Board of Aldermen - Regular Meeting

Call the meeting to order. Please stand for the pledge to the flag of the United States of America to the standy. Roll call.

Here, here. Very good. Welcome to the visitors out there. Always good to see faces up. Move right into the consent agenda. Okay. Very good. Motion second. All in favor? 6.

All right. Move to the mayor's report. All right. Uh really enjoyed the Chamber of Commerce uh banquet, awards banquet the other other night. That was wonderful. Chamber did such a good job and uh Ter Jones does such a wonderful job hosting that out at the Hilltop. make sure once again congratulate Mickey Star, the volunteer of the year. She does so much for this community and it was and it was recognized and uh I was honored to receive a community veteran award. That was unexpected and uh very much appreciated. Uh if you paid attention to the city Facebook page, you will notice a new uh segment that our communications coordinator has implemented and put together called city insight. Uh this is part of the five the uh five-year strategic plan. So it hopefully it will carry on for many elections to come, many years to come. Um community engagement is so so critical. And I'm glad to see this got started. Um, but it'll be, you know, comment. You can always comment on the city Facebook page. Been able to do that for about the last year and a half. But this is more topical. There'll be topics discussed and you can engage on a forum type forum type in a forum. So, so, uh, it should be good. Please give us your feedback. Tell us what you think about these different topics. and um we'd love to hear what you got to say. Uh tomorrow I'll be visiting our neighbors out at the nursing home, updating them on some what's going on in the in the world of Odessa. Uh Jeff City, I'll be in Jeff City Wednesday talking to Terry Thompson, our uh representative, and Kurt Gregory. I've got some things I want to visit with them about. Then I'll be back again in Jefferson City the next

week on Tuesday and Wednesday for the legislative conference. So that's my report. We move on to the alderman report. I have nothing this time, sir. Also, um just a reminder that this Wednesday is the W three town hall. So, anybody and everybody's welcome. It is specifically for W three community members, but we invite everybody from the community with come talk to some city hall. community.

Alderman crab crew. All the woman star Thank you for the recognition and you as well. It was a surprise, but it was it was fun. It was a great it was just a great night. So, thank you chamber. Thank you. Okay. All sir. All right. With that, we move to city administrator report.

Good evening. Good evening, Mayor. Start with the parks department. The reverse this weekend basketball at the end of this month. The last day will be on February 28th. We currently have signups open now until February 22 will be open and we're currently bid for the repairing to might be very contract water department. operations and maintain very department. focused on very

conference and they were able to fix the sensor problem Those have been long outside. We also did my water to save money and it will over contractors. We also started for the police department. We have simular city hall.

We have a public engagement meeting coming up. members of the public are welcome to come see a walk of our current officer. department. We are planning to do some hous And then we are also working to this will help us modernize that area without working on our state assisted contact

We also And then department's been working out of great job. We have projected last week. We have also So they'll be for laser fishy

collection. Department. Mayor mentioned earlier statewide. We want to make sure.

Thank you, Sean. Now is the time for any public comments. Does anybody have All right. So, it's great pleasure to make a proclamation. Hold on. You know, whereas the city doesn't recognize individual dedicated genuine passion to improving quality of life. And through his professional accomplishments, civic involvement and personal expressions enduring contributions. Now there

Outstanding service lasting impact community is hereby signifying the appation citizens. places. This month [applause] I'm very speechless. I know you might Oh, I guess I don't know. A lot of times a group of kids

What can I do? Five, six, That was it. very much. [applause] All right.

All right. We will now have a public hearing

related to annexation. annex-01-206- unressed property located along the north outer road parcel number 14-7.0-35-0000 All right. Um and I do call this public hearing to order. Uh the purpose of this hearing is to receive public comment regarding the proposed annexation of the property listed before into the city of Odessa, Missouri. Notice of this public I will start this uh start this uh public hearing at 621. Uh notice of this public hearing was published in accordance with Missouri law. Uh the proposed annexation is set forth uh by ordinance which would annex certain property contiguous to the city limits. The annexation has been requested by petition of all property owners pursuant to section 71.012 revised state statute. And now I will open the I will open the public hearing for public comment. Does anybody like to speak to the public hearing? Seeing no further comments, I'll close the public hearing. U this ordinance will be considered for action at the February 23rd board of alderman meeting and the written comment period will remain open until February 23rd at 5:00 p.m. With that, I will close the public hearing at 6:22.

There is no business new business. We have new staff to introduce Chief. I'd like to introduce officers here tonight. I think that's also a staff United States of I think he shared a story with me about Walmart. So just trying to figure milary service as a civilian graduated

sheriff's department. A lot of experience Not only experience experience investigation intoxicated motorist make sure we also I just wanted to offic thoroughess and communication proven himself. So that's just dedication to I think I think that growing up in a small town makes things

[applause] Very [laughter] good.

All right. Next up is a special event permit uh for the Odessa Chamber of Commerce rodeo. The date Friday, June 19th through Saturday, June 20th. time 400 p.m. to 10 p.m. Alcohol distribution during the event from 5:00 p.m. to 9:45 p.m. There's a request of curfew to be waved during wave June 19th and 20th, 2026 for the Odessa Chamber of Commerce Road. I would take a motion to approve the special event permit.

Have a second. Thank you. Alderman Star. We have a motion second. I have been moved to approve the special permit. Is there any discussion? There is none. Seeing no further discussion, we'll vote. All in favor? 6 has been approved. Next up, proposed resolution number 2026-07 authorizing the mayor to execute a construction contract with Cat Excavation Incorporated for the downtown sidewalk infrastructure project. I take a motion to approve the resolution.

A motion second. We need a difference.

That was my [laughter] Got a motion and a second. We'll get all right. Uh seeing no further, it has been motion moved in second that we adopt this resolution 2026-07. Um is there any in second is there any further discussion? Sure. Sure. So my question is um on all of our contracts, do we have our legal council look over every contract?

I was hoping so. I looked at at a lot. So question any further discussion? All right. vote. All in favor with one extension resolution carries forward.

All right. Proposed resolution number 2026-08 of the city of Odessa, Missouri, uh demonstrating its commitment to public safety and authorizing the city to pursue the Missouri blue shield designated designation for a second year. Take a motion to approve the resolution.

I make a motion to approve resolution number 2026-08 shield program second here. Second all star second. It has been moved and seconded that we adopt resolution 2026-08. Any discussion? Any further discussion? Seeing All in favor 6 resolution passes.

All right. Next up, this is going to be energy cost adjustment 101. by just level that tells you what I'll just Feel free to question it. Okay. What is the energy cost adjusted by city ordinance that allows to adjust electric bills changes in the city's annual actual power So we have purchase our power intended to help smooth out

to char. ressuge deficit in our revenue overall. Other places utilize the ECA but it different. has electric adjustment purchase power adjustment power adjustment retail energy cost adjustment for why use so it is to help us handle the fluctuations that we price changes as natural gas market which is our next item on our agenda after this extreme weather adjust. So the city's electric rate does not automatically change month when rise in a pass. pass to our resent

customers who the goal is separate from the basend for operation maint infrastructure is to help with the fluctuating energy cost. Then we have our request hired service. service provided by the electric or the city shall adjust purchase power supply. The ordinance establishes a baseline purchase power. So for every change in the wholesale power is the direct

ordinance also does uses a month average. So specifies that purchase powered to try to help with those However many months our residents increase in our resc the rate and why it is contined with the price of our invoices. At this point, it is clear that the PCA is in need of at least a 1

at least When the ECA is adjusted, it is important to make a parallel adjustment. The current service for electrical aspects of our base rate, it could result in a surplus or deficit. included. area of the PCA loss is included in the formula system in the ECA formula accounts. system. unbs are accounted for undercul. sold. It reduces the ECA for every on the next

hours. 12% difference. And then on the back of the last page, I have This is kind in order to ensure that our revenue goes the other direction. going to red power. Everything is below. I'll try my best. Thank you.

Back charge. basic. question. Couple things. I will say

Yes, I wonder. electric. I will say budget perspective. In reality, we have fund already. But I do think it's a good question. We also have a little bit that's intended to go out there. That's kind of a hot topic. didn't huge.

Seconds. Watch out. Take that. At that time,

Are you saying that? 882. It has to I think that question.

I have a question and you may not know the answer provided this information from Alderman W at the first meeting but if this information on Odessa rate comparison to Missouri MPau customers is accurate the Missouri average for their rates is the is opposite of what we do in Odessa where residential is 10.1 business 8.2 industrial 5.8 we actually go the opposite direction residential 10.4 business 12 and industrial 11. So where they go down we go up and it's also a decision of the boardment understanding I wasn't there but my understanding was Question was one way or the other. That was the decision at that point.

I just want to make sure I understand. So I understand what you're saying, but are where it's different in the average across the state. Are we saying that other elected bodies have decided to to I guess subsidize their commercial and industrial off the backs of the residents where we have decided not to in the past. Is that basically what we're saying?

Okay. So, one thing this past month [snorts] and we The problem was the only system as a whole entire country. So Last time we experienced last time we've been

So it happens So many years bad weather. So whenever a peak demand because of that our Our bill is letter and one bill. So 421,250 should have been 1. So with an option here,

My question is how do you residents.

We're looking for direction to go forward. So, what are your thoughts? I have the difference. So on average,

when does a decision need to be made? Do we have an idea of the average customer right now?

No, he's coming from So, penny correct. I was trying to get my zeros in line in my head, but I better write that down. One second. 23. That's a one month.

out. And we used 600 kilowatt hours a month. Is that the number we use? Because I just calculated mine 2400 and like we don't know. I live in a tiny house. I don't know how we consume that much power, but 2400 kow come up. I have six kids. So, I'm not saying we're not guilty of it. [laughter] I'm not saying that. I'm just saying if I'm guilty of it and mine's that high.

There are lights that burn out very frequently because they never turn off, but they are all LED. So, at a one time month payment or move forward. Some people might be able to absorb that. Other people may not be able to. push out. Generally speaking, electric bills will be less in April and May not air conditioning and not as much time. Yeah, let's redefine what we're not opposed to.

Do we normally only have two low months where we're no AC, no heat? Usually the average isn't it just those two months I think at a minimum put in those two months.

[snorts]

Then also looking into the ECA rates and things that Bruce brought up the validity of that. I just had a question. What's the pilot? What do you mean pilot?

Okay. I like we don't have trucks out there.

Sorry. If you're if you're billing for street lights, you just take you just estimate what a street takes in a 30day period or whatever because you're obviously put a meter on street. Yeah, we know

our street Tell you what, information and a half% overall Sorry, there's all the adjustments. There's all the connection. So when I did the cost of service that's complete then I have what your actual service I also have rates. over

charge. It's very normal. So appreciate your input helping put it together for us. questions.

Just a comment. He drove all the way up here from Joplin just so he could be here and answer questions. Very much appreciate you doing that. Thank you. All right. Moving on. Next discussion.

Okay. So, the next item we have on the performance is Okay. So, it's kind of one of those things. currently in our zoning war in your packet lists how the language currently is listed. So we had a lot of complaints come in several different locations or industrial customers or business. So right now our code only excludes intercl is there any coming up quite a lot is there any more.

So question on that. Isn't there somewhere else in the ordinance that says the adjacent zoning has to have so much of the other zoning? So if you're up against an R1, you can't put half of the stuff in a commercial right next to it without having so many feet of transition space. I remember that came up when we were doing the PUB. So right at the property line, if it goes from an R1 to a commercial, you can't automatically just go commercial. There has to be a transition space or some type of barrier or wall or something to protect the residential space right next to it.

Yes. Yes. Our code doesn't necessarily suggested Are you aware?

It was pretty com for sure. Well, it doesn't Yeah, I remember the same thing.

Yeah. That's exactly what I'm referring to. Doesn't say they can't have it. It just says there needs to be some form of barrier or agreement or something to help mitate that transition between the two. But maybe that needs to be more defined or looked into. relationship.

So, it sounds like there's a community concern. Sounds like there needs to [clears throat] be some guidelines then. I can see in that instance if we had specific guidelines would be in there. You could tell the person with concern that [clears throat]

Is this something that be presented like to the board of zoning adjustment board adjustment where they could make a ruling based on what the business is and what they're planning on using for like signs for instance they do that with signs. Right.

Definely trying to clarify what shouldn't be like I'm trying to

[clears throat]

Next up, we have measure. I will say performance. We've never dedicated ourselves to track performance measures. So that starts action system performance measures. some performance measures performance force user. So there are a lot of measures here. I see even if we create a 2030 to 2035 planes

better operations understand operations. take time to know where we started. So under community engagement you can see we have a couple measures number of social media post and impressions we were able to create a baseline for that number of employees who have completed conflict resolution, cultural sensitivity already have that increase. Obviously, reality uses results in greater participation. So again,

Lastly engagement we have satisfaction something that we put in here also plan wants to know what our citizens we have fundament I used this. So the first performance is pretty easy because there are standards and start programs right now. something over us.

So national standard is the system interruption index. We have the system frequency index restoration outler. starting to get back. But reality is the best discussion service discussion that we had. But increasing the number of new industrial resus for effort. We have that last service.

year after year after year. So this helps us track our system on us. Moving on to numerous times in the budget workshop earlier. Our goal is to increase the rela and we want to make sure that they go increase our operating less openact. on top of that comprehensive know that's so a few ways that we want to achieve these goals we want to track the reduction number of variances special is behind it. Less

problems. doesn't necessarily show what we're showcasing the number of building So we're trying to softly see this measure develop our um zero occurrences. So I wanted to keep this in a way that was simple response. One main reason why negoti Moving

on to police. So part of the strategic police department of this really What we're doing when it comes to chain custody that we're doing it well and we're doing it correct and that being able to report another want to track it software areas. increase in retention rates over our operations as a whole.

So right now it's 81.25% not so because again the next year kind of research this isn't necessarily I'm not saying I'm saying I'm saying we have the same same type of question. with facenally.

probably best. Okay. receive how to track this colleicial I've also questioned this requires not just I don't know what I left the But the plan will require a lot of work on our behalf. But we need to have to know. And then I have percent of growth rate. previous

infrastructure. This is a pretty simple one because it is very interesting to track our started. I started less brothers inst our baseline. If you remember next questioning questions. But basically what we're doing is we're saying investment that we do on an annual basis. What is the budget from budget

comes out 6,185 It doesn't work. never get to a formula if you said this. So you kind of have to create a qualify treat. We are assuming that what we actually did for that year.

So take that number. I'm misping Next question. So this is just kind of [clears throat] a small Okay. And then we have sidewalk programs

pass. gives us programed. So's activity has not changed. So we already have a very transport sidewalk. Does this include sidewalks? Yes.

Okay. [clears throat]

Okay. No develop. So it does not count. Go back to that. Well, talked about sidewalk polic. I'm more so that's everywhere else. This is also somewhat of a technical question and it required us in our formula.

Our program already said maintenance program years. stand. So now We want you want to see which direction we're trying to

Okay. So the last area that we have is fundriated basis. Emergency are not just simple cut. Once you get a little bit further up scenario based traines. Next item on here is the percent of water

We are currently having system almost entire That's going to get us a little bit of time to plug in all of the data beyond what we're asset by asset street. And then lastly, we have last systemizes. A lot of the things that we're trying to accomplish from the strategic plan is

we're trying to figure out what direction Our system next years are mineral. priority. This one was a little bit different. Priority are knew what we're trying to questions. I also put in this really cool data system which plugs in MLS data into Missouri

work.

You can click on each area. Also, this one. So, it shows us going up wise kind of trying to investigate why that is. forecast. We might get nine people in one. I think we'll hit alone. So, I thought it was cool that it was available. I didn't say it was right. Well, the data is what the data is. I just thought it was really questions for All

right. Our next our next schedule meeting is Monday, February 23rd. Workshop is again at 4:30. Regular session 6 o'clock. Right now, the floor is open for any alderman wants to request new items to be placed on the agenda. Apparently there are none. All right. Alderman Pli, would you please take us to close session? [clears throat] Make a motion to move to close session for pursuant of RS M610.021 legal actions causes of action litigation and cover confidential attorney client communication and pursuant of RSM 610.021. 021 personnel.

Pardon me. 12 and 12 and 12. Okay. All right. I got motion. Got a second from Go ahead. Go and read it through again, Mike. All the way. Just just

second. Wanting to read the whole thing again or no? Are we good with just 12? Okay, we got a motion pl. We got a second from Alderman Carrian. Roll call. and 12. Okay. One and 12 only.

Yes. We are journ session.