City Council - Regular Meeting

In resolve, this governor's commendation is hereby presented to emergency management of MSO County for your unwavering dedication and exceptional service to the citizens of Oklahoma during times of disaster. Through countless hours of hard work and determination, you have provided critical assistance to families and communities in need, often under the most difficult conditions. Tyler Evans, Kelly Balding, and Carrie Wages exemplify true public service through their leadership, compassion, and steadfast commitment to helping others rebuild and recover. Thank you for your enduring support, perseverance, and devotion to protecting and serving Oklahoma's and Oklahomaans when they need it most. Signed, Kevin Stit, Governor of Oklahoma. [applause] And if any of you remember the last great flood, These folks did a great job. Worked hard on that with everything else. Okay, we got a special recognition tonight. Recognition for the Muscogi High School one act team presented a voice in the dark, a Salem story on October 30th, 2025. And whereas the team earned the title of state runner up at the 6A state one act competition held at East Central University in ADA. Whereas the team

qualified [clears throat] for state by placing in the top three at the Broken Arrow regional contest on October 14th. And [clears throat] whereas students Elizabeth Van Boast and Eden Dennis were named to the allstate cast and Elizabeth Van Bost was additionally named to the all region cast alongside Austin Torx and whereas the following cast members contributed to the team's success. Eden Dennis, Sydney Lane, Elizabeth Van Boast, Austin Torx, Isaac Brown, Kristen Campbell, Tucker Smith, Ryland Williams, Adelide Rutherford, Kyler Lemon, Beth Brown, Katon Davis, Scarlett Perry, Zoe Long, Balon Vcock, or Vacc Shay Sergeant and parks Johny. And whereas the production was supported by the leadership and direction of Patrick K's, Connor Lynch, Penny McIll, and Jamie Shanks with Judah Sheling serving as student and tech director and Brighton Davis as stage manager. And whereas the achievements of these students reflect positively on Muscogee High School, Muscogi public schools, and the entire Muscogi community through their dedication, talent, teamwork, and excellence in the performing arts. Now therefore, I, Patrick Kale, mayor of the city of Muscogi, do hereby recognize and commend the Muscogi High School One Act team for their outstanding accomplishments at the 6A state one act

competition and their continued representation of Muscogi with pride, leadership, and artistic resilience excellence. Thank you everybody. Good job. [applause]

[applause]

that [applause] [snorts] your name. Everybody come over here. Thank you. [applause]

Now these youngsters If I messed up on anybody's name when you come up here, kick me in the leg. He's really going to go for it.

If they're going to hold that, you hold that. Okay. Good job. Lot of talent here tonight. Welcome everyone to tonight's city council November 24th, 2025. Uh first we'll have our invocation by deputy mayor. prayer.

Dear Lord, once again, we just come giving you glory and praise for another day. And during this Thanksgiving season, we come to give you thanks for not only things you've done for us today, but the things that you've done for us all year and all our lives. We just ask that you would just look upon us tonight as we come together as your city leaders. We have decisions to make and we want to make sure that we make the things that are pleasing in your sight. And these are many of the blessings we ask in Jesus name. Amen. Amen.

Amen. Next, we'll have the flag salute. Attention. Salute. Pledge. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Now, the Oklahoma pledge. I salute the flag of the state of Oklahoma. It symbols of peace unite all people. Okay. May we have roll call, please? Mayor Patrick Hale here. Deputy Mayor Derek Reid here. Jamie Stout here. Tracy H

here. Shirley Hilton Flannry. Melody Cranford here. Dan Hall here. Tom Martanddale here. Mike Broly here. Uh [clears throat] we've got uh Miss Shirley Hilton is not feeling well tonight. Could I have a motion to excuse her? Second. And we have a motion and a second. Roll call, please. Mike Broly. Yes. Tom Martell. Yes. [clears throat] Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale.

Yes. Next, we'll have the approval of minutes. Does anybody have any observations or corrections? For approval. Second. We have a motion in a second. Roll call, please. Mike Broly? Yes. Tom Martanddale? Yes. Dan Hall? Yes. Melody Cranford? Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Next, we've got the consent consent agenda items 1 through 7. Does anyone uh have anything they want to add or pull out of that?

Real as presented. Second. And we have a motion and a second. Roll call, please. Mike Broly, yes. Tom Martale, yes. Dan Hall, yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reid, yes. Mayor Patrick Kale. Yes. Item passes. Uh, regular agenda items. Number eight, please. Hold a public hearing and consider approval of ordinance number 4279A, a request for street closure for property located at Owen Street and Boston Avenue to allow for new construction and if approved, authorize staff to update the official zoning map of the city or take other necessary action.

Okay, we will now open a public hearing. Miss Sarah Winkle. Yes, good evening. Um, this applicant is requesting that the street be closed to make way for construction of the new Bass Reeves Memorial Public Safety Complex that's going to be constructed on this site. This went to subdivision review committee on October the 14th and was approved with the conditions that the utilities could be rerouted. Um, being in talks with all of the utility companies involved, um, this can be done before construction begins and we do recommend approval of this ordinance. so I can answer any questions that you guys might have. Move for approval. Second.

If if there's no questions or statements, we'll now close the public hearing. Move for approval. Second. We have a motion and a second. Roll call, please. Mike Broly? Yes. Tom Martanddale? Yes. Dan Hall? Yes. Melody Cranford? Yes. Tracy H? Yes. Jamie Stout? Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Dale. Yes. Motion passes. Item number nine, please.

Hold a public hearing and consider approval of resolution number 3063, a land use amendment for the property located at 601 North Sea Street to allow a reszone of the property from C1 local commercial and C2 general commercial to C2 general commercial. and if approved, authorize staff to update the official zoning map of the city or take other necessary action. Okay, we are now in a public hearing. Miss Winkle,

thank you. Um, the applicant on this has requested a reason of this property currently located at 601 NorthC. Um, as of right now, it does not conform to the 2025 Muscogee uh comprehensive plan and future land use map, which is the reason for the request for the land use amendment. This property is going to be used to um for commercial purposes. And so we do recommend approval of the resolution to allow for the land use amendment. And I can answer any questions that you guys might have. Any questions or comments? If not, we'll now close the public hearing. Move for approval. Second. We have a motion and a second. Roll call, please. Mike Broly. Yes. Yes.

Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Jerick Reed. Yes. Mayor Patrick Kale. Yes. Item number 10, please. Hold a public hearing and consider approval of ordinance number 428A. A reszone request for the property located at 601 North Sea Street. Reszoning the property from C1 local commercial and C2 general commercial to C2 general commercial. and if approved, authorize staff to update the official zoning map of the city or take other necessary action. Uh we are now in public hearing. Miss Winkle, please.

Yes, thank you. Um so this is part two. Um this is the reszone request for that same piece of property um to make it to where it is all uniformed um zoned so that they can have one zoning instead of a split zone. The two lots have been consolidated. So, it is one lot that we are requesting to be zoned and we do recommend approval. Okay. Uh if there's no questions or comments, we'll now close the public hearing. Move for approval. Second. We have a motion and a second. Roll call, please. Mike Broly? Yes. Tom Martale? Yes. Dan Hall? Yes. Melody Cranford? Yes. Tracy H? Yes. Jamie Stout? Yes. Deputy Mayor Derek Reid? Yes.

Mayor Patrick Kale? Yes. Item passes. Number 11, please hold a public hearing and consider approval of ordinance number 4282A, a request to reszone the property located at 2807 Court Street, reszoning the property from R1 single family residential to R2 family residential and if approved, authorize staff to update the official zoning map of the city or take other necessary action. Okay, we are now uh in a public hearing. Miss Winkle,

the applicant on this one has requested to reszone the property from R1 single family to R2 two family residential. The proposed use of this property is going to [clears throat] be for residential use. The request does conform to the future land use map and so we are recommending approval on this and I can answer any questions you might have. Any questions? Are they going to make a duplex out of this? Are they going to tear it down and build a new one? Um, they are looking to turn this into a two family zoned property um for a duplex. And if that does not work out, then they can still put a single family home on the property.

Uh if if nothing else, we'll close the public hearing. Motion to approve. We have a motion. Second and a second. Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Tracy H? Yes. Jamie Stout? Yes. Deputy Mayor Jerick Reed? Yes. Mayor Patrick Kale? Yes. Item passes. Number 12, please. Hold a public hearing and consider approval of the preliminary and final plat for roadhouse edition located at 2914 West Shaune consisting of 2.59 acres or take other necessary action.

Uh we now have an open public meeting. Sarah, please. Yes, thank you. Um I would like to note that there was a scrier's error on the acreage and it should be listed as 2.48 acres as per the final plat. Thank you.

Okay. This application was submitted by Cook and Associates Engineering and indicated that the property is being platted in preparation for new for a new commercial restaurant to be placed on this property. Uh both the preliminary and the final plat went to subdivision review committee on November the 3rd. Uh the preliminary plat and the final plat both comply with the requirements of the subdivision regulations and were approved. Uh the site plan also was looked at on November the 3rd and was approved in that same meeting. Uh staff does recommend approval and we can answer any questions that you might have. Any questions or comments? Just a good bit. Yep. It's a good record. Uh if none, we'll close the public hearing.

I move for approval as amended to the 2.4 acre 48 acres. Thank you. I'll second. Roll call, please. Mike Broly? Yes. Tom Martale? Yes. Dan Hall? Yes. Melody Cranford? Yes. Tracy H? Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item passes.

Number 13, please. Consider approval of resolution number 3065, a resolution to declare bridge inspection responsibility by local governments for compliance with national bridge inspection standards providing for a selection process for an engineer and a contract duration beginning April 1, 2026 and ending March 31, 2028 or take other necessary action. Mr. Riggney.

Yes, thank you. So we have a number of bridges in the city. These bridges require a uh inspection on some are on a six-month basis, some are on a year basis, and some are on a two-year basis. So, um we have some options for what we can do. You can select from a pre uh selected group of engineers. You can interview your own engineers or you can let ODOT decide who your engineer is going to be. Historically, historically, we've let ODOT decide who our engineer is going to be for those inspections. We uh would like to choose to opt that again as it's reflected in that resolution and we'd be happy to answer any questions if you have them.

How many bridges do we have that we need that are you think need to be repaired right now? So that's a that's a tricky question. If it's a if it's there's different levels of repair. They all need general maintenance on them. Um, but we don't have any that have been deemed you need to repair today. I remember when I was on four years ago or six years ago now that there was several bridges that were in dire need of help and I didn't know if we ever got those fixed or some like the one out there on uh Gullet right there by uh what is it?

Yeah. So, we we have done uh mitigation to those to make sure that they are up to date on their inspections and um that's why we have the inspections to make sure we stay up on those. It's crazy how my memory works. Any other questions or comments? Roll call, please. I have move for approval. Second. Jeez. Now, roll call, please. [clears throat] Hold on. Mike Broly, yes. Tom Martanddale, Dan Hall, yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reed, yes. Mayor Patrick Ka,

yes. Item passes. Number 14, please. Consider approval of resolution number 3066 amending the city of Muscogee municipal budget for fiscal year 2025 2026 providing for the transfer of excess general fund revenue from fiscal year 2024 2025 into a stabilization account and special project fund in accordance with city code 2-552. Excuse me, I lost my place. providing for the increase of the general fund budget providing for the transfer to the Muscogee redevelopment authority or take other necessary action. Yes, sir.

Yes. Uh thank you, mayor and councel. Uh in front of you, you should have a detailed list of all the items that uh we are requesting in this year's meteor budget amendment. Uh we have previously discussed them. U happy to answer any questions and staff just recommend approval. Do we have a slide so the public can go through know what we're doing on those items and dollar amounts? I do not have a slideshow. Can we go through those items so the public knows what? Yes.

You want me to go through just the special projects list? Is that what you want me to go through or just each? Yeah. just so they know what we're what we're trans what monies we're transferring around.

Okay. Um accordance with our midyear budget amendment, we are going to be moving uh prior year monies. Let me get my appendixes out. Sorry. Uh this year uh the transfer to the uh stabilization account will be in the amount of $760,11244. that is to uh continue to build up our reserve fund uh in compliance with our uh ordinance. Uh the amount transferring special projects this year is1,167,46282. Um in front of you, you should have the detailed list [clears throat] of items. You go ahead and go through each item.

Yes, please. Okay. Uh the first item is a uh debt service transfer to the MRA to cover interest on one of the notes held within the MRA in the amount of $468,298.91. The next item is for professional services uh in the amount of $40,000. Uh mainly that's for our strategic plan that we are currently working on. Um, we have a URA street project um over in the tiff district that we're uh doing some road repair on that's for 115,000. Uh, we have some general facilities grounds and maintenance in the amount of $200,939.91. Uh, we are going to purchase some code enforcements, get them some vests for 10,000. Uh we're going to uh provide Hatbox Sports Complex with $50,000. Uh we are providing uh employee staff with a stipend of $500 each. That is gross. Uh that totals $172,500. We are going to uh provide the police department with u a drone program for 15,000. Um the fire department uh needs some facilities uh money in the amount of 8,000. Uh we're going to provide the fire department with a smoke machine for their uh training facility in the amount of $1,200. Um we're going to purchase a emergency management a water wagon in the amount of $13,524. Uh we're going to um [clears throat] provide 10,000 for our backflow prevention program, which is a program that the city currently has. Um for fire station number five, we got

48,000. That is for when the fire station over on uh York Street gets tore down. Uh that's money for for temporary housing of the fire department. And at last, we got the Seah Hall boilers for 15,000 that needed some inspection and repairs. And then just to clarify, the Hatbox Sports Complex funds that will be used for the like baseball and softball fields, correct? Yes. Thank you, Dennis. Any questions or comments? We still have the exhibits. Oh, sorry.

Yes. uh we are going to uh increase the general fund in the amount of $477,985. That is to cover uh raises that were given to the uh unions. Uh we've got $200,000 that we're going to increase in our uh grant match funds. Uh this year we didn't have any uh but right now we're able to uh infuse 200,000 into our grant match fund. And then as part is the uh the transfer to the um oh sorry uh we are going to be transferring $6,198,800 from the general fund reserves uh to the MRA. That is to pay off uh note acred interest on the current note that the MRA holds. I think that's And then the CIP

ah jeez improvements sorry. [clears throat] So yes this year the new 2025 uh CIP fund was that CIP passed. So we are um starting that fund out. Uh that will be of course that's just a sales tax revenue projection of $2,180,456. Uh the first two projects that are going to be uh included are the library remodels. um $680,456. That's not the total amount that the library was going to be given, but that's all that we have within this budget capacity for this year. And then 1.5 million for the civic center.

Thank you. Dennis, can you do me a quick summary? We we arrive at this point every year, the midyear budget. Can you explain that how we got to the point of making these amendments? I want it appear that we just moving money around. Yeah.

So, um after the first three months of the new fiscal year, we close out the prior fiscal year. Um any excess revenue over expense from the prior year. Um we have a stabilization calculation where we uh try to keep our reserves at at least of course 20%. We're trying to achieve 30%. I think we are currently with this would take us to 22.5%. So we use that calculation. So this is in previous discussions we always said that you know we get to have a you know we do a budget amendment you know once a year and a lot of places don't get to do that. So we um when we figure out that calculation number, we move that certain amount into reserves and that allows us to create that special projects fund which was the big list that I went over. And then of course we try to plug in some needs that we maybe were not able to fund with the initial budget.

Thank you, Dennis. Thank you very much. Good job, Dennis. Okay. Number 15, please. We forgot. Let's vote on that, everybody. I'll move for approval. Second. Have a motion in a second. Roll call, please. Mike Broly, yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reid. Abstain. Mayor Patrick Kale. Yes. Item passes. Item number 15, please

consider approval of resolution number 3069 directing the filing and notification of the publication of supplement number 26 to the Muscogi City Code of Ordinances or take other necessary action. Uh, mayor and council, this is a yearly housekeeping item that is required by section 14-110, title 11 of Oklahoma statutes. This resolution will formally adopt all the resolutions and ordinances that have been passed by council uh through September 30 of 2025. Staff recommends approval. I'll be happy to answer any questions. Move for approval. Second. We have a motion and a second. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall.

Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reid. Yes. Mayor Patrick Kale. Yes. [clears throat] Item passes. Number 16, please. Receive, report, discuss, and consider approval to accept the fiscal year 2023 2024 audit performed by Hood and Associates and take other necessary action. Mr. Dennis Reed. Uh yes, we have Violet Kirk Doll with uh Hood CPA here to u discuss that audit and answer any of your questions. Good evening.

Good evening. Hope everyone is doing good. Um, I think everybody received a copy of the audit previous to tonight. So, I'm going to just go through the report on areas that I feel are important to communicate. And this is 108 page report. So, I want to not hold you up longer on your agenda for tonight. So, we're going to start on page one of the report, which is the independent auditor's report. And again, this is for your audit for the city of Muscogee for June 30th, 2024. In our opinion, your financial statements are presented fairly in all material respects as of that date. And we conducted our audit in accordance with auditing standards generally accepted and government auditing standards. And then we're going to go over to um the financial statements which start on page 13. And this is what we call a statement of net position. And this is what we call a governmentwide uh financial statement presentation. meaning that it's all uh funds that are held with the city and uh proprietary funds and governmental funds that are as of June 30th uh 2024 and as of uh total assets as of that date was 497,132 497,132,000 we had total liabilities 225,244,000 and then we had that makes your net position or net equity overall of 278 8,271,000. So, we're going to go to page 14, which is very micro print and hard to read. Um, but we're going to This is a statement of activities, and it's basically an income statement, but it starts with the expenses, reporting the expenses first. And, um, it starts with the total primary government, which is all citywide in the first column there. Total expenditures were 78,833,498. And then you're going to work to the

right and that applies the program revenues to those actual departments and activities which were 53,664,000 of revenues towards those programs. And then we're going to drop down to the next section where it says general revenues and it says total general revenues citywide were 48,366,000. So, we had a total change in net position or a net income citywide was 22,597,000 as of June 30th, 2024 fiscal year. Page 15 starts your next set of financial statements and [clears throat] this is what we call the fund financial statements and this is for the city funds only including the general fund and all special revenue funds and total assets on this report was 70,844,000. We had total liabilities 16,134,000. We had unavailable revenue of 5,619,000. And that makes your total fund balances 49,90,000. The next page, page 16, is a reconciliation of this financial statement to the first set of financial statements um on the governmentwide for for showing what the differences are. Basically this the differences in these assets and the first assets for government are capital assets and debt for notes payable and compensated absences. So that reconciles the two together if you want to follow that through. On page 17 this is a statement of revenues expenditures and changes in the fund balances for the governmental funds and total revenues were 55,416,000. We had total expenditures of 80,675 and then we had total other financing sources of 18,089 which were transfers in and out a net of that. So we had a total net and change fund balances for the city funds of a negative 7 mill

7,169,000 for fiscal year 24. Page 19 starts the statement of net position for proprietary funds which is your u business type activities including the m municipal authority the foundation and some other uh smaller enterprise funds. So total assets for fiscal year 24 was 350,556. We had total liabilities 161,980 and we had total net position 188,195. Page 20 is a statement of revenues, expenses, and changes in your fund net position. For the proprietary funds, we had total operating revenues overall 42,57,000. We had total operating expenses 10,590. We had non-operating revenues and expenses a negative 1,967,000, which is where your interest income and interest expense comes in. And then we had a change in net position this year was a net income of 10,822,000. So on page 21 is a third's financial statement that's presented for propri proprietary funds. This is a statement of cash flows and operating activities provided 33,842,000 and in cap non- capital and financing activities we used 18,677,000 and then capital and related financing activity where we purchased capital assets and paid on your capital debt. Uh we had inflow of 66,773,000 in cash and we had investing activities where we used 4,863. So overall, your cash and your proprietary fund balances increase $77,74. So we're going to go over to page 23, which um starts the notes to the financial statements. And the beginning of the notes is basically your

accounting policies [clears throat] that have been adopted over the years. They did not have any changes this year. So we're going to go over to page 38 to where the notes do have some actual changes for the year. In the top of page 38 on the proprietary fund financial statements, you'll see a big amount of called restricted assets, cash and investments. That's 86,851,000. And that's basically to have to do with all your construction debt that you have that we have in trustee accounts. Um accounts receivable as of June 30th, we had uh government funds had 5,413,000 and business type activities had 2,777,000. We had some notes receivable and lease receivables as of June 30th that are included on the financial statements. And then we're going to go to page 39, capital assets. And on that governmentwide financial statement, capital assets for governmental activities were 85,190,684 and netbook value. That's your cost left through depreciation as of June 30th, 2024. Business type activities had uh a netbook value of 104,798. On page 41 as a long-term debt, we had governmental activities long-term debt. We had 21,79,000 and that's detailed there on that schedule. And on page 43, we had the business type activity. Total long-term debt was 145,253. [clears throat] The top of page 44 shows you your changes in your long-term debt. Um we had additions for governmental activity 643,249. We had uh dep uh payments on principal 6,142,000 to make that ending 27,606. Business type activities we had additions or uh proceeds 80,555 and debt payments were 4,636. Down at the bottom is some annual debt service requirements for each government

and [clears throat] business type activities for the next five years. So, we're going to go um over to uh page 48. This this is going to just start some pension disclosures that we are going to kind of skip through because there's a lot of detail in those. We're going to go to page 58 and shows that we have some commitments and contingencies at uh June 30th, 2024, which were some construction commitments. We had some interfund uh transactions and lease agreements as of that date. And then we had some contingencies which have to do with your grant programs and some litigation. The litigation is covered by insurance. There's nothing to disclose as far as any kind of liabilities. Um so that's there's no liabilities in the financial statements, but we just have to disclose that they they exist. So then we're going to go over to page 66, which is a note [clears throat] on your budget and actual for the general fund, which is the only required fund that we have to include with the report. But we had budgeted final revenues of 43,479,000. We we collected 44,12,000. Expenditures we budgeted 39,941,000. We spent 37,741,000. Then we're going to go over to um the next section. The next few pages or several pages are combining totals which are included in the reports that we've already talked about. It's just in individual fund activities. So if you wanted to look up a specific fund, you can look on those schedules. Page 95 uh starts another auditor's report that we have to issue over internal control over financial reporting and compliance with laws and regulations. Part of performing the audit is we look at the internal controls over dispersements and receipts and um any kind of financial assets that we have, we have to look at that and test. And then on compliance, we look at compliance with laws and regulations, payroll tax filings, any kind of grant

agreements or uh requirements we have uh to comply with. And we had a couple of findings on that which we'll find we'll look at the b the the ending. They're the same findings that we have every year. Um page 97 is a report on compliance for each major program. um for federal awards that that we rec receive for federal uh grants, we have to conduct what we call a single audit, which is another level because we go over $750,000. We have to conduct that next level of audit and do some um compliance testing on that. Um so in our opinion, uh you complied in all material respects with those programs. Page 101 is the detail of all those federal and state awards. And as of fiscal year 24, we had uh total expenditures and federal awards was 5,43,000. Over on page 103 starts the step schedule of findings and question cost. Just as a summary of the auditor's results, um the uh type of opinion that was issued on your financial statements was unmodified, meaning that it was a good good report. We felt like you had had nothing that would cause you to be material in this statement in your financial statements. Federal word awards the type of auditors report again was unmodified meaning that we didn't have anything on our compliance testing that would have caused [clears throat] us to modify our opinion. There are two major federal programs that we are identified as major and those were the ARPA grant and the hazard mitigation grant program. Page 104 is a schedule of findings and question cost. And um again I mentioned on we had on internal controls we had one finding and this was basically again a repetitive finding that we have on the timing delay that we have in conducting the audit and um this is a result of several things that we mostly it's component unit reporting that we it causes us a delay in getting the audit done because we can't complete the city

audit unless we have the components to include those the amounts in the report. compliance finding is just a followup of uh the the timing issue because we weren't able to file the 2643 with the state of Oklahoma the state auditor's office and then on the second or two 2024-3 that's on page 105 the data collection form is to do with the federal audit uh single audit that we have to file can't be done because the audit is late. So and again that's that's basically the the same findings we've have every time. 106 is the prior year schedule of audit findings. And the only difference between this year and last year was that we had the civic center uh finding last year that was now been resolved and and included in the city.

So every year we have a timing issue. Is that with more cities in the scot right? Oh yeah. Yeah. Does other cities have timing issues like we do? Yes, it does. Especially if you're com you're dependent on those component units to be able to get you the financial information. You're you're basically at their will, you know, you have to wait till you get those to get your audit completed, you know. So, a lot of people have other reasons for being delayed, you know, but that's mainly yours is because of having to wait. I mean, we could have maybe had this done 6 months earlier if it would have been not having to wait on those last minute reports. I just know that in the past a lot of our citizens are worried about that because it keeps reoccurring and they're like, "Well, fix it. Fix it." And we're like, "I don't know if we can fix it."

Well, we can't until the component we I don't know that there's anything you can force on those component units that I [clears throat] know of. But I do know that we we are we were two years behind. So, now we're just one year behind. So, we we are making headway. It's just a matter of it's, you know, we're still going to, you know, I talked to the CPA just last week about how soon am I going to get fiscal year 25 to finish, you know, and and he said, "Well, we're waiting on the component units. It's probably going to be February, you know, before I can even start my side of it." So, um, so it's just a reoccurring problem that we just So, it's not actually the city's fault. It's what we're waiting.

Yeah. I mean it there there can be some a little bit of delay on information but they can't do what they do until we get the close of the next year. So it could be you know it's just a it's a domino effect that's continues and we think Dennis is doing a great job. So we just we want to make sure that everybody out there doesn't think it's Dennis's fault. Right. Right. No no we we he completely complies with all of our requests. Um but it's you know like I said he can't do things certain things he can't do and get to the CPA until we get the previous year closed. And so that it's just a a constant cycle until we can get caught up on the component units. And like I said, I don't know that there's anything that you can enforce upon them to to get any quicker. But thank you.

I did want to say also to um the citizens that they can find that report on the audit report on our website. So it is there um so that they can go through that. I just followed through it while you went through it. It's easy to um to find audit reports. There's 17 documents is at the top and I was able to go all along. Yeah. And I appreciate you all hanging with me going through it. It's a lot to go through, a lot of information. So, [clears throat] thank you. You're welcome. Thank you. Any questions or comments? Any other We accept the report? Yes, sir. We do. I make a motion that we accept the audit report. Second.

We have a motion and a second on accepting the report. Roll call, please. Mike Broly. Yes. Tom Martale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Thank you all. Have a happy Thanksgiving. Thank you.

17. Please. receive a presentation from the Oklahoma Music Hall of Fame as to the state of their funding and consider approval of a cooperative agreement between the city of Muscogee and the Oklahoma Music Hall of Fame for the fiscal year 2025 2026 in the amount of $60,000 for the implementation of cultural and tourism development of the great Muscogee community with a one-time allotment in the amount of $15,000 for building maintenance and take other necessary action. Miss Bowdenhammer.

Thank you. This is our annual presentation from the Oklahoma Music Hall of Fame and we do a contract every year where the city helps fund their activities. It's for $60,000 and then we're doing a onetime special a lotment of $15,000 and that's for building maintenance. And we have someone to present from the Oklahoma Music Hall of Fame.

Thank you very much. It seems like, pardon [clears throat] me, it seems like the the phrase that comes to mind for me for our current position of the Hall of Fame has to do with uh boy, it's been growing pains this year. We have been out of our building for nine months. We have three months, we think, left to go before we move back into our building. And uh and being out of our building, we have missed a lot of things. We've missed our events. we we haven't had any Saturday night events or weddings or parties or meetings or Rotary Club meetings or we've missed everything because we just didn't have a place. Uh so it's been a tough year and it's been a quiet year and uh we have adjusted our staffing accordingly. We have uh uh some but there's there's great news on the horizon as you all know. [clears throat] Uh Mr. Francis was with us a couple weeks ago. We did a walkthrough with the lieutenant governor and Jamie Stout was there as well and we got to see his enthusiasm at the current condition of the building and he is uh he still holds true to the fact that he wants Muscogee, Oklahoma to be the number three tourism spot in the state and he's pretty serious about it. He says, "We're not going to forget you. We're going to stay with you all the way through this thing. There's going to be billboards. There's going to be a lot of public uh publicity, marketing, all of that." So to that end, we're having a meeting next week uh with some of the state marketing team, advertising team, and uh we're going to start putting together our plan and really start organizing how we're going to move forward to to really move this thing up a notch. And uh so I'll be glad to answer any questions. It's very exciting for us. We the outside of the building is as as this tourists and all the people that would go by that building, they're just complaining. Boy, it's awful. It's so ugly. There's nothing going on. Yes, there is. We've seen the inside of that building

and there is inside says it all.

The inside says a lot. Um, and it's very, very exciting. Uh, one small thing that's just fun for all of us, I think, that's involved in the hall is that, you know, that it's a 1903 building, best we can tell, and the flooring was put in in 1907. We've told the contractors, don't touch our floor. The floor will remain like it is. So, it's everything in that room is going to be big and it's going to be nice and it's going to be clean and it's going to be pristine and state-of-the-art, but our floor stays old, ugly, tired, 150 year old wood. So, uh, but I'll be glad to answer any questions and I'll be glad to discuss with you how how we're looking for the future if I have any any questions. Anything

does everything appear to be on schedule? On schedule and we're looking forward to the spring of 2026. We are and I've gone through the contract, our agreement, our our cooperative agreement and everything that's listed in the agreement. We are currently doing and or about to do as we hit those thresholds and dates and you'll have uh Miss Tracy, you'll have our list of dates for next year for meetings and all that by your deadlines. So, we're on track for certainly following through and doing our part. Fantastic news. Yes. With that, I move for approval. Second. We have a motion and a second. Roll call, please. Mike Broly.

Yes. Tom Martanddale. Dan Hall. Yes. Melanie Cranford. [clears throat] Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item passes. Thank you very much. Have a good evening. Thank you. Item number 18, discuss the operations and maintenance state of affairs and partnerships with the city to support youth baseball, softball, and soccer at Love Hatbox Sports Complex and take other necessary action.

Good evening. I'm here with um my powerpoints. Uh real quick, our user groups again uh for the 2025 and 2026 calendar years. We have had we have a list of recent repairs that we've made. Um I have Keith Fitzworth, our Hatbox sports manager here as well. So if there's any specific questions related to uh fields repairs, he's here to help me with that. Field works continued and we've been very pleased and the leaks have been very pleased with the field work and the hard work of our staff. Um we have ongoing repairs and maintenance and some of these things are uh general maintenance that that is ongoing. uh summer just list to-do list that we'll be working on through the offseason and be prepared for spring spring ball.

We uh have 2026 calendar almost full. So we will be gearing up and ready uh to hit the ground running in uh February and March for sure.

So over 25 tournaments right now that we're securing for the for the year. And this is uh our list a kind of wish list but we think items that are able and and with this uh special projects funding we'll be able to uh work with the user groups and decide and prioritize what the needs are and what everyone would like. And that's my report. [snorts] Any questions? Questions? I'd be happy to answer.

If not, we have some citizens that would like to come up and speak. [clears throat] Thank you. Sheila Rippy.

Thank you. Just give us your name and that's all we need. I'm Sheila Rippy and I've been with Green Country Girls softball for I don't know 15 years or more probably. Um agree I agree 100% with Brooke on the stuff that she's been um that she posted up there that the things that we've asked for that that they're working on. We're seeing improvement. Um Mr. Francis has been out there. He's done walkthroughs. He's been a major major help for us. Um several times over the years I've asked for help. We've asked for help for fixing things, different stuff, and our emails go unanswered. Um, we've reached out to the parks directly. Some emails get answered or we'll look into it and and most of them don't even get answered. Mr. Francis has been a key key [snorts] person in helping getting some response on that. So, we're finally getting some things done and we're we're pretty excited about that. So, um I guess I don't really have anything other to say other than just that thank you. I told you I would trust you because I've been the negative Nancy and I've been the person that says, "I'm tired of dealing with the city. They're not helping us. They don't listen. They won't answer my emails." He's been key and I appreciate you. Thank you.

Well, I can tell you that Mr. Francis's response, he will respond. No doubt about it.

That's who he is. Uh Nicole Bowling, please. I'm Nicole Bowling. Um I'm treasurer for Muscogee Youth Baseball, baseball coach, soccer coach. And I have to say thank you guys. Um we have noticed the improvements. Um I don't know if you guys know this, but for soccer daylight savings, they were out there opening up the football fields, so we had lights, which was game changer. Um in the meeting we had they had mentioned a communications app that we could possibly use. Um because they're have it's a growing pain. I get it. Um for example, they were repaving the soccer fields while we were having games. We had teams coming from out of town. Um this is before we had our big meeting. So it's little things. Um, but we need a better way of communication like Sheila said. So, any questions? [snorts]

No, but we'll we'll certainly visit that Josh Cotton. Just your name and that's it. Josh. Josh Cotton. And uh I'm up here today to kind of represent two different groups. I'm not sure how that works, but um MSKO Youth Baseball Association and then also the Green Country Youth Athletics Association. Uh the second one's probably new to most of you. It hasn't been something that's been formed for very long, but uh we had some really good questions from some of these conversations that we've had over the past few months. and um they led into some other questions about some of the other organizations that are out there utilizing the complex and why they weren't having issues that we were having or they were having issues that we weren't having and so on and so forth. So we decided to get together uh Muscogee Youth Baseball Association, Green Country Girls Softball Association, and the Muscogi Soccer Club, and we decided to form an association together uh to leverage our expertise, our experience, and put our boards together. and we just felt that it would be a lot stronger to have um all that experience in one place communicating effectively and also communicating with you guys more effectively and constituents and and our shareholders which are our parents and coaches and so on and so forth. So, um as far as some of the things that have been seen tonight, that's phenomenal. Uh Parks and Rec's doing a really good job. We did a walk through with Mr. Mr. Francis. we saw a lot of really good repairs that we had been wanting to see. Um, and they happened, you know, when they probably needed to happen during that fall um, season that we had to cancel. And so, I don't know if they could have done it at some other time, but we're we're happy to see them. We definitely

think that the kids safety, uh, the parents safety, the coach's safety, uh, is paramount to what we do out there on all all levels with soccer, softball, and baseball. So, and also applaud you guys for the approval of the 50,000 to the sports complex. Um, as I understand it, I think that's going to go for safety repairs and some infrastructure repairs to make sure that we keep that safety level up for our players and parents and coaches and the shareholders that go out there. So, thank you guys. Um, I think one thing that we're seeing, um, that we're still working on, and kind of the analogy I was thinking about is, you know, we we have Thanksgiving this week, which is very exciting. And, uh, if you've ever cooked that dinner, it's very, very exciting, but we're doing really, really good with the turkey right now, which is the maintenance of the facilities. And I think where we're lacking a little bit is probably on the dressing, which would be the communication. um the tournaments that have been approved that are going to be out there. It's pretty much the first time we're all hearing about it. Um or according I'm sorry, let me retract that. Uh the last city council meeting was the first time we had heard about it. The Green Country Youth Athletics Association all got together and discussed that. We hadn't heard about any tournaments and it makes it really difficult for all of our organizations when we plan on uh running tournaments to help fund our organizations. uh it almost feels like you're doing it you we run into an internal competition and trying to find dates and so on and so forth. So uh so the communication definitely could be a little bit better I think and I think that's something that we've discussed and uh me and Mr. Francis and the group and I think we're going to work on that. So we're excited to see some better communication. So, um, Miss Crford, you had mentioned, uh, during our last meeting

about registration, and I'm really excited to let you guys know about baseball. Registration's open. Uh, we decided to put our money where our mouth was, and registration is free for spring, okay,

for all u participants. So, we're very excited about it. We feel like that's a way to come back from this kind of dismal fall experience that we all went through. And, uh, we think we can attract some some kids to come back and play. Um, one of the byproducts of that is, uh, that's a funding mechanism for us that helps offset the cost of insurance and umpires. So, that'll put us at a disadvantage, uh, when it comes to funding. So, that's definitely something that, um, we're exploring. We've had some conversations about possibly the concession stands and um exploring that option to where maybe baseball and softball could possibly take over our concession stands during our seasons to help funding for situations like this where we can decrease registration cost to zero for our for our kids around the schedule. So, [clears throat] uh we're very excited to continue those conversations. Uh, I believe soccer already has their concession stand, so they're they're generating revenue from that, which will help them tremendously, and we we hope it does, and we're looking forward to ways to be able to help them. So, um, I think that's all I have. That was a lot for a couple of months. So, thank you guys. Thank you guys for your time in parks. Thank you guys for doing everything you're doing. So,

thank you, Josh. Thank you, Josh. Uh, any questions or comments? I just want to say it's it's exciting to see us all working together on the same page and working to increase our participation in the events and everything out at the sports complex. So I appreciate parks and reccks and Mr. Francis working together with those with our groups to make all this happen. So with that I move for or it's just a report so we don't need Mr. Mayor if I could. Yes sir.

Um I'd like to recognize Brooke for her her work. Um I threw a lot on her here in the last couple of months, but she's been equal to the task. And to Keith, uh Titworth, um a lot of the a lot of the work falls on him directly, and I've um I appreciate, sir, I appreciate your passion for the field and the work that you're doing. I've been able to to learn that over the course of the last couple months. So, uh, um, I think we're in pretty good hands and, uh, we'll continue to to iron out the the communication and things will continue to get better. Well, I'm [clears throat] impressed and thankful for the attitude of all parties. That's very that's uh,

that's good news. And since they posted too about the free restoration, I've received a couple texts saying thank you for that. So, thank you to Parks and Reck and for the leads to on making that happen. Okay. Uh, with that, item number 19, hold a discussion and take any necessary action to implement a food for fines program to assist the citizens of the city of Muscogee with payment of outstanding municipal fines for the period of December 1, 2025 through December 19, 2025. Miss Jamie Stout, please counselor.

Yes. So, I had seen a post that Fort Gibson had posted a couple weeks ago where they were doing this similar thing to help, you know, do community food drive or and then so for you got a $5 don discount or $5 off your fine up to $50 for every can of food that you bring in. if you want to do that way, if you want to bring food versus paying your fines in municipal court. And so I sent that to Katrina and to Judge John Tyler and they both thought it was a good idea. So I was just bringing that to council. It would council it would only go through December 1st through the December 19th of that it would be a max of $50 that they could get off. But Fort Gibson is doing the same similar thing. So, if I get a speeding ticket and I come in and give you a can of corn, I get $50 off.

You got to do $5 for a can of corn. Hey, I'm just working here. Okay. And Mr. Hall, we will actually put you in prison for that. So, I did have a question, J. Um, I know in Fort Gibson when they're doing this, people with outstanding warrants u can participate without fear of being arrested when they bring those cans. So, I know that is a stipulation in that. Um, could we add that or Yes, it was supposed to work. It wasn't. It was supposed to be set up just like 14. Okay. So, I just I had people asking about that. Yeah, thank you for pointing pointing that out. I think this is great.

It worked great for the people. And then they also wanted people wanted to know um where the food would go. I know they have a specified food bank. Do we have a specified? I was thinking like the Muscogee Community Food Pantry or Salvation Army. That was something else that I was asked about it. Katrina, what type of action? We'll just move for approval. Okay. So, that I'll move for approval. Second. Okay. We have a motion and a second. Roll call, please. Just a second. You're okay. Sorry. Mike Broly? Yes. Tom Martale? Yes. Dan Hall? Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes.

Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item passes. Number third. Number 20. Please consider approval to remove the traffic signal located at Third Street and Almongi Avenue to be replaced with a two-way stopping Third Street traffic northbound and southbound pending the completion of a warrant study on the intersection conducted by traffic engineering consultants or take other necessary action. Mr. Riggney.

Yes. So, um, we have a current warrant study going for that intersection. Um, you'll notice right now that light is out of service. It was, uh, had some wiring damage from a water leak repair that we did. [clears throat] Um, but we were looking to, uh, remove that light anyway. Uh, that light is currently with uh, TEC and warrant study. We've discussed this with the Oklahoma Department of Transportation since they do maintain Old Mulgi. uh that is a mechanical traffic signal which is an outdated antiquated uh type of technology used in a signal. So you can't buy parts for those anymore off the shelf. So if something breaks in that uh light, we have to go get it machined, custom made to fit that uh style of light. Our uh traffic signal contractor does not maintain those type of lights. So we do maintain that one in house. Um it would be uh very expensive to upgrade that to a modern-day type traffic signal um several hundred,000 um at at a minimum. So um we uh would like to see this getting taken out. We have it pending that warrant study because that study has not been completed. we have a good estimation of what they're going to tell us and that it's not going to meet the warrant. But, uh, typically we would put this on after we get that warrant study, but since that light is already out of service right now and we have a holiday coming up, we didn't want to sit idle through the Christmas season and not get an answer until January and have that kind of in uh, limbo. So, that's why this is pending that study. We do anticipate getting that study back next month and we do anticipate that light not meeting the the warrants for uh light at intersection. Be happy to answer any questions.

I went through there today I believe uh the stop signs. I could see the big black patch where we had dug quite a hole. Um traffic seemed to move move smoothly for smoothly for me today. So, might be a good deal. And I do remember those old stop lines, the old Flintstone cartoons. They had those lot same lights. Any other questions or comments? Move for approval. Second. We have a motion in a second. Roll call. Mike Broly. Yes. Tom Martale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout.

Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Hale. Yes. Item passes. Number 21, please. Consider approval of the Crossland Heavy Contractor's bid for the wastewater treatment plant in the amount of $96,992,000 or take other necessary action. Mr. Stewart.

Yes. Council and Mayor. Uh we have this before you to approve the 96,992,000 bid from Crossman Heavy Contractors. Uh just a brief reminder, this is a a project that is under consent order from ODEQ. Uh we do have to build a new wastewater plant. We have no choice. Uh this is due to just aging in the 2019 flood event uh that had happened out there that caused most of that plant to go underwater. uh when we were approached by ODQ, it was failing and uh in some of their inspections uh they did require us to do an engineering report to uh determine a solution uh that we had to present to them in an engineering report that was done by hub engineering and at that time there was a construction cost that was approximately 72 million uh that was determined in that report. Now ODQ did review that. ODQ does have engineers on staff and they look at all things including the costs as well. Uh we did come back and get a followup to the consent order saying yes, you will uh update your plant and it was put on a schedule to uh to put in a new sewer plant. That schedule is part of your packet. I included it. It's toward the back of this agenda item. Uh and at that time uh we did have to go out for an engineering firm. uh we decided to select Olsen who had actually partnered with hub uh and they both reviewed the price of the 72 million and felt like the plant could be built for that at that time. We started the plans underway and uh well into that plan set design we discovered that we might be running up against the pricing going up and that's when we uh sat down with uh our engineers and did some valued engineering and remove some things from

that plant to try to keep that cost uh in in control. Unfortunately, it did bid. It bid at 96,992, which is considerably over what we felt like it was going to. Um, and we did sit down with the engineers and discuss, you know, why did we only get the one bid from Crosswind, which I failed to mention just now, but we only got the one bid. I supplied in your packet. There's a spreadsheet toward the end of the the stuff I put in your packet that has the answers from each individual contractor that was at the pre-bid meeting. But if you look at that, just about every one of them said the same thing. There's just absolutely too much work in the area and their their project schedules wouldn't fit ours. And they also felt like because Crosswind was here local that they would also win the bid. That bid did come in extremely high as I stated. Some of the reasoning behind that was again there's just tons of projects in this area. There is a huge inflation rate right now. pipe cost, concrete cost just spiked up. One of our local contractors, Justin Cook, is actually here and can speak to that concrete pricing going up. I know if you had a question for him. Uh, and of course the tariffs did have an effect on it. Everybody's afraid what tariffs are going to do to their marketing and are raising prices. Uh we did u go back uh and put this on your agenda uh to uh authorize Nate Allen from our bond council to present this to OWRB uh to increase the amount of our loan. Uh Avery and I actually represented the city at the OWRB ORB meeting and it was approved. Um we are looking to approve this for the bid amount that was bid. we have to take that bid amount and then we can actually work to lower that price. Uh we've discussed it with our engineers

and we feel like we can get at least 1.8 million out of it. Uh and there is a ORB loan breakdown on your on your screens. I would like to point out the contingency is a misrepresentation. That's actually the engineering fees. So uh the bid amount again from Crossman was a 969. The engineering fees was 6,360. uh construction engineering fees. That's if you have something that needs to be engineered during the project that is not working, you have to come up with a solution. It gives you a little leeway for that. And then it's actually mostly for inspection services. In a project like this, we are required to have inspectors by OWRB. Of course, the vice there's bond administrative fees that comes in with that for a total loan amount of 1,ion16,16581 and 16. That's going to get lowered down to approximately 1,ion4 322 67616. I hope I explained it well enough. I'll try to answer any questions. Avery's here. Sean and Vanessa are here from Olsen Engineering as well as Scott from our wastewater treatment plant.

Okay. I've got a question. Uh so while the contingencies aren't listed there, they are in there. Yes, we are going to have about 2.1 million in contingency. And for a project and that's in the bid price and in a project of this magnitude, you're going to need that type of a contingency. Okay. And am I dreaming or did I miss something? It seems like last time we talked about this and and voted to borrow some additional money, it it seemed to me like all the monies were like a million or or 120 million or something. Is that was I think we threw a lot of numbers out there, but that's what we came down to. So, it is the one 106.

Okay. Did didn't we throw some bigger numbers out? So, um I don't remember throwing that big out, but I do remember the 106. Well, a lot of times I remember things that never happened. That's what my wife says. Anyway,

so when we did it, there was like a deal about 110 somewhere because we were doing it was like $80 million and it was going to be like an extra additional 30 add in there to the extra loan. And one of the things that drives gives us heartburn sometimes is that uh the population, the community watches our our our meetings and they're going, "Well, you'll need another $30 million for this is what it was going to be and then y'all kind of explained that that to them." But then now it comes So we're looking at 110 then it drops back to $96 million. So then they're going, "Okay, what are y'all going to do with the rest of that money?" And those are kind of questions that we get answered in a contingency.

So what it wrapped up into a contingency, what would be a contingency? An unknown. Unknowns. So if I go to start building a building and I run into something that I didn't expect at all, then I can have that changed instead of put the change order together. I pay for it out of a contingency fund.

So soil compaction might be an example. if you went to build and and the soil you were building on um was not very stable and we needed to remediate that site with better soil so they'd have more firm compaction uh for a foundation. That might be that might be a contingency. And when we built our water treatment plant, we failed to put some uh stairs over some of the piping down in those basements and we didn't discover that until we were into the project and then we had to put them in and we paid for that out of contingency without having to put a change order before you. But but do remember that that contingency was just mislabeled. That's engineering. Conting contingency should say engineering and it's built into that 96 million. Yeah.

Okay. And the contingency is, but the 6.3 is is the engineering cost that we've already expended for the design. So most of that's already gone. It's all gone. That was the bill for design and engineering. Yes. So we we have total engineering fee, but we're getting real close. Okay. So So and inspections, final inspection fees, anything like that coming up? So the inspection fees are built into this uh slide. They're that 2.15. Okay. And that will be done probably by our third party inspection services. And we know that no that is a known cost. So we're good with that. So

and and there's a chance uh councelor that at the end of this project there may be some money left in it that we can use to either put back to the loan or or do something else at the sewer plant or buy some other type of sewer equipment. We always need a new truck. And this is one of my biggest questions that's being asked of me. Like I'm I don't understand all this. So I just got to ask these questions because they're asked to me. Um there's a rumor flying around here that even though we're building this new plant, there's a number out there like 20 or 30% that we're already behind on what we needed to build it. And I don't know if that's a true fact or not.

There's some rumors flying around big enough. Yeah. the the capac capacity. So, I wouldn't mind if our engineers come up and answer that question because they can tell you what we designed the capacity at and how it was looked at for uh the projections for why we built it at the level we built it and what we can do moving forward. So, Sean, if you wouldn't mind, would you give me some help? Good evening. Good evening. Sean McConn with Olsson. Thank you for being here.

Um So when we when we start a project like this, the first thing we got to do is figure out where we're going. Um most wastewater plants were looking at least 25 years into the future. So the initial report, the facility plan that was done for this by hub from the beginning of this job started with your base population in Muscogee and then did an an extrapolation based on current population trends looking out to 2050. So based on that population trend and that projection, they're they have a population a little over 41,000 people. And again, that's looking at the past and forward. That's all we've got because I don't know what's going to happen tomorrow. So, that gives us a um average flow rate in the plant of about eight is where we're building, which is about double. And then we have a peaking factor built into that to handle any of those off time peaks that come through.

It's about double what it is now. It's double that again. Okay. So it's uh about 16 and a half is your peak factor that you could run through the plant. Million gallons a day. Yes. So sorry that's all in million gallons per day. Yes. [laughter] So with that being said, will the AI companies that are moving here, will they affect that any with them running water through there or anything like that? Oh yeah, it always impacts it because it takes water to run them. Yeah. Um, and that's something we're actually working with Muscogee on to look at the impacts that has to the plant. We're working with those

those companies right now. Um, I know that they put contaminants in that water as far as like the antifreeze kind of a solution to cool those computers down. So, when it gets through our deal, I just wanted to make sure that our system will be able to break that down, handle it, and we don't we're not talking to DEQ in a few years about what we're doing wrong, right? and make sure we got enough to handle that. Yep.

And [clears throat] like I said, the 120 or $110 million would have been a deal if we needed it. I mean, if we're building out that far and we're build adding on, that's all I'm asking these questions for to make sure that we're look we're we're looking in the future. Even though we're a small community of about 37, we want to be 107. I don't know. But it's just I just want to make sure that we're building for the future like you said and and anything that comes to Atlanta that we're prepared for it are the ability to add on a little bit not be asking for

we're we're doing the best we can with the numbers we got. Um but yeah, based on where the plant sits today, its current peaking load that runs through it that was added into it to get to that peak factor of what we want the plant to run at when we get done. Sean, is it also safe to say that there's another part to this and it's not how much we're adding, but also looking at ways to reduce flow such as INI, things like that that are going to help consider

well help not necessarily increase our capacity, but increase our capacity. Um if we're if we have a maximum daily allowance of 10 million gallons a day and then we reduce ini um infiltration inflow by a million gallons, we've essentially given ourselves another million gallons of treatment capacity. So it's a it's it's dual approach. We're looking to build for the future, but we're also looking to fix our system to reduce unwanted waters, the rain and other uh storm water inflow that gets into our system that that hurts us as well. Okay.

Hey, Sean, I I do have a quick question as well. How does this price reflective of any other projects that that you're aware of or you you may have going? You know, you know what I'm saying? Yeah. Um, of course we're kind of everywhere across here. So to find one that is right here, this exact scenario, I don't have that. Um, similar

and similar based on recent bids here in Oklahoma, this number is falling in that trend. Um, we've talked to lots of contractors since we opened that bid last month just to see where they're seeing numbers come in and based on flow rate into the plant versus cost, this is in that trend line. It's actually slightly below it. I was glad to see uh the comments from the biders because I know that that was a citizen concern. is like why how they they just have one bid

and to to have this and to be able to say there were other biders and this is their reasoning for not accepting that bid because this is specialty work. This is not just something that any and everybody can do. And I think a lot of times we don't take those things into consideration when we make comments and statements like that. So, I'm glad that you added this for public record for people to be able to see what those contractors actually said as to why they did not accept the kids. I think it's important to note too that we have a lot of local subs that are part of this project as well. [clears throat] Mr. Cook is going to be a huge portion sitting here. So,

so yes, Grland did very good with trying to find local labor sources to help them out with this. Um, we're very excited about the project. Thank you for your hard work. Any other questions, comments? I had one more. So, what's the total estimated timeline here? I mean, when do we start? When do we end?

So, three years is the final completion on the construction contract. So, as soon as we start, they've got three years from that date. um in talking with Crossland pending weather and all that fun stuff because that is three years in the future. Hopefully in couple two and a half years we might have a plan fired up. Councilor Barley, I also put the ODQ schedule in your packet that shows you when we have to have it built by 19 but 29 or whatever. Yeah. And we should meet that. We should meet that schedule. April 29.

Yep. And right now we're ahead of that schedule. We're supposed to be under construction by spring of 26, by the end of spring 26. And we will beat that right now, especially if if we get an award now and we don't have to go rebid. We're ahead of schedule. Very good. Any other questions? Thank you. Thank you.

Next, we've got uh the citizen that's [clears throat] up to speak on this item, Mr. Ryan Low. Ryan Low. Uh, good evening, Mayor and Council. Uh, I had quite a few things I wanted to speak on uh, this agenda item tonight, but I'm I'm dumbfounded at what I'm hearing. Um, I'm almost certain that none of you guys have any clue on the particulars of this other than what Mr. Stewart has told you. And the status quo is to go with staff recommends approval. Uh, nothing against Mr. Stewart, but I've heard terms as I was sitting here as uh, crazy sounding as we could always use a new truck. We threw a lot of numbers out there. Um, your contingencies off here. Said that's that's erroneous. Said that was engineering fees. And I also heard him say that the engineering fees had almost been paid off. So, is that included in the new loan? Are we going to borrow it again? It's another question I have. Um, I came to the last public works meeting and I understand this has to be done, but I ask you guys to pause, pump the brakes, and look at this deal. I'm asking you to do that again. It's obvious that nobody knows what's going on up here. It's also obvious that we need to do something. I'm asking you to take a look at this deal and make some educated decisions. Last time we were in here, you guys had spoke about you'd already made a $80 or excuse me, $80 million loan and you needed $37 million more and you guys voted to apply for that loan. Well, now we're at a stark difference. [snorts]

You know, are you still I'm I don't understand. Are you still getting that $37 million loan? Does anybody know? Are you applying for that? Nobody. Uh, if so, that's $20 million worth of fluff. I know there's going to be things that pop up, but there's so many unanswered questions. I know that you you folks can't run your home life like that. You can't balance your budget like that. And at the last meeting when a city council member stood up and said, "How are we going to pay for this?" Which is a legitimate concern. The answer was, "We'll figure it out. We can't continue to run Muscogee like this." And I implore you tonight to do the right thing. And instead of always saying we're in crisis mode, this is an emergency and let's just run this through. I would also like to know this is probably one of the the largest projects we've ever put through in the city of Muscogee. I've never heard of one this big. How can we how can we rush this through with one bid? I have a lot of questions and I kind of got off topic here because I I can't believe what I'm hearing. I mean, it just it's unbelievable. And it was alluded to that, you know, we put in here that six other biders gave reasons why they couldn't bid. And I want to read those out to you. We're talking about a a hundred million dollar plus project. Number one, and I won't read the company, they couldn't make it fit and give it proper attention with the other opportunities that were on the t on the do on their docket. Number two, they are tracking other projects coming out in the next few months and they currently have a lot of work and it doesn't fit into their schedule. Number three, very simply, we're busy and we just didn't see this fitting a project, this project fitting in our schedule. Uh, number four, this certain U contractor did not attend the pre-bid.

They had plenty of work lined out and wouldn't have the manpower to take this project on. Number five, with where they're based out of, they didn't feel like they would be able to bid competitively of CHC and Archer Westernward bidding. And number six, engineers had reached out and let them know about the prior or the project prior to bidding, but they never pursued the project. Unsure why engineers never heard back from them. Do you guys believe that? Again, I don't think we have anything that Can I finish my time? You asked a question. We can't. We can't. You don't answer anything else. Go ahead. Finish.

Do you guys believe that? It's a $100 million project. You don't think there are companies out there want to bid that? If I was in that space and I had a construction company, I'd be knocking your door down to bid that. It's guaranteed money. It's guaranteed by the government. It's going to be paid. I'm asking you tonight to take a hard look at what you're fixing to do. I know it has to be done, but we we have to do a little better job. And good friend of mine once told me, never forget to dance with the one that br you. And that's those people that put those put you guys in the seat to do the right thing. Thank you for your time.

Excuse me. You can make a general comment. Just a general comment. Okay. You can make any comment.

I will say um we have no control over why people don't bid. All we can do is put the process in process and people choose their companies choose to do what they want to do. This is a job that is specialized and so you already know that that limits biders in itself and for one person to come forward and say that they will do it when we know that we already had the um designated time frame then we did need to move. I think that putting in a number when we voted before and them saying that they would look to see where they could figure out where they could move the numbers and kind of decrease that. They said that when we first did this. So, we put all of those frameworks in place so that [snorts] if anything happened, they would have those safeguards and for them to come back tonight and say that they were able to crunch those and move those. I think that they're doing their due diligence to do what we asked them to do. And so, um, while we understand that these things are difficult to do, they have to be done. And these are the situations that you did vote us in to do. And sometimes they don't look like you would do if you ran your home. Because if you ran your home, I'd put a fan maybe instead of fixing it. But because this is not my home, I have to do what's right by the citizens and do what's needed to be done. Uh, I've got a question. Mr. Cook, would you mind coming up and answering a question?

Justin Cook, Cook Consultant. Uh, you're a wellrespected contractor around town. Uh, is it plausible that five other companies, are those responses that you heard, are those all very plausible respons responses?

I spoke with all those companies myself. We're a subcontractor on this job. Uh for Crossland Construction, we sent our numbers to all of the general contractors and I knew most of them wouldn't bid it. Several told me they wouldn't before the bid. I thought there was three going to bid it. After the bids, I got involved a little bit on my side because I was a little worried. I had worked across them before. They are a local company. We do know them. We work against them all the time beside them. all the other comp there's only six or eight people between the Rockies and the and the Mississippi that service this area for this type of work. Water and wastewater plants. They're all too busy right now. There's multiple $200 million plants under design right now in Texas. Uh our main competitions in Kansas and Texas. Neither one of those guys have any capacity in the next two years to start a plant. So they wouldn't even take my numbers. Well, two of them did take my numbers on something, but the others didn't even put the job together. So

So it's it's just like me trying to get a good sheet rocker right now.

And it's not these are not inflated numbers. People might think that these are there's only one bidder, so they've run the numbers up. Crosslin didn't know how many people were going to bid when it was turned in. Uh these are all driven off our material supplies. the supplier on this job that's providing all the equipment, the specialty equipment, which is Hannes equipment out of Oklahoma City. We've all dealt with them. They provided millions and millions of dollars for the city of equipment. They provide everything basically north of Texas line to in Oklahoma. The main point, but they're moving into Texas and equipment cost went up over 20% on this job in the last year. hard equipment cost. It It's not in this project, but after this project bid, I got a cost increase on my desk that all of our aggregates are going up from 10 to 18% January 1, most of them 15. All aggregates affect everything from dirt to concrete, sand, rock, gravel. So, if it was to rebid, my opinion, you see a lot higher numbers. This happened. This is not a new phenomenon of the construction costs going up. Happened on Arkansas River Bridge. Ask ODOT about it. It went up 20 million in one cycle. So, unfortunately, construction costs are way high right now.

Thank you. And not coming down. Thank you for that explanation. I would take what Mr. Cook says to the bank. He knows what he's talking about and he's not lying about what he's talking about. Thank you for that. Mr. Mayor, may be recognized. Um, on the total loan amount is $96,992,000. Is that correct? That is the bid amount. That's the bid amount. Okay. So, and the bid amount is included with the Okay. So, the loan amount, what's our loan amount? We were looking at the 1065 and that's going to be reduced down by the 1.8. eight, which will get us down to 14.

Okay. And what what was the loan approved for? So, we haven't actually entered an actual number into the loan. That's what the OWRB just approved us up to that .06 and now we're going to try to reduce that down. And then that's what Nate's waiting on to get to actually put on the application to enter it. And that's going to be the one for 322 67616. Will the final number come back to council?

Um I don't think so. wouldn't I mean we can make you aware of what the total amount but the worst case scenario you're seeing 1065 8116 um with expected reductions from um in negotiations with Crossland once we've once a contract is secured with them they've already been in some preliminary discussions to make some so we don't some deductions

so we don't know what the loan amount number is right at this No, we can tell you that the 106 165 8116 would be the maximum worst case scenario. We expect it to be closer to 104 and change um and I do want to be and clarify um from Mr. Lo. So the contingency again that's that's engineering costs that those monies came out of the first trunch of loan funds that we secured back in 2024. So this entire last year they've been engineering and designing this plant and we've been paying as we go for the engineering design. And so when Mr. Stewart alluded that's almost paid. We've we uh are receiving the final bills for the work that's being completed.

We're down to the very tail end there, but that money we're not double paying for anything.

It's included into that total loan amount. Earlier or the last time we met, we did not have a good feel for construction engineering fees and observation. Since that time, we have received the uh request for proposals with pricing estimates. Um and so we are confident in the 2.15 um cost for that. So like again, worst case scenario, we're 16,1658116. Um but we and and that would be if you approve the crossland heavy bid tonight. Um the the engineering fees already been in there. We would still have to come back for construction engineering and agreement with them for whoever is selected to do that. Um and then of course the bond administration fees, those costs are built into this already.

No, that's Nate Allen's fees. Yeah. Could Could we not table this tonight and have it on our next agenda to and see what we what the that original loan amount was? What and see all the numbers laid out in front of us instead of just it all coming in and different bits and pieces. So, we've already put off the bid uh award by 15 days if you remember. And we're under the gun and Katrina, we've got only so much time to respond to the bids. It's was 45 days and we got well and we got it extended by 15.

December 5th is the the firm deadline that we're given by state law to accept the bid without having to rebid. Well, regardless of that, which is true, I don't know that we need to consider holding this off. I don't see any good reason. I'd like to make a motion that we push this to our December 1st agenda. It appears we have no second on that.

I'll make a motion to consider the approval of a Proceland heavy contractor's bid for the wastewater treatment plant. Second that motion. We have a a motion in a second. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall, I'm going to say yes, but I would like to uh when we move forward, I would like to see an itemized of cost on this job. We will have that accept. We'll present it publicly at the December 1st public

and I think that will clear up a lot of people's questions that they're they're asking right now. And just just to be transparent on this with because I know y'all have a lot of numbers that we all and a lot of stuff that's going on that y'all throwing up here and we I think if we show people where it actually went and how it's been experienced, it would clarify some of this. We'll present it publicly at the December 1st public works meeting. Yeah. As soon as we get this number finalized, we'll get that to Nate and then he'll have final numbers for us. Okay. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. No. Deputy Mayor Jerick Reed. Yes.

Mayor Patrick Kale. Uh, I want to say that from the start, Dan's been interested in making sure that he's as open uh as he can be with the community and he continues to feel that way. I think it's sincere and uh preparing things so that he can prepare the public. He gets to answer questions I think would be very very nice as I know you guys are going to do. So uh with that I'll say yes. Motion passes. Motion passes. 22.

Item number 22, please. Consider approval of the letter of agreement for joint water pipeline expansion project agreement between Georgia Pacific Muscogee City of Muscogee and the Muscogee City County Port Authority through their port capital development fund regarding the installation of an alternate city water line to enhance water supply reliability for the GP Muscogee facility or take other necessary action. Mr. Stewart.

Yes. Uh, first I want to say that Kristen and uh um Brian Scott are here from GP over here. So they'll answer any questions you might have that GP could answer that I can't. But uh we did present this a while back as a joint project between the city, the port, and uh GP to put a waterline connection in out on Hancock Street to try to solve some of the problems that GP's had when when our 24inch water line goes down over on Chandler. As you'll remember, I told you that actually has GP go out of water, which is very costly to them. So they can't really afford to be without water. And so we started conversations with them and uh the port got involved in that as well and was able to come up with the uh the G3 project. Uh and I'll remind you this agreement has Georgia Pacific uh covering 400,000 of this. Uh the Oklahoma Department of Commerce through that P3 program is going to do 300,000 and 88189 uh is going to come from the port capital development fund. uh GP had asked in their letter of agreement that any overruns would come at the city's expense. I will tell you that we went back to our engineer and talked about things that we could do if it did come in higher than expected. And one of the things we can do is reduce the size of the casing going underneath the turnpike. uh that that casing is right now going to be a 24 and it boring a 24 inch uh hole underneath the turnpike is quite expensive and it could be reduced in size although if there's any future expansion it would also have to be redone but we looked at ways to make sure we can get this project under cost. Uh so we're okay with taking on the uh added line that the city would cover any

overruns on this project. uh do recommend approval and GP again is here to answer any questions towards them but feel like this is a great improvement and by the way this doesn't just improve water for GP this takes care of that um southeastern corner of Muscogee as well so it's not just a project that will help them it it helps quite a bit of Muscogee so we're we're glad to see it going and we'll answer any questions this will be a great addition for for that side of town and we do appreciate GP Yes. Yes. Their their contributions to our community is great. With that, I move for approval. Second. Second. We have a motion and a second. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes.

Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derk Reed. Yes. Mayor Patrick Hill. Yes. Item passes.

Item number 23, please. Consider approval of the proposed corrected 2026 meeting schedule for city council and public works and finance committees as per city code 2-20 and council policy 1-2 or take other necessary action. Uh mayor and council, this item was originally discussed and approved at the October 27th city council meeting shortly after I was notified of a couple of scribers errors in the background. uh rather than holding the public works and finance meeting on October 9th as I had printed it should read November the 9th and also in the month uh of December the city council meeting should be scheduled on the 14th rather than the 17th as was presented. Uh also councelor Hall has requested uh to propose changing the November 23rd uh meeting which is Thanksgiving week uh city council meeting and he would like to propose to move that to the week before which would be the 16th. That would be up to council to decide if they wish to make this additional change or just the errors which I have presented. Um, I'll be happy to answer any questions and, uh, staff recommends approval.

And I would like to say the one reason is selfish and the other reason is selfish. So, um, we had several of our employees that were on vacation this week that took time off that had to come up here and present to us today. And I don't think that's fair to them if they're taking off the time for their family and stuff on Thanksgiving week that they've got to come up here and deal with us. So, I would like to move that to the week before and also it's deer season and I had to come out of the deer woods to come up here tonight. I move for approval uh with with amendments. Amendments. With amendments. Second. We have a motion in a second. Roll call. Mike Broly? Yes. Tom Martell. Dan Hall?

Yes. Melody Cranford? Yes. Tracy H? Yes. Jamie Stout? Yes. Deputy Mayor Derek Reed? Yes. Mayor Patrick Kale? Yes. Item passes. Number 24, please. Consider approval of an agreement with Dobson Fiber providing fiber services to city facilities in the amount of $5,125 per month or take other necessary action. Mayorings,

mayor and council. Um, so we do already have an agreement with Dobson Fiber. We're looking to renew that agreement. Um, okay. We'll add, um, we had we had several facilities that weren't completely on Dobson F or a couple facilities that work completely on Dobson fiber are fleet and fire station 6. This will put move fleet to Dobson fiber. It will replace existing fiber at fire station 6 with Dobson fiber. Uh it also increases our bandwidth here from the city from 300 megabits per second to a gigabit per second. So uh with all that the new agreement uh saves us a net uh it's a net savings of $550 a month and we recommend approval.

Okay, any questions? Does the city have any buildings uh west of 54th Street and city limits that need fiber? because as I know that city residents west of 54th Street can't get Doson fiber right now. So it's just my shameless way of throwing that out there. I believe our right. I believe our our westmost uh facility is um Hatbox. I don't think I don't think that's east of 54th. Okay. Yeah. All right. So but in in your talks and discussions with Gobson uh councelor H would not mind if you mentioned that to them. I several residents out west.

I certainly can because we're also asking them to go further south uh to uh facilitate the airport. The airport uh is on fiber now, but it's not through Dobson. It's through Eagle Link. Okay. Thank you. Motion to approve. Second. We have a motion and a second. Thank you, Mr. Cummings. Roll call. Mike Broly. Yes. Tom Martale. Yes. Dan Hall. Yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Jerick Reed, yes. Mayor Patrick Kale, yes. Item passes. Item number 25.

Receive a report from staff and hold a discussion regarding the recent federal government shutdown and any impact it may have had on the citizens of the city of Muscogee as it relates to their utility accounts and take other necessary action. Uh, Vice Mayor Derek Reid, Councelor Melody Cranford, and Councelor Jamie Stout. Who would like to start?

Um, sure. So, we got together during the government shutdown. We really wanted to do something for our citizens to make sure that during that time they uh didn't worry about their services being disconnected. We know that the government is open now. um those that were furled have received their um total fundings. Um some of those that have SNAP benefits have already received those. So we want to just figure out if anything else happens what we would need to do to move forward so that we can make sure that our citizen services are not at risk or um interrupted during those times. I think Tammy if you could explain I think two citizens did not understand about the two um opportunities for them to extend and all those things. So if you could just explain that for the record so that people can understand how that works.

So every utility customer is eligible for what we call a payment plan. It is an extension from your cutoff date. Not your due date but your cutoff date. If you receive that little yellow card in the mail that is your cutoff date. We will do two of those per year. They must be four months apart, but you are eligible to come into the office. It must be the account holder. They can come in, they can sign up for that extension, and that will grant them an additional 10 days uh to extend that bill out. Uh in some instances, if we have like a large water leak or something that's unforeseen like that, we will work individually to try to to work with them over a longer period of time, but this is just for your general uh monthly or utility bill. I'd like to thank councelor Crantford. Um she brought this idea up uh to Tammy, I believe, and uh was trying to be proactive to get out there in front um to help some of the people anyway that we or she could. Um I do know that you were quite involved and quite active with community food grazers and such. Um, so this was sincere and near and dear to her heart and thank you for that.

I will add I did check with staff in the revenue division to see if they had any uh specific phone calls addressing that issue and asking for additional time. And while they had some that that called to ask if the city were doing anything, we didn't have any one that specifically said, "I'm in this situation and can you help me with my bill?" So, do you have any idea how many citizens were possibly cut off during this time due to being unable to pay? Um, I did have staff pull a report

um to compare to last year. Um, so we cut off we the way we bill we have five cycles that we bill, one of those being a commercial cycle. So, the rest we we bill each week, which means we cut off each week. um when I did the percentages and I compared October because we had we had not done a complete November uh cycle yet. When I looked at nove I'm sorry October compared this year to last year. Um and I look at all of those cycles together. There's about a 13% increase of cut offs compared to last year. But then we've also had a rate increase on top of that. Uh that could factor into that. So the 13% is there. I can't tell you why that 13% is greater other than I do know that this was the first billing month with the sewer increase and the CIP.

So, what's our reconnect charge?

So, if we cut you off on a Wednesday for non-payment, um it's a $10 fee for the cutoff and once you pay that that uh payment that is passed due if you pay it prior to Thursday of the following week, it's another $10 to turn it back on. if it gets to it the next week on that Thursday, it's a $25 lock fee. So, we lock up the meter or we put a spacer in the meter to prevent the flow of water. Once that bill is paid, then it's the $25 unlock fee. So, the most that they can have on a bill would be a $60 $10 cut off, 25 lock up, 25 unlock, and then the late fee that is applied once the bill is delinquent. I really don't think it'd be unreasonable to look at just for the month of December possibly if there's a way that we could wave those fees

for people who are cut off for circumstances out of their out of their control. I mean, I don't know if that would be a big hit to the city's revenues, but to wave some of those fees might help people, especially during this time of year. The only issue that I see with that is we would have to manually credit every single account. There's no way to just wave that fee. Once that work order is created to cut that water off, that fee is automatically applied. So, we would have to go in and manually cut off I mean manually go back and credit all of those fees to those 150 to 200 accounts that are being cut off that week times four weeks. It can be done. It's just a very long manual process to do that.

So, you're saying it can be done? It can be done. It can be done. Yes, anything can be done. We can figure a way. It's just a very long manual process. We would have to do that on every single account. So I'm saying if so to his point, if it can be done, if if they could bring proof of not just everybody, if they can bring proof of their furlow or their SNAP benefits being cut, not just every citizen, but those people who we know were directly impacted by the shut down. It would be much simpler. It would need to be the account holder. Yes. That brought them in, brought in their paperwork, and then as they come in on that case by case basis. Yes. It would be much simpler to issue the credit [clears throat] on those fees.

And it it would just need to be residential accounts, too, not commercial. Correct. Right. Correct. We do October the October and November building because the shutdown went through the nove for their November water payments. Well, we we could I thought we were talking about for the month of No, we're talking about for the month of December. Oh, for Yeah. So, because if they got paid, they can get the reconnect. We could wait. Yeah. But I do want to stress it does need to be the account holder of the utility account. Okay.

So I think if we specified those things I just think that during this holiday season I know you know I understand like it's going to put us in a bond but it is people are in a bond you know that lost their benefits and um they shouldn't have to choose between feeding their kids and having a disconnect. It's just my opinion on it. So for clarity, yes, we're talking about account holders bringing in their uh letters stating on their benefits either their SNAP or their furlow. Yes. We're only talking about the disconnect and reconnect fees and we're only speaking from December 1 to December 31 of 2025. Yes. Okay. Okay. Great. So there need to be a motion to

Yes, we'll need a motion to do that. Shell's items. So she does make the motion that we wave those fe those those fees during December 1st of 2020. December the end of December. We have a motion and a second.

Can I just add one other point [clears throat] to this? Um we want citizens to understand that um other cities did this, other cities did that. We were in the middle of a billing cycle already. That's an important point to put out. And also, um, sometimes helping can be hurting. And so, this is one of the things that we want to be clear on as well. Um, you know, some cities may have, you know, waved the disconnects altogether. Um, Tammy, if you can explain to get to a disconnection point, that person is already two months in the rear.

Correct. By the time we're disconnecting them, which is why we limit the payment plans. So by the time we're disconnecting their service, they have either already received another bill or they're going to receive it in the next day or two because we bill in a rears. They've already used that water. We bill after the fact and by the time we get to the cut off point, then they're already basically two months behind. This would then be three months behind if you if you allowed another month to go, which makes it really difficult for them to get caught up um and pay those those balances even without the cut off fees. It it gets expensive. So, and so once you disconnected, it would take the total amount to reconnect. Correct. Yes. Yes. All the past due amount, the current bill would not be due, but all of the past due amount would be due.

And so, you know, that's just my point. You know, we don't want to help to the point where we hurt as well. We know people are in a crisis, but you know, this is a great step. And just to clarify on that motion, that's for the f they do need to bring their furlow and stuff in their approve. Okay. Okay. Thank Thank you. We have a motion and a second. Roll call, please. Mike Broly, yes. Tom Martanddale, Dan Hall, yes. Melody Cranford, yes. Shirley Hilton Flannry. Oh, I'm sorry. Oh, it's been a long night. Yes, it is. Tracy H? Yes. Jamie Stout? Yes. Deputy Mayor Derek Reed? Yes. Mayor Patrick Kale? Yes. Item passes. Number 26.

Consider approval of the appointment of Cody Moore to the board of adjustment to serve a three-year term. filling the expired term of Steve Dennis beginning December 1, 2025 and ending November 30, 2028 or take other necessary action. Councelor Hall.

Yes. Uh this is kind of a bittersweet. Steve Dennis was is a great guy. I've known him for a long time. And Cody Moore is kind of a young guy that's uh coming up and he's trying to get more active in our city and taking uh trying to figure out his place and what he wants to do with everything. So he's been wanting to be more involved and he asked me if u he could be on the board of adjustments and I was more than happy to put his name down. So I move for uh I make a recommendation that Cody Moore become on the code of adjustments. Second motion. We have a motion and a second. Roll call. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Millie Cranford. Yes. Tracy H. Yes.

Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item passes. Number 27. Please consider approval of the appointment of Dr. Tim Holder to the Muscogee Medical Center Authority to fill an unexpired term beginning December 1, 2025 and ending May 31, 2027 or take other necessary action. Councelor Dan Hall.

Uh Dr. Holder, I've known him for several years. Uh been involved with his family. He's very active in our community. Uh just a great guy all around. Honest, trustworthy. uh just a strong strong man in our community. Uh and I recommend for him be on the uh Muscogi Medical uh center authority. A second. Okay, we have a motion and a second. Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout? Yes. Deputy Mayor Derek Reed? Yes. Mayor Patrick Kale?

Yes. Item passes. Now, I think we've got a couple of citizens that would like to speak to the council. Mr. Ron Dean, uh, you have three minutes, please.

Ron Dean, thank you, council, and mayor for allowing me a moment to speak to you. A question that I want to bring up tonight now is how much engagement from the public is necessary with government? How much is too much? Is there too much? And I I think uh I think we've got ordinances, we've got laws, we've got policies that that give us a minimum amount of involvement. And I think too often we're satisfied with minimum involvement. Uh where can we restrict uh the public's involvement with us in in what we do? And guys, I if if we're in a service business, and we are in government, we serve the public. That's what we are. We are public servants. And to serve the public, my gosh, we've got to be involved with them. We've got to be listening with them. We've got to be finding out what they're thinking. We've got to be going out of our way to involve government in what we do and how we do it. To know what they're thinking, to know what they're desiring, to know what they like, to know what they don't like. to hear from them their ideas, their suggestions, their complaints, their praises that come not often enough probably. We we need to do that with the council, but we need to take it to all of the employees and and that's going to come from leadership down our boards and and commissions and our and our authorities when they you come up to speak to them about something. If you are even aware that something's going up, they'll give you two minutes

to speak and then when you ask for, you know, can we put this off? Can we do whatever. No, you can go to the to the council and talk to them. It's going to go through there. I think we need to look at what we're doing, how we're doing it, and ask ourselves qu daily this question. Are we engaging the public enough? what can I do individually and what can we do as a city uh that is here serving the public? What can we to do to make the public feel like they're part of the process? Too often I think the public feels like u they're serving the city rather than the city serving the public. So, I think we need to to to work hard at changing that narrative and give the public the the that our desire is that we're serving you and we want to hear from you. We want to know what you're thinking and we'll go out of our way to engage you in uh in the conversation. Thank you very much.

Thank you, Mr. Dean. Pocahontas. Hannah Hina. Yeah. Say your name again so I'll know it. Pocahontas. Hina. Hina. Thank you. It's a tricky name. Thank you.

Um, thank you for the moment to speak with you all. Um, I would like to ask the city to reconsider the policy of making kitty cats contain. I like my cats and my neighbors cats to wander the yard to catch squirrels considering squirrels uh cause 20% of the house fires in Oklahoma. Um I like them catching the rats and the mice and the gophers and the vos and if they have to be contained in the house that'll stop and then we'll have a real bad problem. Um right now my neighborhood doesn't have any rats or any problems like that and I would like it to stay that way. I don't let my cats roam. My neighbors don't let their cats roam. We usually all know where they're at. However, we do have a real bad feral cat problem in Moscow. Some of us are helping our neighbors to fix their kitty cats and just live trapping and releasing once we fix them. I mean, I've I've done quite a few since I've been in Muscogee just because it's the right thing to do, you know. Um, they are abandoned a lot. That needs to be stopped. You know, people can't just move off and leave their animals like that. That's there are laws against animal abandonment. So, I would just like um the city to reconsider making our picking our cats up and finance $280 per animal for letting them not keeping them contained in the house. And that's about all I've got to say to that. So, thank you for your time and listening to my complaint. I've got a quick little question for you. Do these uh feral cats give your cats a bad name?

Um, not really. Not in my neighborhood because my neighborhood's real good about not having too many feral cats. However, I do know areas of the city that do have a severe feral cat problem. Thank you. Yes, sir. Thank you. Item number 28, please.

Consider an executive session to discuss and take possible action on the following. A, pursuant to section 307 C11, title 25, consider convening an executive session to confer on matters pertaining to economic development project ED-2025-07, including a proposal to entice a business to locate in the southwestern quadrant of the city and if necessary, take appropriate action in open session. B. Pursuant to section 307 C11, title 25, consider convening an executive session to confer on matters pertaining to economic development project ED-2025-13, including a proposal to entice a business to locate in in the northeastern quadrant of the city, and if necessary, take appropriate action in open session. C. Pursuant to section 307 C11, title 25, consider convening an executive session to confer on matters pertaining to economic development project ED-2025-14, including a proposal to entice a business to locate in the southeastern quadrant of the city and if necessary take appropriate action and open session. D. Pursuant to section 307 C11, title 25, consider convening an executive session to confer on matters pertaining to economic development project ED-2025-15, including a proposal to entice a business to locate in the northeastern quadrant of the city of Muscogee, and if necessary, take appropriate action and open session. E. Pursuant to section 307B4, title 25 Oklahoma statutes, consider convening an executive session to discuss the lawsuits styled Polaris Technology, Inc. versus City of Muscogee, case number CV-2025-457 filed in the district court in and for Muscogi County, Oklahoma, and if necessary, take appropriate action and

open session. F. Pursuant to section 307 B4, Title 25 Oklahoma statutes, consider convening in executive session to discuss workers compensation claim number 10-23-32 and if necessary, take appropriate action in open session. G. Pursuant to section 307B1, title 25 Oklahoma statutes, consider convening in executive session to discuss the hiring of a new employee for the municipal court of the city of Muscogee and if necessary, take appropriate action in open session. H pursuant to section 307 B2 title 25 Oklahoma statutes consider convening an executive session to discuss negotiations with the Fraternal Order of Police Lodge number 95 and if necessary take appropriate action in open session.

Okay. Could we have a motion to go into executive session? We have a motion and a second. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Jamie Stout. Yes. Deputy Mayor Jerick Reed. Yes. Mayor Patrick Kale. Yes.

Okay. So, I need a motion to per state law. I'd like to executive session. Make a motion to come out of executive session. Okay. We have a motion and a second to come out of executive session. Roll call. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reid. Yes. Mayor Patrick Hale. Yes. Item passes. In regular [clears throat] session, Miss Bowdenhammer, no. Roll call. Oh, roll call to be back into regular session. I'm sorry. Mayor Patrick Kale, yes. Deputy Mayor Derek Reed here. Jamie Stout here. Tracy H here. Melody Cranford here. Dan Hall here. Tom Martanddale here.

Mike Broly here. Okay. Now, Miss Bowdenhammer. Thank you. 28A. Pursuant to section 307 C11, title 25, council did convene an executive session to confer on matters pertaining to economic development project ED 202507, including a proposal to entice a business to locate in the southwestern quadrant of the city. And motion would be to approve or deny the economic development project as discussed in executive session. So moved. Second. I'll need somebody to either approve or deny. to approve the recommendation in executive session. Okay, so we have a motion and a second on approving. Yes. Roll call. Mike Broly. Yes.

Tom Martell. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item 28B pursuant to section I'm sorry. Did you Did it pass? Yes. Jumped in. 28B. Pursuant to section 307 C11, title 25, council did convene an executive session to confirm matters [snorts] pertaining to economic development project ED 202513, including a proposal to entice a business to locate in the northeastern quadrant of the city. An appropriate motion would be to either approve or deny the economic development project as discussed in executive session. Make a motion to approve the economic development. Second. We have a motion and a second. Roll call. Mike Broly.

Yes. Tom Martale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Shirley Hilton Flannry. I'm sorry it's late. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Jerick Reed. Yes. Mayor Patrick Kale. Yes. Item passes. Item 28C pursuant to section 307 C11, title 25. Council did convene executive session to defer on matters pertaining to economic development project ED 202514, including a proposal to entice a business to locate in the southeastern quadrant of the city. An appropriate motion would be to either approve or deny the economic development project as discussed in executive session. Motion to approve economic development project ED 202514. Second.

We have a motion and a second. Roll call, please. To approve. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Dep Excuse me. Deputy Mayor Derrick Reed. Yes. Mayor Patrick Kale. Yes. Item passes. Item 28D pursuant to 307c11 title 25. Council did convene executive session to confer on matters pertaining to economic development project number ED 202515 including a proposal to entice a business to locate in the northeastern quadrant of the city. An appropriate motion would be to either approve or deny the economic development project as discussed in executive session. Make a motion approve economic development project ED 202515.

Second. We have a motion and a second to approve. Roll call. Mike Broly. Yes. Tom Martell. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item passes.

Item 28E. Pursuant to section 307B4, title 25 Oklahoma statutes, council did convene an executive session to discuss the lawsuit style Polaris Technology, Inc. versus City of Muscogee, case number CV 2025 457 filed in and for the district court of Muscogee County, Oklahoma, and there is no action required on this item. Item 28F, pursuant to section 307B4, title 25, Oklahoma statutes, council did convene an executive session to discuss workers compensation claim number 10-23-32 and an appropriate motion would be to approve the settlement as discussed in executive session. So moved. Second. We have a motion and a second to approve settlement. Roll call. Mike Broly. Yes. Tom Martale. Yes.

Dan Hall. Yes. Melie Cranford. Yes. [clears throat] Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reid. Yes. Mayor Patrick Kale. Yes. Item passes. Item 28G. Pursuant to section 307B1, title 25, Oklahoma statutes, council did convene an executive session to discuss the hiring of a new employee for the municipal court of the city of Muscogee. An appropriate motion would be to authorize the hiring of the new employee as discussed in executive session. So moved. Second. We have a motion and a second. Ro call. Mike Broly. Yes. Tom Martale. Yes. Dan Hall. Melody Cranford, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reed, yes. Mayor Patrick Hale,

yes. Item passes. Item 28H H28H, sorry. PR section 307D2, title 25, Oklahoma statute. Council did convene an executive session to discuss negotiations with the paternal order police lodge number 95. Uh, an appropriate motion would be to authorize the agreement as discussed in executive session and for the city manager to execute the contract with FOB. So moved. Second. We have a motion in a second. Roll call. Mike Broly. Yes. Tom Martinale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Jerick Reed. Yes. Mayor Patrick Kale.

Yes. We are now adjourned. Let's go to our next for the MRA.

We now call to order the Muscogi Redevelopment Authority, November 24th, 2025. Roll call. Mayor Patrick Kale here. Deputy Mayor Derek Reed here. Jamie Stout here. Tracy H here. Shirley Hilton Flannry. Melody Cranford here. Dan Hall here. Tom Martale. Mike Broly here. Okay. Item number one, please. Consider approval of the Muscogee Redevelopment Authority minutes of regular session August 25th, 2025 and regular session October 27th, 2025 or take other necessary action. Motion to approve. Second. I have a motion and a second. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes.

Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reid. Yes. Mayor Patrick Hale. Yes. Item passes. Number two, please. Consider approval of Muscoi Redevelopment Authority claims for the period of October 18th, 2025 through November 14th, 2025 or take other necessary action. Mr. Francis, thank you. Uh, so you do have the claims before you for the period of October 1 or October 18th through November 14th. Um, I'd be happy to answer any questions and staff recommends approval. Motion to approve. Second. We have a motion in a second for approval of claims. Roll call. Mike Broly. Tom. [clears throat] Yes. [laughter]

We're all getting tired. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Number three. Consider approval of resolution number 3068 providing for the increase to the Muscogee Redevelopment Authority budget for fiscal year 2025 2026 in the amount of $6,198,800 for debt services or take other necessary action. I'll take this one.

Thank you. So this is for the payment of the uh debt service um that we have discussed. Um I think it's pretty straightforward, but I'd answer any questions you might have. This is for the debt service, including interest up to date. We got to pay. Yeah. And and just so that we're transparent because we have to be This is to pay off um a lawsuit judgment that the city received in 2022, I think it was on the bond versus city case. This pays off the loan that was taken to pay off the loss. Yes, exactly. Thank you for the clarification. [clears throat]

Second. We have a motion and a second. I'm sorry, who made the first? Dan. Thank you. Um, okay. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reid, yes. Mayor Patrick Kale, yes. Item passes. We are now adjourned. [clears throat] We will now call to order the Muscogee Municipal Authority, November 24th, 2025. Roll call, please. Mayor Patrick Kale, here. Deputy Mayor Derek Reid here. Jamie Stout here. Tracy H here. Shirley Hilton Flannry. Melody Cranford here. Dan Hall present. Tom Martanddale here. Mike Broly

here. Uh number one, please. Consider approval of MMA minutes of October 27th, 2025 or [clears throat] take other necessary action. Move for approval. Second. We have a motion and a second. Roll call, please. Mike Broly. Yes. Tom Martanddale. Dan Hall. Yes. Melody Cranford. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reid. Yes. Mayor Patrick Kale. Yes. Item passes. Number two, please. Consider approval of MMA claims for all city departments for the month ending October 31, 2025 or take other necessary action. And that should be Kendall Francis. M. Mr. Francis.

No, it says Katrina. So before you have the claims for um uh ending the month October 31st, I would answer any questions about them, but staff does recommend approval. For approval, second. We have a motion in a second. Roll call, please. Mike Broly, yes. Tom Martale, yes. Dan Hall, yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reid, yes. Mayor Patrick Hale, yes. Item passes. Number three, please

consider approval of resolution number 3067 amending the Muscogi Municipal Authority budget for fiscal year 2025 2026 providing for the increase in the Muscogee Municipal Authority budget providing for the increase of the Muscoi Municipal Authority capital budget or take other necessary action. Mr. Francis.

Uh so, um in the exhibits, uh both A and B, you'll see uh uh you'll see the details of of this item. Um I can answer any questions you might have. If you need me to go down the list, I can I can do that. Uh pretty straightforward that includes um some uh ARPA ARPA um and a foundation man match in the million7715. Um these are these are some uh public works projects that um are grant funded um and these are the matches for them. That's where the the adjustment needs to be made. the Haskell booster station uh is included in there. We also have the what we talked about earlier tonight, the P3 with the Georgia Pacific water line. Um that 789 breaks down to 400,000 for Georgia Pacific's donation to us. So they are they're writing us a check. Um we'll probably receive it tomorrow. Um 300,000 is P3 funding, so public funding, and then the balance comes from the port's capital fund.

[clears throat] Um, any other questions? I can do my best to answer those. Move for approval. Second. Very good. We have a motion in a second. Roll call, please. Mike Broly, yes. Tom Martinale, yes. Dan Hall, yes. Melody Cranford, yes. Tracy H. Yes. Jamie Stout. Deputy Mayor Derek Reed. Yes. Mayor Patrick Hale, yes. Item passes. Number four, consider approval of the Crossland Heavy Contractor's bid for the wastewater treatment plant in the amount of 96,992,000 or take other necessary action. I move for approval. Second. We have a motion and a second. Roll call. Mike Broly? Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melanie Cranford.

Yes. Tracy H. Yes. Jamie Stout. Deputy Mayor Derek Reed. Yes. Mayor Patrick Hale. Yes. Item passes. We are now adjourned everyone.