Mountain View Whisman School District Board of Education - Regular Meeting

The April 21st, 2026 special meeting of the board of trustees of the Mountain View Wisman School District will please come to order. It is 6 o'clock PM. We're meeting today in the boardroom at 1400 Monaceto Avenue, Mountain View, California. The meeting was noticed at least 24 hours in advance. This meeting is being broadcast live on YouTube, Zoom, and on mwsd.org. wish to inform the public that this is a special meeting in accordance with the Brown Act, the board's discussion and action during the session is strictly limited to the specific items described on the posted agenda. No other business will be considered tonight regarding public participation. Because this is a special meeting, public comment will be accept accepted only for the items appearing on the agenda. There'll be no general public comment period for non-aggenda items. Now proceed with the roll call of the board. Bill Lambert,

Deon Connley, Anna Reed,

Charles DeFazio. Uh, Vice President Henry is absent. Now we will move on to the pledge of allegiance. Please rise. Next, before we proceed with the agenda, I wish to remind all attendees that the board welcomes and encourages public participation. We ask that all speakers adhere to the decorum and time limits established by our bylaws, and I will allocate time during each item for public comments as we see how many speakers we have. Um, oh, the next item of business is the approval of the meeting agenda. Any requests to modify the agenda?

Would it be possible for Superintendent Bear just to explain the agenda a little bit for the public? I know we had a couple of questions. Yes, actually I will ask Dr. Westover uh to do that. Uh we we actually just discussed this prior to the meeting. So

um so this we're having a special meeting today because we have reached our delegated authority for supplies and materials. We have multiple school sites as well as some other um departments that are hoping to increase their purchase orders. So purchase orders are opened as a contract between us and the vendor, for example, Amazon saying that we would like to purchase this amount of stuff. Um the school sites this year have gotten closer to what they believe their estimated end of year is going to be. If you remember last year, we had a fallout in our budget um of quite a large amount where people thought they were going to spend more than they actually ended up spending. So this year there's been a conscious effort for us to ask please try to get as close as you can to what you think your actual spending is going to be for the year. So they at second interim reduce their purchase orders down to what they thought they would need to get through the school year. But with that also comes with um a small example would be um a school site was going to purchase books and because Amazon has uh what is that pricing called where it shifts the price dynamic pricing um the dynamic pricing went up and now their PO no longer covers the books that they were intending to purchase. So they need to do something called a purchase order change order that then changes the amount of that PO. Typically in the beginning of the school year because we have that delegated authority of up to $114,000. we let those POS go through and then they come to the board for uh ratification. But because we've hit that limit, we have to hold the POS until the uh the PO report comes to you. So what you're seeing tonight and the reason we're having the special board meeting is because we're getting close to the end of the year and school sites need to purchase these items. So we're bringing them to you uh at a more regular basis.

Any other comments on the agenda? Do I have a motion to approve the agenda? I'll note for the minutes that Vice President Henry has arrived. I move to approve the agenda as presented. Second. Before proceeding with the vote, I will call for public comment on the approval of the agenda. Um, any member of the public in person, turn in a speaker card. Anyone online, please use the raise hand function to comment on approval of the agenda. Seeing none, no. Proceed with the vote. All those in favor? I I.

All opposed. Motion passes unanimously. Now move to the consent agenda. Items are considered routine and will be acted upon in one motion. Although there's one on there. Um, anyone want to remove one for separate consideration. Seeing none, I'll now take public comment on the consent agenda. Any member of the public wishing to speak on the consent agenda, please use the raise hand function if you are online or turn in a speaker card if you're in person. Wait to see any anyone wishing to speak. Seeing none. Now, do we have a motion to approve the consent agenda? I move to approve the consent agenda.

Second. All those in favor? I. All opposed? Motion passes unanimously. Now we'll move on to future board meeting dates. Our next regular meeting is scheduled for April 30th, 2026. And additional upcoming meetings include May 14th and May 28th. Any further business? Hearing none, having reached the end of the agenda, the meeting is adjourned at 6:06 p.m.