump station, not That's correct. Okay. Sorry, that's what I I wasn't understanding all the Thank you. Yeah, no problem.

I want to make sure that I understand where we're going. And I appreciate my uh fellow councilman and mayor uh uh reiterating this, but um we talked about the current levels being quite high, higher higher than normally expected. We're not running the pipe at all because if we did, we'd be over the spillway. Um given that we we are that high now uh and we're going to have this two week shutdown late May, early June. Somewhere in there, right?

Yes, sir. Um, do we have uh a continuing need to uh have the the very great level of conservation that we've had? uh or in your judgment, would it be reasonable to uh allow some higher level of water conservation than we have been having over the last several months? My recommendation would be that we maintain the stage one modified because uh I shared with the council at the last weekly what could happen depending on if we don't control that demand and how much we could draw down the lake very rapidly. And so my concern would be that if we remove the modification that we see that draw down and then we come back to this conversation where now we're having to reinstitute the restrictions all over again versus just keeping them until we get through that period and then start re-evaluating things. Once once we've gotten through that shutdown and we know where the lake is at and we don't anticipate any more shutdowns, then we start talking about do we back off of the modifications.

So let me ask you hypothetically um Uh assuming that we uh we went to 14 ordinary stage one as opposed to stage one modified u today uh we would have two weeks to see what the the the actual consumption of water would be like. Would we would that give us enough time to be able to switch back to stage one modified if um if the consumption went went up higher than than anticipated or do we not have enough safety margin uh to do that given where we are with the very high water levels right now? Um,

if I may, it's it's also not just a matter of the lake level, it's also the water plant, right? So, uh, my concern would be removing those restrictions or going into stage one is the more stress we put on the water plant, to be frank, it's the the capacity we could do at the plant is not going to get better with time. It's only going to get worse as we put more flow through them. So, that would be my concern. It's not just a matter of the lake, but the impact it would have on the treatment plant as well. When do we expect the treatment plant capacity to um increase increase be restored that uh the the improvements to be implemented?

Um so just like we've been doing with the raw water line, we have been talking to the contractor and and the engineer trying to figure out what our alternatives are to get us through the summer. Uh the the project is not anticipated to be completed in the summer. So we're looking at different possibilities on how to get us some breathing room on our capacity uh in the interim, but we we haven't got all of that quite lined out perfectly just yet.

What's our water treatment capacity right now? And we're our my understanding is that uh uh the citizens are using about 4 million gallons a day. Is that correct? Correct. Right now we're tracking at about 4 million gallons a day. And what's the gap between that and our capacity right now? Our capacity is that 8 million gallon. But she so like one for example last night we actually hit I think 5.1. So, we are starting to see that increase and I assume we're going to keep seeing that increase as rain stops coming into town and it starts getting hotter, right? Um supposed to rain for 5 days next week.

Fair. Fair. Yeah. Um but it's also a matter of when when we say 8 MGD is the cap. I'm we're saying when you could do 8 MGD a day, that's saying in a peak hour of the day, we're hitting 10 and a half 11 MGD. So, while it's an 8 MGD daily usage, we're hitting these high peaks. So, if we if we go up in flow, again, we're only going to further impact our membranes and possibly need further restrictions as we use more water. Okay. So, what's what's our what's the uh the membrane situation? Is is that the uh the thing that we've got to replace in December or

No. So the the membrane fil filtration the membrane building our water treatment plant currently is going to be replaced as part of the water treatment plant expansion project right uh that Matt was speaking on it's it's an aged uh filtration system as well as not just the the membranes themselves but the valves the pumps those sort of thing right um and frankly those items have very long lead times uh a train of membranes is close to like a million dollars so what's our lead time on that and where 6 months is they're coming from Europe if I remember. We're expecting these. Sorry.

I'm saying lead time if we chose to replace the current membranes would have a long lead time. They'd cost about a million dollars. What's the uh what's the lifespan on a on a train of membranes with or without zebra muscles in our current operation? 10 years in ideal conditions. Okay. Uh but what I'm hearing was that was 10 10 years. 10 years. 10 years. So, what I'm what I'm hearing is we could potentially invest a million dollars in a 10-year asset that we're going to use for 6 months. Well, and and and frankly, by the time we get the project is completed, right? Okay. So, the new water treatment plant does not use these membranes. Does not use these specific type of membranes. They still use membranes, but it's a different system.

It's a different a different system. So, so we have timed our maintenance to coincide with the the spin up of the new project. Correct. And we'd have less trouble if it was on target, but schedule slip. Exactly.

I guess I'm still unclear on why we had a big delay in our um substantial completion from what was previously um publicized. So, um, we are going to get you a detailed timeline of all of the events that have led up to where we are today. Uh, I don't have it in front of me right now, but we we are working on that and we will get it to you, I hope, by the end of the week.

Okay. So really it's our our treatment capacity not putting stress on the system because we have aging parts and we don't want to replace them now because they won't be useful in the new treatment plant and originally we were hoping to be done by now and so that's this so it's like a comedy of errors on every different thing that could go wrong seems to be happening but um I guess the concern you to Councilman Rogers's point is if we're not even pumping anything in the water, that means we have 9 and a half million gallons per day of capacity that we could be putting into the lake that people could be using. But I think we need to get more of the the understanding.

I think what I'm hearing though is the conservation is going to remain critical because we couldn't even get parts to replace if something goes wrong. And so let's make sure we're managing it very conservatively so that we don't find ourselves in that position. I'm I'm not a fan of giving the citizens whiplash,

right? So we'll we'll move forward until things change, but I don't want to go back if we have to go forth and consistently cuz that that's the biggest challenge is telling people, well this week it's one thing and next week it's something different. It just doesn't go very well. Well, I think it's important to have the conversations about the situation that we're in and that now this is a completely different issue um on about treatment capacity rather versus pumping capacity right now, right? It's about twice a year and a different slippage of a different schedule. Right. Thank you. Okay. Well, at least we've got lots of water to to purify.

Thank you. That's that's a good thing. All right. Thank you very much. You guys are We're giving you a lot of hard questions. They're hard and fast and you guys are doing a great job of if you're not knocking them out of the park. You're at least fouling them off. So, nicely done. I appreciate you making contact. I've been watching a lot of baseball lately. All right. Thank Thank you for for the update, council. Any other questions on water? All right. That brings us to our consent agenda. Council, do we have any items to be pulled from the consent agenda? 5D. 5D is in delta, right? That's it. A I'm sorry. That was a A. Okay. Okay. All right.

I have I I was thinking I might, but our our counselor answered my question, so I'm good. So, I heard five alpha, five delta. Uh Trista, would you uh read the consent agenda for us?

So, items 5 A and 5D have been pulled from the consent agenda. 5B is ordinance second reading with a caption reading an ordinance of the city of Flugerville, Texas, amending Aspire Flugerville 2040, the city's comprehensive plan by amending the plan's future land use map. Such amendment to be known as the Dixon Lockhart amendment which amends the future land use categories for properties adjacent to and north of Taylor Street and west of Russell Street and providing for the repeal of conflicting ordinances, severability, and an effective date. Again, items 5A and 5D have been pulled. All remaining items may be acted upon in a single motion. Move to approve the consent agenda with uh the exception of 5 A and 5G. Second or 5D. I'm sorry. Second. She did the work for you already.

Oh god. All right. The consent agenda as amended passes unanimously. Uh we're going to move to item 6A. Item 6 A. excuse me, is to discuss and consider action regarding an ordinance on first reading with the caption reading an ordinance of the city of Flugerville, Texas, amending chapter 95, parks and recreation, article one, parks regulation, and article three protection of Lake Flugerville of the city's code of ordinance to revise regulations applicable to the city's parks to include Lake Flugerville, including cumulative and severability clauses and providing other matters related to the subject. Uh, assistant director Asha.

There you go. Good evening, mayor and council. Jeff Aay, assistant parks and recreation director.

U, so we're updating u two sections of chapter 95 today. One is um prohibited activities within the park system as a whole. Um, and largely these are just adding some provisions um that you're going to see in most cities. These are things we haven't we haven't updated this in quite some time. Um and so most of these aren't going to be um anything huge. So added prohibitions. We updated definitions um as we added some of these prohibitions um for things like ebikes um defining park attendance, things like that. Jeff, the only thing Well, I have a couple couple thoughts.

Yep. Um what did we do last? Was it last year about alcohol at the beach? Was that last year? Oh, it was uh it was temporary restrictions. Yeah. So for the lake. Yeah. So the lake is coming up. So these are these are these are general park regulations. These are general park prohibitions and the lake is the lake is a separate. So yes, there's section uh 95 which is prohibited acts in the entire park system which is what we're updating here. Um what we discussed in a lunch and learn last year which we'll talk about after this slide is protection of Lake Flugo which is also housed in chapter. That's why okay I'm not crazy. And so while we were doing that,

got ahead of myself. In order to sort of kill two birds here, we're also updating some language that has just needed to be updated for quite some time in park. Talk to me how we're going to enforce 12 mile speed limit. It's going to be tough. Um so ebikes are a situation every city um in the country essentially is dealing with at this point. And there's been a lot of cities who've who've had this. Boulder, Colorado is an example. There's there's several others who've had ebikes within their community since about 2014 2013 and so they've done some pilot programs allowing it, restricting it and and it's worked. And to be fair, we've had ebikes at least that long.

Yes. But it's gotten a lot more popular. They've gotten a lot more affordable. So you see them a lot more. And and let me tell you what my concern is is that I mean you you these are what kids are taking to school. Like if I were their age, I'd do the same thing. like you know you have these kids putting on their dirt bike helmets on and then just drive them around everything else from there as well and and so to get technical on it there's three classifications within the state transportation code for definitions of ebikes and the cities who have tried to say one is allowed and another is not have eventually gone to just allowing ebikes with a speed limit and what you've also seen and and since we just didn't have it we're going to go down to the 12 mph speed limit is cities had started at 20 m hour and it's tough to enforce and 20 m miles an hour is pretty in the shared use path.

And so if you're going a little bit over that, you're going very fast. And so they've reduced it to 15 and a lot of them have reduced it to 12. And so if you're 12 mph, you know, you're actually thinking about at 20, you're thinking, there's no way I'm going 20 m hour. So we've reduced that. It's going to be tough to enforce. We have park rangers and and PD will assist with that. But essentially, we're we're trying to get some self regulation there. So we we don't mind which is what we always do. We always want that. We always want self-reulation. We prefer compliance over over enforcement and punishment. But do these ebikes have speedometers? Some of them have. Some of them do. Okay. Cuz I understand there's there's also a distinction between ebikes and e motorcycles whether or not it has fixed pedals or system

pedals. All of this transportation code outlines all that as well. All of these classifications have pedals and so it's whether I was about to say that's the thing I laugh about because they have pedals but they're they're not going cuz cuz I know them. Well, as the so I should say this, as the as the ordinance currently stands, no motorized vehicles are allowed on shared shared use paths at all. Mhm. The kids that are riding these now are breaking the law. Breaking the law. Has that been at all? Uh, as soon as we catch one of them and we see it. I mean, it's tough. Let's be real. Let's I mean, you know how many golf courts we have around?

And there's some other things. And so the Texas transportation code hasn't quite dug into electric scooters and things like that as much as they have on ebikes. So that's going to come when that stuff sort of comes down from the from the state. We will adjust the ordinance as we go. And so that was kind of my my core question too was what how comfortable you are that we're not going to have to revise our definition of ebikes in the near term. Right. So like is I'm sure you all have if our current ordinance bans all motorized vehicles,

why don't we just say any motorized vehicle on there has a 12 mph speed limit. Whether it's a scooter or it's a golf cart or it's an ebike. That's the limitation. We can review more. So what we've tried to do since we have not done the pilot programs and things on this, we've relied on the cities that have. And so the cities that have this is where they land. You're taking best practices. We're taking best practices, but they're not regulating the e scooters. They're not that I haven't reviewed. We know we've got I mean I've seen golf carts and scooters on the trails. I know they're out there

and I think under your recommendations and they should be right. Our trail system is not just for recreation, right? It is a mobility network. And so I also don't want us to take these rules so far that we actually stop start stifling people's ability to use the trails to get around. Golf disabled. No. And I I'm not a fan of golf carts on trails cuz that inhibits the ability to use the trails. I just want to reiterate as it stands right now, it's all disallowed. It's all right. And yet, but but I just heard someone recommend that we allow golf carts on the trails

and and scooters and and you know, I mean, scooters are being used all the time and they're they're illegal, too, under our current rule. I mean, I want to, you know, simplified, you know, oneizefits-all rule so that we don't have, oh, oh, sorry, you're going 15 miles an hour, but it's allowed on a golf cart or you're going, you know, you can't go over 10 on your scooter. And meanwhile, you know, somebody's riding their bicycle and they're they're full bore. They're going 25 passing all of these electric. So the speed limit on trails will be 12 m hour for all modes of transportation, including bicycles, right? And so does that say that?

My recommendation would be that we we have language for this. Again, we've we've looked at it from other cities. we can go back and and review those from other communities and then bring that as well. There's no reason we can't make these changes and then look at other forms of transportation as well. I'm just trying to be realistic about I mean something that we see regularly. I mean I I do see the scooters, I see the golf carts. Um is talking about something that happened this weekend with I came across someone pulled over in a golf cart. and and you know and red and blue lights

and and you know I mean how many people are taking their golf I mean let's be real how many people are taking their golf carts up to Tumble 22 and everything else now like I see that regularly you know and so like Oh you do oh yeah oh yeah on ours you know the east side of town okay so so I'm just trying I'm trying to I'm trying to think of I'm trying to think of the pragmatic approach to this right there as well cuz I mean I'm glad you took the best you know best practices I think that's fair 12 miles It gives somebody to think about something with that. I think the scooters, same thing with it as well. I really don't know what to do about the golf. I really doubt about the golf cart cuz it's just been a proliferation.

Well, and there there are parts of the of the trail network where a golf cart is a problem and parts where it's not because golf carts are, you know, the trail is wider and narrower and it has more and less traffic. Um, you know, what were you trying to say, Shane? I'm so sorry. Excuse me.

Oh, well, I I did because I emailed questions about this because I see kids on electric skateboards and I don't know what the definition of scooter is nowadays because like there's the scooter where you actually sit on it and it's like a little motorcycle or there's the scooter that has the bar where the, you know, like the kids in four years old would like do the scooter. But I'm seeing kids go to school on the scooter. So I'm just that was my question of like why are we if we're looking at modes of transportation that kids are using and and more than just kids are using ebikes but they're using that to get to school. So skateboards and the scooter the the whatever scooters aren't allowed but the ebikes are. I mean because the scooters are on the college campuses to get to get around. Um,

no, they're not the just I used to take that back in 2016. I when it first came down downtown, I took my scooter with my backpack to the courthouse on a regular basis right there cuz it was just easier to do. So, and and that is different as far as width, you know, than golf carts and and and I don't know if it Well, it's a it's a single person. Yeah, single person. So, um, so then that that's my concern like because then one mode of transportation that is already being used is being allowed and the other still is against the law. Well, and the single single person seems like a reasonable uh limit until you think about the mom with the stroller. No, no, no. I was about to say

no. Or the parent with the kid on the back or or hey dude, I'm catching a ride with my friend and I'm getting on the back of the or you sit on the handlebars of a bicycle. Yeah. So, okay. Anyway, and then my other question is why like how fast is 12 m an hour? Because other concerns have been that the ebikes feel dangerous when they're sharing the space with people, you know, with the pedestrian and the, you know, like so I don't know if that's a normal biking speed because I don't bike that fast probably. But could one of you maybe hit up a 12 mph jog real quick? Yeah. Can we can we take her outside?

12 m hour on a bicycle without too much trouble. On top of running 12 m hour, you are hollering. On top of best practices, uh, you know, it's it's possible for a human being to run 12 miles an hour. I mean, that's been run, but Okay. Yeah. Yeah. I'm not doubling that. We're not doing a fiveminute mile. Uh, Shane, I'm sorry. you you're trying to trying to convey some information

on on top of best practices. Um we did also go through the mobility master plan where we as staff got on the phone with Peach City, Georgia, with Lincoln, California. Um ironically enough, and another city that allows carts everywhere. Um pulled the public, pulled that citizen group as well. And on paper, everyone loves the idea of all the different um mobile options modalities,

right? Um but in the practical use, what was very interesting both with city staff and that uh the planning and zoning and the parks commission and then that that special um citizen group y'all had with that mobility master plan. It was the practice of it all, right? the width of a golf cart on our even very wide at times 10 or 12 foot trails that people were all of a sudden pretty concerned with the um with the amount of space that a family with the stroller might be able to have as a golf carts rushing down on the other side. And so um we understand that kids are using kids are doing exactly what I would do as well. I I rode a bike to school because there wasn't a motorized skateboard. If there was a motorized skateboard um when I was a kid, I would have rode that to school for sure. And so, um, we're trying to paper up where some of this that we know is happening is allowable. Um, and we're trying to make sure that what we heard from the feedback we got from the ability master plan and some of that um, is al is also being put to practice in this sense as well. And so we think if you're papering up something at 12 m an hour, a single passenger type like an ebike or a scooter, um right now there seem to be an appetite for that for the for the communities that we pulled and for the best practices in the cities we've seen. I don't think um even those people that enjoy right now riding illegally in a golf cart on our trail would like to see it legal because what I'm always trying to tell people in the park system is you appreciate this park system because of all the people I've already told no to. So there would be hundreds of more golf carts on the trail if it was legal. It the fact that people do

and these people are potentially How many people do you think know it's illegal? EVERYONE WE TALKED TO. I KNOW. I'M TELLING YOU, I am talking. Well, all all the golf carts I've seen lately are are up to the standard where they are legal on a road 35 mph, right? And that was a conversation with that citizen group was, is there a different road? And I think they even presented that to y'all through the master mobility master plan process like that that flex lane of some sort, you know, that it it wasn't a it wasn't necessarily the golf carts in a bicycle lane, something like that. I'm sure the bicyclist would Yeah, they would love that, right?

Well, I mean that's that's what you're talking about doing. They're in the bike on the bike as well. Um, no. And of course, my concern, I mean, 12 miles an hour going one direction facing someone going 12 miles an hour the other direction is can be a little dangerous. I'm talking out of my head here at this point, but I think we looked it up one time just as a mode of reference. I think Lance Armstrong was between 25 and 30 mph in his time trial like going downhill with or without HGH.

I think it was with but it was without a motor. And so I that that would be like 20 something 25 something. So what's 12? It's half of that potentially, right? So it's Lance Armstrong at a full sprint downhill. Half of that would potentially be around 12 mph. I mean, you've done Yeah. I mean, it seems pretty fast, but it also I also understand you've done your due diligence on it, too. I mean, I I like what you said, David, about um I guess every modality outside of a golf cart. I guess we'll have conversation at some point. I'm sure single person or tandom passenger, however you define that.

I think we'll have a golf cart conversation in the future. I don't think anyone in the city is ready for it because my concern and and I think it gets I think Shane it gets more into the definition of of ebike because we are talking about anything with pedals. I I have received a number of complaints, substantial complaints about kids on I'm going to call them e- motorcycles. um you know, h popping wheelies, going down the trails. That's the east side, apparently. Apparently, I want to I want to make sure we're not we're not legitimizing behavior that we are trying to prohibit. We're not legitimizing it. It's It's not unique to Flugerville. Every park's right.

Oh, no. We know, right? We know. Believe me, I've got I got the the infographics from 12 different police departments around how cheap it is now for anyone to be able to ride. It really does. You have a kid taking school and and kids 16-year-old kids aren't driving nowadays. Kids are waiting longer to drive. Sometimes they're 16, 17, 18 years old before they're getting their driver's license. And so this is that in between of a bike. To be fair, for our purposes, from a traffic standpoint, hey, we're taking them off our roadways and we're putting them on the trails. So, I mean, if you're saying 10, I mean, I kind of like like Doug's saying, like if you're if you're not looking

like, you know, zipping, especially someone like me, put your headphones on, you're jogging, everything else in there. That does seem like quick, very quickly. But I I mean, again, you're the ones who do this for a living. I I don't know. Well, and I I have to imagine as well, right, that you're probably being pulled over or somebody's messing with you because you're being reckless, not necessarily because you're at 13 or 14 miles an hour instead of 12, unless they got their their gun. I mean, I guess you could have somebody sit down there. Well, yeah, there's there's a big challenge in enforcement. Yeah. And you know, if we can't really enforce something, right, why do we have Yeah, we shouldn't we shouldn't make a law. We can't enforce if you're running a 4minute mile. Mhm. which is disposal. That's about as fast as humans ever get, right?

See it happen, right? That's 15 miles an hour and and you are wiped out after a mile and and you know, look, most of us probably never got under a 7minute mile. Rudy maybe got six and a half. I was like, keep going. Keep going. Keep going. But

he's speaking for us. But but 12 12 m an hour is, you know, that that is that is about the the maximum normal human speed. So if you've got it at that level, I I think that that's that is a speed that human brains can can operate at. Um so I think 12 miles an hour is a reasonable a reasonable speed. And I I think we just we stay with the flatout ban on the golf carts because I think that the the the mayor makes a good point about the width of it. I don't think he was the only one. I'm going have to go recheck my father's day gift, but keep going.

But yeah, I I I think we we go with with Rudy's idea. Any you can only any motorized vehicle uh has to have a 12 mile speed limit. Now, let's ask, do we want to limit it only to electric vehicles or do we want to allow internal combustion engines on the When you're saying um any vehicle, are you going back to your original statement of single person occupancy or are you saying golf carts could be on there? No, no, no golf carts. Okay.

And I'm not defining vehicle besides that because you've got I was thinking we'd do it by the number of wheels, but a skateboard's got four wheels, right? So why don't we why don't we ask them to come back with a more holistic strategy. It doesn't mean we can't talk about this tonight because I think you all have some we need to provide feedback for for what we are really looking for. Yeah. Sure. Yeah. But I think we can like that's a much longer conversation I think. But but other than that okay I'm curious. You said it's a much longer conversation. Listen to everybody's everybody has a different take that I'm hearing. Right. But I think I mean but I think correct me if I'm wrong and I guess this is why people vote. Um

we consolidated around they're dismissed. They looked it up 12 m per hour. That is the industry standard with that. Make it flat for you know everything. And we and and we do not allow golf carts cuz we like to ruin people's birthdays and father's day gifts. And um and then after we have a discussion about like I I was curious when I saw practicing golf. I'm like what are you seeing? You were practicing golf. Yeah. like just setting up and just teeing off on the trails. Yeah. Um Fluger Park, for example, that section where you would see our food um vendors a lot of times that's a a haven for weekly practice range at Willburg or on the uh the great line and and yeah, absolutely.

Seems like a reason. No. Is it dangerous in some ways that's near other humans and it's it these people aren't the masters type? That's all I have to say. Are they taking half swings or what's going on? You've listed saying they're shranking the ball and it's also tearing up the grounds, right? You've listed throwing sports here and on that Woolar great line, what I've seen is people with their own portable disc golf. Is that a throwing sport? Is that an interesting restrict or a football around? I'm sorry. Yeah. What about throwing a baseball or a football around? That's a throwing sport. Yeah. So, so no football or I mean they they play ultimate frisbee out there. We need to

Well, what is the actual wording? Here's I think this is important too. Um we are here. I have park rangers and park attendants to the enforcement section so that they can educate while PD enforces. PD also is going to educate here. I I think we're going to use just Are they going to be on ebikes? It's not going to be They might be on We have ebikes. We got to catch them. So that's right. 12 miles an hour then. And so while something might fit into, you know, something that's disallowed, um, we're certainly going to educate or use discretion if it's, you know, someone

which So you've got you've got under here failure to dispose of pet waste. Isn't that already a a law? So when you go to different cities have for for good reason had to sort of dig down into some of these issues, right? So you have like litter, you can't litter, but there's there's reasons that you have this now. Um we've had to add just to be very clear in our rules and regulations, party materials. So um piñatas and and balloons and things like that that just get left confetti. You can use the piñata, but you have to take it with you when it's over.

That's right. And so, of course, it fits into the letter of the law, but when you're reading a park regulations sign, you think, well, that's not littering party material. So, we want to make sure that people I think pet waste is covered under our our animal control ordinance. And and one of the things that I recommend because as I understand it, the the officer has to witness the act in order to enforce it. Um there are other ways to make these things enforceable such as uh if you are walking a dog you must have a visible uh waste bag so that cuz you you lose the excuse of I didn't have a bag to pick it up with right and I think

but then that gives you something that is enforcable consistently not something they have to witness the dog. I think the general idea here is we're trying to put in rules and regulations for education. We don't want So it's not as much about the enforcement as it is a reminder cuz I mean to his point what drives it drives me crazy about that is that we made a point Yeah.

to with the bags and everything else around there. And you do find that's you know dog crap literally on things. And and that's another and that's another cost that our citizens are going to have to bear because we have to put people out there to clean out those and you know and maybe that's part of the education is saying hey listen you you doing this and not cleaning up after your dog is going to cost us as a city more money in the end because we have to clean up these trails with all this. So at this point I don't think we necessarily are going to have consensus tonight on this. Can you take us to the to the lake rules or you first? Um consensus to me counts to four. So, um, can throw baseballs around and Yeah. We don't want anyone throwing that include baseball

in designated areas. What we don't want is even someone playing or throwing baseball in a section that's so small that it's unsafe. That's throwing them back and forth. You can be doing that in a 10ft space. You know, if you're playing catch Sure. I mean, I don't know how you If someone was playing catch in the best little plaza and we felt like it was unsafe because other people are trying to walk around them and they can't. We want to be able to say, "Listen, this isn't an area that you can turn out do a throwing sport in." Yeah, I have. So, the what I've heard I I hear a lot of concerns with these uh

what I've heard is that um but I want it clear so that they don't go back and we all try to It's not 43, it's 2219. I can't add it. 2219. Wow. We do believe 12 mph is the correct. If you were giving me another number, let let me know. But we're going to stay with that. We're going to define um Are we putting up speed limit signs? Yeah. Yeah. All right. Then I would recommend uh 11 and a half. They It tends to get more attention. I've driven in areas where the speed limit was eight and 78. It does. And you remember that. It does make you do it. It does make you do It does make you do a double

something that something that's recognizable and creates attention. I apologize. Um there you open Pandora's box. So you're right. Uh we'll define I think better about what throwing sports are. Um according to David describing how he throws less than 10 ft at full speed. Um and I think that's really the two that we heard. I don't think we have total non-consensus. So, I think uh there's a little bit of clean up. Yeah, I think we're we're 80% fair. How I don't know how we landed on is it ebike only or are we going to allow skateboard? No, no, no. You do. It's the whole thing. So, so what I heard was any movement. So, what I what I heard was project forward. Yeah.

Intended for an individual operator or potentially a tandem passenger. Yeah. But we now I am on the electric only. I'm I'm of the opinion electric only. I don't think internal combustion belongs on our trails from a from a noise and a pollution. I think we do electric. You're allowing the dirt bikes that people are worried about. And so people are going to go out there with dirt bikes and be well and dirt bikes would be outlawed under transportation code, but that's a whole separate. Yeah, but you're going to get that person thinking, "Oh, I can do it now." Yeah, it's allowed us electric. Yes. Electric single occupier or or tandem passenger.

Yeah, I'd say tandem passenger because again people get on the back of bikes on the back. It's not comfortable. So I think those are pretty easy. We like to keep in pet waste. I think more places it's a common problem. Um so we understand it's very difficult to enforce but we like to have it in multiple codes. I'm fine with it if it's in this code and this code. Um we like to share this. It's a lot about education is also why we have these rules. Not necessarily. Um I'm not going to ask our police department to um start patrolling uh 24/7 of these trails. So it's nice to have um solid rules.

I don't know if you want to say that out loud, but I but I would but I would say that I mean you also don't want to hinder the folks who are you know again I love the different modalities. I would I would totally be riding these bikes. I mean I ride my own. I honestly wish I had an electric bike as opposed to the bike I have right now. Can we also look into I mean I know you're saying we're we don't have we're not allowing um golf carts. Golf carts, but there are people with disabilities who can only get out to the parks unless they have a golf cart. Well, wheelchair not all wheelchairs are electric.

So I some of the people who I've I've talked to that have been pulled over and said you can't be on parkland on a on a electrical golf cart have said, you know, hey, I have disabilities. I can't walk. So, I don't know how we can address that as well. So, that's where we would do make a specific exception for that. If if you have a disability card, but we need to put that in there. So, then then you're allowed to to to play devil's advocate though, the more rules like we have in there, the bigger the signs got to be, the more confusing it's going to be to educate. You know what I mean? We'll just make it we'll make it a QR. I just want to be mindful that like I think they're asking for very specific reasons for these things

and we can still have the broader conversation but I think they are looking for that. So we haven't even gotten started yet. Here's the lake. Um so but questions about safety because in the it said you know or a unsafe in a manner that is unsafe for conditions of other park users. Um, your first people were concerned.

I I've heard concerns about people not being safe on the ebikes and that endangering people walking. So, if we move forward with this, then I would just recommend maybe some videos or like what safe and what not, you know, to to the teenagers and to the parents of the teenagers or whoever is the highest users of this. And then what are the rules about helmets? We don't I don't think helmets are so there's no rule. I don't there's no law in Texas about wearing helmets. Bic technically speaking when you have a when you get one of the scooters like lime scooter or they have scooters you when you sign a country it explicitly states that. Now ask me how many people but it never happens. Yeah. Never happens.

Okay. I'm not going to say never rarely. So I don't know just um No, we don't need to we don't need to get to that. Yeah. on rentals. That's always they're in there for liability reasons. How many ramps did we make when we were kids riding our bikes without helmets on? Good lord. Y'all want to talk about the lake? Yes. I'd love to hear about the lake and our only free public walk up beach. You hear this? This conversation's already been sandbagged by this side of the room over here. Okay.

So, uh building off the discussion we had at our lunch and learn um I guess eight or 10 months ago now. Um, some of the things about Lake Flugville, it's one of the only uh public walkup beaches. We we just pulled last year's 2025 numbers versus Pawsum Kingdom. Placer data gave us that. We actually have more. You want you want to describe Pawsome Kingdom since you're using that as a as as a base marker counselor. It's a big lake in DFW. Yes, it is. Filled with possums. Yeah. Not filled with not filled with possums. is staffed by Texas Parks and Wildlife and and uh has a sheriff crew and everything else out there. But we don't we don't have a swing rope into the lake.

No, we don't. But we actually have more attendance annually than even Pos Kingdom Lake. So you have a you have a lake that has as much attendance as a state park with literally no staff assigned to it. And so we're wanting to make sure we're trying to make this as safe as possible. Um, y'all saw the uh Terry and her team presented uh the community survey 2021 to 2023 to 2025 and we've seen parks scores and how our residents rate our parks has improved in everything except for lake safety.

So, we've went from 73 to 75 to 80% on our overall park system as far as maintenance and usage and everything else about the park system. I I still think we're in the 40 to 50 range with how residents feel safe at Lake Fleetville. And so the conversation at the time that we had at the lunch and learn was this is an incredible jewel. We're actually going to put more money into investing in it and expanding the beach. But in some ways that there's some things about it that's feels untenable for a lot of people. A lot of residents don't feel like they can go out there. They don't feel comfortable out there. there are residents that feel that maybe it's one of these destinations that non-residents are going out to because the residents aren't going out there because they don't feel safe.

And so what we're bringing tonight is based off the conversations we had and our request is that it's heard in it in in the first reading and would be ready by Memorial Day. We'll bring it back for a second reading. But well, you guys have been waiting all year for this one. Well, before the lake levels got up. I didn't know when I'd have the time. You had this in your back pocket, though. So, it got it got up almost quick. Um, all right. All right. Let's go. We've talked about the lake. Uh, the annual usage visits. You can see it's gone up. Uh, 4th of July um is one of our more popular days. So, is Memorial Day. So, Memorial Day, which is why we're interested in having

and we may or may not have a city manager who explicitly takes pictures and says this is the reason why we need regulations since the council members. That's right. I'm a keep her. If y'all could keep her busier on holidays than her not coming to my parks, that'd be great. Um, and and we had just within the last year, and this is anecdotal, I think you'd have to I don't know if I gave the cop uh the PD enough time to actually be able to articulate it, but just last year, we had a staff member had a gun pulled on him at the lake after a gentleman had finished his 17th or 18th beer of the day and was asked to leave, and we had another one assaulted out there. And so anecdotally we're seeing what we're seeing in the surveys from the citizens as well

and those are atypical but nonetheless we those are true stories. Absolutely. Yeah. So from the lunch and learn the notes we took what we heard was it would be a 6 to9 operation trails and fishing would be allowed. Are you here yet? Mm. Okay. Uh operating you would not be allowed to operate watercraft by gas engine. Now what that looked like is people when you oh prohibit that it looks like we're not allowing electrical. We are allowing the electrical trolling motor. We're not allowing you to operate if your watercraft has a gas engine at all.

Um the use of the grills was an issue as well. So we would pull grills back and put our grills out in designated areas and encourage people to grill at that those locations. Um did we Okay, now we get to talk about what we did because we were seeing issues. Yep. Did we not Did we not do that last summer? We didn't do No, we didn't do anything. We let them use the grills on the grills. Yes. Where did we let them use the grills? Oh, I could have sworn I could have sworn we said something about we were cons. I didn't get consensus on that. Nothing. Well, because we had we had someone grilling over the the coal disposal unit. Yeah, it wasn't. And I thought we uh we worked to put a stop to that. Me, too.

Happy to do it now. effective tonight would be wonderful. They were over the coal disposal. You don't remember that? That was the like like I remember having that conversation. I was like, "Okay, they're doing that." The the coal dump area where you actually dump your coals. People had set up one of these walks and we're grilling on top of it. I mean, it's really not a it's really a smart idea. Recycling. We No one else could dump their coals, but that version grilling station. Yeah. a good place to put the consumption of alcohol, amplified sound without a permit, and then tints following the um fire code, which would and let's be clear about the consumption and possession of alcohol. We weren't going to start checking people's coolers, but we did what did we do?

We did check coolers last year. Okay. So, um police officers may not do that. Um but park rangers can. Um so, I'm not saying whether we I I don't let out all the secrets of how we're going to know. I don't know. You just told them that the police aren't going to be on the Well, they can't. Well, no. Well, that's true. Um, we're going to patrol your house. Um, so have probable cause, but if you're if you've got a beer, and that's and that's what we were cuz remember we were talking about that. We were we were saying quite literally like, listen, okay, we're not going to do that. But but had gotten to an outrageous level. Some things you know, you think about it. All all state parks in the state of Texas don't allow consumption or possession of alcohol. I think we could manage it. They But then you just put them in a flask.

Honestly, I don't like it. What I mean, we're not a state park. We're a city park and we're asking our residents to go out there and have a good time. And we're saying, "No, you can't have a good time. Have a good time. You just have to be soberish." I mean, I don't know. I just You can be drunk before you get there. Necessity of it, but at the same time, I know. What are you going to do with your with your red cup? Red silo cup. Let's talk about amplifying sound. I'm saying so can they can I'm not saying whether they will not I can play this. And it's amplified. It's not very amplified. No, it's not. Uh I can get, you know, a little bitty speaker and that that that can get loud.

Sure. I get a speaker like that that starts to get obnoxious. Good could conversation, please. Where are we set in this line? Are we saying you can't play this anywhere except in your earbuds or uh you know are we saying keep it below 20 dB or

we could we could set a dec or rangers or city staff with some capacity could be walking out and constantly looking at the decimal reader and how far you are for my family. Um I think it would take the same tact that we're hoping to take with alcoholic consumption, right? which is it when you see DJs out there with a full turntable and they're en enjoying themselves and the family that brought them are enjoying themselves but the other 10 or 12 families are absolutely miserable. Uh this would provide us the opportunity to say that's amplified sound we're not allowed to have. Okay. So as a practical matter you can have your iPhone and maybe a little bitty speaker but a pill.

You're not Yeah. Yeah. A pill. But you but you're not you're not one of these and certainly not one of these. I don't know if it projects that we're not the fun police, but we actually like people enjoying our parks and then and having quite the time out there. We just want it to be done in a way that everyone else can enjoy it as well as these other families. Does anyone have problems with the 6 to9 for the it doesn't impact the trail or fish? That seems that seems really So, I'm going to I'm going to ask about the fishing because the actual Yes. ordinance. Yes. Okay. Mike is going to have to be intimately involved in the motion if y'all decide to do so because there are two things that are on this that

were left off. So, as we were going through and making comments and edits, it, you know, it got a little confusing. Fishing is still allowed 24/7. Okay. Good. So, good. Um, to clear that up. The other is it the way that you have it written it makes it look like electric motors are also not allowed. They are allowed. They are allowed. Okay. So, let me ask you something. There's two changes if the motion has. So, are you going to add back because before it said motorized boats of any kind are prohibited unless the boat is a fishing boat with a primary source of power being electric or an electric powered model boat. We're not going to add that wording back because that's when gas people were pulling their gas motors up and putting the electric trailering motors in. We're going to write it in such a way that We don't want a gas motor on the lake whether it's in use or not.

I can tell you what the language says. We don't we don't want to risk oil leaks on our water reservoir. Okay. So it should it should read uh oh because it's the primary source of power is the problem. Yeah. No person shall operate a watercraft which uses or equipped with or or includes an internal combustion engine on the lake. Non-motorized watercraft filled solely by human wind power. Actually it should read engine on the lake um unless Non-motorized watercraft propelled solely by human power are permitted and watercraft equipped ex exclusively with an electric motor are permitted. Okay. Okay. Exclusive. That's where you you've got a draft right there that says that the service.

Okay. So that if we move to approve tonight, we'll be approving the draft that you've got written, not the draft that uh that that we've got uh prepared here. Is it possible to do six to 10 during the summer time? I'm just thinking about the problem because I was well because I think about kids. I mean again that was well but that's part of the we that was the the issue was the 9 to 10 was I don't know I don't know what the issue is of 5 a.m. to 6 a.m. I so that 9 to 10 was because of

but runners are on the trail 247 we're talking about the beach and the pavilion. Okay. So, the the beach, the parking lot. I guess maybe further define and clarify what the hours relate to. So, 6 a.m. to 9:00 p.m. was actually the the direction we got from the lunch and learn. Yeah. And I forgot several months ago. So, but you can you can use the parking lot 24/7 if you're in the park for the purpose. The trail park to go fish. Absolutely. Yep. So, this is just will be closed. Yeah. They have to be but you could use the restroom.

The boat ramp is if I'm the parking lot closed. How are you going to the sun goes down? If you're a runner, how are you going to run? It's currently closed when the park is closed during the summer time. You go to the southside and you park. If you're a runner, you Well, there's I guess there's two park either way. Why we did that? No, I just just I'm going to trust that we had a good reason if we provided that direction previously. I think it was, but I just don't remember.

It was so what it was taking was it was taking to to get by curfew, which was 10. If we were going out there, telling people to shut down, then they had all their stuff that they were here with them. Um, it it was taking a long time to get people out of the park. So, the idea was to shut it down at 9:00 so they had that time to lock at 10. That was that was the discussion we had at the lunch and learn. Yes. But what was the 5:00 a.m. to 6:00 a.m. reason?

I don't know if I remember why the 5:00 a.m. to 6:00 a.m. If you wanted to do 5 to 9, I think I don't I can't imagine that. The concern was with people trying to get out on time and after they've been asked to shut shut down and leave cuz they were partying till 10, swimming till 10, doing everything till 10. It's taking them 2 hours to get out and staff are just waiting. Some people are up and working out at 5:00 a.m. So that'd be very appreciated. Oh, those those people are allowed to run on the trail. trail. What if they want to go ahead and whatever time? Yeah. Well, well, there were people that said maybe they do like an early morning swim. I mean, not me. I'm not getting up that early, but I don't know. This Doug, were you talking about

I'm just saying community members out here pretty soon. So, how many barbecue pits do we have out there? We have two, I believe, out there right now, but it would we can add some. How many would you plan to install? I think the conversation was four to six around around the lake. Yeah. How many around the beach? People are normally grilling. Sorry. In a day. Oh, we sometimes get 10 or 12. We're going to create some content with with so few grills. I think there should I think there should be more grills. What about we're going to need to roll them out until we hit saturation. Yeah. Yeah.

Yeah. Okay. I think so. All right. Should we put use of charcoal grills because some people have those little portable gas grills that they Well, we're going to be propane. We're creating We're doing the grills. Yeah. No, I don't I don't think we want any of the grills. So, we're we're going to be the ones doing I know. I know. But that's going to take time to put the grills out there. How long would that turn around? I mean, we can order those. Yeah. We I think we have a couple in storage. We could order what we needed to to stand it up. Yep. By Memorial Day. I'm like, you have two way. Probably not. We could go from two to four. Yeah, we go from

So, do we want to do we want to roll this out and say, you know, uh grills are allowed uh for Memorial Day, but you you know, by July 4th, you're not going to be allowed to bring your own grill. And this is a rolling rule. Yeah. the the the grill portion of the rule becomes effective the day after Memorial Day. We can just leave the ones that they leave behind for the next people to use. It's like it's like a Facebook market. Take a grill, leave a grill.

Grill, leave a grill. So, so Shane, to to wrap this up, what I'm hearing is that uh what I'm hearing and and council will correct me when I'm wrong, uh is that uh we're generally prepared to approve article three with the uh noted changes on fishing in electric powered boats. Okay. But uh and an effective date on the grill restriction uh sometime after Memorial Day roll out and and I'd like 5 to 9 instead of Mr. Mayor, will you accept a motion to just approve what you just said? I would I so move. All right.

Was it 5 to 9 or 6? Did you move me to I'm fine. I'm fine moving to 6 a.m. or not? I don't think I don't think open water. We have we have dates. Correct. Um I'm just from an operational standpoint. Does that mean now that we have someone there going and opening them at 5:00 a.m. rather than 6 hours? You're saying it will what does it do today? It automatically opens at 6. Okay. You mean at 5? Five or five? Sorry. Yeah. It opens when the park opens. We'll validate operation. Yep. That's set to a timer so we can stay go out there and swim. Yeah, that's why it's nice. Huh? It's nice. It's quiet. Yeah. How often?

Uh, a couple times a year. That's why I was saying summertime. Like I'm I'm thinking I'm thinking literally what's going on the summer time. I have a motion. Yeah. I I think I think what we have is a a a friendly amendment from uh council chair asking to move from 6:00 a.m. to 5 a.m. Sure. I don't have heartburn about it either way. Sure. No, you got four. Then you got four. Okay. So you will you accept the friendly. Accept the friendly. All right. Are you going to are you going to second that motion? All right. I've got a second from Rudy. And I think I'll speak for staff. They want this to be effective on first reading. And so you'll need to motion to Yes, sir. Effective on first reading except for the grill part.

Except for the grill. Yep. So, the ordinance is effective with a delay on the and we're and we're only talking about chapter 95 article 3. That's right. Not the not the general park regulations, only the protection lake, right? Can we repeat the motion? Probably not. I I don't know. So, it was to approve article three uh with the amendments from the draft of the electric powered boats. the uh fishing being allowed 24/7. Uh the amendment of the hours of operation from uh to 5:00 a.m. to 9:00 p.m. Right.

Uh and effective immediately. Oh, and the delay of implementation of the grill enforcement until with all deliberate speed until the day aftermorial. Do we really need the grill for a couple weeks from now? I I mean we can bring the girls back with chapter one difference whether I mean article one with the other stuff that was shall we shall we remove the grill provision the grill is the grill is an issue we will remove the grill I know provision David is that's my motion Rudy is that your second okay give me just one second

okay so I'm just going to throw it out there because people have said it when they go fishing. Who are these people? Some of people say other people have said it that they enjoy having a adult beverage when they're fishing to to to So I want to be clear. I want to be clear. You like to fish when you're drinking? This this is related to Lake Flugerville Park and the pavilion. Are they fishing from the beach? No. There you go. Okay. Well, that wasn't clear to me. The entire park article. Wait, wait. I know. That's what No, that's what Jeff Jeff say.

The way it was written Lake Berville Park is the entire park. All of Lakeville Park. Yeah. Yeah. So, if you're on your fishing boat in the middle of the lake with your trolling motor, very discreet with your beer on the fishing boat. Yeah. That you should owe it to a park. We can't We can't Kim, to your point, we can't enforce common sense. That's what sucks. Yeah, you can't. I'm just saying that's a thing that people do when they're fishing that people do and usually they're not getting in fights with other people when they're doing that. But I'm just I'm just saying that that's a comment from the community for better.

All right. So, we have a motion and a second on the uh figure out which I will discernment. All right. discernment and discernment and enforcement. Discernment of an officer. So, let's make sure discernment and enforcement as the four people are watching right now looking at us with disain. The the problem with passing laws is that somebody somewhere will enforce it to the letter.

We should not pass laws and deal with that. So that brings us to item 6B, which is to discuss and consider action regarding a resolution establishing the goals and objectives for project Nexus, directing coordination with Flurville Community Development Corporation, engagement with stakeholders, and providing for related matters for you. So Doug, I still had a question on this other the other item. We can't move forward with the rest of the park regulations with the exception of the ebike or the other ones that we were I don't think I don't think we were prepared to. I think we're not ready for that. Okay, let me just come back. Okay, come back. Yeah, Mr. Mr.

Yes. Thank you, Mayor Weiss. Uh, council members, madame city mayor or city manager. Um, city mayor, city, same thing. I like Thank you for your grace. Um, I'm here to uh uh make it a presentation or or um bring to your attention the resolution that was requested by uh Mayor Weiss last city council meeting. Um it was drafted and I believe it was delivered uh to you and and I presume you had um uh seen it and um if you so I think if you have any questions. Do you have a slides? show.

I don't have any slides to show. So, if you don't, mayor, I'm okay with this draft. Um, I do appreciate PCDC staff working trying to make sure they have in agreement um working with the city. I do have a couple edits on section five um on 5.1 coordination with PCDC. PD instead of city staff I have PCDC will and instead of is directed to coordinate with city staff to advance the vision and development strategy etc. Um in in the in the following sentence for you, was this approved by the PCDC board?

It was resolution. It was uh it was drafted in in uh conjunction with JLL and what JLE project owner representative. Okay. But I don't remember seeing this. You haven't. So this this is not something that the PCDC board has considered not before PCDC board. This this resolution why it it was it was drafted uh in conjunction with the board discussed it in the PCDC board on the PCDC board.

Yes. So that that I think that's correct. I think that this was developed by PCDC staff in response to request from the question is why didn't it go before the board before coming to city council? That's a legitimate question. That's it. Yeah. Uh I if you want to uh you know pull it and wait for it to be approved by the PCDC board. I'd like I'd like council material. What did you say? Section what? Let me put my amendments on the record so then I can have that. But section five 5.1.

Oh 5.1. Okay. And so in the second sentence, I would take out additionally both city staff and the PCDC staff. I would just leave it as PCDC shall provide regular updates consistent with the approved communication plan. And 5.2 would have success criteria and metrics. I would strike out city staff in collaboration with PCDC. I would just have PCDC and consultants. She'll prepare to draft. Um and risk management. Um, instead of having city staff and the PCDC, I would just have PCDC shall identify funding options. And then I would have make sure to make it explicitly clear with adding a 5.4 which says city staff is available to assist upon request because I get where um where you're coming from.

You just trying to make sure that you got co coordination and and cooperation between the parties and I appreciate that. That makes good sense. Have you seen this item? Have you seen this? This is what we were talking about. I think I think they're exact. I think Caesar's exactly right. They did make it. They were making a good faith effort with JLO to make sure they have something to us. We haven't approved it yet, but I want to make sure that But isn't isn't the process that this would be approved with PCDC and you all would have this discussion prior to it coming to city council because now my two PCDC representatives are saying two different things kind of like right here. No, we're saying no, they're saying same thing. But you know exactly the same very very closely congruent. Yeah.

No. And I think the uh the intention here following our uh joint meeting and presentation from JLL I guess four or five weeks ago uh was that we wanted to ensure that we adopted the goals and objectives uh and ensured that we our our input was reflected in what they were doing. So, I would ask uh section 3 goals, section 4 objectives, if if our council members have any amendments to those, but I want to make sure that we are approving what JLL presented and agreeing with the the process, the scope, and the uh the goals.

Yeah. Cuz I mean that's that's the part that we've we we have entrusted PCDC to with this project. At the same time, we wanted to make sure what our thoughts and ideas were actually immatic and reflective in black and white for a better lack of term. Have we ever had the need to have such a resolution like this? I think we would typically on a on a project like that approve the goals right now. Yeah, section five seems seems a bit new to me, but um just want to further refining the uh I mean I think this what we did with the uh with with the uh he can't hear

the development of the land that uh that eventually became the the courtyard and and community impact and all of that. I would imagine seemed like it was a similar we managed that ourselves but we did establish holes. Yeah. Yes. I'm sorry, Jonathan.

Yeah, I I think you know to what um Mayor Proim Holiday was bringing up as well, I I I struggle with this resolution overall because I I don't see it actually moving the ball forward. Uh I mean, these these goals should apply to 100% of all PCDC projects ever. So, I don't know that there's anything in here that screams to me these are specific goals and objectives for this particular project. Um I mean, would we ever do it PCDC project that doesn't have foster an authentic plural identity by prioritizing local and regional businesses over chains. I mean that I think that's all of these rules are based. So anyway, that's where I I don't know that this is

we have Amazon. Yeah. Yeah. I but that's not a goal, right? That is not a goal that is unique to this particular project necessarily. Right. But but it's so so this is I'm trying to think of the right way to say this. David alluded to 130 Commerce Center. Uh and that's that's a project that uh the city the PCDC acted as the developer uh in those scenarios. So most of the projects that PCDC does, you're you're absolutely right, there's project by project basis working with someone who's going to do something. In this case, we are we are the ones we're the entity

in control. we're the entity that's that's doing the the building, the design, uh the intention. So, we get to say these are these are the rules that we expect. If if a developer came and we said this is what we expect you to do, they take it or leave it. But that maybe I'll put it a slightly different way then. I I totally get what you're saying. I think that it is trying to think of how to say this. uh this these would be useful ground rules to adopt as a general Yeah. I guess one of my

I feel like the conversation we were having about why we wanted this was so that we could more closely ensure that we are aligned with the PCDC board with JLL and council and I in my head if I look at these I'm like I could still build whatever the heck I wanted to support you know that that's fair. I think uh you know my goal with engaging JLL is to say we get to build what we think is appropriate to go in that place. So if there's something missing in these goals, if we think we should build something that is if we think this is too generic Mhm. Give me something.

I mean I think that's where the rub is going to end up being right. It's a it's people have very specific ideas of what they want to see in that development that and that's where there's going to be friction. Now, I appreciate JLL's work because their market analysis is going to tell us a lot, right? And that's what I That's what I was going to tell you. Remember, we're this is not our our only bite at the apple. Like, this is right here. This sends the the ground rules. I think that um I do like the section five just because it's like, okay, listen, this is we're trying to work together and we establish what the roles are with that. We've entrust the PCDC with this moving forward and we will have an opportunity to help shape what this looks like ultimately after just like you said the feasibility study. So that's why that's why I'm like okay I like this.

Yeah. I don't know if it's harmful. I just don't know that it's actually advancing the ball a whole lot. I just I had a couple of edits on there or questions um on section 3.3 where it said economic growth. We didn't mention anything about increase in advorum tax or or property tax as being a part of the project success criteria. So it just said jobs and sales tax basically. So I I felt like we should have property value or ador or how we however we want to say that that that is also um one measurement of success of what it adds to the tax base. And then I did have another question.

You want to wait. Let's let's go one by one. Okay. So that's that's section 3.3. Where do you want? You want to add it at 3.3, right? Do you have the vernacular as evidenced by measurable sales tax growth and job creation? So value. Yeah. Property was inside the city limits. David, hang on. Hang on a second. So So Melody, you said you want to add addorum value. What else to to that uh phrase? That was it. Just add balorum value. Okay. Yeah. Okay. Awesome. Awesome. This property was inside the city limits prior to 2013. Is that correct? That's a great question. I wasn't here 2013. So, okay. So, the reason that's important I don't remember annexing it. I don't remember the half sales tax.

I think so. I believe it was within the city limits because that has an implication on sales tax. So, I think that that needs to be nailed down. Cool. because I think that affects what kind what she what she described. Absolutely. What's next, ma'am? Um and then I just wanted more clarity on the the part where it says sustainable um and I didn't write down which section was but what specific types of sustainable metrics and practices would we be proposed? I just felt that was vague. And then and then I'm just wondering well

I had that question as well because I was I was imagining it being more of a fiscal thing and not a we're going to get lead certification for these buildings type of thing. Well because it said incorporating native landscape and water efficient systems. Great. Which again that's our code. Yeah. and but additional sustainability targets and and so it must have been somewhere else to and I I didn't write it down but I I was just wondering what other additional sustainability because that could become expensive and I would just like clarity on what vague yeah what what that could be and what people's idea of what sustainable metrics do they

I mean that could be solar panels over um shade structures over the parking lot. Yeah, it could be a lot of things, but I think it is I think it's important to keep that as a goal. Yeah, I just wanted some clarity of what that could be because I just I when I read it, I'm not picturing it in my mind so that I just want about it. Yeah, that's that's a scenario that it could be. Um I think the the challenge is yeah, we don't know what all it could be. It could be um what were we talking about? Electric scooters earlier. Um it could be scooter charging stations um so that you can ride your scooter across to the lake or it could be a cow pasture which is very very sustainable. True true

very sustainable uh less so doesn't develop much e economic impact but you know might have been in 4.2 I'm guessing yeah 4.2 is is what I was reading from you but it also was in 3 um two was also in 3.2 place in gamere. Yeah. So it was it's in multiple places and so then it seems like well then it's becoming it's repeated so it's very important and so that's just what I wanted to because to your you know to uh council member Kaufman's point like those could be very different ideas in in our minds and or staff mind or PCDC or JLLL.

Yeah. and we asked JLL to attend and they weren't unfortunately unable to attend today and we actually got that question um from the city manager's office about sustainability and and the answer uh that they gave us was they're they are strictly solely focused on uh water conservation at this point but as we do more of the the uh the community surveys and what the community wants to see

um we'll we'll probably go ahead and and implement, you know, some if if not many of those uh those requests about sustainability. And then and then once we get into the master plan and we start working with the architects, uh then we will know more tangibly how we move forward with the sustainability um with whether we go you know and it and it costly right because you you know when you determine whether you want to go lead silver, gold or platinum, it it adds cost, right?

I I feel like the word sustainable there in in 3.2 two is really more intended in terms of like a livable uh or um coordinated something that that dictates I don't want to say walkable um but but something that indicates that it's a uh an area that provides services that are needed within the area. I don't think that's that's intended to be sustainable from a lead perspective.

Yeah. uh in there and and maybe the the fact that we have at least five and maybe seven different takes on sustainable might mean that it's a word we should take out or define or I would have you know how it is have it have it have it defined in the onset or they we need to do leaving it the way it is seems like it's a problem am I wrong my earlier lyrics to either take it out or define it. I I would use an engaging phrase. I would I would change that from sustainable to engaging.

Sure. Like I said, either take it out or define it. Come out. You're talking about supposed to like 3.2.2. I think 4.2 makes sense in in terms of sustainable infrastructure. You had no idea that word was going to cause so much trouble. You know what? I I agree. I agree. I think mayor's right. You create create a an engaging place in campus for current and future residents incorporating. Yeah, that sounds fun. Well, it uses sustainable place again. No, you're right. So, we take it in all the places and then the sustainability targets. Uh I think the mayor was proposing to keep 42 the same but 42. No, I'm talking about three that was talking about you're talking about the end and establish.

Yeah, it says sustainable three times in 3.2. So I would I would say create a a engage is that what we said and we talk about established project sustainability metrics down below. So I think we just uh I think we we have now established why it's important for this to go in front of the PCDC board before it comes to us. Absolutely. Yeah. If there's this many problems with it still. Well, we do appreciate your elacrity in bringing us to it. Just bringing it to us rapidly.

So I didn't last. Yeah, I trailed off there, didn't I? Um I I was I was just scratching the establishing metrics for additional sustainabring the domestic tranquility. Oh, no, that's different document. Um looks like uh President Derell White, would you like to approach? Yes. Wait, just for clarity, so no changes to 4.2. two. I I would not recommend changing 4. I think it speaks for itself. Okay. Because because it's enough definition that it's water conservation. That's our meeting.

Well, and it's also establishing metrics. It's not implementing uh programs. I'm sorry, Derell. Welcome.

Thank you. Thank you. I'm for the audience. I'm I'm Derel White, president of PCDC, and I want to thank the council for the discussion. This was actually part of what I was wanting to get the feedback on. But the primary reason and and Caesar is correct in and the how this has come up and also Rudy the idea of the resolution was what came out of our joint meeting. We had already previously with JALLL gone through their study and we had moved as a motion at PCDC to approve those goals and objectives as outlined in the presentation that they made to us. And to council member's credit, as I made that motion, he said to make sure and to clarify for me that I mean that this was set in stone. Now, I'm talking about the PCDC board meeting where we're reviewing the presentation made by JLLL. And I said, "No, it was that's the intent. This is what's been presented. We know as we learn these additional things as Andrew was talking about that there will be some modifications that would occur to that." But that was my motion. That was what was approved. So that for that based upon that vote and then the feedback from the city council during our joint session that's when JLL worked with our team to create and craft the resolution you see here tonight because as the mayor had made the request as well as council supported that a resolution be presented. That's why we've done what you've asked. And what I want to bring up here and I greatly encourage you to continue have the dialogue with us as you have is that you need to recognize we are going to do what you ask. So be very clear and this has been very helpful and indeed there

was a number of excellent recommendations that were been made. So this is not asking you not to do something. What I'm saying is this was our objective was to present to you as a timely manner as we could so that we could act on it. Now, the reason I stepped up here was for one reason only, not to say what I just said. And I very much appreciate you allowing me to do that. Uh, as a previous city council member, I I do not miss that level of respect and I greatly appreciate it. But it was just Andrew has been with the PCDC for a very short period of time and I've now seen him in three different situations over two weeks and I've been very impressed. Rogers, ask your question.

Oh, how long have you been on? Oh, yeah. How long have you been here? Sure. Five weeks. Five weeks. Five weeks. Thank you very much. Thank you. Thank you, Andrew. And thank you. And if there's any other comments, nice job on the hot seat, I'm sure. I'm sorry. And thank you. And if there's any other comments you have about the resolution recommendations, please provide those and we will move forward with this. This will be on our we'll have it crafted and on our June PCDC meeting for we can review it, approve it, and then bring it back to you. That's exactly what it is. All right. Do do we want to we want to send it back or do you want us to approve it and you counter sign? I I'd rather I'd rather I'd rather let the board wrestle it before we

No, I'd rather I'd ra No. Yeah, I I defer to council. You just Yeah, trust me. Let's Let's get a lot of not You know, I I don't know that we got consensus, so we'll figure out. Caesar, do you want to What is Council Mater? He's saying he wants to move it forward tonight. Yeah. get our thoughts down so they're and then we send it back for uh uh for them to review and accept. Um we just we've been doing it for like 20 minutes come back here. Well, I thought that these were the goals in the presentation that PCDC

already approved and this was just putting it into a resolution and being clear about it. Yeah. So I mean that so that's why that's what my understanding was and why I thought it was coming to us for the mayor's request and because it was already the goals and this is just it's the goals that they presented to us. It's our uh responsibility to tell them whether or not those are the right goals to have. Uh and so that's our opportunity tonight is saying hey you know what your goals were were a little bit off or no they were absolutely spot on. Mhm.

Um, so that's why I think we've got some verbiage change on on sustainable. Um, I haven't heard uh any other changes to goals. I haven't heard any other changes to objectives. Uh, I've heard some changes to actions and directions. The only reason I would ask for request to take it back to PCDC is because there are other members of PCDC who maybe have might have extra input on changes that might be necessary. and they haven't had a chance to look at it yet.

And they might also want to consider uh Councilman Kaufman's uh suggestion that that this be more forward facing, more uh actionoriented. Now, if we want to take a vote on it tonight and then send it to them and have them look at it up, have PCDC board look at it and if they have any changes, bring it back to us. I don't know. I mean, that's an option, but that's I think there are other board members who might have some really good input on this.

I I don't know that we need to do a vote on it. I think that the the uh uh the PCDC has, you know, gotten our our feedback from tonight and we can wait until after their next meeting to That's why I'm actually a little bit reticent to just give it back to them because we had that whole work session two weeks ago and this is still what we got back. That's not a bad thing. No, I'm fine going another round. But I think again if we're going back to the reason why the mayor asked for this resolution, my understanding was it was so that we would all be in agreement with what exactly this project is trying to do. And it's pretty darn clear to me tonight that we're still not there. Right.

I don't you see but but I but I think this is why I think we're two ships passing in the night is what I'm hearing right here. Because what Melody's saying is that this enumerates the conversation, the presentation that was articulated to us from JLL in ination with PCDC. What you're saying is that no, this should reflect what our goals and representations and what we actually want in here. Therefore, it's not granular enough for that. Those are two different goals. I mean, I think we also gave them feedback in the session that I'm not sure if that is all reflected in. I remember giving them a lot of feedback related to um organizational goals. Okay. But I I don't remember specifically

but on JLL I don't remember from an owner rep perspective and and maybe I need to go watch the video cuz didn't we only give JL like 10 minutes? Yeah. And we said we we got everything that we needed and I didn't hear any changes to or a lot of concerns to JLL about what they presented. But this is our opportunity to provide feedback as well.

So I I I have my I mean I have what and that's why I'm saying what is this? What what is the purpose of this document? That's why I'm saying that's the whole legal it's a legal phrase. Two ships passing in the night. It's like wait a minute I'm hearing two different things for why this rational is. This is to enumerate what was articulated and conveyed to us from JL regarding their vision then yeah absolutely it's for us to as the mayor was saying okay does this reflect what we were saying about that if this is to wait a minute I want to hear more um specity regarding what the requirements goals and applications are of this well that's not this so that would be that would either be a separate document or redoing this document

I I have haven't heard you discussed that and Councilman Mater, I'm persuaded that this uh this is step one and uh what what Councilwoman Kaufman is is discussing is step two. I I think step two is a necessary step, but I think uh I mean so this is and correct me if I'm wrong, Mr. Mayor. This is pretty much what you asked for at the last reasonably. So my my question uh Andrew, could you remind me or or Derell? Um will JLL have uh engagement sessions as part of this process?

Engagement sessions with this well with individuals with community members stakeholder input? Yes. Yes. So so we had the first engagement session during slice of flugerville. Okay. uh where we got feedback from the committee. And and are they seeking engagement sessions, stakeholder input with individual members of council, we we can make that happen.

Okay. So if that's not happening, it should happen. Also also my suggestion would be is this is that if I recall correctly in your timeline and that's why I was asking and I know I know I know you you know we we I can't tell you to present have a slide ready but this is part of the reason I recall them coming back with the um the study feasibility study and the engagements at the end of July am I wrong? Yeah, I was about to say I remember something like that because we were going from there as well. And so that gives us the opportunity in what two oh my gosh, two months. Two months. Good lord.

And oh yes, cuz we thought cuz we thought it was too aggressive. We were like, are you sure you can do this? And they said yes. I mean, all I mean, Mr. White, if we're able to if you allow us to talk about this during our next board meeting, so ask so that if we have any changes or anything at the PCDC board, Yeah. then I'd be okay with voting on this today. Okay. If you're okay with that, so specific to that, we are finalizing the agenda for our meeting for next week. So, this is something that I will make sure we add. Okay. Yeah. And that way, if there's any feedback, then any changes, well, we'll have to bring it back to council, but um I'm okay with moving forward with.

All right. So, so the changes I have are the ones that Rudy enumerated. Uh and then section 3.2 to change the first two sustainables to engaging uh and strike and establishing metrics for additional sustainable targets. Uh and then 3.3 adding adorum value as a economic growth target. Is that your motion? Yes, that's my motion. All right. I've got a copy if you want it. So, we're going to vote on the changes. Basically, we're voting on the changes right now that council has had, but Mr. White has already said PCDC will look at they'll review it. They'll get an opportunity to see what we've sent them and if they have additional refinements, they're welcome to bring them back, but otherwise we have a document that stands. Yeah.

Okay. All right. Yeah. So, to that point though, are you So, is your vote on this resolution to approve it as amended? As amended. As amended. And then that'll give us the opportunity. We'll give you that amended copy. Yeah. Affirm or say we want section five. Yeah. In addition to to stated that ones that Rudy enumerated. Yeah. Okay. Okay. Yes. Who's making They're already done. I already write them in. No. Who's in? No. All right. Motion passes. I can give him a copy.

That brings us to item 6 C. We discuss and consider action to approve the appointment of an assistant city manager. Oh. Uh, Serena, I've been looking forward to this all night. It has your name on it.

Terara Toledo has called Flugville home for 16 years, keeping the P in front of the F-words since 2009. From day one, she has helped shape the city's voice, story, and spirit. As Flugville's very first public information officer and communications director, she didn't just build the communications program. She created the blueprint for how which our city connects with the community and from innovative outreach to modern media engagement. She has really done an amazing job. And by the way, she has attended over 375 council meetings. Wow. Wow. On purpose. That's something I'd

admit. Now she's serving as our director of management services um with a wide range of departments including animal welfare services, municipal court communications, IT, and people and culture. Her versatility and leadership shined even brighter when she stepped in as the interim executive director for PCDC a year and a half ago, guiding initiatives that support Flugerville's growth, helping to keep the city's rhythm steady, just like she does, cuz she does play the steel drums, and she really does rock. Um, Terry earned her bachelor's degree in mass communications with this, um, specialization in public relations from Texas State. um her certified public communicator credential from Texas Christian University and a master's in public administration from the University of Texas at Arlington when she's not working and adventuring with her son and husband exploring countries like Chile and Peru hunting down the best queso in Texas. That girl really likes queso or scuba diving into our oceans. Sometimes literally she does those things away from my work. It's my privilege to recommend Terry Toledo today to continue to serve the city of Lugerville as an assistant city manager. Well, there's not someone that we've had more dedicated all the years involved. Um, and and in so many different roles. I mean, we had her as interim director of PCDC. They were there as well and and she got some deals done. She's there as well. I mean, she's an asset. Um, I hate I guess we're using the baseball analogies, five tool player. Um, and um, I think this is a great idea. Is that a motion?

Let me say I motion to approve. We still have discussion. Okay. I've got a I've got a motion from Caesar. I've got a second from Rudy. Further discussion discussion. All right.

I I've known Terry from I don't know 3 minutes after she got here. Um, and uh, I have uh, just enormous regard for her and I think she will do a great job and I think we should do a search process for something like this and um, uh, you know, I feel this the same way about the city manager that I feel about the assistant city manager. Um, I think Terry is going to do a fabulous job. Terry and I have talked about this. She knows that I'm going to make this objection tonight, but she also knows um that I have enormous regard for her personally and professionally. Um and I think that she'll do a great job. Uh and I am quite certain that if we didn't offer her a job like this, somebody else would do it uh in the near future. Um but I'm a big believer in searches. So, David, I'm I'm curious because you've previously voted for on internal promotions for a deputy city manager and an assistant city manager. Um, you voted to confirm those previously. Why is this one necessary of a search and those weren't

Well, um I I have been thinking a lot about searches recently. um you know the uh I thought the the searches that we did both of the last two times that we uh we brought on board uh of police chiefs. I thought those were were very well uh well conducted. Um I I think it you know doing a search for uh the high level uh appointments is something that we should do and and and I I had not been thinking about that uh as much previously when I made those those earlier votes. And you're you're correct uh in previous times I had done that. Um and I think that that was a mistake. Um, having said that, I'm quite confident Terry Toledo is going to be exemplary in the position. Um, but I think that we should do searches for um the high level positions in the city.

Were you about to say, Melody? Oh, I just wanted to ask Terry a question if she wants the job. I figured she did. Serena brought it for. So, I also have known Terry uh since she joined the city because that's when I became active with the city. So, I have great respect for you and all that you've done for the city. I just wanted to hear from you about what you thought are the greatest challenges and opportunities for the city and this role over the next two years. Great question.

Well, one thing I'm really excited about is to move into the city hall because when I interviewed at the city in 2009, I was told we were getting a new city hall. So, I'm super excited to to see that happening and uh coming to fruition. Um, you asked me about issues with the city. Um, of course, we're constantly dealing with growth and we also are, of course, with our our water system and our capital improvement program and our transportation and how we're going to keep up with all of those things collectively as a city. Um, it's a challenge that not only we have, but a lot of cities do as we needed to continue to prioritize that along with available funds and budgets. So, um, it's been an exciting opportunity as I've moved into the city manager's office over the last couple years to work with other departments across the city, not just departments that I come from or that I used to write about in communications, but to see how their budgets are created and how we prioritize projects in a city-wide basis. And that's been a really exciting thing for me to learn over the last several years. And I thank you for that opportunity.

Thank you. I just wanted to hear from you. So, Terry, I'll I'll go ahead. I'm not going to mention how long I've known Terry. I will only say that uh uh in 2009 I was serving on the city's image committee. That was a committee that was spun up by the the mayor to deal with um uh the uh perspective and the uh reputation of the city in the region. Uh and then we hired Terry and we didn't need that anymore because Terry as that was my first week. The first week of work, I was asked if I could come Thursday night to attend a new committee. Uh because the P is no longer silent. And I learned that in my very first week. And I also learned to put P's in front of every F-word as we said. But I have not forgotten the image committee. No.

And I mean, even when we had the conversation years ago about the design for this, right? And you brought up the thought process and then about PF in general. I mean, you you you've been remarkable in all these different roles. You really have during a crisis. I mean, you you've you've done an excellent job. Um, call a question. Any any other questions for Terry while she's up here? I actually did, just for clar clarity, what departments um are you going to be um overseeing? All of them. Well, right now I'm working with IT and the animal shelter and communications, but there have certainly been discussions about other departments. I work with people and culture as well. Um, we've been looking at some of the org charts and how things may change in the coming months. Thank you.

Kimberly,

all right. Uh, welcome to your promotion. I mean, you've been here long enough. All right, that brings us to items that uh are repeated from our work session. We do have our joint meeting and discussion with city council uh and planning and zoning commission regarding the 5-year capital improvement plan for for fiscal years 2027 203 to 2031. Uh planning and zoning commissioners, I do invite you. Uh, we've got your name tags uh back up here.

Thank you for saying sorry in the back.

So, now we get your all's thoughts on everything. everything. I'll have to get up with you again. But well, Robert, that's what's so funny, right, dude? Like, this has actually been a pretty short meeting for us. I I got to get better at this. I know. That's true. That's true. We have to We're only halfway done. Yeah. Matt, thank thanks uh for coming back. Warming up. Where did we leave off? Uh so, we left off right here, Mayor. Uh I think we're do we have to reconvene or we're good. Um I you didn't you didn't unc.

So So uh we left off on this slide. This was the motion that was uh taken at the planning and zoning meeting last week. Um that was it was voted on and I believe I had one one member absent and it was a 60 vote in favor of this motion. Now, I will clarify. They specifically added items in here that basically said they didn't want to increase the property tax rate. Now, because we made all these other changes, if the direction from the city council is to do this, then the version you saw tonight would have to change because I would have to go back and work with the finance department to figure out what that number is that we can afford to do without affecting the tax rate. And then we would have to further refine those projects to squeeze it down to fit within that that new constraint.

Okay. Okay. That's interesting. So I think I think one of the challenges I have is a constraint of will not increase the the property tax rate doesn't prioritize projects for me. uh and and our goal from the CIP coming from planning and zoning would be that we understand uh from the community, from those of you involved, from those of you who who you've spoken with, you know, what is the the sequence, what is the order of projects, what's the priority of projects. Uh and then the city council is going to have to go away. We always figure out how much we can afford. Um but we need to know, you know, from a priority perspective what that means. Um

well I would I can speak to that a little bit. Sure. So one of my concerns during the meeting was the plan goals basically say they're to identify the most economical means of financing capital improvements and to foster interdep departmental coordination of city infrastructure investments. Those are good standards. But my concern is that in several instances it appears that the plan doesn't fully achieve those goals. And so there's an opportunity within the plan in order to to use our money more wisely. Keith, can you give an example?

Yeah, I can give you several examples, Rudy. They're coming. Um, so one is the library roof replacement that's scheduled for 2027 is $350,000. No, nobody questions whether the roof needs to be replaced. It's a 30-year roof. It was put in in 1999. So, that means expires in 2029. What are we doing with the library in 2029? Major expansion. So, are we spending $350,000 in 2027 as a stop gap? Okay. And then I don't know that it's a stop gap. No, that's your that's what you're talking about.

That's right. and now we're doing a major expansion. So, are we wasting some or all of that money?

So, that's not addressed in the CIP. Another example, we've either spent the money or we're spending the money this year on ADA improvements in this for this room and for the library. Does that make sense? I mean, it doesn't make sense to me because we're moving city council over to town hall and we're doing a major expansion to the library in 2029. At least that's the plan. So, those are a couple examples. Some more like um it was mentioned in the working meeting about rearranging some of the aspects for Weiss Road into coordinate all the projects and put them together. Okay. So, in the plan we reviewed, those were all separated out. So, that's good. City staff came together and did that. Well, there's quite a few more opportunities to do that. Um, let me find out where I got it. He's not.

Okay. So, we got Finning Lane, Emanuel Road, East Van and the downtown district all have opportunities to coordinate that work so that we can save cost and provide less of an impact into the residents of the city.

Another example that might should come out is a downtown district storm drain improvement number five. Okay, that project has an estimated cost of $10.4 million. Yet, the plan itself states that the project does not reduce existing flood risk to homes or roads, nor removes them from the flood plane. So, the whole purpose of storm drain improvement number five is for future downtown growth. Now, should the taxpayers have to pay extra taxes for new business development to come in? This is an existing business, this new business.

What's the uh the source of funding on that one? I don't have it in front of me, do cuz if that were impact fees, it would make sense. It I don't believe it's all impact fees, but I have I looked at it one time before, but I don't recall. drainage. So, there's some projects that individually we need to rethink about, but the majority looks like it's a sequencing, coordination, and a funding strategy in order to save money.

And so, that's where the planning and zoning is coming in about no new taxes. Let's figure out what we have, how we can save money with the capital improvement plan now, and then we can look at back. did do we need new taxes or new funding sources that the residents are going to have to pay for like bonds or whatever it is. So, we just need a clear demonstration within the capital improvement plan of how these things are coordinated and how they're going to be funded and make sure that the money we're spending is the money we should be spending. All right, jumping back to the uh the library roof.

Sure. Um it it sounds like the library roof needs to be replaced. Um but there is a potential expansion coming forward. Well, the light according to the CIP, the library plan needs to be the library roof needs to be replaced because it's reaching its 30year life, but it's at 28 years in in 202. True. True. But I imagine we have a condition report. Yeah. On that. So I if it's if it's leaking now I was about to say there's work that needs to be done and I don't know if that's the argument would be do we actually pull it and do it this year.

Yeah. So so the question I have is if the library roof needs to be replaced this year because it has a 30-year life but 30 years is an estimate if it needs to be replaced are would you suggest that we accelerate uh the expansion in order to do that concurrently? I would suggest that we do whatever saves the taxpayers money. Okay. But according whatever is most efficient efficient use of taxpayer money is the leak is the roof leaking now yes water is not good for books right so

but see that's not in the capital improvement plan that's not the reason that it's giving for it so information like that would make it more transparent and understandable if we need to spend some money now in order to save books right but that's not in the plan so I don't have that information to So, so more details on the reasoning for the uh the projects needs to be included in the summary. If if I could mention one thing there because I I think if I recall uh part of the reason why we may have lost some of that fidelity was the change to software a couple years ago and so if I so I don't know if you remember that as well there was a software change and they mentioned it again last meeting

lost some of that outcome information but the which brings the wraps into if there was a metrics if there was a historical if there was a actual if there was reasoning it would make more sense to us which is why it's hard for us or me to approve moving forward. Yes, we can come up with some this is what we think should be slashed and we can do that at a different meeting or through an email and then he can and then Matt pile it but we can't make I mean he might slash the roof and I might be like well we can do the roof because when you guys move when we get the downtown I don't know that the expansion impacts the roof. That's what

and I don't I don't even think we need I mean do we actually need an expansion? Can they move into an empty building and get that rehabbed? Would that not save us more money? That's another thought process. I mean we're going to have some empty buildings cuz there's a rec center being built and a rec center not being used. At least in my memory that's how it works. And there's like maybe 10,000 ft of a building that's now vacant. Can a the library go in there or b can pause go in there? So, I'd like to know some of that. Like, where is that? Like, there has to be reuse. So, you know, recycle, reuse, repurpose,

repurpose. Can't we repurpose something? I know there's a commercial contractor out there that would love that job to go ahead and repurpose the rec center, the old rec center when the new rec center is built. So, we may not need a a new library or b a new paws or we can leave paws where they're at and then put the cats there and put the dogs in the rec center. So, it would be too big.

So, so my question to her her her point right here is this is that um you guys obviously this is what you do for a living. um have you looked at any possible alternatives um for repurposing these specific buildings that would address any of the things that we're asking for in this capital improvement plan and if you haven't perfectly okay that's perfectly fine um I know that sometimes it's easier like it sounds good what you're saying but I don't necessarily know that you know and I always want to understand the feasibility but I don't think it's from what you're saying we we should be dissuaded to at least at least hear what that would

I would like the math of it Maybe the math or historical and metrics and when we when we build this beautiful and we probably need it and I think we do need it but what's the cost of maintaining it? What's the operation cost? Do we you know we're going to have a utility plant with what? I don't even remember but there's like 20,000 or 30,000 ft of a utility plant and we still haven't figured out the floor plan where everybody's going to go. Um is that just the first floor? What happens to the second floor? You're talking about the new city hall. the new city hall. The entire public. Yeah. So,

we might be able to house someone or something there so we can start moving things around and then come back and go, okay, we do actually still need it because it's year three, which 2027, 2029, and we realize we probably need to get it. So, if I if I can clarify to that point, um, when I spoke earlier about trying to determine where the staff was going to go, the floor plan is set. The building is up. The walls are already up.

Um, we're we're framing everything in that that that has sailed. I can't We were talking the other day about changing data drops and they're like, that's going to cost you extra thousands of dollars. So, we're not changing anything. What I talk when I spoke earlier, and I apologize if I misspoke. What I was talking about is based on the office layouts that we have with all of the other changes that have happened to our organization, where do those people now sit now that we've changed titles, we've changed staff members, we've changed those kind of things. So figuring out with the new organization structure where those people fit in the current floor plan. So So Matt, to your point, you have uh that building has offices, it has workstations, it probably has some hoteling pods.

Yes. Uh my my expectation I mean across the city and as I understand it in our city hall uh only directors have doors. Um you know we we do limit offices. We make sure we utilize space. Um you're saying that those workstations are already laid out. You just got to figure out which name goes on the door. Correct. Um, but you know how many of those spots you're going to fill and and I mean and in all transparency, there will be open seats still because the building was designed for full buildout, right? Absolutely. But but I I wouldn't go so far as to say that we could move the library in there.

Um, and even in city hall, we uh the new city hall at downtown east. Yeah. Um, you know, we've we've designed and we've said where the workstations are going to go, but there are a few of those pods that will not be installed. There are a few that will not be built out because we know that we have future growth for five people in that department. Um, and and eventually we will buy desks. Yeah. Um, I'm assuming you don't necessarily have furniture for additional staff beyond your your current staffing levels. Well, that's why we're trying to figure out who goes in what seat so that we only order the furniture that we need. Yeah. Yeah. rather than spending all this money on on all the furniture and then it just sits and collects dust until we can staff up to that level until we need those people.

And I want to be clear, no one's saying that you guys are not being judicious with your funds. What I'm hearing from Keith and Sally specifically a better articulation of what's actually coming up from that, you know, regarding that cuz Keith, you said it yourself is you explicitly have been told that, hey, the roof is leaking right now that it was over there. Sally, part of the conversations that we had previously is that when we're looking at a new library, we're not looking at new library on the west side. We're we would be looking east side because we were looking to substage some other aspects with it as well. We've toy toyed with that idea several times through the years. Honestly, I feel like we're putting this library on the back burner like we did our rec center for almost 20 something years or so, something like that as well. But I understand that the necessity to better understand where the staff is coming from on these perspectives and make sure that's articulated to focus on that as well. So you

One other thing if I can add in I'm sorry. No, go ahead. Uh is we are doing a facilities master plan and so we are look at part of that facilities master plan is looking at all of the old old city hall buildings and figuring you know kind of how we're going to repurpose those. What are we going to do with those? And so we we are looking at that. Unfortunately, we don't have that data, so I can't feed it into the CIP. And Matt, to be clear, have we not already hired somebody to look at the our current city hall, our our 1970 fitness office to see, you know, repurpos. So it's it's not that these things, as to your point, have not been contemplated. It's literally us trying to make decisions on. And Serena,

I believe we've got an RFP out for downtown, don't we? The idea being we want to take those those old buildings in downtown and and quite quite literally our our 1970s redevelop them like a like a phoenix. To to be clear, our 19 Yeah. Our our 1970s dentist office that one of the floors was condemned for a while. Literally. No, not a while. More than a while. For years. So, we do have we do have an RFP out where we are looking. We are seeking development partners who will redevelop the area to save us tax money. Yeah.

To to invest in the area in something that is uh more appropriate for the commercial downtown that will raise values rather than you know taking taking a taxexempt property off of the the rolls and putting something in there that does bring additional revenue. And we are going to have a discussion. and we've we've talked about that and I think that's going to go with our whole um how we're going to actually run the Monarch about what we do with our current rec center. Yeah. So, that's a conversation that's coming. Just I want to remind everyone as well that yes, it's a 5-year plan, but it also gets updated every single year.

And so, if you're prioritizing the stuff that you're going to poke at and ask a lot of questions for, it's probably the most useful if it's this coming year and another year out. And I know you're just picking on the library because it's an example, right? Um but to that point

and and that's if I could to to bring it back to our actual recommendation, the reason we what we said what we said is every CIP up till now, y'all are wanting us to give feedback on prioritization. Zoning has never gotten enough information to actually give you an accurate prioritization. We get a 100page document from staff with hundreds of projects and numbers. And so part of the feedback was next time we want more information. Matt just got here. He he can't he could not give us and we didn't want to put off the CIP this year to try to meet some unattainable goal of data because there's no way with months of work that he could come back and give us the kind of information we're asking for. I think what is kind I apologize. So I'm just going to semi- disagree. So if you have money in a bank and there's positives and negatives, you have a cash flow. There is a way to tell us

what's on the economics. And so

but in terms of prioritization, in terms of all of the questions we raised, we had to come to a recommendation. And what we all agreed upon is that in 2026, we don't believe it's fiscally responsible to commit the city to spending to to developing projects that you're not already underway and you don't already have an identified funding source that would increase the debt to the city and increase the tax rate. That's that's our recommendation is that in terms of planning and what the CIP looks like for next year alone, tap the brakes and finish the projects that we have that we know we need that we've already spent money on, but otherwise don't take on debt that's going to raise taxes to the city when we're not confident in the prioritization and we're not confident in the economics of the country to to be taking on. So, Robert, just to be clear,

to hear what you're saying is that um projects that are underway one way or the other, you have no qualms with anything that would be starting in new projects in fiscal year 2027 is what the concerns are. Well, new projects that would that would that would increase debt that would increase the tax rate and and that was not approved by voters. if y'all want to pursue a 2026 bond that gets approved by voters. We're not trying to replace the voters's decision, right?

So that that's of course fine if the voters approve a bond. We're just saying there's a number of discretionary pieces of debt that the city can go for that will that will potentially increase the tax rate. We would recommend you don't do those in 2027. So just to make sure I understand the conversation as well earlier, director director, I I it sounds like you've taken at least the first couple of steps towards their ask in terms of rep prioritizing. So I want to make make sure I'm clear on that because it sounds like you're already on a path that you all had recommended and we have some of that.

Maybe I don't know what you all are proposing or what your idea is. If it's you need another meeting to hash out some more questions or something that's probably fine. Um, but I Yeah, I guess it would need to be pretty specific projects. I think you would you would literally have to and that's where I was going to ask you and I don't know if you coordinate with staff or whatnot, what you're proposing would have to be pretty specific in what you're trying to get from here right there as well. Um, and as you heard from Matt, um, I'm not going to say radically, but it would it would definitely look different what you presented to us if in fact that was the case.

Um, I don't know how I mean, Robert, to your point, I mean, we know how this works, right? Like, we're already it's already it's the it's it's the almost the end of May, so that means we're going to be going right through budgets. I mean, she's already had her meetings with staff, specifically the different departments, I'm guessing, regarding what, you know, what we're keeping in, what we're keeping out. So, that's a hard train to get through right there. But, I do I mean, I appreciate the thoughts on that. I mean, cuz I think that's important and I think that's that feedback's really essential to hear from y'all saying, "Hey, wait a minute. I wish we had better context regarding what was actually occurring for us to be able to make some of these sound judgments."

So, were there, let me ask a little bit of a follow-up question. Were there any specific FY27 projects that you all were concerned about? Well, I would say at least on my aspect we would be the consolidation of various projects that involve roadways, you know, like Weiss Lane was an example, right? There's other opportunities like that where we're going to spend money in 2027, come back, let's say we're going to do uh Emanuel Road. I'm going off memory a little bit here, but we're going to do the roadway.

Then the next year we're going to do drainage and trails, and then another year we're going to um it's either water or sewer along the road, right? So, how much are we redoing every time we do something like that? Are the cost savings of combining that into one project with one contractor to do the work? Just like what he mentioned earlier on Weiss Lane that they're doing, right? That's an Weiss Lane's a positive example. We have opportunities within the plan. Money we're spending next year.

Sure. So, let me go back to to you, director. What is your I don't know how to phrase it exactly whether it's level of confidence or how far along you might be in that process because I know that that is generally your strategy is to make sure that timelines and projects are aligned and efficient um just by a matter of course. How how are you feeling about the suggested prioritization and the projects that you have uh teed up for say 27 and 28 if we're talking about the next phases for some of these that you've got most of those efficiencies shall we say covered at least for this upcoming year. Does that make sense?

I I think I understand your question. Um I wouldn't I would not I would be lying to you if I said that I'm 100% confident I've caught every possible efficiency. Um so uh Weiss Lane was one I told you that it was already in process for design various projects various stages. I was able to catch that one uh pretty early on and and stop it before we got too far down the the track. Um, so the example that was given, and I know it's just an example, so I'm not Emanuel Road, we've already awarded construction. So now if if that's the direction that we want to go is to try to line up all of the other Emanuel road projects, then I've got to claw back that construction project and then hold it until we get everything else designed and then put those all back together. And so I I would say that I I haven't I haven't vetted out all of the efficiencies, but some of those

I'm I'm weighing out. Do I really want to claw back a construction contract that we've already awarded? And so there are some things that I still need to go through and vet. Absolutely. And perfect being the enemy of good, right? We could spend there's no such thing as perfect. We could spend $80 million doing all the amenable road stuff now where we can spend the 20 or 30 and get really So yeah, I I I trust that you're taking those things into consideration. Just wanted to get a feel for how much of that you've been able to work through in your very quick three months here, right? I mean, there's definitely more. So real quick, real quick. Um, so I just want to um, Miss Atinson, uh, Mr. Murray, I want to thank you for joining us tonight. I I haven't heard from you yet. I was wondering if you had any input.

No, I would say similar to Robert, it's hard for me to say I prior say I specifically, you know, would prioritize this or that without the extra information. I don't feel like I have the information to say that. Um, I do agree with considering the the tax potential tax impacts um on citizens, but like we mentioned, I don't know if that's something we could change this time around. So maybe for future years and just have that as a consideration. Cool. Mr. Murray. Well, likewise, mayor, I uh u as I recall from our conversations, runway was not on our side. We were running out of time. Mhm.

I asked the question specifically, what was our timeline to get the It's my first time going through the CIP process. What was our timeline? And we had to make things happen and our runway was just very short. And so we came with these recommendations based on not having enough time to go through each of these projects to provide the prioritization that we're talking about here tonight. We just didn't have the time to get it done. Okay. And a lot of data. And to Matt's point, he did uh proactively say he's working on that, but again, the runaway is short. Gotcha. Gotcha. But that's where we are. We wanted to make adjustments if possible to limit any tax rate increase knowing that we don't have all the data to to say strictly no tax increases. That may not be possible, but that was just general guidance from the recommendation that we put in place.

Correct. No, and I appreciate that. And so with this recommendation, no, I I I think I better understand where where the commission is coming from. I appreciate that. as we've got the recommendation that basically the prioritization is the CIP as long as it does not um you know meet those constraints. So um I can certainly appreciate that. Uh council, do we have any other questions for PNZ for uh Matt?

I have a question for director director. It it sounds to me uh I from what I can tell you you you have revamped the process in a way that it I think is productive and that you and the and board are headed in the same direction but you're not exactly at the same place at this point. Um, do you believe that it would be useful to you and the board uh to have an additional two weeks to look at these at these numbers and hammer them out or do you feel like they're as good as they're going to get this year? Um, you can be honest. It's fine.

So, when I first presented this to P&Z and and they can they can I'll tell you. I had actually told them that in an ideal world we would have started this process months ago. Yeah, I wasn't here months ago. So, because that's what I would prefer to do is is I would prefer, you know, those seven different categories that I went through with you guys. I would prefer to sit down with them and go one by one at every individual meeting. So, we're not there until 2 a.m. and we're just This isn't a process. This is a program,

but but we have a very short timeline on this thing. And so, uh I I think that if we had more time, and I'll just go ahead and advance to the next slide if I can. If we could get an extra meeting in with them, I think we could talk through a lot more of this and maybe we could get them to a little higher level of comfort. Um, I don't think that we will get to the detail that they want because I it's a huge program and it's a short amount of time.

And so here's the timeline that we are are tracking towards. And so you can see we originally presented it to PMZ in the first meeting in April. uh we brought back to them last week and so we had a very quick turnaround to try to get everything set up for this meeting tonight. Uh presenting you the the draft technically draft number four. This is the fourth iteration that we've done in in the few months and then bring it back to you with whatever changes uh on the May 26th meeting and then looking towards getting a final acceptance of everything in June with formal adoption in July before we get really into the budget swing so that your CIP is done. You can just set that on the shelf and just focus on budget numbers. So the Levvis's point essentially the runway.

Yeah. Your schedule already plans for you to come back again in two weeks. Yes. Is everybody on the board comfortable with that?

Well, so that is a presentation to council. That's that's um so PNZ, you've made your recommendation to us. So now it's uh ours to take with their recommendation and make any amendments or changes. So I would uh that's that's y'all's homework. uh is that in two weeks uh we'll have uh the CIP in front of us again and any amendments at that point in time. Uh we would need to discuss any prioritization. So I um have some feedback because I appreciate uh your position and I thank you for your recommendation and your honesty that this timeline has not allowed you to go into the detail to be actually able to provide recommendations on specific projects if you don't have all the detail about what those projects are. I feel that way as well and last year and then some of these new projects on here um I kind of feel that as well. you know, the the page has one or two sentences about what this is for, and it's fairly vague wording, right? So, um, a couple of my concerns is number one, in our charter in section 9.03 about the budget, it does say that the CIP is supposed to include maintenance and operations costs for any facilities because you can't just build it alone. You have the debt cost for that, but then you actually have to operate it. So, there's a number of those facilities and we've run into that issue with the recreation center where we're having a 2 million or you know 2 million um I'm not going to call it a loss but e excess of expenses over revenues in the first year that we had to find an alternate funding source for. And so with all of these additional facilities that are now being added to the CIP in in addition to the three or four or at least three different ones that we're doing right now, um what are the M costs

for that? Can our tax rate um handle the M cost, let alone the debt service? So that M cost is missing and it is in our our city constitution that that is supposed to be a component of this plan. um it did exist about 3 years ago, but for the last two or three years it hasn't been in this plan. My other thing is on you know going back to my overall request about fiscal impact and I'm just saying I you know I know you you're just new here and I appreciate first of all all everything that you've done um to help with the prioritization because last year I wasn't sure. I'm like is this an order of number? Is this is this the top priority? So I really appreciate your efforts in that to help guide saying that these are the most important things that you know staff believes are the most important things. But to the fiscal impact I um I don't have any information about the metrics about why are these new projects being added to the CIP? What are the metrics saying that there is a demand for this facility expansion or that facility expansion? Um I've there's been no information saying why we need it. I you know, do I think we're going to need it at some point? Absolutely. Is it in the next 5 years? I have no idea. Um

wait, I want to be clear on that because I think that for sure we get information regularly regarding why there's a specific need. Um why the rationale is to what the pathway we have toward that need and ultimately what the resolution is to it. That may not be and and I mean well I mean that's what we have council meetings for. We quite literally talk about these things. Now, what I'm hearing you say though is that you're not seeing that kind of again granular detail in the actual CIP itself to to help you either either enumerate um to um for better lack of term to capture what the discussion were had and ultimately the rational to why it lead to. Is that what I'm hearing?

Yes. I I believe there should be more information in the CIP, but there are several projects on here that I do not have a recollection that we've had a presentation at least since my time on city council saying we are planning to do this facility or this capital project and for X, Y, and Z reasons. For example, the downtown parking garage, we are doing a parking garage right now at downtown east. It's not open. There's that's going to be a lot of space that opens up. So, I I'm not seeing the justification to start spending $3.7 million on a second downtown parking garage. I I am not aware of the demand for that, especially when our um consultant told us that the market isn't there for the second phase of downtown east. Our other consultant in downtown that were looking at old downtown said that we we this is the strategy that you're going to do because the market isn't there for that. So those are conflicting information that I have seen. I don't recall any discussion about a justice center expansion or a library expansion. So I'm just going to say I don't recall it. Um you know so saying this is the metrics and this is why we need to open it at this point in time because of this space need or whatnot or this number of people. But if we are going to expand either of those buildings that's going to come with headcount and our last budget said we can't add any more headcount. I'm not sure that this budget is going to be any better or the the ones in the future given the economy and giving the the decrease in in at least in some of our residential property values.

So that's my concern. I don't have that information. That's what I want. And and this is why I'm glad you gave specific examples. So for the latter, um we have definitely had discussions about this space numerous times through years. I mean flat out I think even we had a what did we say about the courtyard? At some point we were trying to we're like we just get rid of the central courtyard. Well, the courtyard was originally designed to be improved but uh maybe not well enough.

Yeah. So I mean yeah that that has that has been a discussion we've had numerous times regarding that and and and to be fair to your point I don't remember like you know I've been here for almost a decade like I don't remember when exactly but but but like but but I know we've had that discussion numerous times. um regarding what was the other one that you mentioned the downtown parking and the library. The library expansion that that has been a yeah a conversation that I my personal opinion you guys already heard me say we've kicked that can down the road far too long on the library expansion. I feel like, you know, that's been I think I I feel like the library has been in the end of everything else we've done with that.

You're right. These are things that we've had conversations about, but these are not things that we've made decisions about, nor have we addressed when we all agree that having a second library is a good idea. No, we don't agree when it needs to happen. We haven't even had this is our opportunity.

This is this is this is quite the time. This is quite literally that's why you heard the mayor say the mayor specifically say hey listen what do you want changed on here with that because it's coming to fruition like I mean these are things that again to your point have been discussed numerous times through the years have finally come to a head about are we addressing this or are we going to go ahead and kick this can down the road further away one way the other now the the downtown parking garage so far the the answer has always been we're kicking down. We're not approving and this is why you exactly have the conversation here regarding this because at some point you've got to decide just like

the question is do we need it and the second question is can we afford it and the third question is can we afford not and that's and that and that and that goes back when do we need it? It's not do we need it or not. Do we need roads? Yes. Which roads do we need? How big do they need to be? I would I would argue that the concept of need implies the timing question.

Well, you said we need roads does not answer the other the other if we don't need it now then we don't need it. I'm not no I don't I don't believe that is a true statement because we need things based on our growth level and I'm not confident that I understand our growth level and what are the metrics we're using to say okay um I know we we've um expanded shelving and things for the library but if we're going to do a 32 or $ 31 million library expansion that comes with people. So, do we have the space and this is doubling it. So, do we do we have the space in our budget

to hire all those people in whatever year this is? And I don't feel confident that we do because I'm not sure about the property tax horizon and the 5 years. We haven't seen anything with that with some of the changes in the economy. We can't make decisions about facilities and different things without the other side being imminent.

So, this is where I agree and disagree with you. I mean, one of you exactly right about M not being I think you brought up the example with the parks. Um, we 1849 was a perfect example of that, right? They went ahead and they bought it and they were like, "Oh crap, wait a minute. We need people to actually operate that. How's that going to look?" And so, moving forward, we tried to establish that. But I want to go back to what Jonathan had to say about this was that that this is done on an annual basis. So, we can say that yes, absolutely. We believe as Keith articulates so so well, 2029 new library, we can have that right there. But if if if we're not going to have the funds for that, then it's not going to happen. Like we we can say that we can plan on that, but if that's not going we're not going to have the funds for it, we're not going to work. If we don't have the if we aren't going to afford the FTEEs for that, that's not going to happen. if the actual respective of the growth pattern of the actual city is going to happen, that's not going to happen with that as well. That doesn't mean that we don't plan on it, but we also have to have a real honest conversation about what this looks like. Now, that brings up another conversation about um we were talking about geos and well, okay, what did the citizens do? This is why, hey, yeah, I mean, that's another discussion, another thing on here because we've said that for years that, hey, listen, the citizens have voted explicitly on these things. They know the cost of this. They know what's going on for that as well. We have to go ahead and recapture whenever markets um you brought up. I know you're right about what you're talking about petroleum and everything else that happens. There's certain conditions particularly during COVID that skyrocketed a lot of the cost astronomically that were, you know, some we thought would never come down and some hopefully have a little bit, but that's not something the citizens would have known that, hey, wait a minute, all of a sudden we're going to have to run up the cost on these things. So there, so then we have to make an executive decision about, hey, listen, this is what they said they wanted. How do we make that a reality on these things? So I I I think that probably the

the best way to handle this is that we have two weeks two weeks to decide what don't we like what we do do we like on here as well and then have a conversation on this so we can make a decision on what is it May 26th about this right here as well we're going to discuss it on May 26 final acceptance June 9th so we've got well you can say technically four weeks it's best to get feedback early so that you know you can minimize the from draft Absolutely.

My my my most uh pressing concerns are anything of these projects that have money in 2027. So downtown parking garage is 3.8 million justice center expansion. Now maybe that needs to be massaged a little bit of what is you know eminent and what is part of a you know part you know doubling the size of the justice center doubling the size or more than double of the library one of one of those. Um, so but you know again to Councilman Coff Kaufman's point, this is annual, right? But we need to look at the ones in 2027 or ones where we're going to start design. So to the point of PNZ, there are several projects that are in design that have not that don't have funding for construction. So that that's kind of in the middle spot, you know, like I agree.

And why and why do we do that? No, but I'm saying it doesn't Their point is they didn't want to raise the tax rate with additional future debt. And so so we made a decision years ago because that was part of the problem is that we weren't able to get funding again. We weren't I want to make sure so everyone hears this. So years ago when we were like, "Oh, we can't afford it. Screw that. We're not even going to go ahead and get the engineer. We're not going to get this. We're not doing any of the designs whatsoever. The the way I always put it, we we used to put a bond before the citizens and say, "Do you want to build this road?" But the fact is, we know what roads need to be built. Yeah.

We we should be doing the design. We should be doing the utilities. We should be doing the the right-of-way acquisition when the land is cheap. And then we put the bond in front of the citizens and say, "Are you ready to build this road?" because then when the citizens vote for it, we can start construction and we're not we're not waiting till 2026 for a project that was voted on in 2020.

And even so, there is a good strong case for funding design upfront even if you don't have construction funded because we know that construction will need to be done. We don't know when. You're right, David. We don't know when, but when the time comes, we should be prepared to deliver for a

And I'll give a I'll give I'll give a and I'll give a I'll give a real world example of that. So for um we just had a call for projects for Campo specifically what we're actually going to fund and what's going to come from the federal funding to match whatever projects are coming down from that. Well, the projects that actually have the design, that have the engineering, that are ready to go, those are the ones that score the highest. And so for years we weren't getting any money or matching funds because it was like wait a minute we don't have anything on the shelf to pull out and say hey listen we're ready to go to match on these things but from a financial standpoint which makes perfect sense from the government you know from the federal government and the state government it's like hey we want to fund things that are ready to go. So that was a decision we made I don't know seven eight years ago. It's a while ago to actually change that mindset for that. Do you have that still changing?

Yeah, we're still getting there.

So to complete my thought um I was not disagreeing that we should have projects in design. What I was wanting to clarify that when you say in progress, there's a difference between in progress with the design and we have a design contract. We want to finish that contract. But then there's the next step of act if we don't have funding for the construction. Is that something that we should hold and finish the other projects first and not bring on new debt? I just wanted to clarify that that's that because they're a distinct step. No, I don't think anyone's disagreeing with you. And what director, excuse me, what excuse me, come home. What director Rector mentioned earlier is a desire to not put any transportation bonds in front of the citizens this cycle because we need to finish the work that is currently going, which I think is exactly what you were saying we needed to do. I think we're all in violent agreement here. There's aggressively agreeing aggressively agreeing.

Transportation is just one example. There are water and wastewater which don't go to bonds. So would not be under that um recommendation that would need future debt for water and wastewater. So that would increase that could increase um water rates as well. So, um, I I wasn't sure that we all had clarity about what our definition was in process and where that was in process of a contract or in process of the the the projects as a whole. So, I just wanted to to have clarity on that.

I think the target funding year is what should dictate that for you because I every now and then I see a design few years of zero and then a potential funding. And as always, as I'm going to go back, as Jonathan mentioned, this is an annual process where things get pushed out uh or brought forward on a regular basis. I do invite in the next meeting into uh that you bring your list of things that you think should move forward and things that should uh pull back.

Can I just say say one more thing? I I I completely agree and and mayor, I agree. I think we're all violently in agreement. I I think that um I I love that we have had this conversation. I think that there has been even more rigor than normal from your all's part and I think that's great. Great.

I know it's in a time crunch. You actually also came forward with a lot of really good feedback. There's a ton of good ideas and things we can do for next year. I also did not want to forget in you know the forest for the trees that I believe direct director said he's already cut about half of the potential debt next year and it was over $100 million that he's already rep prioritized and moved and saved from plan. So we may still want to move some things around but I want to recognize that you've already done

more work than ever that I've seen on the way that you all are handling the prioritization of these projects. Well, I mean, and I also want to say that that's what I've seen staff consistently do. Try to find either alternatives, you know, alternative financial uh financial resources for things or say, "Hey, listen, particularly I feel like we're in bizarre land because like I I remember having this conversation with Doug for what, five to seven years. Why the heck are we bonding these things if we can't get it done? Let's be realistic about what the heck we're actually doing. So that's why I'm I I don't understand the disconnect because I'm like, wait, we all are saying

I think it's great that it's actually happening now and it wasn't 5 years ago or even two years ago. I mean, sometimes we we complain that we've gone too far enough, right? I think we should the uh the magnitude of director's accomplishments. He has done something that was not done last year or the year before or the year before that. uh in terms of prioritizing and organizing the spending on I would say grouping he's done something that that we have been struggling towards uh like you know blind men looking for an elephant in the dark uh for many years and I very much appreciate what you're doing.

Thank you. Um and this is new. This is good. I feel like you and the and the PNZ are, like I said, in the same direction, not quite at the same places. We will, as the mayor suggested, scrub ourselves for what we think are highest priority and lowest priority projects. Scrub ourselves. I would very much like to hear uh input from y'all

about those areas that you think we should definitely push forward, those areas that maybe we should we should hold back a little bit more and and I I will look at at whatever feedback I get from you and that will be part of my recommendation process. Um, and uh I, you know, I've been sitting up here, you know, now this is my sixth year doing this, and I've never seen uh a a board uh that brought this level of uh of dedication and thoroughess to the process. So, I want to thank all of you for that. And direct director, I really really want to thank you for your leadership in this area. And I I hope that um we will be able to move forward in a way that maximizes the the production of products and minimizes and by products I mean engineering products, right? Um and minimizes the the the burden on our taxpayers. And I think you guys have done a lot uh to move us in that direction. And I really appreciate everybody's, as Ruby says, aggressive agreement about the uh about that goal. Thank you.

All right. Thank you, David. Um I'll I'll reiterate uh yeah, thank you for your uh thorough review of the capital improvement plan. I will invite you uh final comments and and to adjourn your meeting. Yeah, I have a couple of questions. How do you want us to get our thoughts to you? I think I think just email it. You're welcome. You're welcome to email your individual thoughts. I I don't know that you need to have a special meeting in order to bring them together, but yes, email work. And then um I guess another question for me is once we email the city, you know, Ashley and yourself, um

is there a way to like get back to us on, oh, I understand what you're saying, but this is the reason. Can you be more transparent in the email or are you going to So, so your your email to us, I would say at that point in time your your statutory duty is is done. Okay.

Um I mean it it kind of is already but um we would love to receive it. I'm sure you'll get some back and forth if we have questions about it and then you're welcome to to attend and sign up for for your three minutes to speak at uh at our future meetings if there are things that uh don't align with the way you think they should go. And Sally, I think what you're asking for, correct me if I don't want to put words in your mouth, is that when you do give your proposals, you like more clarity, some some information that may not have been presented to y'all regarding why that rationale was presented. Is that right? Correct. Cuz I Matt just literally said, "Oh, the reason is X, Y, and Z." And then that's Yeah. Yeah. Absolutely. That's Yeah. If you say,

"Don't replace the roof." And he says, "But there's a hole in it." Great. You want you want to know you want to know why he says no, we're going to do it anyway. Yeah. You know, not just we're going to do it anyway. Great, great point. Great question.

I'm interested in your thoughts on any specific projects that you think either should accelerate or should be pushed or that you think is the right time. So, if you had any specific thoughts that about that, I would love to hear that. I did want to just point out that last year uh the deputy city manager and his team did a lot of work in between the the drafts of our budget regarding the CIP. So we did start some of that work last year and I just did want to recognize that we we are moving forward from that work. So I just want to uh thank the team last year and this year for for working towards this goal of more transparency and and better understanding of the project. If you want to give her a call to make sure you get her information, it's 512 8675309.

So the I think I think we all get that. Yes. I'm sorry. Um the latest the latest draft to the CIP. Is that the one that's in the city council agenda or is there a draft four is the latest and that's what's in their packet coming and and that's what they voted on. Yeah. No, it was number two. They voted on draft number two. Draft number two. In draft number four, he did start incorporating our comments, right? The prioritization of the existing trying to reduce some some some of the cost associated with it. So he's already incorporated some of that in the draft. You guys are

wonderful. Wonderful. Levi, is this timeline pretty fixed in country year to year this uh schedule of the CIP adoption? Uh gen generally speaking, yes. Okay. Like like I mentioned, it's it's it needs to be a program, not a process. It's need to be something that happens all year long, not just in prepar not just for 3 months here before budget season because the reason I was asking is again a lot of the questions that have served us through this conversation are questions that we all had obviously but the timeline was just typed. So going forward in understanding what this looked like, starting this process earlier point I think will help. I think I think next year you're going to get more and and you guys meet monthly, correct?

All right. Cuz I I see a little over 3 months here and that's that's a lot of meetings for us um between city council and lunch and learns and retreats and all that. So it it it seems like a lot to us, but I understand if that's only three meetings, that's and and probably only two for you. Yeah. Once and then they have to prove it the next time. That's not enough. So the three months is just the part that we see towards the end of the process, right? Updates. I think that brings us to Yeah, I think we're good. I just want to thank um Matt's whole team. Uh, I know it's a more than a oneman band, so I just really want to thank everybody doing a bang up job. Um, I know we're

we're very difficult this session, but thank you. We we appreciate it. Uh, I'd invite you to uh to gabble out and we've got four more items to talk about when you're uh when you're done. We're going to uh PNC is going to adjourn at 10:02 p.m. Thank you. All right. Thank you for being here.

Thank you. Uh council, uh we do have a couple of executive session items to discuss, but before we do that, I'm going to hop back to these um to these uh pulled items from consent. So, we're going to start with 5A, which is an ordinance on second reading with captain reading an ordinance of the city of Flville, Texas, amending chapter 95, parks and recreation, article 5, recreation program standards of care of the city code of ordinances to adopt standards of care for the city's youth recreational programs as required by state law uh and amending various sections within the article to update the standards containing the cumulative ins and severability clauses and providing other matters related to the subject. Uh, Jonathan, I believe you pulled this item. No.

Yeah, it was. It was. Yeah. Yeah. Uh, yeah. I just wanted a a quick reminder of what if any changes we're having to make um as part of this. I know I know it was statutoily required. No. Okay. Correct. Flooding or anything. Jonathan, can you remind us of there there were some statutory updates? Uh, but statutoily required updates. Yes. So there was uh one really major change and it was updating our weather policies uh which is something we do quite often to make sure that it matches the ISD and Noah National Weather Service. And what was that policy? Uh specifically it applied to the flood policy. Mhm.

All right. Does that answer your question, Jonathan? Yeah. Thank you. All right. Move to approve. I'll let you do a second. I I like to encourage the person who pulled it to move it cuz then it cuz then I know we're done. Then I know we had the conversation that needed to be had. All right, that passes unanimously. That takes us to item 5D, which is a fiscal year 26 uh quarter 2 investment report. Melody, I believe you pulled this item.

What's wrong? Uh well I had sent questions in advance uh because there was information that on this move um format there's information that is no longer being provided like the interest rate yield from quarter to quarter and so I had asked for that information of the interest um and then the other question was uh there was $60 million increase in the investment just wanted to get an understanding of that from quarter to quarter and then was just asking if the format if it's possible to get a summary report by fund because we have like five pages and the subtotals aren't in there but would it be possible to get something on a higher level just to look at the summary?

Um I can look at all those reports. Um we are using a new software and it has a lot of reports in there. So I'll have to kind of dig in with our representative and see what we can do. Um so let me clarify. So if our reporting system doesn't currently report that out, I have not directed staff to create reports manually. As we know that human error is what often times messes up financial statements and so we only report out what the software allows us to report. And and how long have you guys had this new software? We started at the beginning of the fiscal year. Yeah, it's new. The beginning of this fiscal year. This fiscal year. Okay. So,

so you're still kind of getting used to the So, I I heard the question $60 million increase in an investment. So, that was we sold two bonds in February and those the intended purpose of those over 80,000 water and waste water. Okay. Oh, specifically water. So, does the system not give us the um average interest rate or current what it was called current quarter average yield and fiscal year-to- date average yield? I what I said is I I still need to look and see what reports we can. There's a there's a huge amount of reports that we can pull from the system. We need to go in and figure out what report gives us what information. Okay. So, this information may be in May. It may be maybe. Okay. It may be

and it it was in the the software that we So, those reports were being done by the investment advisor. They were not pulling them from the software. They were creating that page on the front. Um, so I have sent the sample to the rep to ask if that is a report that we could add to our to our overall report. I was trying to not make the report too long because it's already pretty long. Uh, but to make sure that all of the pieces that are required by the public funds investment act are included in the report.

Okay. So average yield is not a required um item to report. I mean the yield is in the report. It's in every single investment that's reported on there. Okay. So just not the total overall for the portfolio is not in the existing reports that you have right now but it could be might be something. Sorry Melody today.

It's always fun when you have new software isn't it? I guess the last question was because there was um a a change in the the Q one fiscal year Q1 December 2025 about it not including everything that was and I just wanted to make sure that we've implemented procedures to ensure that it ties back to our balance sheet. Yeah, there was one investment missing and it and it was bought right at the middle of our conversion. So yes, but I am having them QC against the the ledger. Yes, for sure. Thank you. All right. You have a motion we approve the quarter 2 investment report. Second. Oh, now I have a bunch of questions.

Well, I don't know how much interest we've been making. It's It's on there. That's too late. Uh, all right. So, that brings us to I've been informed that item 6G is no longer for consideration. Uh that brings us to item 6H, executive session item, consultation with legal counsel pursuant to section 551.071 of the Texas Government Code regarding emergency medical services. As well as item 6 I, executive session uh deliberation of personnel matters regarding the appointment, employment, evaluation, reassignment, and duties of the city manager pursuant to section 551.074 of the Texas government code. The time is 10:08. We're in executive session. Y I'm sorry.

Did

you read that? Yeah. Where's David? He was He was talking back there. Who is he talking to? Oh, is he talking to Caesar? Where is Caesar? Oh, I hear him. Do we hear the both of them? There they are. There we are. Okay, let's go. Time is 11:15. We are back from executive session and no action was taken. Believe we do have an open session item to consider. That is item. Uh where' it go? Item 6 I. Uh open session discuss and consider action regarding city manager. Mayor motion. I would

motion um to approve authorizing the mayor to finalize and execute the employment and severance agreements with James Harson, the city manager. I second that. Uhoh. Hey, when we when it starts getting after 11 salty motion passes unanimously. Did you see that like that? The time is 11:16. Yeah. There being no other business. Well, I I guess we can keep James here a little bit. Not yet. We're ajourned.