Board of Aldermen - Regular Meeting

for 60 days. So this I kept staring at I appreciate

congratulations. Oh my good. Okay.

Sorry. I heard what you said. Okay, that's good. Hilarious.

I feel like there That's a small Oh Thank you. I know.

Why? Do we have a public hearing? We don't have a problem.

There's no issue that we have. No, it would be listed. It would be listed if we did. It would be it would be listed in the agenda. We don't have We don't have a p shock. We don't have a public hearing, do we?

Okay. I'll call this meeting to order. Please join me for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Roll call. Member Stark here. Happy here. Oh, I'm sorry. Here we have. Thank you. Welcome to everyone who arrived late and still here. Um consent agenda. We do not have the minutes for the last meeting. They'll be included with u our next board meetings uh minutes. I'll accept a motion to accept the consent agenda and the agenda.

Motion to accept the consent and agenda.

A motion to accept. Do we have a second? Motion and a second. All in favor. Mayor report. I've had a very busy week. Ended with a great day, Mother's Day. None of us would be here without them. spent the week started out meeting with the downtown group. Uh they're active in things that they would love to see happen with our downtown. They especially love the sidewalk. I hope everyone enjoys the sidewalk. I'm I'm really happy with the progress that they're being made that's being made with it. Hopefully, we'll get it done before puddle jumpers. If we have the good weather like I'm hoping for this week, we'll we'll make that. Um, spent a lot of time this last couple of weeks with Darren. We're kind of I feel like we're kind of brothers now. Spent so much time with him trying to learn what a lot of the needs are in the city department uh and getting up to speed uh with them. I've met with the chief uh this past week. Also, we've got meetings scheduled uh for wastewater and electricity with finance department. Um so, I've got a lot of learning to do. Have we had the new alderman tours with departments yet?

No, not yet.

Take advantage of that. There's a lot to learn with city business. Um big thing that I've learned in the last couple of weeks is how hard our city employees really work. There's not a minute that they really waste. You may catch them taking a breather every once in a while, but they're hard they're working hard. It it is hard work. Um, and I hope everyone took advantage of of thanking them for the work that they do. Uh, we've talked about some some codes violation areas uh during this week. I also attended the National Day of Prayer. Uh that was very enjoyable. We had our community cleanup day last Saturday. Thank you to everyone who helped with that. Mickey, I know you were there. You're always out in the community helping. I unfortunately wasn't able to. Alderman reports. Alderman Platty.

I have nothing today, sir. Alder Alderwoman Ren, I have nothing. Alderman Palmer, I have nothing. Alderwoman Star, the community cleanup day. We just had one a few minute a few minutes a few months ago. I can't believe how much junk Odessa how off we can't count county has. It is unbelievable. But we had a good turnout. We had several city employees and had some volunteers from the city. So, it was good. It was. And thank you.

Great. Alderwoman Finch. Thank you. Um, in honor of National Police Week, which I just saw on our Facebook today, just wanted to thank our police department for keeping us safe. Um, thank you, city administrator report.

Good. Sorry. Oh my gosh. Good evening, mayor and board of alderman. I'll start with the parks department. Um, like we've stated already, the community cleanup day went really well. That was um sponsored by District F and our we have a new partnership with District F. So um I can say that there was from the last time District FA had their community cleanup day to this time um there was a 20% increase in participants. So we were excited about that. Um especially given the fact that we had just had one in Odessa. Um we were a little concerned and uh we had plenty of of participants so it was great. Um we for uh parks we have home games for baseball and softball starting tonight and then te-ball practices are also starting tonight. We've been in full pool prep um mode lately. Um on Saturday when we were doing our community cleanup, all of the lifeguard and pool staff were there preparing for the season. So that was fun to watch them um prepare for the wastewater department. Um we are going re rebidding the um trash screen um material bid um to see if we can get some lower bids this time and maybe take out installation so we can have some cost savings for the department. Um they're still processing solids at this time. Um a lot of the departments are focusing on mowing right now as it's that time of year and um for wastewater specifically they have um requirements when it comes to mowing and maintenance of both of our plants plants and all of our properties that we manage. So they're making sure that gets accomplished. And then um not necessarily wastewater related but kind

of tied to wastewater. We have a bid out right now for a building for animal control that we're planning to be constructed at the north plant to keep it out of city limits and out of residential areas. So, um that bids open and we are accepting bids um for the finance department. Generally normal operations we have gone back to global payments. So the uh payment processing fee right now is three and a half percent. Um as of right now we're assuming the cost for e checkeks and e-commerce payments. So we'll um continue to work towards a a resolution there. It's also audit prep time. So the auditors will be on site the first week of June. So, um, you may or may not know, but leading up to that first week of June, when the auditors do come, there's a laundry list of items that they request of us that requires a lot of work from our finance department and really all of our city hall departments. And let's see, um, we do have a few economic development opportunities that we're responding to through KCADC. And I think that's everything for street and water. We are working on road prep and continuing to prepare for the 2026 street plan, which involves patching and getting those streets ready for the maintenance program that we have. the street building. If anyone saw on our Facebook page, um we budgeted for the for a new street shed and this past week that the old street shed has come down. So definitely a monumental moment for the street department and for the city as a whole. Um we know for a fact

that that street building was constructed when Darren's grandfather worked for the city of Odessa. So, it's been there a while and it was in need of repair or beyond the need for repair. So, we're excited to have uh the new addition come in June. Um we did have a new employee start in the street department this week, so we're excited for that. Um now that we have the dedication for the hill, um Darren's crew can start working on the installation of water over there for those for that subdivision. And they are also working on um a great deal of mowing. Um they always have a goal of getting their mowing accomplished before the Memorial Day weekend. So Odessa looks nice for that holiday. For the police department, we have municipal court tomorrow. It is a larger docket because we didn't have court last month. Um, Thursday evening, Lafayette County Children's Fund will be meeting and discussing the school resource officer program. So, the school district reapplies each year for that program and for funding. So, that will be on their agenda. On Thursday, we have law enforcement day on Friday. So that's where all of the fifth grade students get to participate in a day filled with um education on law enforcement. They get to see different demonstrations. I'm sure Hawkeye was there to give a demonstration and um just learn a little bit more about not only our jurisdiction but all the jurisdictions in Lafayette County. So, um we did have the um one of our officers that was involved in the fatality shooting um this two weeks ago. Um he's doing good at this po at this

point in time and he is on admin leave as a part of our administrative policy. We've also had some discussions about um we originally got the Doppler communication system to communicate um more utility related types of questions or um comments and things to our residents where we can hone in on a specific area and let them know what the update is that um impacts them. So, we're having discussions about how the police department can also utilize that software. We had DARE graduation last week, so that went very well, too. Um, we had a big turnout, no empty seats in the gymnasium, and that was Andrew Lockhart's first year, and he did a great job. So, we're excited about that. Um, and then we're still working on the FIFA programming. um and planning for that. But we expect for shifts to start around June 10th for that. For the electric department, they've had the um Taco Bell project. We keep saying Taco Bell project like it's for Taco Bell. It's not necessarily for Taco Bell. It's just a um modernization to take the um services or the primary from overhead to underground at Taco Bell. So that project has been completed. And then the new transformer for Advanced Industries has also been installed and they are too working on um installations for um the new houses on the hill uh subdivision as a part of that or now that we have the dedication completed. One other just happy thought to share with everyone. Kendall Huing, one of our journeymen. He he and his wife had a

baby this past week. So, we're very excited to um excited for him and his family. So, um one of the things that the electric department helps with each year is installing the shade structures at the different parks. So, they'll be working on that. It's so loud. I feel like I'm breathing into it. I'm like, trying to hold my breath. Um, sorry. Um, the other thing that the electric department is helping with or um preparing for is the installation of the ballards and the light poles at the or as a part of the downtown project. So, we went out for bid for the wire and cabling for that. As soon as we receive, well, as soon as the bids are accepted tonight, and we receive the materials, then they'll be able to start the installation for the poles and ballers in our downtown. So, um you'll you will see we have um installed one ballard um not with any cable or wiring, but we did install one ballard in front of city hall so you can kind of see what it looks like. And then we also have one inside the lobby that is um turned on so you can see the light that um comes off the top too. Um the project has been going very well. We meet every other week with the all all of our all of the people who are involved in the project which is a long long list of people. Um but we're doing I feel like we're doing a really great job. you know, small things come up as the project goes on, but um nothing has been um concerning or nothing that we haven't been able to get through and get past. So, um we're doing a great job managing the project and it's going very well. Um

once we get the um ballards and the um light poles installed, then we'll also in install the new um trash cans and benches. So those are all planned out from the engineers for the um prime location for each of them throughout the project um so they don't impede on ADA flow or um traffic. And um we they are they have moved on to the northeast quadrant and next they will be doing the northwest quadrant and then the south west quadrant quadrant will be the last step of the project. So they hope to have at minimum all of second street completed before puddle jumpers. And um for community development, Jenny is taking on quite the project, which is creating a list of all of the nonconforming legal non-conforming properties. So those are um properties that may be in the wrong zone, like a duplex is in an R1 or whatever it may be, but they're there because um the city has made the change. So we wanted to get that documented. We get asked a lot about that, like is my property legal non-conforming or is it not? So, we want to make a kind of a master list of that so we can be more proactive and prepared when those questions do come. And lastly, Karen or um we're happy to have Karen back. Let's just say that I told I told Amy today that when she got back, we showered her with gifts. We were so so happy to have her. We missed her and everything that she does for us. So, we're happy to have her back from

her very long, very, very long vacation. And she's right right into it. Payroll today, board of alderman meeting today, and then we have our um um employee health fair next week. So, she's finalizing that as well. So, generally speaking, that's all that I have. So thank you guys. Some of them were here.

Some of them were here. I just wanted to

Brian Kubine and 200 North Russell and Ward One. I just wanted to make comments about the advanced whatever resolution is trying to happen there about their street or whatever buying the street from the city in front of their building. I just don't know how that's going to help with the parking issue that I was discussing trying to discuss earlier and sent emails earlier about and just now hearing about this resolution which is including supposedly to help with that. I'm not against it or whatever. I don't want anybody to think that. I just trying to understand. Maybe y'all ask questions amongst yourselves when you're talking about it. Is that really going to help? Is there other things that we need to do? Because the gravel lot that they had next to their new office building worked really well for their parking for a long time until they put in all their storage containers and then they was out of parking and then we had all the parking issues up and down our street again. So, I'm just wondering if this is really solving anything or is this more for them to have more storage. I guess that's really it. All right. We asked uh Chris here to come along and kind of explain um the the whole micro seal and stuff for us. Usually we do chip seal um our roads kind of uh we we've overlaid a lot of roads and and now we're want to seal them up and the best thing for it now is the micro seal. So, he's going to kind of explain that for you and and if y'all got any questions, feel free. He's from

Vance Brothers. He's uh one of the guys we go to about our roads and uh so can answer all your questions. So, I just want to say thank you for waiting for your agenda items.

Not a problem. Uh yeah, I'm with Vance Brothers. I'm the division manager for the microsurfacing department. Um you guys have always used chip seal in the past. I believe during chip seal they come shoot the emulsion on the roadway they then come in and drop the aggregate on top of that roll it in you end up with some loose aggregate out of that uh that's about a four to five year long lasting product the microervicing and I brought a sample of it here it is actually the aggregate the emulsion everything is mixed through a pug mill on the machine then spread out onto the road That material takes about an hour or two to dry before you can drive on that material. But after it dries, you're left with about a seven to 10 year product. And I can pass that around if you guys want. One of the things to add to this is um one of our action items within our strategic plan was to look at alternative options for our street program. So this is one of the ways that we

I think it's my understanding that in the past um the micro seal option may have taken a little bit longer to Yes. Yeah. It used to be a slurry seal which relied on the sun, the temperature, everything else. Now there's the emulsions have come a long way and you've got a much quicker uh set time on that material. Originally had some concerns about how long residents would not be able to utilize their street though with that advancement. This makes us watch

on a normal residential road you're 2 to three hours before they can drive on it. Uh culacs we do like to leave them shut down for the duration of the whole day. If not, it just seems like we open them up and here comes the trash truck, the FedEx truck, and everybody else in there turning on it and kind of scuffing it up. So, it last how much longer? That's a seven to 10 year product compared to five. Yes. Four to five on a chip seal usually.

About a dollar a square yard higher. We got double the cost 25%. Yeah, it's about a dollar a square yard. So chip and seal usually was running about three. This is about four.

An additional dollar. And we did um in the budget we were able to um run it both ways to see, you know, these are the streets we wanted to look at. What would it cost for chip seal and what would it cost for a micro seal? And the current budget that was adopted was adopted assuming that all of the 26 program would be micro seal. So we have budgeted for this this fight. And Darren, can you talk to like how the prep work is any different for Chil versus Microsoft?

Well, a lot of these roads that we're doing now, we just overlaid. So, um, we're not having to do a lot of prep work to them. Uh we do have a little bit of crack ceiling to do. Dug out some uh some bigger spots that's broke open in them streaks. Redoing the face under it and repaving them, get ready for them. Uh but yeah, there's not been a lot of prep work. I mean, we're not going to put a bunch into it for them. Uh now, using this this year doesn't mean that we won't go back and do some chip seal on some of our roads still. I mean, this is not going to be the answer to every road we have, but uh uh we're still going to have to do some chip seal through the years to come and get and maybe chip seal some roads and next year come back and put this on them or something, you know, seal them up good. But, uh uh yeah, it's not this is not going to be a cure all for everything. We're still going to have to tape roads and uh hopefully we can My plan is is to get all them sealed up that we've paid before. We continue paving for the next two or three years and then come back and seal again. So, it's uh that that's our plan right now. So,

it's another tool in the tool box. Is that what you're going to put on dryers?

Where on top? Right by city hall. No, no, we're we we're going to pay that. Um we're I just talked to Sean about that today. So, we're gonna try to see what money we have to fix or to to First Street if we've got that smooth that up. I We talked about it earlier, right?

Yes. But no, that's we're we are putting this on all the road we've paved so far in the last nine years. We're going to seal all in roads up. So, uh get all the bad spots fixed in them, seal them up. Uh exception to to one and that's First Street. And First Street, when we put that down on First Street, um we knew the base of that road was bad. was only going to put a thin amount of house balls on them. Uh I kind of tried to talk the board into not doing it. They want to go ahead and do that because there's a lot of good use of that road. It's pretty rough. So, uh we're not ready to seal that street. We still got a lot lot to do on that road. So, I just

Yeah. And this is a the microservicing is good for a good road. That is good enough for it. Um chip seal you can go a little bit worse road. Okay. Any other questions?

Thank you. When do you anticipate the street program starting or 26? Um you said probably late summer August. August is when they're going to start their work. We're going to get all our set. So yeah, we'll get all that ready for them and they'll come in August. It won't take these guys long. So, all right. Thank you. Thank you.

Have motion for approval of bid number 04-26 accepting Herby as the lowest and best bid for electric wiring cable supply for the downtown infrastructure project. Alderman Platty. Make a motion for approval of bid number 04-26, electric wiring and cable supply. I have a motion. Do I have a second? I have two seconds. Any any discussion? You're happy with this, Joy? Yes.

Yeah, we're real happy. Uh time's good. Um we work with them quite often with um and I'd say that I was real proud of how the kids come in and really really close. So under budget.

Okay. No more discussion. I don't believe it requires a roll call. All in favor? 5-0. Now, we need a little bit of housekeeping. We need an election of the acting president of the Odessa board of alderman to serve one year. Do I have any nominations for mayor prom? I have a nomination for Alderman Platty.

I saw you fold your arms and then she targeted me right away. Are there any other nominations? Then I would declare Alderman Plty as a mayor pro Tim by acclamation. That legitimate technically the board needs to vote. Okay. All in favor of Alderman Black 5-0. We need a second. We need a second. I'm sorry. Let's get a second from someone. Did you do a second? I'll go ahead and second that. I get a first answer. So,

um, we need to appoint someone as the planning commission liaison. I would recommend to the board that we continue with alderman plactive as a planning commission liaison for the board of alderman. Do I have Do I have a motion to accept Alderman Platty as a planning commission liaison?

I have a motion. Do I have a second? Have a motion from Alderman Finch and a second from Alderman Palmer. All in favor? 5. We need to appoint three uh people for the finance committee. I would recommend that the board appoint, alderwoman Finch, and Alderman Palmer to the finance committee. Do I have a motion to accept those three aldermen to that committee? I'll make a motion to accept those three. I

have a motion to to accept from Alderman Platty. Do I have a second? Thank you, Alderman Star. All in favor? 5. I need to appoint someone to the um planning and zoning commission. I would recommend that the board appoint Carl Crabtree uh to the planning and zoning commission with his appointment to expire in April 2029. He'll be filling the seat for Shannon Dupri. I'm sorry. He'll be filling the seat for Shannon Dupree. So, yes,

wanted to clarify it's a four-year term and be completing her term since her resignation. Has he agreed this or are we just doing it then telling? I've spoken with him. He's he's he's willing to do that. Okay. Do I have a motion to accept him? Thank you. We appoint Carl Crabtree as planning commission on the planning commission. Thank you.

Second. Alderman Platty did the second. All in favor? 5. I recommend that we reappoint Janon Bradley, John Cardy, and Tracy Peters to the Parks and Recreation Board. I have a motion to accept their reappoint.

Alderman Star made the motion. Alderman Finch made the motion. Alderman Star seconded. All in favor? 5. Um, I would like to appoint a new member to the board of appeals. I would like to recommend Sarah Hawthorne for that appointment. I have a motion to accept that appointment to the board of appeals. Am I allowed to say so moved? Let's skip the probably not an ordinance like a bill.

Well, I'll say so moved this time. Did you make the motion? Alderman uh Palmer made the motion. Do I have a second? All Alderwoman Finch made the second. All in favor? 5. Introduction and readings of bill number 2026-20 amending prohibited parking regulations within the city of Odessa. Do I have a motion to accept the first reading of bill number 2026-20?

I move to accept bill number 202620 first reading prohibited parking. But I would like to add um that we amend where it says Cobb Avenue or discuss at least um County GIS has it as West Cobb Street and Google Maps has it as Cobb Street. So just to make sure that we have that accurate if we could just do the first reading and then amend the second reading. Okay. Okay. Well, that'll be a separate motion to amend. So, we're doing a first reading of bill number 202620, prohibited parking. Hard stop.

Do I have a second? Alderman. Alderwoman Ren. Yes. Have a motion and a second. All in favor? 5. Discussion? Mr. Mayor, I can we discuss this now or we Well, yes, but I think Mayor, you still need to read the title of your order. I can't hear you. You still need to read the title of the ordinance. I did read the title. I thought

Well, I I think there's a shorter title on the agenda and then the ordinance itself has a little bit of a longer title. I I mean like as me as I messed that up.

We need to do the motion again for the first reading. You just said just need to read title of the ordinance. What's behind you?

202620. Okay. Title of the ordinance is an ordinance of bill number 2026-20 is an ordinance amending chapter 46 traffic and vehicles appendix A traffic schedules section 46A-3 schedule 3 parking prohibited of the court code of ordinances city of Odessa Missouri discussion Um, when I was researching our packet, we have in the ordinance and in our city code Cobb Avenue and County GIS and Google Maps have it as either West Cobb Street or Cobb Street. I personally think we should have it be accurate, which I think would also include amending the section that would stay in code to say Cobb Street. I will say we did a little bit of research on this and um it does say Cobb Street on Google and on the county GIS so we can think we can safely assume that that's a fair name to call it but um we were doing some research just inside city hall and we've seen a few different places where it does say Cobb Avenue on official documentation from the city but um like for example it It was like I think it was the 1970 something zoning map that said Cob Avenue. Um the original plot says Main Street. So that little

Main Street is one block south. Yeah. So the original we're just talking the one block. Yes. Correct. Not. And Main Street's not even one block. Main Street is the next road. No. main street is connected to true the next block there's historically been some confusion so it explains the confusion today but I do think cops street would be best that's what's in GIS and we're just talking the block from 131

yeah one block over not first not the not not The next like half the next block that would be next to their building. Not not that. No, just between Advance and Bolero. Where where it's grass right now. Grass. There's a curve. There's kind of a curve.

Correct. There's no curve. Um I will say that amongst other streets that we are discussing uh parking issues, this is a significantly wider street already. It was measured at 28 feet according to um Google Earth and our GRS. Um so it is a little bit wider than some of the other streets we have in town that are just 20 feet or or less. Um, so I do think that keeping parking restricted on the south side of Cobb Street and opening it up on the north side of Cobb Street would be beneficial. We've h have had some complaints from neighbors in that area of parking occurring on North Cob Street. So, but I um it's hard to identify what the intent behind the complaint was, but it seems to me that the complaint was related to the fact that parking is restricted and has occurred has been occurring in that area.

And opening this up then would keep people with prohibit the employees from parking in front of people's houses.

That's the idea. the other item combined. Um, this really if I if I could have put the other one on first, I I would have. Um, but just overall, Advance has done kind of a lot to open up parking in that area. Um, and then they're trying to do as much as possible to do so. But if you um kind of there that gravel area that was referenced earlier where their storage containers are um they had quite a few more storage containers there than they have or they had quite a few more than they have now. So, they've done an active effort to remove some of those storage containers, open up employee parking in that gravel area. And um that's made a pretty big impact. I know they're they're like business um parking lot there off of Cobb Street and then the other one off of West Marlo. Um anytime I've had to meet with them, there's nowhere to park. I've literally parked at Bolero before to try to, you know, attend a meeting at their headquarters. So, I think opening up that street parking would be a really great overflow for for visitors that are coming to um the advanced headquarters. And then they they're actively doing things to open up for employee park including the side

and this is only the north removing the restriction on the north side of West Co. Okay.

Yeah, I think it's a fair argument to leave it. um still prohibited on the south side of the street, especially um since you have those businesses there that aren't connected to Advanced U and with the Bolero, that's their drive lane coming in and out like you can pull into the entire Bolero parking lot from that road. Um we also have and this opens is open up for kind of a bigger discussion that we don't necessarily need to get into today but um um sometimes or in the past Cobb Street has been used because it is a little bit wider has been used to um reroute larger vehicles or those larger vehicles naturally use Cobb Street to reroute um to avoid the downtown congestion or um getting larger vehicles through there. So I would not recommend allowing parking on both sides as

will this interfere with their semis coming in and out. I'm aware of their semis I from what I've seen this has not been said to me but from what I've seen their semis go down RL Kelly and then turn on Marlo and pull into their quadrant that they have there.

So, you want them to stop parking on the north side of C. This is me. like how many parking spaces are potentially available between first and their driveway?

I don't they have a parking lot here that has 10 cars or something, right? It's typically four. Yeah. And that's because of their business growth and expansion. We've also talked about the ability to um like have the um no park like have a sign that says like no parking from here to the intersection type situation um to make sure that street can be turned on too. So that route would then limit parking to just past where their kind of new curve is at. There's curb and gutter in front of a dance and then it's grass. So that's just a signage option that we have is I'm sure you've seen in other places where it says no parking from here to

from here to somewhere from here to the end. We also have the Lake View Drive is also that's all residential, correct? Four units. Yes, there's multif family duplexes are two along the east side of Lake Drive. Should there be no parking on either side? Correct.

And this is to speak to what Um, Mr. Bailey came and spoke to in public comments at our last class.

What's on your mind? Alderman, Alderwoman Finch. Um, nothing yet. I I have a question. So you said there on Lake View there's some Is there multif family housing there? I think they're duplexes. So is that going to cause an issue with those if there's no parking?

Um so one of the things that um Mr. Bailey discussed when he came for public comments is that he's been in communication with those property owners to discuss other alternative options to provide them with additional parking beyond the street parking that they're utilizing today. I can't necessarily speak to those negoti those private negotiations, but um that is something that he is wanting to propose for those um property owners. Any further discussion? Hearing none, I will accept a motion accepting the second reading of bill number 2026-20, an ordinance amending chapter 46, traffic and vehicles appendix appendix A, traffic schedule section 46A-3, schedule 3, parking prohibited of the code of ordinances, city of Odessa, Missouri as an ordinance. I move that we accept bill number 2026-20 prohibited parking second reading and approve as an ordinance with the amendment to correct Cobb Avenue to Cobb Street.

We need to vote on that amendment. Just so motion to approve it as is and then make another motion to amend it. No, you would make a motion to amend the ordinance first and then accept it as second. I move that we amend ordinance, I'm sorry, bill number 2026-20, second reading, prohibited parking ordinance to correct Cobb Avenue to Cobb Street. Is that And then a vote on that second.

Alderman Palmer seconded the motion. Roll call. Alder member Platty. Yes. Red. Yes. Bench. Yes. Palmer. Yes. Star. Yes. Motion carried to amend the ordinance. Thank you. Resolution number 2026-9. We still need to do the second reading with the amend amended.

So we only amended ordinance and now we will we will approve the ordinance. Okay. As amended. So that's what's out of

in the original board packet. We'll do a second reading on that ordinance again. Okay. Mot accept a motion to for the second to accept the second reading of bill number 2026-20 an ordinance amending chapter 46 traffic and vehicles appendix A traffic schedules section 46A-3 schedule 3 parking prohibited of the court of ordinances city of Odessa Missouri as an ordinance. As amended as amended. Y

I will move to approve bill number 26 2026-20 second reading prohibited parking as amended and approved as an ordinance. Do I have a second? Second. Alderwoman Ren roll call. Aldery. Yes. Ren. Yes. Bench. Yes. Almer. Yes. Star. given or motion carried given ordinance number 3184.

Thank you. Resolution number 2026-9, a resolution of the city of Odessa, Missouri, authorizing the mayor to execute a right of first refusal agreement between the city of Odessa and Advanced Industries LLC for the vacation of a portion of East Marlo Street. Do I have a motion to accept? I make a motion to accept resolution number 2026-9 right of refusal agreement.

I have a motion to accept. Do I have a second? Alderman Palmer seconded. Discussion. I just wanted to add some context here. So, um um as you've heard tonight, we've had issues with parking in that area for um honestly quite some time. We all know that Advanced Industries has um expanded in the number of employees that they have over the past year plus. Um and that's really been felt by the neighbors and the residential area because we do have in that area residential abuts um the industrial area that is um advanced industries. So what we're seeing is um so there's the cross intersection of first and Marlo Street um because their semi-truck traffic does come into Marlo. I mean honestly the employees are just kind of taking a parking space anywhere that they possibly can which we're seeing that along Marlo up to Russell and even beyond that in some situations. So we've been trying to um work with our business and our residential our business to uh make an improvement for the residential community in the area. And um this is one of the or this is a solution that we've come come to um to make an impact. And one of their biggest problems is that because they've expanded so much, their need for space and and material has kind of been overflowing. They're busting at the seams. Um, they do have parking stalls along First Street that are currently filled with material storage or they're having to use as material storage, which is pushing their employees kind of out

to beyond their um their um headquarters or um business site if you will. So, um, what this is going to do, so if you read the board action report, there's there's actually been discussions between the city and advanced in the past. I think it was about around in 2018, there was discussions to see about closing the entire intersection um, and allowing that to be kind of a campus for Advanced Industries. that never made it to um the board of alderman or um was never finalized and now they're under new management. Their CEO Robbie um Rucker and um so we asked them if there was anything that we could do in regards of closing or um allowing them more space. So um he did not want the entire intersection to be closed off. They have three of the four corners there, but the one of those four corners is a um cell phone tower. So, um he mentioned in our previous meetings that one of their goals with them being in the defense industry is to fence off a large most of their property and make it so it's not accessible to um the outside public. I know if you go there today, you cannot go in any of the um buildings unless you have a passport and you're checked in and all that stuff. So, I'm not allowed in there cuz my passport's expired. So, um long story short, um the CEO felt like just closing that half a block area from First Street to the alley would help significantly. So, um it's kind of

hard without a visual, but he sent me um kind of a a schematic, if you will. Um so, on First and Marlo, at First and Marlo, he has a building north of of Marlo and a building south of Marlo. Yes, that's helpful. Thank you. um the building to the north of Marlo and then the there's a lot to the north of that building that's currently fenced in. So, what he intends to do is basically extend that fence all the way to the building that is um on the south side of East Marlo. So, um this hard to explain without the visual representation. So, okay. So right above the green box is an advanced building. Above that building is a fenced in lot. So he's wanting to expand the fencing all the way to the building that is south of the green box and close that off. And so that would leave the alley open. All of the utilities are off of First Street. there's no utilities on East Marlo and he would still have gate access um on either side of that green box that would allow for vehicles to pass through if needed, but only for emergency situations. And we did check with him too. There was a concern about um obviously our utilities are not there, but what about gas utilities? and his um the gas shut offs for that area would be on the south side and not within that green boxed area. Uh one of the other things that you can see in this map too is in front

of the building south of the green box. Um it doesn't work on there

in front. So along First Street in front of the building that's south of the green box, you can kind of see in this Google image that there's um containers all along there. So the original intent was that that could that was supposed to be employee parking um in front of that building south of East Marlo. So, he's wanting to be able to um condense that storage and move it into what would be the um green box or the the current street of East Marlo. And that would open up um in total by closing the green box area that would open up 16 to 20 parking spots for his employees. And then by fencing it off, um, that also prevents those employees from parking on East Marlo at all. So they currently park on where it says Marlo, that's where employees are currently parking. So those neighbors, you honestly, if I live there, I would be frustrated, too. I wouldn't want, you know, that my sideyard to be parked in every day. So now moving forward, if this were to happen, those employees, if they parked on East Marlo, they would have to go all the way down the alley where the mouse or the cursor is right now, they would have to go all the way down that alley and around to the front of the building to get into um their place of work. So it really forces those employees to no longer park on East Marlo or Russell Street. And then I also wanted to just share um on the gravel parking lot, all of the storage containers to the that yep, those ones right there, all of those are gone and that's open for employee parking now. And then about half of them

that are going east and west, those ones are gone as well, which has opened up a lot more um storage and parking for Advanced Industries. Anything else to add? On cob are still good. There are still some. Their goal is to get rid of those, but as of right now, there are still some. They took they took quite a few out of there, didn't they? They took a lot out of there. Yes. The ones north of those there, those are all gone. Well, they're just gone from the queue, right? They've permanently removed those and it's now employee parking.

Okay. Well, north of that building that where that building is right there. Yeah. They've got some parked on that side of that building. Mhm. So, his overall goal cuz I drove my golf cart over there. Sure. Sure. Sure. Sure. The overall goal is to clean up the entire site. So they want to fence in everything and have no material exposed to the street in any way. It either the goal is for all material to be behind a fence or in a building. So the Marlo situation's only going to go to the out.

Correct. I want to I want to make one comment. I think it's an important distinction. We're not approving the vacation of that street tonight. Correct. are actually discussing an agreement that allows the city. So I think first the vacation has not been to planning and zoning and has not been put before us and we're talking very specifically about the vacated area.

Personally, if it were up to me, I would prefer to vote on this after the vacation was considered, but that would be up to the entire board. Mhm. And I did want I did um have Lindsay add some language into this so we don't lose sight of the vacation. So um if we approve this tonight, it does nothing until the vacation goes through. Um, but one thing I wanted was for the historical tracking purposes of this because um, I've seen it happen where some an agreement like this goes through but it's tied to something else and then in 20 years we have no idea that this agreement was tied to the vacation. So, um, this con or agreement or contract would not be finalized until we have the vacation date and the ordinance number. Would anything be delayed if this were considered on the same meeting that the vacation ordinance was on?

No, not at all. Okay. Not at all. Is there anything that holds them to actually putting that fence in? Looking through this, I didn't see it. No. Sounds like this only solves the problem if that actually That's fair. Yes. So with the contracts that they have and some of the new ones that they're getting, they're required to have the fence to get these contracts and have these contracts. So they're their intent is to finish the

I was told um by the CEO that as soon as this is approved um he plans to begin have construction begin on the fencing and the um fencing to be done this summer at the very latest. So is there is there any way the city can guarantee that for our side? Yeah, we could include include that in the uh in this document too. Yeah. Do I have to? Yes. Sorry, it's fly season at the community building. the whole time making me feel so

No, like I said, there's no there's no rush on um this at all. I just wanted to um expedite things, but um it doesn't not expedite it either by not having it cuz the vacation still has to go through. The vacation has to go to PNZ um which would be next week and then we don't have another meeting. So the vacation would come back to the board on June 8th. My main concern partly is like with clarity of the public like we're talking about it tonight like we're approving the vacation and that's two opportunities that the public would have to attend a meeting especially those that live around it. I think for me just to keep it clean doing it after the vacation is approved since it's contingent upon or at least being extremely clear

that it's contingent upon a vacation that hasn't been presented to planning commission or the board. Yeah. And it it does say that in the it does the agreement if the agreement was entered into tonight, the agreement also states that it is of no force in effect until the vacation happens. But that's I understand

and I think it also explains too because in order if we were to vacate this um and then they sell their property in 10 years and then we have the ability to um receive that back. In order to do that, it would be in the form of a dedication. So, like what we did like what we did with the the hill or the sewer um easement that we just did, those have to be dedicated back. So, it's also very clear in there that um the dedication on the back end would have to go through PNZ and planning and zoning um in order for it to come back to the city too.

Is there I did read through this and I don't remember. Is there anything in the agreement that says it would need to be returned to us at the same standard that it was vacated? Or what if they tear out all the concrete and it's grasped over? That's something we can add.

I mean, can we I I think it would be helpful if we added it in a sense that says um even if we said like change can we say that changes have to be approved by or provided written because I what I think is a likely thing that could happen is that they're willing to make improvements to the curb and gutter in the area. Um, that doesn't necessarily I I mean, I can't speak to this, but what I foresee happening is they make improvements to that area's curb and gutter and but it wouldn't be our street standards because it's not our street anymore.

Right. Exactly. But I don't I guess what I'm saying is I don't want to make it so they can't make any improvements that don't in the condition it was okay. Yeah. So it could be better, but if it's if they make improvements and they're not to standards, that could be an issue. I don't know. Could I suggest um that they dedicate it to the city in conditions to meet city code? It may be different at time. I'm just thinking if they turn a street back to us and it's a big grassy lot or something that really doesn't do us any good in taking it back as a street and with the residential stuff being so close there. Yeah.

I just want to make sure that we allow them to make improvements to the good if if they see fit. So yeah, and I wouldn't suggest because you've sold it that it's their property, right? They can do what they do with it. Um, and that would might just get messy. Um, but requiring that if it is dedicated back that it is in the state to meet city code would be awesome. I like that. Okay. We've heard a few different suggestions on things we want in the contract. Would you like to take those for a vote? Would you like me to incorporate?

Oh, we have to. Okay. or we we also have the ability to um like know what the we have we know what the consensus generally speaking is and what those changes are and then the board could have the ability to postpone this to the June 8th meeting table it procedurally how do we do that with the motion and the second on the floor um was that I I forget where we are was that just the motion to the first meeting it's a resolution it's a resolution um well Then whoever made that motion can withdraw it and we can have a new motion.

And just let's just clarify first before we do that what um some of the changes would be. So one would be to make sure that it's able to be returned to us in a um better or current state. current when they dedicated city and then I'm sorry the fencing I think was another discussion. Okay. Yes. Requiring the contingent on the fencing.

So for that one I mean if we sell them the property and vacate it we don't we're done. We have a right of first refusal but that's it. So, what's the triggering event for the fence that that they must complete the fence within three months? But what's the penalty for not doing it because they've already received the street? Well, what could that not to answer your question? I mean, it if we wanted to condition this on the fence being built, we should have make sure that the fence is built before it is

vacated. Our desire at the end of the day is to keep them from parking further on Maro and to essentially increase the burden of the department side to hopefully they don't do that. So in my mind if that's our goal as a city then we need to somehow make that fence contingent or the sale continue upon that fence. Could we understand their intention and everything but they could businesswise change their mind and decide you know what sorry city this doesn't make sense for us. Well and the best way to do that would then be to not vacate it until they do the fence. Would they how would they have to have a permit to build across a city street that's still a public city street? I mean we would have to

is there like anou or something they could enter into that's a putting that into the right of refusal agreement may not I don't know may not be the best fit. Can there be some kind of covenant in the vacation ordinance or but that's I mean it can be in there but what's but you can't enforce it. What are we doing? Do we get to choose the penalty or is there a you owe us a million dollar? Well I mean no we can't do that. Exactly. Um I mean I can I can think about that back but it

I mean yes give it back but then we have to go through I mean that's fine too. penalty. Um, but solve the issue, you know. Um, I can I can think about that and see what I can come up with for you. We have timeline. He just said as as soon as it's approved, he's ready to go.

I can speak Yeah, I think that's the best thing is that if they do not build the fence within Maya September one, then it has to be rededicated back to the city. I like that.

Is this the one that we're tableing for rewrite? Yeah. So, we withdraw the motion that's on the table and then table it or postpone. Table it to June postpone. Postpone it because table means you talk about it later this meeting. We can do postpone to a certain date or just move it to a certain date is also totally if we donate does it matter if it's moved that there will be amendments if we just move an entirely new resolution if you like that's that might be safer I think okay that might be less confusion for us

so is that the consensus to postpone to the first board meeting of May June or June I think It's just to withdraw that motion because we want to bring a new new one back. Not the post. Alderman Platty. I'm the one that has to withdraw. I'm sorry. I'm the one that has to withdraw the Yes, you can withdraw your motion. I withdraw my motion on resolution number 2026-9. Right of refusal of agreement. Do I have a second? Second. And we need to vote on it. All in favor? All in favor of withdrawing motion 50.

So is the issue tabled? Yes. Postponed.

We'll bring a new a new resolution. Resolution number 2026-20, wastewater feasibility study. I'll accept a motion to accept resolution number 2026-20, which is a resolution of the city of Odessa, Missouri, authorizing mayor to execute a professional services agreement with All State Consultants LLC for a wastewater system improvements facility plan. I move to approve resolution number 2026-20 wastewater feasibility study.

Alderwoman Finch. Thank you. Second.

Alderman Platty seconded. All in favor discussion. I guess we voted before discussion. So we'll have discussion now. Okay. Um, couple things to clarify on here. Um, one, it is contingent on the review of um, the city attorney's comments. So, you'll notice in your packet the city attorney Lindsay has made comments um, and we weren't able to get finalization from all state of approval of those. um comments. I will say that we know from our time with working with Lindsay that her comments are non-negotiable. Those specific ones on those topics are nonnegotiable. So, um it was more so just a timing thing. We have the grant dollars, so we're wanting to um get this kind of moving. So, it was more of just a timing thing and we would have had to wait until June 8th with um to bring this back to the board. Um so, there is that. Um and then the other thing is is that um we've had a lot of kind of conversations about um decommissioning the south um east southeast wastewater treatment plant. And um I just want it to be clear that this study is to determine the feasibility of um that. But it's not just to say yes, you should decommission or no, you should not decommission or whatever it may be, but it's to look at the entire system as a whole and determine what the best course of action

is both financially and operationally. So, it'll look at the capacity of both plans. Um, look at the savings if we were to do option A. Um, what would what would happen if we were to not do option A and and things like that. So, um obviously no decisions have been made, but this helps us and helps the board of alderman um collect the information that they need to make that decision that um will kind of come down the pike eventually for the board. So, just wanted to be clear that this is this is going to provide us with that information. is going to provide us with the financial impact, the budget savings, those types of things, but it will take a full um deep dive to DNR standards on um feasibility studies because of the grant dollars that are tied to it.

How likely are we? Um it's not they if you talk to DNR it's not a for sure thing but um we've complied with every step of the process and they have expressed no concern about obtaining it. So when do they award that or when do you know

I it believe that would be the next step. They they kind it's kind of interesting how it works. So they're like, "Okay, you've applied. Great. You don't get it until we say you get it." And then they're like, "You need to do this, this, this, and this." So we're in that this, this, and this. So we had to um go out for bid for um this project per the the grant guidelines. And then so now the next step they're like, "Okay, well now that you've accepted and um the next step would be a contract. Let us know when you have that and then we'll um confirm." So I think if I'm able to provide this information to them, I think that that should come with a grant award shortly thereafter. This is our first time applying for this though, so it seems like a very positive program to participate in moving forward. There are four things that were in this contract. The first being the study. If we get the study from him and we decide that we would like another attorney to take us through the other steps, are we obligated to use this engineer for the other steps in this contract? Um,

we have the facility plan, the design phase, construction and bidding phase. I'm building the city bidding phase.

The city can terminate this contract with 7 days notice to the engineer. So while yes, we could go out and seek other engineers to perform these services, we wouldn't necessarily enter into this contract with another engineer to do those services because this is all states template contract. So we would probably use a different one, but we could terminate within seven days um if they substantially fail to perform um and then and then you could go out for other bids. Yes. But you also don't have to complete the other stages. What if they don't fail?

Then yes, we're with them, but we don't have to go to the next stages. Those are agreed upon by price at the next stage. And if we don't agree upon price, we don't agree upon price.

There's there's some ver verbiage in it about the design. If he designs it and then we go somewhere else, there's some restrictions there. But um it kind of concerned me if he does the initial study, we see something in the work that they did that we don't like and we want to have someone else complete the process for us. Are we obligated to stick with them after the initial study and before he does anything else? And that provision you're referring to is is generally that um when an engineer designs plans or anything like this, they you know you can use them for other things, but you can't hold the engineer liable for those anymore. And that's standard contract terms that if you if you the city takes those plans and uses them in a different way than the engineer prepared them, they no longer have liability. And that is

common with engineering plans like this. Okay. But arguably if we decide not to do anything, not to take no action, we do not have to have them design anything. Correct. Thank you. Any other discussion? Hearing none, let's take another vote. All in favor? 5. Uh, next scheduled meeting is Wait, we still have one more item. It's a long night. In close session.

Oh, discussion of Dryen Street parking on Dryen Street. So, um I have not I don't I think some of the elected officials may have received some complaints of the narrowness of Dryen and uh when parking occurs, you kind of have to weave in and out when it come

going up the hill. Yes. Yes. Yes. Um there has been some new construction over there. Um, and it is a very narrow street. There's places where it's less than 20 feet. Um, and there's places where it's more than 20 feet. Correct.

Not much more than 20. So, that's pretty generally pretty narrow. So, um, just a thought. It's just a discussion at this time. So, if anyone wants to kind of think on it and do some research, drive up and down, you're more than welcome to do that. But Shauna, is there any reduced parking that way? Darren, are you able to speak to it? I I did drive over there, but I I didn't see any. Okay. There are some, especially where some of the older neighborhood is. They're very close. And the way the driveways have almost like a ditch at the side, that one definitely has a ditch on both sides. can't really like back out and use the yard and and always always has

I think a lot of the congestion is at the top of the hill and at the bottom of the hill. Okay. So, um if we were to move forward with reduced parking um just from what what you know about the area, would you um what are your thoughts on one side versus two sides? Um just in general others other other streets that are like that width. Do we have a solution already? Is it not really just kind of a unique area?

Um I mean I think that there's other streets that are 20 ft wide or less that have no parking on them. Right. Right. Would you agree? think about that investigating that at least on one side like I think of like Ninth Street on your way to Ninth Street and Marlo

Streets that have no parking on like Johnson Drive and they're they're snow route streets that are they are wider streets but if emergency we can we can push people down the roads um I can't you're right off the top of my head I can't think of a narrow street that we've got no Doesn't Ninth Street on your way to Marlo, isn't it? No parking. It's at least no parking on one side because it has a guardrail or like ditch. Ninth Street. Um Ninth Street. Ninth and Marlo. Oh, up on Marlo. Yeah. Um I think it has that no parking up there on both sides or one. I think it's at least one side.

I think it's on I don't know if it's on if it means both sides or not, but I think it means both sides. I know the east side has some time in Fifth Street and some east side. Yeah, Fifth Street's a little wider, but I don't believe you can park on either side of Marlo or on street. I didn't think so. Would eliminating prohibiting parking on only one site? Does that solve the issue or is it still a problem for not going up the hill? Do you mean it's doesn't solve the issue is in the sense that it's still a narrow street or

Well, does it more does it solid enough to allow people to move freely or is having prohibited parking on both sides kind of the only way to solve that? I don't know. Makes you jump. It could it I think it could be reduced to just one side. I think one side would help tremendously. Um there's a lot of advanced moved up there off Seventh Street. There's a lot of traffic up through there. Um and then of course our trucks, all of our trucks for electric and everybody takes that road a lot. So in emergency, it's kind of tight to get through there with with parking on both sides. Um a lot of truck traffic.

I I don't know that you want to restrict it to no parking. Um the simple fact that there's a lot in houses that have more than a couple people that Uh there's no other place to park around there.

There's a lot of new the area at the top of the hill and the bottom of the hill is the new construction where we saw the single car garage homes that were built. And so they have small parking lots plus um well they have basically a driveway and a garage and then they have to do the whole uh move your cars around Tetris type of thing to for parking purposes. So

I guess the question is is you you have no parking on the the south side or north side? Um, honestly the in my opinion it's better on the to put the the no parking on the north side. There's a straighter shot up through there, but um for the residents I think they're going to want the parking next to their house versus across the street. So I don't know that's for something you guys decide and you guys might want to look at that before you decide that. Drive up down through there and uh see what you think. Um It it's it can work either way honestly, but it it will help some of the traffic flow. Uh you're still going to you need a car there, you're still going to have to stop and wait for the other car. You can't get both cars there at one time.

And I think a lot of the um new builds in that area were built, especially the ones at the top of the hill were built on um the grandfathered lot sizes. So, our lot minimum requirement is 70 feet, but if it was a grandfathered lot and it hasn't changed since its origin origin, um they can build on the 50 foot wide lots. And so, that's where you have the some of those have no garages at all. It's just the driveway and they're backto back just single car lane driveways because the lot is so narrow. Okay. Well, we can um bring this back for discussion at the next meeting. Does that sound good? Everyone can take a look at it. Okay.

And the next scheduled meeting is May the 26 at 6:00 p.m. with the electric freight works session. Um, finance committee going to meet at 4:30 that day. Alderman, no. Now, yeah. Yes, I get that. Yes. So, finance committee at 4:30 on May 26. Alderman may make a request for new items be added to the next meeting agenda. Are there any requests to do so? Alderman Platty,

I would like to request I guess it'd be just for discussion maybe at the moment, but being how from the I'm trying to figure out how the best way to word this the events the events of the beginning of this night. Um, and I'm I want to I want to propose this as a safety public safety thing. Um, as I'd stated that one time, there used to be an ordinance the drinking establishments closed at 10:00. I wonder should we maybe not necessarily 10, maybe 11, but

what does our ordinance say today? um state statute. So 130 130. So if it if would it be a public safety thing if we had said ordinance again to help bring it back for discussion? Yes. to help um with public safety. We'll put that on the June 8th meeting since that'll be regular meeting. We can do that.

Um do we need to take a motion to add that? How have we done that in the past? Take a motion. Need a motion to add Alderman Pli's item for discussion to the next board meeting. So moved. Have a motion and a second. And a second. I'll second.

All in favor? 5. I make a motion that we move close session in pursuant to RSM O 610 dot 021 legal action causes of action litigation or confidential attorney client communication and pursuant to RSM 610.021 021 12 seal bids and related documents until bids are open and seal proposals and related documents or other documents related to a negotiated contract until a contract is executed or all proposals are rejected.

Have a motion. Do we have a second? Second. Have a motion and a second. Roll call. Alder member star. Yes. Yes. Finch. Yes. Yes. Palmer. Yes, we are journ to close session. We go that right.