Shoreline Regional Park Community - Regular Meeting

I call the Mountain View Performing Arts Committee, meeting of Wednesday, 04/15/2026 to order at 06:17PM. Spanish or Chinese interpretation via Zoom and translation of meeting materials are available at no cost upon request. Please contact the city by 5PM at least two business days prior to the day of the scheduled meeting by phone at (650) 903-6608 or by email at mep@mountainview.gov. Do I have to read the Spanish? No.

Oh, I can't read the Chinese. Okay. This meeting is being conducted with a virtual component. Anyone wishing to address the committee virtually may join the meeting online at https:mountainview.zoom.us/j/82884578889 or by dialing (669) 900-9128 and enter webinar ID 82884578889. When the chair announces the item on which you wish to speak, click the raise hand feature in Zoom or dial 9 on your phone.

When the chair calls your name to provide public comment, if you are participating via phone, please press 6 to unmute yourself. Can you do someone do a roll call, please? Chair Donahue? Here.

Vice chair Valerie Finman? Absent. Committee member Antara Badwa? Absent. Committee member David Garcia Yeah. And committee member Irene Kol. Yeah.

Okay. Moving along to item three minutes approval. Are there any comments on the minutes as submitted?

I have no comments, would like to note the. Okay.

Do I have a second to approve the the minutes? Okay. Member Arena. I thought it was. Okay. Seconds. I'm also in favor, so the minutes are

No. All in favor. All in favor.

In favor? Okay. Bye. Okay. Item number four. Oral communications from the public. This portion of the meeting is reserved for persons wishing to address the committee on any matter not on the agenda. Speakers are limited to three minutes.

State law prohibits the committee to thank

you on non agenda items. Are there any comments from the public?

I see no public.

Okay. There being no comments, we'll move along to item five, unfinished business. Item 5.1, new gallery reception ad hoc committee. Recommendation, the committee will appoint new members for the new gallery reception ad hoc committee.

So just a reminder, that's the trio committee with the downtown committee and the visual arts committee. Additional receptions.

There any volunteers?

Okay.

So there was a gallery reception recently, and it took it was a collaboration between the performing arts committee, the downtown committee, and the visual arts committee. Now the visual arts committee selects the artwork that's hanging in the lobby of the performing arts center. So that collaboration was to plan the first artist talk or, you know, open house, basically. And there did you attend? Did. Well, it's not too late for the next one.

That's good. That is fun.

But, anyway, it was a fun event. So, I mean, you know, hanging out, one of the volunteers from the downtown committee was able to get wine bottle donations from different vineyards, and there was, you know, snacks. And there was an artist talk in second stage that was moderated by David. And so, I mean, it was, you know, it it was a nice event. And so the plan is to keep doing it occasionally, not a set schedule.

Right? But it seemed like a good idea to have an ad hoc committee in place. And the ad hoc committee works with the staff liaison for each advisory body. So Theresa is ours. The downtown committee has Amanda Rotella, who's in the economic development department. And the visual arts committee has Kristen Heinz. Kristen? Kristen. See, I always Kristen. Is it Kristen? It's Christine. Excuse me.

Uh-huh. Kristen Hykes. It's hard because there's Christine Crosby and Kristen. Kristen. Right.

Kristen Hykes. Right. So, anyway, everybody so we had meetings with each of our staff liaisons and two people from each of the committees, and we talked about the timing, you know, who would do what and whatever. It I would love to volunteer. It's great.

You wanna do it again? Yeah. Okay.

Will you be working with someone with experience? Excellent.

Mhmm. Yes.

So there's there's no date, but I think the other the visual arts committee and the downtown committee also have to meet and form ad hoc committees for this project as well. Well, thank you. So we don't need to vote on that. Right?

We do.

Well, thank you for

your service. Well, I can't believe you. Yes.

It's a good idea.

The first one was a smashing success. Awe. An blustery day.

It was I mean, yes, it was rainy. It was bad weather, and the lobby was full.

It made me feel cozy, though, too, I think, the rain.

Mhmm.

Yeah. And people were socializing, and the second stage had a pretty good turnout. I mean, it wasn't required to go in there. And and

I am so sorry. I'm so sorry. I know.

Volunteered you forever. Sounds

great. Okay. So number six, new business, 6.1, third quarter quarterly attendance reports. Recommendations, staff will provide an update on the quarterly attendance report, attachments, third quarter attendance report.

So this is your third quarter attendance report. And, basically, this is January, February, and March '26. This is our fiscal year, third quarter. And, basically, just a high level, we had overall 9,025 tickets sold at 74% attendance. You can see attended, which means we had a lot of comps given away.

12,023, but that's okay. That's very good. And then including Theater Works Silicon Valley, that was their production of Hershey Felder, The Piano and Me. They had 13,739, came in at 82% attendance. 82% attended, 12,512, attended. So we had a total grand total attendance of 24,535 folks that showed up, and that equates to ancillary spending of average, if we average our local attendees and nonlocal attendees, 900,543 and 84¢ for the.

Good. I'm still on there.

Was that a play? Right? The cyclone? The that was a musical.

Oh, okay.

And it sold out. Sunday, I was shameful because I like to go to their shows. And we were gonna go Friday, and then it was like, oh, never mind. And then we'd thought, well, we'll go Sunday, and then I tried to get to to. But good for them.

Good for them.

Yay for them. I was like, okay. Never mind. Got all dressed up, had nowhere to go. We're just we're not to lunch, but good for them. Ancillary spending. Ancillary spending. I didn't answer any. I just didn't know that. Because we did. We went down to the Mediterranean restaurant. Yeah. They did really well. It's very impressive.

So was that the only Theativerse production in this time?

That's what I was about to just ask. Yes. That's a honest question. No. That's normal because he they usually have a show in February I mean, in January, that's usually Hirsch, and then they're loading in right now.

Okay. So

so then how many days was his?

Well, there's 28 performances, but he usually has two on Sundays. So it runs for three weekend.

Three weekends. Three weekends. They

ran him for four.

I saw the dress re go ahead.

No. No.

Go ahead. Sorry.

Well, I saw the dress rehearsal for Come From Away last night, which is our new one. And so that looks like a fun show.

Yeah. That'll be here?

Yeah. Okay.

Yeah. Yeah.

Hold up. Yeah. The one about 09:11?

The one about 09:11?

Yes. It's hand. Yeah.

All about

09:11. Yeah.

It was great. So it's a good story.

It is good. 09:11?

So basic yeah. It yeah. But it's a it's a this the it's about one of the planes had to land in Newfoundland. Yes. And so tiny little town and, like, you know, 500 people on an airplane. And they, like, house them and put them up.

And, you know,

because, you know, everyone was grounded. And so it's really about, you

know Yeah.

Of cultures and then all the good that came out of it. And What

a great story. Yeah.

Yeah. And it's a musical. It's very sweet. It's very sweet.

Which one was this?

No. It's it's it's It's now. In rehearsal right now.

It opens this weekend. So the interesting thing I learned, though, is that Newfoundland used to be the busiest airport in the world because planes had to refuel someplace before they made it across the Atlantic. Mhmm. So they had all these runways and things that they didn't get around to tearing down. Right. And so when nine eleven happened and there were all these planes in the air, they said, well, you know, go there. They've got plenty of space for for planes, not so much for people. So, anyway, it was a good story.

Yeah. So which is it? Coming Away?

Yeah. Come From Away.

Come From Away. So it's coming up. Right? Yeah. This weekend. Yeah. This week.

And he might have a lot going on.

So, yeah, I'm always happy with the stand up comedy thing that I'm I'm happy that they like coming back.

So are there new groups in this list? So the new groups would be iMuse's foundation, Silicon Valley Dance Community Center, the Joe Wong stand up. That's a new group to us. Peninsula Lively Arts is a new group.

Which is now folding? Unfortunately. Yeah.

Oh, they are.

Yes. I'm not sure. Being around for,

what, close to forty years.

I think that's it. Yeah.

Well, but three new groups Mhmm. In a in a three month period is above the past average.

Mhmm. Definitely.

So what feedback did you get from the new groups? Any?

Not not really anything. I have a Oh,

okay. So it looks like they've had a respectable response from the community that you

know? Who are looking at?

Over 70%.

For which which one?

Peninsula well, Silicon Valley Dance and iMuses.

Yep. Main Street in San Jose.

The Joe Wong, he's he's actually fairly well known. He they did very well.

Maybe you answered this already, but what does it mean when it says a 131% a household or the that's the San Francisco stand I'm calling?

We over we, add to add seats. Oh, wow. Yeah. That one was sold.

Yeah. It seems to be the case every time.

Dude, the rafters sold over. Yeah. The comedians do.

Lots of life at.

The Pocket

Opera did well too. Yeah.

Pocket Opera has been with us for a long time, and they told us they're just they're a solid group. Speaking very much. I don't think he's been following these.

Did they do the HMS Pinapore last year?

I

think that might have been my

Lampire was

Oh, yeah.

That's true. That's what I saw.

Yeah. On the main stage? Yeah. Landplayed. Any other questions?

Okay. Well, always thank you. It's always good to

know what's going on. Moving

along to 6.2, which will take a bit of time to go through. Revisions to the second stage fee waiver program. Recommendation, the committee will review the second stage vitality program and provide feedback. So the feedback is mostly in the memo, but I just like to preface everything with the proposed like, it's basically a grant application Has had a lot of hands on it, has gone through many revisions, and started out to be very dense onerous for the commit sub subcommittee to even pretty few, much less a grantee. So this more streamlined thing, I think, will be more understandable, but, you know, it it it's it needs our feedback.

So I guess we start with Theresa in her memo. Yes, please.

So the recommendation before the committee is that the Performing Arts Committee second stage program ad hoc committee recommends the following modifications to the existing second stage fee waiver program. Update the title of the program from second stage fee waiver program to second stage vitality program, and adjust from the previous criteria that the applicant must not have had a previously executed agreement with MVCPA to an open application to organizations, individuals who wish to produce a performance event in the second stage at the MVCPA. And the second stage vitality program application and approval timeline will be coordinated to coincide with the MVCPA prime primary reservation process. Aligning these timelines ensures that selected applicants can secure performance dates at the same time as the majority of other renters in the venue. And the community services department staff will provide an application workshop to provide guidance to applicants to ensure as many successful applicants as possible.

So background, I'm gonna kinda be brief on this because this is pretty much everything that you already know about us. But second stage fee waiver program. The purpose of the second stage fee waiver program is to bring new groups into the second stage to further promote the city council's desire expansion of second stage usage and the performing arts committees objective for more diversification of performance genres. So the second stage ad hoc committee's revisions are designed to make the program more accessible, equitable, and aligned with MVCPA reservation process. Specifically, the changes aim to open the program uniformly to both organizations and individuals using clear, consistent eligibility and application criteria so that a broader range of participants can take part, allow applicants to submit requests within the primary reservation timeline so that second stage participants can secure dates at the same time as other MVCPA user and prevent second stage users from being limited to leftover dates by integrating them into the main reservation cycle rather than relegating them to whatever remains later in the year.

So to increase the quality and quantity of applications to the program, the ad hoc committee proposes that staff offer offer a workshop for prospective clients. And many individuals and organizations have strong projects and clear community impact but lack experience in articulating their ideas in specific formats, language, and criteria. And a workshop will build applicant skills in proposal development, budgeting, and outcome measurement, resulting in stronger applications, more equitable access to funding opportunities, and a higher likelihood that the second stage vitality program invests in high impact, well designed projects. So analysis is part of the work plan. This was on your work plan.

Previously, the committee reviewed and analyzed the current second stage fee waiver program. The committee formed a second stage ad hoc committee comprised of two members, which was member Garcia and now chair. And so, basically, the future review is to ensure that through this review process that the ad hoc committee learned that a few groups were unaware of the program and that their requirement was to have never previously used the venue. So does everybody understand what that means? Like, you've you've you've had to have not ever used this before.

To ensure the second stage, Righthawater continues to meet community needs and aligns with MVCPA operations, the ad hoc committee recommends an annual review of the program's outcomes, participants' experience, and equity impact. This review will draw on application and funding data, participant surveys, and staff. Findings will inform adjustments to guidelines, timelines, and support services, such as application workshops, for subsequent cycles. In addition, a more comprehensive review will be conducted every three to five years to evaluate the program's long term effectiveness and recommend structural improvements. While the recommendations outlined in this memorandum will be presented to the city council for consideration, the ad hoc committee suggests that going forward, staff from the community services department conduct a review of the second stage program every five years.

If adjustments are needed to address any unmet needs, staff will present recommendations to the PAC for evaluation. So the summary recommendations to the body today is to update the title of the program from second stage fee waiver program to second stage vitality program and adjust from the previous criteria that the applicant must not have had a previously executed agreement. And the second stage vitality program application approval timeline will be coordinated to coincide with MVCPA's primary reservation process. And CSD staff will provide an application workshop to provide guidance to applicants to ensure as many successful applicants as possible. At this time, there is not a specific fiscal impact.

The idea is with the update, anticipate additional interest with new or less experienced members of the performing arts community, resulting in an anticipated six weeks of second stage usage annually. These additional bookings are likely to bring new patrons to MVCPA, which is the goal, and thereby increase the number based and visibility for other ticketed performances and events. So then following this meeting, Zap will revise whatever revisions we wanna go through on this. If you ever program based on feedback and present the final version for this body's approval, we may. So, hopefully, you guys have had a chance to look at this, so we can start with, you know, fact sheet and go through and walk ourselves through this and make some revisions as needed.

Did we read this out loud or to ourselves?

You have anyone Valerie's on?

Well

Do we want to read it out loud?

If we re can I ask Valerie if she wants us to

read it out loud? Probably got her agenda.

Yeah. I would think so.

She's she had a hand up. Oh. You know she can talk. There she is. Yay. Yay.

Oh, okay, Ellery.

As speaking not as a member of the committee, but as a member of the public this evening, I will say I have read through this from the attachment to the agenda, and it was very clear. And my personal opinion is this looks like a great update. In particular, I love that it doesn't prohibit prohibit someone who may have used our space years ago from, like, coming back. I think this is much more welcoming, and and I like the timing to align with when we're booking everything so it gives people opportunity for dates. I I thought it was a really great update. So and very clear, and no need to read it.

And I like the best I would to put a name in too. Mhmm. Yep.

I think changing I I have to give credit to the ad hoc committee, but changing the name to the Vitality program kind of speaks more to the goal of it. The goal isn't it's less about waiving a fee and more about creating vitality.

Well, in connecting the center with the downtown. We're here. I

had one question.

Yes.

Sure. Interpreting this. In the eligible section, it says one time events and ongoing programs are ineligible.

So you can't

have, like, a one time performance?

You're right. The way that reads seems a little

It sounds to me like you can't have a birthday party there. I mean, you know, something that's not going to find that confusing too.

I yes. I I agree. So let's see. Are the dates?

So and also ongoing program. If companies are allowed to apply for three consecutive years, is that not an ongoing it's an ongoing client, but it's not maybe the same program.

I'm reading this, and now I'm like, what? Wait a minute. One time events and ongoing programs are in. No. It doesn't make any sense. But, like, that looks like a strike through. I'm I'm just I'm deleting it. Yeah. That's that's nuts. Ineligible. Well,

it shouldn't even be listed under eligible.

Yeah. Yeah. It does have a line there.

Aside from Aside from that.

I think, honestly, I what's coming to mind is, like, down on ineligible where it says fundraisers or projects offering. I think those two got somehow they they got separated from one another. So I'm just deleting the under

Oh, I see. So those could be

I think at one time bullet. I think, yeah, I think the bullet got away from where it was at. Okay. It ran away

on its own. A runaway bullet. And

then going off that fundraiser thing, is a fundraiser for the organization who's applying aloud? Can they do their fundraiser at? No. What

it what we don't want is, like, you're gonna come in and do a gala fundraiser. Right. Okay. It's it's more for you to do. Sure. Project. Invent.

It's not really a a fundraiser isn't really a performance.

No. Because they typically open to the public.

Yeah. Oh, true.

That's true. We usually have to buy tickets.

And high dollar tickets. Doesn't sound very vitality. It sounds not.

Well, I mean, there's not that many things that are ineligible in the universe of performances, and these all make sense to me.

I'm trying to make it less onerous. Mhmm.

Can I ask about applicant requirements? Or are we not there yet? Where? When it says the final narrative summary Mhmm. To present a short project summary, does that mean they're gonna come in person? Kinda like what we did with our home leader companies.

Or with their resident companies? Yeah. They're resident. We you can What page are you on?

Page three. Page three.

We're doing

a short project summary at a

PAC meeting within ninety days of finishing your project. Uh-huh.

So in person, not just, like, sending the files. Okay.

I think that gives you guys an opportunity to ask questions and for them to give you guys feedback too. This is a new

I think it's great that we'll actually get to speak face to face.

So I don't know. I've read too many times. I have other versions. But

what page are you on?

We will have applications. And so decisions will be made just based on the paperwork, or will they be invited to come in and present before a decision is made?

That's up to you guys. We don't have them presenting the application, or presenting. It's just more of the application and their background and reviewing that.

So there is time in the timeline if we decide to narrow things down and ask some people to come in and

Well, what I would what I would what I would suggest is that if you're going to ask any of them to come in, it has to be all of them. Yeah. So that's kinda why I was I think in our conversations, we kinda steered away from that a little bit so that this was more based on the application. But that's entirely up to you guys. But what I would say is if we're inviting any of them in, it should be all of them.

And that may be fine for the first year. That was

that's what I was

as well. So Yeah.

It's probably better just to do it on the applications because scheduling could be a problem. And we have kind of a quick turnaround from the application deadline to

Approval. Approval. Yes.

Yeah. I'm thinking out loud again. No. It's fine.

There's nothing wrong with that. It's just you know?

I also, somebody who would be in the genre for, like, the category of people who would apply, I obviously won't. But that would scare me so much if I had to, like, come and do a presentation with you guys to try to apply to be a part of

our program.

Oh, really? That sounds nerve wracking to me because I don't know you guys. I don't know what you're looking for, what you're asking for. At least if I'm on a paper, I can take my time. I can, you know Mhmm. Calm out my nerves, but I don't think that I think it's fine afterwards when we talk and we have a face to face. But

Well, yeah, you're not being evaluated yet.

Yeah. It's like a really scary job interview.

That's good feedback.

Well and then what I was the equitability of it too. Some people may present very well. Right. And then somebody else is gonna come in

and be like, da da da.

I mean, same thing with the

written application. So but it's gonna so it's

a loss either way or a win either way. Win win, lose lose. But so there's just

to say.

It's hard to say. Yeah.

Yes.

So yeah.

So what you mentioned about timeline also is another could be a deterring factor for somebody who wants to apply,

but then they'll not be there in person.

Yeah. It's

a good

one. Yeah.

You know, in person in a way it's such a tiny window. Yeah. Yes.

So it sounds like the paper would be what we would ultimately be looking at.

I I think for you guys ranking, it's more anonymous. You're ranking them based on what they've presented to you. Right.

And then we have the workshop as well to help with any things.

Are we the ones assessing?

These criteria.

Just divide out for the main as well. In the the new patrons. Do we evaluate them and assess, or how does it work? Just the Vitality program. Just the Vitality. Vitality. Okay.

So on page four, responsibilities of awarded recipients. This is, you know, fairly basic planning facility license agreement for the use of second stage. Acknowledge the PAC support and then include a link, of course, you know, to our online social media. Complete and submit a final report within ninety days of the project's completion. That's when they would come to the Mhmm. And then

In a sense to say I actually don't wanna suggest anything. I have to, again, also looked at this too many times. But I think we're actually interested in maybe we should also give them a feedback report back to us that like, an anonymous feedback thing or something. Could be interesting to get honest feedback from from the recipients to see different things that we could do better, but it's just a thought. Because it it very well could be that they will give us what they did well and not the things that they could benefit from in the future in their presentations is my thought. So that's just one additional thing. Maybe next year, I don't know. We'll figure it out when we do the interviews afterwards.

Well, I think they present their final narrative.

They might not include, though.

No. But we can ask them. Know? We're learning too. We'd really like to hear, you know, how we can make it better or maybe easier for somebody in the future.

Yeah. We can do it verbally

for now.

Maybe work. Or we could give them you know, in preparation, we could give them, you know, give us give us some feedback. Here's a little template, and then and then they can just give it to us at the meeting. You don't have to, like

Yeah. That might be good.

So Your workshop stuff. Some of these

details are

beginning to sound like all the details that were in this ginormous application that we had before, and I it's

already been lot of people.

It's kind of just not

complicate things. This You could always go through this year too and see, like, what

kind of feedback you get. And if you don't feel like you're getting enough feedback, then

Yeah.

We add that in. People you don't feel like people are, you know, giving you enough. Right.

Yeah. And since this is so new, it's not possible to anticipate every possible scenario and, come up with a remedy for it.

Radically.

And then timeline and then application checklist. And then application. And then what I'll also say is that based on this application, then I have a a worksheet, basically, a scoring sheet that you guys will get, but I didn't wanna bring that in with this until we finalize this. I think I'll I'll

So I would call this the application cover sheet because then they would put it on top of everything so that the people in your office will know who's in charge of this packet of materials if they need to contact somebody. Just to make life easier for, staff. Gotcha.

The insurance requirements for some reason, this I mean, again, having looked at this so many times, I actually don't recall because we're what are we requiring for their insurance?

Well, when you sign an agreement Uh-huh. You have to have insurance, and you can either provide insurance or you can buy the city insurance. But every one of our, clients that rents the facility has to have insurance.

That is something that you're going to cover in the workshop. So everything doesn't need to be explained here. If you want to come up with your own independent insurance requirements cover sheet, you could do that or something.

Well, actually

I would well, I would also just

We were actually gonna insert a sample over here. Where is it? One of my little yellow things. We have a sample that we give to all our clients. Like, this is

It was in the 30 page thing or whatever Yeah. We had before.

I would just add under proof insurance that it will be talked at during the because that will raise questions if they if no one if they haven't done insurance before, they're

What page?

This is page six.

They might not fall. Know what insurance, like, what insurance they need, actually. They just need some sort of guiding where they can get that information upon looking at the application itself.

Gotcha.

When the school district's in the actual amount that they're that needs to

be covered. A sample.

Yeah.

Yeah. So just Insert the sample and Or just insert sample. Can also if they don't have ingest, they can purchase the soup. Yeah. Okay.

They just

need a little

bit They have options.

Yeah. They just need something to Mhmm.

If it's their first time, they either wanna know.

So on page six, verification documents, is staff going to verify on GuideStar slash Candid if their IRS determine late determination letter is still valid.

Mhmm. K. We do that for every. Oh, you do? Okay. And we check with the. Yay. I think that was one when I got in.

I have two questions. Yes. So I see that you've written the narrative is three to five pages, and all of this is the narrative? Yes. Right? So it's not like you're doing this section needs to be 250 words. This section needs to be okay. So I'm

not breaking it like that. K. Cool. And

then, I mean, this is probably a very small portion of people. But projects that are fiscally sponsored, they have, like, a five zero one c three attached to them. Mhmm. So do they get to benefit which the five zero one the nonprofit rate

for renting? Well, they're not paying the rent. Oh. That's what we're waiving.

Right. Okay. So it's irrelevant. Yes. So it doesn't matter if you're nonprofit or

nonprofit or Individual. I think that's kind of the point of it. It doesn't matter if you're a nonprofit other than you'll have a secretary of state Right. To that if you're an individual. Do you have your own consent? Yeah. Yeah. And then I guess my next kind of question for you guys is I just came up with these, you know, organization background, 20 points, 25, thirty, twenty five. That's totally.

How many of the how many people are we planning to accept in this program each year?

We can accept as many applications. Okay. So I guess the question is how many I'm suggesting six weeks right now. Six? But some people may be asking for three days, and somebody else might be asking for a whole week or two weeks. I don't know. It's just gonna

So when you say six weeks, do you mean, like, forty two days, or do you mean six weeks?

No. Six weeks.

Forty two.

So when do we think about how many points for each one?

I think it looks fine.

Yep. This this

is what

I also read, so it's,

like, blisters.

Yeah. It's not funny.

Well, it's it's not heavily weighted in any one. No.

So You can almost go twenty five twenty five twenty Well,

I mean, I think that the timeline

That's fine. Then it's at thirty then. Yeah. Thank goodness it's at 30 points.

It is a good point.

You can make whatever just sound really good, but how are you going to pull it off? Yeah.

I mean, maybe you can make section a and section d both be 20 points, and then make section c be 35 points.

I know. It's totally fine. I know. It's so funny. I mean, since the meat of it is c, I suppose. Right? Well, it's up to

I mean, it's So

it's sort of you know, if you look at the points below the narrative

Project narrative.

You'd have being able to define what how this is gonna benefit Mountain View's community, you know, is important. Maybe then

b and c become 30 points, and

I don't know.

Becomes 20.

And what becomes 20?

The budget.

So Just less than Just because we did this once before, I'm I'm going to suggest that the budget narrative because you what what you don't want is a weak budget. Mhmm. Because that's kinda what got the last person got hung up with. The last person that applied Mhmm. The budget was a sticking point, and the project didn't move forward. And then the project narrative, the reason why I made it 25 points is because there's five questions there, so then each one of them was worth five points. Okay. Okay. So that kinda makes it easy. And then I felt like the proposed project timeline and innovation is the little Yeah.

Meter. And then there's three things there, so they're worth 10 points a piece. So, you know, like, the goals and benchmarks, you know, You guys are gonna wanna know. Like, what what's your plan? Mhmm. None of attack. And then the organization background is 20 points, but that's, like, none of that you they should kind of already

Somebody.

Lower back. Better.

Also, maybe people will be really great at project narrative and left at the you know, we'll see what we get to Yeah. Because it could be that the community's who knows?

Well, I mean, I like your rationale behind the tone of system.

Yeah. That actually makes a lot of sense now. It was like any number.

Well, but you know?

Well, it turned out to I didn't want a heavy weight, you know, too much. Right. But, you know, it did feel like, you know

We'll find out more after the

timeline and rehearsals. You know, that's we're asking you to put some work together.

Well, in my personal experience, groups tend to fall down on the budget budgeting thing. And so letting them know

that it's

not just 10%.

25 points. Don't don't fall down on that one. So we've got an edit.

We've got

a deletion on page one under eligible. Oh, you're moving the gist as a separate sentence. Right? Yes. Okay. Yes. And then on page six, under proof of insurance, we're gonna insert the example example and let them know that we'll cover that in the workshop. And then on page seven is application cover sheet, and then that was it.

I had another question. Yes. So this is exactly what they are gonna receive when, I mean, when we fix it up. Yes. See. So when I'm looking at this, I'm not and maybe there's supplementary material giving a lot of it. But I'm getting the sense that I don't have to pay for the menu, but I'm not getting the sense of some of the other requirements that NBCPA has in terms of, like, the check and stuff that we have to hire, that presenters have to hire. Is that included in it, or they have to pay for that stuff?

Pay for that. So So it covers rental fees for usage laminar. And then the cost of labor and equipment is not included. So should I

Business?

I mean, I'm wondering if there should be, like

add more in about Maybe, like, reference addendum a that just has

your standard practice policies or whatever it is that you have to have

a you have to hire a front of house. You have to hire a

you know, whatever those things are.

It doesn't it vary by the size of the production?

Right.

Well, no. I have a no. Because, second stage is a no. You're right. So I'm just gonna put standard here. So then I'm gonna say second stage two stagehand minimum and house manager. I'll add in. I'll add in.

Yeah. Because I'm thinking if

It's it's it's a little nebulous. Yeah. Because if I'm

trying to make my budget, I'm I need to know, like, okay. Great. The venue cost is covered. Mhmm. It's all the other stuff that I need to do. Yes. Okay. Good.

I have a preference for

nonprofit not having a license. Where

where are you?

Eligible. Page

one. Under eligible, all nonprofit organizations.

Oh, you don't want that? I

don't like.

And then then we're

getting down to the. For the fundraisers, do we wanna say for the ineligible offering direct support of individuals, families, or organizations?

Oh, yeah.

Done it?

I'm good. Okay.

So do you need a mouse?

Yes. Okay.

So do I have a motion to accept this with the edits? And then are you to present it to us back next month, Right? Yeah. Okay.

And that'll have the check sheet also. I got the screen. Okay. Do you have a motion?

I motion to approve the second stage, NOW Vitality program with the current edits that we just discussed.

I second that motion.

Okay. All in favor, raise your hand or say aye. Aye. Spans unanimously.

This is exciting.

Yes. Yeah. It is. Now you guys have been looking on it for so long.

Yep. Well, I I was a fill in for a previous member who moved on to city council.

That's a happy iteration

of it. So

came in in the middle. Right?

With many hands have seen that. Many eyes.

Many versions. Yes. Things didn't get into 20. Well, it was close. No.

Close. Very

close. I gave it a haircut. Revisions.

Yeah. It was a lot of revisions.

It's, like, version. We're out of the first

And I kind of

I gave it a big, little arrogant. You still got I

gave it a haircut. An haircut.

It just got, like shave down. Shave down. It got a little unruly.

What we're trying to do. Yeah.

Yeah. I mean you know?

Okay. So there there's probably are no more comments from the public.

Valerie, still hanging in with us.

Okay.

So make music day, we discussed this, slightly previously. Yes. This year, it is the June 21, which happens to be Father's Day. It's basically a national program with make music, and it's meant to it's intended to be kind of a community event that it's really run by the community. But in conversations with Aaron, and then I know they're doing it in in San Jose.

So San Jose, the city of San Jose is very involved there, and it really depends on the city and the community. Some committees, it's very grassroots, and it's just community. There is a fee, though, to be part of the the computer program that puts you on the map, so to speak. When you look at this one, I can you know, it shows you this is San Jose's, and it shows shows who's playing where in what neighborhood and and and what times. But the idea is that just everybody on that day comes out and plays music, whether it's in the park, whether it's your front porch. Or It's like

in Los Altos downtown Uh-huh. On Fridays. Okay. Mhmm.

But it's it's June 21. It's the same weekend every year.

Actually, I thought it's on summer solstice

Yeah.

That's right.

Every year. Is that what it is? Summer solstice?

So it's not necessarily a weekend. Yeah.

You were there. Yes.

You're just

It's been a

minute, I mean. Yeah. Yeah. So it could be, like, a Tuesday. It's like Halloween. Falls when it falls.

No. Thanksgiving.

Do you say Thanksgiving? Well, that's

the one that it falls on different days.

Yeah. That's true. It probably falls on the same. One good example.

So

last time we had spoken, we had talked about possibly finding out a little bit more from them on how smaller cities have done it because San Jose is not the right example for us to compare ourselves to. What's this? Steps to make that conversation happen.

We just need to reach out to Erin. Erin Friedman. He can send us a list of ours. Okay. I think it's really up to this body whether we want to want to investigate this some more. Do does the body wanna put together an ad hoc committee? We are I am gonna remind us that we're doing our work plan next month. Mhmm. So And

then we have our thirty fifth.

Week on that. So

And I have a lot of fun already. Yeah.

Well, I think we talked about doing it next next year. Right? Yeah. Yeah. We wouldn't do that.

This year, but I'm even saying at this point, like, at this point, like, we probably wanna postpone this conversation till after the fall, the thirtieth anniversary. Yeah. Exactly. Right?

We can still plan I mean, maybe we have is Erin available to meet with us as virtually or as a body, possibly?

I can reach out to him.

That might be interesting.

Maybe a Teams call with him.

Okay.

Maybe. You know? That might be good just to,

in the fall, meet and see what we can do.

Well, I think the whole point of it, though, is it has to be on our work plan. And if we do put it on our work plan, we can say something like investigate Yeah. It without committing to actually doing it.

Yes.

Because it wouldn't make sense for us to have somebody from Make Music Day talk to us. We weren't empowered to actually act on anything.

Well, we could just talk to him to find out what other, like, sized community that we might wanna talk to.

Also, it could fall under some other work plan item reaching out to community or building. I'm really yeah. My concern is the scope of it.

Yeah.

That's it. Scope. Scope, I mean,

is huge.

It could be huge.

It could be. Yeah.

So is there something on the work plan now? I haven't looked at it for a while. I haven't

looked at it.

It's kind of Do

we have it? Well, we do have it.

I mean, I would have

because that's the kinda

I wouldn't mind looking

at the work plan if they're faster than I just show up with work plans. No. No. No. No.

This is your current work plan, and we're reviewing this next month to revise and send it home. So as you can see, you know, the the first one was, of course, in support of council priorities, livability, and quality of life. So that was continue collaborating with the other city committees, commissions, and civic organizations, the digital arts downtown. So that was really our, our gallery reception. And so it hosts seasonal gallery receptions with artists on display at the MVCP lobby, and we did our first one on February 17.

Mhmm. And then, obviously, the annual resident company presentation, those are annual, quarterly impact report. And then we're in the midst of the review of second stage reduce reduce fee program.

Well, could this be increased community connections?

That's what was thinking. I'll just put a bullet point underneath it or as a item underneath it. Investigation?

Well, I

mean, we've also got Review Art and Wine Fest, which

we may

or may not keep. So, yeah, I I mean, it's a good idea just to add some of the increasing community connections.

But we can also just

get that under 8.2.

We were just talking about music day 7.1. Right?

Mhmm.

Just thoughts on music day, I guess.

Yeah.

Yeah. So for music day, I think talking to Erin would be beneficial as of like, what's the steps that we're looking for?

Well,

I Yes. I had made the connection of finding out

what smaller cities are doing.

You know? I guess we could thought about just finding out more about San Jose. So to meet with him and to find out what smaller cities are doing and preferably nothing in the area.

Nothing in the area?

You know, there are cities in other parts of the state or something because it looked like we were duplicating something, or whatever, say, or whatever.

Well, I think that's the whole idea behind it is every community I mean, that's the whole goal. Because, eventually, every community would be doing this.

Yeah.

Well, so I just thinking, I did find the places where the musicians can play. Say, Eagles Park is a nice, you know, three line place. Right? Mhmm. And by the library stage here, who is going to determine where would mean

by Is

it first come, first served?

So that's what that's what the the program so there is a fee to be part of it in the sense that you're part of a computer program. And so, basically, if I have a band, I go in and say, I wanna play Saturday at Eagle Park from ten to eleven. And then someone else is like, I wanna play at Eagle Park from so there is a staff there is a staff component to it or somebody that basically goes in and says, okay. I've got a band that wants to play from ten to eleven. I have another band that wants to play from eleven to twelve.

I have somebody else that wants to play. And that's that's what goes into that program, which then creates a map that tells you this is Eagle Park has got these people playing at this time. So it is

And that's what goes reserve. Right? If, like, a one band reserve Eagle Park from two to five, then, you know, the next available place space would be, like, for the next band. Okay. I have a good idea how would it play out for a small town. Like, Los Altos is

a good

example. Mhmm. Basically, on any, like, Villa Street is very popular. Right? So because all the traffic goes to all the restaurants. So is a great spot. So the small bands there can play. Anywhere with, like, outdoor dining area, it will be small, like, small bands. So, yeah, I think Los Altos Music Day happens every Friday, but I think it's during the summer.

It does. It's paid for by their downtown association. So anybody who is a merchant downtown, they pay a fee like it's chamber of commerce. And so they organize it, and they give permission. So this make music day is not just downtown focused. It's in the neighborhoods. It's everywhere. Ah. So they that's why they have this computer program with an app. And I guess they worry about getting permissions, you know, because I can't just show up and

play in

my front yard.

Neighborhoods. People not loved

it, right, at the front door. Yeah. So it's it's more complicated, I think, when it's throughout a city. Events.

I do think also how to initiate, like, how to let the public know that this is happening is gonna be. And then because once we how are we gonna let the public know, and then that'll affect the timeline and then sign ups and different things. So but that's that's an that's a question. Like, it'd be great to ask Aaron, like, how did this another small city start?

Like, just the first thing comes to mind is, like, how would the ward residential it is because we're on slate and loud. Right? Even the until 10PM, there might be some kids going to bed. But, like, there's, like, Shoreland Park. I don't know. Park. Right? Parks in downtown areas.

Yeah. I don't think the issue is is as much where it can be done. It's more kinda like who's organizing this, like, who's doing the work behind it. Uh-huh. Like, if there is a software, who's the liaison between city, the permits, the software, communities of people? You know, like, what's all what does all that entail? That's my big question. Yeah. And and and who's gonna pay for it? I mean,

software is a great this organization.

I remember that it was, like, $202.50. It wasn't that much to be part of the software.

Oh, that's

how it's I'm with David in the I feel like the first year, you're gonna have to launch the bird out of the nest, so to speak. And that's gonna take some advertising. That's gonna take some staff time. That's gonna I I think that it could eventually grow legs where it was, know because a lot a of the communities that he talked about, if I remember correctly, they just they're just doing it.

Yeah.

But I kind of feel like, what did they do year I wanna talk to one of those community. Like, what did they do year one? Exactly. Now that it's flying and everybody knows about it Right. It's probably not that difficult to just kind of, oh, these people signed up, and, yes, you're in, and, yes, you're in at that time. And, you know, and then you produce a map and send it out online, and it's all good. Yeah. That probably wasn't year one.

Right. And you said I'm not getting paid. Right? No. No. Okay. So it'd just promoting their own balance. Okay. Yeah.

It's for this. Supposed to be for the love of music, not even Yeah. Yeah. Yourself. It's like I liked his analogy of Halloween. If everybody's going out and wearing a costume, you'll show up and wear a costume too. Like, people can do it in their front yard. They can just

set up their cello in the front yard and, you know, people can

participate or watch or whatever. I mean, it also talks about having champions, you know, and then then that begins into relationship building. Like, you've got places CSMA and stuff that programs in so many of our new schools even though it is technical. My school's already

out, but, you know,

there's Excellent.

Yeah. In school. The proper and then who's maintaining the water? Well, safety. Well, policeman, public safety, but, like, when do you stop? And you make sure you stop at that time. Right? And you park and you can help.

I was gonna say that the schools would be a great champion, but the idea that it's in summer, huge barrier. So they're not they're have not historically been likely to organize themselves in the summer. Not to say that they can't. They just haven't historically

done it. We'd have to we they'd have to be organized, like, in April, May so that

I know. Well, they would have to keep the group. I don't know. That's a tough one. That was a tough one.

Yeah. So if we are to reach out to Aaron, is that you reaching out to him and getting on a call with him? Are we involved? How does

it do you guys?

I think it'd be nice to have it in this body to have it just do a Zoom. Yeah.

To the next meeting.

And then start open ended questions. Maybe if that's

One of his presidential and school areas, is it not on?

And we'd like to put that in the work plan for fall. Is that what we

Wait. Do the annual work plan?

Yeah. Next month? I mean, as in when we they got the work plan during the maintenance

Opportunity '27. Yeah.

Well, and then when we get to eight point two, we can talk about it.

For the event to happen in '27,

we Right. Right. I'm just saying

when we feel like it.

You want but you want to start that's what I'm asking. Do you wanna start that conversation with Aaron now, or do we want to wait later to start that conversation?

Well, I don't think it harms us to have the conversation first. And and then I mean, and then we can talk word plan at eight point two. But but just because we still need the information regardless, and we can still put it. They're they're not they don't need to mutually those don't need to Okay. Go together, I think.

I just wasn't sure if we're already, like it's too much going on with finalizing of the second five stage vitality program, the work work plan finalization, and thirty fifth living anniversary wedding caps.

Yeah. I think that

it may be. Seems married to it.

Like, do we have time to have this conversation?

I think that's a good point. It's it's would be pretty crowded to have that conversation with him.

And maybe we wait till after he's done with it in June because he's probably amping up right now too.

Well, we just yeah. We don't need to have this conversation now.

Well, the idea is we can still put it the investigation of this in the workplace. Absolutely. And then we can decide when we choose to investigate. Okay. That's all. I will

Okay.

So okay. Thank you for all your feedback, and I guess we'll get verbiage next month.

So moving

along to item eight, committee staff announcements, updates, requests, and committee reports. No action will be taken on questions raised by the committee at this time. Eight point one, thirty fifth anniversary update. Recommendation, performing arts manager, Theresa Yvonne, will update the committee. Save the date. Saturday, August 29 from four to 8PM.

Saturday, August 29, four to 8PM. It's happening. A party.

It's a party.

It's a party. And there'll be music.

There will be music.

And I have a souvenir from the ten year That was nice. Look at that. It doesn't work. Don't have it. But it's been so cute. I've liked having it in my pencil cup. Right? You know? But there's TV. They put together it was supposed to be a fundraiser, but it didn't raise many funds. They're they had a mug that looked kind of like a dark cell phone, but when you put hot water in it, it turned still have one

of them. Okay.

So it had that and it had that in it and other things that I don't remember for $25. I mean, it was it was too much.

Oh, I guess. You know? Yeah.

I mean, this this kinda looks more like a giveaway or something.

I don't know. But I

just think it's such a cute thing. It's fun. And I have I used to trot it out at meetings, and everybody'd say words. You go

to the So

okay. What's your report, Joyce?

So, basically, what we're gonna do is basically have an open house, essentially. So we'll have, various groups performing on all stages. We just reached out to, the team committee. So Greg I talked to Greg. Did he's gonna help get some teams to do maybe kind of an open mic thing in second stage for part of the time.

Okay. So rotating. And then I've got a little like, well, the money hasn't been improved yet, but we've allocated some money for stipends. I don't have money, but I don't want yeah. I'm here. She's coming for free. And yeah. So what else did we talk about at the committee? So we wanted it, afternoon to evening, and then, the goal is at, like, 08:00, we'll have a cake or cupcakes or whatever, and we'll sing happy birthday. We'll all have cupcakes.

You know, lots of giveaways. But, basically, it's a open house for the four hours. Yeah. It's booked for like being on and off the stages. I think we can step.

So it's not ticketed, and it's kind of free flowing. So if you don't like what's going on in one theater or you're done with whatever they're doing, you can just morph over to the other place. And the place is

our main stage, second stage. And park stage. And park stage. Nice. That's August. Perfect. And do you guys get, like, sponsors and food trucks and those kinds of people involved? Like

No sponsors. Food direct's not a bad suggestion.

And then our cafe is there for, beverage sales. But

that doesn't mean that we couldn't have, you know, an ice cream cup.

Yeah.

Wait. The food truck. The food truck. We have some

so they they only sell they only sell beer and wine at Bee Team?

Yes. And

you can't have an outside vendor.

Okay. I can. Oh, so we

I got a LinkedIn invitation from a woman who lives in Mountain View that has a portable event bar. Mhmm.

Mhmm.