Public Utility Advisory Board - Regular Meeting

Okay. Remind me the date.

Alright. Welcome, everybody. September 15, 3PM. We're here for the NPD Squared board meeting, and we are calling this meeting to order. And, let's take roll call. Who's here? Hi. Joan Morgan. Amy Stevens. And I am Lisa Rowe. We're awaiting Theresa Caracciolo. We haven't heard that she's not gonna be here. Right. I've heard

that she is going to be here.

Okay. So she'll be here just a little late.

Okay. Del Carrillo, social services manager.

Carol Estrada.

Erin Elsenheimer, business operations coordinator. And you, sir? Oh, with the Sun newspaper.

What is your name?

I'm Daniel.

Daniel. Okay. Thank you. Okay. So we'll start here with the Pledge of Allegiance. We can all stand. I pledge allegiance to the flag of The United States Of America and to the Republic for which stands one nation under God, indivisible, with liberty and justice for all. And I hear footsteps. Good. You are right here, ma'am. Theresa Caracciolo is here. And, we will start with, public comment. Do we have any?

You have no public comment.

Okay. Thank you very much. And, next, we will approve the minutes from our May 19 board meeting. I move we approve the minutes for 05/19/2025 board meeting. I second the moment. Okay. All in favor? Aye. Aye. Okay. Great. Board meeting minutes are approved. Now we'll open this up for new business. And we're going to be talking about the discussion and possible action regarding approval of the twenty sixth annual meeting schedule. Who is going to take that?

Do you want me do that? It's no.

Okay. Yeah. Yeah. It's okay. You want me to do it? Mhmm.

Okay. So for the next funding cycle, we are going to be meeting well, the next meeting is October 20, which is still the the funding cycle that we have to end the last two. We're gonna be reviewing the the twelve month applications for everyone for the '23, '24, and '24, '25. And then the May 18, we'll be reviewing the six months for this funding cycle. And then July 13, that is a special meeting, so we can vote for the committee member that, we will be discussing a little bit later.

And then, again, September 14 is where we start with the fourth funding cycle. And November 16, we will be, reviewing the twelve months for the 2526 funding cycle. And May 17, we'll be reviewing the twelve month for the 2425.

Great. Teresa, do you want to take over? Sure. Okay. We're right here.

Thank you so much. Next on the list, we have discussion and possible action regarding approval of the twenty twenty six annual meeting scheduled. We just discussed that. We're asking about approval of that now. Also, in coordination with that, I was told that my two year term ends 09/12/2026, which is before the September 14 meeting, and that's when you take over as chair. You already demonstrated a very good job of doing that. Mhmm. I feel confidence in you. I'm sad to leave the committee. I've enjoyed my time here.

I have a sick senior dog at home, and my husband and I take turns picking her up off the floor. And so I feel better about being at home helping with that. But I believe in what the group does, and I enjoy my time here. Thank you, everybody.

We're not gone yet, though.

So, okay. Do we need

to approve the schedules? Did everybody have a chance to review the schedule? Does anybody have any questions about the schedule? Anybody of the board have questions about the schedule or otherwise? Okay, motion to approve the schedule. I'll make a motion

to approve the schedule. I have

no idea what I'm doing on those days.

That should be noted, right? This is far in advance. Yeah. Falls during some of the holiday time.

Mhmm. Okay.

I second.

Motion approved for the schedule. Okay. We're on six new business. Discussion and possible action regarding approval. No. We're on six b. Discussion and possible action regarding suggestion and selection of new committee member. So we lost a person in the committee, and we're to have a discussion. Board members are supposed to bring suggestions as to who can be on the committee. I had two peep does anybody want to add before I add? I had two No.

Is there anyone else being timed off besides you? Yes. That was in Yeah.

There's a senior lady that had health issues. Is that correct? That was on the board? That's Gail.

That is Gail resigned, and that's who you are bringing suggestions for. Yes. So Gail was a representative of the older community. Is that correct? And so that's where you have to discuss and see who will be your new one: board member for that.

For the senior population? And I thought of two substitute teachers. I mean, when I'm thinking of board members, I'm thinking people that are not in close relation to me, people who represent the community abroad. Because I don't like to mix, what do they call it, nepotism, where you have family members that are served on the same board. So I didn't ask, for example, my husband to serve on this board. Although he would probably have some good insight. He's had businesses in Northport, and and a lot of people ask him a question. He'd probably be good for your board. If I leave, you can have him. But somebody has to tag team the dog with me.

So I noticed two people on campus that are of the older population. They're seniors. And one was from New York, and another is a lady that I substituted for my classes before, and she's very energetic. And I can get those names from Ms. Angela Atkins and

Mhmm.

Ask them if you guys are interested in having them as board members representing the community, and then they would have to approve. You know. Do we have, like, a one page summary of what they would be doing? Or so so when we approach people that would become board members, what are we asking them of? And can we paint the picture? When we signed up, we didn't know it was a two year term. So it has to be realistic. When you ask somebody to be at board, what are they really committing to? So Do

you have a plan? Would, describe that a little bit? Yes.

We have the admin plan and the resolution as well. The resolution is a little more detailed as far as, like, what the committee members are responsible for. Mhmm. So we can get Is that layman's terms quick cut into an email if we were a little Oh, yeah. It's soliciting. Okay.

Yep. Mhmm. Yeah. It's a PDF. Mhmm. K. That would be helpful. And then from there, we could come up with a pen. So a plan could be coming up with a list of names

Mhmm.

And then providing the list of names to the board and the board to approve the list of names to be a member of the board. You agree with that plan? Or is that how we're going forward with this?

Do you ladies have any recommendations? No. I asked a couple, and they were already on boards.

Yeah, they did not want go.

So

so should we have criteria? Should should they live in the city of Northport?

How they do this?

Oh, yeah. Oh, yeah. Definitely. If you're

gonna be a member of the board, I thought that was required.

But it's not stated anywhere. Is it stated somewhere?

The email There's the application they have to complete.

Okay. Okay. It's the city of Northport board, so that's kinda doesn't say they have to live in the city. They could have a residence in New Hampshire and be here. So do they have to live here full term? Do they

have to Pull that up. No. That's okay. Erin's going to pull up your admin plan and your resolution. Oh, we can't do that? Okay.

I printed the application. When do we need to make this decision by?

October 20? Voting on it? October 20, they're voting.

October 20. '20. We have some Oh.

No. We don't have some time. We have a month. Okay.

As a member of the high school, I think of people who came in from the community that were big big visionaries and big voices for our high school. I've been there since twenty two thousand and one. And early on, people that were members of the board so they've served on boards before for athletic department. First name that comes to my mind is John Rawlings. He was a name he was a person that served on the athletics board.

And so he's used to sort of this sort of schematics and discussions and so forth. I don't know his schedule. I haven't talked to him in a number of years. And so I wouldn't that would be a reach, but we could find someone who knows where he is and contact them. How do we go about contacting people if we're not in direct contact with them? Does anybody do I call them? Do you do does the

board call?

The committee is responsible for, identifying those individuals and then bringing those names before, the the committee and then you reviewing them amongst yourselves and seeing. Just to clarify, the application to become a committee member does state that they have to reside in Northport. Okay.

Mhmm. And then the chair calls to welcome them to the commit to invite them to be a member of the board? Do they have to interview for it?

No, that's a discussion you guys have to have. Do they have to interview?

No, it used to be other board members who all have

to be approved by the city commission. This board doesn't?

No. I don't believe so.

Because all the others. We have it too when we submitted our application. Yeah, the other ones all had to be

No, the admin plan on this, if I'm not mistaken, designates you all to decide who is your next committee member. As long as they are representative of the population that they must identify with. So some names I'm thinking, John Rawlings,

two subs that we've had. Because it's a very narrow, like, description. It has to be senior, has to be someone who lives in Northport, has to be a voice that would be representative of all communities. We can and you don't wanna reach out to the businesses you're serving. There's a a conflict of interest.

You don't want people from, let's say, what's the, homeless not a homeless shelter, but anyway, people that have applied for funding, someone from their business can't be on the board to approve conflict of interest. So so who that's kind of like a narrow search. Could could it be like, I don't know, manager of McDonald's, somebody from Walmart, someone from the Northport, pool, from some from the, aquatic center. That's a central location.

Don't have any, senior citizens working on that, though?

Someone from the public library.

Friends of the library? Of course, they can apply for funds. They have applied for funds.

They could apply for funds and they have, yes. Yeah, they have. Yeah. Or Mineral Springs. Those people are invested in the community and but now that's run by who? The county?

No. City. City? What's coming to mind for me right now? What would be our next steps because we won't have a board meeting between now and when we need that person? We would communicate outside of this meeting.

Via email?

To us. You can submit your suggestions and then we can have them in the agenda for the next review.

So we will be down in a person as just like today, we will be down that person while we're in search of it. Okay. Sounds good. So who should we email suggestions of names to? And should we get feelers from those people before we email the names?

I would my suggestion is to, give them the application, the admin plan, and the resolution, and inform them that has enough detail to explain what the foundation of the program is and kind of what's expected of them. Mhmm. Mhmm. And then see if they're interested in fill out the application. Once they fill out the application, they can send it to us. And then we would present that application at the next board meeting for you all to approve.

Roy King is somebody I'm thinking of as well, the husband of Julie King.

Well, they're not around very much, and he'd be great and she'd be phenomenal. But, on most part, they are not living in town. But he would be good.

He's in town more than she is. Yeah. And he could arrange around these dates.

Another suggestion, Carol just mentioned is you would also provide the meeting dates to see if they're able to meet, that. Because we will need them to be here for those meeting dates.

When you say senior, are we talking 55 and up?

I said 55 and wiser. Yes.

Five and wiser. And wiser. I like it. Alright,

folks. I hate to ask you, but what am I under?

In terms of category? Yeah. Wisdom.

Community. Community at large.

You are the community at large? You're the community at

large. Okay.

There is no is no age cap for you. You are the community at large. Okay. Alright. I love when you guys make me laugh. It feels good.

But that's an interesting point because if you could shift into that other place That's what I'm thinking. Smiling.

Oh, I did not see your tactic.

Yeah. I mean, I'm thinking what Is that possible?

That she could shift into the senior category and fill in the community. Well, no one can fill her shoes.

I think the only negative thing would be is that you were still going to have to be looking for another member when Joan terms out. Right?

Now how many years can you have on this board?

Two. Unless you are voted into the chair or vice chair, and then you can serve Two. Three. Mhmm.

Okay.

Oh, k. That does different than

other you will have to be looking at that position. That

Okay. Yeah. My my chair might be up. Yeah. Okay.

Well, we're looking for

She steps into leaving. Somebody needs to step into her role.

You're looking for a co chair. You're looking for senior you may shift to senior, so you're looking for community at large possibly.

I think we I heard that Roy would be the best fit if Roy's phenomenal. You want to see if he's available. Is that Okay? Because I know you have connection there. Or do right. Does that feel like a lot? Or can you

No, I can handle it. Okay. So in terms of are you emailing us the application admin plan and the resolution I believe so they would understand

I think I did already, but I can go ahead and resend it. That's Okay. Thank you so much.

You're welcome. Thank you for that. The resolution wasn't included in that. Okay. And then I can speak to Roy King and give his response via email. And I I feel like I should copy all. And I have no I don't know why we don't copy all on on emails since we're such a small board. If it were like a board of a 100 people, we could just say, don't talk

do that. The sunshine is in that

We can't. Yeah. That's it.

We can't do that. We can't do what? I'm sorry.

So because of the sunshine law

Sunshine law.

You can't do any of that.

An email chain together. So, like, you can't reply all. So it has to be sent out individually to each

board member.

That's why when we send out stuff

Don't reply all. Do not reply all. And I always like here and see you at the meeting, that kind of stuff. Okay.

Because anything that's discussed with and you guys has to be on record, so we have to

meet during the meeting. Mhmm. Email is a form of record?

Yes. Yes. So anything

that I get sent between you guys would have to be presented in a meeting.

But if everybody's on the email, does that count as a form of record? I'm just, like, getting clarification.

You can't with Sunshine, you can't email back and forth. Okay.

I know that. Okay. Okay. Okay. I'm good with whatever you guys say. I'm good with it. But if it saves time, I believe, in emails. So who should I send the response from Roy King to?

The application? You're going send it to Carol.

Carol? Yes.

Last name, sorry. Estrada. Estrada? Yep. You're Carol Estrada, yes. Yep. You'll get the emails from me.

Thank you. Perfect.

Next on the agenda, item seven, review of the fiscal year twenty five-twenty six Northport and Nonprofits United m p two organization applications supporting documentation update application and impact report.

Are we gonna be able to see those up there, Aaron? Yes? Okay. So what was the total of all the updates that we received? It's we have 11 here.

Okay. The supporting documentation. That's for

Awaken? Yes.

A little better? No. Yes.

Correct. Okay. So we have 11 applications to bring forth to you. Some of these applicants are former applicants, which is perfectly fine, but they are eligible to apply this this funding cycle. So remember, we're in the third funding cycle. So our first applicant is the Wake and Outreach Center. They are applying for an electric pallet jack for a total amount of $1,929. If I'm not mistaken, Awaken Awaken Outreach Center has applied for the first funding cycle. Correct? Yes.

And they have submitted all of their, reporting. So they are eligible at this time for this item and for you all to discuss.

Motion to approve the item?

Yeah. Yeah. I'll tell you what. I've seen them what they do over there.

Yes. Hallelujah. Their backs need this. Second. I agree. Yeah. We vote yes. Yes. Can I go to the next item?

Okay. If you wanna write down on the forms that are they were there. No. You put them on? Mhmm. They were on there. Is it under your

oh, they're on. Is it under the

There were no sheet protection?

Started here. There's no

There it is. Just kidding. That way, you

can approve it on there. Yes, ma'am. Do you want me to continue with the next, or you want to finish writing the

Let's finish writing. And I would like to delegate some of the responsibility to my co chair. Put her to work a little bit.

Smarter not harder, girlfriend. Let's go.

Do you want me to do this? Do this one.

I'll do the next one. And then you're going to take half the stack.

And if I remember correctly, it's just answering these questions. Right? Correct. Okay. You wanna do this together, ladies?

Yes.

Do we have a conflict of interest with this grant application? Does anybody?

No conflict.

No? K. Does the agency directly serve Northport? Yes. Yes. Has the agency applied for funding in the past?

Yes. They've replied yes.

What year was it? 2524.

'23,

'24.

2324. Okay. Does this request enhance and expand the mission?

Yes.

Is this an eligible expenditure? Yes. Can the expenditure item be used multiple times?

Absolutely.

Does the agency propose a strong plan to measure results? Easily. Is the agency sustainable without the assistance of the expenditure? Yes. Does the agency properly demonstrate how the expenditure item will help the North Port community? Yes. City staff received and verified all financial documents? Yes. Yes. Okay. Good. Does the agency's request align with the city's six strategic pillars?

Yes. Okay.

Is funding recommended for this agency? Yes.

Full 1925? 1929.

Where is that? Oh, she moves on to the next one. Right? Sorry. That's okay. That's okay.

Yes. You don't need any notes from us? No. Then reviewed by, do you need me to sign that? Yes.

First name, last name. Today's date is '50 September.

K. We are on down.

The next one is Big Brothers Big Sisters of the Suncoast. They are also, repeaters. They, applied for the funding cycle 2324. They are in good standing. They are, requesting five Lenovo IdeaPads, so the kind of laptops, for a total of 1,690.

Do you need me to fill out the top agency street address, city, state, ZIP code?

No. Just the name. Just the name

and then the requested amount? Yes. So do you have any conflict of interest with this grant application? No. No. Does the agency directly serve the Northport community? Yes. Yes. 20 324? Yes and yes. Yes. They had funding in the past, and that was the year. Yes. It was approved. Does the eight number item four, does the request enhance and expand the agency's mission?

Yes.

Yes. Five is is the request an eligible expenditure?

Yes. Yes.

Six, can the expenditure item be used multiple times? Yes. Hopefully. Seven. Break complete. Meaning, it's not a consumable. Do you guys want a copy? So you you need a visual for what we're discussing?

I have mine.

Okay. You're good? Okay. I just meant the list of it. You're good orally. It's fine. It's fine. Does the agency purpose excuse me, propose a strong plan to measure results? Yes. Okay. Is the agency sustainable without the assistance? Yes. Does the agency properly demonstrate how the expenditure item will help the Northport community? Yes. Has the city staff received and verified all financial documents submitted? Yes. Does the agency's request align with the city's six strategic pillars? Yes. Is funding recommended for this agency? Yes. If yes, is full or partial recommended? Full. Full. Full. $16.90.

And we write that at the bottom again? Yep. So I guess if it's partial, then we could have a chance to fill in this.

Alright. Alright. Next. Okay. Next is Freedom Bible Church. This is their first time applying, and they are requesting a well, a conference table and chairs, up to $2,000.

And this is for their community ministry?

Yes. They submitted twice, and, their first time that they submitted the application was for Thanksgiving, luncheon. And I told them that that's a onetime, expended not expended.

Yes. And these are for items that can be reused. Correct.

So they resubmitted before the due date.

And and what was the items that they said this time?

The conference

Presents for Children. Table and chairs

a primary for a primary conference room. And they are using that room for more and more agencies and more and more outreach things in the community. We're fortunate to have this. Okay. Does anybody have a conflict of interest with this grant application?

No. Okay. Does

this, organization serve Northport? Yes. Okay. They have not applied for funding, so they were not approved. Does this request enhance and expand the agency's mission? It should, yes. Is this request an eligible expenditure? It

now? It is now. Can

be used multiple times. Does the agency propose a strong plan to measure results? Yes.

Yes. Yes. I'm

sorry. But that's the older the first application.

It should be fastest.

Yeah. There it goes.

Yeah. Okay. Mhmm.

So sorry.

That's okay. Keep going. Yeah. Okay. So there's space. If you in detail, how would this item assist the Northport community? In detail, they say there how it's used for their outreach events, host leadership ministry meetings, conduct free counseling sessions, for community members in need. Mhmm. Life coaching.

Is the agency sustainable without this assistance? Yes. Does the agency properly demonstrate how this expenditure item will be held? Yes. Has the city received and verified financial documents? Yes. Okay. Does it meet the city's six strategic pillars?

Yes.

Yes. Great.

Are we recommending funding for this agency? Yes. K. Full or partial?

Full. Full. 2,000. Next

is Kiwana's Club of Northport. This is their second time applying. They applied in 2324. They are requesting a Dell laptop for a total of $584. When I originally sent you guys the applications, they were not in compliance because they did not submit their six months. However, they did submit their twelve months. Yes. They submitted. However, I didn't ask for the six months because I figured that's included in the twelve

months. Right. Right. Yeah. Do you have any conflict of interest with this grant application? No. No? Does the agency directly serve City Of Northport community? Oh, yeah. Uh-huh. Yes. '23, '24, and they were approved. Yes and yes. Mhmm. They were approved. Does the request enhance and expand the agency's mission?

Yes. They really do need it. Something like that.

Is the request an eligible expenditure? Yes. Yes. Can the expenditure item be used multiple times? Mhmm. Yes. Yes. Does the agency propose a strong plan to measure results? Yes. Yes. It is the agency sustainable without the assistance? Yes. Yes. Does the agency properly demonstrate how the expenditure item will help the Northport community? Yes. Mhmm. Has city staff received and verified all financial documents submitted by the agency? Yes. Does the agency's request align with the city's six strategic pillars? Yes. Yes. Is funding recommended for this agency? Yes. Full? $5.84. $5.84.

Next item. Literacy Volunteers of South Sarasota County. This is their second time as well applying. They applied and received funding in 2324. They are requesting an online camera. It's called TABE Ventures online class pilot study for a total of 1,785.

I'm not familiar with what is it gonna serve.

And they say online camera.

So what we read with their application is a camera that allows them to record and to be able to, communicate with their their, student. And so thank you for highlighting that. So interact so it's for interactive demonstrations of lesson materials in real time.

Okay. And they say they can track the progress that they're making the students.

And and what is LVSSC?

Literacy volunteers of South Sarasota County.

Okay.

That's just the Abbreviation. The acronym. Okay.

This is a measure of how effective they're doing with the immigrant population. Right. So it's actually like a They're giving them some devices to use to enhance

their English. Interesting.

Okay. Do we have a conflict of interest regarding

this grant

application? Okay. Does the agency directly serve the Northport community?

Yes. Is it serving school so it's serving from their homes. Right? Is that what they're using it for? Almost like a what do we use during COVID? Zoom. Zoom? So it's like a Zoom meeting, and they're tutoring online. Is that what it is?

Mhmm. Well, they're asking for 17 of them of the

cameras. So how how do you oh, 17 people. Okay. Yeah. Oh, okay. So it's large. Yes. A lot of people doing it.

Okay. And hopefully, they can be used by many. Yeah. Okay. They applied for funding. Received it. Does this request enhance and expand the agency's mission? Yes. Is this request an eligible expenditure?

Yes. Yes. Can the

expenditure be used multiple times?

Yes.

Do they have a strong plan?

Yes. Yes. And we'll know the six month if they get used. So that's I really like that because I feel less hesitant about agreeing to money knowing that we can check up on them and make decisions accordingly. Yes. I feel that's very responsible.

They're sustainable without assistance from us? Mhmm. Yes. Does the agency properly demonstrate how their expenditure will help the Northport community?

Yes. Yes. Okay.

Have you guys the city, have you reviewed all the financial documents? Yes. K. Do we match with the strategic pillars? Yes. K. Are we recommending full funding?

Yes. Yes. And it was 7 $70.85. Okay.

Next one. Okay. Next is the leveling center.

This is different from applying. They are requesting dishwasher to sanitize dishes and cookware, oven over the range, microwave, pots, pans, and utensils for 1,500.

I forget in the locker 1,500. Yeah.

That's what we said.

Do have any conflicts of interest with the grant? No. No. Does the agency directly serve the city of Northport? Yes. Has the agency applied for funding in the past? No. Not yet. No. So no year. Does the request enhance and expand the agency's mission? Yes. Is the request an eligible expenditure? Mhmm. Yes. Yes. Can the expenditure item be used multiple times? Yes. Oh, yes. Does the agency propose a strong plan to measure results?

Yes. Is the agency sustainable without the assistance of the expenditure item? Yes. Does the agency properly demonstrate how the expenditure item will help the city of Northport community? Has staff received and verified financial documents? Yes. Does the agency request the line with the city's six strategic pillars? Yes. Yes. Is funding recommended? Yes. Yes. Full? Yes. Yes. 1,500? Mhmm. Say yes.

Done. Next. Next is, Pregnancy Solutions. This is their first time applying as well. They are requesting baby clothes for their closet that they have. It's kind of like incentives for the, their clients. They're requesting $2,000. K.

Do we have a conflict?

No. No.

I was the executive director during '18 and through '20. So So

you can't vote

on this one.

So I'll do it. Mhmm. And so I can still check now?

Mhmm.

Since I'm handling it. She's not voting.

She was No.

So there is So there's conflict. Her name. Yes. That she

has a conflict.

Lisa has a conflict. Yes. Lisa has a big conflict. Not be voting. Yeah.

Lisa has a conflict and will not be voting. Perfect. Does the agency directly serve the Northport community? Yes. Yes. Has this agency applied for funding in the past? No. And so they weren't approved. Does the request enhance and expand the agency's mission? Yes. Is the request an eligible expenditure?

No. It's

not? Eligible expenditure. It's not.

No. Because they're gonna be using this close just for one person. Oh. I was afraid of that. Oh, because they were they're giving it to the yeah. But what about the

car safety seats? Learn how to

use the car safety seats. It's like they can be passed on.

They they only requested the baby clothes or

Baby clothes. Okay. Yeah.

Yeah. I was afraid about that.

Yeah. And they've unfortunately, if I'm not mistaken, they applied The last day. At the the last date. So it wasn't, something that we were able to review their application and inform them of the item and ask them to resubmit. If they would have done that a little bit earlier, we might have been able to catch it.

Works out now. Yeah. Who who is going

to notify them of that? Me. Okay. Thank you. Okay. Let's complete. So once I click no

Yes. The rest is is not, applicable. Applicable. Like the dog rescue,

we wanted to help him get food.

It'll be fine. They just have to find a way to.

Next one. Okay. Next one is Saint Vincent, Nepal. This is our first time applying. They're asking for a unlocked refurbished phone iPhone, for $761.09.

$7.60 $0.09? 7? It says $7.81.

$7.81 0 Okay. 78109. Sorry. That's a typo on my end.

8109. At first, was like, my workplace does not pay for my cell phone. Why are we approving somebody's cell phone? But in this case, at the same time, I don't take calls directly. This is a person in position to take calls directly regarding the business. Plus it. So I looked at that and agreed to approving funding. Does anybody have a conflict?

They do not.

Does the agency directly serve Northport? Yes. Yes. Has it ever been approved for funding in the past? No. No. And they've so they've never had funding. Does the request enhance and expand the agency's mission? Yes. Is the request eligible

expenditure? Yep.

Is it eligible? Yes. Can the expenditure item be used multiple times?

Mhmm.

Yes. Does the agency propose a strong plan to measure results? Yes. Is the agency sustainable without the assistance of the expenditure item? Yes.

Yes.

Does the agency properly demonstrate how the expenditure item will help the Northport community? Yes. Has city staff received and verified all financial documents Yes. Submitted by the agency? As as we're as we're typing here, I just thought of another name from the community for our senior population. Does the agency's request align with the city's six strategic pillars? Yes. Funding recommended for this agency? Yes. Full amount? Yes. $7.91 $0.09? $7.81. $7.81 $0.09? Mhmm.

Yes. We didn't do Salvation Army. Do we miss those? Is That's at the end. Oh, okay. It was moved to the end. Okay. Okay. Because in the line here, it's a different one.

That's fine. Yeah. Here. It's it's in the agenda. It's almost before Saint Vincent.

Do you have

it in alphabetical order?

Yes. Is it the Salvation Army? It's just Salvation Army. Mhmm.

It's next team court.

Yes. They are requesting this is their second time. They were approved for funding 2324. They are requesting a portable sound system for 2,000

Okay. I will tell you, having worked with team court when I was a teacher for twenty years, okay? Let me tell you something. Kids, when they're in court in that, they don't So, I

question. Think

the best thing, but it is because part of this, half that's the kids

that are there are there because they have to be there, okay? And then the other kids are there because they want to

be there and they're using this as a stepping stone opportunities and all this kind of stuff. But public speaking is a big part

of it and we're trying to develop a lot

of skills in these kids. Now I don't know if I have

a conflict. Team court is a part of Holly's hope. We don't run Team Court. I have nothing to do with the Team Court here in Northport. You can sit out on the vote if you But I mean, are you considering I mean, they come to

the Holly's Hope meetings. M and M's

comes to the Holly's Hope meetings all the time.

So put conflict.

Just just to be cautious. Yeah.

So I'm worried and and I just don't vote. Yeah. Okay. Okay.

Alright. So we do have a conflict. It does this agency serves North Court directly. They received funding in twenty three-twenty four. Does this request enhance and expand the agency's mission? Yes. Clearly. Is the request an eligible expenditure? Yes. Okay. Can the expenditure be used multiple times?

Oh,

yes. Does the agency propose a strong plan

to

measure Is the agency sustainable without this assistance? Yes. Does the agency properly demonstrate how the expenditure item will help Northport? Yes. Has the city received and verified all financial documents? Yes. Does the agency request does this agency align with the six, strategic pillars? Yes. Yep. Okay. Do we approve the funding? Yes. Full of 2,000?

Yes. Very good, guys.

Next one? The next one is the Salvation Army. I have those. And they are requesting this is their first time. They're requesting hurricane kits for $2,000

hurricane kits include?

Yeah. There's

a picture at

Okay. The No.

Okay. Do we have any conflict of interest?

No. No. Okay.

Does this, agency served with Northport directly?

Yes. Yes. They have not

received funding. Does this request enhance and expand the agency's mission? Oh, yes.

There's a picture of it.

Yeah.

What they're choosing.

Good stuff.

Okay. Is this request an eligible expenditure? Yes. No. Because it's giving out to one person and it's not going to be used for others. You're not

going to take back the

gloves Consumable? And things like that. They're consumable. Mhmm. I mean, I hate to say it.

Yeah. And I did reach out to them, so that they can reapply, and I did not receive another application.

Okay.

Next. K. The next is United Way of South Sarasota County. This is well, it's their third time applying, but it's gonna be they haven't received funding yet. So they are requesting, two laptops, plus two keyboards, mouse combinations, for $1,987.96. It's for their VITA program.

Do you have any conflict of interest with this grant?

I do not. No.

Has the agency directly served City of Northport? Yes. Has the agency applied for funding in the past?

Yes, but did not receive it.

Yes, and now we do not receive. Does the request enhance and expand the agency's mission? Yes. Is this request an eligible expenditure? Yes. Mhmm. Can the expenditure item be used multiple times? Yes. Yes. Does the agency propose a strong plan to measure results? Yes. Mhmm. Is the agency sustainable without the assistance? Yes. Does the agency properly demonstrate how the expenditure item will help the city of Northport? Yes. Has city staff received verified all financial? Yes. Does the agency's request align with the city's six strategic pillars? Yes. Yes. Is funding recommended for this agency? Yes. Yes. Full.

$19.87 96. Next item. That is all.

And it comes underneath what we have, $14,257.05.

Item eight. Future agenda items. Oh, I'm so sorry. I'm so sorry.

Our agenda isn't lining up, I don't think.

Where are we? No.

You still have the NP Square application. What is that? The main changes? Yes. You have to review those changes. I'm so sorry to

that. An update. This one's updated one, so it's it's not the same one. But, yes. It's here. Yes. The items. Okay. Is this from the direction they gave us? Yes.

It is from the previous, meeting that we had. We had discussed the application to include, for example, Family Promise. They had some, issues with being able to put in their was it stove, Aaron? Their their stove into their location. So we added, if it was gonna be a barrier to add into your agency, anything like that. What was the question? Oh, are there any known or anticipated barriers to installing or using this item at your agency? So we just wanted to update.

That was a problem with the art center too, wasn't it?

Well, the art center, I believe, wasn't going to have their location. Right, right.

Because that was the same similar situation we had.

With Family Promise, we were unaware that they wouldn't have their, location when they received their items. So that's why that's there. Mhmm. We we've updated it.

Okay. That's the other item. And then we added the name on top of the forms for the impact statements.

Very good. Nice.

Okay. I

like the logo. Thank you. Anything else?

Item b? Okay.

That's why. They moved it. Mhmm. Okay. I see what you're saying. Are

we on seven b? Yes. Update and discussion regarding Laurel Civic?

Yes. So they submitted their twelve month impact, statement, which has a little bit more information, which we will be discussing October 20, for their twelve month impact. But we did receive more detailed information of what you guys were looking for, not necessarily the whole, information or services that they provide, but necessarily the ones that impacted the soft skills that they were provided.

Very good. So we're adding that to the October 20? Yes.

It's the of all of the, twelve months impact statements.

That's the agenda for October 20? The review of all of those impact statements? Yes. Or do we get the email to review them ahead of time as we do?

Yes. You'll get them after this meeting.

And then we improve them at the meeting. Yes. Correct. Thank you.

And oh, Family Promise as well was the same thing. They didn't have an update for their they still can't get the stove in there.

Oh. Mhmm.

So that was their update.

That they couldn't get it in? Did they give details as to why?

They weren't able to it was the same thing, but let me pull that up real quick.

Yes. There is their property is still under renovation. And due to permitting issues, they have not been able to finish that project.

Too bad. Yeah. It's a shame. What do we do in that situation?

Then they just lose the funding for now. Right?

Well, they're at this time, they're in non compliance, so they weren't wouldn't be able to apply until that Is resolved. Is resolved, yes, they haven't applied, obviously.

I hate to use the word noncompliant because it's as if they're doing something that did not uphold our agreement. And when dealing with the hurricane, which we all live through, it's like a stab in the face. It's it's very ugly because it's beyond what they have control over. Do they is it that they lose this funding? Or what happens? What's the consequence of this?

Well, no. Do they have the items?

They have

the items.

They have the item. Do we extend the approval? Do we extend the time they're allowed to become incompliant?

I think that's something you would have to discuss as a committee. I would like to say if you'd like to extend that.

Yeah. I mean, you know, we're

talking problem that isn't there, you know, you didn't

But call but also a plan to move forward with it. Where's where are we getting hung up? Where is the obstacle and how do we move past that? So that it's not just gonna be a stove that goes in the warehouse somewhere. It gets used. You've received funding for it, it should get used. Let's Be fair. So at each of the six months, twelve months, where are we with that? Where are we

How much time I mean, basically, it's a matter of time. How much time are we going to give them to be able to come up with

whatever they need building that's not in codes preventing a permit. Is that what's happening?

Yes. So are they the second funding cycle or first funding cycle? Second. Second. So when would their twelve month be due?

It was due September 2.

September. Okay. So at this time, then they I know you don't want to say the word, but they

are in in noncompliance.

Compliance, but we're but the good news is we're extending You're right. The time in which you can become compliant, we're hoping you

So so the only, negative thing here would be that they are not able to reapply until they become noncompliant. This this isn't going to be an instance where because of this, they won't be able to apply in the future. They will be able to apply in the future once they submit their their six and twelve month reporting to you. You review those reports and they put the items to use. So it's more of like they're in limbo.

They're in limbo. And they're so they are not able to apply for funding for anything else until that is rectified. But what do

we do? I mean, okay. So if they will never come in, what do we do with these things that we purchased? If they can't come in to a client.

They what what have we done in the past, like, have we ever had

to We haven't had any of We haven't had this. This is our third funding cycle, and it's it's it's our third funding cycle, but we've been With the in compliance. Yeah. No. We've been, administering the n NP Square program, for two years. So that's why the application I'm sorry. I lost my train of thought. That's why the app that's why you gave us direction to update the app the application to eliminate this happening in the future because we were unaware that this was going to happen. At that time that they applied and at the time that they received their items, this wasn't an issue. This this has become an issue past that.

And so we have to make amendments as new issues arise.

Which we have. We've updated the application. So then moving forward, another agency won't be in the same situation. At this time, it's maybe extending for them their reporting when their reporting is due. But if I'm not mistaken, the notification we have is that they won't be in there for a few more months. Is that correct?

I believe February.

Yes. So maybe we could extend it until March, April. Yes. March or April.

Eighteen months?

Would that would that suffice? Would that be twelve months of September?

How about March with the opportunity to request an extension to the extension until it is until the situation is rectified?

The only thing you're doing is kind of opening the door for future problems, you know, because there might be another hurricane and, you know, there might

be some other people put in that position that at this point

in time don't think they're gonna be in that position. You know? So that's the only thing, you know, once you do it for one, then it's gotta automatically be done for everybody else. Right. And I believe we should do it for them, and I hope we can. But on the other hand, I don't wanna open up, you know, a problem in

the future. Why they couldn't, and they still receive the item, and other people didn't get funding. This is only an issue when there's so many people applying that you have to decide who gets money and who doesn't. We haven't had that issue.

Mhmm.

So as this grows and people become aware of

it They're gonna there's gonna be a lot more people relying and a lot more money wanted than we can give out.

It's not right. And that's not a concern today. But in the future, that's something we have to consider. Mhmm. So for today's what fits the box today is these people were approved and they were placed in a situation, act of God, mother nature, whatever you wanna call it, that did not allow them to meet compliance by the deadline. So the board suggested an extension so they have time to meet that compliance.

We should not

Should we put a date on that?

Could I suggest something? Would you not be able to, instead of making an amendment to the time, because that is unknown. So if you place yourself Yeah. In a position to

fail. Mhmm.

And then that time frame doesn't originally wanted. Why not let, wait till, they submit their, reporting in February as soon as they start? Well, they won't be able to submit it in February.

I'm sorry. Won't have six months.

Because they won't have six months. I feel like it's the cleanest is to leave them in noncompliance until they're able to utilize their items and give you the reporting when they're done. And at that time, as a committee,

discuss, how to move forward with that specific agency. And maybe just encourage at the six months, even if you've used it for six days, please submit a report.

Yes. Because at this time, it is unknown. They have notified us that it will be February. Is that a concrete time? A lot of things can happen between now and February, as Ms. Morgan is saying. Other hurricanes can happen, other natural disasters, and where are you at at that time? Right now, you only have one agency. I believe we've been proactive in changing the application and changing Mhmm. The course of not being in this situation again. Mhmm. I think that that agency can be placed in a one and rare instance. Mhmm.

Hope wait.

Yeah. Who communicates with them? We do.

You guys will? Mhmm.

About what the board decided in terms of, providing that extension to when they can be in compliance?

Mhmm. Yes. And then If you guys if you guys go on going that route.

And then before we vote in that time, are they able to apply for more funding or we're saying

Not until they complete this. They don't they cannot apply for more funding. No.

If it's for a separate entity. Not until this is until this is finished off. Standing per item approved before applying for a new item.

Right, right. Okay. You don't want to create the precedent.

Anyone want to vote? Let's vote on this. Okay. We're voting for extending Give them an extension. Giving them an extension to be able to meet criteria for being in compliance.

Due to extenuating circumstance. Absolutely. Okay. Hi. I second. Yes.

Thank you so much.

So who made the motion?

I motion to vote. You can't

make the motion because you're the chair, so gonna it's have to

be someone else to make the motion. I motion.

Thank you. Learning the rules as we go. We're on letter c.

Is that correct?

Yes. Yes. Update and discussion regarding family promises.

Yep. That was the m

p two twelve month impact statement, family promise PDF. Are you bringing it up? Or

I would see what we just discussed.

That's so we're done Yeah. With that one. So we're on b future agenda items. You discussed the the the full 12 items that are gonna be on October 20 meeting. Correct. Nine public comment. Any comments from the public? Do we have public members present?

Mhmm. There's no public comment.

No public comment? 10, I I think we should adjourn the meeting. Thank you, everybody, for your time.

You said you have somebody else possibly that you wanna I thought

of a lady named Pam who lives close to the Kings. I wanna know if we're good. She's their neighbor.

Okay. Yeah.

Who is originally from Maine, I believe, and she's she's brilliant. Have to adjourn the meeting. Meeting adjourned.