Plan Commission - Regular Meeting

Yeah, right. Sorry. It's green.

Oh, really green. Now the light is on. Okay. Any comments on the agenda items hearing? No comments. Let's move right into well approval of the minutes, but we don't have the minutes available. We'll have them at the next meeting. So, let's review the site for the Griffith Storage, which is the main topic for the uh meeting this evening. One thing I would like to do in terms of housekeeping though is on your Griffiths Midwest Storage front page, you've got the attorney spelled wrong.

So the word attorney, right? The word attorney. Tony Stefanelli is not commissioner of finance and Terry Udis is or Tony and Terry Udis is not commissioner of police and ambulance. So, I believe that should be corrected. Couple updates to do there. I believe they have that at the office, James. Yeah. Yeah. And of course, the new clerk, too. Let that one blank. Yeah, you can fill that in.

Okay. Clean that up. So at the last meeting uh we had uh four big issues that needed to be addressed and they were addressed in a letter from uh Mr. Armstrong uh representing Griffith and Storage and the responses to our uh issues are listed here. I don't know if everybody's had a chance to to read them completely but we can go through very quickly. Uh Jim may maybe you can uh lead us in this whole thing. Okay. Um, the existing south building had what? 32 rollup doors. 30. What is that? 32 foot wide. Is that what you meant, James?

No, there's actually when I surveyed actually there's 32 doors in there. I'm not sure exactly what the ratio is. Front and back 32. Correct. Yeah. Right. Okay. So, there's a mix of single units and pull all the way through units. As Sorry. As I understand it, there's 24 actual units in total in that building, not 32 individual units. Very good. And then based upon that, I checked the number of parking stalls and things like that was fine. Um, they originally had two structures labeled as sheds. Those were the new buildings that were installed previous,

right? Prep special use. Now they're identified as being proposed again as well. So um three the intended use right the west building that was shed again labeled correctly right correct uh north and south existing building approaches what the north and south existing building approach building said well the approaches to the building is not it's talking about the south building that's already on the property that's already built right would technically be within the within the front setback line and I think the point he's making there is that it's a grandfather case as the building's there correct

can't correct it without it down right and then one other thing that I noticed was a change in the plans if you look at sheet two um on the right hand side of those notes they have city of special use requirements these are things we discussed or I presented at the last meeting within my recommendations about a construction sequence. So that note was added. So it makes it so that it's fenced in. It's the drainage is installed before they start putting in new new buildings. It's pretty much the short long and short of it. So

there's no problem with that. No, no, I I was happy with all of that. Um, so the only I think outstanding issue was there was some discussion about the tree types because of leaf concerns. So I don't know if we wanted

Yeah, just the only thing we hadn't really discussed in any detail was those trees, those 21 maple trees down the road and Angela layback obviously had some concerns about these and how they were going to be, you know, controlled. And I know the city has a vacuuming system, but I don't know if the city vacuum truck truck is going to come down that road to pick up those leaves. She's concerned that the leaves were going to be over in the uh people that live on Porter Street. The trees are a mix of locusts and maples. It's like every other one is a locust. That's most just done for disease control. You don't want species alive,

right? But you know, maples are going to shed a lot more leaves than locust. very bigger leaves and that's the only pointed out and there was some discussion about using arbitis instead. Um I consulted the land development code and it refers back to an approved list of trees that the city has on file. That approved list of trees is part of the design review packet for the design review board and our providers aren't allowed adjacent to public right away. So if we wanted to allow it we'd have to specifically say requ We have to know that we going against the land development code, I guess you'd say.

Yeah. As harbor vida, but not any other tree. Well, there's there's a hand. I mean, the trees that are approved. Yeah, there's list of tree. Yeah, the ones he's got on his list using are on the approved list. We're just concerned about the neighbors. That's the only issue. Yeah. So, and they're going to start out as 2 inch caliber trees. So, it's a long time before they're an issue. You have any any comments on that?

I mean, it's like I said, the trees are put in there as city code requires shade species require two minimum caliber is just the minimum the city allows being planted. Okay. And we notice that the abandoned cars are gone. And thank you. And I think there was a debris pile or some tall grass that was taken care of as well. So I didn't I don't recall seeing it. I was shocked that the cars were gone. Maybe I just missed it. Look look past it. But Ken says, "Thank you." Yeah. Yeah.

Okay. Do any of the plan commission members have questions? Rich. Yeah. In your letter here, it doesn't say anything on what you did to change the water from the west. I'm I'm sorry, I forgot to address that. They did lower a bunch of elevations. Okay. So, it would cross the road lower than that ponded area. According to mine, it didn't lower at all because the but the top of the storm pond is 633 ft deep. Right. So,

and the other part is on the west end is 634 ft and a half. Well, what they did is on the left side of the drawing on that where they're showing that driveway, they show some spot elevations. So they lowered the ground there so it would pull that water out of that low spot that was hanging wet and then they pick it up and carry it so to the east. So to jump in what's going there is what you're looking at that grade that 6345 I believe I have right there. Yeah is very close to what the grade is in that corner. Unfortunately that grade is as a low spot. What I've done is I've given it an escape option.

Great. It's it now has a instead of it being a builtup high point in the original design, it was actually going towards the road. I reversed the approach. Now that driveway is actually coming down into the property and we're utilizing the open space between the relocated boxwell units and the existing metal uh building there as a drain line to give that water an escape route. Oh, because you got 634 there, right? Yeah. 634.5 and 634.35 then it goes up 210% slope. So the six box well storage units that are there now them are staying there right well they're actually really really what you're seeing there is proposed placement

pardon me the the the location you're seeing there these boxwell storage units that's well those are yeah those are staying but the the parking gravel That's going to have to go. Okay. Yeah, that's not going to work. That's all built up too high for the original pad that was supposed to be there. Now, since we're not adding any units there, that area is going to have to be brought back down to grade. Okay. So, the six units that are there, they're staying on that grade that they are now. Yes, sir. Okay.

Any other questions, Rich? Hang on one second. So the the the other boxwell storage units that are on page four that says to be relocated. So you're going to move them ne in between them two buildings. Correct. And then you're going that flow line is supposed to bring the water across the road and or at least is that what I'm saying? Yes.

Right. Yes. I've designed what we've done is we put a low point in that road now which I don't if you recall originally that actually was a high point area. We actually reversed it. Put a flow line road right there. You kind of see where that flow line dash. Yeah. it that flow line follows across that axis. Okay. And then you actually changed like on page five you actually changed the way that's draining now because before it was a 90° angle and now you have it at a I don't know at a 45 maybe where at the west end. Are you talking east? West end

going into that paved ditch. Oh, you're talking about the the fork of the pitch. Yes. That's also part of that attempt to make sure there's a flow line coming across there. So, that's where the dotted line stops. That's where everything's stopping, but they're going to kind of grade it towards the right. So, you see that flow line point to it goes across to that other access from the the east side of that existing building. There's another grade line right on the east side of that dotted line through that pave section. Then you see the 63040 point essentially of grade earth grading getting it into that pave ditch and into the pond. Okay. Essentially we shifted that whole if if you can recall there used to be a drive, right? You moved the drive. Yeah. There was a drive right here.

Yes. We pulled all that down. So we opened this space up and had this option utilize this path. Okay. Okay. So your flow is right down between the buildings. Correct. Correct. Correct. Yeah. So this is the area of concern right here. So we designed it to have a a gray line right through this area here and into this leg of the

Angie. When is construction expected to start at this? Uh we're waiting on permits but um we believe we would start probably in November. Right. So we can give our recommendation tonight and be on the agenda for next Monday night. So they would have all their approvals from the plan commission and the special use Monday night and then they'd have to submit their construction plans which are basically going to be what we have here unless James makes some corrections to the cover sheet and spelling errors.

Yeah. And the colors change now, right? Just out of curiosity. Like this it's not going to be the white and blue units. The new um I believe they're the Is it on the other side of that? Okay. Forget the quality of these. No, it's I the best I could pull up to. Yeah. So, the bottom left corner is not accurate, right?

Oh, that's what the tops. Okay, Karen. up. No questions. All good. I'm fine. Any other questions from anybody in the audience? Hearing none, we would uh entertain a motion to accept the uh plant. Uh yeah, I'll I'll make a motion that we approve this the special use.

I'll second. Motion made by Jim Kleiner, seconded by Dave Peters to accept the site plan as as proposed. Any special use as special use, right? Yeah. Any other comments? That does mean that they have to go by that note they added. Required to do that. Okay. I wanted to make sure I understood that. Yep. As proposed. Okay. And just This is for site plan recommendation and special use recommendation. Correct. Correct. Okay. Thank you.

So, Jennifer, when when you get the plans, construction plans, somebody reviews them and approves them, you might want to emphasize on the permit that they have to follow that sequence. Okay. Yep. I can do that. Do you need a You don't need a roll call for that, do you? Or do Yeah, we do. Go ahead, please. Uh Dave Pierce. Yes. Uh is not here. Jim, yes. Karen, yes. Kyle, yes. Rich, abstain. Amy is not here. Angie, yes. Lisa is not here. Mark is not here. Ken, yes. Okay. The eyes have it.

Eyes have it. All right. Thank you. So, it'll go to the council then as a recommendation. Perfect. Thank you. Now, uh, just one quick comment. We we we will be having another meeting on the comprehensive plan. I'm not exactly sure what the Kevin has a lot of stuff to pull together yet. Dave, you presented the stuff. Yep. I do need to get him that link to the results as well. Right. So, we tentatively scheduled that for the 24th for the 24th or September. Also, council, you know, we also have a tenative schedule in one for the 22nd of October. So, I'll keep you posted. 9:24 and 10:22. Yeah, I'll keep you posted as to whether or not we're going to have that meeting on the 24th. Okay.

Depending up on whether or not Kevin could pull the whole thing together by then. So, so plan on it unless you tell us no. Plan on it. Right. Okay. Any other comments, public comments? Anything? If not, I'll entertain a motion to adjurnn. Second. Motion made by Anie. Seconded by Rich. All those in favor? I. Those opposed? The eyes have it. Thank you very much. Looking forward to a good relationship here.