Town Commission - Regular Meeting

All right. Good evening everyone. Thanks for coming tonight. Uh let's call to order the Oakland Town Commission meeting for April 28, 2026. Everybody, please stand for the pledge. remain standing. Heavenly Father, thank you for another day, another day that you have created that we haven't seen before. Continue to guide us, protect us, and keep us. Help us to understand in the midst of every was at a meeting about a week ago. Pastor said, "Let us focus on things that Father help us to focus on God has protect us.

All right. Good evening, Kathy. Good evening, Commissioner Keller here. Vice Mayor Satderfield here. Mayor Taylor here. Commissioner Mley. Commissioner McMillan.

Correct. Thank you very much. All right. So, we're going to start out with some proclamations. We got two of them this evening and uh we're going to we're going to split them up a little bit. If you're looking at your agenda, we're going to do the world migratory bird day. Then we'll move over to teachers appreciation weekend day. So, uh town of Oakland World Migratory Bird Day. uh whereas North American bird population have declined by 25% with over three billion birds lost and migratory birds face growing threats throughout their migratory migration routes and seasonal habits and birds are essential to healthy ecosystems. Yet urban hazards such as habitat loss, pesticides and building collisions pose serious risk. And the town of Oakland sits on the southern shores of Lake Aopkin. Has a thriving bird population that includes ospreys, bald eagles, water flow, fowl, song birds, migratory birds, and the resident pile and supports conservations through partnerships with the Oakland Nature Preserve and Orange Ottabbon Society. And as a Tree City USA, the town of Oakland values its natural resources and works to protect bird habitats and biodiversity. And World Migratory Bird Day raises awareness of global bird conservation efforts. Now therefore, I, Shane Taylor, on behalf of the Town of Oakland Commission, do hereby recognize May 9th, 2026 as World Migratory Bird Day in the town of Oakland and encourage residents to support and celebrate bird protection. All right, moving on to a very important town of our teachers and we appreciate our all of our teachers. So, with that and appreciation, we're going to proclaim a teacher appreciation week. Whereas Oakland Avenue Charter School teachers mold our future citizens through their guidance and education, and Oakland Avenue Charter School teachers embrace students and widely differing backgrounds and abilities. And our society expects public education to provide quality education and services to all children, no matter what their

backgrounds or abilities. And our country's future depends in large measure upon the education of youth receive. And Oakland Avenue Charter School is proud of its commitment to teach character, education, and promote civic participation. And Oakland Avenue Charter School teachers and staff spend countless hours outside their classrooms preparing lessons, evaluating progress, counseling, and coaching students, and performing community services. And the town of Oakland recognizes that its teachers and staff are providing exceptional education services to our children. Now therefore, I Shane Taylor on behalf of the Town of Oakland Commission proclaim May 5th, 2026 as teacher appreciation day in the week of May 4th through May 8th, 2026 as teacher appreciation week in Oakland. We urge all citizens to pay tribute to our wonderful and dedicated teachers and staff at our charter school. Thank you teachers. And we do have all several of our teachers here tonight if we could come up. We'll just do let's do a group photo.

Good night over There we go. Okay. really appreciate our teachers. So, thank you to them. Moving on, um consent agenda items. And on the consent agenda tonight is the approval of the April 14th, 2026 town commission regular meeting, approval of new appointments to the planning and zoning board. Uh Jennifer Tyrie, who's here tonight, we'll swear her in after this. Um, and approval of grant agreement SR014 with FDP. Any questions or comments? Hearing none, I'll entertain a motion.

Make the motion to accept the consent agenda as presented. Second. I'll second the motion. All in favor? I. I. All right, Jennifer. working great. Okay, so everybody at home Awesome. Um, all right. I'm going to read this off and just raise your right hand. Ready? I I Okay, Jennifer, tired. Thumbnly swear or affirm that I will support the Constitution of the United States and will obey the laws of the No, you Oh, repeat it. Thumbnly swear or affirm that I will support the Constitution of the United States.

And I will obey the laws of the state of Florida. And I will obey the laws of the state of Florida. I will in all respects observe the provisions of the charter and code of ordinance town of Oakland, Florida. That I will in all respects observe the provisions of the charter and code of ordinance of the town of Oakland, Florida. And I will faithfully perform the duties as a member of the planning and zoning board of the town of Oakland. And I will faithfully perform the duties as a membering and zoning board. John, thank you.

Thank you for serving. Appreciate it. I know we already approved it, but I just did want to say that I didn't want it to get crossed over so quickly that in the consent agenda was the approval of a $2 million grant for our sewer project. And I just want to Mike's not here but thank Mike for because as he put in his you know um submitt you know that earlier this year that it came aware it was something that came along very fast. So um obviously as a small town we appreciate every opportunity that we can to get those grants and I didn't want this to just go over so quickly but um thanks to Mike Parker as always and look forward to using that money soon.

Yes, absolutely. I second that. Thank you. Thank you. Uh okay. Uh moving on to item five on our agenda, other policy matters. And we are talking tonight about the Turnpike Commerce Park. And this is a design review. And uh Taylor, how are you tonight? Good. Thank you.

All right. Good evening, Mr. Mayor, members of the town commission. My name is Taylor H with Wade Trim. It's it's nice to meet all of you tonight and it's a pleasure to present this project to you. So going a little to start off with the background information of the actual property in question. The location at 13 generally known as 1360 West Colonial Drive is an approximately 13.8 acre parcel of land that has both an industrial future land use classification and zoning district. It is located within the town's urban corridor design district and the intent and purpose of tonight's item is to overview of the proposed turnpike commerce park indu ind industrial flex space project. So looking at the site location map, it is comprised of four distinct parcels of land currently that will be combined through this project. And you can see that the primary entrance is going to be that narrow portion of land um connecting out to State Road 50. So, giving a little bit of background history on this site, there was an original project approved in 2021 for a self-s storage facility. That original proposal comprised of nine different buildings, 164,000 total square ft of uh industrial space. And it should be noted that the Turnpike Commerce Park presented to you tonight is a completely distinct and separate project and would replace the previous approval that is on the property. So looking at the actual proposal before you tonight, the um scope of work would include four singlestory industrial flex space buildings. Each one of those being 40,40 square feet for a total of 160,160. as round number. The buildings would be oriented north south with the endcaps of the buildings facing the right ofways of both Colonial Drive, State Road 50 and the Florida Turnpike. As mentioned, it

would be accessed off of that narrow portion of land out to State Road 50. And as part of this project, that portion of land would be dedicated to the town as rightway. So, here's a visual of the proposal. So you see the four buildings and here's a general layout. This would be mirrored across the four buildings. Um the applicant will go more into actually the actual filling and potential of these spaces, but you can see the general layout of the bays and entrances of the flex space. So, how this all started was the scope or the ability of the appearance review board to make recommendations on dimensional variances of the town's design districts, special exceptions or variances. The intent of the original review of the appearance review board is to ensure that any proposal does conform to the design district standards and fulfills the intent and purpose as outlined in the town's land development code. The applicant did provide a a um list of variances that were both reviewed by the ARB on March 3rd of this year and the planning and zoning board last Tuesday, the 21st. So going through the variants, I'll run through these quickly. The applicant will go expound upon these a little further. The first variance was on the landscape buffering. Per the standards of the town, ordinarily a project such as this up against a single family or lowdensity residential project would be required to not only install a landscape buffer, but also a six-foot wall along that extent that that um is adjacent to the residential property. As part of this, they did request to forego the installation of the landscape buffer wall. Going into the parking requirements per the standards of the code, ordinarily a project of this size,

excuse me, would require over 1,600 parking spots. Um given just how many parking spots that's it that is the applicant group did submit instead to utilize the IT um standard for this type of land use which does factor in a number of studies based on the expected volume of patrons at this type of industrial space and came up with a more a smaller number of 216 spaces. In terms of the industrial floor plate or the actual footprint of the building themselves, they are requesting to go from the maximum per the code of 32,000 to 40,040 as mentioned. And as also mentioned, the orientation ordinarily requires facades and frontages to face public rights of way. The orientation is going to be inward towards each other with the endcaps facing those public right ofways. So, the reason why these are all in one color is that these um all of these standards that I've mentioned to this point, these have been reviewed and h have been approved as presented by both the appearance review board and subsequently the planning and zoning board. But the one that still is highlighted in red is the code's requirement of 30% building fenestration or percentage of openings, windows, doors along a facade of a building as um which is 30% minimum for industrial buildings per the code. So expounding upon that a little bit more, the original um when this project first went before the appearance review board, the request from the board to the applicant was to increase the visibility or increase the fenistration on those portions of the buildings that are visible from the public rights away. the applicant group made some adjustments to their plan, brought it back before the planning and zoning board, and through their feedback gave a more a more

defined um request as to what they're looking for before they applied or gave their approval. So, from the planning and zoning board, the requirement was to maintain 30% or code compliant fenestration along all portions of those buildings on the north side that are facing west or state road 50. Whereas on the south side in when factoring in the wall, any landscaping that's on that side of the property, the request was to implement windows along the top portions of those buildings so that even if you're a little bit farther away, you're still able to see rather than blank expanses of walls, you still see those windows, that fenestration along the tops of those buildings. So going into a little bit more detail, these are the actual um revised elevations that I believe are provided to you in hard copy. So these don't give as much, but we'll get to the renderings in a second. You can see generally these southern elevations with those windows along the top portions, whereas the north facing presents a more um I guess the word is appealing frontage in terms of windows and doorways. It's mirrored on the other half of the property, but Oh, I hit the wrong button. The risk of doing something wrong. Apologies. All right. So, as I mentioned, this gives a better sense of what the distinction is between the north and south elevations of the property. So here you see the northern facing side and as mentioned this not only

incorporates that um bay of windows along the second what would be a second story. These are all one-story industrial buildings but it also maintains that more pleasing storefront appearance on that ground floor. Whereas looking on the south side, it does incorporate as requested by the planning and zoning board the row of windows along the top. So based on the analysis of the staff, the intent and purpose of the urban corridor design district is intended to support development near the town center and to permit larger developments at the most intensive transportation corridors within the town. Based on our analysis, the approval of this project would enable industrial flex space that would support job creation at the junction of two of the most heavily trafficked corridors within the town. And based on that, staff finds that the proposed turnpike Commerce Park, including the requested deviations and conditions placed on by both the planning and zoning and the appearance review board, fulfills the intent and purpose of the town's urban corridor design district. And with that, staff does find it substantially compliant with the town of Oakland Land Development Code and do recommend approval. And just one quick note before I conclude here, it should note that if approved, this will serve as the reference point for the final engineering review. And that important distinction is that we're essentially what is being presented to Unite is a concept plan. In order to receive final approval and for construction to actually commence, this project would still need to go through final engineering review, which as I noted there does include all any and all necessary approvals from Orange County pertaining to solid waste requirements or um fire safety standards. So, just

wanted to make that note as well. Uh that concludes staff's presentation. and I'm available for questions, but the applicant group also is present and wishes to give their own presentation. Thank you all.

Thank you, Taylor. Uh, if the developer would like to come up and give their presentation, then we'll bring it back here to the table for comments. All right, evening everybody. My name is Drew Thigpen with Gremer Gibbons Properties. Um, excited to talk to you'all tonight about our proposed Turnpike Commerce Center project. A little bit about Greenberg Gibbons Properties. Um, we were born out of a pair of college roommates who decided to trade in their orange t-shirts for a pair of navy blazers. We quickly sought out uh two proverbial gray hairs and voila, a company is born. Um, our company focuses exclusively on the groundup development of shallow baylight industrial space. I'll get into that a little bit more. Um, since our inception in 2021, we have delivered eight projects throughout the Carolas. Um, this would be our first project in the greater Central Florida area. We have two other projects that we're working on that we have under contract, but we're excited about the opportunity to be here in Oakland. think that this type of product is something that would really fit well here and and serve to fill a bit of a void here currently. So, a couple of project highlights what this would mean for for the town. We're proposing investing $34 million in total budget to deliver this project. Uh we estimate based off of the types of

tenants and the rents that we would achieve that that would generate somewhere in the neighborhood of $800,000 annually in new tax revenue. Uh an important point that we're trying to hammer home lately that we've realized is important to folks is that we're committed to building this project in a single phase. I think we've all had that experience of an exciting project being announced only for the reality to be that for 5 10 years you've got orange construction fencing, you've got loose dirt going in and out on dump trucks. That is not what the reality will be with this project. We have analyzed the uh inherent demand at this location and are very confident in the ability for this 160,000 square feet to be absorbed in a single phase. We also don't have the financing risk that some projects have. We've already secured all of the equity and the debt necessary for this project's entire budget. And then the last item to highlight is that this is a product type that is a heavy job creator and I'll explain that further on the next slide. So what is Shallow Bay? Um this is a picture from one of our projects in the Carolas. Um, it gives you a feel for aesthetically what the buildings will look like in addition to some of the renderings that Taylor showed. But I think it's also uh helpful to explain how our tenants use the space and what the tenants are. A good example, our very first tenant that we signed in Charlotte is a window supply and install company. And so what they need, what most of our tenants need is they need a combination of office and warehouse because they're going to have their clients show up to this space. And so from the front, it needs to be heavily landscaped. It needs to have brick. It needs to have those large

storefront windows so that it's appealing so that people feel comfortable coming to it. And then it needs to have office space in the front because they're likely to have a pseudo showroom. They're likely to have offices for sales folks, for accountants, admin, all of those office support staff that allow the the the guts of the operation, which is the assembly, the breakdown and the supply of their material, those those windows to be housed in the warehouse in the rear. so that in a single space under one roof they have all of the functionality they need for their business to to operate smoothly. Uh this next slide speaks to a common question that we get asked that we uh struggle to answer specifically and it is who are you going to lease to because this is a speculative project meaning we will greenlight cut loose and build this entire project without knowing any of the exact specific tenants we're going to lease to. What we do instead of underwriting specific tenants is we analyze the inherent demographics of the subm market of the location and then we deliver the most efficient functional building that we can that cast the largest net so that we can lease to as many different types of tenants as possible. And what you can see with this pie chart is it creates an incredibly diverse rent role, which we love because we're not so reliant on and so exposed to any single tenant or sector. And so what we found is that the the demand and the occupancy for these buildings

remains very steady independent of some of the macroeconomic cycles and even industry to industry cycles over time. um t Taylor went in and the site um I think everybody knows where it's at. It as mentioned is between two huge arteries for transportation. So it's just a perfect location for this type of commercial product. Again, this is the this is the site plan. You can think of this site plan as two pairs of buildings that are oriented backtoback that share interior loading. Um, it is the most efficient way to lay out this product type from an access circulation and operations for for our tenants. And then the five variances um that that we're mentioning that that we're requesting y'all's support of tonight. I'll walk through through each of them. The first was the brick screening wall um that is um you know requested because of our um adjacency to residential. Um what we're providing instead is a 15 foot heavily opaque landscaping buffer. And that landscaping buffer is consistent with allowing when this area continues to grow and develop for it to feel more interconnected than if you had this what would eventually become kind of orphaned concrete wall between parcels. So it would it would create a more cohesive uh effect in the end and it is consistent with the previously approved site plan. So, we're essentially asking for support with what was already previously approved. The next item is around the parking. Uh,

as mentioned, the the baseline ordinance um specifies an extremely high amount of parking. Um, something that's actually well in excess of what a Walmart Super Center would require. So, a Walmart Super Center, you can get to a thousand parking spots. That's what that sea of parking looks like. the the underlying ordinance specifies 500 parking spots more than that. Um, our tenants need nowhere near that amount of parking. And so what we've done is we've provided 216 parking spaces and we've got uh two points to justify that. The first is across those eight portfolio projects that we've mentioned, we've never had anything close to parking challenges. I'd be hardressed to find any of our buildings that were ever even 50% parked. That's anecdotal, of course. But the second point is that we um utilize the international traffic engineers group. Um they're a group that analyzes the traffic and transportation demand of various product types. They'll analyze a thousand hospitals, a thousand hotels, apartments, shallow bay space, and then they'll compute a best practices design standard that you should use for that product type. It recommended 162 spots for this type of parking space. Our 216 is 33% more than that. So, we think we're more than sufficiently parked. the next three variances, um they're all kind of interconnected. So, um you'll you'll hear similar narratives and and explanations, but it's all trying to um kind of mesh two things. Um we're very

aware of of the town's emphasis and focus on projects aesthetics, their massings, and how they're perceived. um while also trying to fit what we know our tenants and this site plan requires um from an efficiency and a circulation standpoint. That's what we're trying to marry together. So the first one around the building floor plate, our 40,000 square foot um buildings are right at 25% larger than the 32,000 square foot max floor plate in the code. Um, we think that's justifiable for a number of reasons. The first being that there are no additional ars within the town identified for industrial land use. This is the last one. So, we think it's justified to deliver as much of this kind of uh last bastion of industrial product as is reasonably uh defensible. Um, the the other industrial uses within the town are also over 32,000 square feet. And then importantly, and this is when you'll get into that kind of interconnected justification, is that our buildings orientation where they're perpendicular to colonial the way that most people will perceive the building actually allows their increased square footage to be hidden. It won't be perceived. Um whereas if we were to have oriented our buildings parallel to colonial well now you've got that large unbroken mass which we know is just not as aesthetically appealing. So the fact that they are oriented in that way allows that increased square footage to not be perceived. That brings us to that orientation. Um, which again, it's all about minimizing the visual impact of these buildings,

not having that very large unbroken mass that people can see and perceive from the the main arteries. Um, this allows us to meet the code's maximum building width provision, which the currently approved site plan does not. So, it actually unwinds a previously approved variance. Um and then the last item and and Taylor went into this is around the building finished and um like I mentioned we know that um the aesthetics and the appeal of buildings are uh are really really important to the town. Um we like to think usually and we've uh experienced that that our buildings design um for the industrial realm. I know they may just look like uh concrete boxes to some people, but we think they're they're really attractive and and and usually have towns feel that way. Um y'all's standard was well in in excess of of what we have have seen in in other towns. Um and it was something that ARB and planning and zoning arped on um understandably so. And so what we did was was agree to the the split where Whoops, let me go back where we will have 40% finished. So we'll meet the minimum fistration requirement along the four end caps. And then for the four southern end caps because of what I'm going to show right here, which is essentially your perspective from turnpike where you have this um this uh they call it basically a screening wall um along the turnpike as well as significant vegetation over top. What we agreed to is that okay we will put in these clear story windows so that you

can see that finished over top of this um you know mass of of trees and structure but that down below um there there's no need to to meet that minimum requirement when no one's going to be seeing those end caps of the building. And so that's that's what it ultimately results in. And you've got all along this kind of main frontage 30% finished meeting the minimum threshold and then along the southern end caps you're going to get rid of these lower storefront windows and only have the upper clear stories. Um, and again, just as as a comparison to what was previously approved, um, we are maintaining the same landscaping buffer that was previously approved. We are reducing the total square footage that was previously approved. We are greatly reducing the visual impact, the scale and the massing, allowing us to get under that 160 foot wide maximum building width to our 130 from the previously approved 240 foot wide. And we're doing all this with a product type that is an extremely high job creator versus self- storage that that essentially creates no jobs. Um and so in summary, right at 160,000 square feet of uh premier class A light industrial space that we are proposing to deliver to Oakland. I think it will support and create real jobs here um within local service-based buildings, businesses. Um, it is consistent with underlying zoning and we anticipate that the four to$4 million that we're proposing to invest will generate somewhere in the realm of $800,000 a year in new tax revenue.

And that's it. I appreciate it. I'm here to help you answer any questions. Yeah. Thank you. Taking that picture from the turnpike alone should give you a variance. You should have seen me hopping off. I bet. Yeah. All right. Uh so we'll uh bring it here to the table if anyone have any questions or comments that they would like to talk about. Yeah, Chris has anything.

Um yeah, so I look I'm very familiar with these kind of spaces. I've worked for many companies that were in these kind of spaces and had lots of clients through the years in these kind of spaces. So, um I do feel like it is a better alternative to the storage space that was originally approved. Um I do like that I I think that you know storage spaces can also have some issues issues with them. So, I think that this is a better product. Um and it is the only place that we really allow this in town. Um, I did come in and do my I had my Monday morning conversation with Elise about a lot of the the different things that were being asked and um I think the the fration I can never say that word administration. I think that is important. I think because one of the things that's, you know, obviously as we're moving forward as a town, we've talked about this a lot the last two years about how important it is to get some commercial development and we know that these are the next projects that will be coming to the town really since the residential is is significantly um spoken for and moving forward. So, and obviously tax base is important. Um, but I do think we need to be mindful of the visual because it is going to be something that you'll see from Highway 50, which is kind of our front door to our town. So, um, I appreciate the aesthetic of the buildings. I do like the brick around them, and I think that, um, the additional windows is important. I'm a The only thing that I'm a little concerned about is the road coming in. seems a little narrow and um because I'm assuming with these bays that you're going to have deliveries with possibly very large trucks and things like that coming in. So, I think that um we need to make sure that that road is easily

accessible for those vehicles because again it's looking on a piece of paper versus seeing it in person's a little harder to gauge, but a pretty sharp turn there and everything. And again, you know, with large vehicles coming in, so I think that that's something that needs to be reviewed. And I I I do think the parking is a little tight, the parking spaces, because again, I've I've visited and participated in companies with these kind of spaces. And I've always felt like there's never enough. And then the other thing too too is if you get a service company that has service vehicles and they bring their vehicles, you know, their employees park there during the day, they take service vehicles out. Just an example of a tenant that could possibly take a space. Um, and then those vehicles are parked there at night, you know, making sure that each bay has significant parking for whatever possible tenant could be in there. So, while I I think that some adjustment is appropriate, I don't know that this adjustment seems a little bit extreme. I think that there might need some additional parking. So those are my two concerns is the road in and and the parking just based on the bays and the potential number of minutes.

Thank you, Commissioner McMull. Anything

to be repetitive, I'm not going to repeat everything that um Miss Chris said. I agree with that. My biggest challenge here is the word perceived. Um as relates to the size, that doesn't sit well with me saying it's perceived. I' I've seen other cities and towns have things built and it's so large and it it seems like it swallows up the area. I'm concerned about the the jump from 32 to 40,000. Uh one question I have the industrial cost we have now that says you know greater than 32. Do we know what the sizes are or can we get that that's greater than 32,000 square foot because it says one of our buildings that our industrial is larger than 32 but we I don't have a number to have a kind of scope to what is larger than 32 currently to the 40,000 and the telling me it's perceived that's that's that doesn't sit well with me if we have a a limit and you know we're saying we're going to go up to 40,000 and because it's going perceive to be looking to look different. That's going to be a challenge for me to say, okay, we're perceiving is going to be looking different.

We can get you that information. Um, just all the industrial that was built was under the prior code. It wasn't under this code. Yeah, that's that's my only challenge. I was perceived to look. I don't want us to get something and it's not looking good. We we going off of something that says perceived to look a certain kind of way. Yeah. Thank you, Mr. Mley.

Chris summed up my concerns was primarily the the roadway and the entry and and exit because, you know, I live across from that entryway. It's a very short span from the exit to the entry. So, I will be that. Thank you, Mr. Sfield.

I know we had said that we would uh be planning zoning comments, but we really haven't seen any of that since they were just last week. Everybody is okay. Did they agree with the variances? Did they do different? I can address that. Excuse me. So yes, the variances, the first four, everything aside from the fenistration, those were agreed to as were recommended and as were requested by the applicant. The last one, the fenistration, that is the only variance that the planning and zoning board provided further clarification to what they wanted to see before it was brought to you this evening.

And you can tell to be clear with it. ARB wanted it to be the same on both sides to go with um the limits of our law so to speak and then planning they did kind of compromise to do smaller windows at the top and leave it at that. Is that that kind of where we're at?

The direction that was given at ARB was more so in relation to making sure it's that the fenistration is compliant visible from the roadways. So based on that feedback, what the applicant gave to us and what was brought before PNZ, they provided further clarification as to exactly what they wanted to see in terms of exact administrations on the north side and what elements they wanted to see on the south side, which is what you presented, correct? Yes, Commissioner.

Um, the only other things I had I guess is kind of repetitive, too. I was concerned about the road coming in because we gotten into that with other places before um to make sure that there's going to be plenty of room for trucks coming and out and turning and and parking spaces. I guess it's all kind of repetitive, but those are my concerns also. Um that's where I'm at. Thank you. uh for me um and I'll just I'll I'll start with the road first since uh that the entrance road there that that uh easement rightway is how large 20 foot

26 26 foot wide would be the actual roadway

the overall easement anybody know horn or anything the reason I I bring it up uh Taylor is is I I I do agree that it's tight. And the reason I say it's tight is uh you know it's an industrial use. Yes. You you you would have uh not only box trucks, but you're going to have probably semi-truckss that are going to come in there and they're going to make deliveries and they're going to leave. It's not that it's they'll be parked there. It's going to be a semi-truck uh parking lot. But um I I think just a tight turn. I think we need to look at that if we can to make that overall entrance road a little larger, a little wider would be good to accommodate an an industrial use. To me, a 26 25 ft road is is a residential road in in my in my opinion, not more of a commercial industrial road. Um, the other comment I had, I know that they said that believe it was commented that that road will be dedicated to the town. That road coming in dedicated to the town, correct?

Yes, Mr. Mayor. up to the intersection or is there also a dedication of the road running east uh east and west? Because in our in our overall uh layout for these particular parcels that run from the turnpike entrance back to the east uh tying into the four street project, we wanted a an interior road that runs and I believe on some of these uh we were taking u ownership of of those roads. So my question would be is is that particular road in front of there uh going to come ownership of the town or does that stay private with the owner of the of the building up to the intersection of that road? So we need to

for the purpose of this project the extent of the rightway dedication would only be that north south entryway. It would not be the east to west um access road spanning the buildings essentially up to where that dashed rightway line is is is the extent of the uh dedication of the easement essentially. Yeah. Okay. Um so that I think that addresses the road. Uh well

hey Shane just you made me think of something. So the other concern is because there will probably be semi-truckss coming in here is, you know, if they're coming in, if they're coming eastbound on 50, turning in there, um I know Colonial Drive is Florida, a state road, right? So it's not ours, but you know, turning in there and then turning out. The other thing is for them to for these semi-truckss that may be making deliveries to this, they're going to have to make a U-turn and like getting into our neighborhood. Actually, you make and I live in the same, you know, we we all, you know, as residents of that neighborhood have to make that U-turn on 50 to come back. But, you know, that's and that can be very scary if we have get a lot of traffic there. I don't know how that's addressed with the state with Florida for the highway.

Yeah. So, so let's um just out of um just to position this a little bit, when you look at that entrance that's coming in there, um your your neighborhood is a little further to the west. Uh so that entrance is right in front of the um looks to be right in front of the the right

veterinarian and stuff like that. So So it's a little further uh down. Um, so if if a truck had to come out and go eastbound and they wanted to go back to the turnpike, they'd have to go down to the light at Tub uh and 50 and then and loop back around. Um, so that's coming in. If they had to come in, they're going to turn in that turn lane heading uh westbound and turning into the uh to the dedicated road because that's uh DOT pond in front as well. So, right. I'm hoping they're out of the they they should be out of the way of of of your uh neighborhood.

Well, it's just it's just the impact of having those vehicles having whether it's right there in front of our neighborhood or not making U-turns to get back onto the turnpike. You know, again, it could that could be something that I think needs to be addressed with um Florida the state Florida DOT which would be over see that road would oversee Highway 50. And Taylor, was a traffic analysis done on anything here or were using what was with the self storage?

Not as part of this particular proposal. Um something like that in addition to elements such as turn radiuses on that front entryway. Those were things that would be required and could be or would be evaluated on a final engineering review.

Perfect. Okay. Um and uh so that answers my uh intersection uh question. Um in and for the developer uh it looks like each each building has eight bays or eight potential tenants in each unit. Uh in your in your uh model that you have that you've seen in the past. So there's a potential for 32 businesses that could operate out of there and and and I agree with you. I think these types of buildings, these types of uses gear more to the small business, the mom and pop people. you're not going to have large uh uh commercial businesses in there and and it's great. It's great for for those folks and stuff, but in your experience, what is the average square footage that somebody takes up and how many so uh businesses do you think would take some of this up?

Yeah, so our averages are, you know, they vary somewhat across projects, but between 10 and 15,000 square feet. I imagine you have on the small end maybe 10 tenants and on the big end 15 16 tenants. Okay. All right. So half of what potentially could be inside the business which I think in turn depending on your use traffic and all that stuff would would be there on that. Um and and I know that it wasn't addressed but a question of fencing the property. Is there any intent to fence the entire property after hours gates or anything or just wide open to whoever and it whatever?

Yeah, wide open. Um, I think that fencing probably take away from some of the aesthetic appeal. Um, we haven't ever needed to. Um, we would have these be very well lit. They're already kind of well lit from Colonial and Turnpike. I wouldn't feel like we need it from a security reason. And so, no, we wouldn't have any plans to fence them.

And and I did see the phototric plan that that showed up. It it wasn't crazy. I think it's it set dark skies uh as well uh on the on the photometric there. So in the middle of the drive there's like almost less than one foot candle inside there. So that's uh that's not a problem and facing the 50 as well. Um, and then for staff itself, have you guys already worked out set up any types of utility easements or rideways that you would need in the future for any connections that may happen to the east um with potential projects? And I'm sure has that been vetted yet or are we not quite there yet? And that would be also the the property to the north that was just cleared off that's actually in Orange County and not in the town. I I know we had talked about connections to the north. Yes. No. To the south to actually across get it across to um the other side going through this property.

So, uh there's I see the 15oot landscape buffer heading. You said south or you're Reagan. Reagan might be able to has been dedicated to the town of Oakland that looks like it runs north and south along the eastern property line. Reagan's had more of these conversations. I think with Mike, I'm just making sure the town gets everything that it needs to any future development coming in there. We're not having to go back to the owner to say, "Hey, by the way, I need an easement for this." Sure.

Yeah. Good evening. Regan Olaflin with Kimly Horn Associates, civil engineer for this project. Uh yeah, we're as part of the it's 50 foot width that that roadway dedication we're providing in total. Um and and through that we're running uh a portable water line and we'll stub it south actually all the way to the south pretty much where the yeah the southeast corner of the building essentially along the east side of the property for future connection to go across the turnpike and kind of interconnect the water main. I know there's a separate developer and group handling that crossing and to and planned connection to this water man. Um but that'll kind of create a nice loop system uh to serve the public. And as part of our project, you can see the on the west side there's a lift station we're planning to dedicate to the town and we've designed it for future connection to everything to the east. Uh there's going to be a manhole situated as far east as we can put it at the end of that roadway stub out and that'll give the opportunity for any of those properties on the east side to connect if it's gravity or just their own station into that and then we're going to uh do about 1500 feet of horse main across 50 of I think yeah

um and connect to the sounds force man there. So, we're kind of working all that out right now. Bike and public. I guess you're you're still Okay. And I know the engineering is still probably ongoing as well to figure that out. Um on that. Okay.

Yeah. I just um just would like to make sure that we get all of our easements and stuff. It just triggered when I was looking at the the layout as well. We we are planning to dedicate an easement across from that lift station along that entire north front road utility as well. So there will so under the road we're going to the uh lift state proposed lift station uh that all just not only the lift station but the actual gravity line that goes to the lift station gets dedicated to the town as well.

Yes. little in that uh it's area between the north property and the the drive aisle as well. Okay. Um yeah, other than that, I think it's a very viable project like it. If I can just real quick, the the perception comment um which I totally understand wasn't meant to be some kind of I don't know hocus pocus or or fancy word and the the thing I'd say is it's more about again how we think that something is felt and I'd use an example of this this pen. If you were to look at this pen like this looks very minimal looks very small versus if you were to turn it sideways you see kind of the full breadth of it. That's all that we were trying to articulate there that because most people will be seeing it from Colonial, you'll be seeing kind of that smaller radius, that smaller square footage, you won't feel as much the mass that is blocked. So, that that's what the comment was around. I appreciate that. Thank you.

Uh thank you. Okay. Uh with this Taylor, this is a uh approval of the design review, correct? And then they'll come back in with the final engineering review and uh at that point we can uh take a look at that and make sure things are hit uh you know rightaways utility easements and and stuff like that. Correct. That's correct Mr. Mayor. Okay. Great. Any other that also includes the modification of the fenistration right? Yes. As part of any future reviews, whether it be through the engineering review and you know if and when subsequent permitting process, we would ensure that all the fenistrations match what have been reviewed and approved by the various boards in the commission.

Right. Okay. And all that gets done to the developers agreement, right? That is correct. We would be good. Okay. Any other questions or comments from anybody out there? Okay. With that, we'll uh Does anybody in the audience have any comments or questions? No. Okay. With that, we'll bring it back here and entertain a motion. Make a motion to accept the design review. Second. All in favor? I I post none. Okay, sounds good. Thank you, gentlemen. Oh, you're in trouble.

No, I just Sure. Okay. Uh moving on to our next item and it um resolutions resolution 2026-01 and it's a adoption of the cyber security policy. Kathy, you have to read something. Yes. A resolution of the town commission of the town of Oakland, Florida, adopting the cy cyber security policy and compliance with Florida statute section 282.3185 providing for implementation and providing for an effective date. Okay, lease.

Okay, good evening. Um this so this resolution is required by Florida law and when our auditors were here a couple weeks ago they asked if we had one. I thought we might but we didn't. So now we do. Um so we're just asking Garrett's reviewed this so we're in compliance with everything. It also covers the school. Um so when they're asked for it during their audit they will be covered as well. So it it's to put in um the cyber security policy. It has a procedure and it has the report form that's required as well attached to that. So we're just asking for approval of resolution 20261.

Okay. Thank you. Um any questions or comments from anyone? No hearing none. Okay. We'll entertain a motion then on that one. Ready to open to the public. Um, I'll make a motion to approve the resolution 202601, adoption of the cyber security policy. Second. All in favor? I. I. Okay. All right. Moving on to uh ordinance. This is our first ordinance of the year 2020-01. And this is the first reading of ordinance for a telecommunications tower. Lisa is gonna run us through it. Big deal.

An ordinance an ordinance of the town of Oakland, Florida, amending section 3.2, two, zoning use regulations of article 3, zoning uses and design district and section 4.13, telecommunication towers of article 4, development standards of the land development code of the town of Oakland, providing for an increase to the height limit or telecommunication towers. Providing for a minimum required distance between telecommunication towers. Providing for telecommunication towers as an accessory use by special exception in the R-18 zoning district applicable only to town property. Correcting references provided in the specific use standards in table 1- primary uses and table 2-actory uses. correcting certain scrivener errors within the land development code related to grammar and spelling, providing for legislative findings, intent and definitions, and providing for codification conflicts, severability, and an effective date. That was a really long title, so good job, Kathy. Um, so for everybody that lives in the downtown core or works in the downtown core of Oakland, you understand we have a cell tower um lack of signal in this area. So I mean even if you are right Chief Een um in town hall you have to step outside to take calls. It's really difficult to get a signal. So basically what this ordinance does is it modernizes our current um code to reflect the current technology and public safety needs of the community. Um it balances infrastructure expansion with neighborhood protections and visual compatibility. We'll talk more about

that in in a minute. Um it establishes controlled use of town owned property or limited tower placement and it supports our public um safety and resilience program. So our current telecommunications regulations so basically cell towers are restricted to industrial zones only. Um you can see we have two towers currently over by ABC bus in the industrial area. One is active, one is not. Um they currently require special exception approvement under our current land development code. This code um the current code limits tower height to 100 ft and requires a minimum 2 mile distance comparison. Not um it does not dictate that you can't have towers within two miles. It just requires that you compare anything within that radius. Um the current restrictions hinder adequate wireless coverage. Um if we can only put cell to towers in industrial areas, it's really restricting our ability in this area um to get good wireless signals. And so this is just basically um updating the code to meet the current needs of the community. So, the new key ordinance amendments are restricted tower placement. And what that means is basically we have a site in mind that's behind the current p public safety building. Um, it's to the souththeast corner of the school property. So, it's there's a currently a lift station there off of Katherine Ross Road. It would be immediately behind that. So again, we're really talking about that one parcel um because if you

limit any additional towers from being placed within a mile and a half, you don't have any other areas in town um to place them. So this is really um geared towards that specific property. The increased tower height is just to come up to what we were finding from industry standards. So, um, we've had a couple cell tower companies in the past, like when Andy was still here, reach out to him, and and they were wanting to come into town. Um, we didn't acknowledge that at that time. We just said, you know, let's let's figure out the best way to get this done. So, that's why we're working on this code change. Um, and the industry standard is about 150 ft. So, we're increasing it to that. That doesn't mean the tower would be 150 ft. Means it could go up to 150 ft. Um that would enhance the coverage down towards the lake um and reduce the number of of additional facilities needed. So then again this would create a minimum required distance of 1 and a half miles between towers. So again, basically the site that we're looking at and the ABC tower site are 1.8 miles. So you really wouldn't have any additional sites that would be eligible under under this ordinance amendment. Um and then what we would do, it's not in the code, it would be in the RFP itself. That would be the next step is going out with RFP would be to require just monopoles. So, we wouldn't be looking at towers that are disguised as trees. We wouldn't be looking at towers that or the aerial structures that have all the guywires. We'd be looking only at monopole tower

design um to to again so that it would be least um impactful for the community. So again, public um benefits, it would enhance public safety through emer improved emergency response and municipal communications. So what we would require as part of this is the ability to place public safety equipment on the tower um if needed to enhance our public safety um signals. Um, centralizing tower development on town owned property promotes sufficient land use and neighborhood protections. It would have to be twice the height of the tower away from residential properties. So, this again, the site that we're looking at does meet that requirement. Um, and then it also may generate uh reoccurring revenue through leases or collocation agreements. So, one of the big things to understand about this process is number one, this is the first public hearing. It's going to come back for a second public hearing, but any um approvals in the future will come through the process as special exceptions. So, they can only be provided on um as a secondary use on a property and they would have to come through a special exception process which would have to be noticed to the to the neighborhood around it and it would have to have a public hearing. So, there's kind of those separate review and approval processes in place um to make it a completely transparent process. So, the planning and zoning board unanimously recommended approval with a few language minor language corrections which are in in your agenda packet. And then the next steps would be a

second and final public hearing on May 12th and staff is recommending approval of the first reading of the ordinance. So, I am open to questions and we should also open it to the public. Yeah, I just um you know I reached out to Elise to get clarification on a couple of things which I think are noteworthy. The mono pole thing was very important to me because all I could imagine was this ginormous thing with all these guide cables coming down like you've probably seen the big one in Winter Garden to some other places. So I think that obviously making sure that in the RFP when we do that the other thing was that the the poll can accommodate multiple carriers. So it it would be a monopoly. It wouldn't be like just one company gets it. So you'd have to everyone would have to change their cell service. So that and then the third which I think is a very good thing is that it could also produce income for the town because all those carriers that will want to be on the pole will have to pay a lease fee for that. So that would be income that um we would love to have in the town. So I think that you know based on this I think and again my other thing was not it couldn't pop up anywhere and really literally once we picked this location and this is approved with the one and a half mile radius there's not really anywhere else. So it's not like we're going to end up having 10 cell phone towers in the town of Oakland. Those were important things to be have clarified. Thank you.

Thank you Mr. Man. Nothing to add. Just glad we're getting this across the finish line. I know it's like you mentioned there's been a discussion point in the past and now we're getting to do it right. So I'm glad to be here. Commissioner,

just to comment, you know, I've done this before with Pepsi and um it is one heck of a revenue generator. Also, we won't have any trouble finding people that going to want to come on this tower. Um I would put 20 year leases on people. Um, and everyone that does something like that always paid faithfully. We never had any trouble with it. It was really a very easy, manageable, you know, thing to come across to. So, and I'm so glad I'll be able to talk on my phone in my house. Agreed.

Yeah. Uh, and so, so yeah, that was the main purpose uh was uh the revenue stream potential for the town uh was the main intent of doing this. Uh second intent was um if you work from home or or you're at home living on it's funny when you look at the heat map for these anything uh from 50 to turnpike is good because the antennas are facing in that direction but anything from that point back to town or the lake is absolutely horrible. uh there is zero signal and uh you know for people who work from home or are making calls I will tell you from experience myself from 4:00 pm until 7 p.m. there's zero signal just because people are taking up the bandwidth driving up down the turnpike and 50 going home. So uh it's a it's it's a win uh for me I I think and for all of us here. So yeah uh with that anybody in the audience is a public hearing is a public ordinance. So, anyone have any comments? Thumbs up. Down. So, person in the back's got a big thumbs up. Okay.

Watch out. Uh, hearing hearing nothing, we'll close the public hearing and bring it back to the table for a motion. Again, I'll make the motion to sorry to accept ordinance 20261 as presented. And I was very good till now on the record. Second. I'll second. All in favor? I I Okay. Awesome. All right. Moving on. And next on the item is a public forum. And this is where any matters that were not did not appear on the public uh or on the agenda tonight can be heard. Is there any takers in the audience as anything you'd like to talk about? Yes, sir. Scott.

Good evening. Scott Ren, 305 Edgro. Um, regarding my comments tonight, I said I'd wait about a year before I came up here again. It has to do with the roads. Um, I'm three days early as the original contractor started May 1st. Um, and I noticed last town meeting that one of our neighbors came in and started talking about the dust that is still present on Vic especially and as well as Arrington. He made a comment. Now, this was the same individual that praised these roads when they went in about a year ago and was so happy with them. He said that the other roads within Oakland Shores were so nice he wish he had those in front of his house. So, I'm going to touch on that briefly. I just spoke with the neighbor at the end of our street um about the dust that he's still getting from Edgroveve and Mather Smith. Um, we were on the porch the other day, saw a UPS truck turn onto Edgove and saw a giant plume of dust engulf the road and drift right over your old house. Um, that's the end of Edgrove. Um, just as I had, you know, brought before you guys, millings without a bonding agent just do not hold up. Um, they continue to break down, they continue to dust. Edgar Grove is getting worse. Um, there's only one small portion of Mather Smith, which is the east west portion that came out really nice, and that's because probably it was in the sun 100% from the day it went down. When Mather Smith turns and returns to Vic, um, that road is not very nice. It's a lot of loose material and it'll eventually crumble and dust. Um, Edgroveve was really nice before

they came back and they did our driveways. Um, the contractor did something after the driveways were completed. We had a beautiful surface in front of our yard, in front of our properties and the contractor decided to clean out his machine between my property and the neighbor's property. So they took all the leftovers that were in there because they didn't want the millings in the paving machine, kind of dumped it across the road and rolled over it a couple times. So our road got ruined. Otherwise, we'd have had a road that looked like the end of Mathersmith. Um because Vic was never addressed. That's actually the old mailings from the first contractor that did a really poor job. The road is two different materials. One on the north side of the road, one on the south side of the road. potholes are forming down the middle of that and I know they had touched on paving that that was brought up last week as well. Um it's just for a matter moving forward with these milling projects that you need to add the bonding agents to it. Um Arrington not I brought a little Arrington in tonight. That's Arrington. You can just reach down scoop it up. There's lots of powder in there. Arrington is extremely dusty. That road was topped from the original contractor with the same millings from the same contractor that are on Edge Grove. It didn't do anything. It didn't bond. It didn't There's tons of loose stuff. The town has addressed it. There's potholes by the trail that already been, you know, braided over and it's just not what we expected.

Thank you. Thank you. Um, thanks Scott. Anyone else? Any other comments? Nope. Okay. So, hearing none close the public hearing and I'll bring it back to town manager at least.

Super quick. I just have a couple things to go over. Um, we had our Color Speaks artist opening um on April 16th. Lynn did a fantastic job with that. It was we probably had 200 plus people there. Um the exhibit, if you haven't seen it, will be on display through July 24th. Um it's it's a beautiful exhibit. I would encourage everyone to get out and take a look at it. Um OP's last Firefly Night is tomorrow, Wednesday, April 29th. So if you haven't had a chance, that's your last chance to go see them this year. Um, Orange County is currently under a burn ban, so no open fires of any any type are allowed till further notice. Um, we have our carstral Saturday from 9 to 12. We'd love to see everyone there. Um, May 27th is the fifth grade flyaway parade. If you if you're just a member of the community or you're available at 9:30 a.m. If you haven't seen it, it's amazing. They started it during CO and they continued it because it was such a hit. Um, so I'd encourage people to get out there and take a look at that as well. And then, um, the state has finally set their budget special session, but not until May 12th through the 29th. So, we'll keep an eye on that.

Okay. Thank you, Kathy. Yes, we will have an ARB and a PNZ meeting next month. And our uh school speed zone hearings have changed from May 20th to June 17th. And that's it. Thank you very much. Uh Andrew, anything from you tonight? No, sir.

Deputy Chief. Uh nothing really. The only thing I would add the the PowerPoint about the cell tower that about public safety if need be. The school is a really tough spot for our police radios to work and that cell tower will really really help us. So for safety of the officers and responding to any emergencies that would really help us that we can get motor out there to get a repeater to get the radios to work better. Great. Thank you sir. Taylor um I know that you're on the planning director. Is there anything coming up on the horizon that you're aware of? Kathy mentioned there's ARBs and P&Zs coming up you want to to mention?

I think nothing at this time. We do have a quite a number of projects that are in the queue that we're in discussions with, but in terms of things formally moving forward as in immediately coming before the PNZ or AR or B nothing at this time, Mr. Mayor commercial projects coming forward. Is that what you are alluding to? I'm trying to pry it out of there. There are discussions. All right. Uh John.

Yes. Thank you. Um so I just wanted to uh we had a little bit of confusion last um commission meeting um about the hazardous household hazardous waste collection. Just a reminder that we will be doing spring cleanup on May 9th and May 16th. And we did post on Facebook um the requirements for the household hazardous waste collection day which would be held also on May 16th. Thank you sir. Question there that that's the same day as the last regular pickup day would be the hazardous waste. Right. So we somehow or another might want to tell people to separate them out a little bit so they don't you know

and the hazardous waste has to be dropped off that's not picked up. Oh, okay. Okay. So, the hazardous waste actually has to go to the school to be dropped off. That's going to be the site it so they can drive through, drop off the hazardous waste. Everything else goes at the curb. Right. And on the posting, it's a map on it on how you enter and exit the school. And we define hazardous waste as a we got a list oil what with fertilizer pesticides gasoline non-aline batteries pool chemicals propane tanks tires used engines oils antifreeze wet latex oil based paint thinners computers fax machines stereo CD players TVs VCRs and DVD players

it's everything in your garage know how I can get rid of my VCR you still it. All right, you still use yours, Mike, but All right, Commissioner Keller.

Um, well, I'm just going to tag on to Alisa. I had the opportunity last week to go to the Firefly night and it was wonderful and there is one more chance. So, if you haven't seen it, I encourage you to. It's it's just a really, you know, unique experience that not everyone has and we have it right here in our own backyard. So, I would encourage you to do that. Um, I'm excited for my first metrop plan meeting next week. So, I'll be attending that in Orlando on behalf of the town. So, I'm excited to start that adventure. And that's all I have. You Mr. McMullen? Nothing. Mr. Molly, I just want to give kudos to Ashley for the amazing curriculum that was put together for the bring your child to work day.

Yes. Um, it it was truly a work day for the students. So I hope that they enjoyed programming and the activities that were provided to them. Yeah, that was that was quite fun. Similar to this, was it any different Satderfield? Nope. See you at the car show.

Yeah, but that was it was fun. It was uh it was good. I I think it was uh uh the kids had a good time. I think they hopefully learned a little bit off of it and how a town operates and the roles in the town and stuff like that. And yes, we did a a mock commission meeting was was pretty cool. So hopefully next year we'll have more that participate and kind of make it one of those annual things. So that was great. Other than that, that's all I got. Joseph. All right, if all hearts and minds are satisfied, let's adjourn. It is 8:19 p.m.