City Council - Regular Meeting

started today at 3:00 on October 14th. I call this meeting to order. Uh, Councilman Stoke, will you give us the invocation? You stand. You're able. Stand.

All right. Bow your head. Heavenly Father, we come before you today at this meeting to ask your guidance and counsel as we make decisions that have been brought to us. Please be with uh the breast cancer survivors as we recognize breast cancer month and continue to pray for a cure. Please be with our first responders and please be with us as we uh hear many different matters and make many different decisions. In your name we pray. Amen. Amen.

All right. Where's camera? There he is. All right, we go to agenda item number three. Update on the Perian Basin Mo Cameron Walker. There you are. That means impeccable. Thank you, mayor. Thank you, mayor and council members. Good to see you. Good afternoon, everybody. I I am here uh with a very pleasant message for you. Honestly, a very pleasant message for all of us. And I'm going to start with start with the top and then then we'll come down from there. Is that microphone? I'm sorry. Is microphone on? Oh, I I'm sorry. I can't tell. I can't tell. I can't bring Okay. Um, sorry.

I am bringing some compliments to two of your wonderful staff people. Joe Tucker is one and Rhett Butler is the other. And let me tell you what it's all about. It's about something called the Texas Innovation Alliance. It falls under Tech's greater umbrella of multiple duties and things that they get themselves into. But what they have turned it into in the past three years is a competition, something innovative that can be brought to their attention that is tied in some some form or fashion to the transportation world. We put together a team and I'm I'm going to call them the brain trust. Two names have already those are those are your people. Three from county, two from Midland County, four from the city of Midland. We also had input from the Perian Strategic Partnership. Many of you know Deborah Richmond and Ellen Ramsey who was then the chair of the uh Perian Road Safety Coalition. We had a brain trust of about 11 people. We met about six different times to come up with this idea. And now I'll transform into the idea and tell you what that is because it's really cool in and of itself. It's the idea that we can all do a better job at managing the number one connectivity corridor between Midland and Odessa and that is State Highway 191. You you over here it's 42nd and of course is Andrews Highway over on the Midland side. But what we did was we put together a uh a program that would show how this communities these two communities would benefit from the use of artificial intelligence within the the traffic signal system. Now I'm out of my out of my wheelhouse on this one, but the idea is that we can transform that corridor into being more safe and have less congestion on it through a hands-off artificial intelligent methodologies.

The cool thing about it, the culmination of it is there were three finalists and about two months after that was declared, that was in the month of July, we were informed that we were the winners of it, the recipients of it. It's $156,000. And I understand now that your attorney and the Midland attorneys are talking about, you know, the best way to utilize that money, working with people like Joe and on the Midland side, uh, Jose Ortiz and others about, but but the bottom line I know for sure is that there's five signals, five traffic signals in each community that are being fully funded for AI under this 156,000 plus dollars. And so if you take that Texas text program aside and say this is great and I would I would completely agree it is great. Congratulations to those of your staff who who helped win it. But I'd also say congratulations to you because I have learned that you have put into your budget enough funding to cover approximately 150 traffic signals within the community to also begin to use artificial intelligence and whatever form that means to improve people's safety and the the movement of of goods and people. So congratulate those two names I mentioned. We're very strong members of our team. We're we're proud to have participated with them and we're just we're a facilitator. The brains behind it were the other 10 people that that whose partially his names I've mentioned to you. So if I'll take any questions if there are any, but it's it's a win-win and and on the uh the cooperative effort was was phenomenal and I saw it from the beginning up to the receipt of that $156,000. It's a great story.

Well, excellent. Thank you. So, let's give Joe and his staff a big hand. Mayor, that's all I've got. If there if there are no questions, I'll I'll disappear into the back. Cameron, I did have one question. Yes. I got an email the other day from Motr from Jim about this uh off off network off system road availability of funds, but he he has not responded to me. Can you I was going to wait till the next meeting. You want me to give you the sort of 30,000 foot if you don't mind because I think it's very important because we've got some roads that fit that description. AB:

Absolutely. If I'm correct, what what you're um what you're referring to is a House bill and I don't sorry I don't remember if it was a Senate bill or House bill, but it was passed this year and has some funding attached to it. Right. And it is for specifically for grade separation projects overpasses a and they can be offsystem in fact they cannot be on system because if it's on system it's already in the loop somewhere either with text dot or or or with us as the no it's in our our portfolio somewhere. So it has to be offsystem but if there are grade separation locations that that you can think of are worth looking at get the word to Joe. We'll bring it to our advisory committee and and we we'll get the wheels in motion.

Yeah, of course. I was thinking about Yukon, which is what I'm always talking to you about, but that looks like that's a perfect road for that, but I couldn't get Jim to answer much. I think it's for grade separations only. But I cross railroad tracks and so forth, right? But I will do some more research and get back to you on that. What about the road overpass? Is it going over the railroad tracks, too? Is that something? Well, that's on system. That's on system because that part of fudrey fudy from fudy from 191 to 80 is text dots and then from 191 to parks bells ours. Okay. So, it's

that that project you just mentioned uh council member is already in our our tenure list and it is partially funded. It'll take some more funding. It's it's one of the more expensive ones because you got to go over the railroad track and and business 20. Mrs. 20, but it it is in a cube. So, yeah, I just thought maybe you might know more about it, but the key word there is grade separation. Yes. Let me do some more research and I'll get back to you, sir. It just looks like it might be an opportunity. I don't know. Yes. Any other questions, gentlemen? Not Cameron. Appreciate it. Thank you, Mayor. Thank you. Thanks, Cameron.

All right. Dave Boutan, discuss agenda item four. Discuss ODC and ICA performance agreement amendment additional road construction. Good afternoon, mayor and council. Um, if you remember, or I I think some of you probably remember that we the ODS ODS Development Corporation board approved a performance agreement back in June of 2024 with a development. Purpose of this grant that we approved of approximately $4.4 $4 million was to in large part to complete uh a loop road through 150 acre development that a will will ultimately develop. Uh there's some additional sewers, some some drainage issues that that that are included in that $4.4 million. Uh and the reason that we believed that that was uh an appropriate grant to make is that 150 acre development is got uh commercial, industrial, workforce, housing. Uh additionally, there's there's some uh related retail areas. We don't typically work with retail areas at all if don't fund grants in that regard. But the 150 acre development is what we were interested in. And with regard to the road construction, there's a loop road. Basically, this fund that this was an intended fund about 10% of that. uh a was had already spent the money to to uh build part of the road and intended to to spend the money to pay pay the rest of it. So we were we thought it was a great use of our economic development funds to facilitate this uh this development. uh a came back to us uh a couple of

months ago indicating that they'd run into some some uh uh cost overruns. The cost overruns were basically lowering a CM CRMWD line that they thought was going to be uh uh that turned out to be more expensive. The lowering of a Sinclair line. uh some additional in engineering costs, road construction, the text drainage ditch uh and sewer line actually came in a little bit under. Uh there were some unforeseen cost that kind of offset that. Um when the board uh evaluated this, we looked at it and said, "Well, the the part that really fits are the unforeseen costs or or the cost escalations in the road construction cost." Some of that was the city of Odessa specs, which in which added some sidewalk work that that needed to be done. Additionally, uh, Kinder Morgan, uh, basically said, "We're going to be using utilizing this road. You know, they're right next door." And the beefing up the specs on the road to accommodate their heavy truck traffic uh, made some sense. Uh, so that part of this, they came to us with about a million and a half of increased cost. the board evaluated it and said, you know, we're interested in the road construction. That's about $764,000. That's what this amendment does is it allows the agreement to uh to increase from $4.4 million to about $5.1 million. Uh, and the way this works is a has the work done. They pay for it. They submit invoices. We reimburse them.

Uh, where is this located? Pardon me. Where is this located? It's It's located uh just north of Bassro. It's a It that road also serves as a backer road. Runs east and west uh and and actually runs right towards Kinder Morgan to the east. Okay. Any questions? Happy to answer any questions. We just need to need to put it on the agenda and approve it. Yes. Okay. Workshops was just kind of information only. Yes, sir. Okay. Thanks, Dave. We appreciate it. Thank you. Thanks, Dar. All right. Agenda item number five, present city financials. Kayla.

Okay. Thank you. Hello, everyone. So, last week I was able to send out the financials. I hope you got them. And I just like to address that right off the bat. I know there are two formats. I'm going to fix that. Um, we had limited time and it was a lot of data. So, please know I will make them more streamlined than they are. Sorry for that confusion. I knew that would be one of the first things. Um, so you have the August 25 financials for general fund, water, sewer, solid waste. I'm going to go over each of them. Um, I'm going to try not to drag it out, but stop me if you have any questions. I'll be glad to answer any of them. Going to start with general funds. Can I ask you a question? Yeah. Do you know the last time we did a financial before I was here? Right. You know exactly when.

I do not know, sir. We appreciate financials. Yes, sir. Very much. Thank you.

And thank you for for saying that. And this goes to show how well the finance department is coming along. We have really made some good changes. We're doing really well. So, thank you for saying that. Thank you. Um, okay. So, the overall revenue and expenditures are on track for the year. You can see that we're at 92% of the year and our revenues are exceeding. They're at 108%. When you look at our revenues, you'll see our major sources, as we know, are property tax and sales tax. Property tax is pretty much collected for the year. You'll see that we came in above what we anticipated. This is due to conservative budgeting. We don't assume we're going to collect 100% of the property tax. So that's why you'll see a variance there. Um on the sales tax, um this budget that you're seeing was the original budget that matches a proposed book. When Mr. Warren came here, he did increase our sales tax budget. It's not reflected in here because I wanted to give you something to compare to that was published online. So, but we still are on track and Mr. Morton was right. We're going to preach what he said we were going to. So, that's looking really good. Now, there's a lot of revenues on here, so I have picked a few that probably might look confusing for your first time seeing these. If I miss any, please let me know. But the first one that threw me off was the Ectctor County Jail. So, I dug into this a little bit. And what this line actually is is this is a revenue pretty it's for the fire department services. We have an interlocal agreement with Ectctor County that stems back, oh gosh, I want to say 2007, maybe before 2006.

It's very old. Um, at the time, Ectra County agreed to pay $777,000 a year for the fire services. However, we also turn around and pay them $42,000 a year for using the jail services. So what happens at the end of the year, we just do a true up entry. So you'll that's what you'll see there. The next one that looks really weird is the Ectctor County Crossing Guards. So a few years back, Mr. Thompson probably remembers better than I do, but it's been a little while. Um we started contracting with ECISD where we are going to pay some contract crossing guards. Uh Chief Gerky and Matt Davson said this is a great program. They're responsible for having our crossing guards out here. We divvy up it every so many years on who pays what. So what you're seeing in this line, I don't know why it was listed as a revenue because I don't understand that. I'm looking into it. It doesn't make sense just to my practical accounting mind because really this is an expense. We pay a portion of extra county crossing guards and then extra county pays us a portion ECSD pays us a portion as well. So I believe this is going to be moved off the revenue budget in the future. doesn't make sense to me, but I'm going to research it because I assume things were done for a reason. Doesn't make sense to me right now. Um, the next one you'll see is the EMS ambulance supplement. This will be another true up entry. We received funds from the human health and sciences center and so we received those pretty much after the year's over. This is about what we anticipate. You'll see a true up there for that one as well. The other line item are demolition reimbursements, which we may or may not get. And then we get an administrative fee for hotel motel taxes. And that's again a year-end true. So those are the high points that I saw on the revenue. Were there any other questions on that one?

I do have one. Yes, sir. You had the revenue coming in um an exchange from the county jails. Yes. So, you know, we're going to have to relook at that and the judge knows about that just as well. that the with the um ESDs or the emergency service districts that's all lined up so we have a no whole new flow of money coming in right so that's old if I understood correctly I did reach out to um Chief Cotton and I'm not trying to quote him on this because I may have gotten something wrong this would still probably affect the areas that are not in the emergency service district that's correct okay so there probably is some touring up there we need to do anything outside the ETJ ETJ that's the Sorry.

Small area, but Yeah. But you're right. Yes, sir. Anything else? I have another quick question. Yes, sir. On each one of them, they've got a category of other. Yes. Could you maybe give some examples of what would Sure.

be in the other. So on the general sales um the other is thank goodness for glasses is taxi franchise, bingo franchise, mixed beverage franchise. So that's what that other is. Um in the licenses and permits I did not make notes on that one. It was very insignificant. I didn't make notes, but I can I can get you that answer. Um I think I answered on the intergovernmental and the miscellaneous that is like teen court if we have some property sales things like that. Okay. Thank you.

Yes sir. But I'll get you what the other is on that other one. Okay. On to expenditures. We are at 77% total of our budget. Now, please keep in mind we still have four payrolls and government has a tendency to save some purchases for September. So, um so so keep that in mind when we're looking at this. However, um I just ran some rough figures. Um like I said, four more payrolls. Um I did all those projections and I anticipate, if my estimates are correct, we're still going to be about $9 million below budget. And and please again keep in mind this budget has increased the actual budget and I will have you all of those closer to your end, but we're doing very good on our budget. A lot of that comes from not necessarily good source not being able to staff some of our positions. That's where a lot of that comes from, but we're still running below budget. Um, the one of the things that shocked me at first, and it shouldn't have because I know what it is, but it still stood out to me, so I'm sure it does to you. On the capital outlay, you would anticipate seeing a large amount in capital outlay. We move capital outlay projects, especially the ones that are going to take more than a year, like the roads, things like that, into a capital funds project. One of the things we're doing in finance to help streamline us and get us better reporting is we're getting a project accountant who will start keeping track of these. Joe Tucker's team does a great job, but we need a financial aspent to it, too. So, that one looked weird to me. Um, so you'll notice I did a quick little summary of what the fund balance will be at the end of the year. So, as of August, the available fund balance is approximately 75 million. I did a few more rough calculations and

estimate that at the end of fiscal year 25, our anticipated Oh, did you give me the clicker? I apologize. Thank you. You sure did. and are are going to after my estimates that I spoke about earlier, I anticipate our ending fund balance of available fund balance to be 58 million. Whenever we did the budget books for y'all, we told you 61 million. So, we're trending pretty good on that. That's a quick overview of general funds. I'm not trying to rush you through it, but I didn't want to keep you too long. Do you have any questions on that? All right. That's not on. I'm sorry.

Personnel, but I don't know if it's a her question. You know, I'm I look at this and you've got part-time wages that we've paid 52,000 and part-time wages, but we've paid $7 million in overtime. So, that's a good question. And that one's a little bit harder to answer, but I'll give it a best shot. We don't completely We don't budget fully for part-time. Whenever we look at personnel, we look at personnel as a group because we never know how we're going to get funding those. So, there's that. A lot of the overtime, and this is one thing, I'm glad you said this. I failed to mention this earlier. You'll see it on the revenues.

One of those overtimes, the biggest amount of overtime we have, of course, is fire, police, things like that. So, that's what you're seeing. Um, as far as how to budget overtime, that is extremely difficult. So, I don't know that we're ever going to hit that mark. Most of our part-time is in like parks, um, animal shelter, I would say, things like that. Did I answer your question? Yes. I it just it seems to me we could use more part-time people.

So, that's also a good point. Uh, John Rogers was talking to us about that the other day and when we sat down with city management and we were talking about bringing out the Gallagher study, we have looked at raising part-time wages so we can attract more part-time people where we're needed. Right now we you'll see some of that in contract labor because we're using contract services which is sometimes the right thing to do but not always. So yes. Oh, and what I was going to say that on the front page on the revenue you'll see one that says um ARPA salary reimbursement that 2.3 million is going to offset some of that $7 million in overtime. ARPA money left. I thought it was all

No, it's really not. There's some I say there's none left. We had to send it to the government and say this is what we're doing with it locked in stone. We can't do anything else with it. That's what's we're pretty much done with it though. Yes, sir. Yes, sir. Okay. What for 2025 26 or end of 24? We had to say how we were going to spend it by the end of 24. Yes, sir. 20 spend spend it by 20. Yes. end up 26 that yes but we're on track as you can see from our overtime that should be spent

and I think my second question again may not kind of off but when you look at the budget and maintenance why are we $15 million off

No that's a good question so a lot of times um when it comes to end of the year a lot of times whenever we're looking at those capital projects and maintenance projects, it gets very skewed between what is maintenance and what becomes a capital project. A lot of the times whenever we're looking at capital projects for maintenance like supplementals is a good way to put it. We sometimes put those in capital because the definition of capital when it comes to maintenance if extends the life, if it changes for a different purpose, if it significantly changes, yeah, those things. So sometimes we don't know when we're looking at the budget. So that's what that is. You'll see a big true up on that.

Yeah, because you look at infrastructure and it's, you know, $13 million off. You're correct. So, did we not spend it? Do we not? So, so on the infrastructure, most likely what happened was it was budgeted out of non- capital and I've since moved it to capital, but I will verify that. Okay. But that's that's a good question. And it could just be projects are waiting to come in and you're encumbered as well. But I will get you that answer. Thank you. Yes, sir.

All right. On water and sewer, there wasn't really anything major that stood out until I talked to Alex today. I went over this with Alex and he was saying that he shouldn't have been over budget on his expenditures and water distribution. So, we started digging into that and I found that ours water valves and leases Oh, sorry. The next page. Yeah, I'm not very good at multitasking.

So, there you'll see that negative 18 million there. Um, Alex and I got to looking at that and we have miscoded somehow some of our valves and leases valves and meter leases. So, I need to get that moved out of there and it's most likely in capital or debt. I need to look and see where it should be. I will get that figured out. But what that does is that brings my notes so I don't trust my memory. That brings Alex down to just being he'll be under budget by approximately $5 million this year in his all of his area. So his fund balance is going to look even better. We're anticipating his fund balance to be 14.9 million. It'll most likely be even better. His increase, not his balance, I'm sorry. his increase in fund balance will be better.

Um you will notice that pioneer revenue is a little short. Um that's because we approvals on those. We build them in a rears and so we will have some acrruals to put in there. I know we're having an issue with that. Have you gotten that straightened out?

So we did have an issue with that. Um, we have done where we had looked at what we may have short build them. I've come up with the number that I feel is accurate and we've passed it on to legal to let them look at it. Um, that's the best answer I have for right now. I don't have a further answer. It's been identified and mayor if I could reach I reached out to Lane Rouse uh attorney in town. He's reached out to Mr. Ba. David, I think I think y'all are going We're gonna we're working. Yeah, we're going to meet meeting with them. Yeah, Friday. Friday. Yeah, we're going to meet Friday and start working on it.

Okay. So, we haven't got I mean, I'm just curious. We had no clue. I mean, it goes back how many years? So, it started going back in 2001. Am I remembering that right? Um, last audit whenever I was sitting down looking at contracts and I kind of discovered it, Alex and I talked, the auditor and I talked and that's when we realized we had a problem and so we've been trying to find the right answer. So yeah. So you rely on you rely on on solid or utilities utilities to Yes.

to build it to build that. That's the way fin that's the way the city's finance department has been structured since before me and and I I don't like it. It's already something that as a matter of fact utilities and I talked about today I need to bring that over. Um everybody who does invoicing either does it through BNC which is a good place to do it but sometimes you can't do it through BNC. Those departments do it on their own. I don't like that. I don't feel like that's a good internal control. Um I don't I don't know why it was set up that way but we are fixing that. That is definitely something on our radar. Yeah, I don't like departments doing their own buildings. That doesn't make any sense to me whatsoever. It does. And of course, we ran into that in risk management.

Yes, sir. And just wrong place for it to be in my opinion. Yes, sir. Everything needs to go through every dollar needs to go through finance. I think, mayor, I agree. How How the hell do we know what's going on? I didn't. And now we got ourselves in a we willy switch. So So and and this this problem predates uh utilities current team. So I'm not trying to put any blame on them, but um understand we were looking at that and and we just happened to kind of be looking at the same time because I started combing through contracts for the audit and it it was definitely an eye openener. Yeah. Thank you.

So water sewer looks good. Um, I did include July in there just for a month over month in case you needed it. And then on solid weights, same situation. Um, it's looking really good. We are about 102% of revenues at 92% of the year. So that's looking really good. Expenditures are about 81%. So, I we had anticipated a negative effect on the fund balance for this year, but no, sir, you got to clean. I think I need a helper.

I will let you help me. Thank you. Um, so we're looking really good on that. We were going to have a negative fund balance and we're we're not. Um, I'm anticipating it could be up to a $5 million increase in fund balance this year for solid waste. So, he's done a great job keeping those expenses down. So, that's all I have for this month's financials. Like I said, next month, I promise it'll be in a similar format. I won't have you jumping all over the board. Is there any questions or anything you'd like me to add different for next time?

Okay. Like it's hard to not have you here and not ask and it's a sensitive topic, but audit for 2024. No, thank you for asking. How are we progressing?

We are doing very well. We have we had auditors in the house. We had two auditors in house last week and then we have one more in house right now. Another one will be here tomorrow. I was on the phone today with um I've been searching searching for additional help because we're just struggling with finding help. Um there is such a shortage in accountants right now. It's it's it's all across Texas. The new bill just made it worse. Um it's it's great times to be an accountant. So um our auditors been working with us getting us contacts. I spoke haven't got a chance to talk to Mr. Veil about this just yet. Just happened today. spoke with uh Cherry Beckert as a firm that does a lot of strictly municipalities strictly. They don't do audit. They just do getting you ready for audit. Uh we have a meeting with them tomorrow morning to find out what they can do to help us. Um the 24 audits going well. Uh we've been working long hours um getting it done. The auditor's been working right there with us. Everything's moving along. I will say that compared to last year's audit, we are leaps and bounds ahead of where we were. I do not anticipate November being a problem. I definitely don't anticipate the fiscal year 25 audit being late. It will be on time. We are doing so much better. This speaks to how much better we're doing.

This is a tool you can actually use. Yes. You know how many things I found to researching this? My nerd brain was loving it. Okay. We appreciate you. Any other questions, gentlemen? Thank you very much. It's a board for our financials. Thank you. I appreciate y'all. All right, council. Do y'all feel that you got the information in time the financials this month? Do you need it a little quicker? In a perfect world, the longer you have look at I mean another Monday before the meeting only because it's a lot to digest. Okay. Keep a note. It was just a lot, you know, the first time we've seen it. So, but it was good stuff. Uh, but if we could have it week before the meeting.

Week before the meeting. Yeah. I know you're trading a month always every time, but I do. That is my goal. I have to be so much easier. Okay. Thank you. Get it a week before the meeting then. I appreciate it. Okay. Let's go agenda item number six. Discuss the award of a golf feasibility study. John Rogers.

Mayor, council. Good afternoon. Uh we are discussing awarding the bid uh and approving the contract to THK Associates for conducting a comprehensive golf feasibility study. Um few things to note. I think it's known that we do need an additional golf course uh in Odessa and in West Texas. Uh this study is uh is a little bit more comprehensive than just is there a need. Um this study will uh determine determine what that need is. Give us data driven uh data driven decision making uh site infrastructure evaluation operational planning funding and partnership opportunities risk identification uh alignment with strategic goals and public transparency and accountability throughout the process. Uh the study is $68,280 and it is within our golf budget.

Okay. So you're not requesting additional money coming out of your budget. Correct. Yes. Uh we're not we're not requesting additional funds. So John, if I read that correctly, then they're going to also evaluate the existing facility. Correct. Yes. Clubhouse, golf course, etc.

Absolutely. So it's it's we we need uh this study done to find out where is the land when where can we build another golf course? uh how do we operate two courses with one facility? Um I do believe that we we would need to operate both courses from the same facility to maximize our uh you know the the quality of life and be able to keep the course open every day and host as many charity and benefit tournaments as possible. Um and just ra max maximize our our revenue generation as well as that quality of life for Odessa. That golf course has taken a terrible beating. We did 40,000 rounds last year.

40 plus. We we pushed 50,000 and that's that's a lot,000 rounds. That's why the golf course is so beat up. It's just that's a lot of folks on the golf course. Absolutely. And we're um we have Mr. Banful. John, let me ask David one question because he'll know the answer off the top of his head. You remember how many rounds of the country club does a year? Is it 26 28? It's used to be about 17 or 18 per golf per golf course. That's two golfice.

Yeah. So my only point with that is just for so people will understand how much traffic we have with all the closures. Yeah. Around both communities. I mean we are you know again that's another one of those quality of life issues. People like to play golf and we don't have enough facilities. So absolutely. Yeah. And I was glad to hear you say the word partnership in there because that there may be some opportunities there. Sure. We're definitely explore all all partnerships. Uh we definitely welcome it. uh you know if we can if we can partner we've got some uh great organizations uh companies that are great people in Odessa um so anybody that we can work with uh we we're absolutely willing and would love to.

Right. John, how many courses in the area are you aware of that have closed recently? So I'm aware of three in the immediate area that have closed. Uh we are down to in in our area two public golf courses that service hundreds of thousands of people. Let's say between Dustin and Midland you're pure county, Midland County, you're pushing 500,000 people. Yes, sir. You have two public courses, correct? Yes, sir. And and the So the course in Midland, they're going through some renovation. They're going to have one course shut down for indefinitely, I would imagine. Uh so it's going to put even more you know stress and traffic on our course. So is that Hogan?

Yes sir. Yeah Hogan's and there have been just so I think to for the sake of people that are interested you know there have been we've been approached by multiple groups for doing some kind of partnership. So a public private partnership was to help alleviate cost and help become more of a reality. And apparently there were some rumors it was going to be other places where our goal I guess what you just read to me it would be it'd be centered around the Egyptian course which one clubhouse could serve two courses.

Absolutely. I I think for us to uh first of all increase the quality of life and to be able to service Odess keeping a golf course open and accessible every day of the week and host all the tournaments uh because there's a huge demand in tournaments. um we would need to service both courses from the same clubhouse and it would definitely maximize our return on investment um and and help us with uh being sustainable and um and generating revenue. We we double the cost for equipment staffing, you know, if we have two facilities. So, perfect. That's good. Any questions? I think we get the little ball situation.

So, we we received we received a little over 2,000 additional rain balls recently. So yes, sir. Nice. Hard to go practice. Do you have a question? Question. No, I'm sorry, John. Did you have something? I would like to note one thing. So, we we renovated the driving range recently. Uh the most we had ever done in a 12-month period on the range was $120,000 in revenue. We did 150,000 in less than six months once we got it back open. So the we're tremendous tremendous.

Well, I guess I should ask a question then because there were some comments on Facebook need to be addressed. But do the course does it the course make Odessa money or lose Odessa money? So in the in the past uh I believe that they have never shown a profit over their uh operating budget. Uh I'm very pleased to say that we have we have overcome that and we've uh we're we're around $500,000 above our operating budget annually. And we we expect to our goal was $3 million in total revenue and we got to 2.94. Uh so we expect to get there this this fiscal year. Perfect. And we had been subsidizing the golf course for 10 years if that tells you how much money that lost

which is why the public private is so much better model than city I mean just doing it ourselves. I think to make it a focus of this study is going to be in part to determine can we find those investors who are willing to invest and and keep Odessa may not be the best entity. Maybe we are, maybe we're not. Maybe there's a better group that that more knowledgeable. So everything's on the table and I think that's the point of the study not to determine if you need a course. We all can agree. I think

when you have people calling me saying they can't get a tea time for a month, that's ridiculous. So I mean 50,000 rounds a year it's crazy. It's a lot. So I think the need is there. The question is how can we do it effectively? Uh and I think and I think Chris's statement is well taken that we don't want to we don't want to lose money and we want to do it in such a way that it benefits the city and and our people. So that's the that's going to be the you know the balancing test. How do we do it costefficiently and then still give our citizens additional play?

Absolutely 100%. And this study is about that data and giving us the the opportunity to uh make educated decisions moving forward before we dedicate money and and just jump into to building a a fac an additional facility. Now, one reason I brought that up was because when everybody found that number, then we started working on the problem. That's right. Our problem is we need to quit waiting until it becomes a problem. We need to start doing stuff ahead of time.

I think that's one of the reasons I'm so proud of Kayla because I mean as to be transparent. Everybody needs to see our financials. We need to see our financials. So that's a tool that we're going to use to be a better city, be more transparent, and let everybody know what the numbers are. It's it's not a secret. We should always have those available to the public. John, is this something that Tron Golf would or somebody like Tron Golf would be interested in do in partnering with?

Do you know? I would um I I would feel more comfortable after we saw the results before I you know directly made a comment towards that. Um in my personal experiences uh I would I would definitely rather us manage operate or have a partner in town than bring out bring in a a golf corporation to run it. I feel like we would lose a lot of ownership in that and I would like for us to make the decisions how we serve Odessa. Yeah. I know they run they run the RS course in love. So, and I'm not really sure that's been real successful. That's why reason I was asking the question. So, because they have different kinds of money available and that's with for construction it I don't know. Sure.

Once we see the data um we'll definitely make that that educated decision then and everything is on the table but um right now in just my experiences I I would prefer it to to be here locally. Okay. Thanks. Thank you. John, anybody else have any questions? I just had a great quote. Y'all kind of touched on it, but um I was sent the report they did for Midland and I enjoyed the scope that went out from golf and so bringing up the clubhouse and those things that you know they identified the benefit of having event space and and that kind of stuff. So,

but I think Cal, you addressed the the concern about the money and so just all of it's coming out of the golf budget 100%. We're not asking for any any funds and we in parks golf we try to always avoid asking. We try to stay within our means. Um we don't want to be a burden on the general fund. So, uh it would it would be an emergency if we came asking for additional money. Okay. Thank you, John. Very good. Thank you. Appreciate it. And John, just to be clear, the goal is another 18 whole course. The goal is is an additional 18 hole course. Yes, sir. Yes, sir.

All right, John, don't move very far. Uh, agenda item number seven, discuss enhancing irrigation efficiency with Rainbow Rainird IQR.

Yes, sir. Uh, so we're discussing uh the purchase of Rain uh the Rainird IQ4 irrigation system. Uh the system will provide pro provide real-time monitoring remote access and scheduling capabilities to ensure efficient water use, reduce waste, um and support healthy turf and landscaping and maintenance in all of our green spaces. Uh the cost is $58,39358. Uh again, the funds are available within the parks budget. Uh and this is a a byboard purchase. Um we um huge this is a huge purchase for our irrigation team. Um currently we're we are manual on our entire irrigation system. So we don't know that there's a busted sprinkler head. We don't know how much water we're putting out um until we get a phone call or we're at that park that day. Our irrigation crew is a team of three. We do have other other crews at the parks, but sometimes they miss it because they're not looking for irrigation. um this will give us this will be equivalent to 10 to 15 other employees as set of eyes out on the in the park. So um we really feel like this is a huge um improvement in our irrigation.

Sounds good. John, thank you. Anybody have any questions for John? Uh just one. Yes, sir. What we were talking about earlier is do the controllers use flow sensors and master valves to detect links? Yes, sir. So this is a it's a complete control system. Uh it's a it's a proactive irrigation management controller sens sensors and connectivity. Um it we can be run cellular through Ethernet, Wi-Fi or fiber optic. Uh we will be cellular or Wi-Fi. Um but it is a complete control system. Excellent. Excellent. Yes, sir. So are you going to take the phone call at 3:00 in the morning if line bust or the superintendent going to do that?

Well, somebody will answer it. Somebody had a question. Didn't we discuss something like this previously? Well, in the budget retreat, uh I believe we talked about the this purchase uh and it's just now coming to council. Okay.

Uh this was this was a uh one of our this is one of our items that we budgeted for and this will serve about 15 of our parks. Uh there's one thing to speak to and especially in irrigation. Um we I know citywide our our employment we still have 100 or whatever uh positions open in parks. We were at a point that was critical in our staffing levels. Um this year we have got almost full. Um so in parks we are absolutely good. The hardest positions to fill have been the irrigation texts just because the not we weren't competitive. Uh we're addressing that now so hopefully we can get some more in there. but we've got a crew of three that have have been servicing the entire uh city. So definitely thank you for what we've done this year for staffing and I think we're about to take care of the the being competitive part now. So

have one last quick question. You just brought up cellular or Wi-Fi. Yes, sir. How are we getting Wi-Fi? Uh we can well something we would work with it uh on getting if we need hotspots or whatever the case may be, but we're going to try cellular data. Um if we have a bad signal, then we would do something like Wi-Fi because I think it'd be great to have Wi-Fi in all the parks. I would love it. I would love it. All right. Thank you, John. We appreciate your time. Thank you. Let's go to agenda item number eight. Update an upcoming waterline project. Alex.

Good afternoon, Mayor and Council. The utilities department would like to inform you on the next waterline replacement project within our utility job order contract. Uh this project, the project limits are within district 4. That would be a picture of the project. It's north of 42nd Street in the alley of uh Locust Avenue. Uh the existing water line is a 8 inch cast iron line uh back in 1956. Uh the line has experienced over 10 line breaks dating back to 2007 with the majority occurring in the past two years. This replacement will be 2300 linear feet of 8 in PVC. We're also going to be beefing up some of our fire safety in the area. We're adding two new fire hydrants um due to the original placement on that water line of fire hydrants. Um we're replacing an existing hydrant and then we are also having 58 new water service connections for the for the residents in that area. Uh we're also going to be replacing eight new valves. I believe three on this line do not work.

I would say every 70 or so years you ought to replace the last something like that. Yes, sir. Uh the estimated time uh for this project is eight weeks to complete. Great. I assume those are alleys or I can't really tell. Yes. So those are allies. How do I go back to the couldn't tell from looking at the picture?

So this this water line does run in the alley for for them. It's not in the road. And then this is our cost estimate sheet. Um, we are expecting this to cost $565,8904 with a 10% contingency in there. Uh, with a total estimate of $622,4794. Uh, this is within our utility job order contract. So, I'm just updating you. We We've got the funds for this. When will this go to bid? Uh, we don't have to take it to bid. It's our Yes, sir. It's within our utility job order contract. Just any questions? Jim, any questions?

I had a question. Since we've been talking about remote control valves, you know, when you put these new valves in there, is that do you have to go out and turn them manually or is there a way to So, we have a valve truck that has a valve turner on it that we go and we do shut downs with and things like that. Uh, we're it's we actually have it in the budget to get a second one. Um we're having with so much growth in the city, we have to do shutdowns for growth. Plus, we have uh line brakes and certain things like that that we need and it for so we're going to need a second one. Yes, sir. I would love to put a automatic valve on every single one, but then you would have to pay for solar on every valve and you can't have that in the every street. So, it would be nice. We do have We do have them on our towers. We have incorporated them on our towers.

Okay. Very good. Thank you, Alex. We appreciate it. Absolutely. Thank you guys. Thank you. Let's go to agenda item number nine. Uh discuss replacing 41 sets of firefighter protective gear for the city fire rescue. This is Chief Cody.

Good afternoon, Mayor and Council. Um Odess Fire Rescue is going to be requesting authorization to purchase 41 sets of bunker gear for a total cost of $160,000. $160,53. Um, this money will be coming out of our designated PPE account. Uh, so this purchase will be necessary to replace uh gear that is reaching or near its end of life and keep us uh in standards within FPA1 1851. Any questions? What do we do with the old gear? That was my question. with it. I mean,

what what we do now is if it's near its end of life, we re uh we reuse that for new hires until they get sized. And then um the other gear goes into a um uh shop that we have at Central until we can find somebody who uh needs it who does not have to follow NFPA because uh if you do follow NFPA, you can't use it if it's over 10 years old. Gotcha. So like a volunteer fire department or whatever. Yes, sir. Yeah, but a lot of ours around here follow NFPA, so there's not a lot we can give them to. Okay. I just didn't know. But yeah, once once they hit 10 years, they're no good to anybody. I mean, in case I needed it for Halloween's coming up, I just wonder XL.

We got a bunch you can have. Come get them. Revenue. Anybody have any questions? Thank you very much. Excellent. All right, let's go to agenda item number 10. Discuss third party collection vendors, billing and collection. I'm not sure who

I I had asked about this because when my uh my conversation when I went out to ECU to look at their billing system, one of the things that Judge Hayes talked about was they had employed a third party collection and set up that you know if your bill is over 60 days old or you know an arbitrary point that instead of not collecting anything they send it to a collection agency and they had brought e-cut up to about 96% compliance on getting back bills paid. So I was just curious, you know, what do we do for, you know,

I don't know if collections or who knows the answer to that legal finance management. Sorry, it's all in collection. have was so someone saw this on the agenda uh an attorney and sent it to me asking or stating that he had done some stuff for the municipal court and I was just wondering have we ever used outside collection agencies if that's the right word we have not help us out what do we know or don't know sir I'm not aware that we have done that before

so Craig ra is a pretty good point I mean do it's silly to not collect if I mean so I don't know what the right so So currently my understanding is the only thing that's outstanding is about 60 days back on some uh ambulance billing and that might have to do more with just some um transition and employment staff things like that on both our side and at at the hospital. And so with that being said um I think we're we're not that far behind if you will on that. So now that being said, a lot of municipalities do outsource their especially their EMS billing and some have found that that has been uh they've been that's been successful with some folks. So if that's something we need to look at, we certainly don't mind taking a look at that and just determining whether or not does it make source does it make sense to look at some things outsourced rather than in-house. And so let's say we're doing everything we're we're we're getting it right. You know, there's 100% we're not even 60 days behind. We're there. What if there are savings with mailing? What if there are s, you know, what if they can do things more electronic rather than through mail? Are there just some things we need to look at? We certainly could do that. I I do know in the past we looked at the EMS piece

several years ago and that they they well every ambulance run they have Medicare, Medicaid, self-pay, whatever, this particular company would go chase those off an ambulance run. But that was that was the only thing that was discussed. I don't know why we Well, we could certainly put on Do you remember what we we didn't we talk I know we talked about that once because I know it sticks in my brain. because of all the runs we were doing in West Odessa and those a lot of those people are uninsured or and yeah so uh a few years ago probably I I probably say four or five years ago we were looking at a company called Emergon

and we presented that at the time and it was not we were not allowed to move forward at the time we're doing that again today we're looking at two different companies actually comparing uh what they can do for for us what their charges are, but we believe if we can move forward with one of these companies that we can actually bring in a lot more revenue than what we are doing. Um, okay. And we can we can not only build for EMS, we can build for the fire side as well services. So that's what I remembered and I thought it was a pretty good model, but we met the only ones. We met with one of the companies uh last week in fact or two weeks ago

and well actually both of them right we met with both of them uh or Chief Chavez met with one and I met and he and I both met with the other and we're probably going to move forward with that here pretty quick. Okay. Look forward to it. Cool. Yeah. What about I don't know who to ask. Maybe Keith. I don't know. Maybe David like Nisha Court. I I mean who I just wonder who for who would we who's that'd be a who really man I know we hire the judges but we don't run the court

right so the city manager side operates the administration side of the court which of course is the folks that would do the uh receive funds you know at the window when they come in and pay their ticket that's one thing that BNC doesn't do that's basically the only thing they don't do right now is the court so that's done there are there ways to uh other agencies. We actually have a relationship right now with one organization that one law firm basically that does other municipalities around the uh around the state that do collection of like warrants and things like that. They send out um my understanding is they send out letters to collect things like that to get a resolution to those warrants. uh they can give last known address for instance uh to give to a warrant officer if we have one um that they could then go out and then you know serve those warrants to get a resolution. Uh they send out u they'll do a a warrant resolution um every you know maybe quarter or something like that where they say okay come on in and you know you're you know kind of a get out of jail free card if you come in right now and pay your warrants and things like that. So there are some entities out there that do that. We actually work with one now.

I can't remember off the top of my head who they're called though. It's MVBA. Maybe maybe that's it, sir. Okay. Just wanted to make sure we're doing best practices. Just had a quick I wanted to make sure I heard correctly. So, in water billing, that's all that we don't have any delinquent accounts. Oh, you've got delinquent accounts. Okay. Yes, sir. Um maybe I misspoke. I'm sorry about that. But um there's no um but that's where we're behind if you will. But yeah, you're right. We've got delinquent accounts. We we in fact I don't know what the amount is there and the court's got some delinquencies as well. So yes sir.

Well it's something looked into. So if you want we can do kind of a full maybe assessment of I might have to work oh I would definitely have to work with finance on that to kind of get an idea and and BNC on what is outstanding for instance what is outstanding in BNC for water what's been written off perhaps in the past right what's owed currently uh we could also do that for in the court you know what is what are outstanding warrants what is that amount and so on and so forth we could certainly work uh I think internally with with finance to kind of get that information and and uh maybe put that out maybe as part of a maybe a like a quarterly report or something like that with financial statements.

Yeah, it be good info good need to have something so we can collect I mean or at least do our best efforts. It's it gives you a good idea for instance of you know how many what's out there right and is there a better way to go through a different collection agency for instance to go get those rather than or if we were collecting now we wouldn't have to raise people's rates well there's still maybe maybe not as much but there is there there's still basically a half a billion dollars worth of infrastructure under the ground that needs to be taken care of and and we'll talk about Darington at another time as Well,

okay. Sounds good. Thanks, Aaron. All right. Anybody else have any questions? Good stuff. Let's go to uh agenda item number 11. See it? Click it. Fix it. Utilization. Monica. Hi, Mayor and Council. Good to see you guys. I'm going to pull this up for you because you're going to be able to see the statistics in real time. Um, and Mr. Thompson, we are putting it up in real time. So, it's so fluid. If we had sent it in on Thursday, it would have been quite a bit old. So, let me pull that up. It's on our website.

They sent this later. This came like a separate email. Well, you saw one. You broke it. I broke it again. Electronically challenged. Okay. So, if you go to our website and of course if you they keep promising monitors. I'll leave it that angle. But

if you hover over government and transparency and we're going to get to the transparency page in just a little bit. Um you click on the performance metrics dashboard tab and this pops up. Now, sometimes it can be a little bit different than the app because I can see Craig comparing the two. Uh, right now when I pulled up my app, it showed that there's 1,267 closed on here. 1,266. So, sometimes it takes a few minutes to get it done. Um, this was part of a team effort, though. Edgar did the ArcGIS uh live map for us to connect it. It's interactive, so that's a great thing about it. Say you want to see just what's closed, you can click on the green and it pulls up what's closed. Um, if you want to see what's been accepted, you can see that up there. You can see since June 25th when we started this, we've had about 1769 submissions and we've completed a little bit over,200. So that's a 70% rate. I think it's really good. Um, of course, just like with anything, we've had some pain points along the way. Learning curve. That was probably one of the biggest ones. Um, something as simple sometimes as not to close out the top part. People would forget to do that. You have to close on the back end the top and the bottom. So, we've kind of worked through some of that stuff. Me pull this up again. Wrong category submissions. You can see the second most uh requested. It's not listed on there, but it was just other general issues. It kind of became a catch-all for citizens. They would just put um code enforcement issues in there instead of taking the time to keep going through the app and submitting it to the right place. And so what we've done is

evaluated some of the categories. So again, this is fluid. We're only three and a half months into it, but I have to say I'm really proud of our staff. 70% have been closed and some of that has to do with different people have different interpretations of when to close those accounts. Um but moving forward what we're going to do we're going to do daily monitoring. Um we have a bigger team covering it now. We saw that it was just too much for one person and we're going to do weekly reports for our directors and chiefs. So we're proud of what we've done. Um it's coming along. You know we're not perfect. So, we had some bumps along the road. Um, but everyone's doing a great job. Okay,

Mr. Thompson, I know this is a question you're going to ask me about the marketing. We decided we're going to wait until six months to really hit it hard. We wanted to make sure that we worked out the kinks along the way. So, that's when we'll be doing commercials, we'll do Facebook campaigns, that kind of stuff to really get the word out on it. I know, uh, Mr. Stoker, you wanted to know some of the rates. So date to close right now on average is about 7 and 1/2 days. Again, that's subjective because some people close them out a lot longer depending on what their interpretation is of closing a ticket and the date to acknowledge. It's about three days to acknowledge. I think a lot of that has to do with weekends. Um so, you know, by the time the weekend comes, sometimes that delays it a bit. um service level agreements. We're going to place those at six months. Again, we just wanted everyone to get comfortable with it and they seem to be understanding it a lot better.

Okay, Monica. Yes, sir. Okay. I think the type of request those statistics that's valuable to know what what are our problems? Just it's just a silly question, but under the type of request, you have five categories, but we have 10 bars. So how is that working to understand the data

right? So some of them the reason so the second one underneath high weeds and grass as well as illegal so high weeds and grass is number one illegal dumping is number three and to give you a perspective on how great Naira and her team are doing. They have 14 code enforcement officers as we've talked about. So they are being bombarded and continue to close out those tickets. That second one was that other general issues we deactivated it. So, that's some of what we're seeing. We have to update that because we're kind of changing some of the categories depending on what works and what doesn't work. Um, I'll give you we have 227 constituents that are signed up on the back end that are giving us tickets. Um, and one of them was Beverly Foresight and she's been really great about making suggestions about categories. So, again, it's really fluid. We're trying to see does this work? You know, when I turned off the other general issues, I put other in front of city management. So, I was a bit concerned Poor Dalia was going to be bombarded,

but nobody's done that. I guess they don't want to submit under city management's office. So, then they go to code enforcement and do it properly. Gentlemen, any questions? I was curious and and I'm grateful for this. It's good to see the information. I've had lots of really positive feedback. People love the ability to interact. So when you say they're closed, is that like draw a line between closed or completed? Because I know I've got some that that that's been a frustration that we turn it in and then nothing ever happens.

Right. So I think sometimes we do have to come up with a more definite definition of what that means. Chief Gerky and I were talking about that earlier. For example, under the other general issues, we got a lot of noise complaints. And so I said, "Hey, what are you considered closed? Do you close it if you know you're going to go address it? Do you wait till you address it to close it?" And in his case, he felt that it was best to address it and then close it, which may mean our length of time seems that we're taking longer. Um, so it's that interpretation. I know we're going to have to really work to define that a little bit more because everyone has a different definition of that. But some of what happened I think was it was too much for one person and so some of these were getting bottlenecked in general issues and and I think that's where some of the misunderstanding came from or people would close them so and not realize they have to close them. So there were still some questions on the back end with our directors just kind of working through them.

Well, I I would like part of that campaign to be and this is how I've been explaining it. Some of these are issues we can take care of and some of them like so many of the code enforcement things that's not the city's job. Yeah. And so kind of explaining the difference in that. I know you had some code stuff out recently that that did that. But I Jesse, I think solid waste, y'all are my rock stars in this. Any of the bins I report, they they've been done immediately. But then you turn around with high weeds and grass and it's like, well, it's not really the city's job to go out and mow. So,

and we gave them best practices. And that's one thing we said if it's text dot, explain to them, hey, this is text dot, here's someone you could contact if you want information. So, those are some of the best best practices we've recommended to folks.

Excuse me. Could you please come to the podium, please? Thank you. These old guys don't hear as well as I do, are they? You got to talk up for them. You can't hear me from right here.

So, just for clarification, um, if it is a textile issue, what we do, well, let me start from the beginning. We close out the cases when we go ahead and transfer the information from um the C click fix it to MGO. You got to understand they don't talk to each other MGO. So I have a clerk that enters all of that into the MGO system. That's where it's assigned to an officer. That's where it's constant reminder where the notices are printed, where reminders are sent out, where legal notices, where the PCs are prepared. So we close out code enforcement closes those out once they're assigned to an officer and they are in the MGO system. So I have to take the information reply update and then transfer the all the information to MGO and assign to an officer. Once that happens if we get one that for example is texttop what we do is we notify them. email them. We send them whatever information was sent to us through pictures and then we follow up with an email and our managers are the ones that are doing that and we get confirmation from I forget the gentleman's name who is our contact there. So that's what we do. Also on where she removed the other complaints on the on this system, we went ahead and added new ones. For example, we added trees, shrubbery, and greenery. And so what happens with those any way uh blocking, traffic view, anything like that, those are immediately transferred over to um our traffic engineering department and we kind of make sure that that those are followed through

and parking and parking. Yes, parking. All of those we address those pass. And so that's kind of how we're handling all of our complaints. We're trying to got to go. Okay. We appreciate it. We're kind of running low on time, so we really appreciate that, though. Excellent stuff. Thank you very much. Transparency page is up there, too. Okay. Thanks, All right. Let's go agenda item number 12. Discuss quarterly review process. I don't know what this is. It went kind of hand in hand about the transparency page.

Okay. Well, good. Let's move on then. 13. Can we discuss board commission appointments? Anything you know, Norma? Yes. Real quickly, I invited Lane Young to come and discuss the Ectctor County Appraisal District board of directors that the city council will have to vote. It's a different process, so I invited him to come explain that process. Okay. And he'll do it quickly. Yes. U Okay. I I've got a flyer here. This is on our website. If y'all want, I can hand these out to you. Sure.

Um so, basically the election is from the taxing units this year. We did it last year and they uh what we have this year is two directors. Their term is expiring at the end of the year. So y'all need need to nominate somebody by resolution. Uh there's two that are vacant or that are going to be expiring this year. Um so this is a new process. It was created uh during the 88th legislation in 2023 by Senate Bill 2. Uh so what it did, we had a nine-member board at the time and they we still have a nine member board, but what it did was it brought on the uh the tax assessor, the elected tax assessor, Lindy Wright, and then it gave us three appointed board of directors, which are appointed by the taxing units, uh five of I'm sorry, five appointed directors, and then there's three elected directors. And so the way that they staggered it, um the the two have a one-year term and then when they're reappoint or re reelected or if whoever's elected the next time, they'll have a four-year term and the process will begin again in 2027. So

okay. Um but the elect the elected people will be ne for next year. What's the due date for that? for the uh the nominations by resolution that is going going to be uh October well tomorrow for the nomination resolution for if y'all need more time that's fine October what the tomorrow the first I've heard of it so I mean how do you expect I sent a letter to Mr. VA I guess and uh also to on September the 10th the nomination on the letter it states December 14th.

So the nomination election timeline by October 15th there's a nomination resolution but they can pick from the the names that are already right. Yeah. So by October the 13th, I have to provide the ballot to y'all and then and then y'all elect y'all cast your votes by November the 15th and I'll send you a resolution to so council can choose from the ballot names that he will provide to council. You can't take action at workshop and it's not on the agenda for today. So we can't do it till the 20 can't do it before the 28th. Oh the end of the month. Yeah. Because we already have our agenda. Got to post your agenda three day, three working days. Okay. And we haven't posted it, which means the next time we can post it before the 28th meeting.

Okay. So, we're just have to do it on the 28th. That's fine. Who are the three that expire? There's two that are expiring. David Dunn and Mara Willis. Okay. David Dunn is currently the vice chairman and Mar Willis is I haven't been able to get work on that for David. Erin, y'all be sure to get that on the agenda for the 28. Thank you. Yes, sir. I apologize, but we No, that's fine. We didn't know I mean got our wire across the road. Yes, sir. Are we looking to put what you send us on the ballot? Those who we're going to vote for? Yes. So, there'll be two people y'all nominate. We'll nominate. So, we nominate your list.

You nominate them. Send them to me at the end of October and then a couple days after that, I'll send you all the uh people that were nominated and then you have to return like and you have you have your votes. It's in the email as well how many votes you can cast. It's 285 votes. Okay. Okay. Thank you very much. We appreciate it.

Um, agenda item 14, discuss workshop agenda items. I don't know who put that on the agenda. Anybody? So, that was future. Uh, I had asked Mr. stretcher and I had talked about what's the opportunity to add agenda items of the work session if that was that something we wanted to call for at the end of the meeting you know hey next time I'd like to talk about the ECAD things or just a way to get future agenda items discussed workshop so I think you just need D tell David what you want need a second That's all whenever you

two people to do it. Yeah. I mean I think three working days for ASAP I guess be the you know because you have do it next Monday for the next Right. Yeah. This three business days has caused a trouble. It's caused some issues. It was past to be more transparent but but we can get them on if you just tell us what you want. Uh we can get them on. And if we need to streamline some kind of procedure, we can do that, too.

My thought would be between this meeting and Friday, you need to present them to David or Aaron because they need them for next week to be on the next to give proper notice. So, I think that's keep that in mind. If we have it in something on your mind, let's do it between meet the the workshop meeting and Friday. Council, if y'all could please CC me on that as well, that would be very helpful. Fantastic.

You're welcome. All right, gentlemen. Let's go to agenda item number 15. Pursuant to Texas government code section 551.101, city council will hold an executive session which is close to the public to discuss the following matters is permitted under the following sections of the Texas government code. A section 551.074 personnel matters deliberate appointment employment and duties of the city attorney to be appointed by city council. All right, gentlemen. We need a motion to go into executive session. Move a motion by councilman Thompson. Second. Same by Councilman Canel. All in favor say I. All right, we're now in executive session at 4:17 Yeah.

All right. U get a motion to come out of executive session. Motion by Councilman. Second by Councilman Hay. All in favor say I. I. Back in exe. We're back in open session at 5:06 p.m. No action was taken in executive session. Uh move to adjourn. I need a motion. So move. Motion by Councilman Canel. Second by Councilman Hannie. All in favor say I. I.