Financial Advisory Board - Regular Meeting

Okay, I see Sandra. Hi, Sandra. Hello, everyone.

Good afternoon, everyone.

Good afternoon.

Yes, aside from Marco, is there anybody else who's expecting to be joining?

Frank Rolison is joining us, but I don't know when.

Okay.

Recording in progress.

Nick, I think we have your full form. You can start.

Alrighty. So go ahead and call the meeting to order at 6.34. We'll start off with roll call. Nicholas Martin, present. Paul Jacobs? Present. Sandra Sifkin?

Present.

And then Marco Zuniga? Present. Okay. Alright, let me just jot down... Okay. All right. So I guess the next item is going to be the selection of board secretary for the 2024 to 2026 term. I think we had initially had elected, I'm blanking out right now.

Sandy.

Yes, Sandy. But obviously I think she had stepped down. from that role, so we do need to elect somebody else for this role. For today's meeting, like, I don't mind taking all the meeting minutes and fulfilling the meeting minutes for this, essentially, this meeting. Somebody else is going to be able to fill in that role for the rest of the term.

Let me ask, is there any issue with using AI to take the meeting minutes and then we just audit that and then we just audit that afterwards? I don't know, from a legal standpoint, if that's permitted. We're already taping the meetings.

Chairperson, may I speak, please?

Yes.

Yeah. All meetings, all board meetings, I already had the artificial intelligence doing meeting summaries. And I send them to Isabel and the clerk. So you can request them from Isabel. And if you need narrowing down, I also capture all the close capturing, but I have that separate. Okay.

Perfect. Then is there any regulatory requirement to have a secretary?

That I do not know, sir. I can only help you technically, you know, try to get you as many tools I could help you with.

Oh, no, I just meant it's a global question. Thank you.

I will find out and get back to you by the next meeting.

Okay. So I guess with that being said, are we, I guess there's not going to be a selection for this meeting.

May I suggest, Nick, that you speak with Isabel and have her send you the AI and do any corrections you see that are needed there?

Yeah, I mean, I did that for a meeting in the past. It helps to an extent, but to be honest, I think it's even easier without the AI. Okay. I mean, there's just key things you have to jot down during the meeting, and then it's just taking 15 minutes. I mean, this meeting is going to be pretty lengthy, so there's going to be a lot of which is why I'm willing to take this one. But typically, it doesn't necessarily take that long to document as long as you're taking keynotes throughout the time of the meeting. It doesn't take that much time to fill it up afterwards.

Nicholas, this is Frank. I think all you really have to record is any action or recommendations that the board takes where you take a vote. If you record those activities, then that's what needs to be conveyed up to the clerk.

Right. Yeah. So I guess with that, I mean, would anybody else be able to fill in that role?

So just to reiterate what I said last time, I wish I could dedicate the time, but I'm already committed with so many other things. So that's why I did not volunteer. I just don't know if the others are in a similar situation, but otherwise I will have, you know, volunteer for the role.

I'll do it.

Okay.

Thank you, Sandra.

Thank you, Sandra. And like I said, I'll cover this meeting. Then I could share or Isabel could share with you the template. Like the word Teplint that we have, to be honest, it's relatively straightforward. We appreciate it, Senator. So I'll make a motion to approve.

I'll second.

Okay. Thank you, Paul.

Okay.

So... The next items are going to be the approval of the meeting minutes. I don't think Isabelle's on the call right now. I only had one comment for the meeting minute for February 11th, which is, I think there was a yellow highlight that I had asked her to fill in because I had documented the minutes for that meeting. I think Sandra, Sandy wasn't able to do them. So I had stepped in, but I wasn't there for that meeting. So I didn't have, This is like one that I use the AI and I didn't have the notes for whatever was being discussed on that item. So I had to ask her to fill it in if possible, but I see it's still yellow there. So I don't know if administratively that could be adjusted after we approve it. But that's the only comment I have. would that be an issue if, if Isabel's able to adjust something on the meeting minutes, even if we approve it or does that have to be held off to, to next meeting?

At the next meeting, you may just want to do a, uh, an amendment to it or something. If there, if anybody opposes what hasn't been filled in.

Okay. All right. So with that being said, I'll go ahead and I'll follow up with, uh, with Isabel to make that adjustment after this meeting. Um, All right. So with that, I'll go ahead and make a motion to approve the meeting minutes from February 11th, March 11th, and April 8th, 2025.

I'll second that.

Thank you. Okay. So, okay. So we'll go ahead and start with old business. I think I had... had mentioned to move up the ACFR 2023 presentation, but I don't know if Andrew's here to make that presentation or if he's going to be expecting to be joined.

No, I'm sorry. Hi, this is Mady. No, he is in another commitment today.

Okay.

He would like to attend the next meeting next month. Okay. It's possible, but he cannot make it today.

Okay, so we could push that one to next meeting.

Thank you.

Okay, so I guess we could go ahead and get started with the update on the TISE project.

TISE project, very quick update. On Friday, we are having the groundbreaking.

Okay.

That's great.

And I was just going to say, I remember where we had left off this briefly, that there was certain timelines with that, and I'm assuming we've stayed on timeline if there's going to be a groundbreaking on Friday.

We're running maybe a month or so behind. Frank can fill us in on that. I know they started demolition of the Public Works building today, and they're going to start drilling for the Foundation Piles Foundation Piles for the Community Center on Monday and basically we're moving right along they're saying they're going to do it quickly hopefully within a year we'll see it completed and we'll have ribbon cutting their plan is to have it completed before the World Cup comes next year so they are

They are on that mission. We are helping them everywhere we can on our end with our building department, reviewing their plans and so forth. But there's two different agencies because they're on two different political grounds. They're on the school board and they're on us. So we can only handle the building permits and the issues they have. the community center and the paddle ball and pickleball courts. The soccer fields are on the school board's jurisdiction. And so they have to submit their plans through the school board. Their first thing they have to complete is the fencing in and securing of the site so that workers have no access to the school grounds when school is in session. And that's taking place now to get their permit for that. And they will install that fence. And then they will rather quickly be working on both sites, on the soccer fields and on our site with the building and the courts. They've got to demolish the existing tennis courts will be one of the first things they do. And the racquetball court that's up on the East Treasure side. So they have to get their demolition permits approved by Durham. My understanding is they have submitted that. So, you know, kick and get something done. There's not going to be any sitting around delays on their side or certainly on our side to make this happen.

Mm-hmm. And so is there any further hurdles that are going to be expected to go through the county that are outside of the village?

No. Well, there's two agencies they have to deal with and we have to deal with also. That's DERM, the environmental people in the county, and the fire department in the county. Okay. So as the plans are submitted for construction, we get a set, Durham gets a set, fire gets a set. They review those, make their comments, they send them back. Then the architect's got to address the comments they make, the corrections they have to make or whatever, and resubmit. On our end, we will address those things expeditiously and get them back. DERM is a little slower. FIRE understands the urgency of what we're doing. And I think they're on board to help us get those responses back fairly quickly. DERM is just a different animal. They're not the most responsive operations going. But once I get something stuck in Durham, I'll make some calls to some people I know in the county and see if I can't get them sped up. But that's where we're at right now.

Provided there's no job change orders, is there any financial concerns that we need to be aware of or should be aware of?

Well, we added another floor. We put that back. That's coming in at about $1.9 to $2 million. And we're working on identifying the fundee sources for that. But right now there's no glitch in slowing things down.

What was the purpose? So that's a third floor or fourth floor that's going in?

Originally it was three floors. It got reduced to two floors. And then I brought to the commission that we really need to put a third floor in. We're just, we've only got to give one opportunity to get this thing right. You're not going to come back after it's built and add a floor. And two floors is not going to get it done. So we're adding another floor and we've done the same with the village hall. We've added a floor there too.

That goes to five floors in the village hall, correct? Six.

Six now. If it was five, it will be six. So you'll have three floors of offices built basically, and three floors of parking.

And if I recall correctly, AFA was starting to use another party to get involved with working directly with the county and the village. Has that still been the case? And has that transition been smooth?

Yes. AFA has now got an outfit called PFL. I never remember what the P was, but it's a football league. Professional football. Professional. No, not professional. Professional. It's really weird what it's called, but something like professional football league. They are the agent now for AFA. AFA ultimately is responsible for everything, but because of concerns they had primarily IRS related, they brought in this other outfit as a business decision. It was approved by both the school board and our city commission. to do that. So PFL has hit the ground running. They're really handling the construction and we've been doing very well with them at this point.

Okay.

Does anybody else have any other questions for the Thais?

No, I don't.

Okay. All right. So we'll go ahead and move to the Villages Community Center project. Update on that.

Basically, that's included in the Taj project.

Okay. So those are handed him. Okay. All right. So, I mean, we kind of touched up on it on the update of the new Village Hall project, but

Village Hall, hopefully we're looking for groundbreaking in the early second part, second quarter of 26. And we're looking for it to be completed in the 27, early 28. It has now, like Frank said, three, it's going to be a total of six stories, three office offices, ground four, fifth and sixth floor, and the second, third and fourth floors parking.

And I guess when that decision was made to switch from the five to the six floors, I guess, what was the financial impact and how was the village able to secure those fundings?

All right, so where we're at on that is a little over $8 million for that additional floor. Part of that we have right now in hand. We have more than what we needed for the five floors. And we are scouting out how we're going to handle the balance. But, you know, we feel confident we're going to be able to do that.

So the additional funding you had said was $8 million?

For the floor, for the extra floor. A little over $8 million. It's like $8.2 million.

And I'm assuming before, I'm assuming there's some certain requirements before the groundbreaking takes place or a certain phase of this project takes place is that there's X amount of secured funding for the project to take place?

Yeah, the requirement really is in the agreement we have with the county on the fire station that they do not have to make any payments to us until we satisfy them that we have the means to cover the complete job. And I'm working with the county now on what the interpretation of that exactly is, because even at a stretch, you could take out a loan for the balance of what was owed and show that you have the ability to pay that through your, you know, the income that the village has. So we're not in any position that we're sweating taking care of either one of these two facilities.

And as far as the, I know you had said the timeline for groundbreaking is a second quarter of fiscal year 26 um i guess what's the internal timeline with the i guess the the architects and all of that with the new uh with the new designs and all of that for the the new story all right so we lost with adding that we lost three months the plan was

Either by 8.25, we would break ground.

Right.

But there's been other issues that have come besides the extra floor that we've now had to adjust to. For instance, the two flat bridges are going to be raised in, I think, what is it, 2029, Commissioner?

I think that's right.

2829. 2829. They're going to raise those bridges. And the impact of that is that the roadway from Adventure all the way to the bridges has to be on a slow incline and decline, depending on whether you're coming or leaving to those bridges. Has an impact on the entrance for the fire trucks to get off the causeway into the building. So now we've had to meet with FDOT. they have not finished their drawings with their elevations yet for us to adapt the driveways going into the fire station. So that's just another example of we're waiting now for FDOT to give us at least a rudimentary number to work to so that we can now finish our designs to submit to our building department on what's that elevation going to be? Is there any impact on the flood elevation or us with flooding on Village Hall? So once we know what their impact is, their elevations, and we've asked them to submit to us what kind of drainage they're putting in off the causeway so it doesn't roll over into our field for the building department. I mean, for the, you know, city hall. So that's just another example of the things that you normally hit. We hit some stuff with Florida Power and Light on a vault that caused about a month delay between us and Florida Power and Light working out the particulars on an electrical vault. And all of those have impact on submitting your plans through the building department. So we've already had a couple of runs on the old building with the five floors. And so the adjustments have to be made with amendment sheets to those disciplines because structural is affected, electrical, plumbing, all the disciplines are affected when you put that extra floor in. But we can submit a global set that has those things that affect globally, and we can affect and insert sheets that are just for that particular floor. So those have been, I think we're about at 90% completed with those changes that have to go. We've already submitted to our building department what they call a dry run. which is not an official submittal, but it is where they take a courtesy review and see if anything that we've done jumps out at it that we need to address. And those have come back good. So, you know, we're moving along. Another thing that has been a little bit of a delay is the arts and public places requirement by the county. And we're into that. We have to put... certain percentage of the total cost of the project into public art. And we've contracted now with the county to handle that because they have the arts and public places committees and they've gone through this on many public facilities. And it really has given us an expedited way to go, rather than us trying to handle that ourselves.

Is that all for the outside of the building or the inside? Well, there's inside and outside.

What we do and what we have done is we've provided the county with a different what they call pallets or areas that we would allow artists to come in and give their submissions. So we got the lobby area. We got the outside area if they want to do something with statues or anything of that sort, public art of that area. walls, the outside skin of the building. So they will put out a call for artists, which should be going out shortly, because whatever they decide they want to do has to be integrated into the building plans so that if there's something they want to do that affects electrical or plumbing or whatever, we have to make those amendment sheets and get those in to get our permits for that. So there's a lot of elements besides just the building itself to bring this thing to fruition. We have a meeting every week. We meet on Thursdays. We meet with the architect. We also have an owner's representative that we've hired as a third party that interfaces with us and the architect and the engineers to keep things on track and have a balance so that we're not strictly at the whim of the architect, nor is the architect at the whim of things that we come up with and we want to do. So that is keeping the project moving along pretty good too.

Understood.

I know there was talk of this before where we had some parking issues on East and West Drive. Is there going to be any opportunities to use the parking for revenue generation or was it built more of the building size or do we overbuild it? Because I'm sure there's many people I know that would be interested in potentially renting a place, renting a space in there if it became available.

You know, that was on the table when I came, that there was a discussion about sharing that parking area, the open spaces. I'm not sure that that's really feasible Uh, the idea would be that those people would be gone in the morning when other people come to work or the people want to come to the village for business. And when you look at the realities, people come and go all day long. People have night shifts and want to park during the day. So we'll, I mean, it's not out of the question, but it's, I just don't know if it's going to work. For instance, the fire department has to change shifts in the morning. The parking is so limited that we have the off-going shift of the fire department will get up early, take their cars out of the building because they have eight designated spots in the building. They will remove their cars, park on the street, and designated spots that we got for them at certain hours. And then the oncoming shift will be able to come right in and park in those spots so that when they change shift, if a fire call or a rescue call comes in, they're able to respond and not have their cars out there on the street. So that's been worked out. But it sounds like a good idea. I just don't know if it's really workable.

And just at least my observation has been on West Drive and East Drive, since the paid for parking comes in, it doesn't seem like it's been quite the issue that it was before. Because there used to be a lot of cars that we parked there for extended periods of time and just not move. And they seem to be more, you know, they rotate through now that people have to pay for parking.

Well, there's a couple of things. The enforcement by the police department has not been extreme on those people. They're in the process now of going through with their plans for converting, actually doing it this time, converting the tennis courts to a parking area. And we are trying to help them all along the way to speed it up because obviously when we go to break ground, those cars have got to be gone. We've also worked out a deal with the people that are building 7918. They have rented a bunch of spots in front of their place for workers. They have now found that they don't need all those spots. So they've come back to us and said, we don't need all these spots. Bayshore has come and said, we'd like to get those spots. So we're working with them for them to be able to rent those spots from the village and have some additional, I think it's like 10 or 12 spots that they could get. I think 79 and 18 had to keep four or five and the other ones are giving up. So we're working on doing that. But listen, parking is going to be an issue all over the island.

Okay. Does anybody else have any other questions for them? Okay. All right. Okay, so we can move on to the next update, which will be the SHOMA project.

At the last Commission meeting, it was voted in a 3-2 in favor. of reaching a potential agreement with CHMA whereby they will pay $1.5 million of the reduction that was taken at time of site plan approval instead of the 5 million. And they need, they have required They have countered by giving us two specific dates where they will be paying $750,000 and $750,000 to the village of the $1.5 million, and they must bring proof that Publix is still in and that they do have a construction loan. Basically, the commission will hear this proposal that they have submitted to us at the June 17th meeting, and And I'll give you a further update at the next meeting as to what the commission has decided.

And they also have to pay all of the fees that are due to pull the building permit itself.

Right. And so that 1.5 was contributions previously. Those were the contributions that had been previously established from a long time ago.

Basically, at time of site plan approval, they were given a reduction on community contributions and on workforce housing if they pulled the permit by a certain date. Since the payment was not received by that date, but four or five months later, it reverted back to the original amounts. And basically we were at a standstill because it amounted to over $5 million in reductions. And the commission agreed that better than nothing, they would accept $1.5 million.

Got it. Understood.

So it was a three, it was a, if I'm saying it correctly, that was a three and a half million dollar reduction in the impact fees.

There was a $3.5 million in community contributions and workforce housing.

Right. So we're roughly getting half of that back. And we have to keep in mind, had they pulled their permit on time, we would get none of it. So the issue is... Do we want the project to move forward? Which I think the community does. Do we want to still have Publix? Which I think the community does. So what's the lesser of the two evils? We take the 1.5 and we've had a delay of about six months and we don't want another 7019 on our hands sitting there for years.

But that's, as you had said, if they paid on time, so what's the real dollar amount to the city? Because I know with workforce housing and things like that, that's very valuable, but it's not a cost to the city by not being there.

Approximately... Hold on, let me grab my notebook. Okay. They have paid... Workforce housing, $987,000. The reduction was $3.8 million. They have paid in community contribution fees, $1.37 million. which is 50%. If they would have paid $9 million, it's $1.37 million. On top of that, they have to pay us all the impact fees, foundation permit, and master building permit.

Which are still pending to be paid, essentially.

Correct. But that is not included in the 1.5. That's on top of the 1.5.

And I guess what's the current timeline on this as of the current moment?

It's going to be discussed at the commission meeting. They are requesting, they're going to be paying their permit fees, the current permit fees now, or let's say by June 30th, if we agree to it in the June meeting. And the $1.5 million of reduced fees comes in approximately a year, $750,000, which is one completion of the shell. And when occupational license is issued, the other $750,000 is what they're offering.

So the two $750,000s are basically contingent on...

Yes, it is.

so i guess is there a risk that you know things don't go to time like they did originally and then these the 750 and 750 has to get renegotiated again with them i would say there's a risk all along okay I mean, I'm just playing devil's advocate because if it went from the $5 million down to this, then it just sounded like it was due to because they weren't on time. So it's not really on our court. No, it's not.

It's not on our court. And basically, the two most important issues here is, is Publix still in? And do they have a construction loan?

Right. And do you guys have any of that communication with Publix, or that's just all on there and internally?

They have submitted some documentation to us regarding both items, and our legal department is trying to finalize better and more current information. And we hope to have it by the commission meeting.

Okay. Does anybody else have any other items to bring up on the Shoma project? Okay. All right. So thank you guys on that. So the next item will be the GFOA budget award for fiscal year 2025. I wish the certificate was attached as well.

Yes, we did receive that. We're recently now starting to work on the physical year 26. I expect the certificate for that year too.

And I guess just so that we're aware, I guess if you could communicate to the board when, what are the timelines and such for this certificate? I mean, what's the timeline internally for it to be submitted and then for it to be submitted to the GFOA, et cetera?

Yes. When we finish the budget process by 30th of September, we should file for the certificate no later than the end of December. Um, last year we fell a little bit behind getting the actual adopted book prepared, but we still did get it for 23 for 25. I'm sorry. And I expect that this year will be done with that adopted book before the end of December. So we can submit it and get it on a timely basis without asking for an extension.

And is this similar to how the ACFR works with the GFOA as far as the timeline? Do they give you, you know, three monthly extensions? Yeah. Beyond, okay, so it's essentially until March 31st. Correct. The end all be all. And that's the full submission of the full completed document.

Correct. Correct. We did not get the 2024. I mean, 2023 certificate for GFOA on the AFR.

Yeah, due to the timing, correct.

Yeah, but I do expect to get it for 24 coming up now. The audit will not be submitted by June 30th, but I've asked for an extension. We're recently now going into the budget process with the new auditors. So I'm still waiting for them to give me a timeline. I've already sent them the information they wanted from the previous auditor so they can get all the information in. but I do expect that audit to begin within the next month.

Okay. Yeah, this budget document is for fiscal year 2025. Okay. Thank you so much. I appreciate that.

You're welcome.

Okay, so we'll jump over the 2023 ACFR to next meeting. And then the next item still in old business is going to be the update on the MBV budget certificate. Is it this? No, there's something else. I guess I don't know why. Is the MBV budget certificate a different item intended other than the GFOA certificate? Or was that just the same thing presented twice?

It's for the same thing. So if you ran one meeting and to the other, I guess it's not next up on the agenda. But it's the same certificate. Yeah.

All right. So we can move into the new business. The first item here is the stormwater projects.

Go ahead, Commissioner. You want to go ahead? I mean, whatever you want to do.

All right.

stormwater project he's spending a lot of our stormwater project money this week this next week so we pulled we pulled the first tranche down which was uh 10 million isn't that right uh my thing that's correct even with the console they're facing

and having to pay interest. phase of which the generators and will be located on Harbor Island, which are the two legs and flow the water Pacific Park. Overflow. into the bay section that is sound the island that's when we had We have flooding there.

That program is going to have an impact on sewer and drinking water, potable water, which was not considered when this was put together originally. So we're having to look at that and see how we can integrate those elements into the stormwater project so we're not tearing up the road a couple of times. And part of the plan is to elevate the roads in sections, in quadrants or however we divide it up, which hasn't been determined yet. But if you elevate South Treasure, for instance, you need to have a transition from all of the side streets that flow into South Treasure so that there's a gradual incline of getting up on that street. And what's the impact of that going to be on the homes with their driveways, et cetera? So it's not just simply stormwater. A more global approach has to be looking at all of this. And of course, the bond that was passed was for stormwater. When we look at North Bay Island stormwater, we put a bid out for the project. original bid, it came in a little over $14 million. We only got one bid. We didn't feel comfortable with just going with one. So we revamped some of the requirements, made it a little clearer. We eliminated the mandatory on-site visit pre-submittal. And so this time we got six bids that came in. The low bid was a little over $8 million. We met with them to negotiate with them and found that it was a little bit over their head. They didn't address some of the issues. They did not have the experience. And so we determined with the committee that was involved with them that they were non-responsive. We've gone on to the next low bidder. The next low bidder is an $11 million figure. who was the original bidder who bid $14 million. But I think he saw that everybody was going to sharpen their pencils, and he came down on that. He is a, I mean, they're looking at his stuff to make sure it makes sense. He's a known quantity. He's doing the wastewater projects, the Village Hall Pump Station, the South Treasure Pump Station, the Hispaniola Pump Station. And he has installed the new in-ground wastewater station, the main station that's over on Gallion Street. And he's about wrapping up with that. And he's been very productive and stayed primarily within the budget where he's had control. There's been some things that he hasn't had control that have added costs. For instance, the line hooking up into the school board property on ties has delayed the project quite a bit. And of course, there's penalties on that and so forth that we have to address. But he would be, in our view, originally a good person to get. There are some issues on northbound that we got to deal with on a location for the control panels and so forth. And we're going through that exercise now. But so that probably will be the first project that actually breaks ground because it doesn't involve elevating the roads and a minimal impact on drinking water and wastewater. um because it doesn't have curb and gutters the whole this this grass goes right down to the street that gives us a little bit of flexibility there so that is that is where we are we're preparing a uh we have a new public works director we have now a our own professional engineer on board and head of the CIP area, which I'm converting to or conveying it into a department instead of trying to have it under public works because public works and capital improvements are really two different animals. And they should be separated. We got a lot of public works projects coming up. So we're going to do that. He's a PE. And we're also on the hunt for a a sustainability person with being an engineer, at least at the level of a civil engineer. So we're trying to get the people in house that can meet and deal with these consultants on a level playing field and not be buffaloed by some of the stuff they may be telling us because they're in the business of making money. and making change orders, and that's just the nature of the beast. So we've got to be on our toes to keep it under control. So that's where we are with those projects right at the moment. Any questions? Be glad to address them.

Once the firm is selected and they actually break ground, how long are they, you know, a guesstimate? I realize that there's no absolutes, weather, and all sorts of things to affect, but what's a ballpark of their guesstimate? Because that's obviously going to wreak havoc on the roads and everything else for an extended period of time.

Well, let's take North Bay Village, for instance. I would calculate that there's... There's already design work that's been done, so we know what the project entails. So we're talking about the construction phase of what has to be done. One of the major obstacles in delay is obtaining equipment and the pumps and the panels, which most of it comes from outside the United States. We have tariffs that we're dealing with now, and we have delays, manufacturing delays, that were not anticipated when we first got involved with these. So those are impacts that are going to have to be addressed. You know, the main roads in North Bay Island that will be affected is a little piece on the east side of Bay Terrace. And then quite a lengthy piece along Beachview Drive, where there are six deep water injection wells that will be installed right in the middle of the street. And we will do our best with traffic control, getting people in and out. Obviously, they need to be able to get to their homes. And these wells will be directly in the middle of the street when we put them in. So that's a factor that we're going to certainly have to deal with. I have not received an estimate or seen an estimate from the contractor. I have not delved personally into their bids, so I know that they would have submitted a timeline. I can get that because that's the only real project that we have a bid on and certainly provide that to you for the next meeting of what their anticipated timeline is. The biggest project that we have that we see really being a challenge is harbor island because working on the working on the civic park issue will have really a negligible impact on traffic but when we get to putting those lines in up and down west east and west drive and we'll be hitting about the same time There's major construction going on, at least on West Drive and probably on East Drive all the way at the end if the related project comes into fruition and gets fast-tracked. And we're already starting to meet with them on their SAP and development agreement. So they're looking to get moving. Starting to tear up that street, having the local traffic and then having the construction traffic is going to be a challenge. But, you know, we'll face that and we faced that a little bit when we did the road sealing and coating on Harbor Island just recently to spruce it up a little bit and take care of some of the cracks and the wheel stops that were missing and broken and all that. And that was challenging. As they did the seal coating, we had to do it in sections on one side of the street, not on the other. It caused people not being able to park where they parked, so they had to park on the other side. East Drive people had to go to West Drive, that type of thing. Those are challenges we're going to have to fix. And the contractor has to put in what they call an MOT, a maintenance of traffic. So they will have to submit a plan that will allow traffic to still flow while they're doing their work. And... You know, it's going to be challenging because everybody lives on these streets. And the street you're walking on is going to be difficult to get to with a car. And we're just going to have to come up with ways where they can park and, you know, walk home half a block or something like that. I mean, that's just going to be a reality we're going to face.

Is the... The construction company awarded the business. Are they responsible for all aspects? So in the sense of if police overtime is needed and all that, is that on them or is that on the village?

No, it's on their dime.

Okay.

It's on their dime. Not just these civil projects, but all the construction projects too. They pay for the police officers.

Thank you, Frank. Does anybody else have any other questions for the stormwater projects? Okay. We could jump to 7918. I think the last we had left off with was that there was an attempt or it was in progress of transfer of ownership Has there been any progress with that or is it still at a standstill?

Good news. Two low residences will be completed by the end of 2016. Vivian Diamond, she has different spellings of her last name, has taken over the project.

2026, not 2026. 2026. Okay.

Next year. So there's two residents you're saying?

No. She has different spellings of her last name. Some people call her Diamond. Some people call her Demond.

No, but the project is Tula. That's what he was saying about Tula. The name of the project is T-U-L-A, Tula.

It's now called Tula Residences. Oh, okay.

Yeah, that threw me off. So it's no longer called 7918 is what you're saying.

No, it's Tula Residences.

How do you spell that? T-U-L.

T-U-L-A. Basically, there's four units to a floor. Each unit is a corner unit. She has rearranged the design of the units. And last I read, they still start at $1.9 million. And she has said that she will be the first one to complete by 2026.

And Richard, when you said she's redesigned, is there any density changes?

There are some changes as visuals before. I believe the windows used to be 18 inches facing the bay. Now there's going to be four ceiling wall to wall windows. You know, there's certain elements that have been redesigned to fulfill a building that's on the water. Gotcha.

No, no, I mean density as far as the number of units. No, no, the same.

Everything stays the same. She did not ask for any TDRs, any additional density, or any additional height.

Now, she's going six more stories, but that's the original. They stopped at 15. It's supposed to be 21. She's going to add the six other floors. And she called me the other day. and a couple of issues that she wants some help on. I told her to put it in writing, send it to me. We would work with her trying to, listen, our objective is to get these things built. And I don't look to see the administration become a stumbling block to these people to get completed. We want them done. We want them on the tax rolls. We need that revenue. And so we are going to do what we can to work with them and help solve their problems that they're facing to keep them moving. And I know that one of her issues is her sales center. She can no longer put on the old Coletta lot, which they are letting her stage on there, but they will not let her put her sales center on there. And so we're looking to working something out with her where she can put them in some of the parking spots that they've already got reserved for their project. And she'll do the parking on site. And so I told her, send me what you want to do. Let us look at it. I mean, they got to have a sales center. And as long as we can keep the traffic moving, I don't really care if there's a sales center sitting there or cars parked here. As long as that traffic could move up and down on West Drive. And I forget what the other issue was she had, but I told her, listen, Vivian, please send me something with what you want to do, what your drawings are, whatever. And we'll try to work with you to make it happen.

So when did the transfer of ownership take place?

I don't know if it's a real ownership transfer. She has majority interest. Mr. Chen is still a minority partner.

Ah, okay. I know. Her MO before has been she would take over properties, finish the construction, project management of sorts, and then sell them and whatever the cut was at that time. So almost like taking over a distressed property and making it marketable. I think maybe with continuum selling so quickly, that may give some of these other builders a little more comfort in building at the price points that they were at or they are at.

And is there, was there any, I mean, no, I guess kind of.

The village as far as.

Only financial. The tower.

And you. Ugly monster to look at every day.

Yeah. I saw her out of the balcony. Yeah. As I was going to say, is there an expected timeline of construction to begin again?

They have started. I mean, some of the things you don't see, but they've had a big issue with Florida Power and Light in getting an electrical vault, which is a lot of it underwater, getting an electrical vault where it's operational. And they have gotten that accomplished. And also on the third floor, they have already built, by code permitted, a construction operation trailer. So instead of being on the ground where they're taking up space, they put it in the building. So they've gotten that completed. And they are, what else does she tell me? It was something else that they've done. But the next big thing is bringing in the tower crane so they can start going up with the other floors. And she told me that's imminent to happen.

Got it. Yeah, I guess that's kind of where I was thinking of that construction. But, yeah, obviously there's several things that need to take place before that even happens.

You know, just to give you an idea, one of the things they had to do was they had to laser blast all of that rebar that you saw there sitting for years. It was rusty. They lasered all that rust off of every rebar. Then they had to code it by the code so they can use that rebar as they continue to build. So that was a big deal too.

Wow. So it's pretty, yeah, go ahead, Paul.

And settle all prior debts.

Oh, yeah. With the village or just with every vendor?

With all the vendors.

Yeah.

Yeah. Yeah.

That could be messy. Okay. Anybody else have anything on 7918 now slash Tula?

Well, you're on 7918 and it's not on this. For your knowledge, 7913, I think it is. Yeah, 13. The lot across the street has just changed hands.

Okay. Are you talking about the lot with the open parking lot?

Right. The Coletta lot. What we call the Coletta lot. Yeah.

Okay. And I guess, is there going to be still plans to use that as the construction site to bring things over as it was in the past?

Right now, it is. I am meeting with the new owner sometime in the near future because they want to do some changes to the site plan approval. I don't know what they are. So it just changed hands very recently.

Ms. Diamond told me that she has a lease on that lot for a year for the construction staging site for 7918.

Okay. So, yeah. Pretty expected for it to be there then.

Okay.

All right. So, we can move to the next item, which is going to be the budget amendment resolution 2024-105, if anybody has any questions on that one. I think it was just a $31,000 appropriation of fund balance. Okay. We can move to the next item, which is going to be a discussion on funding for village projects, which I think there was a whole schedule attached to go over. Is this item the development agreement payments due to the village? Or is it a separate attachment?

Nicholas, I'm not sure what you're looking at. There is a list of all the payments that are due to us from the different projects. Have you guys been provided with that?

Yes, that's the one they're looking at. And that is as of January 31st of 25. There has been some payments made since then.

I've got a new one that was just updated the other day, so I can certainly make sure they get that. It just shows the new payments like you're talking about, Commissioner.

This is pretty much a log of the different ongoing projects where there's certain payments from any, I mean, from all these different buildings.

Right now, nobody's in default. Nobody is in arrears. We're all, right now we're up to speed. Shoma was in default on one payment. It was about 400 something thousand, $493,500. Okay. And they made that payment. So nobody's in default. Everybody's paid where they're supposed to be. So that's good.

The next chunk of money that I expect to come in is after 1755 is heard at the next commission meeting. For the second meeting, they're soon to pull the building permit. At that time, they will owe the village some hefty amount of money that should be paid.

And so one question for the sunbeam, that 4.5 that's highlighted, that's due at the building permit date? So that's the ways to go out, I'm assuming?

So Andy says to me, Mr. Anson, that he's looking to break ground on the demolition of the Grove by the Bay building. That's his first project, he said. And he's looking by mid-2026, he will start the demolition on that building. So he can get a demolition permit separate from the master building permit, which will be nowhere near the expense of when he pulls the building permit. So he'll get a demolition permit, and then he would then go into getting his pile permit, his foundation permit. And then when that's to that point with running his plans, he would be eligible to pull his master building permit. So we're a few years down the road, but he, like, you know, he's told me about mid 26, he'll be demolishing that building.

I believe it's more towards the third quarter of 26 because the school has been given another year of life. Oh, that's right.

You're right. Yeah.

But let's be realistic. Andy has already paid $34 million?

Yeah. He's put a bunch in the pot, that's for sure.

Yeah. I'm assuming is the next item that's on the agenda, which is the discussion of construction projects not meeting financial commitments to the village kind of goes hand in hand with the schedule that we're looking at. And you guys have just mentioned that there weren't anybody that's in default or behind on payment. That's correct. Okay. Okay. then the the last item we have here is going to be the discussion on the village managers february march and april capital projects reports which were attached as well so i send out a report to the commission every week on where we are with various capital projects do you do you all see that report Yes. Well, it was included in the agenda package.

It's included here.

Okay.

I send it out with the agenda every month.

Correct. But we don't get it on a weekly basis.

Would you like it on a weekly basis? I get it weekly from Frank.

I mean, if we could just have the, I mean, from meeting to meeting, if we could have the ones that capture the latest version of that month's meeting. I think that would be sufficient.

All right. We can do that.

Yeah, because basically he does on every project as he moves forward on them, he has additional dates and he does that weekly. So if you get it at the last, you know, when you get your agenda, you get the most current one.

I gave you the things by date. and you get the current month and the month before so you can sort of travel and see how things flow um and i send that every week to the commission and we can make sure you get the latest one just prior to your meeting yeah i think i think this would be a good item to have uh you know we've developed certain uh key things to have on a monthly meeting basis um

have some problems that are going on. Right.

No, we can do that. That'd be no problem at all.

Yeah, the last one I attached was a 5-16 date, and I think you sent out one today after the agenda had gone out or yesterday.

It's not included, but I got a couple of weeks.

So I sent one out this past Friday.

Yeah.

That's the last one that went was, what, June? Well, June 6th, I guess.

Yeah, the agenda had already gone. Isabel had already sent it, so I didn't have time to add it in, but I can email it to everyone.

Frank, one thing I have not seen in a while, and I don't know if you have an answer for us,

is the contamination of the public works area of the uh okay well that's funny you should mention so we've gotten the uh what's called so the area that he's talking about is where we tore down the old public works building. That soil in there by Durham, with the analysis that have happened, is contaminated and it has to be handled in a certain way. They call it a soil management plan. And the site is really divided into sort of like three segments. There's the site where we demolished the public works building, which has been taken care of with the soil management plan.

And we have and we have done that for the first third where we tore down the building.

We're now working on the middle third and the last third. The last third is where the existing wastewater pump station is, the old one, and the new one that's in the ground. It has to be demolished. And then there's the area between that and the old building that also has asphalt trees, all kinds of obsolete equipment and storm drains and all that stuff that also has to be demolished. The demolition on that site started today. The soil management plan has been approved by DERM. They are allowed to do demolition on stuff above the surface. The soil management plan will have inspectors on site when we start to do the demolition that's below the ground. And we'll have soil that'll have to be removed and hauled away to a to clear water.

The plan, we've got And then they'll underneath. Well, since electric There's a flight to be removed. It'll be five to six weeks. Higher up in the Florida. Our project. told us that they will be able to remove that equipment.

Once that equipment is out, we can really go to town now with getting that site demolished and cleaned up for PFL to come in and start doing their work. Again, like I said, on Monday, PFL will be there to start the installation and drilling of the piles for the community center because that site has already been cleaned up. However, as they start to bore, they're going to bring soil up that's below the two feet that we were responsible for. So now they're going to use our soil management plan And they're going to have to take care of that soil, but that's on their dime. That's part of their construction costs. So we're responsible to give them a clean site down to two feet. Any construction they do that creates more contaminated soil is on their expense to get rid of. So we should be moving. fairly quickly now to get that site ready for them to take over and do all the construction on our site.

Question. Have you been in contact with Mandy and Chelsea at FDL?

Yes.

Okay.

Yes.

So you don't need me to get involved?

No, no, we're good. I talked to Chelsea today. Actually, I talked to somebody higher than her. And we had talked to her and she says, listen, I've done what I can do. We got the order in. I got somebody that I knew from years past and he made the rearrangement. So we're good. Okay. We keep you an ace in the hole because I know you can. But if they can get there by the end of next week, we're in good shape because we're still clearing stuff off. Okay. So we're good.

Just remember I'm available.

Yep. I hear you. I know.

Okay. Does anybody else have any comments or questions?

I didn't want it this time.

Paul, did you have something? I did not, no. Okay. With that, I mean, I guess we could turn towards listing agenda items for next meeting, which should be, let's see, July 8th.

Excuse me, I have a comment. I was asked to ask the board, the commission will be on recess in August. They would like to know if the board would like to have also be in recess the same month of August.

When would we be reviewing the budget then? Would that be more appropriate for September for meeting?

No. You may be reviewing it at the next July meeting.

Okay. Okay. If it's available by then.

Well, actually there is, and I'm looking for the exact dates. There is two budget meetings coming up for the commission, which the public is invited. One's in, I believe, June 24th. And the other one, Maida, do you happen to have the dates?

The other one, let me check the other one.

It's in July, I know. I know it's July. June 24th and July 24th at 6 p.m. There is budget workshops for the commission. All right. I'm not saying you have to show up at City Hall to listen to us argue, but you can definitely Zoom in because this will be on Zoom and we can recap our meetings on July 8th. We can recap the June meeting and suggestions and I can bring them up at the July meeting.

You said that the commission meeting is June what? June 20 what?

June 24th and July 24th at 6 p.m. Those are not the public hearings on the budget, by the way. That's just the commission requested this year to have open budget workshops where we discuss the budget and we have the public discussing the budget or we allow the public to help us discuss the budget.

Mm-hmm.

So you're more than welcome to participate in those two meetings, and we can have a recap of the July 8th meeting of the June 24th. And any new recommendations you don't want to bring them up, I'll bring them up at the July 24th meeting.

Okay. So we'll put that definitely in the agenda for the July 8th meeting.

I'm actually traveling that day. I might not make it. Is that the only possible date or do we have options?

No, I think the July 8th, unfortunately, is the Tuesday. But I mean, if you're unable to attend, I think we will still try and have quorum.

Marco, if you cannot attend, you know, these meetings are recorded and replayed on the Facebook site and the Village site. Yes. If you have a chance, because I know you're quite busy, if you have a chance to review it on your own time and you want to question or ask anything, I'm always available to you. You know that.

I appreciate that. Thank you, Richard.

Okay. All right. So, I mean, as far as items for the agenda for July 8th meeting, I was going to put up a couple updates of the ties, the village hall. We will try and have the previous auditor come and present the 2023 ACFR. We'll also add if there's any monthly budget amendments from this meeting to next for the fiscal year 2025, of course. And then we'll get the latest village manager's capital project report And then we could also obviously have the discussion regarding the fiscal year 2026 budget review.

I did not see it on this agenda, and I don't know if it was discussed on the last agenda. But there was an audit committee which was forced to be created by, I believe, state law, which had to have a member of the commission and two other members involved. I was requested by the commission to be the commission member. Your vice chair, Paul Jacobson, was chosen as the FAB member to be present at the audit committee. And we had the former CFO, deputy village manager slash village manager, I believe of Miami Springs, William Alonzo, as the third member of the auditing committee. We heard five companies that presented to the village, and we recommended to the commission a company by the name of CBiz. Some of you know it before they have acquired Markham, and Nicholas Martin will be our auditor on site. That's why he asks some of these pertinent questions and he keeps asking for them. And I'd like to say that the commission has chosen CBiz to be our auditor. Hopefully everything has been signed and hopefully they are starting the 24 audit yesterday. So you may want to include any information that we have of the audit at that time.

I did give... The resolution and the notice of the contract award to Isabel, it's attached in the packet, but it was not identified in the agenda itself. But it is there that it was awarded to CBiz. And I've already contacted CBiz. I've talked to Brandon, which I'm aware of from my previous job. And... he's glad he's happy to be on board. He's requested the information from the prior audit from the prior auditors. I've already contacted them so they can submit it to Brandon. And I'm just waiting for a timeline, uh, from Brandon. So I should be hearing from him next week.

Yeah. And I could touch base with Brandon as well. I know, um, Before we're going to be able to get started, we will probably need to have the whole engagement letter. I mean, it's just standard procedures. I know it's already been awarded by the commission, but I believe there's always going to be that engagement letter that does take place after it's been awarded. So if that hasn't already taken place, if he hasn't provided that to you, I'll check in with him.

Yes, I have not received that. Can I ask you, Michael Futterman, he's still working?

Yeah, he's still as a quality control director. He kind of works on a part-time basis, semi-retired, but not fully retired.

Yeah, I know he wanted to retire. When I left Surfside, he wanted to retire too.

Yeah, he's still with us. I see him in the office once a week.

Good. Yes, I haven't received the engagement letter from Brandon, but I'll reach out.

Okay, I'll check with Brandon. Okay.

So about the recess for August, is the board in or do they want to skip it?

Yeah, we could go ahead and skip August as well, as long as we have July and then September. I figured that that should be good as far as we'll be able to discuss the budget in July, so that'll be good. Yeah, I'm also fine with that.

Okay, I'll let her know.

The meeting in September would fall on September 9th. I'm not sure what the September hearing dates are. Michael, you may have those.

I don't know if they're set yet.

Yeah, we haven't set those dates yet for the budget.

We have to wait until the county sets their date and the school board sets their date because we cannot have those public meetings that conflict with their meetings. So they sit, then we get what's left over.

So at least we'll be able to have at least one meeting of the FAB before the last budget hearing. I mean, the last budget public hearing.

Correct. September 9th is a Tuesday. I don't know if Fab wants to use that date.

Yeah, I mean, as long as it's available with the village, the September 9th is our typically scheduled meeting date, the second Tuesday of the month.

Typically, we end up with a very early one and a very late one in September because the other agencies grab. And we do like to have a space in between. So if there are adjustments to be made from the first public hearing, we can do that to come back. But my experience has been we're almost up to the end of September before we can get our second meeting in.

And from past experiences, we try to hold a budget meeting before a commission meeting. The commission meeting is scheduled for the week after September 9th. The Tuesday after the 16th. Okay. But hopefully the July meeting of the FAP will be able to have a better idea of these dates.

Yep.

All right. So if that's all, I'll go ahead and make a motion to adjourn the meeting at 8.02.

I will second it.

All right. Thank you. All right. Thank you, everyone. Thank you.