City Council - Regular Meeting

going to call to order the finance committee meeting for October the 6, 2025. Before we go into tonight's agenda, we have a couple of proclamations that will be presented at this time by Mayor Patrick Hill. Thank you, Mayor. [Applause] Good evening everybody. pertaining to domestic violence awareness. Whereas the problem of domestic violence crosses all economic, racial, gender, and educational, religious, and societal barriers and is sustained by societal indifference. And whereas the crime of domestic violence violates an individual's privacy, dignity, security, and humanity. due to the systemic use of physical, emotional, sexual, psychological and economic control and or abuse. And whereas victims should have to help victims should have help to find needed compassion, comfort, healing, and should have access to medical and legal services, counseling, transitional housing, and other supportive services so that they can escape the cycle of abuse. And whereas WISH had contact with 345 victims of domestic violence, provided shelter to 61 women,

two men, and 65 children in 2025. Now therefore, I, W. Patrick Kale, mayor of the city of Muscoi, hereby proclaim the month of October 2025 as domestic violence awareness month. money to receive. Okay. This proclamation pertains to crime prevention. Whereas the vitality of the city of Muscogee depends on the safety of its residents, businesses, and neighborhoods. And whereas crime prevention is a vital tool in reducing crime, protecting property, and improving the quality of life for all citizens. And whereas the Muscogi Police Department works in partnership with residents, businesses, schools, and organizations to promote safety and encourage proactive measures that prevent crime. And whereas the month of October is nationally recognized as crime prevention month, providing an opportunity for a new community commitments to making Muscoi a safer place to live, work, and raise

families. And whereas by working together, citizens and law enforcement can build stronger neighborhoods, foster trust, and reduce opportunities for crime. Now therefore, I W. Patrick Kale, mayor of the city of Muscogi, do hereby proclaim the month of October October 2025 as crime prevention month. The more the marrier want to see.

That's right. Yeah, we'll scoot you in.

Thank We don't want to leave these fells out.

This proclamation is pertaining to fire prevention month. Whereas the city of Muscogi recognizes that fire is a serious public safety concern both locally and nationally and homes are the locations where people are at greatest risk from fire. And whereas the Muscogi Fire Department responds to fires, medical emergencies, and public safety incidents with professionalism and courage while also working tirelessly to prevent t fires before they occur through education and outreach. And whereas the National Fire Protection Association's 2025 campaign, plan, practice, prevent, emphasizes the importance of planning ahead. practicing escape routes and preventing fires through safe daily habits. And whereas working smoke alarms, well rehearsed foam where excuse me, well rehearsed home fire escape plans and fire safety awareness can significantly reduce the number of injuries, deaths, and property loss caused by fires. And whereas the dedicated men and women of the Mscot Fire Department continually encourage residents to take simple but important steps towards fire safety in their homes, schools, and workplaces. Now therefore, I W. Patrick Kale, mayor of the city of Muscogee, do hereby proclaim the month of October 2025 as fire prevention month.

That's all. [Laughter] We'll now have our invocation by council member Jamie S followed by the flag salute.

Please go. Lord, just thank you for everything that you've given given us to us this last week. Dear Lord, we come to unite to give us the guidance as we plan out the stuff for our city this week. Dear Lord, just guide us and lead us in your direction. We ask this all in your name. Amen. Amen. Pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Oklahoma flag of the symb.

Finance committee agenda item number one, please. Consider approval of finance committee minutes of September 8th, 2025 or take other necessary action. Reviewing the uh minutes. Are there any corrections or additions to our minutes? I move for approval. Second. I have a motion in a second to approve our minutes. Discussion. Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Shirley Hilton Flannry, yes. Tracy Hooves, yes. Jamie Stout, yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Item number one passes. Item number two, please.

Consider approval of claims for all city departments August 30, 2025 through September 26, 2025 or take other necessary action. We have a report from the purchasing committee. Yes, the purchasing committee did meet this afternoon and we approve the claims. I move for approval. Second. We have a motion and a second to approve our PL claims list. Any discussion? Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Shirley Hilton Flannry. Yes. Tracy H. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes.

Item number two passes. Item number three, please. Consider approval of final payment to Tarquette Sports Construction Central LLC in the amount of $8,980 for the Spalding Park pickle ball and court resurfacing project number 2025004 or take other necessary action. Mr. Reeves,

uh, this project included, uh, refurbishing or resurfacing three tennis courts and two pickle ball courts. Uh all courts were cleaned, powerwashed and cracksealed. The serving courts were finished in a dark blue color. The non volley court ball courts were finished in a light blue and the surrounding courts were finished in a green. Uh tennis tennis and pickle ball courts were prepped for resurfacing. Uh cracks were all sealed. Uh resurfaced pickle ball courts are on the right hand side. and resurface tennis courts are in the middle.

Staff does recommend approval. I'd be happy to answer any questions. Questions for Mr. Reeves? Yes. May be recognized. Yes. Uh the six courts that didn't get resurfaced. Is there any plan for maintenance on those because they're looking pretty rough with cracking and there's just some the ones that are on the top. I know you guys made the two new ones down the bottom, right? Are there any plans for those or that? That's the parks and recreck's job and I do not know there's plans for the future for the rest of the courts. Okay. Move for approve. Second. Have a motion and a second to approve this agenda item. Roll call, please. Mike Broly. Yes. Tom Martanddale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Shirley Hilton Flannry. Yes. Tracy H. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale.

Yes. Item number three passes. Item number four, please consider approval for the police department to purchase 20 sets of ballistic body armor, including rifle plates and attachments in the amount of $68,465 on a sole source bid from TYR Tactical LLC for the special operations team or take other necessary action. Mr. Ting, yeah, this is the uh the vest that expired, five-year expiration that expired and it's from last year's budget. We just carried over for a while to get that all taken care of, but um it's for a special operations team and they they have to be replaced every five years. Move for approval. Second.

Have a motion in a second to approve this agenda item. Any further questions? Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Shirley Hilton Flannry, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reed, yes. Mayor Patrick Tail, yes. Item number four passes. Item number five, please. Consider approval to authorize the city manager to negotiate and execute an engineering contract between the city of Muscoi and Cowan Group Engineering for the purpose of a waterline crossing project located at State Highway 165 and Hancock Street or take other necessary action. Mr. Stewart.

Yes. uh committee. This is a project that needs to be uh completed out on Hancock Street to connect a 12-in water line. And as you can see in the PowerPoint that's up, that yellow part is the part that we're talking about uh being a new 12-in water line that will connect to existing uh 12 in, which are the blue lines. Uh in the past couple of years when the city's been working on some water lines, in particular the line over on uh Chandler and Country Club where we had to shut the 24 in wine down that shut water supply down to GP and that's a costly deal for GP anytime they're out of water, not able to uh to continue their operations. So that uh led to some conversations being held between the city of Muscogee and Georgia Pacific on how we could improve out there to continue their water supply and that uh in lie brought in the port to the discussions and the port was able to help us come up with some funding sources to pay for that 12-in water line. We were able to secure uh 400,000 from Georgia Pacific, 300,000 from the Department of Con commerce, and the 88,000 from the port industrial fund used for industrial development out there. The uh $78,300 of this engineering services will come out of that uh funding. Uh and again, this project that's before you today is simply for the engineering to design that water line. will still have to go out to bid and have that before you for a future project. So, this is simply to allow the manager to execute a engineering contract with Cowan Group to design the water line. Answer any questions, but uh feel like it's a great project. This will not only uh help GP, but this will help everybody in that southeast quadrant by looping that water line. It'll allow continuous flow in that area.

Move for approval. Second it. Have a motion and a second to approve this agenda item. Any other questions? Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melanie Cranford, yes. Shirley Hilton Flannry, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Jerick Reed, yes. Mayor Patrick Kale, yes. Item number five, five passes. And that is our final item. Welcome to tonight's public works committee meeting for October 6th, 2025. Item one, please. Consider approval of public works committee minutes of September 8th, 2025 or take other necessary action. Have I had a chance to review the minutes? Move for approval. Second. Have a motion and second. Roll call, please. Mike Broly, yes.

Tom Martale, yes. Dan Hall, yes. Melody Cranford, yes. Shirley Hilton Flannry, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reed, yes. Mayor Patrick Kale, yes. Item passes item two, please. Consider approval to allow for a 15-day extension regarding the Muscogee wastewater treatment plant bid opening to comply with state purchasing regulations or take other necessary action. Mr. Stewart,

yes. The uh way the competitive bidding act states uh we are not going to have enough allowable time to give a notice to award to be within that window at the way our council meetings are. So, we're asking for a 15-day extension uh to the notice to award date, which will put us in that timeline. We have discussed this with OWRB with our representative from OWRB, and he's the one that advised us to put it on council agenda just to get a a recorded minutes uh approved and then forwarded to them for their records. So, we do recommend approval and I'll answer any questions, but this is just to keep us in line with the competitive bidding laws. Thank you, Mr. Chair. Move for approval.

Second it. Have a motion to second. Any further discussion? Roll call, please. Mike Broly. Yes. Tom Martale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Shirley Hilton Flannry. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Jerick Reed. Yes. Mayor Patrick Kale. Yes. Item passes. Item three, please. Consider approval of the fiscal year 2025206 cooperative agreement between the city of Muscogee and War Memorial Trust Authority in the amount of $60,000 or take other necessary action. Mr. Francis,

uh thank you. Uh yeah, before you is the cooperative agreement that is outlined uh between the city and the war memorial trust. It was agreed upon $60,000 for fiscal year 2526. Um staff does recommend approval line to answer any questions. Thank you. Move for approval. I second it. Have a motion. Second. Any questions? Roll call, please. Mike Broly. Abstain. Tom Martale. Yes. Dan Hall. Yes. Melody Cranford. Yes. Shirley Hilton Flannry. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes.

Item passes. Item four, please. Consider approval of the proposed 2026 meeting schedule for city council and public works and finance committees as per city code 2-20 and council policy 1-2 or take other necessary action. Mr. Tracy,

um this is my item. We spoke about this briefly at council lunchons last week. I know some of you were unable to attend. So I have um handed out a calendar for you to look at. I've also listed the dates on this agenda item. Um, we need to have this approved in in our office by December the 15th. And believe it or not, we only have a few more council meetings left this year. So, we are uh looking at past practice and I have presented that calendar. Um, if you have any recommendations on any of those dates or any changes, I'll be happy to discuss that. But, uh, staff does recommend approval. Move for approval. Second it.

Have a motion and second. Any further discussion? I just wish we could meet more. It didn't felt like we met like four or five times every month this year. So, I just I don't know if it would help us from not having so many uh special call meetings or something, but I'm sure this isn't the place to discuss that, but I would wish something would change because we had a lot of special call meetings this year. A question. Once this item is passed, is this calendar locked in or if they want if council's it will go before council again for final approval at the end of the month. So if council's wanting to change it to different meeting schedule,

but now be the time to do that that or or you can discuss that and we can make that change at the next for the next meeting for the next council meeting and I wasn't here for the lunches. I know. Uh the did we add more days in like because I noticed that we have like right now you said we only have how many meetings left? We meet every second and fourth Wednesday of the month. Um Monday. Monday

I'm sorry. Week of the month is what I meant to say. Um and um unless there's a holiday where we've had to change a few of those dates which is why we're actually meeting tonight. So there's no more days added. We are just looking at what we did last year and the previous year. I think a lot of our special call meetings that you're referring to were timesensitive special things that I don't think would have been on our regular meetings any anticipated, right? This was kind of a crazy year. Yeah.

Well, to Mr. Hall's point, however, there is business that does get held up because we only have one council meeting a month um and one public works meeting a month. whenever people are waiting to get paid for us to meet or people waiting to get jobs started for us to meet. For instance, tonight we have to do an extension for a bid contract because of the way our meeting schedules two times from two times a month. You know, previously we met every Monday night. So, it might be something we need to strongly consider just in order to do the business of the city, but we do have a motion and a second on the floor right now. Um, we can always bring this forward and discuss it at the council meeting. That is correct. Correct. Okay.

We can talk about it before, you know, discuss it then. So, let's go. My recommendation was we go ahead and just at least pass this calendar. That way, we can have it and if we want to make changes, we can look for it and give direction to Miss Tracy. Okay. You ready for roll call? Yep. Roll call, please. Mike Broly? Yes. Tom Martanddale? Yes. Dan Hall? Yes. Melody Cranford, yes. Shirley Hilton Flannry, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Jerick Reed, yes. Mayor Patrick Kale, yes. I pass the second conclusion.

Oh, here we are. We will now call to order the special call agenda. Muscogee City Council, October 6th, 2025. Roll call, please. Mayor Patrick Kale, here. Deputy Mayor Derek Reed, yes. Jamie Jamie Stout, here. Tracy H here. Shirley Hilton Flannry here. Melody Cranford here. Dan Hall here. Tom Martanddale here. Mike Broly here. Item number one, please. Consider approval of special call city council minutes of September 25th, 2025 or take other necessary action. Move for approval.

Second. Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Shirley Hilton Flannry, yes. Tracy Hoos, yes. Jamie Stout, yes. Deputy Mayor Derek Reed, yes. Mayor Patrick Kale, yes. Item number two, please

consider approval of ordinance number 4277A, an ordinance granting a 90-day extension of the cable provider franchise agreement granted to Cabbridge Acquisition LP DBA Sudden Link Communications, now Altis USA, DBA Optimum, pursuant to ordinance number 4106A providing for repealer, severability, and declaring an emergency or take other necessary action. Um, I guess we need some motions. You need to present. Thank you, mayor. Thank you, Katrina.

Thank you. This is an ordinance 4277A. We had an agreement, a cable l agreement with Seabbridge Acquisition who became Sudden Link and started doing business as Sudden Link. They were then bought out by Altis, which is now doing business by Optimum. This 90-day agreement will just allow us to continue the current franchise agreement that we have, and I have been in communication with Altis USA, and we are almost finalized on our 5-year agreement with them. So, I'm requesting that this be extension be granted so we can finalize the contract. And then they declare an emergency is for the public health, safety, and welfare so that we can continue with getting cable and internet throughout the city so people can communicate during this 90-day period. I'll need two separate motions.

Can I have a motion on approval of the ordinance? So moved. Second. Okay. Roll call. Mike Broly? Yes. Tom Martale? Yes. Dan Hall? No. Melanie Cranford, yes. Shirley Hilton Flannry, yes. Tracy H. Yes. Jamie Stout, yes. Deputy Mayor Derek Reed, no. Mayor Patrick Kale, yes. Item passes. Make a motion we declare this ordinance an emergency. Thank you. Second. I have a motion and a second. Roll call, please. Mike Broly, yes. Tom Martale, yes. Dan Hall, no. Melody Cranford? Yes. Shirley Hilton Flannry? Yes. Tracy H. Yes. Jamie Stout.

Yes. Deputy Mayor Derek Reed. No. Mayor Patrick Kale. Yes. Item passes. Number three, please. Pursuant to section 307B1, Title 25 Oklahoma statutes. consider convening an executive session to discuss a memorandum of understanding with city manager Kendall Francis, city attorney Katrina Bowdenhammer, and city clerk Tammy El Tracy updating their employment contracts to reflect the recent changes in the ask me agreement and if necessary take appropriate action in open session. So moved. Second. Okay, we have a motion to go into executive session. Roll call. Mike Broly. Yes. Tom Martanddale. Yes.

Dan Hall. Yes. Melody Cranford. Yes. Shirley Hilton Flannry. Yes. Tracy H. Yes. Jamie Stout. Yes. Deputy Mayor Derek Reed. Yes. Mayor Patrick Kale. Yes. Thank you.

Okay, let's return to regular session. Roll call, please. Mayor Patrick Kale here. Deputy Mayor Derek Reid here. Jamie Stout here. Tracy H here. Shirley Hilton Flannry here. Melody Cranford here. Dan Hall here. Tom Martanddale here. Mike Broly

here. Uh Miss Bowenhammer. Thank you, mayor. Pursuant to section 307B1, title 25 Oklahoma statutes, council did convene an executive session to discuss a memorandum of understanding with city manager Kendall Francis, city attorney Katrina Boddenheimer, and city clerk Tamil Tracy updating their employment contracts to reflect the recent changes in the ask agreement. And an appropriate motion would be to approve the memorandum as presented. So move second. Second. We got a motion, a second. Roll call, please. Mike Broly, yes. Tom Martanddale, yes. Dan Hall, yes. Melody Cranford, yes. Shirley Hilton Flannry, yes. Tracy Hoos, yes.

Jamie Stout, yes. Deputy Mayor Derek Reid, yes. Mayor Patrick Kale, yes. Item passes. We are now adjourned. Thank you.