City Council - Regular Meeting

1021 subsection 3. I'll seek a motion to go into executive session for those purposes. Motion second. And pull that vote, please. Councilwoman Ruckman, yes. Council Robleski, yes. Councilman Furnus, yes. Councilwoman Steel, yes. Councilwoman Ferguson, yes. Councilwoman Ro, yes. Councilman Bernard, yes. And Councilman Bennett, yes. Excuse us. We're going to step back in the caucus room and we'll be out in a minute to the Overland City Council meeting for April 13, 2026. Uh, if we can start with the roll call, please. Councilwoman Ruckman here. Counciloman Repleski here. Councilman Furnuses here. Councilwoman Stable here. Councilwoman Ferguson here. I'm sorry, Mayor Little here. Counciloman Rayo here. Councilman Bernard here. And Councilman Bennett here.

All right. Thank you. Uh, please rise for the pledge of allegiance. And if it's your first time here, note that we do remain standing at its conclusion in remembrance of our service men and women. I aliance to the flag of the United States of America to the stands. One nation under God, indivisible with liberty and justice for all.

Thank you. Please be seated. We're going to start our evening here with a uh presentation from the chief. All the council knows you all don't. Uh they just 15 minutes ago approved motion corporal that person is detective Maxwell. He's been with the department for 10 years. has been involved with special operations and the detective since 2019 and he's a hometown boy. Congratulations.

Thanks.

Congratulations, Corporal. And folks, you guys are welcome to hang out, but that concludes the promotion part of the meeting. So, if you guys need to sneak out, feel free. Thanks for joining us. All right, we have two uh public hearings for cups this evening. Jason, if you want to handle those, please. Please take notice that the city council of the city of Overland, Missouri will conduct a public hearing on April 13th, 2026 at 6 p.m. in the council chambers of Overland City Hall located at 9119 Lackland Road, Overland, Missouri, 63114 for the purpose of reviewing and receiving comment with respect to the following matters. 1424 Ashby Road, CUP for automotive repair facility, 259B Woodson Road, CUP for neighborhood grocery store. Any interested parties may attend and be heard at the public hearing. So again, the first one is 1424 uh Ashby Road, excuse me. Uh this is for Louf's uh collision center for a CUP. It's in the M1 zoning district. Uh it's an automotive repair facility body shop. Hours of operation will be Monday through Friday, 8 to 5. Total number of employees 15 on the maximum shift. Uh overnight parking, one company vehicle, outside storage up to five uh customer vehicles and planning and zoning recommended approval of the cup. And so that is the location of the business south of Page along Ash. Okay. Uh, any questions, comments from the audience this evening,

please approach, state your name, and make your comment, please. Good evening. I'm Clay Vance with Vance Engineering here on behalf of Lufuse. Um, the only comment I have is that when we went through PNZ, the recommendation was for 75 outdoor stored cars, not five. I thought that number was low. Is that 75? Yeah, we discussed because it was in the back there and some of them weren't marked on the aerial. It's all inside room for how long you've been there? They've been there a long time.

I know. I don't know how

you other buildings next to that too, don't you? The two to the north,

the legislation includes 75 75. Okay, my bad. Okay, other than that, I'd be happy to answer any questions. Have you for 75? Oh, it does. Sorry. All right. questions, comments from the council this evening on this project. All right, perfect. We'll have some legislation coming up in about 10 minutes for approval. Just for the record, 75 for vehicle for customer vehicles and three for business owned vehicles. So, I must have had the the original CU. Did they adjust that, Joe? Okay. Sorry about that.

All right. Uh then I'll close the public hearing for 1424 Ashb and we'll move on to the second public hearing. Uh the next one is 259B Woodson Road. So um that is wrong. Why it says new life? My apologies. That's the right address. So this should be Luna's Produce and Imports um for in the C2 General Commercial. It's a neighborhood grocery store. Days and hours of operation are Monday uh 9:00 a.m. to 2 pm and then Wednesday through Sunday 9:00 am to 900 pm. Uh it's owner operated. Overnight parking of vehicles is prohibited. Outside storage is prohibited and planning and zoning recommended approval.

And Jason, one note on that. There was a conversation at PNZ regarding hours of operation. Um she doesn't intend to stay open all these hours, but we did amend that from 9:00 a.m. to 9:00 p.m. 7 days a week. Okay. They have a liquor license or no be my next question. They're not seeking to sell alcohol. Now the um and the CP doesn't contemplate that.

Uh the applicants here this evening. Ma'am, if you could step forward to the mic, please.

Please state your name. And the question was, what what do you wish? Can he translate? I'm sorry. What type of groceries is it? Is it Hispanic? Is it mostly South American? South American. So, it's like Mexico. My husband's from Mexico. So you are you familiar with the There are certain things that that are people are anxious to get from their country that are not able to get some of the stores around you. Long as long as I can shop there, that's all matter. Sorry, she gets nervous.

Do you have any intent in the future to sell alcoholic beverages? I was thinking not right now, but in the future because yeah, a lot of my customers ask me for it like tequila, like real tequila and real alcohol from Mexico. So, probably in the future, but not today. Not right now. Thank you.

Well, potentially that's a whole other operation. Okay. Any uh questions, comments from the audience on this property? Okay. Questions, comments from the board. Okay. Thank you. And we'll just as with the lofuse, we'll come back for legislation in about 10 minutes. Appreciate it. Thanks. All right. I'll close the public hearing on those two items. Uh next up, we have two sets of minutes. First up, I'll seek approval for the council meeting minutes for March 23rd, 2026. Motion to approve. Second. All those in favor? I.

Any opposed? Motion carries. And the work session minutes for March 23rd, 2026. Motion to approve. Second. All those in favor? I. Any opposed? Carries as well. On to approval of the bills. Motion to approve. Second. All those in favor? Any opposed? That motion carries and Melissa, your report, please.

In addition to the conditional use permits, there um the following items were recommended for approval. These are site plans only and they do not need um action by the city council. Um 1424 Ashby Road also had a site plan in addition to bill 12-2026. And um see then we have 9655 Midland Boulevard, which was a site plan for a place of public assembly for worship. This is the old American Legion property. Then 1616 Woodson Road site plan uh new building for a warehouse in a plan development um manufacturer district for DGI Woodson LLC 1620 Woodson Road site plan for installation of four storage tanks and containment wall and a plan development manufacturer for Missouri Petroleum. And then finally, along with the cup for 259B Woodson Road, a site plan was approved in addition to the conditional use permit that will be before you. Um the plan developments that were presented to the uh planning and zoning commission will be before the city council on May 11th because that required a longer notice um public hearing notice period. Then um just as a reminder, the U Municipal League of Metro St. Louis will have their annual installation dinner on Thursday, May 28th. Mayor Little will be installed as vice president that evening. Um, if you plan to attend, please let me know. There is a method for you to RSVP yourself that was sent out from the Municipal League of Metro St. Louis. Um, have them bill the city. If you RSVP for yourself, if we have a table of eight, they'll make reservations for us. If we have less than eight people, it's a free-for-all to get your table.

Um, and that concludes my report. Perfect. Thank you. All right. Uh, resolutions and ordinances. Joe, if you want to take it away, please. Thank you, Mr. Mayor. I have the following, uh, legislation to offer tonight. The first is resolution 202619 authorizing renewal of agreement with utility associates, Inc. related to the integrated body and incar camera system used by the Overland Police Department. Motion to approve. Second. All those in favor? I. Any opposed? Motion carries. The next is resolution 202620, notice of records scheduled for destruction. Motion to approve. Second. All those in favor? I.

Any opposed? Records are destroyed. This is the first reading of bill number 12, 2026, an ordinance granting a conditional use permit to LUFE Collision Center to operate an automotive repair facility automotive body shop at 1424 Ashby Road in the M1 manufacturing district as provided for in section 400240C in appendix A of the municipal code of the city of Overland. Motion to I'm sorry. Go ahead. Go ahead. Make a motion for a second reading. Second and pull that vote, please. We're done. Counciloman Ruckman, yes. Council Bleski, yes. Councilman Furnus, yes. Councilwoman Steel, yes. Counciloman RO, yes. Councilwoman Ferguson, yes. And Councilman Bernard,

yes. And Councilman Bennett, yes. And motion carries. Uh this is the second reading of bill number 12, 2026. An ordinance granting a conditional use permit to Lufuse Collision Center to operate an automotive repair facility, automotive body shop at 1424 Ashby Road in the M1 manufacturing zoning district is provided for in section 4240C in appendex A of the municipal code of the city of Overland. It passed bill number 12, 2026 will become ordinance number 202612. Motion to approve. Second. And pull that vote, please. Councilwoman Ruckman, yes. Uh Councilman Robleski, yes. Councilman Furnus, yes. Councilwoman Stable, yes. Councilwoman Ferguson, yes. Council Maho, yes. Councilman Bernard, Councilman Bennett, yes. Motion carries.

This is the first reading of bill number 13, 2026, an ordinance granting a conditional use permit to Maria Bettton Court to operate a neighborhood grocery store at 259B Woodson Road in the C2 General Commercial Zoning District as provided for in section 4230 C and appendix A of the Municipal Code of the City of Overall. Motion for second reading by title only. Second. And all those in favor? I. Any opposed? Motion carries.

This is second reading of bill 13,2026, an ordinance granting a conditional use permit to Maria Bettton to operate a neighborhood grocery store at 259B Woodson Road in the C2 general commercial zoning district as provided for in section 400230C in appendex A of the municipal code of the city of Overland. If passed, bill number 13, 2026 will become ordinance number 202613. Make a motion to approve. Second, and pull that vote, please. Uh, Councilwoman Ruckman, yes. Councilman Roleski, yes. Councilman Furnus, yes. Councilwoman Stable, yes. Councilwoman Ferguson, yes. Counciloman RO, yes. Councilman Bernard, Councilman Bennett, yes.

And motion carries. Right, Luke Boo, you guys are all set. Thanks. And, uh, Mrs. Benton Court, sorry, you moved on me. Um, when we met at PNZ, I'd mentioned the farmers market and potential coordination there as part of the staff reports here in a minute. Um, Carla, who's in charge of the farmers market, is going to give a report. So, I'd encourage the two of you to maybe chat outside the room and introduce yourselves to each other um once she's finished with her report and then you guys are all approved and you can take off. Thanks. All right, for uh staff reports this evening, we'll start up with the Rick report.

The Rick report. All right. Thank Thank you for letting me speak. Uh May starts our programs for the summer. We got May the 16th. That's a Saturday. That's our first concert. Be at the park. It's going to start about 2 o'clock. It'll be after the parade. You'll have plenty of time to shower and shave and get over to the park. So come on over, have some fun with it. Going to be a orchestra. Big orchestra. more people than I ever seen in one spot. There's a lot of them. So, come on over. That starts our concerts for the and every band is booked. We have contracted. So, we are good to go. Thank you. Perfect. Thank you. Thank you.

And just I'll add a note on that orchestra concert here. So, um we've had a lot of logistical issues with getting 60 people to come play here and want to thank Mr. Crowder and Jason and uh for their extra time and trying to get everybody here. Um, this park isn't built like Chesterfield Amphitheater. They they built an amphitheater in Chesterfield just for these types of events. We don't have that. So, fortunately, our street crew on their off days here, well, working hours, but days they're not on the street, um, they put together some sound panels because, you know, first problem was we don't have an amphitheater. Second problem was, well, we can't hold them in the pavilion because the sound's going to go everywhere and they wouldn't accept that. So, we looked at uh buying dividers and all kinds of stuff and renting a trailer and renting a stage and all these things cost like 40 grand to do. So, we did everything in house just for a couple pieces of wood. So, it's going to look nice. Encourage everybody to show up and uh enjoy their afternoon with with that orchestra.

And we will be keeping those and storing those up at Norman Myers. So, if we need them in the future, we will be able to use them. Yep. Yeah. It's a quite a bit of work they put in hammering some wood together. All right. Uh Carla, your report, please.

Well, it's almost here. May 9th is our first farmers market for this 2026 season. We are totally booked with a possibly we have five on a on a waiting list. So, the market is doing really well. This is our 20th year. I think Overland has done a remarkable job with supporting us and keeping us going. We appreciate all your help. We really do. We know that the parade is May 16th and it's coming through the parking lot. We understand that again at the farmers market and we hope some of them stop by and have breakfast or lunch with us, do some shopping with us, get us some produce, and that we do have two people that are going to be working uh in those stands for Clyde's place. Um we're going to It may not be exactly what you anticipate first off, but we're going to work on it and get it right so that it's going from going forward. So now I have a little bit of a gripe and let's see what happens. We went Saturday. Well, actually my husband went by on Friday. We have no water at the farmers market to do cleanup. We did what we could on Saturday. We did all our repairs on our tables and stuff, but also we want to know, are we going to have water all the way down through the market or are they just going to have it at the one place where the sink is? Because if it is, it's not going to work because we have to have water for the food and stuff there because otherwise the health department's going to have a fit and we got produce is going to be on two sides. But as long as we have at least one sink in one location there, that works. But like all this last year and everything, we had to carry five gallons of water every single week. That gets a little heavy for most of our people. And also, John is starting school in May. So the Veterans Administration has given him an okay to go to college. He's going to go to UMS and we're wishing him the best of luck, but that's a lot for one man to have to

handle. So if we can get a little bit of response on that, we'd really love it. And did they pour concrete today? Do we know? They did. Great. That's all I have. Perfect. Yep. I don't know the answer off the top of my head, but we'll let you know. Okay, go ahead. You first. caller. Um, I was campaigning the last few weeks and had several people that asked me about volunteering. Do you have a contact information that I can submit to them? I can give they can call me at 636 775 3213. Okay. Thank you. And I do have the volunteer list on me almost every time. Thank you.

And Carla, I spoke to Representative Doug Clemens and I will be joining him on the fourth Saturday of every month. So on the fourth Saturday, I'll be there. We'll see you there. Thank you. Thank you. All right, Mr. Crowder,

Mayor Little, in this room, tomorrow evening at 6 PM, the Neighborhood Preservation Commission will launch its 16th year as a commission. We are fully staffed. We're ready to go. My research is not with a detective, but it's pretty sound. I don't think there's a longerlasting volunteer commission maybe in St. Louis County, certainly in Overland. And I'm proud of those wonderful volunteers. Some they're here this evening, at least three of them, two. They're wonderful people. We have had 260 homes of the month. Each season, we follow that up with a home of the year. And we are ready to go. For just a minute, let's talk parade. There is a lot of interest in the 250th anniversary of America. We have people really fired up to be part of our parade. Mayor, give you an example. Everybody knows Overland Hardware Greg Wesy. Well, he's going to be Uncle Sam. Okay. Marcy is going to be the Statue of Liberty. They're going to come down the parade route giving little American flags to the kids. And that's not the end of it. Four brothers started Overland Hardware. There's one still living. His name is Howard Wesie. Howard is the, far as we know, the oldest living veteran in Overland. He was involved in World War II, then straight into Korea. He's approaching 100 years old. We're going to have a convertible for him in the parade. It's going to be quite a parade. 16th of May, line up at 9:00, roll at 10. Beth, did I forget anything? I think you covered it.

Okay, we'll get those signs out. We got the big ones going to be coming out soon, I would hope. Thank you very much, folks. Yep. Thank you. And the theme is 250th anniversary. Okay. Thank you. Right, Chief.

Uh just a little save the date. Uh September 25th to Friday is our annual uh community services golf tournament. It is at again at Bear Creek. Uh anyone that's interested in either making donations or or getting a uh a team together then call officer Smite at the station or uh office manager Tant. You don't have to be good. I've seen those guys play. All right.

Mr. Mayor, I just have one item real quick. Um, so apparently, um, and I think the council got an email about this a little bit ago, apparently in the newsletter for the May, um, senior lunchon, it indicates that it's drivethru only. I'm not sure why it says that. That was not what we sent them. Um, I went back and double checked everything that I sent to them, so I'm not sure why that is in there, but it is not drive-thru. It will be at the community center. Thanks. All right. Uh, city council reports for the evening.

I got one question about Wild Acres. I was down there today looking at it. The walkway going across the lake. There's about that much of an opening going across. Is it going to stay that way or is it going to They got to open that up so the water can Are you talking about Oh, you're talking about above the We back where the f They look like fins. They got that goes all the way across. They got a wall only about that much of an opening going all the way the whole length of the walkway. Correct. Is that going to be opened up so the water gets through there? No, that's so behind there. I said behind to the west of there is the areas where the the silt and all of that stuff flows into. Okay. So those those are intended they're called for bays.

They're intended to collect as much silt as possible. The water will then flow into the lake, but the silt will stay in those fins, if you will, and then we will clean those out every so often. So, the goal here is to limit or reduce the amount number of times we have to like actually dredge the lake over the years. Uh, so there will be a gap because that will allow the the water that's there to flow. Yeah. But the material should stay in those those weird. So, we made the lake just a little bit smaller. Yes. Yeah. Okay.

Yeah. So, um, for my comment tonight, if if you've not seen the progress we made over there, um, if you want to see kind of like, uh, prior to finished product, recommend taking a walk up there. We have a lot of it still, uh, uh, blocked off, but still worth a view just to go see what it looks like down there. It's really incredible. I I' I've told some of the council members this, but, you know, oftentimes I do get quite a bit of sticker shock with how much things cost. And this is one of the rare things where I look back and think, this was well worth it. This is, I think, one of the better things we've we've done to our parks and we're going to have a big ribbon cutting and hopefully we can really pull some people out there because this is um a project that went from looking kind of, you know, industrial with all that concrete sitting down there and this is most of it's brand new. All these walkways are really beautiful. So, once we get some water in there, we're going to finalize construction, invite everybody out to come have have a good time.

One more question though I meant to ask the overflow. Is it we going to keep it cleared like that? When you say the overflow, they know where the uh they think all the acorage over there that we cleaned out. Yeah. All that acreage cleaned out. It looks nice. I love it. I mean, when you say cleared, I mean, do you mean like are we going to plant trees and stuff in there? No, we don't got plenty of trees. Actually, we need to take No, we're not. I mean, we're not going to plant any more trees. You're not going to let it grow overgrown like it? No. No, we're going to try. I mean, now that we've got it clean, we're our goal is to keep that maintained in a, you know, more parklike as opposed to, you know, kind of got away from us, but now we've got a lot of it cleaned out. Uh, we got all of it cleaned out. So, our goal is going some remove some of those little trees more, but

I think we're going to have some more trees. We also have three or four. I know that we're talking about um doing more carvings on as well. Um, so I think we've reached out to the to the carver um to do that. But I our goal though is to keep that now that we've got it cleaned up is to keep it cleaned up. You know, too bad we ain't got no pass down there. It' been nice to have pass down there to Well, it I mean, look, look, we can always do other things. I mean, we if we decide we want to do a path or we want to do something to go down there, too. We can always do that. I mean, it's a separate project, but we can still do it. Yeah. Yeah. I think that'd be nice. And there's a lot of new paths, too, that connect to the uh the walkways and everything. My wife's found all those paths and so are so have I.

All right. Well, we have a lot more work to do this evening. We're doing work sessions on the general fund and capital improvement funds and then we have some uh legal matters we have to take care of. So, we're going to go right into the work session. I'll request a motion to adjurnn to go into work session. Motion second. All those in favor? Any opposed? All right. We'll start talking about the general fund for fiscal years 26 27.

Okay. So, um I provided you all um a copy of the the I had previously provided one I sent one early this morning um updated were revised um but I didn't revise the uh just to be clear it was not a revision to the proposed budget. It was just an update of the where we are year-to date for um for 2526. Um but I also provided you a copy of that at your uh at the day. So, um, to kind of start with kind of a year-to- date for 2526, uh, in terms of revenues, we had originally projected about 9,61,000, um, in revenues. Year-to- date, we've received about 8.8 million. Um, our revenue projections through the end of the year are a little over 11.1 million, which would be about a $2 million difference between projections and actual revenue. Uh again those revenue projections are based on historical data um for the months that were remaining which is April, May and June. Uh so these figures all are through March 31st of um of this year. So in terms of general fund expenses uh we had proposed 11 a little little over 11 million in expenses. Year to date we've spent about 7.8 million. Uh, we're projecting about 10 million in expenses based on year-to- date expenses and what's left, which would be a little less than um a little more than a million dollars less than what we had uh proposed in the beginning. Um, so that's kind of where we are in terms of um revenues and expenses. Um, again, as I said, the revenues and expenses are through March 31st. Um, compared to the prior year, March 31st, 2025 through March 31st, 2026, we are down.36% in revenue, which is about $31,788.36. That's all revenue. So, if you look at different revenues like sales taxes and things like that, um, some are up, some

are down, but that's kind of where we are. So, as of March 31st, uh we had a fund balance of 13,972,899.7. Um in terms of the of the fund balance, um this is partially incorrect. So, we have $6,269,44851 in the liquid series MOSIP with and an additional five million in the MOIP CD. So, the total is the same. it's just split up and I I apologize for for not breaking that down. Um so that's kind of the where we are in 2526 year to date. Uh so for 2627 uh we are projecting revenues of 9.9 million um 9.9 or 9,950 million excuse me 9,950,000 and our proposed expenses are 11,414,000 which is a difference of about 1.4 million. Uh the fund balance again as of March 31st was 13,97289907. uh the projected ending fund balance assuming that we received exactly those revenues and spent those those dollars would be $12,58,411.7. So, and that's again we're rejecting revenues and proposing expenses. Um so it's you know we've not we've never seen one where it comes in exactly you know uh projected revenues and proposed expenses. So there's always a difference there. So, um, in the projected general fund revenues, again, it's 9,950,000. Um, this is an increase of 889,000 compared to the prior year. Uh, and I'll explain that increase here in a minute. Um, general fund revenues are broken down into kind of six categories. You

got sales tax revenues, property tax revenues, uh utility, uh gross receipts, intergovernmental revenues, uh department revenues, and then unclassified revenues uh which are the items listed there. Um so again the projected revenues um excuse me for um 2627 again are about 889,000 more. Um the big chunk of that really comes from the sales tax revenues. Um we've seen pretty consistent numbers over the past three or four years for sales taxes. Um, so I felt comfortable in increasing both the sales tax, the the 1% and the local option as well as the prop uh P, the public safety sales tax. Um, that accounts for the 550,000. Um, and then if you look at the other ones, again, a lot of these are just these increases are based on just kind of a consistent three-year, fouryear pattern of those numbers being roughly where they are. So, I felt comfortable with increasing those um o from, you know, from the prior years. And there's a breakdown of all those in the budget memo that I sent you all um for each line item um each type of of revenue that kind of shows you, you know, the past three years, three-year average. And you can see there like the three-year average uh for the total sales tax is 4.6. So, um, if you look at, um, you know, the the governmental or the, excuse me, the gross receipts, it's the three-year average is 2.3. We're at 1.9. Um, so we haven't gone all the way to the three-year average, but we bumped bumped it up compared to the prior years. Um, this pie chart just kind of shows you where the the where the city's revenue comes from. Obviously, the

largest percentage of it is the sales tax revenue. Um, and then you've got the the gross receipts taxes on utilities. Um, but this just kind of shows you where the revenue comes from. So, in terms of proposed expenses, um, proposed expenses are uh 11,414,488. This is a $385,000 increase uh, compared to the prior year's proposed expenses. uh expenses are broken down into roughly three categories. Salaries, benefits, and operational expenses. Um and then the the departments within the general fund are the administration um administration redevelopment. Um so everybody knows what that is. That is the line or the account that we use to track the expenses related to the city's contribution for Overland Plaza. So, as part of the redevelopment agreement, the city agreed to contribute uh 50% of the uh local option sales tax that's generated in Overland Plaza. So, that's what that number is. Um and it's there's a line on the revenue side um that relates to um if there are projects that are done and we have to be reimbured, that's what that is. This is just an expense uh for that purpose. So, that's why you see that department there. um administration redevelopment that's for Overland Plaza and then you have the remaining departments uh within the city. So if you look at the proposed expenses they break down um again into kind of three categories, salaries, benefits and operations. Um 55% um of the budget is salaries with another 19% being just benefits. Um and then 26% is the operations uh of the of the city. Um if you look at the proposed um just

expenses personnel uh personnel accounts for 74% of the uh city's budget with operations accounting for 26%. Um so for 2627 salary expenses are $325,514 uh above what was proposed last year. um which includes a 2.5% cost of living adjustment for all full-time and part-time employees. Uh step increases for employees who are eligible, 2.5% for non-FOP uh employees, and 3.25% for uh members of the FOP. Employees that are topped out uh also get or get a 1% salary adjustment as opposed to the 2.5% step increase. Um this just provides a breakdown of salaries uh by department. So if a department's not listed here, uh there just are no salaries associated with that department. So admin, redevelopment, planning and zoning, um emergency oper and and municipal court. Um there are no salaries related to that. Um so that just gives you a breakdown of the salary expenses um as well as the difference from the prior year. Um again this gives you um the percentage of salaries for each budget or for each department excuse me within the general fund budget. Um so you can see it you know for example administration uh 42.8% of the administration budget is salaries. Uh and that number stays fairly consistent from year to year. Um so benefit expenses. Um so every year u our most of our benefits um or insurance um renew in January. Uh we have looked

at trying to get that to coincide with the budget year. Um but the insurance companies are not terribly cooperative in terms of that. Um so what we have to do is essentially project uh what those expenses are going to be. Um, how we get there is we look at the year-to-ate expenses for each one of the benefits. Uh, we have a formula that kind of works out, okay, here's what's year-to- date, here's what it would look like at six months, and we multiply that times the percentage, these percentages here for each of the respective insurance types, and that's how we come up with the projections for insurance costs for the coming year. Um, again, the last couple years with health insurance, uh, we've been very fortunate that we've not seen a 30% increase. Knock on wood. Um, we won't see one this year. Um, but that's what we build into into the budget uh, for benefits. So, if you look at kind of the benefit expenses, this just shows you the difference um, in benefit expenses between last year and this year. uh the projected benefit expenses again between last year and this year. Um the next slide just kind of shows you the again as we did with salaries kind of what the benefit percentage is for each uh department. Uh so again for administration it's about 16.98% of the administration budget is uh is benefit costs. Um the next table just shows you the projected costs for each of the different various benefits. So LTD, vision, social security, health, life, dental, work comp, employee assistant program, loggers, uh expense fund, pension, um and that's for anyone who's not in the police department pension. Um and then tuition reimbursement program.

Um the pension contribution is established by the actuary based on um sal actual salaries and as uh and then it's divided between the departments based on the salaries of participants. Any new hires that are um hired with the city of Overland go into loggers and so so you'll see some fluctuation in departments. Yes. So the police department we have um we'll have two I believe in loggers on the civilians we'll have two in loggers where as people leave that number will increase and pension won't go down.

Um so for other insurance this is all of the property liability auto all of that kind of stuff. Um so we're projecting a 10% increase in that. um which would be um overall citywide uh would be about a $60,000 increase. For the general fund, it's about 53,000. Um so those expenses um are broken down by fund and by department. So in the general fund, for example, there are the majority of the other insurance expenses are covered in the admin budget. Um but for example, property um insurance is covered is included in the police department fund budget and the street department fund budget. Uh the law enforcement liability is covered in the police department budget. Um so those are broken down and then the ones for the community center and parks obviously are in the park fund uh which we'll get to at the next um two meetings from now. So and then the bottom table just kind of shows the breakdown by uh admin, street and police department. Um and so this table just kind of summarizes um all of the um expenses by department uh and the difference between this year and last year. Um and then this table shows or this pie chart shows kind of how expenses are broken down by department. So obviously the smallest department or excuse me the largest department is the police department with about 55% of the total um general fund expenses. um emergency preparedness is um if I had rounded these uh to more than to note to maybe a decimal or two, it wouldn't be zero. Um but it's probably like 0.12% or something. Um but this just gives you a breakdown of um kind of how a graphical breakdown of how expenses are broken down by department.

Um and then the next few slides are just kind of a summary of the administr of administr of of the various departments. Um again I kind of break down the budget by salaries, benefits, insurance and operations for each department. So these um tables kind of show those breakdowns uh for each department. So that's administration. Um, for MIS, uh, there's a couple of items, um, to I wanted to bring to your attention. Um, one is, um, for the coming year, we're going to need to upgrade our Microsoft Office software on all the computers in the city. Um, Microsoft is doing away with their old kind of system where you could kind of piggy back on one license. Um, so now we're going to have to spend about 40 grand a year to update all the computers and that will be an annual cost um that we will um uh need to incur. Uh the second item is upgrade of the Microsoft Outlook. Uh that's our email system. This was an item that was originally in the or excuse me in the capital fund budget uh when we talked back in in February. Um I proposed to move it to the general fund budget. It's a one-time thing. Um, this is really about um keeping our emails secure and in the United States. Um, our emails are on a cloud system. Um, this will keep our emails in the United States as part of that that upgrade. If you have any specific questions about that, I would refer you to Mr. Evans. Um, but that's kind of the short version of it. Um so the legal department um again we're continuing to work through various code updates. Um however we have we have reduced some of the the cost in legal um and it's really more in kind of some of the other areas and I'll talk about that in a minute. Um community development again this is kind of just the summary

of kind of how the cost for community development break down. Um so for planning and zoning um we have decreased um the expenses for both the legal fees and consulting fees in planning and zoning. We just have not seen that that number um be as high as we had had it had been previously. Um so we reduced it uh this year and hopefully that will continue. uh board of adjustment. Um there's really no change in board of adjustment between last year and this year. Uh the street department. Um so again um again this kind kind of shows a breakdown um for the various u categories within the department.

Um they cut some stuff out of street maintenance or it's not street maintenance out of fleet maintenance. um uh out of equipment. So there were just some various kind of things that just kind of added up to that number. Um that was from from Scott just felt like the you know previous years had not we hadn't spent as much so we just uh building maintenance. Um so this is for all of the the various buildings um facilities we have minus anything in the parks or wild acres. Um, so you can kind of see, you know, how they compare to the prior year. So, our two maintenance um technicians are are their salaries and benefits are are uh accounted for in in the building maintenance um section of the budget. Uh and the rest of that for city hall, that's all just like building maintenance, repairs, uh cleaning supplies, all those kinds of of expenses. uh the police department. Um so again, this kind of gives you an overview. Um tonight, um we approved the body cam contract. Um so that's part that's what's in here. Also, um the police dispatching contract is in here and as I note in the presentation, uh the county is proposing an increase of $91,000 in the dispatching contract. Uh that is something I will go over in more detail in the executive session as that contract is still to be discussed. But um just kind of wanted to let everybody know why that that went up. Um emergency preparedness again there's no changes from the prior year. Uh and municipal court um again this is primarily the contract for municipal court in St. An u or with the consolidated municipal court which is in Saint Anne.

Um, so the last three slides which I I think are are they in your presentation or not? I added these later. I did. Um, so this gives this just kind of gives you an idea of kind of historically um kind of what the revenues and expenses have looked like. So the the first column there is what we had originally projected in terms of revenue. Uh the the column shaded in gray is what we actually received and then obviously the third column is the difference. Um, couple things I would note about this, and this goes to the expenses as well, that in 20 in fiscal year 2020, or excuse me, 2021, uh, we received about a little over a million dollars in CAR's Act funds, um, that went to and reimbursed the city for expenses related to police officer salaries. Um, so that's kind of why you see that actual number um, in terms of revenue go up. Also in 22 23 23 24 25 were all years in which we had ARPA. Um so in total the city received about 3.1 million in ARPA funds. Um and those were kind of distributed out. So at the end of the year or or I'm not sure if Melissa did this on an ongoing basis at the end of the year whatever the ARPA expenses were we transferred the ARPA money into uh and accounted for that essentially that revenue. So it was there was a corresponding revenue and expense entry for all the ARPA expenses. So it wasn't it was just kind of a wash in terms of the revenue and the expense side. Um but this just gives you kind of an idea of like how the projected revenues have compared to the actual um and then if you look at the expense history um you kind of have the same kind of look what we had projected and what we actually spent. Obviously, the difference is we we spent less than we had originally projected. Uh and I would also note these were all taken from the city's audited financial statements. Um where that's where these numbers come

from. Um and so then if you kind of look at the revenue versus expense history, um you can kind of see the actual revenues versus the actual expense and then the column on the right is you know what what the difference was. Um, so the last I think it's the last second to last. So the authorized strength of so currently what this shows is the full number of full-time employees uh in each department. Uh as well as the number of vacancies. Um so currently we have one vacancy in municipal operations in the street department. Um and in the police department we currently have five vacancies. uh and they're all uh police officers. So, we are currently advertising for those positions. I police department's been interviewing. I know Scott's been interviewing as well. Um so, our hope is that um we'll be able to fill those. I would note that all the salaries and benefits related to those employees um are in or excuse me, salaries and the loggers employee contributions um are included in the department's budgets. So, we're accounting for them to the best that we can. um in this budget. So the budget does not include uh the position that the mayor had mentioned at the last meeting. So I wasn't sure how you all wanted to proceed with that. So obviously I did not include that but it's certainly a conversation we can have.

So that is the general fund. Any questions, comments on anything general fund related?

Capital improvements it is. Um, okay. So, the capital improvements, this is the followup to the meeting or the the conversation that we previously had uh back in February, I believe it was uh regarding the capital improvement budget. So, um I updated these numbers um today as well. Uh these are again through March 31st. So, year to date u we've generated or we've received about 1.1 million in capital improvement fund revenues. Um you overall we had projected about 1.3 million. So we're 24,000 um below what we had projected so far leaving again April, May and June. Um still to come. So um again we projected about 1.2 million or not about we projected 1.2 million in capital improvement fund sales tax revenue. Year to date we received about 1,50,000. Uh we're projecting 1,386,000 which would be $186,000 difference compared to what we had originally projected. Uh in terms of expenses, um the expenses that amended were a little over $2 million. Year to date, we spent about 862,000. We have about 1.1 million left. Uh there are some of those expenses obviously that are not going to occur, and we'll talk about some of those here in just a minute that are going to get carried over. Um so when we had the conversation back again I think it was in February we talked about various issues related to the budget and concerns that that were had regarding um the total budget which at that point was about 2.4 4 million in requests. Um, based on the conversations that we had at that meeting, based on conversations with department heads, um, and just kind of looking at the budget,

um, I've kind of revised the budget to a number which is about 1.6 million, which is, uh, about an $821,355 decrease compared to the original requests. Uh, and I'll go through kind of how I got there. Um so this is the there are no changes to the revi or to the to the proposed revenues for 2627. Um in terms of expenses um this just kind of gives you a an overview by department. So administration there's no change. Um administration is only street lights. So um there's no change there. Uh MIS it went down 20,000. That was the outlook. um that we moved to the general fund. Um and then got street department, building maintenance and and police department. I'll kind of walk through those in a little more detail. Um so this spreadsheet or this table just kind of breaks down the department or the capital improvement fund by department um and kind of shows kind of which department has, you know, how the the the budget is broken up by department. Um the next slide kind of shows how it's broken down by type. So we kind of break the department or the capital budget down by equipment, projects, street work, and vehicles. Um so this kind of shows how it's broken down by those different categories. Um sorry. So um this is the equipment um category. So, we've left uh the department computers, the email migration, that's what we moved over to um the general fund. And then the other items such as the curb machine, uh skid steer sweeper buckets, uh tasers, um

the email, curb, and skid steer are going to be moved to a future uh fiscal year. The tasers have been moved to the proposed asset forfeite fund budget for 2627. So this is the project line. Sorry. Yes sir. Curve machine. It's just old. So it's something that Scott had put in there. Scott indicated we could take it out. So is our current one. It's old but it's still operating. still operational, still going parts are becoming harder to find. So, I would guess you're going to see this in the the 2728 budget request.

Okay. I'm hesitant to take it out of there if we need it. How long will it take to get it? That's what scares me. And if that goes down, we have all the street work. Something to keep in mind. Look, if you would like to add it back in there, it's up to you. I don't think Scott's gonna say no. Right. Um I mean I did you know again before I came here the first time and then subsequent to that I did discuss the proposed reductions and said look if the council says they want to cut some stuff what do you guys want to cut? So that was something that Scott was willing to give up. I mean if you want to add it back in there we can.

I'd hate to happen before we've had streets resurfaced and then the curb sit for months you know without having being done. I just want to avoid that situation in the future. Something I just wanted to mention, something to think about. Well, I mean the other thing too is I mean if it if it goes down, we can always amend in the budget. Fair. If if need be. I mean that's you know saving grace there.

Okay. So um so the next item is projects. Again, we left street lights alone. Uh flooring, fencing, and parking lot improvements. Uh flooring at the garage, fencing at the containment area, and parking lot improvements at the garage. Um we all we took all those out. Um Scott indicated we could take those out. Um street striping we left. Um PD awnings, um we took those out. Uh those will get moved to a future fiscal year. Um and then we the renovations for the first and second floor. Um this number really is for the first or excuse me is for the second floor. Um, in all likelihood, we're going to bid this project out as one whole project and then figure out what how to break it down by either fiscal year or if we just want to allocate the money once we get the bids back. Um, we have finally gotten the information we needed on on the electrical work. So, I will tell you the estimated cost to upgrade the electrical work uh or the electrical in the police department is about $40,000, which was not an expense we had originally anticipated being in this project. Um, so we have the scope of work for that uh and a cost estimate. My hope is that in the next two weeks, we're going to bid this project out in total and figure out exactly what we're looking at in terms of total cost for this. But again, the electric was not something we had originally intended to do, nor did we realize it would be necessary. So, we'll kind of see what those numbers come back as and and go from there. Uh, that is a project that again, I think originally we had decided or had talked about splitting it up into two fiscal years just due to the cost, but also due to just having to move people around. Um, so we'll we'll kind of see what

numbers we get back and we'll figure out how we want to phase the project. um over you know over the next fiscal year or the next two fiscal years. Um and so the last um so now we go to vehicles. Um so we've left the two vehicles for the for the street garage. We have reduced the number of vehicles in the police department by two. Again that's just trying to figure out how to you know kind of you can always use vehicles but but No, I don't I mean I don't think so. I mean,

I mean, it will, but I mean, you're still looking at I mean, I think probably 25,000, so you're probably still looking at 50 grand, you know. Again, I mean, it's, you know, just trying to figure out how to get the budget down to something that I think everybody felt more comfortable with.

So, I mean, if we want to add it, we can add it. Not um so then this is so on to the street work. Um the only real change, well I take that back. Um so there's really kind of two areas here that changed from the original um discussion. We're still waiting on the county to tell us whether or not we can do this work. What's that? college or not.

So, no, what what what what's happened is there's there is about $80,000 of comm community development block grant money, excuse me, that we want to use on Chaucer. What we have what we were originally told was that we had to bid it out and have a essentially a contractor do the work. The county has now said, and there's a different person there. The county has now said, "Well, maybe you can do the work inhouse," which is what we would prefer to do because then we can get more out of it. But they haven't they haven't told us definitively whether or not they're going to let us do the work in house, which is what's holding this up. So, if if we're going to be able to do the work in house, we're going to have to take out all the concrete slab work that is in that $158,000 because we don't have we don't have the manpower to do all of it. plus the 80,000 for Chaucer. So that's we're in this kind of waiting period on them to tell us whether or not they'll allow us to use that 80,000 to cover our costs or if we have to bid it out.

Um it does and that's we're you know I guess they're doing whatever sort of evaluation to see if there's a burial ground or something or I and I'm not making that up. I just we did.

We did. We did it. Um but they've they've said we could have this money. And so our question is I mean if we can if we can get the money and we can pay, you know, we can have our crews do it. We can make the money go further because we can just have it cover the materials as opposed to the labor. Otherwise, we have to bid it out. We're going to get less work done. And all we're asking for the county is can we can we use it inhouse? They've indicated there's another city in in not too far from here that bid out work. It came back exorbitantly high and so they let them do it. So I said, "Well, we'd like to get in on that." I'm just waiting for them to tell us. Um so the the real other change is on the Nova chip. Um, and I think the mayor had mentioned and asked everyone to kind of go by and take a look uh at the Nova Chip streets that we had in there. Um, there they are. Um, so originally we had essentially all of Lackland or most of Lackland and IBC. Um, based on the feedback that that I got, uh, we have removed IBC and Lackland floor to Northfield or Florida Northfield to Ashby from next year's budget. So that's the the reduction on the Nova chip work. So, the other, you know, reconstruction projects we talked about originally, um, those are all still in there. Um, if if we're unable to do the, uh, the work through community block grant for the 80,000, we'll probably want to add some of the concrete streets back in there. Um, but that's kind of the end of the in terms of the capital budget, kind of the adjustments we've made. Okay. Any questions, comments on anything capital improvement wise that we didn't hit yet?

Okay. And both of these will be up on June um depending how quickly we can get them done. Either June the what is first meeting? Either first or second meeting in June. So, my goal is to review the park fund and the small fund budgets at um uh the May meeting. Um and if we're done at that point, we can adopt the budgets the first meeting in June or we can wait till the second meeting, June 8th. Um so that will, you know, kind of the next meeting will kind of dictate the next meeting will be the park fund and the small fund budgets and then any

it'll be two meetings from now. the next meeting there's correct I'm sorry yes the the meeting the meeting on the 27th of April there is no work session no executive session that is swearing in and we're not doing anything that night so my goal is to get the the park fund and the small funds to you all here in the next week or so you have time to review them and then did you want to talk about beautifification the mural as part of this or you want uh no in the executive session okay the contract all Um, so that's all I have for the budget.

All right. Thank you, Jason. Um, all right. So, we still have some items we have to handle in executive session. So, uh, I will ask for a motion to go into executive session in accordance with three items tonight. Legal, real estate, and contracts RSO 61021 subsections 1,2 and 12. I'll make that motion. Second, and pull that vote, please. Councilwoman Ruckman, yes. Council member Bleski, yes. Councilman Furnus, yes. Councilwoman Steel, yes. Councilwoman Ferguson, yes. Counciloman RO, yes. Counciloman Bernard, and Councilman Bennett. Perfect. We're going to host that in here. So, thanks for joining us.