City Council - Regular Meeting

Welcome everybody to the uh Overland City Council meeting for May 11, 2026. Um thanks for waiting outside while we handle some stuff up here, but uh glad to see everybody's back and settled. We start the roll call, please. Here councilwoman Ferguson here. Council MO. Councilman Bernard here. Councilman Bennett here.

Okay. Uh please rise for the pledge of allegiance. And if it's your first time here, we do remain standing at its conclusion uh in remembrance of our servicemen and women. But uh tonight, we're also going to add something a little uh unfortunate. Uh I think you've probably seen on the news that uh a senior at Rittner High School who was uh named prom queen uh passed in a car accident uh just last weekend. So uh we'll remain standing uh in silence in her memory and that of her family and the written community. To the flag of the stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Please be seated. Okay. Uh time for community announcements. Uh this evening I have two. I guess we'll go alphabetical by last name. Edi Kuminati. This is going to be excuse me this is will be really quick. I just want to thank the mayor, the council, the city administrator, city clerk, and the city attorney for including us in the the calendar, the 2026 calendar. The pictures look great and I think it will bring lots of people down to the market.

As always, we invite you. We have great food, great produce, great stuff, so please come and see us down there. Thank you. Thank you, Edie. Uh, community announcement number two, Diana Suzuki Tyrie. I wanted to give an update uh on the garden that it's coming along and I wanted to thank Larry for weed eating. Did that happen? John. Oh,

okay. So, uh I was there earlier just before this meeting and watering my uh plants and uh meeting a new person to assign a box. So, they're getting assigned and other people are coming and uh the plants are looking good and um so we're getting some new people assigned and excited about it. So, things are coming along. Perfect. Thank you. Thank you.

Okay. Uh in terms of uh public hearings tonight and legislation, we have a lot going on. Uh we're going to get through this as quickly as possible and for those who are seeking approval. Uh we'll have the public hearing here uh and then we'll ask if there's any comments from any uh council members or audience members. If so, you can step up. If not, you can remain seated and then we'll have ordinances there approving that a little bit later in the agenda. Once you're approved, feel free to take off. So, we'll get through these uh one at a time. Jason, if you want to take care of the public hearing, please.

Yes, sir. Please take notice that the city council of the city of Overland, Missouri will conduct a public hearing on May 11th, 2026 at 6 PM in the council chambers of Overland City Hall located at 9119 Lackland Road, Overland, Missouri 63114 for the purpose of reviewing and receiving comments with respect to the following matters. 1525 Woodson Road, amended planned development, FedEx. Uh 1978 Interbelt Business Center Drive, CUP construction contractor. 9387 Page Avenue CUP restaurant. 9560 Page Avenue CUP auto repair facility. 1540 Fairview CUP warehousing hazard hazard, excuse me, with light with retail light and repair services on site. and 1990 Interbelt Business Center Drive CUP durable medical equipment sales. All interested parties may attend to be heard at the public hearing. So the first one is 1525 Woodson Road. Um this is for FedEx Corporation. Uh this was to amend their planned unit development. This is in the uh planned development manufacturing zoning district. This is a warehouse distribution facility. So, the proposed amendments relate to the construction of improved security guard facilities, uh modification of existing parking areas and lighting improvements. Um the amended uh PUD also incorporates all site plan and excuse me, site improvements constructed since the amended preliminary development plan was approved in 2003 and and for the ladies and gentlemen on the city council and the mayor, uh there was a a summary of all of those items in your packet for for your review. So, uh, this is the FedEx site. Um, so again, they're installing a new, uh, guard tow or guard shack building structure. Um, some other, uh, parking improvements and some lighting and planning and zoning recommended approval.

Okay. Any questions from the audience? Comments from the audience on this project, from the board? Next, please. Uh so the next one is 1978 Interbelt Business Center Drive. This is for Protect Roofing. Um it's for a CUP in the M1 um manufacturing district for construction contractor's office. The roofing company days and days and hours of operation are Monday through Friday 7:00 a.m. to 5:00 p.m. Total number of employees six on the maximum shift. Overnight parking for one company vehicle. Uh outdoor storage is prohibited and planning and zoning recommended approval. And so they are located in the small uh building bordered by the uh by the red lines there on the screen.

Okay. Any questions, comments from the audience, from the board. Next, please. So 9387 Page Avenue is um business is Captain D's. It's for a cup. It's a change of ownership. It's in the C2 general commercial district. Uh, it is a fast food restaurant with a drive-thru. Days and hours of operation are Sat or excuse me, Sunday through Saturday, 10:30 a.m. to 10 p.m. Total number of employees is 17. Overnight parking is prohibited. Outdoor storage is prohibited and PNZ recommended approval. And so that is the existing Captain D's. Again, this is just a change in ownership um with respect to the CU.

Yeah. And just for everybody on the board, we we got rid of change of ownership applications for this, but they changed ownership and it was beyond the time to notify us. So that's why they had to go through that process. U questions from comments from the audience from the board. Yeah. Will this business still be operating under the name Captain D? Yes. Yeah. It's just been sold from one kind of holding company, if you will, to the other to another. Thank you.

Next one. Uh so the next one is 9560 Page uh Page Avenue uh what the hail auto repair uh CUP uh for a automotive repair facility in the PDC or plan development commercial zoning district. The days and hours of operation are Monday through Saturday 9:00 a.m. to 6:00 p p.m. Uh total number of employees is owner operated and then various subcontractors. Overnight parking. One company vehicle uh can be parked on site. The other or any customer vehicles must be parked inside the building overnight. Um outdoor storage is prohibited and planning and zoning's recommendation was approval condition upon the lot consolidation or the consolidation of the two lots. So the lot with the solid border is um excuse me 9560. The other lot is uh the 90 uh what is it? 9554. Um, so the requirement is within nine months they obtain approval and have those lots uh consolidated into a single lot.

See, I got a problem with they've been operating for how long now without permits and all that. Um, was it two years, year and a half? And we've been sending people up to probably get permits and all that.

Yes, sir. So, there was an issue um with the ownership of the property. Um there was a probate issue. Um and I want to say it was sometime in December or January of this year where the court appointed a public administrator who could actually sign documents on behalf of the um parties involved. U so they had actually applied for all the the all the requirements, the business license, all of that. Um then they operated and have continued to operate it, excuse me, continued to operate. Um in the meantime, there was all this issue going on with the ownership of the property and the probate issue in court. So that was a problem there that had to get resolved. We tried to get it resolved. finding the court ordered or appointed a public administrator who could sign documents on behalf of the estate. And I'll just add as a probate attorney, uh, some of this may have been the fault of the business here. If I apply for a recommendation for the probate court in St. Louisis County today. I usually I probably won't hear anything until early August to give us some sense of how long that stuff can take.

Year and a half. I think it's been at least a year. Excuse me. I didn't mean

Okay. Uh any other questions, comments from the board? This will come up again with legislation. Any question, comments from the audience on this one. Is there a representative from that business here? Okay. All right. On to Fair View. So, the next one is 1540 Fairview Avenue. Um, this is for Walter Incorporated. It's a cup uh in the M1 manufacturing district. So, it's uh warehousing uh hazardous and light retail and repair services. Hours of operation are Monday, excuse me, Monday through Friday 7:00 a.m. to 5:00 pm and then Saturday 7:00 a.m. to 12:00 pm. Uh total number of employees is six on the maximum shift. Overnight parking is up to eight company vehicles, excuse me, with uh screened in uh within the screened area. And then outdoor storage is also permitted within the screened area and planning and zoning recommended approval um of this uh cup and that's the location that's over on Fair View in the industrial area. Any questions, comments from the audience? Questions, comments from the board? What was the hazardous material? Is it just the batteries?

I think it's just according to their letter of intent, it's the batteries, like for the forklifts and stuff like that. Okay, thank you. Yeah, it's a scary word to see, but okay. And then is that it? I'm sorry. Go ahead.

So, the next one is 19 um 1990 Interbuilt Business Center Drive. Uh this is a cup. This is for um excuse me I'm sorry lost my page uh Solventon for it's in the M1 district. It's light retail. It's durable medical equipment and supplies. Days of hours days and hours of operation are Monday through Friday 9:00 a.m. to 400 p.m. Total number of employees is 7 on the maximum shift. Overnight parking is three company vehicles. Uh outside storage is prohibited and planning and zoning recommended approval. Uh and again it is located in one of the spaces inside the red bordered area. Questions, comments from the audience, questions, comments from the board. All right, close the public hearing. All right, on to approval of the minutes. Just one set of minutes for the April 27th, 2026 council meeting.

Make the motion. Second. All in favor? Any opposed? Motion carries. On to approval of the bills. Motion. Second. All those in favor? I. Any opposed? Motion carries. U Melissa, your report, please.

In addition to the conditional use permits, the planning and zoning commission approved site plan for 1978 Interbuilt Business Center. Uh site plan for 93 to87, all of the same ones, 9560 Page Avenue, 1540 Fairview Avenue, and 1990 Business Center. Um and finally, the final call um for reservations for the municipal league installation dinner is tonight if you let me know if you want wish to attend. Thank you. And Joe, your resolutions and ordinances, please.

Thank you, Mr. Mayor. I have the following legislation to offer tonight. The first is resolution 202622 authorizing contracts for on call support of urban forest tree care services. Motion to approve. All those in favor? I. Any opposed? Motion carries. The next is resolution 2026 23 resolution authorizing contract with Power Cerbers Company LLC for the purchase of a Power Curb Machine for use by the Department of Municipal Operations. Motion second. All those in favor? Any opposed?

Motion carries. The next is resolution 202624 amending fiscal year 2025 2026 budgets as noted herein. Motion to approve. Second. All those in favor. Any opposed? Budgets are amended. The next is resolution 20265 notice of records scheduled for destruction. Motion to approve. Second. All those in favor? I.

Any opposed? Motion carries. The next is first reading of bill number 14, 2026, an ordinance amending a site development plan of one parcel consisting of roughly 27.9 acres as more fully described herein as submitted by Federal Express Corporation on behalf of St. Louis Industrial Building LLC owner to amend the site development plan per application PPP 2600001. Motion for second reading by title only. Second. All those in favor? I on to the second reading, please.

This is the second reading of bill number 14, 2026. An ordinance amending a site development plan of one parcel consisting of roughly 27.9 acres is more fully described here in and submitted by Federal Express Corporation FedEx on behalf of St. Louis Industrial Building LLC owner to amend the site development plan for application PPP26001. If passed, bill number 142026 will become ordinance number 202614. Motion to approve. Second. Pull that vote, please. Councilwoman Ruckman, yes. Councilman Robleski, yes. Councilman Furnus, yes. Councilwoman Stable, yes. Councilwoman Ferguson, yes. Council member Maho, yes. Councilman Bernard, yes. Councilman Bennett, yes.

Motion carries. This first reading of bill number 15, 2026, an ordinance granting a conditional use permit to Protect Roofing LLC to operate a construction contractor roofing company facility at 1978 Interbelt Business Center Drive in the M1 Manufacturing District as provided for in section 4240C and appendex A, the municipal code of the city of Overland. Motion for second reading by title only. Second. All those in favor? I. Any opposed?

Second reading. This is second reading of bill number 15, 2026, an ordinance granting a conditional use permit to protect roofing LLC to operate a construction contractor roofing company facility at 1978 Interbelt Business Center Drive in the M1 Manufacturing Zoning District as provided for in section 400240C and appendix A, the municipal code of the city of Overland. If passed, bill number 15, 2022 will become ordinance number 202615 to approve. Second. Pull that vote, please. Councilwoman Ruckman, yes. Councilman Roleski, yes. Councilman Furnus, yes. Councilwoman Steel, yes. Counciloman, excuse me. Councilwoman Ferguson, yes. Counciloman Mjo, yes. Councilman Bernard, Councilman Bennett,

yes. Motion carries. This is first reading of bill number 16, 2026, an ordinance granting a conditional use permit to Keith Johnson to operate a fast food restaurant with drive-thru at 9387 Page Avenue in the C2 general commercial zoning district as provided for in section 400230C and appendix A of the municipal code of the city of Overland. Motion for second reading by title only. Second. All those in favor?

Any opposed? Motion carries. Second reading of bill number 16, 2026, an ordinance granting a conditional use permit to Keith Johnson to operate a fast food restaurant with drive-thru at 9387 Page Avenue in the C2 general commercial zoning district as provided for in section 400230C and the Panax Amen. If passed, bill number 162026 will become ordinance number 202616. Motion to approve. Second. Hold that vote, please. Uh, Councilwoman Ruckman, yes. Councilman Robleski. Yes. Councilman Furnus. Yes. Councilwoman Stable. Yes. Councilwoman Ferguson. Yes. Council Raho. Yes. Councilman Bernard. Councilman Bennett. Yes.

Motion carries. This is first reading of bill number 17, 2026, an ordinance granting a conditional use permit to Allen Korea Machado to operate an automotive repair facility at 9560 Page Avenue in the PDC plan development commercial zoning district as provided for in section 4250B3B and appendex A of the municipal code of the city of Overland. Motion for second reading by title only. Second. All those in favor? I. Any opposed? Motion carries.

This is second reading of bill number 17206, an ordinance granting a conditional use permit to Alan Ka Machado to operate an automotive repair facility at 9560 Page Avenue in the PDC Plan Development Commercial Zoning District as provided for in section 4250 B3B and appendix A of the Municipal Code of the City of Overland. If passed, bill number 17, 2022 become ordinance number 202617. Uh and before I think some of you might be thinking about this stuff. Uh this applicant was instructed to appear uh before us this evening. Does it all the time? I mean we send people up there tell them not to work there and he go continues to work.

I'll make the motion to bring it forward. I'll second that motion

to approve it. Motion to approve. Second. Okay. Uh, pull that vote. Yes. No. Yes. Yes. No. No. Yes. No.

Uh, Mayor Little. No. Okay. On to the first reading of bill number 18, 2026. An ordinance granting a conditional use permit to Walter, Inc. to operate warehousing hazardous with light retail and repair services on site at 1540 Fairview Avenue in the M1 manufacturing zoning district as provided for in section 4002 240C and appendex A the municipal code of the city of Overland. Motion for second reading by title only. Second. Second. All those in favor. Any opposed?

Motion carries. This is the second reading of bill number 18, 2026, an ordinance granting a conditional use permit to Walter, Inc. to operate warehousing hazardous with light retail and repair services on site at 1540 Fairview Avenue in the M1 manufacturing zoning district as provided for in section 400240C and appendix A of the Municipal Code of the City of Overland. If passed, bill number 18, 2022 will become ordinance number 202617. Motion to approve. And pull that vote, please. Yes. Yes.

Yes. Motion carries. This is the first reading of bill number 19, 2026. An ordinance granting a conditional use permit to Sam Mlen to operate light retail establishment medical equipment supplies at 1990 Interbelt business center drive in the M1 manufacturing zoning district as provided for in section 4240C and appendix A the municipal code of the city of Overland. Motion for second reading by title only. Second. Uh all those in favor. Any opposed?

Motion carries. This is second reading of bill number 19 2026. An ordinance granting a conditional use permit to Sam Mlullen to operate a light retail establishment medical equipment supplies at 1990 Interbell Business Center Drive in the M1 manufacturing zoning district as provided for in section 400240C and appendix A of the municipal code of city of Overland. If passed, bill number 19206 will become ordinance number 202618. Motion to approve. Second. Hold that vote, please. Yes. Yes. Yes. Ferguson. Yes. Yes. Motion carries.

And I think all of the applicants have taken off as we worked our way through. This is first reading of bill number 20 uh 2026. Nordics exempting the city of Overland, Missouri from temporary extended hours for selling service and allowing consumption of intoxicating liquor within the city of Overland during the 2026 FIFA World Cup. Motion for second reading by Tyler Ali. Second. All those in favor?

Any opposed? Motion carries. This is second reading of bill number 20, 2026. An ordinance exempting the city of Overland, Missouri from temporary extended hours for selling, service, and allowing consumption of intoxicating liquor within the city of Overland during the 2026 FIFA World Cup. If passed, bill number 20, 2026 will become ordinance number 202619. Motion to approve. Second. Call that vote, please. Yes. Yes. Yes. Yes. Ferguson. Yes.

Yes. Yes. And for those in the audience who don't know what we're doing here, uh the state set uh I don't know if it was a statute or some policy that said during the World Cup all bars can open for 24 hours a day through the term of the World Cup. Um the World Cup's held in the United States. So oftent times at the World Cup games are on at 2 3 4 5 in the morning and that makes some sense. Um we chose the right to opt out of that. So, our bars will operate at normal timelines during that five weeks. Sorry. Damn. I voted against

I stay up late. I would I would have been there at 2 or 3. But this is the first reading of bill number 21206. An ordinance for the purpose of establishing minimum regulations for controlling erosion and sediment from land disturbance activities at construction sites within the city of Overland, Missouri. providing for the issuance of permits, making of inspections, collection of permit and inspection fees, and providing penalties for the violation thereof through the adoption of the land disturbance code of St. Louis County, Missouri as the land disturbance code of the city of Overland, Missouri. Second reading by title only. Second. All those in favor? I.

Any opposed? Motion carries. This is second reading of bill number 212026, an ordinance for the purpose of establishing minimum regulations for controlling erosion and sediment from land disturbance activities at construction sites within the city of Overland, Missouri, providing for the issuance of permits, making of inspections, collection of permit and inspection fees, and providing for penalties providing penalties for the violation thereof through the adoption of the land disturbance code of the city of disturbance code of St. County, Missouri as a land disturbance code of the city of Overland, Missouri. If passed, bill number 212026 will become ordinance number 202620. Motion to approve.

Second. Pull that vote, please. Yes. Yes. Ferguson. Yes. Yes. Motion carries. This is first reading of bill number 22, 2026, an ordinance authorizing an agreement with St. Louis County, Missouri for the provision of code enforcement services land disturbance code. Motion to approve. Second. Oh, second reading by title only. Change your motion to second reading. I'm sorry. Second reading by title. Second. And all in favor? Any opposed?

Thank you. This is the second reading of bill number 22, 2026, an ordinance authorizing an agreement with St. Louis County, Missouri for the provision of code enforcement services land disturbance code. If passed, bill number 22, 2026 will become ordinance number 202621. Motion to approve. Second. Pull that vote, please. Yes. Yes. Fergusard. Yes. Motion carries.

This is the first reading of bill number 23, 2026, an ordinance of the city of Overland, Missouri, approving and authorizing the execution of an assignment and assumption of amended and restated redevelopment agreement for the Overland Plaza Shopping Center and authorizing certain actions in connection therewith. Motion for second reading by title only. Second. All those in favor? I. Any opposed? Motion carries. It's

the second reading of bill number 232026. An ordinance of the city of Overland, Missouri, approving and authorizing the execution of an assignment and assumption of amended and restated redevelopment agreement for the Overland Plaza Shopping Center and authorizing certain actions in connection therewith. If passed, bill number 23 2026 will become ordinance number 202622. Approve. Second. Pull that vote, please. Yes. Yes. Yes. Yes. Yes.

Motion carries. All right. Thank you, Joe. Thanks for bearing with us through all that uh all those technicalities. Um on to staff reports. Hopefully we can lighten the mood here a little bit. Uh Carla, report on the market, please. Well, we are very welcome that we are open for the 2026 season. We had a very good day. Had a few bumps in the road first thing in the morning, but other than that, everything went well. Lots and lots of people there were there. We appreciate Patrick's help, Lee Furnace's help, those that did come. We appreciate you all for coming. This week, of course, is our May 16th is our parade that will be coming through. We hope it will be another great thing for for the Overland community and hope they'll stick around. That's all I have for today.

Thank you, Rick. Anything from Summer Events?

Yes. Thank you for letting me talk. Uh, Saturday starts our summer 2026 summer events. Be there. We're going to have a orchestra playing at Norman Myers Park. It's going to be free. Can't ask for better than that. Going to be 65 piece orchestra. They start at 2 o'clock. Be there. We're going to have fun. All right. All right. Thank you. Thank you, Mr. Crowder.

Mayor, I'm tempted to say this is bill number 1626 and that's the date of that's the date of our parade. Now, Councilwoman Ruckman told me how to approach the weather when I started doing parades with her. She said, "Don't look at the weather channel." Wasn't that it, Beth? That's it.

We have the marching band. We have the Rhythmats, the ROC. We have an electric school bus that says on the side of it, "I'm electric." We've got 20 classic cars. We've got a parade. I really can't remember one any better. And I've heard about parades in the 50s. I wasn't watching then, but I can tell you this one Saturday is going to be a dandy. Uh, after, as Rick just said, at 2 o'clock, we have this same orchestra as the Christmas concert. Same same people, and they're going to have a patriotic concert, and they wanted an honor guard. Well, that's hard to find because all the soldiers are getting older, and they quit doing them. But I got the Boy Scouts and they want to, this is a good place to bring this up. They want to borrow that Missouri flag. They got the United States, but they need Missouri. Can we do that, Melissa?

You'll sure get it back.

And you're I'll get it back up here and I won't poke the ceiling leaving. Uh my commissioners are out right now uh picking looking for the June home of the month. They've already called in on W two and W one, but we're not ready to announce because we're doing research now. It's just not a matter of picking an address as Karen will know. We look for make sure there's no code violations. Two sets of eyes, maybe three, look at the property. It's a big deal and we try and do it right. So, we're not going to look at the weather, Beth. Fact, as a matter of fact, it's looking good because I did look. So, anyway, see you along the I think the highlight of the parade's going to be Greg Wesy is going to be Uncle Sam. His wife's going to be the Statue of Liberty. And they have purchased little not paper, cloth American flags for all the kids along the way. That's Overland. Thank you very much. Thank you.

And chief, your report for this evening. Uh, this Friday is our annual cop on a rooftop at Dunkin Donuts, 10:250 page from 6:00 a.m. till noon. I think it might rain. I'm pretty sure there they'll still do it. We just won't be on a route, bro. Yeah. So, everyone loves donuts. Nice. Thank you. Uh, nothing in the way of residents comments. any city council reports this evening?

Just really quickly about the parade. Council members, uh we've got the wagon reserved for all of us and Aaron has provided a bunch of flags for us to hand out to along with the commission members. So, if anybody's available to be on the wagon and I know some of you have already volunteered to help. So, we need all the help we can get getting everybody lined up. Um, Ken, there's at least 10 or 11 Jeeps, a Jeep club called and are going to be participating. So, we've got vehicles every which way. So, love to see everybody. Uh, lining up is starts at 9, we go at 10. So, love to see everybody. Thank you so much. Perfect. Thank you. Um, anybody else? We have dog treats. I ordered them today. You're awesome.

Good idea. I always forget that. Um, so I'll make mine relatively quick. Um, in setting up this concert, um, not only did we organize this whole crew to come and do a special, uh, outdoor concert in May, uh, but our street crew had to build sound shields that the band needed for the stage. So, uh, with emails for building this stuff, confirming the band, getting the locations, having a backup location, and they've been of rain, I'm thinking of probably at least 300 emails and texts that have gone between myself and Mr. crowder and the organizing folks here. So, my goal is that we have at least one person per email. So, if we can get a big crowd out there, u they they bring their own crew. You know, they they have their own fans that travel to see them. So, we're going to have a good start there. But, come enjoy uh the weekend. Come enjoy the Saturday out here. It's going to be it's going to be nice. It's going to work out. I'll take warm, but we just don't want any rain. And FYI, if it does rain, we have the auditorium at the high school all set up with staff. So, we're going to make that call Thursday at the latest. Uh, rain or shine, we're going to have to make that decision so everybody can get every everything set up for it. And I do apologize if this is not public, but um, tomorrow morning at OBA, is this a public event? Okay. Uh, Dr. Kilbright's doing the state of Rittner. So, he's done this a couple times in the past and he's giving an update on uh, what's going on with the district. So, he typically does that at the auditorium. uh this year he's doing it for uh for us at the community center tomorrow morning at presentation at 7:30.

So that's open if anybody wants to come and join us uh for more donuts tomorrow. Um and last thing here more of a working point is especially tonight with that business with the issue. Um it is burdensome for folks to go through planning and zoning and then some of them go to board of adjustment and they have to come sit here just for approval and 98% of the time it's a little redundant. You know they don't even say anything. They just come sit here and we go forward with the approvals. So I'm going to make the recommendation that um for all of those that are seeking approval for PNZ approval here that we can allow them to call in or zoom in. So, just say you don't have to show up, but be available from 6:00 to 8 o'clock. And if we have to call you or Zoom you, if you're not available, then it's a problem for you. If you are available, we're just going to handle it that way because some of these folks, especially the belt stuff, they're from out of town, you know, and some of these folks, they're asking, you know, how many of us have to fly up for for this? I don't think it's worth it. If there's a big issue, and I know something's going to be contentious or something we really have to work out, different story. But for again, 95% plus of these issues. I think it's better served for them to just go home, have dinner, and if we need to reach out to you, we'll we'll get that settled that way. So, we'll work on details on that coming up so that way we don't have extra folks here that uh need to be here, but oftent times aren't aren't needed to speak. All right, so with that said, we still have a lot of work to do tonight. Um the the work sessions are public, so if you want to hang out and hear about the park funds, small funds, and general fund, that's where we're going to hit next. and it's 6:40. So, we're going to go straight into that uh work session with a motion to adjurnn into a work session.

Motion to adjurnn into work session. Second. All those in favor? Any opposed? All right, let's go for it.

So, um so this what I have here is kind of an overview or year-to- date for the uh 2020, excuse me, 2526 park fund. So, we had projected revenues about 2.2 2 million. Year-to date, we've received about 1.3 million. Um, the updated revenue projection is about 1.6, but that does not include the $930,000 in grants. Uh, because we don't know that we're going to get it in the fiscal year. Um, so that is without the fiscal year. That's why the 220 is so high is there's $930,000 that's included in that 220. Um, so the difference between the initial and the updated is 435,000. Uh in terms of expenses, we had proposed expenses about 4.2 million. Year to date, we've spent about 3.3. Uh we're projecting about 3.8 million. The bulk of the lake project has already been paid. Um I think I just got the uh pay app number 10 today. Um so I'm not sure, Erin, what that dollar amount was, but the majority I think of the lake project has been already paid. Um so that would leave a difference of 378,000. um less than what we had projected for their for uh 2526. Um through uh April 30th of 2025 through 2026, Hark fund revenues are up 5.14% compared to the same period last year. Uh as of April 30th, 2026, the ending fund balance totals 1.5 million. Again, that does not include the 930,000 from the grants. Uh and as of the total fund balance um as of April 30th uh 1.27 million was in the MOSIP liquid series um program. So revenues year to date um as you can see uh park sales tax is about 1.3

million. Uh most of dividends about 60,000 and again there's that municipal park grant uh number that's still missing. And once all these projects are done and wrapped up we will submit to that. I just don't know how quickly the grant commission is turning that around um for for those grants. Uh and it is also does not include the fund balance does not include uh which was not included in the original is the grants from MSD that we're still working through and the grant that we're also going to apply for through MSD for other expenses related to the lake. Um, so we had originally submitted to MSD about $230,000 worth of what we thought were eligible expenses. Our hope is to be able to get reimbursed for all of those through the MSDOMCI grant um program. So, uh, for year to date on expenses, oh, excuse. Um, uh, so year-to- date expenses, we've, again, we've expended about 3.3 million out of about a $4.2 million proposed expense. Again, the majority of that is the lake project. Um, and this slide, this slide just shows kind of what the projected expenses are for each of the the various departments in the park fund. Um, so again, that's where we come up with the 3.8.

What was the 35K difference in the summer engagement program went in at 43 and it's coming out at 75. We had fewer employees in the summer engagement program this last year. We haven't had any applicants for that.

Oh, okay. Uh so uh for the proposed budget um as always um the fund has to be balanced which includes expenditures have to be less than or equal to projected revenues and avail a available reserves. Um so this is the proposed park fund for next year. So we're projecting about 1 uh1480,250 in revenue and expenses are 1.8 8 million, which is a difference of $332,650. Um, if you kind of project that out, um, based on the fund balance of April 30th, 2026, you would have about 1.2 million in there. Again, this fund balance does not include the 930,000 from the the grants. Um, so again, projected revenues. Um, as I mentioned during the park fund, um, or excuse me, the general fund discussion, um, the projections for sales tax, the the sales taxes have kind of leveled out year-to-year, which is why I've increased them, um, from last year 1.2 to 1.4 million. Um, the most dividends, um, we're about, we're looking at about 80,000 for that. And then right now, we have not decided whether or not we're going to apply for a municipal park grant. uh if we decide we're going to obviously that would get folded into the budget but I don't think that we'll decide that by the next meeting. Um so right now again the difference in between last year and this year is $730,000. The majority of that's related to the grants um for the the project at the lake as well as the two bathroom projects the 930,000. Um so in terms of the projected revenues obviously the the park sales tax makes up the majority of the the park fund revenue uh MOSIP uh it's about 5% but the majority is is the park sales tax.

Uh and this just kind of kind of illustrates that point. Um so for proposed expenses for um next year uh we're about 1.8 million. That is a decrease of about 2.4 4 million. Um um for the park fund, the park fund is kind of a hybrid fund in that it it's got kind of salaries, benefits, operational cost, but costs, but it also functions as a capital, equipment, and projects fund unlike the general fund where the capital projects are in the capital fund. Uh the park fund typically includes other capital equipment and projects. So for next year um we are looking at uh this is a breakdown by those categories. So we're about 776,000 in salaries about 281,000 in benefits. Operational costs are about 4 point or excuse me 428,000 and capitals about 326,000 which gives you about 1.8 million. Um and again this just chart just kind of shows how everything is broken down uh within within the the park fund. Um so in terms of salary expenses, so as part of the uh 2627 park fund budget, the city council has approved a 2 and a half% cost of living for all eligible employees. Uh all eligible employees are also will receive a step increase of 2.5%. Uh topped out employees will get the 1% topped out. Um, and I would also note that this year's budget uh for the full year uh accounts for the increase in minimum wage uh which was passed in um uh we amended the budget last year or early this year to reflect the changes in state law. So this year accounts for um all salaries being paid at minimum wage. So, for salary expenses in the community center, we're about 428,000

summer engagement. Um, we did reduce this. Again, we haven't had a lot of applicants. Um, so if we were to get a flood, we could obviously amend this and increase it. Um, but to just leave the 20,000 in there seemed um kind of pointless because given that we haven't spent that nearly that um over the past few years. And also we have had some of that in the in the u out of the general fund which is where we had the person from writtener last year for the writtener connect for success program that was actually paid for out of the general fund because they work for department development. Um so parks and recreation is 327,000 and building maintenance uh there are no salaries applied to that um line item. So uh the benefit expenses um this is just kind of the projected increases that we factored into the budget. same as the general fund. Um so 30 for medical and everything else u except work comp is 10, work comp is 15. So benefit expenses for the community center is about 157. Uh the summer uh engagement is about 1,500. That's social security essentially. Uh parks and recreation is about 122. What gets you to 281830 for the benefits. Um and this just is a summary of the various benefits and the projected costs for each of those uh for the coming year. Um so other insurance um as in as in the general fund, we projected a 10% increase in the um other insurance. So for the park fund, that would be um 63,000. That's a $6,300 increase compared to last year. Essentially, this is property insurance for the community center and um for the various park properties. Um that's all that it is. Uh as in the past, the windhill buyback and the excess earthquake property insurance is all folded into the property

insurance. Few years ago, that used to be a separate policy. It's now all in the the property policy, excuse me. So the next slide is expenses by department. So, this just provides a breakdown of the expenses by department. So, you got the community center at about 924,000. Uh the summer uh engagement program is uh 21,000. Parks and wreck is 834. Uh and the building maintenance is 32,000. And again, this just kind of breaks down, you know, what department how the expenses are broken down between various departments in the park fund. Uh so this is the community center. Again, this just breaks down total salaries, benefits. Um uh so the the one item as I mentioned the total capital um equipment and projects. Um excuse me for the community center. Um there are there were three items that were requested. The light pole banners which we proposed to move to the beautifification fund. Um the HVAC replacement. the director had indicated to replace four of the units uh at the community center. I'm suggesting we were just we do it one at a time so that in the future, first of all, it's a big chunk of money. Second of all, if you replace them all at one time, the likelihood they're all going to go out at one time down the road is is higher. Um and then the other item is to put together some plans to um remodel the front desk at the community center, kind of the lobby. Not the actual

That's correct. It's just the plans. So, those are the capital items for the the community center uh portion of the park fund budget. Any questions about any of those? Um so, this is a summer engagement program. Again, this year we just reduced the number um from last year. there's no real change to it other than just that that dollar amount based on past experience with applicants. So, the positions that that would fall under this um uh account or department, if you will, are in park maintenance and at the community center. Um so th those are the items that are fall into the park fund. Uh so this is parks and recreation. So again, this just kind of lays out salaries, benefits, insurance, operations and then capital uh equipment and projects uh at 235,000. And this is a breakdown of those items. Um so park benches um which actually um is probably going to come out of here um and will actually probably be on your next council agenda because we're going to order those now uh so that we can get them in. Um, so we're probably going to drop that from um the budget. Uh, tennis court repairs.

Yes. So, essentially, we need to reseal the entire tennis court. Um, I do have a note at the bottom. Um, based on a recent conversation with the Army Corps of Engineers, uh, this detention basin project down at Woodson Road Park is still a go. Uh however, their best guess is three years or so from now before they actually start construction. So we're paying 30,000 to repair it then for years.

Um no, not necessarily. We don't know that it's the the tennis courts are not specifically a part of this project. The issue that we have is parking because they're going to take up the parking lot. So, what we have done is we have talked to them about, if you know where the park is, across from there is an empty field that's owned by the GSA. Um, what we've talked to them about is building a parking lot over there and essentially kind of a land swap where we get we get to use that as parking um for the tennis courts because obviously without the parking there's no point even having the tennis courts, right? Um there are, as I've mentioned before, a myriad of p of federal agencies involved in this. Um and now the big army has gotten involved. Um over the Samuel L. Davis Center, which is the building that you see when you enter the park. Um so got the Army Corps, the National Park Service, the Big Army, um and 17 other agencies at the federal government all involved in this project now. So, um, it's still kind of a wait and see kind of thing in terms

Yeah. I mean, three years I think is aggressive. Yes. I mean, I think we've been working on this for like five years. Yeah.

Um, and a lot of it too also depends on I mean this is a city project too. So, if you city says look we're done messing with this. You guys can't figure it out. We're going to move on. Um then obviously the project essentially go away because you city is the is the sponsor of the project not the city of um so the other one was the Normmyers u master plan revision. Um the only reason that I I recommended that this not be funded is when we did the master plan before the concern was the impact of the fair. Um, my understanding is that the fair is not going to happen this year. Is there any, and I'm not trying to put Councilman Bennett, I know you're involved with this. Um, in the future, you're shaking your head now. Okay. So, if it's something you wanted to add back in, you can. I just until we had a definitive resolution to that, I didn't see any point in spending the money to revisit. Um, and maybe the idea is to take a look at the existing master plan and then decide if you want to redo it. Uh, but the reason it was never implemented was the impact that the new m or that the master plan would have had on the park or on the fair, excuse me, because it would have really hindered the operation of the fair. Um, so then we got Norman or excuse me, uh, more Jacob's playground resurfacing. Uh and also the replacement of the rest of the restroom roof up there as well. Yes, sir.

The playground in Bor Jacobs. That's that's a fairly new playground. What's going on with the Aaron? Would you like to weigh in on this? That's just a rubberized mat. Is it It's been It's been tore up for what now? Not us, but

Yes. From day one it's been an issue. Um the surfacing is a rubber band uh rubber bond surfacing. Uh but it is also different from Canerway. Uh the difference is Canerway has a concrete base and then you got the rubberized uh for the impact. Mort Jacobs has a compost rock and then you have mulch and then you have the rubber ice which is why when you walk on it it looks like it feels like it's like walking with you in a wave versus when you go up to Canerway it you stay stable but you're just kind of bouncing um with that when we started the project for Jacobs and we did the playground we were entertained with the idea of hey there is a different product it is $30,000 less why don't we try it. We can use that 30,000 and build it more into the equipment. We bought it and I regretted it. So, I will I will own up to that that I regretted it. But since day one, we have been fighting this.

Will this be a permanent fix for $175,000? So, we go back to that. No, I will not be going back to Rubber Bond. I will not be going back to that company. That company ended up telling us that uh they no longer make that anymore and they have a better product. And I said, "Is it because it failed?" and they said, "Oh, no. It didn't fail." I said, "Well, I'm pretty sure it did fail. I hear about it every day. My wife walks it."

So, what we're trying to entertain with this one is not doing a rubber bond surfacing, but doing an artificial turf surfacing. This will help create the green landscape along with the trees and kind of all blend together. Um, but it also helps with reducing the amount of sunlight and the heat during the summer. Um, the artificial turf doesn't have a tendency to grab all the sunlight as much as the rubber bond does and it makes it easier and safer for kids to play as well. So, you still have the impact tuition, you know, for the certified playground safety inspection. It adheres to everything. If you have not been to a playground with artificial turf, I know St. Anne has one. There's a couple other Iton has one. You hit your head.

You fell your head. You hit your head. People came disabled. degree burns on middle slides. Yeah. Those days slides the whole way down. We could probably do that, but we have to have a lot of waivers since waivers. I was going to say keep me busy. I love But essentially, yes, this is what that would do. It would actually take up all of that surfacing and it would disregard it. The equipment itself would not move. Then we won't have to worry about this again in a couple years. Okay. Let's stay on the pavement here. Yeah.

Any other questions? I had one more. Not to I don't want to grill you too hard up here. Aaron, you're doing a great job. The $11,500 for the that was on the previous slide for the designs for the front desk. Correct.

Seems a little steep for a design. What's going on with that? So when we had a meeting with um energy efficient group that came through um obviously they sparked a bunch of different ideas that we can do to make the uh the front desk not only safer but more inviting. Um some of that included removing walls. So then you've got a structural component, you've got a mechanical component, relocating some of our IT equipment as well. Um and then also making sure that it's now ADA accessible. I mean the desk was built in 1992. No offense to them back in 92. It was great year. Um, but we don't have like a lower desk area for someone who comes in with a wheelchair. We hon we have to actually take somebody from behind the front desk and go to a table and meet with them and talk with them. Um, so this would kind of open that door of ideas. And the only reason why I say not to do it right now because I don't know what that cost is going to look like and I have a feeling it's going to be a big one. And I don't know if our budget right now can absorb another big cost with the projects that we have finishing up. So being able to see what that design looks like, being able to get everybody's feedback of what would you like to see? This would be the time or the year to insert that. So

is this basically a third party coming in and doing a survey of demand facility, the whole yard? Do they have an estimate of the scope of work they're going to do as part of that redesign or did they just say hey ballpark at 115 we'll figure out what you're going to get for that? I think the company that we talked about they had a couple of different designs that they came with us and they had a ballpark of a dollar amount. Um now what their fee would be to enact it I don't know. I'm not talking about enacting. I'm just talking about the actual the cost to do the redesign. They said hey for 115 what what are you going to get for that 115? Are they survey people are they gonna like what are you getting out of your 11,500 I guess

so essentially we're going to get a scope of work we're going to get design plans we're going to have um engineer scope of work like engineer plans that we can be able to put into an RFP down the line and say this is what we want this is what we want built um and that includes all the electric the lines like you said so there's a lot that goes into that so I so I it could be a little facicious of being high just because I don't know where inflation's going to be. Obviously, gas has already jumped up, so I don't know where that's going to land. We could be sitting much lower than that as far as plans, but I just kind of drive that number off of when we have to do a redo a park master plan. It's typically around that 10,000 mark. And that's just being able to get somebody to come up with ideas. Okay.

So, that's the year mark that I took. Makes a lot more sense. Thank you, Erin. You're welcome. Yeah. And I I'll just add on the um the playground flooring replacement. Um, this isn't us approving that. This is us to put in the budget to look at it and get it done. If you know a contract comes back, I think that's something we're going to have to look at, you know, warranty provisions, all that kind of stuff, too, just to make sure it works. That is a hefty amount for, you know, flooring for for a playground. So, we'll, you know, I'm okay with it being as is here, but something we need to review at the time to make sure that's the best bang for the buck. Awesome. Thank you.

Yep. Thank you for being here. Um, and then so the the last item or the last department is 2500 ashb. So this is just the the building maintenance uh for the the r excuse me the remaining buildings uh at Wildacres. Um and so there's just it's all the operational cost, utilities and all that kind of stuff. Um so the last item that's in here that's not in the packet is Thursday. Um Aaron let me know that there was a project in this year's budget 2526 for park cameras that had $19,500 attached to it. Um due to the other projects and the lateness of the year and the kind of the delays with the contractors putting in the um cameras and stuff. I know we did two cameras at the or excuse me at the garage a while back and it took two months to get those done. Uh this project's not going to get done in the current fiscal year. Um, so instead of amending all of these sheets and sending it all back out, um, what I'm proposing is we add, um, an additional $25,000. And again, that $25,000 also includes Verona, which was not included in the 195, as well as just the cost of the equipment going up. And we add that into the proposed park fund budget, uh, which would be the column in gray. Um, which would now make the total for the park fund 1.837 837 million, which again is a $25,000 increase. And all we're essentially we're doing is moving the 195 plus some extra money over to next year's budget. So I just didn't want to create a bunch of confusion by redoing all these sheets and then saying, "Okay, what's this version this version?" Um, so I just added this in here. So it's just an additional 2500. So if there are no objections, we can proceed with that 1.837, which is the 25,000 order.

the number I showed you. Any objections? All right. So, that is it for the park fund. Want to go straight into small funds? Everybody feel right? Yes, ma'am. I was under the understanding that Robert Brooks was under multiple. Are we done with Robert Brooks? Is that as far as it's going?

Um, no. Um so every so the park master plan for every park has varying elements to it. Um so historically what we've kind of done is we've done one element in a park and then we've moved to another park and done an element and then we kind of circle back around. Um we haven't typically stayed in a single park and just said okay we're going to do the entire um the entire scope of the master plan in the park. Uh Couple reasons. One, there's a co, you know, there's a a significant cost. Two, the the grant commission likes to see these grants moved around in the city, not just in a single park. Okay.

Um, as I mentioned earlier, I don't think we've decided this year whether we're doing a grant project or not. Um, if that's something we want to talk about, we can certainly put some ideas. But to say that we're done with it, no. I mean, are we done like this year or next year? Possibly. But I mean, I think there's more to come. It's just how we've done this in the past again is kind of moved from moved around the city parks to park as opposed to just trying to do it do everything all in one you know one or two or three years in in one park. But I I mean obviously that's up to you all how you all want to want to do that. I just my question was is I've heard a lot of noise of like splash pads and how other cities offer stuff like that.

We don't have one of those in my park as far as our parks as far as I'm aware of. Um I just didn't know if that was something that was still planned for one of our parks or I think there and I'd have to go back and look at the park master but I think there is a water feature so something like a splash pad for Brooks Park. That's okay. And that's what I was wondering if we had just forgone those changes. No, I again it's just I mean when you look at the park master plans typically each park runs about $2 million. Okay. Give or take for you know the amenities in the park. So again we try to you know instead of just doing one park. Sure.

Um we try to spread that around. Um, and some of it too, I mean, if if the item is, you know, um, of a lower cost nature, um, you know, it's something we can put in the park fund and forego the grant. Okay. Um, you know, we try to do you we try to save the grants for bigger projects or similar projects. Now, you can split grants among parks if the projects are similar. I.e. That's how we did the restroom at Meyers and Verona. We were able to to do them in different parks, but they were essentially they were restrooms. Okay.

So that, you know, just trying to work within the grant commission's guidelines. Um, so again, if there's a smaller feature in a park that we can fund ourselves, we can certainly do that and that can expedite doing it. I just want to know, sorry, where can we review the park master plan? U, it's online. We can also send you a copy of it if you like, please. Okay, sure.

Um, so the small funds um so these are just a collection of different funds for that the city has uh some of which um are regulated by state law. In other words, they're limited by either state or federal law actually or council directive as to how the money can be spent. Um in certain funds we project revenues that equal expenses. In some we don't project any revenue or expenses. Um these funds are subject to the same rules in terms of the balanced budget. Um so the first one is the lateral fund. Um this is the sewer lateral program. Um so 170,000 um in projected revenues, 170,000 in projected expenses uh as of April 30th. And all of these numbers are a of from April 30th or as of April 30th was $282,374.19 which is what's in which is the fund balance for the lateral fund.

And just FYI, council members, we might be taking a look at the sewer lateral fund here maybe fall or winter make sure that's still working the right way. So heads up that that conversation is forthcoming. Is this is that fund one we could uh invest in MOSIP? Um it's it's pretty actively used, so I don't know that we would.

Um so this is the beautifification fund. Um for this year, uh this is funded through the off- premises billboard license fees. Um so we're projecting about 18,000 revenue. We've got proposed uh expenses of 47,000. Um, and that includes uh the Ericson mural, the Erikson Plaza mural. I put a placeholder in here of 35,000. I thought that was the number we had kind of talked about, Councilman. Is that correct? Okay. Uh, and then this is the uh the light pole banner uh that I had mentioned in the park fund. Uh, we moved this over here to um beautifification fund. It's where we've paid for these banners before. Um, and then as I mentioned, the park benches we've taken out of um actually the park fund and the um and the beautifification fund and our hope is to put them in the current year's budget which should be on the next agenda uh to purchase all of those. Um our intention is to order all of the stuff uh and then pay for it before the end of the year if it doesn't get here. Uh we got the trash cans on Friday that we ordered in January. Um so they were about four months to get the cans. Um so that is for beautifification. Quick question. Are we just now running this fund?

What do you mean? I mean, is there no committee anymore? I mean, there's really no committee. That's Yeah. Okay. So, is that So, I mean, at this point, they can I mean, I think there's still one individual that's involved. I mean, they're free to submit things, but they have not, right? Okay. Currently, so we can propose we can propose. Okay. Yeah. All the budgeting still comes from right from those days. But yeah, I mean it I there's actually somebody who just uh submitted a volunteer application today has interest in beautifification. So

while we're while we're on it, as far as the mural goes, the um there's a company that's going to come test and see for free is going to come test and see what's behind the stucco on that wall. So before we jump into anything or any conclusions, we're going to find out what exactly we're getting into. Hopefully I'll hear back from them in a week or two.

Uh the next is the asset forfeite fund. Uh this is funded through forfeited cash and sales and proceeds of forfeited property. Um the expenses are limited to law enforcement related expenses. And it goes even further than that. I won't get into all the details, but there are limits even to what you can spend it on. can essentially be kind of like reoccurring or operational if you will expenses that are like ongoing. It's kind of like you know one and done kind of things if you will. Um so the chief had requested the following items. So there's negotiation training, um, cell tower invest cost associated with cell tower investigations, uh, pole cam placement, miscellaneous, uh, tasers, and I included in the budget memo a an overview of the issue that, uh, with tasers and what we're doing. Essentially, tasers phasing out their existing models. We're going to have to replace them, but we're trying to put that off as long as we can by buying additional cartridges and things like that. Um, there's also a BCI vehicle in here. So, we had one of the detective bureau vehicles that was totaled in an accident. Um, and so the chief is requesting that we replace that vehicle. Those are typically unmarked. They're non like they're not a patrol vehicle like a Durango or anything like that. They're more of a, you know, plane vehicle, Malibu, stuff like that. Uh, and then the last item is the drone. Um, so we need to upgrade our drone because the one that we have is uh it's manufactured by a an entity that we no longer want to be associated with or we shouldn't be associated with given security issues.

Is that I mean is that a good way to put it? Okay. It's a foreign country. So we're going to upgrade the drone. They're spending

I don't think that was the previous one that we bought. Uh yeah, they are they are pretty, but we do have multiple people that are licensed to fly it. So I think they I think we've seen we've had a few shouldn't say a few, but couple at least that the drones have been very helpful with dealing with situations. So I'll put it that way. So this is the DARE fund. Um so this is funded through the annual golf tournament. um and donations and miscellaneous sources and all the expenses are related to DARE. So the big expense obviously is the golf c excuse me is the golf tournament um safety town and then there's just some miscellaneous expenses in the DARE fund. Um so this expense stays pretty consistent year to year in terms of proposed expenses. Uh this is the DWI fund. It accounts for revenues expenses related to the city's DW excuse me DWI and drug enforcement efforts. Um, again, these expenses are limited to DWI and drug enforcement related expenses. Um, so typically what's in here is is kind of miscellaneous items and then some law enforcement equipment um that are used for, you know, the DWI trailer and you know, we do uh checkpoints and things like that. It's all stuff that's related to those those activities and it can vary. It's kind of just depending on what we need. uh the dangerous building fund. Um this is a holding account um for insurance deposits uh for structures that have been damaged um and are in the process of being repaired. Once the project's completed, uh the funds are returned to uh the insured. Um we don't project revenues or expenses for this fund. However,

um this is a fund where when the when the money is given back to the resident or the the insurance or the insurance policy holder, we have to pay interest on that. Um so that when the money is in there, it acrus the interest, that interest goes back to them, which is why this account gets like this. So what we need to do is transfer probably I would recommend like $1,000 from the general fund into fund in order to um essentially give it a positive fund balance. So that otherwise we can't adopt this because it has a negative fund balance and we don't project revenues or expenses but it's a fund that we have to maintain because

we have to hold money. Do you need a motion to do that? Uh it it's I was you can it's going to be in the um in the legislation. I mean it'll reflect be reflected in the legislation

um that we'll be doing it and it will be in the budget message. So the next is the inmate security fund. Uh this is fund to account for uh revenues and expenses related to operation of the city's holding facility and associated equipment. Uh primarily this is for the the revenues are a search charge. The expenses related to this are primarily for the live scan machine, which is the digital fingerprint system that we have. Um, and then we also just have $1,000 for, you know, if we have to keep somebody, we have to hold them for a little while, whatever. We have a little extra money in there for for that. Um, should be. Um and then the second to last fund is the special deterrent fund, our favorite fund. Um so back in February of this year, um the city reached a settlement agreement um through its insurance carrier related to the special deterrent fund that dates back almost eight years. Um so we obviously we don't project any revenue expenses for this. Um the class settlement is currently ongoing. Um, so we have to leave it active for six months. Um, I think it's been active about two and a half months now. Um, once it's done, uh, we will need to amend this budget to reflect the amounts that get paid out. And once that's finished, we will propose to close this fund, transfer any remaining dollars into the city's general fund. Um but again that's all has to wait until the uh the matter is finalized u and the court has signed off on the settlement

and all of that the final settlement they find out they've signed off on the preliminary agreement and all of that. So that's all in place but there'll have to be a final reporting done by the third party that's administering the class settlement. U and then once that's done, we'll come back and we'll have you all amend this budget to reflect actually what was paid out and then also to close the fund transfer. And then the last item is the building escrow which again is a holding account for building escrow processed by the city. uh once the work is completed um the funds are returned to the property owner and again we don't project revenues or expenses for that. So that is the small funds and then the last item is the revised general fund budget um that I had had submitted to you all. So, following the April 13th meeting, um, we've proposed some amendments to the general fund budget totaling 102,354. So, the middle column is what the revised numbers look like. Um, so the biggest increase is in the in the department of administration uh where we have added in um a couple of items. one is the salary for the communication specialists that the mayor had mentioned uh at a previous meeting. Uh we have also proposed to add um two part-time clerks. One of them would be um the uh student from Rittner who would like to stay on uh and work in the records uh with the record scanning, the record retention um down in community

development. The other would be a second part-time clerk who would augment um her. Um you know, this is a project that frankly I think is worthwhile. There is more than enough work to do uh to do this. I think Melissa had mentioned earlier this year. Um city staff have spent a lot of time and effort. We've spent a lot of money, you know, purchasing the equipment. For example, the big large format scanner that we have now, we can scan in all the building plans, which there are hundreds of. Um, and those we have to keep pursuant to state law. Um, so we think this is a worthwhile investment. Do I think this is a, you know, forever project? No. But for the next few years, I think it's it's a project that we're going to have and it's worth doing. Uh again, we've we've invested a lot of time and a lot of equipment um you know with servers and equipment and scanners and I think it's worth continuing this. So that's the majority of the 102,000 or the the increase is that right there. Um the other issue that we have looked at um we identified is that there was an omission in the formula for loggers for the vacant positions in the police department. they all didn't get captured when we put the original number in. So, we've updated all of that. Um, and then we've made some minor modifications to um some of these are reductions. Most of them are reductions actually um based on year-to- date numbers for benefits or copier leases or utilities or whatever it might be. Um so again the the overall increase to the general fund budget um is $102,354. Um and that's what where we are now. So absent any objection, that's what we

will be presenting to you all on June 8th. And so that's it for the general fun that's it for all. Okay. Questions or comments on any of the budget stuff? Again, this is going to be uh presented for approval at our next meeting since we're off in two weeks for Memorial Day. So, get that taken care of, get it off our plate. Will be approved. Uh about three weeks to spare. Any other questions, comments? All right. I'll see a motion to adjurnn. Second. All those in favor? Any opposed? Have a good night.