Neosho County Commission - Regular Meeting

I always want to know. All right, I guess it's 2 o'clock. We'll call the board of county commissioners in Yosho County, Kansas. Tuesday, December 16th, 2025. We will start with the pledge of allegiance and the invocation by Chris Diller. Pledge allegiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all.

Father God, we thank you for this opportunity to gather together to take care of the business of the county. And we just ask that you would help us to find the yes in all sides in all things. And we just ask that you would remind us that there is wisdom in the council of many and that we need to be finding ways to say yes. We need to be finding the thing where everybody wins. And so as a part of that, Lord, we ask that you help us with that. We ask that you remind all of us once again of how much each one of these uh commissioners and staff with the county have given of their lives for the betterment of us all. We ask these things in Jesus name. Amen.

Amen. Thank you, Chris. Anything you have for Jim to change? No. No. I will. It looks long enough. I want to add like a 15 non-elected towards the end here. You're going to add one. Yeah. At the end not elected. Uh any public comment? All right. Consent agenda.

Yes. So I have one that has county attorney county attorney in it and one that does not. So um we are late on vouchers coming in. So buddy, sorry I'm late. I ran a few hundred yard pizza. My gay lied. He didn't run out of gas, right? He's Oh, this is without. That is with with.

Mhm. Yeah. Yellow B.

Okay. Need a motion to approve consent agenda that consists of minutes from the August 26th meeting non-elected personnel time off requests. Payroll clearing in the amount of $105,627.25 25 and accounts payable in the amount of $427 $427,629. God can't talk today.

There's a second payroll. There it is. There should be two payroll. Oh, sorry. And then a payroll clearing of $229,31727. I'll second it. All those in favor? I I motion pass. Have any discussion about these late or are we going to wait till the end of meeting? Sure. Okay. Yeah. But so

we'll wait on the second one with the ones with with the counters request. We'll approve the ones without at this time. How many of the other ones? Mhm.

Did you sign those here? Careful. Where's the other ones for? Oh, I guess you didn't send those yet. Three more. Okay. All right. We got time on the baits greater bid

bids. 2:15 215. Okay. And Mr. Chapel isn't here yet. I can talk. Okay, go ahead.

So, we had our KAC conference last year or last week. So, I think at the bottom of your packet, I had them copy um a report that uh Dr. McGee from Podawatamine um has compiled. So I probably everyone knows there's a lot of talk about restricting how much public or private I mean property tax can go up or doing away with property tax or all of this. Um so she's un this is called unlocking hidden revenue a framework for county property relief. Um, so some of it is there's a lot of money that's coming to the state that's not the county aren't is not getting their fair share. Um, so it's just very interesting. I thought you guys might want to look at this. Uh, part of it is like lottery money. Uh, when that started, you know, some of that was going to trickle down. Uh, liquor enforcement tax, uh, cigarette to tobacco. Um there's just a lot of things like that that this the county is really missing out on. And so then the state wonders why property tax is going up. Well, it's not like it was 10 or 20 years ago. Um so there's a lot of concern. Uh it's going to be an interesting session at the state um with a lot of talk about counties and local property tax and so I just thought this was a really good um alternative something that we're looking at um as far as a group with KAC and just kind of keep an eye out on things and see how everything kind of shapes up. So thought you might enjoy that. It was a really good conference. a lot of talk about

wind, solar and battery storage of what do you do if they approach your county and so I know that's even with uh nuclear is really close to our county. Um so I think we need to probably at the beginning of the year review our moratorum and maybe broaden it if we need to. Um we do have wind already. We have solar going in over at Shinoot. Crawford Countyy's expanding their tour. Yep. on nuclear and

uh Bourbon County just signed two solars, I think. So, it's coming. I just didn't realize how big it was. So, Kirk and Michael, who did our engineering for the wind farm, said they're working on 25 projects right now across the state. And that's all I believe that's all wind. So, it doesn't even include solar and and the battery stations. So just something to kind of look out for. I mean at state level have they uh

looked at the decommissioning of the wind towers or anything later if they figured out any financing cuz I mean we see it I've seen in the oil business the state didn't put in recovery and plugging

later in life when they want these wells and that it comes back to the taxpayers 50 and 60 and sometimes wells are 100 years old. I mean, we uh there's a fee and I know the federal government's going out to set out the plugging operations coming federal taxes now to plug old existing WOs. It needs to be the same process with the alternative energy ditches. So, I just I hope they look at the lifespan and what they're going to have to come up with funding to

pull them out. Well, I know the people down at B County were upset about the nuclear, but the commissioners claimed they didn't do nothing about it. So, I don't know if that's truth or not. I don't think I don't think that would be considered alternative energy, though. Oh, that that would be that's not I mean it's a good that's good. Yeah. Yeah. It's not a renewable source. But um you want to hunt Dr. Anbody up maybe. Okay, I have one more thing.

Okay, now Paul, this is uh early birthday present, but then also um Well, thank you, Commissioner. I kind of got with Cindy Graph and we wanted to thank the pastors that had come to our commission meetings this last year and do invocations. Um, so we made some little homemade gifts. Um, and when I was tallying up, Paul, you were giving invocations as often as some of our pastors. So, I owe you a loaf of homemade bread. U, but thank you for volunteering when we needed someone. But I just think it's important to have that uh participation from the community and I appreciate pastors taking the time to come and do that. So, yeah.

Anyway, that's So, that's yours. Cindy made the apple butter and I'll get you a loaf of bread. All right. Thank you. Thank you, ladies. So So we distributed those this or this morning. So does Mike want to go over this? Huh? Does Mike want to go over again?

Yeah. You want to go over the beds before we open them? Uh good afternoon everyone. Uh this will be for the fuel bids for the 2026 fuel need for Neosu County which will be uh diesel fuel and gasoline. And I do have uh the bids for the past four years if you want to take a look at more research than I did.

And then typically what we've done in the past is you open the bids, uh Brett and I can step off into another room, review them, and then come back with the recommendation. So then are we going to do the greater bids when you come back after? We can. Sure. Yeah. Okay. Because we have that right after it. Maybe we can The fuel bids are somewhat time sensitive nowadays. Uh so we need to open them, review them, and then

Okay. cuz they can only lock that bid in for like an hour at a time nowadays. So, you got about a minute if you wanted to wait and open it. Yep. Received two bids. Two bids. Maybe we can kill that. So, I had a question. Was last year the first time we actually used two separate company to my knowledge. So, how did that work out? It was fine. It was fine. Okay. Yeah. I just wanted to make sure because I know that's a little bit different. That was the first time since I've been here. Okay. So, but it it worked out fine. Little unusual. Usually the same bidder gets both, but wasn't the case last year.

There was quite a bit of difference between them. Yeah, there was substantial amount.

Do you want to read them? We had more bids last year, didn't we? I'll open them.

It's confusing to me and everything. I can read. That's no big deal. What do we got? This is producers though. Nope.

Very good.

215. Co-op number two clear diesel 130,000 gallons at a fixed price of $2.73 per gallon. And for unloaded UT E10 gasoline, $2.33 per gallon. Sorry. Uh, fleet fuels.

So, where are they out of? You know, fleet fuels. Jeff, where's fleet fuel out of? Does it say? I don't think it's a Pittsburgh.

Um, number two, clear diesel. $227.94s. 22. 227. Wow. And then for E10, a $1.89 68. Are there delivery fees on those? Not on this bid. This one's not going to be that hard. I think they better look it over. It's

quite a difference. Okay.

Okay. Dr. See which one I do. Dr. B in there. Dr. boy your presentation on the interlocal with education. Are you ready? I'm going to defer to uh uh Yavon Hall, the director of Hello. Okay. Yes, please. I wasn't sure that was you, so it's nice to meet you. Nice to meet you, too. I thought I was just going to answer questions, but we're ready. Oh, thank you. It's all good. Yeah.

Okay. So, thank you so much for allowing us to be here today. Uh, last time I was here, you might remember I was Vanna. I held the posters of me. So, um, today I'm going to visit with you a little bit about our scholarship that we offer. Um for many years now we have had a scholarship agreement between the county and the Osho County Community College which we are honored to be able to continue to do that. Uh I started at the college in 2023 and we had not had anyone utilize that scholarship since 2014. So when we had a new request uh and we started looking at the agreement or the write up as it was, it really wasn't very clear as to what that agreement was. It just said that we would cover tuition and that's pretty much there was no limitations on it on whether it was in the fall, the spring, and the summer or whatever. And so, um, every once in a while we review our scholarships to make sure that we are still meeting the needs of both sides. And, uh, so we decided it was time to review this one. And so we have, uh, brought this one more in line with, um, the Kansas Promise Act. I'm not sure if you're familiar with that. The Kansas Promise Act is a scholarship that allows folks to apply for scholarship and get funding at pretty much no cost to them for uh classes and programs that qualify for that scholarship. This scholarship would be a last dollar scholarship. Basically, we're just asking that students would apply for the Pell Grant and then apply for any other scholarships that we already have um at the college and we have a variety of scholarships and then this agreement would fund the last dollar of that. So,

we're still very much willing and wanting to support the county's employees in their education. We just thought it might be better if we had some understanding and some guidelines that we could follow and if something happens to me and the next person comes in, they can go, "Oh, yeah, this is exactly what we're doing here." Uh, we do not typically offer scholarships for summer classes. Um, and so we identified that that it would be a fall and a spring scholarship. Um, but other than that, it's pretty much the same as it was before. So they have to go through the human resources.

Well, well, as far as what I'm talking about, financial aid. Financial aid. Yeah. FASA. I couldn't get a Yes. FASA and then do that process before we go down. We we would request that they complete their FASA. Okay. and then uh whatever that doesn't cover and then other scholarships that we have, you know, they may be a good enough student, they qualify for the presidential scholarship. Okay, sorry, we do need to go back to the fuel, but it's a on a timed thing. So, we'll have a few questions here in just a second, but at least we are now have information.

Okay, so Brett and I reviewed these and it appears uh Fleet Fuel definitely has the low bid. I did call him to make sure that that included delivery to our facility and it does and I have the motions here if you Wow. running. Oh my goodness. I'll make a motion to award fleet fuels the gasoline bid for Neoshio County for the 2026 calendar year in the amount of $189 per gallon 18968 whatever delivered to the county. And

what kind of gas was that? Was that that was gasoline? Okay. E10. And then with that also the fleet fuels diesel fuel bid in Yosho County. Same calendar year of 2026 at $227.94 per gallon delivered. I'll second it. All those in favor? I motion. Okay. Thank you. I'll I'll make the call. Or do you want Can we get a copy of that invoice too? Sure. eventually you can just email it to us.

Well, that's good news. The gear she back up on. Okay. Sorry. Worksh, huh? Have you ever dealt with this before? She says been 2014 since someone's used it. But when was the last time the county actually approved it? It was before me. I think it was way before me. I guess we're ready for you back. Sorry. We're switching gears here a lot. Are you back? You ready? Yeah. Trying to We've got a We got a long agenda and we're we're just trying to get through as much as we can when we have an open uh slot there.

But questions. I will stand for questions. You have anything? Well, there's a lot of questions. saying that for a second. Okay. Uh Cindy said that she was unclear on the one section where it said about the county providing facilities and instructors and things like that. Um I just clarified with Dr. Embody and he can if I misspeak on what he just told me then he'll he'll jump up. Uh but there would not be a charge for that for those courses if you're providing the instructors and the facilities.

Yeah. But if it's a student who's coming to the class to uh you know they want to take a class and and whatever uh then then they certainly can from the main campus or online that's not something you provide through your instructor's facilities then this is what that would apply for. They would apply for the FA FAFSA even if they refuse the FAFSA because of situation that's okay and they can apply for for scholarships to the foundation or from the from the uh from the county itself. So, of course, we have a lot of scholarships for Yosha County residents that are already in place. Uh, but if they got those scholarships, great. If they didn't, also great. They're still not going to be out any money. So, no matter what happens, they're still going to have no charge um to uh take those classes. Um, but if the FA if the PEL grant pays for those classes, then that's great. Uh, or those other scholarships pay, that's great. You wouldn't come out of this scholarship. Uh just like the Kansas Promise Act works right now, a student who wants to get a nursing degree, they can go for free, but first they have to apply for the financial aid and they have to apply for local scholarships and then if there's still a bill after those are applied, then the state picks up the rest. That's the that's the model that we're following for this scholarship as well. I don't I think it's been a program. We just haven't the employees I don't think had a understanding that that was out there between our agreement in the past.

We did have one that's utilizing it now. And unfortunately there was some you know issues and and we felt bad and so it was like okay let's look at this and see how we can do this so we don't have to have those issues in the moving forward. when it's years, it's easier to forget those agreements that were Yes, exactly. 11 12 years ago. So, if not longer. So, yeah. I um let's see. I'm trying to find remember when Well, 2014 was the last time it was utilized. Yeah, I was president. Must have been that was

I was on I was on this board. I just remember the program. We'd had one or two that did some classes at that time. So yeah,

you have any other questions? I'd like to maybe table this till the next meeting just to have time to look over it a little bit more and and see if we can find anything from the past and like what actually is in place right now. Um, I think I sent that to you, did I? I don't have. Okay, I'll double check it. I can I haven't seen anything except for this one. I do think we I mean, in our communications and helping the student right now, it's basically tuition. Um, and then fees and books are on the

but I do believe they give you a summer course which we need to fix correct that going forward. We paid that. We went ahead and paid the because it did not specify um what that was. So, we went ahead and paid that as well. So, you want me to table it? I would like to table. I just haven't had time to really look at it. Okay. All right. Hey, I really appreciate you coming down and yeah, maybe we'll get this done here by next meeting. And our next meeting is the 30th. Yep. This year. So maybe we'll start the new year with it. So,

but we it wouldn't take effect until uh fall of 26. Okay. So, so we're not starting I mean we've already covered for the spring semester. You do have um an employee who's taking several classes in the spring and we've already agreed to cover those and that's about $1,700. Okay. In expenses. So, I appreciate it. All right. Yeah. Thank you. Thank you. Go back to the last bid there. Greers, huh? Greater financials. Mike, do the graders now? Uh, sure.

Four. Okay. So, this will be for the financing of the purchase of two new CAT motor graders. One of them is an all-wheel drive. The other's a just rear wheel drive. Okay. It's a 120 or they're 140s. 140s. Yes.

They're the same as the old 12 M series. Only thing that's difference in numbers on the side. Okay. And we traded in one, right? We traded in one, but we're getting two. Sorry. Maybe that is what you got commercial. So, this one is Bank of Commerce. Sorry, I didn't put them in the order. You did. Okay. Uh in Chinook.

So, we have different uh time. Correct.

Mhm. Okay. So, there's they're separate. That should give us three options. for all will grader option one 3 years 348% annual payments of $118,083 from 24 semianual of 150 I'm sorry 58,564.90 option two, which is six-year payout at 3.76 tax exempt on both of those. Sorry. Um annual payment of $62,642.92, semianual of 31, $64.89. And then option three, which is a 10-year payout at 4.02% tax exempt. annual payment of $40,847.76 and semianual of $20,260.82 82 and that was on the all-wheel grader on the two wheel drive three-year option

um due to loan amount I do believe uh is 3.48% 48% annual payment $103,931.15 semiannual of 51,545.99. Uh option two, 6-year payout 3.76 tax exempt semiannual payments of 55,13526 semianual of 27,34181. And then option three with 10-year payout is 4.02% semiannual payment $35,9521 and semiannual of $17,83259. Who will want copies of those? This might take just a little bit. Okay, the second one is Exchange State Bank out of out of St. Paul. Try to read in order all-wheel drive. Uh option one, the 3-year payout at 4% interest $119,254.83 semiannual payment of $59,331.35.

Option two of a six-year payout 4.25% annual payment of $63,131.32. Sorry, what was that? 4 4.25. Okay.

Um, semiannual payment of $31,53457 for two wheel drive model. Uh, option 3 is a 4% loan for 3 years. Annual payment $104,962.32 semiannual of $52,1. Option two at a six-year payout is $4.25% 25% $55,565.13 for annual payment and semiannual payment of 27,75520.

There's the envelope paper that go with it. Wait, we didn't do the allhe or the two wheel. Yeah, that was the second one. Okay, this one is I tried to keep them in an order. All first and then

community national out of shin. It's our bids. Make sure I wasn't added bid options there. um for the CAT all-wheel drive. Option three or option one, sorry, three-year payout, $4.0% interest, annual payment of $117,24,98 semiannual of 58,62454. Um, option two at a 6-year payout 4.47% annual payment of $62,986.3 semiannual of $39,4932. Option three, uh, 10ear payout 4.61% 61% annual payment $41,368.99 and semiannual of 20,684.50. And then we have the two wheel drive

bid option one three-year payout 4.0% 0% interest. Annual payment of $13,196.95. Semian annual payment of 51,59848. Option two, six-year payout is 4.47% interest, $55,43726 for annual payment. semiannual payment of $27,71863. And option three, 10 years at 4.61% annual payment of $36,410.98 and semiannual payment of $18,2549. Oops. Sorry.

Here's the paper. She probably has paper clips. All right. The last one is from U. It looks like they have two envelopes. Yep. So, for each bid, they have another envelope there. They're separated or putting one. They got all the detail here. amortization chart. So this is the 140.

All right. for one all-wheel drive. Option three, 3.75% interest annual payment of 118,000 $693.19 semiannual payment of 58,883 I'm sorry 83329. Option two, 6-year payout, 3.85% 8 5% interest annual payments is $62,82746 semiannual payment of $31,151.13 option three 10 years at 3.95 annual payment of $40,7553 and semiannual payment of $20,192. $245. Two wheel drive Caterpillar model 140 3-year option one interest rate of 3.75. 5% annual payments of $104,467.99 semiannual payment of $51,7824.

Option two of 6 years 3.85% 85% interest. Annual payment of $55,29769. Semiannual payments 27,417.71. Option three, 10-year payout, 3.95% interest, annual payment $35,8274 semiannual payment of $17,77242. Let me I want copies if we can get them. Or you going to lay them out real fast? You Brett?

How do you lay out the How do you want just like a grid of interest for both and or just copies of the top bid sheet so I can look at a little closer? I'd like Yes. Yeah. We can decide on this today, right? Yeah. Yeah. Yeah. I just want I want to be able to check them off. I was reading them off. It's hard to do. It's out of We do, but it's very slow. So, clerk's office is probably

So, FYI, just um on our budgeting for next year, we did budget for the special equipment reserve where this would come out of of $150,000. So that would cover those both those payments. Yeah. I'll go make copies and be back. All right. Appreciate it. Okay. I'm out of breath. Still not here. Thanks for doing that. You're up, Ross. Sorry about that. Okay. Okay. and gather my wind. Not used to talking.

Not like that. I'm Ross Hendrickson and president of MRH Insurance Group. We've had the pleasure of responding to the RFP for the property and casualty for the Neos County. I wanted to hand these out if I could over today.

Okay. I think we may all have one. Yes, sir. for you. I guess if it's okay. Um, and we can we can go at your direction, but I was wondering if if if the commissioners might be agreeable that I could go through what's in your packet and hit some of the highlights. Uh, that might answer some of your questions. I would appreciate that.

And then and then I would also be prepared to talk about some of the differences between what you've had for a number of years with EMC versus what Traveler Travelers is doing. Um, and then we can take any questions you guys have. Is that okay? Is that okay? Yeah. Okay. So, we're we're going we're looking at this document right here, the travelers with the red. Okay. And um what we have here is if you go to page page five.

Are y'all with me on page five? Okay. on page five. That's just showing the listing of all your location and buildings. Okay. This this is built on a blanket basis just like EMC is. Okay. And so we'll talk about here in a minute about how much valuation we have covered for your building coverages and also your business personal property. Okay. So, we are matched up um almost identically to what you current what you what you had last year with EMC. Okay. From a coverage standpoint, if you go to page six, the very next page, you're going to see what I was talking about as it relates to the blanket basis where it says about a quarter of the way down the page, it says building and your business personal property of 16,291,627. Okay, so that is that those are amounts that are put together, your buildings plus your business personal property. What we always have to remember from a business personal property is anything that's permanently attached to the building become be becomes part of the building. Okay? So if it's a permanently attached to the building then it is it is it is of the building. Um and I do want to say here as we go through this I'm not planning on hitting every single topic here. Okay? I'm hitting on the areas that with our experience and working with hospitals and school districts and cities and counties and what have you that the things that I think that you all would be interested in. Okay. So, if we go to page seven, um you're going to see where it talks about accounts receivable that we see lots of times where people get confused on that. do know what that means is that is coverage not to replace your income from a from an AR

standpoint. That is to help replace the system that you guys use to generate your accounts receivable. Okay? So that's what that means. There is a revised limit of a 100,000 um for that type of system. a little bit further down the page, which is important, you're going to see that we have 250,000 for debris removal. Why is that important? Because we do not want to be using your guys' building coverage limits for debris removal. That can eat up sometimes you're trying to replace a building when you're using that debris removal. So, that is a separate limit where we're not using up building values for that. We're not sure if this comes into play for you guys or not, but know that employee tools, we actually have $50,000 of coverage with no more than 5,000 per item. Sometimes in such organizations, you do have employees that do have some of their own personal tools on the work job. If they do, then we do have that type of coverage. Okay. If we go to page eight, you're going to notice about the second line down, it says ordinance or law coverage of 250,000. Why that's important is that that type of coverage is coming into play. If you were to have a covered peril that affected one of your buildings and you guys are grandfathered in on an or on a such as ADA, Americans Disabilities Act, you could have a bathroom that is grandfathered in. Um, and uh once you reach a certain ratio of damage, then you could have code or compliance say you need you need to bring that up to today's standards. So, that is a separate bucket of money that if we ever had a building that got affected and we need to bring it up to code, then that's an additional 250,000. Um, about halfway down the page, you're going to see where it says personal effects. Why that's important is that

you all have uh we have employees of the county. Sometimes they bring their own personal possessions to the workplace, maybe in a cubicle or a desk. So that 25,000 is we for instance if we were to have a fire at a building then there'd be 25,000 take care take care of some of the personal effects of um your employees or even if you had for instance um some citizens of the county who might come and had to vacate the premises quickly we'd have some coverage for that. The very bottom of that page you're going to see where it says water or other substance loss tear out and replacement expense. That's just basically saying that included in your building limit, we have up to the full amount for water, the peril of water. Uh, a good example that of that would be over the weekend or a holiday weekend if somebody accidentally left a sink running and it overflowed and damaged and it came down through the floor. U, just showing that we have that included in the building limit. If we go to page nine, you're going to notice that it talks about business income. It lists all your guys' location and it shows that we have a million dollars. That type of coverage is if we were to have a significant peril that hit maybe the courthouse, then we have a million dollars to help take care of ordinary payroll while the building's being re repaired. Um it would also um provide monies if we need to go lease another building for a temporary location um in those types of those types of matters. Okay. Um if we go to page 10, you're going to notice that we have earthquake coverage for all your locations of 5 million. And we do not believe you currently have flood. Uh, and Travelers is offering flood. So, you do now have a you would if you do

proceed with this, you would have a million dollars of flood insurance that that we do not believe that you've had in the past. Do note um there are just a two or three locations that do not have the flood coverage. The reason they don't is because they're in a flood zone. Okay. Um, also know that you have equipment breakdown as part of this policy and with you all having your health department know that we have spoilage of 250,000 uh for coverage. So, if they were to have any type of um I don't know if they have any vaccinations or anything like that that they have would have on storage, but we would have coverage for that. If we go to page 12, if you go to page 12, if you would, about halfway through the page, you're going to see where it says public entity property extension. Those are just all additional coverages. They might come into play with you all. They might not, but we have coverage for confiscated property. We have coverage for street lights. We have coverage for traffic signs. We have coverage for stadium lights, etc. So, that is all part of what's included from a deductible standpoint. On page 13, for earthquake, it is a $50,000 deductible. Um, for the occurrence for flood, it is also a $50,000 deductible. And then we get into the wind hail. Okay. As part of our RFP that we responded to, which was a pretty lengthy document, I I explained the concept that we would be recommending a windhill buy down policy in your packet, you have that before you. The way this works is

if there is a windhill event then and then instead of abiding by what travelers is requiring, we would then look to the windhill buy down policy which I do believe I'm going off memory that that that would buys it down to 10,000 per building. Okay, so here's the difference and I do not want to I do not want to confuse anyone. travelers alone would is at a 3%. You take the 3% times the the amount of coverage we have on a building. That can be a big number. Henceforth, that's why we recommend the windhill buy down policy. So that it is a another pool of money that if there is a wind hell event, not if there will be because it's that is the one of the biggest perils that we ensure for in the state of Kansas that instead of paying the 3%, the county will only pay 10,000 per building. That's it, which is identical to what you had with the MC.

Any questions on that? Because I know it can be Okay,

if we go to page If we go to page 16, this is now under inland marine. This is a substantial change. We picked up on this and we believe that we believe it was a good thing that we did pick up on it. But when you look at page 16, you're going to see where it says scheduled equipment. And then to the right of that, you're going to see where it shows a little bit over 8.5 million. Okay? Okay. Then you see where it says unscheduled owned equipment of 150,000. Okay. Then we go down one level and it says unscheduled equipment owned by others half a million. With EMC, you guys had 10,000. M

so what that means is if the county and I don't know what your processes are but if the county ever borrowed leased uh greater from another county okay while yours is being repaired and we had a loss that affected that then you would had 10,000 $10,000 and$10,000 doesn't go very far when it comes to equipment. So, we made the decision, the executive decision not to match with EMC on that coverage limit. And we are we are recommending a half a million uh because we think that's much more in line where you guys need to be.

Okay. Any questions on that? Okay. So, we probably wouldn't be renting from another county, but if we rented like from Foley, same thing. Same thing. Yep. Just

Yep. Yep. If we go to page 20, um this is your this is your crime policy. Uh this matches with EMC that we're providing 150,000 for employee theft. Um we have another 150,000 for forg alteration inside the premises. um outside the premises, etc. Okay, so that that is the only difference is this is a $1,000 deductible. I'm going off memory, but I do believe the EMC has a $3,000 deductible. So, it's a lower deductible for the same coverage. If you go go to page 21, um this is your general liability. Um, we have to remember your general liability is to protect the county from the public for any time that they view you as being negligent for bodily injury or property damage caused to others. Um, we match up on all these coverages. Do know as it relates to abuse or molestation, we are off travelers is offering 250,000. Um, I was involved with Travelers Lost Control when they came and did a few meetings here at the county. We met with the sheriff and I believe the under sheriff or whatever his title would be and we also met with the HR director. One of the things that we recommended to the HR director um or travelers's loss control did is that um background checks are done on an annual basis and not just at the time of hire. Okay? Things can happen to people that after their date of hire that that you know could not be

good for the county. So if if if the county would agree to do annual background checks on all their employees, then travelers would would be agreeable to increase that limit to maybe just a higher limit than just a 250,000. do know that Travelers lost control and I do believe you might recall that I think they gave you some ideas of some they gave uh the HR director some ideas of some services that are very economical uh some third party services to provide those background checks um so that it won't be a costly item to the county. Okay. It's like in the medical profession, we have the OIG reporting that we submit our employees in and then they they we actually get them monthly checks that checks if there's been any Medicaid fraud, Medicare fraud.

Right. Yeah.

Right. If you go to page 23, um this is your employee benefits liability. This type of coverage comes into play, which is really important for your HR director. Um, I do want to take a moment here to say how impressed Travelers was that Neoso County actually has an HR director. Um, that is something that they don't see a lot of and um, she's really impressive and doing a great job for you guys and loss control for travelers was was very impressed. Um this is the type of coverage to give you an example if someone would be um filing for um uh group health and for whatever reason the HR director uh accidentally missed this the census and they didn't get the person added then they go to the emergency room and they don't have health insurance. This is that this is where that coverage comes into play. Okay. And that's called that's called employee benefits liability. If you go to page 24, this is your law enforcement liability. Do note that was part of your RFP request. Do note, we always do it that we do uh we do uh include the CAN statutory cap for the tort that's included in all these different limits. Uh, we have a 1 million per occurrence with a $2 million aggregate for your law enforcement to protect your law enforcement from lots of issues, maybe dealing with um false arrest or if they were to serve a warrant and damage someone's door on the wrong door, which those types of things can happen.

Okay, if you go to page 25, and we're almost done, so I appreciate you staying with me. If you go to page 25, uh, this is your public entity management liability. A better way to put it is that this is your basically this is your guys's DNO. It's what it is. This protects you all to make the decisions that you see fit for the benefit of Neoso County. Um, but there's one thing that I want to bring to your attention that again is a substantial difference between us, between travelers and EMC. with EMC. And don't get me wrong, because we've represented EMC probably one of the very first carriers that our agency ever contracted with and we've been around since 1932. So EMC is an outstanding carrier. However, EMC, they call this type of coverage, they call it quote unquote the linebacker. That's what they call it. Here's the difference. currently with EMC, okay, your DNO, if you will, what they call their linebacker and your EPLI, which is the coverage important for like your HR director as relates to if the county would ever get sued for sexual harassment, a discrimination, wrongful termination, those types of matters, you have one limit of a million. That's it. Okay? Plus probably an umbrella that you have with EMC. What's really nice about travelers is they're separate. So you have a 1 million2 million limit for your public entity management which is your DNO and then we have a whole separate limit just for your employment practices of another 1 million2 million compared to now with EMC you it's all shared with a million. Does that make sense? So, it's much stronger. Um, on page 27, I've already kind of hinted on this. This is your what we

call EPLI. This is important coverage for the counties as it relates to um if someone had to come back on you guys saying there was a wrongful termination, age discrimination, sexual harassment. uh we have the separate one two limit that we've already talked about threearters of the way down the page which is also I think going to be in addition to what EMC has also have what they call workplace violence of 250,000 so that if there's an incident of workplace violence we have an additional 250,000 of coverage for that um as we're kind of r kind of kind of rounding out here Um, on page 29 is your commercial auto. Okay. What one of the things you always want to pay attention to when it relates to commercial insurance is what they call symbol numbers. And if you're looking at where it says commercial auto on page 29, you're going to see where it says liability. In the middle page, it says auto symbols and it shows 12. We want that to be a one. You always want to make sure there's a one there. One means any auto. It's as it's as broad as you can get in the industry. The reason why there's a 12 here is because we believe that you have an auto on your auto fleet that's not supposed to be there. You have an ambulance listed on your commercial auto fleet that should be insured with the Neosa Memorial Regional Medical C Center's commercial auto fleet, not your auto policy.

That could be one of those trucks we got. Is it just one? Two. No, I mean on the insurance, did just one vehicle get flagged? Is it It's not an ambulance. No, it's a retired ambulance. Here. Here's what I'm trying to say. I'm not saying that you all have an ambulance in your possession. I'm saying that they're showing an ambulance on the policy that is probably being used obviously used by Neos Memorial Regional Medical Center, but we have the VIN number, do we not? We do.

We have the VIN number and the auto identified and we're just wanting to make sure that it's not on your fleet because you all are not built for the classifications to have an ambulance as part of your auto fleet. that should be over at Neos Memorial Regional Medical C Center's auto policy, not the county. So, my staff can get with with you to verify that that we're not if we don't have a problem there. Long story short, once we identify that travelers is fine with offering symbol one. Okay.

Okay. That issue, that was the issue that caused a lot of concern because when you look at the auto schedule on EMC, it actually says ambulance on the auto schedule. We did transition two ambulances over to the road and bridge, but they're just the cha or just the cabin chassis. So, okay. No ambulance on them. So, that's why I wonder if maybe they're still rated as the ambulance and there's no box or anything on them. That could be a significant difference because normally you're looking at about 224 to 258,000 in value on on an ambulance.

Okay. So, we're not trying to muddy the water for you all. One of the directives that we saw from your last meeting is that you directed us to get with Chassity to make sure that we were doing a really sideby-side analysis and that's what we're doing. Okay. Um if you go to page um 31, you're going to notice that we have the garage keepers. Um we have a 100,000 for comprehensive and a 100,000 for collision. Um currently with EMC you have a 100,000 I believe for comprehensive and 70 75,000 for collision. So we have more coverage there. Um but we do have that. Um, I don't want to take you guys off in the weeds, but halfway through that page, you're going to see where it says hired autophysical damage. Again, once we get it identified on the infamous ambulance, then travelers is going to be fined at full hired and non-owned on your policy. Okay. What is hired non-owned? Hired non-own is critical. And what hired non-nown is is if any of you or any employees for the county are ever driving their own auto to an event, a county event in their own auto and they're in an accident, their personal policy will pay first. If those limits are exhausted, then the higher non-own limits of the million dollars, if you will, will be secondary. that protects the back door for you as the commission and the county that you're not going to that's not going to be penetrated. Okay. Uh just kind of wrapping up here. Um the umbrella on page 33 u you have a million-doll umbrella on top of this. And so if you look at the halfway down through the page, it says underlining

schedule. What that means is this is what the umbrella goes over. So the umbrella is go you have a million going over your general liability of a million. It's going over your employee benefits liability of a million. It's another million on top of your auto liability. It's another million on top of your law enforcement liability. It's another million on top of your public entity management. What I talked about is your DNO. And it's also on top of your EPLI that I've already explained is a whole separate limit than what you currently have which is you have a million. Okay. Um, I went through that kind of fast, but I'm also mindful there's a lot of people sitting behind me. Um, and I don't want to take a lot of your time. I do, if I could, there was just a few points here I wanted to make sure that we covered. Um, this is another significant difference with EMC. Currently, you have a cosmetic exclusion on your policy for wind and hail. Okay. So, what that means is and most of your roofs to our knowledge are metal in in in in the county is is to what our knowledge was with a cosmetic exclusion when it we have a h a major hail storm. Okay. Hell or wind. If it just dents it all up, okay, but doesn't materially affect it, then EMC would exclude that and there'd be no coverage. There is no cosmetic exclusion for travelers. So, if you have a metal roof and we have a hell event, a covered hell event, then travelers is paying regardless if it's just a cosmetic and not a material doesn't materially change the roof. So, that is a that is huge. Any questions on that? Okay, we've already talked about the separate

limits under public entity management and the EPLI. We would get to the bottom of the ambulance. That sounds like it's just the chassis. So, that's a non-issue. If we were to have the good fortune to be accepted for this, I would highly highly recommend that my staff can get with Chassity and we can really verify your commercial autos because I think there was some commercial autos that when we were talking to Chassity, is that correct? That have been requested to be updated and they're not showing up. Is that I don't want to speak for you. Is that correct? That was correct.

Yeah. So, we would do a sideby-side analysis with Chassity to make sure that your your autos are completely current and that we don't have autos out there that that aren't.

Okay. Uh the last couple points here and I greatly appreciate your time is what we would envision uh if given the opportunity is we would really want to maximize the loss control from travelers. Okay, Travelers is the number one writer for municipalities in the United States. They are a huge carrier when it comes to municipalities. Um, I don't want to speak for them, but I do believe there was a lot of value added when our loss control met with your sheriff and talked about a number of things that I think got the sheriff's attention that that he and the under sheriff were very interested in. Um, but we would really want to maximize those loss control services because a there's no cost to it. and and travelers has the experience. So, we would heavily recommend that travelers really engage with your HR director. Um, I'm not sure she needs a lot of direction, but give her some support if she has any questions. She can use it as an avenue to bounce some ideas off of. We would really build a strong network of communication with chassity and what what we call asset management so that we have a structure in place when things are changing in the county. We have really good communication between chassity, between MRH, between travelers just to make sure that we're not missing anything and no one's making any assumptions. Okay. um talked about that. The last thing that I have is um you all um have officer bonds um and um we were informed that that was going to stay with EMC um but if if the decisions been going to change on that um we can easily get those officer bonds put together for you

guys. That is a that is a very uh it's an important matter but it's a it's a very u it's not a hard matter to take care of. Not everyone is covered with our current. So when you when you say not everyone you mean as in like some of our elected officials. Oh, not all your elected officials to get bonded. We have to apply. So to be bonded, we have to be and we some of us haven't applied for those. Okay. Coverage. So we're not technically covered currently. Okay.

So, and then other ones, my understanding is if they're covered, EMC is a 4-year bond, so they would continue to have that older Okay. uh company but yet some of us um so can we have a split coverage I guess that's the question or something everyone go with it's something we would sure look into that's something that needs to be looked at yes and we we can sure look into that um I'm just making the point that that we would highly recommend there's officer bonds in play

um the last matter that I have is cyber liability Um um we just secured the applications yesterday for that. So, you know, we're not able to turn that around in a day. Um know that we have a broker out of California as we speak is working on it. Um and looking to quote the market for you all on cyber liability. Uh we've used her for years and years and years and think she's one of the best in the industry. Um um we feel very confident that that can come together pretty easily. Uh as it relates to cyber liability, um there is one matter with cyber liability. Uh I briefed your legal counsel before the meeting on that and I would I would defer to Mr. Heim to brief you all on that so that we don't pro you know broadcast a cyber matter um through this forum. um that that Mr. Heim can brief you guys on. Um I want to I should have done this before, but I want to introduce our team. There's a lot of work that went into this. Um Nancy Peter here in the middle um is been with our agency for years and years and years. Um she represents um a tremendous amount of municipality accounts for us and does a wonderful job. She is the lead senior uh person on this uh would be on this account. her assistant is Chelsea Cooper uh there and then this Lydia Lewis who's our vice president of operations um as well. So I'm sorry for talking like one continuous sentence but I felt like it was important that we hit on some of these things. Um you'll see the premium at the very end is I believe it's 191,388. Am I right on that?

1911 the current one you gave us. Yes. 191,388. 388. Okay. Um, we would highly recommend

that the windhill buy down policy is added to that, which I believe is around 14,000 or so. It's in your packet right there. Um, I still believe we're in a position of strength because we have a lot more coverage for less premium. And I still believe um compared to your policy last year um with EMC um I think we're we're well we're well well uh under that. So are there any questions about us travelers? Anything I've talked about? Hopefully that's helped you guys. I hope I haven't muddied the water and made anything more confusing, but but hopefully that's um helpful. Yeah. I had some questions about the wind hell, but you address them.

Yeah. Going from three to one. Yes. And then Yes. The cosmetic. That's Yeah. Yes. On our premium. Now, do we pay quarterly, monthly, yearly, or we paying? Okay. We pay it once a year. I couldn't remember how it paid out. So, be a monthly payment or could be quarterly or annual when you buy that policy annual. Okay.

Um the last thing I think I would say and we appreciate your time is um we really we really pride ourselves at MAS that we're heavily involved in the claims process. We're not big on 800 numbers. So, if there's a claim, no matter what the claim is, uh we want we want the county to call our office and allow us to report it and then we stay engaged throughout the entire process to make sure that we're advocating for you all um and making sure that communication is like in where it needs to be. So, if there's anything with a claim that's going off from the ditch, then we, you know, we want to be right in the right in the middle of that advocating and not and not be passing people off to 800 numbers.

Okay. Any any other any questions? Anyone else or anything else that uh I need to answer? I'll try to get all the ambulance things situated for you. The ambulance and sounds to me like that's a non-issue. It's just when we're looking at a schedule and it says ambulance, then that just kind of gets our attention. But it sounds to me like it's probably just the county that's bought the chassis and it's a non-issue. Well, they were given back to us pretty much. Yes, understand. So, process from here.

These are our recommendations and um um we feel that um you know there's four factors that come into play on on an account. It doesn't matter if it's a large account and it doesn't matter if it's an account for an elderly person that's on fixed income. Okay? It doesn't matter. They're all the same. That's that's coverage. That's service. That's relationship. That's premium. Okay? We feel very confident that we've met and exceeded the coverage element u by uh including a lot more coverage than what you have now. uh premium. We do believe that we are quite considerably less than what your policy was last year with EMC. We pride ourselves on service. Um um our staff is um very very very uh talented and we were just identified by a very large carrier in the United States as being one of the top five agencies to work with in the state of Kansas. So um and then it comes down to relationship. Um this is our home county. um we take pride in that and um if we were given the opportunity then we would uh we'd welcome it. Um I will tell you not trying to be presumptuous or trying to apply pressure these types of accounts are better when uh there's more leadway to uh put them in place. So, I know you're going to meet again on the 30th, but if there if you all feel like you're comfortable, then knowing sooner than later makes life a lot easier because there's a number of forms that need to be signed and kind of a transitional period with ID cards and everything else for your autos and and what have you. So, that's a thought. I

submitted the bids. I mean, it's the only I appreciate your time. Um, but I mean, you're the only one that did submit u a bid on time. So, it's uh I'm fine. What going forward?

You're really our only option. But yet, I'm glad that that you're our option, I guess, is what I want to say. I'm anxious to work with you. We we've been we've been briefed on that after um I mean we watched the meeting like other people um might have um and um and so um yes we we are aware that we're the only bid. However um I think it's a very strong bid. Yeah. Yeah. I think

um um and I think um I really think Neoso County could benefit greatly from a partnership with travelers in MRH because I think there's a lot of loss control that's being left it left on the table a lot. And and I think there's things that your people that are in their positions in the county, I think they would really welcome to have a major player like Travelers to come in and say, you know, what are you trying to achieve? And we have we have a lot of resources we could give you some some ideas to bounce off of. Um that was very evident with the meeting with the sheriff. uh sheriff had a grant um not going to go off and talk about this a lot but had a significant grant uh that could be a gamecher for the jail and um the sheriff was a little bit concerned about you know if if that was the right play or not uh lo travelers lost control gave I think gave him the comfort level that was a brilliant decision and could ma be a major gamecher for the day-to-day processes at the jail and There's no cost to it. So why why not take advantage of those services? So

is there anything that I Chelsea want to see if there's anything that I missed? Okay. So here's the motion that we made last year. Um, so then do you think you'll have the cyber security by the 30th? I think we'll have the cyber security probably I'm going to guess uh if not tomorrow by the next day. It might even be

it might even be at our office as we're speaking. That is normally not a difficult type of policy or quote to put in play. Um, but there's a matter that Mr. time. We'll brief you all on uh whenever it's whenever you guys however you guys communicate uh on on what we're doing there. So, I'll make the motion to use MRH and travelers insurance with the premium amount of$191,3 $338 you and the buy down for the roof hill is the 14,

yes, $687 here. I'll second it. All those in favor? I motion pass 30. We really appreciate it. I'm hope I didn't talk your leg off. I just felt it was important we went through those different matters. Um, Chassity will be working very closely with you um and um and we'll be working very closely with the HR director and and anyone else you so deem fit. So, thank you very much. Thank you. Looking forward to it. Thanks. Okay. Do we need to go back to our greater bids? Yeah. Finance bids.

Oh, thank you. Thank you. Thanks. It's a nice one. Mike, did you get those copies? Thank you. I have a lot of information here. I wish we had a table.

Going next to a spreadsheet.

Yeah. Here we go. This first one I'm giving you got a lot of information there. So, Basically this same information for two different machines that have different values. I think probably there's all wheel drive. Too old.

Okay. They're all for them. Yep. Currently, we've been running on a 10year replacement cycle pretty close on all of them.

Pretty close. And I know the discussion was we got the two graders lined out for this year and with you saying there was like 150,000 in payments we would set through the budget to possibly replace for 27 another greater

correct. I think we should look at the 10-year payout. I know there's more interest over a longer period of time, but it'll stay within our budget and we can get another start getting them cycled through cuz I think you have two more that are coming due right one at 10,000. These are the ones that we're trading keep. But then you have we have one more. We're going to keep that as a spare. Okay.

And then after that there's one just under 10,000 8,200 5600 7400. So we should be still that one. The other option was sixear payout and then these would should be ready to go but you would skip out on that replacement probably. That's just all drive. So from six to 10 years it's about $28,000

in interest

in interest just that would be on each one of them I know we looked at that in past the 10 years replacement life 10 to 12 years. At six years, you would be limited on getting another one for 27. You'd be pushing your payments up to about 125,000. Really? So, I think the last one we got,

but we've been getting a good trade in on that year these models and we're not hitting the 40-year-old gallion pushing down the snow anymore. So,

Gallion John Deere cat one time in Kamasu. I think we had four different manufacturers at one time.

Yeah. What what you're looking I just that's will be the highest interest rate that I've agreed to since I've been on. But that's just kind of the state of where I know. Yeah. And we can always pay it off earlier. Yeah. If we need to. Um, so if you went like the six and saved some of the interest and or using that money to push forward, too. Yeah.

Go with a lower payment. It switches between them. So, and this would just be for the all-wheel drive.

What? Well, I'm just saying at 6 years, Community or I'm sorry, Bank of Commerce has the lowest interest rate. Yeah. But at 10 years, commercial bank. Oh, really?

Yeah. That would save us about $1,500. $1. Oh, here's the other one. It's at 392. No.

Huh? Yep. It's about a,000 79 annually. You're Yeah, you're 1,400. So, 6 years about 8,000. Look at those.

So, we think about six or 10. The 10. Is that what you're saying? Well, I mean, we could go with a six. We're just going to cut into whatever budget amount for improving another greater next year where if you did the 10 and still have possibility of paying it off early. Yeah. I mean, I like the 10 year, it gives us a little more leeway if we wanted to add to use up what we budgeted in for payments. Like I said, you pay it off early.

And I don't I like to spread it around. We haven't really worked with commercial bank either. Enity that

that we could work with. I'll make the motion. We accept commercial banks bid for the allo Caterpillar model 14015 AWJ in the amount of $330,943 and0 at the interest rate of 3.95 for 10 years with the annual payment of $40,753. 3 cents or semiannual. Do you want to do it as semiannual?

Which would be easier for you? I understand why that isn't just half of the other interest. You you cut the interest in if you go that's what I thought with the payment that it'll it'll save you if you do a semiannual payment. Um cuz they're not holding that principal mortgage up for that time frame. Okay. Okay. I understand. You see what I'm saying? Your So your motion I would say semianual. Okay. I'll second that. All those in favor?

I I motion pass 30. I make a motion to approve commercial banks bid for the Caterpillar Cal Caterpillar model 140-15J with the 10-year option at 3.95% and semianual payment of 17,77242 and the amount of the loan at 291,280. I'll second the motion. All those in favor? I I All right. Thank you very much.

And those graders should arrive before Christmas before the end of the year. Okay. We will be taking the There you go, Mike. Merry Christmas. There's your bonus. Fully just wants them off their luck. Group swap out on them this week. Are they trading out? Yeah. At that time? Well, they're already doing. Well, they're down. They're Yeah, they're up already. So, we just want I didn't want to take them up there until this. That's fine.

Okay. So, Chassity, will you notify commercial bank? Thank you very much. Okay. All right, Gabby, you're moving ahead of us. Oh, hi. Hello. Sorry. Oh, no problem. Tanya was kind enough to let me jump in front of her. So, um I'm just here requesting a motion for the treasur's office to close to the public on December 31st of 2025 for the end of the year balance. Um Yep. I've been thinking about that. It's like, yeah, we need to do this. So, it's nice to have a Friday, but yeah, we can do that. Yes.

There's a Oh, no. It's the day before. Yeah, because the first is Friday. Friday. Yep. Yep. Wednesday. Yep. New Year's. I figured you just wanted to take off early for New Year's Eve. Oh gosh. No. No. You got to make a motion. I'll make a motion that we close the treasures office on December 31st all day to end the year. Sweet. I'll second the motion. All those in favor? I I You will notify and put on a website so

yes, they're aware of it closure. Definitely. And we'll be posting some things on the doors and our windows as well. Um but we'll make sure that we get it put out there. and uh maybe hopefully I can ask emergency management to share that as well. Okay, she's been pretty good about that. Thank you. I appreciate you always. All right. Well, I appreciate you guys. Thank you. Uh very busy. Yes. On our meeting on the 30th. Yes, probably. So, we still have a million dollar transfer.

Okay. that we authorized in the budget that we haven't done. So, we're looking at different funds that we want to kind of clean up by the end of the year. So, okay. Would you be able to do that if we give you that on the 30th? Yes. I'll be able to write out those transfers form the information. Okay. Yes. Thank you. Um, yeah, I'd prefer to have it at whenever you can get it. preferably before the end of the year, but I understand um it'll get done. So, I made it happen last year, so I'll make it happen again.

Okay. Yeah, there's just some things to consider. So, we need a little bit more. We'll have our accounts payable for the end of the year by then and um payroll. So, yeah, that sounds great. Um, and then I can notify you if you would like after that's finished and just let you know that it's done so you have peace of mind. We'll trust you. Thank you. I just gives you the information. So, okay. All right. Yep. That'll get done. Thanks for making the other transfers. Yeah, no problem. Thank you. I appreciate you guys. You have a good rest day. Thank you. Thank you, Tanya.

If it's okay with the commission, I'm not in a hurry. They need to be going and Tiana needs to go. I don't afraid to go for the end. Who wants to fight for the first position? We don't care. We don't care. They got to do good. How about our I knew that was coming. Good afternoon. Afternoon.

Two things today. uh the CR critical mapping grant that we've been working on. We have one that is adamantly refusing to um pay any funds towards this yearly maintenance. However, after our last meeting with uh the 911 committee, we can take it out of the 911 tax and They have also approved all of the schools. We've got the second round. So, all of the schools and that ends up being 3510 per year. So, $3,510 per year for all the buildings. And as of today, I was we got our our budgets and we are we are under we I do not believe we're going to need any money uh transferred to our accounts.

Okay. And then one other thing, we would like to request an increase on the uh credit card due to the Walmart card being cancelled. for supplies and trainings. So, what's your limit right now? Uh 1,00 1,50. Okay, Nick. That doesn't go very far. I want zero on end of that, don't you? Yes, please. 1,500.

Would that be okay with you? be in line with the other department. So, I have a motion. I'll make a motion to increase it to 1500. I'll second it. All those in favor? I Thank you. They'll need minutes to get it done. So, yeah.

Do you have anything for me? I don't.

You want that? Yes, please. He's trying to get your attention. Thank you.

Oh, no. I forgot that part. Forgot that part. We need an approval for the to use the 911 money for the critical mapping grant. I didn't write that part down. You do? Yeah, it's the 911 tax. So, yeah. That's for auditing purposes of that fund, correct? Yes. Yeah, I'll make a motion to approve an annual fee of $3,510 for critical mapping to be taken out of the 911 tax account. I'll second the motion. All those in favor?

I I Anything else? Lori, how' they expand it to all the schools through that grant? Did they how did you get them to expand it to all schools? They did the second round of uh grants. It it came through. They had enough money over left over to do all the schools in the state of Kansas. Oh, already submitted all that. Yeah. So, I I prefer that over singling out

several schools and then we're hoping if they do a third round, I'm not sure how much money get the court and some of the other buildings we submitted where we could have been mapped digitally so we can just pull it up and know exactly if somebody calls from one of those buildings where they're located the easiest access to them and stuff. It'll be a really good thing to have. That's all. Thank you, Tasha.

I have um actually the meetings out of town. I have copies of the training requests for you and I'll get you a copy. My first one is National Weather Service meeting. We're going to Norman to the Storm Prediction Center. um as a region or go visit and see what they're right twice a week or whatever they're not right at all. Whatever whatever Nick whatever you say they do don't do correctly. It's going to be an overnight since it's like four hours away. Um but I think we're going to carpool so I don't be asked but you just I don't know. Um so I have that that's February the 5th. And then the other one is I have uh been appointed the chairman for the Southeast Kansas Regional Homeland Security Council.

Wow, that's quite a time.

Yeah, I don't know about that. Uh so I'm not the VP for KA anymore. Now I'm the regional chairman for Homeland Security. So I have to attend the RC meetings in Salena. And I believe there's three I have on there. I don't know anything past that. and it may be changed because of FIFA since FIFA is going to be a thing on our radar coming up in the summer. Those are my two requests for Adams. I'll make the motion to approve your training request for National Weather Service February 5th, 2026 and regional consortium coordinating council meeting April the 16th, July the 16th, and October 15th. That's that continual.

I'll second the motion. All those in favor? Hi I I also don't have any update on my MBG money um because the government has closed down for a month and there's some sort of like litigation going on with states and the department of homeland security so I don't have an update on if that got in um usually we have an award letter by now um but because of that closure um we don't have I don't have any I don't know anything further from Oh, anything else you got to do for me? Have a happy holidays. Yeah.

Uh, I received an email from county counselor stating that he wanted to add me to the agenda. Yes. In response to the office issue you express concern about? Yeah, which I've been expressing concerns about. Uh, well, the previous times we went into executive session. So, I I just assume that the commission had information for me since you requested to be put on the agenda. Well, you need to work on a resolution to Yeah. try to finish it up, figure out what figure out.

I should have asked uh Lori to stay because she could assist in some of my concerns and providing information regarding some of my concerns. We want to go into executive session for 15 minutes to go over those concerns to security and confidential information. Um I would like to add if it's okay I brought my um office manager with me today um just because she can attest to some information and maybe even a little bit more than I can add five minutes for a quick break before we go. And then Kelly Daniels is her name. Sorry about that. five minute break in the first if we can.

So I'll move to recess into executive session to discuss matters relating to security measures regarding county attorney for 15 minutes with a fivem minute um break to include the commission council and county attorney and her office manager. So we'll come back at 410. I'll second the motion. All those in favor I take break first. Yeah, I'm good.

They're almost always within about 3% of each other. Yeah.

911. I don't know what what was it. I had no idea cuz I actually had to call 911 on myself and they had to transfer me to the shoo somebody was shooting me.

Yeah. Get it to extend. I'll make the motion to extend exe current executive session for 10 more minutes to come back at 422. I'll second the motion. All those in favor? die.

I'll be right back with your coffee. Perfect. If you find a pizza while you're up there, bring that, too. Big fat pizza with lots of cheese. Okay. Just coffee. Just call me.

Twitter out real quick. What are they keeping over that same Thank you.

All right, back in session. No action check taken. Sorry. Sorry, Cindy. Or Tanya. Sorry. We keep getting over you. Sorry. You shouldn't have gave up your time. That's all I got to say. I I don't want to go home. My husband has the flu. It's not good here. Well, you stay over there. Okay. Um, actually, we're going to be in close quarters if we address this. I need a 15minute executive non-elected

uh potential litigation. Okay. Uh, I'm sorry. Five minutes with Brett and the commission, please. Five. I Good evening. I move to recess into executive session to discuss matters deemed privilege in the attorney client relationship. I think is that what we need regarding the appraisers's office for 15 minutes to include commission counsel and the county appraiser. So we'll come back at um 4:35 minutes. I'll

second the motion. All those in favor? Bye.

Almost even Doyle. Even now we're back. Okay, we're back in. No action taken. Miss Graph, do you want to let Mike go? Huh? I have to stay for the whole day. Do you want to let Mike go? That's fine. I guess Michael will be up. Mike, you're up. We're waiting on you now.

Are we live? Yes. Yes. I'll just let Jess come up here. Then she can get going after her proposal for this is regarding works is going to be they're going out of business. another company. Let me not going to take over, but she knows way more about this than I do. So, I'm let her do the presentation and talk to you.

You know, I'll give you a couple minutes to kind of go through it. to now be G Works.

G Works. Yes. It's pretty much the same system. It's it has a lot more upgrades to it. We just kind of have the basic with Pub Works to where we just enter data and we can run reports, but that's kind of about it.

Yes. So, I don't know if you guys kind of want to look. I kind of put it towards the back, but it's um kind of the layout for the one year and two years. The fourth page I want to say like this

that one. So I was kind of under the impression that we needed the full amount, but that's not the case. So the first year we would just do the 9,714, but that doesn't we don't pay for that until we start the initiation of transferring all of our data. So for market price for everybody else, it would be 8,000. Um, since we've been a loyal customer with Pubworks, we get a 50% discount. So from we get the discount from the 7,428. That's what they do for um um just u companies like us. So, but the big kicker is the 6,000 for the onetime implementation fee. So, but I mean that's still not bad for the total for 9,714 um for the whole system. and that is they will come and train all of us. So we with this system we have with publish we have um two user login Tina and I both but I'm pretty much the main one that logs into it and does you know service request and all that but with this we will be able to have up to 10 with no additional cost. So we could have later on if we wanted to, we could have all those guys on there if I get a call on a on a a road and I could put in a service request and it will ping straight to them on their phone or email

or however else. It's it's kind of more in depth. It's more um technicalish. And so with that, we will have layers. We will be able to um not have just our roads. We'll be able to do our bridges. We'll be able to do our uh coverts. We'll be able to do our signs. We would be able to ping those right on spot and be able to have them on a visual map right in one spot. I mean, it's not going to be an overnight thing. It's gonna direct

be, you know, work in a lot, you know, but I think this is kind of the direction everything is going to as far as the mapping part of it. Somebody will have to go out and inventory it and then upload it into a system of Yes. And I mean that will take time and you know and it's not going to be right off the bat. We we'll work on what we are doing now, but that will I would like to implement that, you know, later on if we can. So, how much was pub works every year?

I think we had initially was it $10,000? Um, so that would be one, but it was it was up to 3,000 and some, I want to say. was around $3,500 a year a year because it it kept kind of going up. This is a little more, but you're getting a lot more. This is a much better system. I I'm pretty sure this is what Crawford County used. Yes.

And some of the other neighboring counties. And that and that's what um I understand when we went with Pub Works that a lot of the surrounding counties went with them um is my understanding. I really don't know what else is out there. I really haven't done you know the homework on that but my understanding is this is kind of the big Labowski. This is the best out there. Um so I mean it's only good if we use it. That's the you know question is you know, are we going to utilize everything that that's what my goal is to get it to that point that we are utilizing this system.

So, it would be helpful this route. You've had public works for um since 2001 I want to say is when we implemented like January 21. No, I I think I was on when we 21. It's only like 21 or 21. Sorry. 20 probably is whenever it was um cuz we just started.

Sorry. 2021. Um so um we don't have to have any money right now. Like I said, it won't be until we start transitioning. And that would be around 2 to four weeks. They said roughly and it shouldn't co like co collide with anything that we're doing today. It won't hinder us at all. They'll they'll provide all the training as far as Yes. They come to us uploading and showing how are they going to have need an iPad or something on it to probably need a couple tablets. I mean not right off the bat, but it's not immediately but something we want to work towards towards.

Mhm. this right now. This will just go like everything else on our Pubworks just on the computer, but we will get it set up uh for other users. I think I put up to seven users and um yeah. Um well, I was thinking if you had them and they could do it in the field where they could take a picture and then it goes shoots to them that way through like a Verizon or AT&T card or whatever. Yes. Yes. That'd save them having to come back and dock it and

Mhm. Yeah. And that's the goal, long-term goal I would like to have those guys, you know, we ever get to that to where we have a coverts guy or a signs guy. He would be able to go, you know, inventory all that and put a ping. This is where this is at and what kind of sign it is. or even if they had a picture and say like a damaged cover. Here's the picture, upload it and then you got proof of where that and when they go in we could document this is when we put this cover in and all the details with that.

And that's another good point like we do installation because you guys know county has different soil types and some of these covers we might put in your 10 or 15 years later because they're rusted out. And if we could track that a little bit better, we might be able to decide, well, maybe we should consider a plastic over here instead of I think if you had a system like that, the more we got to use it, more familiar with other

and this is a little more user friendly too is my understanding. It will have a hub and then you will see you'll visualize everything and you'll just you know if you want to look at your covers you could take everything away and you'll just see your coverts on that visual map. That pins like a sign or a picture and there's a problem with there's you can pin that and say go to the sign guy and this one needs to be replaced. So, as a service request, they'll get a, you know, email or a message, you know, and they could go straight to that. Mike can get all them road signs up throughout the county. Right.

Yeah. And that would be in ideally we would want to have a picture of every intersection in the county. I mean we have a lot of growing to do and I think this is a good system for that. So then on the citizens request so right now if someone has a complaint they just call the office correct and then you have to make a service order. My understanding is other counties have this where they can actually log in. Yes, that would have that capability if we

our website or whatever and then say hey this needs to be looked at and then it's automatically put in the system and yes for reporting might help too. Oh yeah. Um because I the phone calls I think are difficult to really track and that way that you have the information written down and and it's there instead of sometimes communication they have their phone. Yes. Because sometimes it is kind of difficult they don't know exactly where they are. You know you try to ask all these questions and get as much information as you can but

you know it just it happens. So I think that's another positive that anyway that was another thing I had taken away from last week was having some kind of avenue for people to report instead of just a phone call. So I see that that's part of it. Yeah. Yes. And they could pin the exact location too. Exactly. Mhm. Yeah. So it's not Oh, this is this spot halfway between Harper and Jackson and it's right here at the south side of the left. Yeah. Uhhuh.

Yeah. Um, so and so for that first year, like I said, you know, that's due, but the second fee, you know, for the second year, it's not going to be as much because we don't have that fee on there. So that will just be the regular $7,428. But that won't be until that initial following year after the end date of in of getting all of our information transferred over. I we did I I do the very back page is we don't need money but for us to move forward. Um

they just need your signature just a signature saying that we are you know so they could get us in the system and get us kind of a date because they're going to have two

two rounds of installation two group groups of so it's going to be a long process. I was trying to get this prior to, but they're just so bombarded. They have over 200 counties and cities that already have this that use this. So, it's it's a lot. Does say the onboarding fee is due within 30 days.

Yes. And I have uh talked with him. I haven't had a response, but it's either he will let us do like a 60-day if that's possible or um we will get have a date whenever they come and start the process. We could have Mike come in and say, you know, they're going to be here. Can we go ahead and cut a check for that? And we just need to be next year. Yes. And it is next year. It would be January, February.

If we could just go ahead and approve this and then it's It'll be a while before we I think it's important something like this be the continuation what we already been doing for several years. So that is a good part. We can kind of pipe what we already have into the system. Yes. Everything will be transferred over. because if not then it's going to be gone I want to say March 2026 is by

I'll make a motion that we approve G works for road and bridge for our replaces the pub works. There you go. Do we want to put that price in there then? Initial price of 9,714 to be taken out of operations. You want to authorize me to sign this or do you want I just sign that was 900 9,714. Thank you. I'll second the motion. All those in favor? I

I think the commission needs to like utilize a little bit more reports and stuff because the information's there, you know, monthly whatever reports that I think would help us to see what all is going on.

Sorry that it took so long. No, no. Well, thank you. Yes, really appreciate that and I'm looking forward that will be interesting and getting it started. So, thank you, Mike. I will let you. Thank Thank you for coming out.

Not a problem. I've got a pretty lengthy list, but I think we can get through it fairly quickly. Um, uh, I'll go ahead and talk a little bit about progress on Elk Road. They were up there again today. They thought they had some problems with their plant this morning,

but they thought they might be able to be done with Elk Road and 240th today uh if not tomorrow. And then also our guys were up at uh Country Club Road where the half tank culvert project was going on scratching the gravel out and they were going to if things went right they would patch it this afternoon or tomorrow. So hopefully both of those projects will be done as far as the asphalt goes uh by tomorrow. And then on the Elk road we we'll have left is the wedge rock along the edge. Do we do that?

No, they'll do that. They'll do that. And the striping.

Yes. So, the project's turning out really nice and uh I think we've had a lot of uh a lot of compliments on on the bridge and and the new road and and be a nice project that'll last a long long time. I'm really happy that we were able to to uh make this whole thing come together. There was some complaints about the bridge uh since I built been here. We've built a lot of new bridges so far and I hope we can continue that. Sorry, Chuck. I feel a burning in my back here. Anyway, um but we get push back no matter what of some kind. But that particular project, uh we got a $5.4 million contribution to help pay for that. That's the best deal we're ever going to get. Um, it is the busiest county road in the county and uh I've defended that and I will continue to defend that. But we we bu we're going to build bridges all over, you know. So, we got to we all got to work together and I thank the commission for supporting that project and I think it'll benefit the residents, you know, that travel it greatly. So, Um, another thing I wanted to mention was this week Nick called me with like a early Christmas present and our traffic counter that we have down there is I'm not sure anybody knows how old it is really, but uh it was old. It was giving us problems. We had trouble extracting

the the information out of it sometimes and uh we took it to Custom Signal and the guy that used to help us with that, he retired and the new guy was he just didn't know what to think of it. And but anyway, I in a conversation I mentioned this to Nick and Nick, I don't know what you did. made a couple phone calls, but last week he called me and he had a brand new traffic counter from Custom Signal. Yes, they did. One of them donated it to the county. And this is these things aren't cheap either. Send a thank you card. So,

yeah, I mean that was they need some praise and Yes, they absolutely do. So, they've helped us a lot in the past and this is a huge help. So there's another company in our county that we kind of they've been here for so long and Yeah. But they they gave back to us the county. Yeah. Nice. So is it up there? I brought it to Mike. Yeah, we have it down. Okay. I was up there. We've got to get a battery for it and kind of get familiar with it and what have you. We haven't used it's brand new toy. Yeah. But uh does it work like the old one?

Oh, no. It's, you know, half the size, half the weight. Uh, yeah, it's it's a nice setup. So, anyway, thank you, Nick, and thank Custom Signal for that. That was very generous of them. I just made a phone call, so that's all I get. I'm glad. They They were extra generous to the county. Let's put it that way. Yes,

that's for sure. So, um, got that taken care of. So, I guess I'll go ahead and get started on I have a proposal. A while back, I Chuck, you better close your ears. So, a while back I mentioned the fact that we have four bridges in the county with uh pre-stressed concrete beam decks and all of those have pretty substantial issues with them. The structure overall is good shape. Um, in order to keep them in good shape, we need to pour a reinforced concrete deck over the whole existing deck. that'll protect it. We should get another 50 years out of these bridges if we do that. Um I drove around with Kenny Blair and Lonnie Martin with CFS. We looked at each and every one of these bridges. They measured them, took pictures of the damaged areas, etc. and uh they have a proposal uh for the project. Um the the the design and engineering um for the all four bridges is uh $44,000. Uh the these it's four different projects, but they're really fairly simple projects. Um

mainly it's an overlay pretty much and putting a deck surface on them and hopefully getting a lot more life out of what structures there. Yeah, cuz these are all probably close to a million dollar structures and I don't think the project's going to be too scary. Um, but what we want to do is let them all at once and that way it'll attract a bigger contractor,

get a better deal, allow the contractor a pretty good window to fix them, and also allow the contractor to close that road down till it's done, which shouldn't take long. All these things I'm talking about will give you a better price. But I have a motion for that and then I'll also have a motion to for the actually I'll just go ahead and talk about it a little bit. It's two separate agreements. That's for the design and plan preparation. The other one part of that is for the inspection

construction inspection and testing. And I did I sent all this stuff to you guys uh last week I think. So um and that one's for 98,000. Yes. And here's I I feel we probably should go forward with this here. And this is on four bridges, correct? Four bridges. And they're all listed. This is a motion, but they're all listed there. I didn't put the location. I didn't really think that necessary, but yeah, bridge numbers.

I think it's a it's a great project for our road sales tax. Um, I don't think we could really do it without that, but we keep doing bridges. Well, if I don't know what life would expect, but we have a hole in one right now that it's been there for what, two years? Yeah. Well, since 159. Yeah. So, I really don't feel we have concrete in or just overlay overlay the concrete. Concrete. Yeah. More. It's expensive. Yep. Exactly. There's a cap on the bridge itself. So, yeah.

So, if you'll approve that and then I have the contract here for for everyone on the commission to everyone sign. I'll make a motion to accept the proposal from CFS Engineers for Engineering Design and Plan Preparation Services for a reinforced concrete deck overlay on bridges. And I'll just give you this. Okay. Um there's four different bridges in the amount of $44,000 for all four bridges. I'll second the motion. All those in favor? I

I I'll make the motion for inspection services for the same four bridges uh in the amount of $98,000 for all bridges. Inspection. Inspection. Yeah. Inspection. All those approved. All those in favor? I I missed the second. I apologize. Second.

I as you say how much all those bridges would cost to replace at this time. This is more of a preventative measure to hopefully get another 10 years or 20 or 30 years out of them. So, is one of them, Mike, down there on York Road? Yes. Okay. No. Well, no. is east of York on 20th. East of York. And the other one is the road one and south and and then there's one should have got that south of 20th and then the one on the county line between 130th and 140. Yeah. On that angle which

we put a plate on that probably 20 years ago. Okay. Yeah. These will sign these these two and then I'll have chass stamp it tomorrow. And that's a pretty good size bird over there. So then they will also will repair the guard rail. Now some of these are not very good. They're both in the the contract. They'll have to repair the car. I think they can put them like a 60-year guarantee that I have to replace him. You call him

their engineering should withstand 60 years at least. His guarantee was about as long as lying. We might not make it that long. So I really feel probably extend the life of those bridge 50 years. I really structure still the deck. They should have had this done when they were built. They couldn't afford to at the time. So now here we are.

They're mainly already pre-cast and go over the top and be done. side and they'll pour over the top and then the above and turn down like a couple feet and that way it locks the whole thing in place. So anyway, okay, thank you for that. The next thing I have is I don't know why these bridges aren't included in our normal bridge inspection. I'm going to have to talk to him about that. make that happen. But it's for it's for uh inspection of six bridges in the Osho County for um $2,500. There's the motion. We really You do that. Oh, sure. Will

Yeah. on the sign. I'll make a motion to accept the bridge inspection proposal from CFS for six bridges in Yosho County in the amount of $2,500. I'll second it. All those in favor? I

I thank you for that. You don't have to. Oh, I thought they're all separate bridges. No, they're just copies. Oh, sign. Yeah, I'm sorry. Either one. You can sign your sign my own. There we go.

So, okay. The next item I have is I sent you a while back. a rightaway use agreement from company named RVW and they're the project manager people for the Crockhand fiber optic project that's going to be in the Gailsburg and Urbana and South Mound area. Whenever these are larger projects like this, I like for the commission to be a part of this because they're they're pretty goodized projects and uh I just want to make sure you guys are aware of everything that's going to be going on. I um we've Crockhead's done several projects in our area in recent years and uh I I can't remember having a problem with it. Uh they seem to be very good about holding up their end of the deal. This is pretty much what I emailed you.

You're okay. I don't see if you're okay with And again, I will say that they've been very good about uh doing what they said they're going to do.

Here's our area miss. Yeah, they all got two miles.

They're going to service all the lake, too. State Park. Yeah. Where's hidden acre or hidden acre estates? It's a little cluster of houses that is kind of north and east of Lake McKinley.

Oh, okay. I'll make the motion app to approve right away use agreement with Adam Sabola RVW project coordinator and for Crock-E fiber optic project Gellsberger Man of South Man in areas in Yosha County. I'll second the motion. All those in favor? I you need a signed copy of one of these. I can sign that. Okay. Um I I sign the rest of

That's fine. That's no problem. The the bigger ones. I just want to make sure that everybody's aware of they'll be crossing in multiple locations. It seemed like it's a pretty extensive on that one. Yeah. That are bent. Yeah. They they bore everything as far as Yeah. But so far they have that's a discussion.

Yeah. Um we did have a pretty major breakdown at the core. It took took a while to get some numbers put together, but we do have a transmission for the crusher. It should be I think here this week. So it's in the works. Um, another thing I was going to just mention, I know Paul, you may remember this. Um, years ago, they started taking out all these curves at these county intersections, all teen them all out. Yep. I remember

got I don't know. They stopped. Maybe that I don't know what happened, but it we haven't taken any out since I've been here. And right now, we're so short staffed. I just don't want to take on anything new. But the the one at 80th and Scott, uh the people, they're wanting to build a new fence. Um they had asked if they could go ahead and take that curve out and uh and we could help a little bit, but it's really not going to take much, but I would like to allow them to do that. And that way they could just take the fence right up to the corner and turn the corner and go. They all need to come out as far as I'm concerned.

Well, there was a safe rule road issue that that's why they went back to squaring all the roads up because I did tell the folks I'd kind of like to visit with the commission before I, you know, go ahead, but I really think we should not only allow them to do it, but work towards getting them all. There'll be a rideway filed with the registered deeds that'll have to clear up that acreage. They'll probably survey that little corner, I imagine. Don't you regret that? I mean, because it'll square up the road, but there'll be land to be given back to one.

So, the right way would need to be filed. Well, we'd have to pull the right away because we cut across. But there's an easement in there that or just to get rid of the easement probably cuz we'd had to pull the easement from to make the curve in that road sometime in the 100 years ago probably. But yeah buggy days probably most of them have been eliminated. I don't know why there was a handful that got left but I'd like to see them all gone. So if that if you're okay with I don't think we need a motion on this or anything but just

just want to make sure we get the land issue easements straightened out. I'll before we do that I'll check it might cause a problem later if we don't. So

but the county could just give that back they usually go back to the adjacent owner anyway. Okay. So, I'll look into that. I do have some estimates on repairing the roof down the office, but I don't have them with me right now. Maybe get them next meeting or maybe go into next year. probably better. It's not going to get fixed this year anyway. Okay, that's all I got on my list.

Are they done hauling material off Kale Treadway yet, Mikey? I don't know. Yeah, they got to be getting close. They've been hauling other for about five or six weeks. I got that road packed down. Yeah. But I think that's We knew that was Yeah. But I They have to be getting close. Yeah. They really Have you been by out there? Oh, yeah. They really have that built up to bring in the transformer. And they build up I don't know probably a three or four acre area. Yeah. Couple feet.

They run a lot of end dumps, belly dumps, big 10 wheelers. Yeah. A lot of material. I wonder if they would want to rock those roads. Uh probably. Yeah. I mean there's no there's no material there now. I mean it it's it's smashed down. It's got a good foundation. I mean Yeah. I mean that's good footing. They got it packed in there. Oh, yeah. Heavy loaded. I can I can ask them. They've been good to work with so far, too. Yeah. I don't think I was wondering why Kale put that had that gravel road going up there.

Now, you know, so yeah, I can ask them. I I don't think they would push back on that too much. It's not that far. So, but I'll I'll certainly I mean like on the other things uh for example, we did the inspection that was kind of an emergency inspection on a lot of these structures and they didn't hesitate about the reimbursement. So, actually there is an issue there. They uh we both sent CFS a check. So, I don't know how CFS is going to handle that. But, uh, they should have sent us, we pay CFS. I'm just hoping the Everg would send us a check, but we sent them the copy of the invoice or whatever and they fire on to them. So, but we'll get it figured out. But, I mean, at least we know they're willing to pay for

Sure. So, I I don't see I I will find out.

Okay. I had a taxpayer text me this morning about a 911 sign on Ottawa and on Shaw Road 160th. Okay. Yeah, I know. Where is it? Ottawa and 160th.

Okay. Uh, and I think there's one down there at I know there is. Uh, what would it be? Queens and one 160th on the north side. I know we can't put all those up, Mike, but uh, if we can just start getting some put up, I think along the highway, that'd be right right there where they've been around hauling that material. Mike So, okay. Yeah. Yeah. Yeah. I mean, we have them or at one time we have them on the highways. Yeah. Things happen,

disappeared. They know our law enforcement has found uh quite a few of our signs over the years in different uh houses, raids that they have done. So, Oh, I got a story about that. Yeah. So, Yeah. Okay. Hey, Mike, you never did text me or not. You got right on.

Yeah, I apologize. Just right on that side there. Wherever. Thanks, Mark. I don't think I got anything else. I don't have anything. I don't think so. This is I don't think this is I think maybe we should recognize Chuck for public comment. That's what he's waiting on. We're not done.

We're not done. Oh, okay. Thank you. So, where are we? Got Cindy left. Cap just didn't show up. Cap. We got Cindy. We got Cindy. Did you? I thought you did. Yeah, I did. Okay, good. Sorry. You want more? No. Well, there's more in the back to you here. Okay. Um, we skipped around so much. It's been a little Yeah,

it's almost supper time, so I'll do my best to keep this quick. Um, I am working on the action forms. I started I've gotten them all printed out. I've got to get them continue to fill them out by department with the wage study number for January 1st. My goal is still to have them to the departments by Friday. Um so they can do whatever they need to next weekend or the 28th, 29th, and 30th. Um still I'm still wrapping up those job descriptions. I'm that close to having them all. It's a matter of getting back with the department after the changes have been made, making sure they're okay with that, and then getting them back to me. So, we're that close. We're almost there. They will be done by the next commission meeting. Um, let's see. So, I had you sign I believe was meeting before you signed the flex spending agreement. Uh, now that that's been signed by you and or us and them, um, there's one more that just verifies that the certificate of resolution has basically been signed by all parties. There's the basic I don't want to get things mixed up here. Um I do have some stuff I need to talk

about in executive. Um it's regarding two different departments. It'll be a non-elected um regarding two different non-elected departments to include myself, commission, and council for 15 minutes. I move to recess into executive session to discuss personnel matters of non-elected personnel for 15 minutes to include commission council and HR. So we'll come back at um 5:30m minute break also. Okay. So 20 minutes would be 540. Yep. I'll second the motion. All those in favor?

I will do the four. Yes. Okay.

back in. No action taken. U I'll move to recess into executive session to discuss personnel matters of non-elected personnel regarding HR for 10 minutes to include the commission, council, and HR. We will come back at 5:50. I'll second the motion. All those in favor I I

back in. No action taken. Uh CCAP, we don't have anything that Well, we got a letter from the city or an email, I think. Yeah. About uh helping with it. And I told I I had told the city we already budgeted funds for them. So I think it is enough to cover what they were requesting the city with their addition if they were wanting to pay now this between now and next year wasn't

to cover well I think to cover them through till when they sorry there's two things from the city. Here we go. three. Um, at last night's city commission meeting, CPAP gave an update on temporary suspending of transportation starting December the 11th through June. So then I cover till weekend.

So to do Oh, okay. I took him to his bike. I said, "We still have it in our budget." So, for 2026, next year. Yeah. But that takes what we were going to give them. Yeah. We can't give them until after the first year. So, it'll take part of what our tithe was for them. Hopefully help with carrying him a little farther. Is that will they have the understanding that that's taken away from our budget that's going to start then July 1st?

I I posed it to the city manager said we'd already budgeted money in it. They're the ones that spend it. You guys are going to So, what do you think that we should pay? I don't know how much we budget. How get the budget out here? I think it was 14,000. If I remember correctly, I told him at the last meeting. Yeah, you you gave them the second

outside of these cap 14727. Yeah, it's almost So, would the county commission consider a donation of 10 or 5 thou 10,000 or 5,000? Do we want to give them at the first of the year like 5,000? Yep. And then and then the balance

balance. Yeah, in June. I'm good with that. I mean, we've already levied the money for it. So, yeah. I guess I was confused because when they came last time, I thought because other uh counties have not continued their service that they really couldn't because they can't run just for a small amount of counties. But apparently funding through the cities helped cover the wages probably for that time frame. So they're not going to all the counties.

I didn't I don't remember what I think Crawford County has given them funds, but I don't know about the other ones. I don't think Bourbon County did. So we want to look at after the first year going ending the five and the remainder in June.

Yeah. I'll make the motion. So the first uh accounts payable for uh 2026 that we give CCAP a installment of 5,000 and the remainder of the budget amount in June. I'll second it. All those in favor? I I um I've been meaning to catch up on that one. Yeah. for first accounts payable in January for the sec K transportation sek cap cap sorry transportation cap that's where I got lost

uh how much was that 5,000

and then the remainder of 14700 be 9,000 What did they say? 7:27. Yeah. 7:27 in June. Yeah.

Thank you. Um auction item bids approval. Put them out for bid. I think they're going to do it under. So, we talked about a seal build seal sealed bid um on the items or however they want like for each and how we want to do that. They wanted multiple pay each. We give the high bid and then work your way down. So, yeah. Cuz they might not want all of them.

Yeah. So, he gave us a list. Mhm. So we just need to approve the list for those items to be disposed or put in for auction. I'd make a motion to approve list that was provided from maintenance department for auction. I'll second it. All those in favor? I

I uh council payable and hall there council payable we had that one change to get an update I think wasn't it one day in May or something or June 4th of July 4th July traffic yeah it is sorry well and then she also corrected holiday New Year's is actually on next year. Yeah. So, I think she got that approved Thursday. Yeah.

So, I noticed an error on this. Um, it shouldn't be Friday, July 3rd. It needs to still It's Thursday now. She's corrected it for 2020. For 2026, this coming New Year's. No, I'm talking about the independent stuff. It should be Thursday. It should be uh No, it should be Saturday, July 4th. Because in our policy manual, remember it states if it's falls on a Saturday, you observe it on the Friday before, right? If it falls on a Sunday, it's the Monday after.

But if we put it this way, this messes up the 247s because they observe it on the actual day, not the day that the 8 hour employees do. So, it should say Saturday, July 4th. I thought we as we discussed it, it was going to be on the Friday. Well, for the Yeah. Yeah. So, we have to leave it for the fourth. So, it it's correct for all the We have to put down the third because everyone else has the third off.

That's if you go and look at this year's that's not how it is. It causes a huge payroll problem by doing it that way because then I've got two departments, three departments that are doing it. Um, couldn't you do it Independence Day, July 4th, 8 hour 24 24/7 observes it on I mean that Friday and the regular it's caused a lot of trouble in the past. I mean, that's why I don't have the policy with me, but that's why we use the wording specific to it. Usually, we don't observe the or put the TV to be determined

for the bean feed. That's usually the third. No, I'm just saying no, but you could put the that Friday that Friday put it as two determined and then you could observe it for road bridge would be that Friday understood or all the eight hour employees and then 24/7 be I guess we could observe it Saturday. Yeah, okay. I'll just make sure everybody understands that. Okay, that's that's a good point to you. getting as far as we didn't restrict it to that day observing it. So, no, it wouldn't.

And then I forgot to bring up the policy for the pay plan. Has anybody had any more thought on that so I can kind of get keep working on that for the next commission meeting? Pay plan. You mean the schedule plan? The and putting the uh wage study into plan that policy. What do you need from us? The guidance. Do you agree with the words? Do you not agree with the words? Do you want to see something different?

Um I can come up with a couple other versions, but we're only going to have next commission meeting to implement it. That's the one I already gave you my changes I think on it. Yeah. You won't have to worry about their pay until the the second payroll. Yeah. Second payroll. So, let's just try to answer it by next. So, wait two. Yeah. Okay. Do we need a motion to approve these? Well, I don't know. Are we approving them as printed then? Well, I think we need to make the changes first. make the change to be I can get with um chassity tomorrow and get it corrected and then we just can approve this one up the next one cuz yeah this is simple. So

need to make a motion then to approve the accounts payable schedule for 2026 and proposed uh budgetary dates for 2026. Second. I'll second it. All those in favor? I I did have a non-elected. Huh?

Did you not elect? Yes. I hate to say it. You Everybody needs to be informed.

How much? Five. 15. Sorry to tell you that. I know. Commission and council. I'll move to recess into executive session to discuss personnel matters of non-elected personnel for 15 minutes to include the commission council and to come back at 6:20. I'll second the motion. All those in favor? Hi. Hi.

back in. No action taken. All right, I think Brett needs a minute. So, I'll move to recess into executive session to discuss matters deemed privilege and the attorney client relationship regarding litigation for five minutes to include the commission and counsel. So, we'll come back at 6:25. I'll second, excuse me, I'll second the motion. All those in favor? Hi,

it's your bedtime. Heat. Heat. Heat. Heat. Heat. Heat. Heat. Heat.

Heat. Heat. Heat. Heat. Heat up Heat. Heat. Heat.

Heat. Heat. Heat. Heat. Heat. Oh my god. I could have had PM done already. This is ridiculous.

I need pizza. Huh? You should have had pizza delivered. Oh, I can miss a meal. Well, I have been. I miss Any public comment or new discussion? Yes. Yeah.

The other issue that I had on my list was the indigent defense agreements. If there is going to be any raises in those agreements, I do need I do want to circulate those to the attorneys and get them signed off on. And if there's a raise that you propose, I'll factor that in the agreement. Right now, the misdemeanor and misdemeanor criminal sync offender contracts, those are 5,000 a month. The guarant 6,000 a month or 6,500 a month. So like a 5% raise would be 2500 bucks or 250 250 sorry 250 bucks and 300 for the

So yeah 5% would be good. Huh? What was the other one? Uh it' be 300 on that one. So it'll be 6,300 US and they have not been raised since 22 22 who is that the indigenous one of and circulate those to all the attorneys. be about 6,000 300

and 50 250 for the other 5250

any new business public comment Mike up to you I'll make a motion to adjourn the meeting I'll second it all those in favor I There was a lot on that plate.